Professional Design Services Athletic Facilities Master Plan Neshaminy School District
Proposal for Professional Design Services Athletic Facilities Master Plan for Neshaminy High School Neshaminy School District Bucks County, PA
Offices in PA: Lititz, State College & Butler 717.626.7271 814.861.6328 724.220.6850 September 10, 2019 www.elasport.com
September 10, 2019
Mr. Donald Irwin, Business Administrator Neshaminy School District 2250 Langhorne Yardley Road Langhorne, PA 19426
RE: Neshaminy School District Professional Design Services High School Athletic Facility Master Plan PAZ02-266
Dear Mr. Irwin:
On behalf of ELA Sport, we are pleased to submit this Professional Services Agreement (PSA) for Athletic Field Conceptual Design Services. ELA Sport is a division of ELA Group, Inc., which was established as a Pennsylvania Corporation in 1996 and has offices in Lititz, State College and Butler PA. The firm provides design and consulting services primarily in the fields of Landscape Architecture/Land Planning and Engineering. ELA Sport was formed in 2007 as a Division of ELA Group, Inc. to provide targeted and experienced athletic field and facility design, planning, and consulting to clients in both the public and private sectors.
We are active and participating members of the American Sports Builders Association (ASBA), the Sportsturf Managers Association (STMA), and the Synthetic Turf Council (STC), ELA Sport continues to promote and adhere to only the highest standards of athletic facility planning, design, and construction services for natural grass and synthetic turf athletic fields, tennis and sport courts, stadium facilities, and athletic facility complexes.
To illustrate our experience in the past nine months alone below is a partial list of athletic facility projects ELA Sport worked on as primary designer/consultant:
• Sun Valley High School – Athletic Facility Improvements Master Plan/New Synthetic Turf Field and Field Renovations • The Pennsylvania State University Schuylkill Campus – Feasibility Study for New Baseball and Softball Fields
E L A S p o r t 743 South Broad Street Page 1 Lititz, PA 17543
Neshaminy School District Professional Design Services High School Athletic Facilities Master Plan PAZ02-266 September 10, 2019
• Pennsylvania College of Technology – Soccer Field Renovations • Danville Area High School – New Tennis Court • Bloomsburg Area School District – Three (3) New Synthetic Turf Facilities • West Shore School District – Softball Field Renovations • Littlestown Area School District – New Stadium • Radnor School District – Stadium and Field Master Plan • Perkiomen Valley School District – Athletic Facility Master Plan • Carlisle Area School District – Athletic Facility Master Plan • Derry Township School District – Synthetic Turf Replacement • Souderton Area School District – Synthetic Turf Replacement
ELA Sport involves the Client as much as possible during the design process for we believe in a team approach to design, not dictating to others what the design must or should be. The information requested in the RFP can be found in the accompanying pages of the Professional Services Agreement.
If you have any questions or need further information, please do not hesitate to contact me at 717-626- 7271 or via e-mail at [email protected]. Thank you for this opportunity.
Sincerely, ELA SPORT
Hugh D. Cadzow, RLA Principal & ELA Sport Senior Project Manager
Enclosures
Cc: File
E L A S p o r t 743 South Broad Street Page 2 Lititz, PA 17543
Professional Design Services Athletic Facilities Master Plan Table of Contents Neshaminy School District
Proposal
1
Firm Overview
2
Current and Recent Master Plan Projects
3
Organizational Chart and Resumes
4
Project Samples
5
Table of Contents Professional Design Services Neshaminy School District Athletic Facilities Master Plan Neshaminy School District
Proposal
1
Section 1
AGREEMENT FOR DESIGN AND CONSULTING SERVICES
This Agreement is made as of the date of Client Authorization by and between ELA SPORT, a Division of the ELA GROUP, INC. (ELA), 743 South Broad Street, Lititz, Pennsylvania 17543 and:
CLIENT
Neshaminy School District 2250 Langhorne Yardley Road Langhorne, PA 19426
Attn: Mr. Donald Irwin Business Administrator
OWNER AND PROJECT
ELA SPORT shall perform services in accordance with the Terms and Conditions of this Agreement and shall be responsible for the means, methods, and procedures used in performing services under this Agreement for the Project.
Owner: Neshaminy School District Project: Neshaminy School District 2250 Langhorne Yardley Road Professional Design Services Langhorne, PA 19047 High School Athletic Facility Master Plan
FEE
All professional services will be completed for a lump sum total fee. All expenses, as included in the attached Rate Schedule for Consulting Services, will be invoiced and shall be compensated in addition to the lump sum fee stipulated below. ELA SPORT proposes to complete the Scope of Basic Services as described herein for the following lump sum fee:
BASIC SERVICES:
Lump Sum Fee: Seven Thousand Five Hundred Dollars ($7,500.00) Estimated Reimbursable Cost: Six Hundred Fifty ($650.00)
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Neshaminy School District Professional Design Services High School Athletic Facilities Master Plan PAZ02-266 September 10, 2019
SCOPE OF BASIC SERVICES
Based upon our meeting on August 29, 2019, with District Staff along with our prior experience with athletic facility design for projects similar scope and nature, the following is offered as the Scope of Basic Services:
A. Project Base Mapping: Project base mapping for the Study will be developed utilizing LiDAR mapping supplemented with any existing campus mapping that the School District may have. This mapping will suffice for master planning documents only and should not be used for land development or construction plans. Any existing land development and construction documents available from the School District will be used to supplement mapping and identify possible underground utility locations.
