British Triathlon Event Risk Assessment

BRITISH TRIATHLON EVENT RISK ASSESSMENT This risk assessment is complementary to and should be read in conjunction with Normal Operating Procedures, Emergency Action Plans and Event Management Plans. EVENT OVERVIEW Event name Mid Sussex Triathlon Club Tri Festival Event date(s) 30 August 2020 Risk assessment conducted by Paul Richardson Risk assessment version control number 1 Date of original risk assessment 01/05/2011 Date of last review 10/01/2020 Date of next review 14/02/2021 Name of Organising Club/Organisation Mid Sussex Triathlon Club Event Organiser/Race Director name Martin Shoesmith Contact mobile 07932108023 Event Organiser/Race Director email address [email protected] Contact telephone 07932108023 Event Organiser/Race Director address Postcode The Hedges, Courtmead Road, Cuckfield, West Sussex. RH17 5LP (event permit will be posted here unless specified) RH17 5LP Safety Officer name Paul Richardson Email address [email protected] Contact telephone 07733277519 Event base/venue Ardingly Reservoir Postcode RH17 6SQ Start area location Ardingly Activity Centre Finish area location (if different to start) Ardingly Activity Centre Car Park Event start time (registration open) 8AM Event finish time (event close) 1PM Organisers should notify the below bodies. Local requirements may mean that not all need to be notified, depending on location and the type of event being organised. Police Authority: detail all relevant authorities affected by the event (including cycle/run segments) Contact name Date notified Response date Mid Sussex District Council Safety Advisory Group Highway Authority: detail all relevant authorities affected by cycle/run routes Contact name Date notified Response date Detail(s) of other bodies (landowners, venue providers etc) where approval is required and received Contact name Date notified Response date Ardingly Activity Centre Chris Kinsman 01/12/2019 01/12/2019 RACES OVERVIEW Applies to all races taking place as part of this event (use drop down options) Swim type (if applicable) Open Water (complete 'OW' tab) Adult cycle type (if applicable) Open Road (complete 'Cycle' tab) First race start time 08:00:00 Last competitor finish time 13:00:00 Each race must be risk assessed in the appropriate tabs. Where different races use different routes (e.g. sprint, standard), the race must be indicated. Where different races deviate along the course, this must be identified and the differing routes identified and assessed. List each race separately DISTANCES Number of Race name Swim Cycle Run Run 2 (duathlon) Race start time competitors Sprint Triathlon 750m 24.8Km 5km 30 08:00 Standard Distance Triathlon 1500m 40.6km 10km 35 08:00 Sprint Aquathlon 750m 24.8km n/a 3 08:00 Standard Distance Aquathlon 1500m 40.6km n/a 2 08:00 (Competitor numbers capped at seventy) WHOLE EVENT RISK ASSESSMENT Medical provider name Ardingly Activity and Watersport Centre Medical provider contact telephone 01444 892549 Number of first aiders (min. 2) 2 Number of mobile/advanced responders Number of ambulances/paramedics Name of notified A&E hospital Princess Royal Hospital, Haywards Heath Contact telephone 999 Detail general risks and hazards that apply to the whole event HAZARD IDENTIFICATION Who is affected? Risk Level RISK MITIGATION Competitors / High / Description of controls to reduce the risk to as low as Hazard/risk area Description of hazard/risk Who? Spectators / Marshals Medium / Low reasonably practicable First aid trained staff on site. Advance briefing to competitors to bring personal medication and empty medication box will be provided. Although the site has poor mobile phone coverage, there is a landline from which emergency services can be contacted. The Inappropriately qualified first aid provision. Medical Ardingly Competitors, site EAP can be found here: Medical provision provider fails to attend event on time. Medical incident Low Centre spectators, marshals requiring action. Staff I:\Sport\ Administration\ Triathlon\TriFest\ 19 0617 Swim British Triathlon Guide Route.pdfto Medical Cover at Events Weather forecast and warnings available via media chanels. Competitors, Competitors, spectators and marshals monitor weather routinely. Adverse weather Event is undertaken in adverse/unsafe weather. Low spectators, marshals On the day assessment of conditions will be undertaken and advice given to those attending of any specific concerns or hazzards. Race Event team are familiar with set up equipment. Equipment is in the Director Event team, general main minimal and involves minimal risk of injury.Event team to Site build/derig Accident or injury sustained during set up/derig. Low public follow manufacturer’s instructions for items used in build/derig. Event team to wear appropriate PPE. All competitors