BOARD OF DIRECTORS 2020 [Type text] DAVE PINE, CHAIR DEVORA “DEV” DAVIS, VICE CHAIR JEANNIE BRUINS CINDY CHAVEZ RON COLLINS STEVE HEMINGER CHARLES STONE JPB Citizens Advisory Committee SHAMANN WALTON MONIQUE ZMUDA 1250 San Carlos Avenue, San Carlos, CA 94070 JIM HARTNETT nd Bacciocco Auditorium, 2 Floor EXECUTIVE DIRECTOR April 15, 2020 – Wednesday 5:40 p.m. Due to COVID-19, this meeting will be conducted as a teleconference pursuant to the provisions of the Governor’s Executive Orders N-25-20 and N-29-20, which suspends certain requirements of the Ralph M. Brown Act. THE PUBLIC MAY NOT ATTEND THIS MEETING IN PERSON. Committee members, staff, and the public may participate remotely* via the Zoom website at https://zoom.us/j/631156810 for audio/visual capability Or iPhone one-tap : US: +16699009128,,631156810# or +13462487799,,631156810# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 9128 or +1 346 248 7799 or +1 312 626 6799 or +1 646 558 8656 or +1 253 215 8782 or +1 301 715 8592 Webinar ID: 631 156 810 International numbers available: https://zoom.us/u/al35lzguk Public Comment on Items Not on the Agenda (limit one per person) must be submitted via email prior to the meeting’s call to order to [email protected]. Public comments on individual agenda items (limit one per person PER AGENDA ITEM) must be submitted (a) via email prior to the meeting’s call to order to [email protected] or (b) via Zoom Q&A before each agenda item is presented. Please indicate in your email or Q&A the agenda item to which your comment applies. Although public comments are generally limited to three minutes per person, the CAC Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting. Page 1 of 3 Items in bold are CAC member-requested presentations. 1. Pledge of Allegiance 2. Roll Call 3. Approval of Meeting Minutes of February 19, 2020 4. Public Comment for Items Not on the Agenda Public testimony by each individual speaker shall be limited to three (3) minutes 5. Chairperson’s Report 6. Committee Comments Committee members may make brief statements regarding correspondence, CAC-related areas of concern, ideas for improvement, or other items that will benefit or impact Caltrain service or the CAC, or request future agenda topics. 7. Business Plan Update (Sebastian Petty) 8. Staff Report (Joe Navarro) a) Customer Experience Task Force Update b) JPB CAC Work Plan Update 9. Date, Time and Place of Next Meeting May 20, 2020 at 5:40 p.m., San Mateo County Transit District Administrative Building, 2nd Floor Bacciocco Auditorium, 1250 San Carlos Avenue, San Carlos, CA 10. Adjournment All items on this agenda are subject to action CAC MEMBERS: San Francisco City & County: Martin Romo, Rosalind Kutler, Brian Shaw (Chair) San Mateo County: Anna Cristina Dagum, Ricardo Valenciana, Adrian Brandt (Vice Chair), Santa Clara County: Larry Klein, Patricia Leung, Patrick Flautt Page 2 of 3 INFORMATION FOR THE PUBLIC If you have questions on the agenda, please contact the Committee Secretary at 650.508.6347 or [email protected]. Agendas are available on the Caltrain Web site at www.caltrain.com. JPB and Citizens Advisory Committee (CAC) meeting schedules are available on the Caltrain Web site. Date and Time of Regular Meetings The JPB Citizens Advisory Committee (CAC) meets regularly on the third Wednesday of the month at 5:40 pm at the San Mateo County Transit District Administrative Building. Location of Meeting Due to COVID-19, the meeting will only be via teleconference as per the information provided at the top of the agenda. The Public may not attend this meeting in person. Public Comment Public Comment on Items Not on the Agenda (limit one per person) must be submitted via email prior to the meeting’s call to order to [email protected]. Public comments on individual agenda items (limit one per person PER AGENDA ITEM) must be submitted (a) via email prior to the meeting’s call to order to [email protected] or (b) via Zoom Q&A before each agenda item is presented. Please indicate in your email or Q&A the agenda item to which your comment applies. Although public comments are generally limited to three minutes per person, the CAC Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting. Accessible Public Meetings/Translation Written materials in appropriate alternative formats, disability-related modification/accommodation, as well as sign language and foreign language interpreters are available upon request; all requests must be made at least 72 hours in advance of the meeting or hearing. Please direct requests for disability-related modification and/or interpreter