B. Project Programming and Planning Workshop: Prior to initiating the project Schematic Design and Master Plan Phase, it is critical that the goals and program for the facilities be discussed. We suggest that a Steering Committee consisting of stakeholders from the Staff and other interested parties be formed to develop a consensus for the goals and programming. This group will help to determine the required physical improvements to support the project program as well as define the “vision” for the project including both long and short term development objectives.
Based upon our experience with similar projects and facilitating discussion through a group “workshop” planning environment, we recommend the following as the Scope of Services for the Project Programming and Planning Workshop Phase.
1. Prior to the Planning Workshop, ELA will provide the following to a project Steering Committee to assist in facilitating discussion at the meeting:
a. Provide written agenda to outline and identify primary discussion points for the meeting;
b. Prepare outline questionnaire to prepare stakeholders for the meeting discussion regarding nature, scope, and goals for the athletic facilities;
c. Provide questionnaires to the School District to develop an understanding of the number of teams, student athletic participation, staff concerns, field usage and documentation on current maintenance practices. The information from these questionnaires is very important to ascertain conditions and trends to be addressed in planning.
2. For a project of this scope and based on the desired project schedule we see having one (1) initial planning workshop to facilitate discussion regarding the project goals, program, vision, phasing, and other necessary elements to define the scope of the project/physical improvements. Following the meetings, prepare and distribute a written record of the meeting discussion. Also prepare and issue a summary of the results of the questionnaires and initial findings, and establish the expectations for the Master Plan (Task C below).
C. Schematic Design and Master Planning: Master Planning includes production of documentation in graphic and written format that will define the project scope, budget, and potential implementation schedule. These crucial items will enable the project decision makers to confidently evaluate the
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Neshaminy School District Professional Design Services High School Athletic Facilities Master Plan PAZ02-266 September 10, 2019 viability of the project (or future projects and phasing) and make better informed decisions regarding the allocation of financial resources to continue through the project planning phases and ultimately proceed with construction.
Based upon our experience with projects similar in scope and nature, we recommend the following as the Scope of Services for the Schematic Design and Master Planning:
1. Review Township and other applicable regulatory requirements affecting project development.
2. Based upon the project programming and Planning Workshop completed as Task B, develop Schematic Design Drawing(s) for improvement of the Outdoor Athletic Facilities. It is anticipated that multiple options may be required to fully explore all potentials as may be identified in Task B. Schematic design will include “core” project improvements (such as a field), athletic facility supporting improvements (such as lighting, grandstands, field house/concessions, fencing, etc.), and site improvements (such as parking areas, pedestrian access/walkways, ADA access, landscaping, entry courts/areas, donor opportunity areas, etc.).
The Schematic Design Drawings will be “conceptual” by nature and may consist of trace overlays (“design studies”) or similar hand drawn documents.
3. Arrange and attend a second meeting with the Steering Committee to present the Schematic Design Options and provide an opportunity for a critique by the project Steering Committee/stakeholders.
4. Based upon input from the meeting above (Task C.3), prepare the “draft” Master Plan Drawing for the complete (“total vision”) athletic complex development including estimates of budgetary construction cost.
5. Arrange and attend a third Planning Workshop to present the “draft” Master Plan to the Steering Committee/stakeholders.
6. Based upon comments and input from the stakeholders as obtained through the meeting above (Task C.5), prepare the final Master Plan Documents to include:
a. Written report summarizing findings of the study including student participation, community use, maintenance issues, field usage and other pertinent information;
b. Schematic Layout/Improvement Plan, including plan notations, identification of improvements, relevant dimensions, areas, and other necessary information to define the project scope;
c. Rendered (color) Master Plan (“Total Project Vision”);
d. Final Master Plan Opinion of Probable Construction and Project Cost;
7. Submit the Master Plan and Master Plan Documents identified above (Task C.6.a – d) to the Steering Committee for review and comment. Based upon input and critique, revise the Plan and Documents to produce the Final Master Plan Documents which will be submitted to the
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School Board for their consideration. ELA Sport will provide five (5) complete sets of the Master Plan and Documents along with all information saved for digital distribution (download) from our ftp client server site.
EXTRA SERVICES
The following Professional Services are specifically excluded from the Scope of the Agreement. If Extra Services are found to be required during execution of the Basic Services they shall be compensated in addition to the Basic Services Fee and provided in accordance with the Terms and Conditions of this Agreement.
1. Any professional service not specifically listed in this proposal.
2. Planning or services related to zoning or building permit relief of any kind;
3. Environment impact assessments, including soil remediation or similar services;
4. Historical studies, evaluations, or other services related to historic or cultural resources;
5. The 3-D renderings of the Master Plan options. We can provide as an Extra Service if so desired.
COMPENSATION
Professional Services will be provided as outlined in this Agreement in accordance with the ELA Group, Inc. Terms and Conditions for Consulting and Design, a copy of which is attached and included as part of this Professional Services Agreement.
