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City Council Minutes OTTAWA CITY COUNCIL Wednesday, 25 March 2015, 10:15 a.m. Andrew S. Haydon Hall, 110 Laurier Avenue West MINUTES 8 Note: Please note that the Minutes are to be considered DRAFT until confirmed by Council. The Council of the City of Ottawa met at Andrew S. Haydon Hall, 110 Laurier Avenue West, Ottawa, on Wednesday, 25 March 2015 beginning at 10:15 a.m. The Deputy Mayor, Bob Monette, presided and led Council in prayer. NATIONAL ANTHEM The national anthem was performed by Safeera Gillani and Xiaoyuhu Xh. OTTAWA CITY COUNCIL 2 MINUTES 8 WEDNESDAY, 25 MARCH 2015 ANNOUNCEMENTS/CEREMONIAL ACTIVITIES RECOGNITION - MAYOR'S CITY BUILDER AWARD Deputy Mayor Bob Monette and Councillor Stephen Blais presented the Mayor’s City Builder Award to Jean Séguin in recognition of his many years of leadership and volunteer contributions in the Vars community. ROLL CALL All members were present except Mayor J. Watson. CONFIRMATION OF MINUTES The Minutes of the regular meeting of 25 February 2015 and the Special meeting of 11 March 2015 were confirmed. DECLARATIONS OF INTEREST INCLUDING THOSE ORIGINALLY ARISING FROM PRIOR MEETINGS See specific Agenda Items for declarations: Audit Committee Report 2, Item 5 of the Agenda. COMMUNICATIONS The following communications were received. Response to Inquiries: OTTAWA CITY COUNCIL 3 MINUTES 8 WEDNESDAY, 25 MARCH 2015 01-15 – Aggregate Levy Rate Other Communications Received: Submission received containing the signatures of 72 individual members or friends of St. Peter’s Lutheran Church, expressing opposition to the withdrawal of funding for centre 507 and other Ottawa drop-in centres and requesting that this funding be restored. Submission received containing the signatures of 141 residents in support of a request to rename the Pauline Vanier Park to the William H. Lister Park. REGRETS Mayor J. Watson advised he would be absent from the Council meeting of 25 March 2015. MOTION TO INTRODUCE REPORTS MOTION NO. 8/1 Moved by Councillor M. Fleury Seconded by Councillor T. Tierney That the report from the Selection Panel, Property Standards and License Appeals Committee Report 1; the report from the City Clerk and Solicitor, entitled “Status Update – Council Inquiries and Motions for the Period Ending 20 March 2015”; Agriculture and Rural Affairs Committee Report 2A; Audit committee Reports 1A and 2; Finance and Economic Development Committee Report 2A; Planning Committee Reports 3B and 4; and Transportation Committee 2A be received and considered; and OTTAWA CITY COUNCIL 4 MINUTES 8 WEDNESDAY, 25 MARCH 2015 That the Rules of Procedure be suspended to receive and consider a matter rising from the Special Transit Commission meeting of March 25, 2015, with respect to OC Transpo Management’s collective bargaining with the Amalgamated Transit Unions and the Canadian Union of Public Employees. Waiver of the Rules is being requested as it is in the City’s best interests to consider this matter immediately. CARRIED REPORTS SELECTION PANEL, PROPERTY STANDARDS AND LICENSE APPEALS COMMITTEE REPORT 1 1. APPOINTMENT TO THE PROPERTY STANDARDS AND LICENSE APPEALS COMMITTEE REPORT RECOMMENDATION That Council approve the appointments to the Property Standards and License Appeals Committee, all terms to be effective immediately and to expire as follows: Doug Wallace (2-year term) Ewan Evans (2-year term) Stella Kemdirim (2-year term) Frank Cinnani (4-year term) Manu Sharma (4-year term) CARRIED OTTAWA CITY COUNCIL 5 MINUTES 8 WEDNESDAY, 25 MARCH 2015 CITY CLERK AND SOLICITOR 2. STATUS UPDATE – COUNCIL INQUIRIES AND MOTIONS FOR THE PERIOD ENDING 20 MARCH 2015 REPORT RECOMMENDATION That Council receive this report for information. RECEIVED COMMITTEE REPORTS AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 2A 3. MONAHAN CREEK MUNICIPAL DRAIN SOUTH OF HOPE SIDE ROAD MODIFICATIONS AND IMPROVEMENTS COMMITTEE RECOMMENDATION That Council adopt the Engineer’s Report prepared by Robinson Consulting Inc., entitled Engineer’s Report Monahan Creek Municipal Drain Modifications and Improvements dated January OTTAWA CITY COUNCIL 6 MINUTES 8 WEDNESDAY, 25 MARCH 2015 2015 for a drainage works project under Section 78 of the Drainage Act and give 1st and 2nd reading to the By-law attached as Document 2 to this report in accordance with Sections 42 and 45 of the Drainage Act of Ontario. CARRIED AUDIT COMMITTEE REPORT 1A 4. ERNST & YOUNG LLP 2014 AUDIT PLAN COMMITTEE RECOMMENDATION That Council recieve this report for information. RECEIVED OTTAWA CITY COUNCIL 7 MINUTES 8 WEDNESDAY, 25 MARCH 2015 AUDIT COMMITTEE REPORT 2 5. OFFICE OF THE AUDITOR GENERAL (OAG) – ANNUAL REPORT AND DETAILED AUDIT REPORTS DECLARATION OF INTEREST Councillor Jeff Leiper declared a potential deemed indirect pecuniary interest on Council Agenda 8, Item 