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PRINT Livestock Project) SADC SECRETARIAT EUROPEAN DEVELOPMENT FUND Promotion of Regional Integration in the SADC Livestock Sector (PRINT Livestock Project) 9 ACP SAD 002 Report of a Mission on LIMS situation analysis to the Kingdom of Swaziland PRINT Report N°: PB-BB-LIMS-SWZ-03-2007 By Dr. Pascal BONNET, Chief Technical Adviser, PRINT Dr. Berhanu Bedane, Information Management TA, PRINT SADC Secretariat FANR Directorate, Millenium Office Park Kgale View P/Bag 0095 Gaborone Botswana Dates: 1st March – 2nd March 2007 Acknowledgments The reporting officers would like to thank the staff members of the Department Veterinary and Livestock Services who participated in the discussions and provided valuable information. Special thanks go to Dr. Roland Dlamini, the Deputy Director of the Department and Mr. Brenton Xaba of the Animal Production Division for organising the meetings with different sections. The team acknowledge with thanks the facilitation the PRINT focal person for Swaziland, Dr. Mphumuzi Angelbert Sukati’s during the mission. LIMS Mission report Pascal Bonnet & Berhanu Bedane Swaziland March 2007 Page 2 Index Summary................................................................................................................................... 4 1. OBJECTIVE OF THE MISSION ...................................................................................... 6 2. INSTITUTION VISITED AND PERSONS MET............................................................. 6 3. BACKGROUND................................................................................................................. 11 4. SALIENT TOPICS ............................................................................................................ 14 4.1 Organisation of the Information system: Organisational chart, Data collected and Database managed, software & applications used in Swaziland ................................... 14 4.1.1 Situation of AH information system: INFORMATION MANAGED BY THE VETERINARY SERVICES ............................................................................................ 18 4.1.2 Situation of AP information system, by section: INFORMATION MANAGED BY THE ANIMAL PRODUCTION DIVISION.................................................................... 25 4.1.3 Situation of Veld information system .................................................................... 29 4.1.4 Situation of LTM information system ................................................................... 31 4.1.5 Current situation of the DATABASES used FOR THE STORAGE AND ANALYSIS OF DATA in AH, role of the DPU in AP, and MANAGEMENT OF LIMS UNITS .............................................................................................................................. 36 4.1.6 REPORTS GENERATED BY VETERINARY AND LIVESTOCK SERVICES DEPARTMENT AND INFORMATION DISSEMINATION........................................ 37 4.1.7 LIST OF GIS DATA COLLECTED ...................................................................... 38 5. CONCLUSIONS................................................................................................................. 41 6. WAY FORWARD.............................................................................................................. 42 7. Other Topics (than LIMS) discussed during the mission............................................... 42 Annexures ............................................................................................................................... 47 ANNEX I – Terms of reference for the mission .................................................................. 48 ANNEX II – CD (electronic annexes): ................................................................................ 49 ANNEX III – Illustration on Master data of LIMS, and implication for structures of table50 ANNEX IV – Reports for Tabular data of LIMS, and implication for the structures of table .............................................................................................................................................. 