All invoices will be rendered every four (4) weeks using our standard hourly rates for the professional staff that performed the work, expenses, reimbursable expenses, and subconsulting fees incurred during the prior billing period. A copy of our current applicable rate schedule is enclosed. The rate schedule may be altered at the end of each calendar year to reflect our cost of doing business in the coming year.
If it appears during the completion of the services that the total cost may exceed this estimate, we will notify the Owner in writing prior to the cost exceeding the above estimate and indicate the reasons for the increase. No work will be performed beyond the estimate without Owner approval. Any services performed in addition to those mentioned in the Scope of Basic Services will be billed as an Additional Service and will be delineated as such on the applicable invoice.
A copy of the 2019 Rate Schedule for Consulting Services and Expense Schedule for ELA SPORT/ELA GROUP, INC. is attached and is applicable only to services performed outside of the Scope of Basic Services identified herein (Extra Services).
E L A S p o r t 743 South Broad Street Page 4 Lititz, PA 17543
Neshaminy School District Professional Design Services High School Athletic Facilities Master Plan PAZ02-266 September 10, 2019
OWNER PROVIDED ITEMS/SERVICES
The following are items and services that the School District will need to provide for completion of this project:
1. Creation of a Steering Committee to help guide the project;
2. Provide any existing basemapping or other similar documentation for the School Campus;
3. Completion of all questionnaires and charts furnished by ELA;
4. Provide a room for Committee Meetings.
SCHEDULE
ELA Sport proposes to proceed with the Scope of Basic Services within fifteen (15) business days of written authorization and dependent upon the availability of the Steering Committee. Based upon projects of similar scope and nature, it is anticipated that all services described herein will be completed within a 4 to 6 month timespan, subject to scheduling of meetings and receipt of information/input from CLIENT.
AUTHORIZATION
This AGREEMENT consists of all pages including the Terms and Conditions, Rate Schedule for Consulting Services and any attachments as identified above and constitutes the entire AGREEMENT between ELA SPORT and CLIENT. This AGREEMENT supersedes all prior written or oral understandings.
ELA Sport/ELA Group, Inc. Neshaminy School District
BY: BY: Hugh D. Cadzow, RLA
TITLE: Principal & ELA Sport Project Manager TITLE:
DATE: September 10, 2019 DATE:
Attachments Terms and Conditions Hourly Billing Rate Schedule
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ELA GROUP, INC. TERMS AND CONDITIONS FOR CONSULTING, DESIGN AND CONSTRUCTION PHASE
1. GENERAL PROVISIONS
1.1 CONTRACT DOCUMENTS: The Terms and Conditions set forth herein are incorporated by reference in the Proposal for the performance of services described as the "Project" in the Proposal.
1.2 AGREEMENT: The Agreement between ELA Group, Inc. ("ELA") and the CLIENT ("the Agreement") consists solely of these Terms and Conditions and the Proposal to which they are attached. In the event that ELA and the CLIENT have not executed the Agreement, the CLIENT's authorization to ELA to proceed with the performance of the services set forth in the Proposal shall constitute acceptance of these Terms and Conditions.
Specific terms set forth in the Proposal shall take precedence over these Terms and Conditions to the extent they are inconsistent or contradictory.
1.3 STANDARD OF CARE: ELA shall endeavor to perform the services under this Agreement with the care and skill ordinarily used by members of ELA's profession practicing under similar conditions at the same time and in the same locality.
Estimates of cost, approvals, recommendations, opinions and decisions by ELA are made on the basis of ELA's experience, qualifications and professional judgment. ELA makes no other warranty or guarantee, express or implied.
1.4 TIMING OF PROPOSAL: ELA agrees that the Agreement shall remain open and may be accepted by the CLIENT for thirty (30) days from the date of the Agreement. Acceptance of the Agreement after the end of the 30-day period shall be valid only if ELA elects, in writing, to reaffirm the Agreement and waives its right to reevaluate and resubmit the Agreement.
1.5 SUBCONSULTANTS: ELA has the right to employ or retain such independent consultants, associates and subcontractors as it may deem appropriate to assist it in the performance of the services required.
1.6 OTHER WORK: If the CLIENT requests ELA to provide engineering services on other projects before a written agreement is consummated for the other project, the terms and conditions of this Agreement shall apply thereto.
2. CLIENT COOPERATION
2.1 INFORMATION: The CLIENT shall cooperate with ELA at all times to enable ELA to complete the Project. The CLIENT shall provide ELA with all information pertinent to the project reasonably requested by ELA to enable it to complete the Project.
2.2 ACCESS: CLIENT shall provide access to the site of the Project at all reasonable times to enable ELA to complete the Project at no cost to ELA.
