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Draft. Pre Bid Conference for Outsourcing Of DRAFT. PRE BID CONFERENCE FOR OUTSOURCING OF FREIGHT WAGONS HELD IN COMMITTEE ROOM NO.1 AT RAILWAY HEADQUARTERS OFFICE ON 02-07-2021. The second pre-bid meeting, for outsourcing of freight wagons, was held between Pakistan Railways management and prospective bidders on 2-07-2021 at 11:00 hours in committee room no 1 of PR HQ, Lahore. List of participants is attached at annex-1. A detailed discussion was held between the Pakistan Railways management and prospective bidders on contents of RFP, already issued. After the deliberations, following changes to the RFP have been made in view of issues raised by the bidders. Issues Decisions The contractors of already outsourced Cargo After detailed deliberations, It was decided that express (501/502) complained that they had these contractors be allowed to continue their acquired the trains through proper tendering work and 295 wagons be earmarked for these process and were running operations already working contractors. However, it is successfully but despite this performance, PR conditional and contractors have to display is outsourcing these trains, which is not fair. their performance and contribution to PR within a month’s time. Contractors argued that ex-FATA destinations It was agreed. were being utilized successfully and may be included in the RFP. It was pointed out that the turn around time for It was decided that the number of trips be Premnagar was on higher side and reduced from 6 to 5 for premnagar. reservations were raised by the contractors about the number of trips. It was requested that the number of rakes for The number of rakes for MBFR per party has MBFR per party may be raised from 4 as there been raised from 4 to 6. is more demand available. Several contractors raised objections about In the evaluation criteria, cargo handling has evaluation criteria regarding cargo handling as been removed and 30 marks have been given to it was limiting the number of applicants and experience. requested to replace it with Experience. Roles and Responsibilities for Pakistan The following set of roles and responsibilities Railways and Private contractors need further has been finalized. clarification and rationalization. PAKISTAN RAILWAYS SUCCESSFUL BIDDER Access of land for Demand of cargo stacking purpose subject to availability on goods on ground basis Placement of wagons Loading at loading/unloading points Removal of wagons at Unloading loading/unloading points Formation Marketing Fitness and supply of Guaranteed revenue dedicated number of subject to placement. wagons Provision of fit Indemnity against locomotive damages to wagons Movement from Cargo transportation originating to up to loading point destination station and from unloading point to the destination (First mile and last mile). Annex-1 List of Participants Railways Management. Name Designation Habib-ur-Rehman Gilllani Secretary/Chairman Railways Nisar Ahmed Memon CEO/Sr. General Manager Mazhar Ali Shah AGM./Traffic Sulman Sadiq AGM/Mechanical Asif Mateen Zaidi AGM/I Farooq Haider Sheikh Advisor Business Planning Kashif Rasheed Yousfani Chief Marketing Manager Hamdan Nazir Dy.COPS/Goods Kashif Farooq Butt Dy.CME/C&W Zeeshan Shahzad Senior Rates Officer Other Participants Name Party Name Jawaid Siddiqui MICT Asim Siddiqui MICT Aijaz Ahmed PIL Brig ® Azam Awan Trading Co Abdul Hameed Westgate Aftab Sarwar Chishtian Logistics Muhammad Munir Sajid Chishtian Logistics Shakee Ahmed Mughal Steel Imran Khan Mughal Steel M.Sana Akbar SOM Abdul Hameed Chand Sitara Cargo Saqib Raza Imlak Pvt Ltd Col. Yaseen NLC Faisal Rashid NLC Syed Ali Asim NLC Ammar Hassan NLC Ahmer Jabbar PPCT Zeeshan Ahmed Maple Leaf Sheikh Adeel Maple Leaf M. Sharif Mian Cargo Ahmed Hassan Cargo express M. Jamil Cargo express Tanveer Ahmed Cargo express Haji Mehraj Muhammad Cargo express Liaqat Ali Cargo express Muhammad Nauman Cargo express Rana Ishtiaq Cargo express Maqsood un Nabi PPCT Rizwan Tariq Cargo express Kamran Khan Irfanullah & Co Request for Proposal for Outsourcing of Freight Wagons REQUEST FOR PROPOSAL FOR OUTSOURCING OF FREIGHT WAGONS (REVISED) JULY, 2021 1 Request for Proposal for Outsourcing of Freight Wagons TABLE OF CONTENTS TABLE OF CONTENTS .................................................................................................................................................... 2 SECTION 1: INVITATION FOR RFP ......................................................................................................................... 4 FORM GENERAL – 1: GENERAL INFORMATION ......................................................................................................... 20 FORM GENERAL – 2: LITIGATION HISTORY ................................................................................................................ 11 SECTION 2: INSTRUCTIONS TO BIDDERS .................................................................................................................... 12 2.1. DEFINITIONS: ............................................................................................................................................ 12 2.2. INTRODUCTION ......................................................................................................................................... 13 2.3 CONFLICT OF INTEREST ............................................................................................................................... 13 2.4 CONFLICTING RELATIONSHIPS ....................................................................................................................... 13 2.5 FRAUD AND CORRUPTION ........................................................................................................................... 14 2.6 ELIGIBILITY OF BIDDERS ............................................................................................................................... 14 2.7 PRE-BID MEETING: .................................................................................................................................... 15 2.8 PROPOSAL VALIDITY ................................................................................................................................... 15 2.9 CLARIFICATION AND AMENDMENT OF RFP DOCUMENTS .................................................................................. 16 2.10 PREPARATION OF PROPOSAL ........................................................................................................................ 16 2.11 BID SECURITY ........................................................................................................................................... 16 2.12 PERFORMANCE GUARANTEE .......................................................................................................................... 17 2.13 STAFF AND MACHINERY ............................................................................................................................... 17 2.14 TECHNICAL PROPOSAL FORMAT AND CONTENT ......................................................................................... 17 2.15 FINANCIAL PROPOSAL ................................................................................................................................. 17 2.16 PAYMENT OF SERVICES FEE ......................................................................................................................... 17 2.17 TAXES ........................................................................................................................................................ 17 2.18 SUBMISSION AND RECEIPT OF PROPOSAL ....................................................................................................... 17 2.19 PROCEDURE FOR OPENING OF BIDS ................................................................................................................... 18 2.20 CORRECTION OF ERRORS ................................................................................................................................ 18 2.21 EVALUATION OF TECHNICAL PROPOSAL ........................................................................................................... 18 2.22 PUBLIC OPENING AND EVALUATION OF FINANCIAL PROPOSALS ............................................................................ 18 2.23 CONFIDENTIALITY ......................................................................................................................................... 19 2.24 NOTIFICATION OF AWARD ............................................................................................................................. 19 2.25 COMMENCEMENT OF ASSIGNMENT ................................................................................................................. 19 2.26 MALPRACTICE OR UNSATISFACTORY PERFORMANCE .......................................................................................... 19 2.27 DEFAULT ................................................................................................................................................... 19 DATA SHEET ................................................................................................................................................................ 20 (INSTRUCTION TO BIDDERS) ............................................................................................................................... 20 3.1 DEFINITIONS .............................................................................................................................................
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