services to the Title VI Administrator at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or email [email protected]; or request by phone at 650-622-7864 or TTY 650-508-6448 Availability of Public Records All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos Avenue, San Carlos, CA 94070-1306, at the same time that public records are distributed or made available to the legislative body. Page 3 of 3 CITIZENS ADVISORY COMMITTEE (CAC) PENINSULA CORRIDOR JOINT POWERS BOARD (JPB) SAN MATEO COUNTY TRANSIT DISTRICT ADMINISTRATIVE BUILDING Bacciocco Auditorium, 2nd Floor 1250 San Carlos Avenue, San Carlos CA 94070 MINUTES OF FEBRUARY 19, 2020 MEMBERS PRESENT: A. Brandt, A. Dagum, L. Klein, M. Romo, P. Leung, P. Flautt, R. Kutler, R. Valenciana (Vice Chair), B. Shaw (Chair) MEMBERS ABSENT: None STAFF PRESENT: Z. Guan, J. Jest, J. Navarrete, J. Navarro Chair Brian Shaw called the meeting to order at 5:46 p.m. and led the Pledge of Allegiance. APPROVAL OF MINUTES OF JANUARY 15, 2020 Motion/Second: Klein / Flautt Ayes: Brandt, Dagum, Leung, Kutler, Romo, Valenciana, Shaw Absent: None PUBLIC COMMENT None CHAIRPERSON’S REPORT Brian Shaw attended the JPB meeting and reported that Chair B. Shaw was re-elected as Chair and that Member A. Brandt was elected Vice Chair. He also let the Board know about some of the items that Member Patrick had suggested. Chair Shaw then advised the committee that staff has feedback and will be responding to the suggestions as part of the Staff Report. Chair Shaw also stated that the report that is given to the JPB is essentially a condensed version of the minutes from the CAC meetings. Since the JPB meetings are captured through live stream there is the ability to take that part of the stream and make it into a short video to provide the public a summary of the CAC meetings online. Staff will be working on that following the February meeting. COMMITTEE COMMENTS Member Rosalind Kutler stated that she noticed tons of press coverage over the last period about David Chiu’s Seamless Transit Act and asked whether JPB will address it as it may have implications for Caltrain if passed. Chair Shaw responded that if it is addressed, Casey Fromson would be the best person to address that issue as she is the Page 1 of 8 JPB CAC Meeting Minutes February 19, 2020 Government Affairs Lead for Caltrain and that staff could proactively ask her to address the concern. Member Adrian Brandt shared with the committee that San Mateo had its final working study session on the Hayward Park set-out track. Ultimately what occurred was that staff was asked to evaluate alternatives that citizens felt were meritorious and would keep the set-out track away from their neighborhood. Staff did that and provided a pretty thorough technical rebuttal as to why the impracticality and the cost and so on. Member Brandt reported that City Council went with the staff recommendation; this is city staff recommendation, which was in concurrence with Caltrain’s evaluation, the original location, the only feasible and viable, from a budgetary perspective, alternative. Member Patrick Flautt read from a prepared statement addressed towards staff regarding the decisions on the agenda items that were suggested at the last CAC meeting, as the following: At the January 2020 meeting for the Citizens Advisory Committee, I requested several items to be added to the pending agenda item list for consideration of this committee at future meetings. I was under the impression that all proposed agenda items would be added to this list and that over time, these items would propagate to future meetings for committee consideration, general feedback and discussion and a motion to improve, for consideration by the JPB, if so necessary. Ahead of the staff report following my oral commentary, I thought it prudent to make light of staff determinations affecting three of my agenda items. Number one: Business cards for CAC members. Number two: Email addresses for CAC members hosted on Samtrans servers and three Clipper Card incentives for Caltrain CAC members. All three items were requested to be added to the pending agenda item list for consideration of this very committee. These items were not open for staff determination at this time, as the committee has never reviewed, discussed or motion these items for approval. I request a meeting with staff within three weeks following my reading this oral report and that Chair Brian Shaw be present during this meeting, so that we can discuss the current process for vetting member proposed agenda items to be considered by this committee.