2.3 HAZARDOUS SUBSTANCES: The CLIENT represents and warrants to ELA that it has and will comply with all obligations imposed by applicable law upon the generation, storage or disposal of hazardous substances and/or waste and that it will promptly notify ELA of any notices concerning such matters. The CLIENT agrees to hold harmless, indemnify and defend ELA from and against any and all damages and liabilities and expenses arising out of or in any way connected with the presence, discharge, exposure, release, or escape of hazardous substances, or wastes of any kind, to the extent permitted by law.
2.4 SAFETY RESPONSIBILITY: ELA is not responsible for any safety precautions or programs of the CLIENT or any contractors working on the Project except for ELA's own employees.
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3. USE OF ELA'S DOCUMENTS
3.1 USE OF DOCUMENTS: All documents, including drawings and specifications, prepared by ELA pursuant to this Agreement, are instruments of ELA's service for use solely with respect to this Project. They are not intended or represented to be suitable for reuse on extensions of the Project or on any other project. Any reuse without written verification or adaptation by ELA for the specific purpose intended is at the CLIENT's sole risk and will not impose liability upon ELA.
3.2 COPYRIGHT: ELA shall be deemed the author of the documents prepared for this Project and shall retain all common law, statutory and other reserved rights, including the copyright. Notwithstanding the foregoing, upon CLIENT’S payment in full of all invoices rendered by ELA, plans and surveys prepared for this Project shall be the property of CLIENT, but shall be used by CLIENT solely in connection with this Project. If plans are used for completion of or for additions to this Project by others without ELA’s involvement: (1) any seal of ELA’s architects or engineers shall be removed from the plans or a statement placed on such documents that ELA is not involved; and (2) CLIENT shall engage another engineer or architect as applicable to review the plans and take full responsibility for suitability for use. The ownership rights of CLIENT shall not under any circumstances preclude ELA’s use of designs or components of the documents for other purposes or projects.
4. LIMITATION OF LIABILITY/INDEMNIFICATION
4.1 INDEMNIFICATION: The CLIENT shall indemnify and hold harmless ELA, its officers, directors, shareholders, or agents, employees, consultants and subcontractors from and against any and all liabilities, damages, or expenses in connection with (1) any personal injury or property damage arising out of any negligent acts or omissions by the CLIENT, its officers, directors, agents, employees and contractors, or (2) the CLIENT's breach of this agreement. The CLIENT further agrees to indemnify and hold harmless ELA for any and all fees and expenses incurred in enforcing or defending ELA's right under this Agreement or the performance of its duties under this Agreement.
ELA may settle any claim for which it has a right of indemnification against CLIENT without CLIENT's consent. ELA shall not be required to prove its liability or the reasonableness of the settlement to obtain indemnification from the CLIENT.
4.2 LIMITATION OF LIABILITY: ELA shall not be liable to CLIENT unless CLIENT establishes ELA breached the Agreement by failing to render services in accordance with the applicable professional standard of care. CLIENT hereby waives its right to pursue any other cause of action of any nature whatsoever against ELA including, but not limited to, negligence, strict liability, and breach of warranty. Notwithstanding anything to the contrary, under no circumstances shall ELA be liable to CLIENT for consequential, incidental, special, or punitive damages. To the fullest extent permitted by law, ELA's total liability to CLIENT shall not exceed the greater of the total compensation received by ELA under this Agreement, or the amount of any deductible plus the amount ELA's insurers pay in settlement or satisfaction of CLIENT'S claims under ELA's professional insurance policy, subject to all limits and conditions of such insurance. ELA shall not be obligated to challenge an insurer's determination as to whether or not to provide coverage to ELA in any given situation or as to the amount of coverage it will provide to ELA in any given situation.
4.3 INSURANCE: ELA presently carries professional liability insurance coverage with an annual aggregate limit of liability of $4,000,000. Certificates of insurance or copies of policies will be provided upon request. Additional coverage may be obtained at the CLIENT's expense. Failure to exercise this option waives any claims of liability beyond such limits.
4.4 CLIENT/MANUFACTURER SUPPLIED DESIGNS: In the event that the Project requires the furnishing and supplying of design services for such products as pre-manufactured buildings, tanks, special structures and systems, etc, the CLIENT shall not hold ELA responsible for any design which is furnished by others.
5. PAYMENT/INVOICES
5.1 PAYMENTS: ELA will submit invoices to the CLIENT every four weeks as the work proceeds. Payment is due and payable in full on receipt of an invoice by the CLIENT without retainage and is not contingent upon receipt of funds from third parties.
The CLIENT recognizes that prompt payment of invoices is an essential aspect of overall consideration for this Agreement. The CLIENT agrees to pay all charges not in dispute within 30 days of the invoice date. If payment in full is not made within 30 days of the invoice date, ELA reserves the right to pursue all remedies, including withdrawing certifications, withholding the submission (to CLIENT or third-party municipality or agency) and/or recording of plans or other documents, stopping work on seven (7) days' prior written notice, and retaining all documents without recourse. The CLIENT agrees to pay a service charge of 1-1/2% per billing period on any amount outstanding over 30 days.