5, Audit Committee Report 2, Office of the Auditor General (OAG) – Annual Report and Detailed Audit Report, Review of City Funding to the Ottawa School of Speech and Drama, as his wife had an affiliation with the Ottawa School of Speech and Drama. Councillor Leiper did not take part in the discussion or vote on this item. COMMITTEE RECOMMENDATIONS AS AMENDED That Council consider and approve the Auditor General’s Annual Report and the following detailed audit reports: 1. Audit of Ethics 2. Audit of IT Governance 3. Audit of Management of the Environmental Legislated Approval Process 4. Audit of Specific Contracts and Processes in Fleet Services Branch 5. Review of the City’s Acquisition of Land for Soccer Fields 6. Review of City Funding to the Ottawa School of Speech and Drama CARRIED OTTAWA CITY COUNCIL 8 MINUTES 8 WEDNESDAY, 25 MARCH 2015 6. OFFICE OF THE AUDITOR GENERAL (OAG) 2015 WORK PLAN COMMITTEE RECOMMENDATIONS That Council approve the Office of the Auditor General’s 2015 Work Plan. CARRIED FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 2A 7. 2014 STATEMENT OF REMUNERATION, BENEFITS & EXPENSES PAID TO MEMBERS OF COUNCIL AND COUNCIL APPOINTEES COMMITTEE RECOMMENDATION AS AMENDED That Council receive this revised report for information. MOTION NO. 8/2 Moved by Councillor E. El-Chantiry Seconded by Councillor S. Moffatt WHEREAS subsequent to Finance and Economic Development Committee’s consideration of this report at its meeting of March 3, 2015, additional information has come forward from the Mississippi Valley Conservation Authority (MVCA), with respect to the allocation of honorarium and expenses attributed to one of the MVCA Board members; and OTTAWA CITY COUNCIL 9 MINUTES 8 WEDNESDAY, 25 MARCH 2015 WHEREAS specifically, the report indicated that MVCA member J. Karau had received $2,519 in Honorarium and $3,374 in Expenses in 2014, when in fact J. Karau had received $4,049 in Honorarium and $1,844 in Expenses; and WHEREAS Subsection 284.(1)(c) of the Municipal Act, 2001, stipulates that the City Treasurer must provide Council with an itemized statement on remuneration and expenses paid to each person appointed by Council to serve as a member of any body, including a local board; and WHEREAS it is important that this itemized statement correctly identify the amounts paid to Council appointees in terms of Honorarium and Expenses THEREFORE BE IT RESOLVED that Council approve that Document 2, Table 2 of the report “2014 Statement of Remuneration, Benefits and Expenses Paid to Members of Council and Council Appointees”, be amended to indicate that MVCA member J. Karau, received $4,049 in Honorarium and $1,844 in Expenses in 2014. CARRIED Item 7 of the City Council Agenda as amended by Motion No. 8/2 and set out in full below was then put to Council: That Council: 1. Receive this revised report for information; and 2. Approve that Document 2, Table 2 of the report “2014 Statement of Remuneration, Benefits and Expenses Paid to Members of Council and Council Appointees”, be amended to indicate that MVCA member J. Karau, received $4,049 in Honorarium and $1,844 in Expenses in 2014. CARRIED OTTAWA CITY COUNCIL 10 MINUTES 8 WEDNESDAY, 25 MARCH 2015 8. AMENDMENT OF THE TERMS OF SALE OF 2720 RICHMOND ROAD, FORMER GRANT ALTERNATIVE SCHOOL TO CENTRE MULTISERVICES FRANCOPHONE DE L’OUEST (CMFO) INCLUDING APPROVAL OF FIRST MORTGAGE ON THE PROPERTY COMMITTEE RECOMMENDATIONS That Council: 1. Approve the amendments to the Agreement of Purchase and Sale and Option to Repurchase Agreement as set out in Document 1 of the report to enable Centre Multi-Services Francophone de l’Ouest d’Ottawa to proceed with the legal close of the property at 2720 Richmond Road for the construction of its proposed multi-service community centre; and 2. Delegate authority to the Director, Real Estate Partnerships and Development Office to negotiate, conclude and execute on behalf of the City, with the concurrence of the City Clerk and Solicitor, all of the necessary legal agreements required to conclude the previously approved sale transaction, within the revised legal and financial parameters. CARRIED OTTAWA CITY COUNCIL 11 MINUTES 8 WEDNESDAY, 25 MARCH 2015 PLANNING COMMITTEE REPORT 3B 9. DESIGNATION OF BROADVIEW PUBLIC SCHOOL, 590 BROADVIEW AVENUE UNDER PART IV OF THE ONTARIO HERITAGE ACT COMMITTEE RECOMMENDATION That Council issue a Notice of Intention to Designate Broadview Public School, 590 Broadview Avenue, under Part IV of the Ontario Heritage Act according to the Statement of Cultural Heritage Value attached as Document 6. CARRIED with Councillors R. Brockington and A. Hubley dissenting. 10. OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT – 443, 445 AND 447 MCARTHUR AVENUE COMMITTEE RECOMMENDATION AS AMENDED That Council approve the Official
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