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8 February 2012 Time: 9.30 Am Meeting Room: Committee Room 1 Venue: Municipal Building, Garden Place, Hamilton

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8 February 2012 Time: 9.30 Am Meeting Room: Committee Room 1 Venue: Municipal Building, Garden Place, Hamilton Notice of Meeting: I hereby give notice that an ordinary meeting of Operations & Activty Performance Committee will be held on: Date: Wednesday, 8 February 2012 Time: 9.30 am Meeting Room: Committee Room 1 Venue: Municipal Building, Garden Place, Hamilton Barry Harris Chief Executive Operations & Activity Performance Committee OPEN AGENDA Membership Chairperson Cr M Gallagher Deputy Chairperson Cr A O’Leary Members Her Worship the Mayor Ms J Hardaker Cr D Bell Cr P Bos Cr G Chesterman Cr M Forsyth Cr J Gower Cr R Hennebry Cr D Macpherson Cr P Mahood Cr M Westphal Cr E Wilson Quorum: A majority of members (including vacancies) Meeting Frequency: Monthly Fleur Yates Senior Committee Advisor 1 February 2012 [email protected] Telephone: 838 6771 www.hamilton.co.nz Operations & Activity Performance Committee Agenda 8 February 2012- OPEN Page 1 of 145 Role & Scope . The overall mandate of this committee is to request and receive information concerning Councils activities and develop consistent and pragmatic reasoning that will enable Council to be informed of future directions, options and choices. The committee has no decision making powers unless for minor matters that improve operational effectiveness, efficiency or economy. To monitor key activities and services (without operational interference in the services) in order to better inform elected members and the community about key Council activities and issues that arise in the operational arm of the Council. No more than 2 operational areas to report each month . Receive reports relating to organisational performance against KPI’s, delivery of strategic goals, and community outcomes and vision. To give visibility to key operational matters by activities . Reporting may identify issues that require policy or staff direction *Notes: The frequency and timing of project reports to be defined by the committee Service level reports including service issues to be based on rolling KPI status reports Committee Can Work in Forum Mode From time to time the agenda for a Committee meeting will be organised and planned in “Forum mode” to enable members to more effectively lead, and participate in, the policy development process. This could be for a full agenda or part thereof. “Forum mode” means that the Committee will consider (by resolution) suspending Standing Orders to enable the Committee to have more informal discussion and to set direction for the organisation in developing the policy or strategy matters coming before the Committee. Key issues and any direction set will be recorded for any section of a formal meeting that is run in Forum mode. Power to Act In accordance with the General Delegation conferred by this manual, this Committee has limited powers and may: Receive reports and other performance data and information as may be requested by the Committee Identify and seek adjustment of minor matters that improve operations Power to Recommend In accordance with the General Delegation conferred by this manual, this Committee may make recommendations: To the Chief Executive To Strategic & Policy Committee Operations & Activity Performance Committee Agenda 8 February 2012- OPEN Page 2 of 145 ITEM TABLE OF CONTENTS PAGE 1 Apologies 4 2 Confirmation of Agenda 4 3 Declarations of Interest 4 4 Public Forum 4 5 C-531 Resolution Monitoring Report 5 6 C-511 General Manager's Report Recommend to Council 8 7 C-492 Day's Park Toilet Proposal Update Recommend to Council 22 8 C-168 Waikato Combined Equestrian Group Inc Recommend to Council 30 9 C-472 External Funding Application Recommend to Council 44 10 C-456 Public Art Update Recommend to Council 51 11 C-495 Swimming Facilities Quarterly Report 63 12 C-490 Libraries Quarterly Report July-December 2011 68 13 C-467 Animal Education and Control 6 Monthly Report July - December 2011 74 14 C-477 Central City Safe 6 Monthly Report - July to December 2011 78 15 C-463 Environmental Health 6 Monthly Report July - December 2011 82 16 C-471 Community Development Quarterly Report October to December 2011 85 17 C-435 Hamilton Cemeteries & Crematoria Quarterly Report August - December 2011 123 18 C-488 Waikato Museum Quarterly Report October - December 2011 128 19 C-502 Parks and Open Spaces Activity Report 132 20 C-480 Hamilton Zoo Quarterly Report 138 Operations & Activity Performance Committee Agenda 8 February 2012- OPEN Page 3 of 145 1 Apologies 2 Confirmation of Agenda The Council to confirm the agenda. 