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In the event CLIENT breaches its obligation to pay amounts invoiced by or otherwise due ELA under the Agreement and ELA obtains a judgment for any such amount, interest shall accrue on the total amount of the judgment at the rate of 1 1/2 % per month notwithstanding the fact that such interest rate may exceed the legal rate of post-judgment interest.
The CLIENT further agrees to reimburse ELA for all expenses ELA incurs in the collection process or to enforce payment under this Agreement, including, but not limited to, court costs, arbitrators' and attorneys' fees and other claim related expenses.
Timely payments of invoices is a condition of this Agreement. Failure to make payments in full within the time limits stated above will be considered substantial noncompliance with the terms of this Agreement and cause for termination of the Agreement if ELA so chooses.
5.2 DISPUTED CHARGES: Any charges the CLIENT disputes must be brought to ELA's attention within 10 days of receipt of the invoice. The CLIENT and ELA shall work together in good faith to resolve any disputed charges. If the CLIENT and ELA are unable to resolve their differences within 30 days, ELA shall have the right to suspend or terminate service. ELA has the right to suspend service if undisputed charges are not paid within 45 days of the invoice date.
5.3 INVOICES: All invoicing will be substantiated by ELA cost record sheets and work order system, all of which shall be made available to CLIENT upon request and during regular working hours for inspection and audit. Time spent in additional detailing of invoices is considered extra effort on the Project and will be invoiced as additional work. Any increase in ELA's cost resulting from state or federal legislation shall be reimbursed by the CLIENT.
If CLIENT asks ELA to issue invoices or bills to any entity or individual other than CLIENT, such invoicing or billing shall not in any way relieve CLIENT of its liability under the Agreement to pay such invoices or bills or any other obligation and such invoicing or billing shall not in any way interfere with or prejudice ELA's right to pursue CLIENT for the breach of any such obligation.
5.4 CREDIT: The CLIENT shall provide credit references and shall authorize ELA to conduct credit checks at ELA's request. ELA shall not be bound by this Agreement unless and until ELA approves in writing the CLIENT's credit history. The CLIENT's inability to provide credit references and/or a credit history acceptable to ELA constitutes a substantial failure to perform under this Agreement.
6. TERMINATION
6.1 TERMINATION: This Agreement may be terminated by either party upon seven (7) days' written notice should the other party substantially fail to perform in accordance with the terms of this Agreement through no part of the party initiating the termination. The CLIENT agrees to be liable and pay ELA for all labor done, work performed, materials furnished, and all expenses incurred for all work and additional work up to and including the day work is terminated.
6.2 DEFAULT: In addition to its other remedies, ELA reserves the right to withhold submission (to the CLIENT or any third- party municipality or agency) of any plans or other documents and withhold performance of any other term of this Agreement upon default by the CLIENT of any of the CLIENT's obligations under this Agreement.
7. MISCELLANEOUS PROVISIONS
7.1 ARBITRATION: Any and all disputes of any nature whatsoever between ELA and CLIENT shall be submitted to binding arbitration at ELA's sole election in accordance with this paragraph. To initiate arbitration under this paragraph, ELA shall send written notice to CLIENT specifying the dispute that will be submitted to arbitration. Any arbitration under this paragraph shall be conducted by a single arbitrator selected using the arbitrator selection process offered by the American Arbitration Association. The arbitrator so selected shall be licensed to practice law in Pennsylvania and shall have substantial experience arbitrating commercial disputes. Any arbitrator selected to resolve a dispute between ELA and CLIENT shall have authority to: (a) decide the dispute in accordance with rules promulgated by the American Arbitration Association that the arbitrator determines are most appropriate based on the facts and circumstances; and (b) allocate the costs of arbitration among the parties as he or she deems appropriate. Each dispute submitted to arbitration under the Agreement shall be subject to the respective statute or statutes of limitations that would otherwise have applied had the dispute been brought in a court of law, all limitations of liability set forth in the Agreement, and Pennsylvania law. A judgment of any court having jurisdiction may be entered upon any arbitration award.
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7.2 VENUE: If a dispute between ELA and CLIENT is submitted to arbitration, the arbitration shall be conducted at a location in Lancaster, Pennsylvania selected by the arbitrator. If, however, a dispute between ELA and CLIENT is submitted to the judicial process including, but in no way limited to, a dispute over an arbitrator's jurisdiction, such dispute shall be submitted to the Lancaster County Court of Common Pleas in Lancaster, Pennsylvania.
7.3 CONTROLLING LAW: The Agreement is governed by the laws of the Commonwealth of Pennsylvania.
7.4 ASSIGNS: To the extent permitted by law, this Agreement cannot be assigned or transferred by either party without the prior written consent of both parties.
7.5 THIRD PARTY BENEFICIARIES: Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to any third party.
7.6 MODIFICATION: This Agreement may be amended only by written instrument signed by both parties.
7.7 ENTIRE AGREEMENT: These Terms and Conditions, any drawings, plans, plats, and/or exhibits attached hereto, and the Proposal to which these items are attached, set forth the entire understanding and agreement between the parties with respect to the Project and shall be binding upon and inure (except as otherwise provided herein) to the benefit of the parties and their respective successors and assigns. This Agreement supersedes all prior documents, agreements, and understandings between the parties with respect to the Project.
