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FEB 2014 AT MINUTES OF'THE WEEKLY REVIEW MEETING HELD ON 14 RD DEPTT 2:OO PAM IN THE OFFICE CHAMBER OF THE SECRETARY' List of Attendance Pu R. Lalvena Pi K. Lalrinzuali Joint Secreta Fu David Lalthantlu Proiect Director, DRDA, Ma*l Fu Beila Khithie P-i."t Oirector, DRDA, Lawngtlai Pi Irene Z. Chawngthu Deoutv Secre Pu V. Lalengmawia Pu C. Lalhuliana Under Secre Pu Paul L. Khuma Under Secre Points Mooted Decisions Taken to submit e-FMS/pBT: No much Progress. Att Pnt shall be informed to status RePort on the drive on All PDs shall be asked job intimate the status of oPening of opening of accounts for card Banks/Post Office Accounts holder. Action:All PDs Reminder be sent to all PDs to submit weeklY status of Progress report on Accounts oPening Action:Secretariat Status Fund Utilisation Ittr.mit, Saiha and Lawngtlai are MtS of percentage of Mizoram - 80.14% having the same figure Champhai-83.21% percentage in MIS Fund Utilisation issue Lunglei-S9.33% since 16th Jan 2014. This Atzawl'82.96% shall be addressed by the concerned the Kolasib-53.47% Project Directors and to Serchhip-87.O9% Compliance RePort be submitted Mamit-83.48% Administrative DePtt on or before Saiha-61.93o/o 22.2.2014 Lawngtlai -7 2.3% Kolasib remain the lowest District in fund utilization percentage. This be resolved by the District. Compliance Report to be submitted to Ad"ministrative Deptt on or before 22'2'14 Action:All PDs Taking up of Land DeveloPment MoRD discouraged taking uP of under MGNREGA Rural Conneitivity every year where almost 99% of works had been .concentrated to Rural Connectivity' 'Land DeveloPment works of at least gO% for the Year 20I4-LS is mandatory. All PDs and BDOs to note this while executing works' Action:All PDs 4 Revised Shelf of Projects Only Aizawl and Lawngtlai Districts have submitted Revised Shelf of Projects 2014-15. Ali other Districts should submit Shelf of Projects by 22.2.I4 without tail if already completed or if revised. Shelf of Projects was also received from Lunglei District. PD, Lunglei is asked to clarify if this Shelf of Project already submitted by them is final or not. Action:Champhai, Kolasib. Mamit 5 Problems of MIS data generation Districts are again infqrmed to report their problems to State Govt for rectification with the MoRD. It was felt that Districts kept silent even if they had problem. Problems should be reported to State Govt without fail by PDs. State Govt is aware of the problems faced by the Districts in the entry of data in MiS like non-acceptance of amount for Fisheries and Rural Sanitation. This shall be taken up with NIC, MoRD. Acti'on:All PDs 6 Signatories for Cheque Since DCs are always out of stations and it was decided that Cheque signatories be changed to PDs and Account Manager (MGNREGA) or Accounts Officer (DRDA) [lf Accounts Manager (MGNREGA) is not posted in the DRDAI and PDs and AOs in respect of IWMP/IWDP, IAY and BRGF. Action:Secretariat 7 Non-existing Village Some Districts are having non- existing village. This shall be informed to the State Government before 22.2.14. Lawngtlai District is having non-existing villagqs. Other Districts having non-exist6d village shall also initimate the Govt on or before 22.2.L4. Action:All PDs 8 Allocation of Works At least 50% of total cost of works shall be allotted to the Village level. It. was then proposed that IOOVI ot Wage Component shall go to VCs. 2Ooh of Material Component to VCs, 4Oo/o each to BDO and PDs. Ration of 60:40 shall be maintained at DRDA level and will work out the ratio before issuing worklsanction order. This proposal sha11 be conveyed to SEGC/Honble Minister for approval. Action:Secretariat 9 Delinking of Block Employment BEC and DEC are not functional in Council & District Employment actual practice and it has been Council as implementing proposed that BEC and DEC may be agencies removed from implementing agencies and may be changed to PDs and BDO. This shall be refl'ected in the revised Mizoram MGNREGA Rural Employment Guarantee Scheme 2014 which is being processed. This is subject to approval of the SEGC. Action:Secretariat 10 Additional staff for SAU The meeting decided that if found insufficient after conducting social audits, necessary arrangement for additional staff may be worked out again. They are advised to submit their findinss and sussestions. '11 Use of VLA/VLAA instead of EGA in order to bring equilibrium in the day to day functioning of MGNREGA, Kolasib District is to use the name of functionaries under MGNRtrGA as per approved I sanctioned post notified by the Government. Actlon:DRDA, Kolasib 72 Training on Accounting Training on accounting procedures Procedures. to be imparted under MGNREGA at the field level by all districts by April 2014. Compliance report be sent to Administrative Deptt. Action:All DRDAs BRGF 1 Mismatch in Vilages Village mismatch with RGI (Census) are to be reported. Districts were already asked to submit mismatch in villages. They are to submit by 22.2.74 , Action: PDs, Lawngtlai & Saiha 2 Fees for Perspective Plan 2008- Saiha and Lawngtlai Districts are 09 informed to settle this fee which the balances should be paid by them. Action: PDs. Lawnetlai & Saiha 3 MIS Nodal Officer BRGF Districts are informed to complete recruitment of BRGF MIS Nodal Officer by the end of February 2014. Action: PDs, Lawngtlai & Saiha 4 Non-Existing village Lawngtlai District to submit under BRGF. Action:PD, Lawngtlai IAY 1 List of beneliciaries under IAy Instruction be issued to districts that Selection Committee be formed under the Chairmanship of BDO with all political parties, NGOs and prdminent citizens which will scrutinize eligible beneficiaries and to be finalized by the Gram Sabha. Action:Secretariat Next Weekly Review Meeting will be held on 21.2.2OL4 at the Office chamber of secretary, Rural Development Deptt at 2:00 pM. Kolasib District and Serchhip District are informed to attend the Meeting on 2L.2.2O14 and they should come prepared with the implementation of MGNREGA and IAY (NREGASoft MIS and IAy AwaasSoft) sd/-R.LALVENA Secretary to the Govt of Mizoram Rural Development Department Memo No.F.200 16 I U 14-RD Dated Aizawl, the 17th Feb 2014 Copy to: 1. A11 Project Directors, DRDA for information and necessary action. Project Directors of Kolasib and serchhip Districts are advised to come prepared on the subject mentioned above. 2. All Block Development officers for information and necessary action. A &tl4/\ q (PAUL L KHUMA) Under Secretary to the Govt of Mizoram Rural Development Department.
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