required to produce valid British Triathlon race licence or purchase day membership. Competitor numbers will not Congestion of competitors. Competitors not having Registration Competitors, marshals Low be high and Marshals present to assist in creating one-way flow appropriate insurance cover. through the registration and transition area. MSTC members are covered by additional Club Imdemnity. Spectators to be separated from start/finish areas. Finish area Race sufficiently wide to enable sprint finish between competitors. Water Director available in post-race recovery area. Medical provision at finish line. Spectator congestion, competitor overcrowding, Competitors, Although there will not be paramedics on site, all Activity centre Start/finish area Low dehydration or post-race medical incident. spectators, marshals staff are first aid trained and informally we have several club members who are doctors, likely to be in attendence. In the case of emergency, then the ambulance service will be called via 999 emergency services. This is a club event and limited to adults only. Therefore there will Safeguarding issues concerning children and/or Competitors, be no issues concerning the safeguarding of children or vulnerable Spectators Low vulnerable adults. spectators adults. Club members bringing children will remain responsible for Race their safety and welfare throughout the event. Director Race Director Event structures consist solely of a number of gazebos and an Event site including Impact of wind on unsecured structures, falling from Competitors, event Low inflatable finish arch all of which will be securely fastened using temporary structures height, trips, collapse if not erected correctly. team, spectators guide ropes. The event will be taking place during daylight hours only. The facility is sufficiently large to be able to cope with the low number of competitors. There is a grassy bank leading from the transition Competitor access Slips, trips and falls, event site capacity, lighting if early Competitors Low area to the swim entry. This can be uneven and competitors are and egress start/late finish. briefed that this can be a trip hazard or otherwise cause athletes who are running to twist an ankle. Competitors are advised to take care in briefing. The facility is sufficiently large to be able to accommodate 80 Race competitors. The event begins before most dog walkers etc arrive in Director the public car park which can accommodate a large number of vehicles. It is sufficiently large so that there is no risk of conflict of Vehicle movement, collisions between vehicles and Competitors, event Car parking Low interest between different centre users. The transition area is pedestrians, overcrowding. team, spectators segregated from the nearby car-park by a low wooden fence so there is no risk to competitors and other centre users.The race is starting before most other Activity Centre users will be arriving so there is no risk to competitors or pedestrians pre-start. Toilets, showers and changing facilities area available at the nearby Toilet/changing Competitors, event Watersports Centre. This will be opened from about 06;30. The Insufficient provision, hygiene and waste management. Low facilities team, spectators centre also has a café so food, drinks and other refreshments will be available. This is a low key training event of fairly short duration with minimal marshalling requirements. They are provided with seats and also Race have shelter provided by the gazebos and Marshalls will be able to Director Crew welfare and Long working hours, food preparation, PPE, adverse change duties as required. Refreshments are available at the cafe. Event team Low catering weather (suncream, ponchos). Swim marshals when released from their duties may be deployed to other duties. Timing/Transition/Finish marshals form a part of the same team and are all located within the transition area. A post race BBQ is planned to which all marshals will be invited. OPEN WATER SWIM RISK ASSESSMENT Water safety provider name Martin Shoesmith (Race Director) Contact telephone 07932108023 Number of powered craft 1 Number of non-powered craft/lifeguards 2 71 estimated All competitors will enter competitors in the water and line up along Sprint/Standard/ a broad holding point on Wave size Aquathon. Events Wave frequency the far bank of the Number of marshals required all starting at the reservoir, where it is shallow. All competitors will same time. begin the swim at the same. Where the below hazards are identified and appropriate mitigation implemented, the risk assessment part of the SH2OUT Event Self-Certification scheme is satisfied. For further information on the rest of the Self-Certification scheme, which includes

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