8. CONSTRUCTION PHASE SERVICES
8.1 GENERAL: If the proposal to which these Terms and Conditions are attached specifically includes Construction Phase services, the following provisions shall apply to those services, in addition to the provisions set forth in Articles 1-7 above.
8.2 VISITS TO THE SITE: In connection with observation of the work of Contractor(s) while it is progress, ELA shall visit the site at intervals ELA deems appropriate for the various stages of the Project in order to observe the progress and quality of the Contractor(s)' work. Such visits and observations by ELA are not intended to be exhaustive or to extend to every aspect of the work in progress; instead, the visits and observations are intended to enable ELA to determine if, in ELA's professional judgment, the work is proceeding in accordance with the Agreement. ELA will keep the CLIENT informed of how work is progressing.
8.3 RESIDENT PROJECT REPRESENTATIVE: If recommended by ELA and approved by the CLIENT, ELA shall provide the services of a Resident Project Representative to provide day-to-day observation of the work. The Resident Project Representative (and any assistants) shall be ELA's agent or employee and under ELA's supervision. The specific duties and responsibilities of the Resident Project Representative shall be set forth in detail in Exhibit A, "Duties and Responsibilities of Resident Project Representative."
8.4 PURPOSE: The purpose of ELA's visits to the site and/or representation by a Resident Project Representative will be to enable ELA to better carry out the duties and responsibilities assigned to and undertaken by ELA during the Construction Phase, and, in addition, to provide the CLIENT with a greater degree of confidence that the Contractor(s)'s work will be performed in accordance with the Agreement. However, ELA shall not, during such visits or observation, supervise, direct or have control over Contractor(s)' work, nor shall ELA have the authority over or responsibility for the means, methods, techniques, or procedures of construction selected by Contractor(s), for safety precautions or programs used by Contractor(s), or for Contractor(s)' failure to comply with the laws, rules, regulations, codes or orders applicable to Contractor(s)' work. ELA therefore cannot and does not guarantee the quality or performance of the Contractor(s)' work or assume responsibility for any acts or omissions of the Contractor(s) in the performance of the work.
8.5 DEFECTIVE WORK: During its visits to the site and based on its observation of the work, ELA may disapprove or reject Contractor(s)' work while it is in progress if ELA believes the work will not produce a finished product consistent with the Agreement or that it will damage the integrity of the design concept of the Project.
8.6 INTERPRETATION OF DOCUMENTS: ELA shall issue necessary interpretations and clarifications of Project documents. ELA shall prepare work change directives and change orders as required.
8.7 SHOP DRAWINGS: ELA shall review and take appropriate action with respect to shop drawings, samples, and other data which Contractor(s) are required to submit, but only for conformance with the design concept of the Project and compliance with the Agreement.
8.8 SUBSTITUTES: ELA shall evaluate and determine the acceptability of substitute materials or equipment of Contractor(s).
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8.9 INSPECTIONS AND TESTS: ELA shall be authorized to require special inspection or testing of the work, to enable ELA to determine generally that the work complies with the requirements of, and the results certified demonstrate compliance with, the Agreement.
8.10 APPLICATION FOR PAYMENT TO CONTRACTOR(S): Upon review of Contractor(s)' applications for payment, ELA shall determine the amount owing to Contractor(s) based on ELA's on-site observation of the Project (and on information provided by the Resident Project Representative, where applicable). ELA shall then recommend in writing payment of that amount to Contractor(s). This recommendation shall constitute representation to the CLIENT that based on its observation of the Project, the work has progressed to the point indicated, and that to the best of ELA's knowledge, information and belief at that time, the quality of the work is consistent with the Agreement. By recommending payment, ELA does not represent that it has made exhaustive, detailed or continuous reviews of the Project. Such recommendation does not impose on ELA responsibility to ascertain how or in what manner any Contractor has used the moneys paid or to determine that title to any work, materials, or equipment has passed to the CLIENT free and clear of any lien, claims, security interests or encumbrances. Such recommendation also does not mean that there may not be other matters at issue between the CLIENT and Contractor(s) that might affect the amount to be paid.
8.11 CONTRACTOR(S)' DOCUMENTS: ELA shall receive and review all documents to be assembled by Contractor(s) under the Agreement. Such review will only be to determine that their content complies with the requirements of the Agreement. ELA shall transmit these documents to the CLIENT with written comments, where appropriate.
8.12 FINAL PAYMENT: ELA shall conduct an inspection to determine if the work is substantially complete. ELA shall also conduct a final inspection to determine if the completed work is acceptable. If upon final inspection the work is acceptable, ELA may recommend final payment to Contractor(s) and may give written notice to the CLIENT that the work is acceptable (subject to any conditions expressed therein).