3 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have. 4 Public Forum As per Hamilton City Council’s Standing Orders, a period of up to 30 minutes has been set aside for a public forum. Each speaker during the public forum section of this meeting may speak for three minutes or longer at the discretion of the Chairperson. Please note that the public forum is to be confined to those items falling within the terms of the reference of this meeting. Should you wish to participate in the public forum, please contact Democratic Support Services by telephoning 838-6771. Operations & Activity Performance Committee Agenda 8 February 2012- OPEN Page 4 of 145 council report 5 Item Committee: Operations & Activity Date: 08 February 2012 Performance Committee Report Name: Resolution Monitoring Report Author: Fleur Yates Recommendation That the report be received. 1. Attachments 2. Attachment 1 - Resolution Monitoring Report - February 2012 Signatory Authoriser Anthony Dick, Democratic Support Services Manager Operations & Activity Performance Committee Agenda 8 February 2012- OPEN Page 5 of 145 Subject Resolution Current Status b) Minor Works Programme 1. General Managers’ Report Staff report to the Strategy & Policy Committee by April 2012 to facilitate a strategic July/August 2012 Item 5 Item discussion concerning the Minor Works Programme, Staff to report back to the Operations and Activity Performance Committee with a schedule of minor works by July/August 2012, and Council Meeting: 24 November 2011 2. Herbicide Policy Report back to Operations b) Council note the decline in the use of herbicide over the past year, & Activity Monitoring Committee in 2012. c) Council note the recommendations of the Herbicide Policy Review and that these will be implemented by staff as resources allow, and d) Progress concerning the implementation of the report be reported back to the Operations and Activity Performance Committee. Council Meeting: 24 November 2011 3. Garden Place c) Staff report to the Operations & Activity Performance Monitoring Committee Report due May 2012. Activation Working Meeting in May 2012 with: Group i. an evaluation of the summer activation programme together with the results Attachment 1 of a survey of Garden Place business owners, and ii. progress/proposals regarding appropriate Central Business District signage. Council Meeting: 24 November 2011 .... 4. 265/36 Minor Traffic e) staff reviews projects in the Minor Traffic Improvements and Traffic Calming - To be included in the next Improvement Programme for 2011-12 which should include Victoria Street North and report back Transportation report to Programme to the Subcommittee. the Operations & Activity Performance Committee. Infrastructure Subcommittee: 14 June 2011 Operations & Activity Performance Committee Agenda 8 February 2012- OPEN Page 6 of 145 13/3/18. City WiFi ...... 5. Update b) staff investigate and, where resources allow, advance the options identified in The Wi-Fi project is likely to section 3.3 of the report before the Committee including the issues raised at the City be an activity of the new Planning & Development Committee Meeting and report back to obtain specific costs Economic Development and determine a roll-out plan for the next one to two years. Group. In the interim, Strategy & Research will 5 Item provide a brief update in Council Meeting: 18 May 2011 March 2012. There are Transferred from Strategy & Policy Committee sufficient funds remaining in the 2010/11 budget to cover 2011/12 running costs but no budget allocated for further expansion of the network area. The current contract is for a 2 year period, finishing November 2012. Attachment 1 Operations & Activity Performance Committee Agenda 8 February 2012- OPEN Page 7 of 145 Item 6 Item council report Committee: Operations & Activity Date: 08 February 2012 Performance Committee Report Name: General Manager's Report Author: Lance Vervoort 1. General Manager Community 2. Waitangi Day Celebrations 3. Community Development staff have assisted the Mayor’s office with the coordination of a whakatau in recognition of Waitangi Day 2012. Staff, including the Garden Place Space Manager and Youth Development Team Leader have partnered with Te Puni Kokiri to deliver Waitangi in Garden Place. These celebrations will commence after the whakatau and will include Te Tiriti workshops, craft stalls and live performances. 4. General Manager City Infrastructure 5. Changes to Traffic Controls and Parking Provisions 6. The CityHeart project includes some changes to the intersection of Ward Street and Worley Place and requires an amendment to the Hamilton City Traffic Bylaw. It is proposed to remove the current One Way requirement for the section of Ward Street between Victoria Street and Worley Place as currently listed in bylaw, Schedule B – One Way Roads. This would be effective from the proposed start of works scheduled for 12 March 2012. 7. Several changes to parking provisions throughout the city are required in response to public requests and in association with various projects completed over the last few months. Consultation for each of the changes has been undertaken with the adjacent landowners and any affected parties. The changes that are proposed to be made are listed in Attachment 1 with a brief description of the reason for the change. The authorisation for the parking changes are provided for in the Hamilton City Traffic Bylaw.
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