56 ANNEX V – Disease reporting form, Region Monthly report Import permits in SWZ...... 59 LIMS Mission report Pascal Bonnet & Berhanu Bedane Swaziland March 2007 Page 3 BACK TO OFFICE MISSION REPORT Summary Country : Swaziland Mission team : Pascal Bonnet PRINT CTA, Berhanu Bedane PRINT IS expert Dates : 1st March – 2nd March 2007 Venue : Ministry of Agriculture & Cooperatives MOAC Swaziland – Introduction: mission rationale and objective The Livestock Sector Unit (LSU) in the Food, Agriculture and Natural Resources (FANR) Directorate of the SADC Secretariat is entrusted to promote regional integration and sustainable livestock development. The PRINT Livestock Project in FANR became operational in July 2005. The project’s specific objective is to establish a livestock information management system (LIMS) in Animal Production and Health, Marketing and Trade. The generation of up-to-date and reliable information will assist the coordinating role of FANR as well as the development of harmonized policies and strategies in the SADC livestock sector. The mission was a situation analysis of the national information system in the Livestock sector towards the final development of a SADC core LIMS. The mission team comprised two SADC staff, namely, Dr. Pascal Bonnet (Animal Health & Livestock Economist, CTA PRINT - CIRAD1), Dr. Berhanu Bedane (PRINT Project Expert on LIMS). Summary of SADC PRINT mission: The main item that was discussed by the team and the CIRAD experts was the LIMS 1/ LIMS tool: situation of the national reporting systems, their characteristics and SWOT analysis, in line with a situation analysis of patterns of organisation of the livestock production and health divisions in the MOAC Ministry of Agriculture and Crops. Additionally the team discussed topics listed hereafter: 2/ Participation of the Kingdom to the Laboratory sub committee in March 2007 3/ Participation of the Kingdom in some of the PRINT studies, particular on commodity chain analysis (Small stock - Goat), and on zoning (SWZ has a quota for meat export to EU under the Cotonou agreement). 1 CIRAD is contracted by SADC to provide the technical assistance to PRINT. It stands as acronym for the Agricultural Research Centre for International Development whose mandate is to contribute to poverty alleviation, food security, integrated management of natural resources and sustainable development in developing countries. CIRAD is promoting innovative research for development, in partnership with concerned stakeholders: research centres and universities, professional (farmer) organizations and the private sector, local authorities and NGOs, and funding agencies. Training and capacity building are a major part of CIRAD collaborative activities conducted through extended networks and projects in more than 50 countries in Africa, Asia and Latin America. CIRAD is also an active partner of the international system and of the European scientific platform. It has a staff of 1850 of which 750 researchers including 320 working overseas, and is structured in 7 scientific departments and 60 research and service units (see: http://www.cirad.fr/en) LIMS Mission report Pascal Bonnet & Berhanu Bedane Swaziland March 2007 Page 4 4/ A potential support to the breeding data processing unit, by launching an analysis of the current system and promote new approaches on monitoring animals in the reference ranches and farms where bulls have been distributed by the government. Detailed ToR’s and timetable of the mission are provided in full in the annexe 1. Funding of mission: PRINT DL, corresponding budget line in PE3 / Addendum of December 2006. LIMS Mission report Pascal Bonnet & Berhanu Bedane Swaziland March 2007 Page 5 1. OBJECTIVE OF THE MISSION This mission is part of the situation analysis and information needs assessment started in SADC member states. The overall objective of the mission, therefore, is to better understand sources of livestock data in Swaziland, how data is collected from field and transferred to central authorities and information management issues. The objective of the mission also includes the information needs of the Department of Veterinary and Livestock Services of the Ministry of Agriculture and Cooperatives of the Kingdom of Swaziland. The specific objective is to assess information requirement in areas of Animal Health, Animal Production and Livestock Trade and Marketing in time and space scale. Discussions with staff members of the Department working in different sections is anticipated to explore the purpose of collecting data and ways of presenting information as well as identifying currents gaps and ways these can be addressed. Collection of GIS data is another objective of the mission. Therefore the main objective of the mission was to analyse the situation of the information system and statistics related to the LS in SWZ. 2. INSTITUTION VISITED AND PERSONS MET The persons met at MoAC include 1) Dr. Roland Dlamini – Deputy Director of the Veterinary and Livestock Services Department 2) Dr. Patrick Dlamini – Head Epidemiology Unit 3) Dr. Siphle Mdluli – Epidemiologist 4) Dr. Mphumuzi Angelbert Sukati – Coordinator of Livestock Projects – PRINT Focal Person 5) Mr. Brenton B. Xaba – Senior Animal Husbandry Officer 6) Mr. Trevor Gambule – Animal Husbandry Officer 7) Mr. Boyle T. Malima - Animal Husbandry Officer (Ruminant nutrition) 8) Sipho Fernando Dludlu – System Analyst 9) Mrs. Thembinkos Mgubane - Animal Husbandry Officer,
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