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ELA Group, Inc. Lititz, State College & Butler, Pennsylvania www.elagroup.com
HOURLY BILLING RATE SCHEDULE FOR 2019 CONSULTING SERVICES
HOURLY STAFF TYPE BILLING RATE ELA GROUP, INC. – ENGINEERS AND LANDSCAPE ARCHITECTS President and President Emeritus $ 155.00 - $ 175.00 Division Director/Principal $ 145.00 - $ 170.00 Senior Project Manager/Engineer $ 105.00 - $ 165.00 Project Manager $ 95.00 - $ 125.00 Project Engineer $ 60.00 - $ 120.00 Landscape Architect Designer $ 60.00 - $ 70.00 CAD Manager $ 95.00 - $ 105.00 Senior CAD Designer $ 85.00 - $ 95.00 CAD Designer $ 70.00 - $ 80.00 GIS $ 120.00 Administration $ 50.00 - $ 80.00 ELA SPORT – ATHLETIC FACILITY PLANNING Principal-In-Charge: ELA Sport $ 155.00 Senior Project Manager $ 105.00 - $ 140.00 Senior Designer $ 100.00 - $ 110.00 Design Technician $ 65.00 - $ 75.00 ELA TECHNOLOGIES – ELECTRONIC DATA MANAGEMENT Tech Support $ 90.00 - $ 110.00 Scanning (Document Imaging) $ 50.00
REIMBURSABLE EXPENSES
Reimbursable expenses are at cost including, but not limited to the following:
1. Mileage 9. Testing Services 2. Travel Expenses, including Meals 10. Outside Consultants 3. Blueprints 11. Equipment Rental 4. Mylar Copies 12. Traffic Counter Rental 5. Xerox Copies 13. Application Fees 6. Postage 14. Recording/Notary Fees 7. Film Processing/Photographs 15. Permit or Other Fees 8. Laboratory Work 16. Other Project Related Expenses
ELA Group, Inc./ELA Sport adjusts the fee schedule annually to reflect the cost of doing business for the coming year. This fee schedule is effective December 22, 2018 through December 20, 2019. For projects in progress that extend past the dates of the fee schedule attached to executed contracts, rates will be adjusted on the invoices and may adjust the amount of the project contracted fee.
Corporate Office Central PA Office Western PA Office 743 South Broad Street 2013 Sandy Drive, Suite 103 408 North Main Street, Suite 200 Lititz, PA 17543 State College, PA 16803 Butler, PA 16001 (717) 626-7271 (814) 861-6328 (724) 256-9646 Professional Design Services Neshaminy School District Athletic Facilities Master Plan Neshaminy School District
Firm Overview
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Section 2
ELA SPORT PROFILE & SERVICES
Athletic Facility Master Planning ELA Sport assists our clients by analyzing the conditions of existing facilities or undeveloped property to develop facility programming, schematic design concepts, cost estimates, facility master planning and schedules to help you make an informed decision on your facility.
Synthetic Turf Fields The ELA Sport staff has provided consulting services for more than three million square feet of synthetic turf fields including football, soccer, lacrosse, field hockey, baseball and softball. These projects include conversion from natural grass to synthetic turf to a complete stadium facility and multi-use sport complexes. ELA Sport was formed in 2007 as a Division of ELA Group, Inc. to provide Natural Turf Fields targeted athletic field and facility design, Our professionals recognize that grass fields are more complex than a “simple planning and consulting to clients in both lawn” and require careful design and maintenance. Working with Turfgrass consultants we have developed a sound design process that will provide you the private and public sectors. ELA with a quality and sustainable natural grass facility. Sport staff is comprised of professionals that are knowledgeable in facility design Running Tracks and Field Events from both a designer and user Our experience includes inspection, evaluation, design and planning for perspective. We are active members in resurfacing, reconstruction and complete new facilities. ELA Sport also can both the American Sports Builders provide track certification through our surveying subsidiary Land Grant Association (ASBA) and the Synthetic Surveyors, LLC. including IAAF certification. Turf Council (STC) keeping up to date on current standards in the industry. Tennis Courts Our tennis court projects include one court residential to multiple batteries for ELA Sport is supported through ELA larger clients. We work closely with ASBA professionals to develop specifications and designs current with new technologies and techniques that Group, Inc. with land planning, will result in a user-friendly and durable facility. landscape architecture, civil engineering, surveying and other related services if Multi-Sport Facilities projects need for projects with more Such facilities include basketball, volleyball and racquetball courts as well as complex planning and engineering outdoor in-line skating rinks and a variety of recreation games. needs including municipal project approvals and state agency permitting. ELA Sport provides the following services for each of the project types outlined above:
Schematic Design Studies
Field Condition and Field Use Studies
Cost Estimating and Budget Plan Construction Document Preparation Bid Phase Services Construction Administration Services
Offices in Pennsylvania Lititz 717.626.7271 State College 814.861.6328 Butler 724.220.6850 www.elagroup.com
Corporate Officers: CORPORATE OVERVIEW Charles R. Haley, Jr., PE ELA Group, Inc. Registered Professional Engineer PA, DE, MD, NJ Established in 1996 as a Pennsylvania S Corporation, ELA Group, Inc. University of Texas is registered in four states (PA, DE, MD and NJ) and provides President B.S. Civil Engineering consulting services in the fields of Engineering and Landscape Architecture. Our growth, from three employees in one office to over 40 Cheryl L. Love, RLA employees in three principal offices, has been made possible by adhering to a simple vision… Registered Landscape Architect PA ...to be recognized as an organization of integrity and respect, Pennsylvania State University ...one that contributes to the success and well-being of Secretary B.S. Landscape Architecture our clients and employees.
