AGENDA CAMROSE COUNTY RECREATION COMMITTEE MEETING TUESDAY, ___________, 2015 COMMENCING AT _____ A.M. Page 1. CALL TO ORDER 2. ADOPTION OF AGENDA 3. ADOPTION OF MINUTES OF PREVIOUS MEETINGS(S) 3-4 3.1 4. BUSINESS ARISING FROM THE MINUTES 5. NEW BUSINESS 5-7 5.1 2016 Camping Fees - New Norway Campground 9-46 5.2 Hay Lakes AG Society - Ball Diamond Repairs 47-79 5.3 Armena Athletic Association - Legacy Grant Ball Diamonds 6. NEXT MEETING 7. ADJOURNMENT Page 1 of 79 Page 2 of 79 ... Agenda Item # 3.1 MINUTES OF A MEETING OF THE RECREATION COMMITTEE OF CAMROSE COUNTY HELD ON THURSDAY, FEBRUARY 11, 2016, COMMENCING AT 11:00 AM IN THE COUNTY ADMINISTRATION COMPLEX LOCATED AT 3755 - 43 AVENUE, CAMROSE. CALL TO ORDER Chairman Lyseng called the meeting to order at 11:00 AM ADOPTION OF AGENDA G.GILLESPIE - That the Agenda be approved as distributed. RC16/16 CARRIED. ADOPTION OF MINUTES OF PREVIOUS MEETINGS(S) Rec. Cte. October 13, 2015 Minutes B.WILLOUGHBY-That the minutes from the October 13, 2015 Meeting RC#16/17 be accepted as information. CARRIED. BUSINESS ARISING FROM THE MINUTES NEW BUSINESS Tillicum Park Camping Fees 2016 G.GILLESPIE-That the Recreation Committee recommend to Council RC#16/18 the following camping fees to be set for Tillicum Park 2016 camping season: $31 powered sites CARRIED. Pelican Point Park Camping Fees 2016 B.WILLOUGHBY-That the Recreation Committee recommend to RC#16/19 Council the following camping fees to be set for Pelican Point Park 2016 camping season: $25 non powered sites $31 powered sites CARRIED. New Norway Legacy Grant Application 2016 Page 3 of 79 ... Agenda Item # 3.1 Council, February 11, 2016 G.GILLESPIE-That the Recreation Committee recommend to Council RC#16/19 approval for funding under the County Legacy Grant Program in the amount of $16,250 to the New Norway Recreation Board to remove the existing skating rink and basketball court and construct new boards and install basketball nets; subject to confirmation that sufficient local funds and grant funds are in place to complete the project. CARRIED. Ohaton Athletic Assocation Request for Support B.WILLOUGHBY-That the Recreation Committee direct administration RC#16/20 to write a letter to the City of Camrose Recreation department offering the Ohaton Athletic Association as a potential City practice/game facility. CARRIED. Ohaton Athletic Association: Utilities RC#16/21 B.WILLOUGHBY-That the Recreation Committee reduce the Facility Portion of the Recreation Funding formula for the Ohaton Athletic Association to $2500 and keep the utility accounts for this board in Camrose County's name. CARRIED NEXT MEETING ADJOURNMENT Meeting adjourned at 11:50 AM. Page 4 of 79 ... Agenda Item # 5.1 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Recreation Committee - 08 Mar 2016 Meeting Date: 08 Mar 2016 Recreation Committee Agenda Item No: AGD - 2221 Confidential: No Originated By: Teresa Gratrix Title: 2016 Camping Fees - New Norway Campground ACTION / RECOMMENDATION: That the 2016 Camping Fees for the New Norway (Nordic) Campground be set at $25.00 for non- powered sites and $31.00 for powered sites and $5.00 for sani-dump. BACKGROUND INFORMATION: The New Norway Campground was closed during the summer of 2015 due to the construction of the Water Distribution Building, and Water Infrastructure upgrades. The campground has five serviced campsites, and an un-serviced area to the north that can be used for group camping. It is on the honor system (similar to Tillicum Park), and has a camp kitchen, two washrooms, and ball diamonds available for tournaments. Currently there are no shower facilities. The sani-dump is well used by Highway 21 traffic. Policy, Bylaws, Provincial Acts or Regulations: Policy 16.06 New Norway Campground Camping Fees. Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: 2016 Camping Fees - New Norway Page 5 of 79 Campground ... Agenda Item # 5.1 2016 Camping Fees - New Norway Page 6 of 79 Campground ... Agenda Item # 5.1 2016 Camping Fees - New Norway Page 7 of 79 Campground Page 8 of 79 ... Agenda Item # 5.2 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Recreation Committee - 08 Mar 2016 Meeting Date: 08 Mar 2016 Recreation Committee Agenda Item No: AGD - 2214 Confidential: No Originated By: Teresa Gratrix Title: Hay Lakes AG Society - Ball Diamond Repairs ACTION / RECOMMENDATION: That the Recreation Committee recommend to Council approval for funding under the County Legacy Grant Program in the amount of $1972.00 to the Hay Lakes & District Ag Society to add shale to the Hay Lakes Ball Diamonds, subject to confirmation that sufficient local funds and grant funds are in place to complete the project. BACKGROUND INFORMATION: See attached. Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: $1972.00 to come from the Legacy Grant Fund (1-2-72-247-70-00-0000) Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: The lack of shale at the Hay Lakes Ball Diamonds has made the facility un-usable after rain. The 3 diamond facility is attractive to Ball Tournament Organizers, but the they are reluctant to rent the facility when the diamonds are in poor shape. This project entails adding shale to the ball diamonds. The Hay Lakes Ag Society has applied for a Community Facility Enhancement Grant for $3650, and has volunteer labour and cash totalling $1,727.50 to make up the remainder of the $7,890.00 cost of the project. Reviewed and Approved: Hay Lakes AG Society - Ball Page 9 of 79 Diamond Repairs ... Agenda Item # 5.2 CA1\/[ROSE LEGACIES GRANT PROGRAM APPLICATION2 Page 7 of 13 LEGACIESGRANT PROGRAMAPPLICATIONFORM MUNICIPALITY/ORGANIZATION Legal Name: Hm L491V5 3 memeLo,T [C IALTOLI?/f3rL$57 Y Address: #9004JrLLh;e/VEvX 3}: Hey W9 /48 (\()kQ(‘ E-man; A @ “G-hV‘0’C"C9W\ |ncorporationIAct Registered Under: Qékxwgigng 33¢‘/te"'7”¢'—"S 1407/ Registration Number: 59 I5 22359'4K Contact Person @Ars.lMs.G’l-9/\r\ U0\r\oLQ/V Address: 3103 EDGEWOOD €1.65? G/mmR0936’/45 77H/4:‘? Phone: Business( ) /V20 Home 6 73 “£79 Z 3q4'3 Fax 730_378' FACILITY K Name of Facility: } https://camrosecounty.civicweb.net/document/61264/ Hay Lakes AG Society - Ball Page 10 of 79 Diamond Repairs ... Agenda Item # 5.2 CA1\/[ROSE LEGACIES GRANT PROGRAM APPLICATION2 Page 8 of 1 Street Address or Legal Description: :>l~3oo-zwcm/V P10/H44,W Aw /%mu4 3 Registered Holder of Land Title: (2. 0 Aagxmp.olsmcmg Sm/av (Provide Documentation) Facility OperatorlLeaseholder: #97;191%”:.\ ?l 57’/4d"QJ<‘a(S70/é/V’ PROJECT INFORMATION Arhg /up Nature of Project: (— mab I» 5 E)»;/9A@_§L Project Start Date: 43/2:/L<20 7 Project Completion”‘7@;Date: Mom DayIYear Project Description: On a separate piece of paper please provide the following information: - a detailed description of the project how the need for this project was established current and future use of the facility the anticipated impactlbenefits of the project on the community (beyond the applicant's direct membership) bene?ts related to improved operational viability and facility utilization the organization’s ability to maintain/operate and sustain the facility after it is built include a list of key datesimilestones for your project. Total Project Cost: $ /71 ‘-00 (Attach detailed cost estimates for the project) Summary of Revenue ,_... Amount Request from Legacies Grant Program $ II Q ' 5 0 Alberta Government Grant Funding <1{)‘>Iut.oI$ 3,Q50 <9a Federal Grant Funding $ Municipal Funding $ DonatedNolunteer Laborlservices/Equipment $ O a Donations and Services ln-Kind $ (materialslprofessional serviceslcash) Cash 9: ll 7 a 7/5 0 MUNICIPALOPINION Attached: ? @ ‘.7No Please attach either the Opinion or the reason. why it is not provided. ORGANIZATIONPROFILE . Statement : ~ MEET/Pum°se r -I1\T3r€ on s r Ct/~oL lowSkkp) (1OmM gg:+#m Vo\9\_rerv\ar\-FQMEed!§@\?._\%m\g% vQ3r~wr‘€wl*rov\ of Clientele: °¢mss°r;i5p‘i1¢4?°"mm WW». 3 3gm;aau~dxCg3Quv»wxum\:\'_»'d9»gmxbw/»Q(0W’) m@ * ma?a «Alas_,¢;wu( ago/mwra (L V\ Number of Clients Served Annually: https://camrosecounty.civicweb.net/docmnent/6I264/CAMROSE%20LEGACIES%20GRANT%2OPROG. 5 0 I 0 0 0 0 Hay Lakes AG Society - Ball Page 11 of 79 Diamond Repairs ... Agenda Item # 5.2 Hay Lakes AG Society - Ball Page 12 of 79 Diamond Repairs ... Agenda Item # 5.2 CAMROSE LEGACIES GRANT PROGRAM APPLICATION2 Page 10 of 13 PROJECT BUDGET - REVENUE Revenue (Please indicate if revenue is anticipated or con?rmed) GOVERNMENT FUNDING: A. PROVINCIALGOVERNMENTCONTRIBUTIONS Anticipated Con?rmed Alberta Historical Resources Foundation: $ Alberta Sport, Recreation, Parks and Wildlife Foundation $ 9* Alberta Foundation for the Arts V Alberta Centennial Legacy Program $ $ WildRose Foundation “ $ 4,37%'\ -’O -‘R Community Facility Enhancement Program 35‘lg —oO ‘F Community Lottery Board Program Other (please specify) 9% 91 Total Anticipated or Con?rmed Provincial Revenue: B. FEDERAL GOVERNMENTCONTRIBUTIONS Please Specify $ $ $ $ $ $ Total Anticipated or Con?rmed Federal Revenue: $‘ C. MUNICIPALGOVERNMENTCONTRIBUTIONS Please Specify $ Total Anticipated Municipal Revenue: $ DONATED SERVICES, MATERIALSAND FUNDS https://camrosecounty.civicweb.net/document/6 I264/CAMROSE%20LEGACIES%2OGRANT%20PROG 12/14/ '29ii O Hay Lakes AG Society - Ball Page 13 of 79 Diamond Repairs ... Agenda Item # 5.2 CAMROSE LEGACIES GRANT PROGRAM APPLICATION2 Page 11 of 13 Estimate the amount of volunteer labor, services, materials and equipment which willbe donated, and provide an estimate of their value. These items must be directly related to the proiect for which funding is being requested. Note: Time and labor provided towards preparing the application, committee planning meetings, fundraising and similar activities not directly related to the physical construction of a project are ineligible.