Shawn H. Loose To meet the expanding challenges of our clients’ projects, our staff has continued to grow and evolve in its capabilities. Today, ELA is home to Thaddeus Stevens State School, PA the talents of Civil Engineers, Landscape Architects, Transportation Associate-Architectural Drafting Engineers, Water Resources Engineers, Geographic Information System Specialists, Retaining Walls Project Designer, CAD Designers Treasurer and Administrative Support Staff. We focus these talents to providing services that relate to virtually every type of project imaginable. Mission: While our staff has grown in number and capability, we remain ELA Group, Inc. is focused to meet and committed to providing personalized service to each and every client exceed the varied needs of our public and and each and every project. Still-and-all, we have realized the need to private sector clients by providing prompt, expand our scope of services by establishing three affiliated business ventures: highly creative, technically competent, and fiscally sound design solutions. ELA Sport: 6 A division specializing in Athletic Facilities Design and Consulting; Corporate Office Charles R. Haley, Jr., P.E., President ELA Technologies: 743 S. Broad Street A division specializing in Document and Business Process Lititz, PA 17543 Management; 717.626.7271 [email protected] Land Grant Surveyors, LLC: Central Pennsylvania Office A subsidiary providing a full-range of Surveying Services. Matthew R. Harlow, RLA Principal/Division Director 2013 Sandy Drive, Suite 103 Affiliated Business Contacts State College, PA 16803 814.861.6328 ELA Sport: Ernest J. Graham, CCR, CDT [email protected] Principal/Division Director; [email protected]
Western Pennsylvania Office Ernest J. Graham, CCR, CDT ELA Technologies: Patrick R. Moulds Principal/Division Director Director: GIS & Chief Information Officer; [email protected] 408 North Main Street, Suite 200 Butler, PA 16001 Land Grant Surveyors, LLC: Steven C. Black, PLS 724.220.6850 Principal: Surveying; [email protected] [email protected] Professional Registrations & Certifications
ELA Group’s Professional Staff includes Registered/Certified Offices in Pennsylvania Professional Engineers, Engineers-in-Training and Registered Lititz 717.626.7271 Landscape Architects. Please note that each registered professional State College 814.861.6328 holds a license to practice in Pennsylvania; several are registered in Butler 724.220.6850 additional states (DE, FL, MD, NC, NJ, NY, OH, VA, and WV). www.elagroup.com
ENGINEERING SERVICES
Civil Engineering As part of the planning process, our team of experienced engineers and specialists will analyze your infrastructure needs and develop a course of action that will meet those needs while addressing environmental and regulatory considerations. As options are identified, we provide detailed scope, cost and scheduling information so you can effectively plan improvements and evaluate your capital expenditures.
Municipal Engineering Our Engineers serve many municipalities, providing general municipal engineering services and, on occasion, services relating to specific municipality- sponsored improvement projects. As required on a case-by-case basis, our Land Planners/Landscape Architects have often assisted the Municipal Engineers in order to address specific requirements as they relate to ordinance ELA Group, Inc. provides Engineering updates, community planning efforts, streetscaping, and parks/recreation and Geographic Information Systems projects. (GIS) Services in support of our Land Planners/Landscape Architects or Traffic/Transportation Engineering directly to the public sector (to We offer a broad spectrum of transportation planning, traffic engineering and municipalities) and to the private sector project development services. Throughout all phases of the project - from (to various individual clients and to other scoping to design of construction - we work closely with the client and project stakeholders to successfully integrate the project into the area’s broader consultants). In addressing the needs of transportation network and land-use plans. our clients, we provide the following range of services, tailored to meet the Water Resources Engineering specific requirements of each project. We have helped the public and private sectors clean, conserve and protect their water supplies for more than fifteen years. Using the most recent technological advancements, we plan and design systems and processes to meet regulatory requirements, collect and treat water and wastewater, and meet capacity demands.
Special Engineering Our Engineers provide a variety of services that we consider “special,” because they represent a unique type of client, project, or market area. These services include parking garages and surface lots for municipalities and/or parking authorities, retaining walls for materials manufacturers and builders/developers, and bridges/culverts and miscellaneous structures for municipalities and builders/developers.
Geographic Information Systems A Geographical Information System (GIS) combines mapping and database technology to create a centralized spatial information hub that can be shared interdepartmentally, from city or county administration staff to the public works department, the tax assessor’s office and beyond. As GPS data collection has become more sophisticated and accurate, so too has GIS information; never before has accurate geographic data been more important to cities, townships, counties and other entities.
Offices in Pennsylvania Lititz 717.626.7271 State College 814.861.6328 Butler 724.220.6850 www.elagroup.com
LAND PLANNING & LANDSCAPE ARCHITECTURE SERVICES
Due Diligence & Site Analysis We can assist our clients as early in the design process as making informed decisions about the purchase of tracts of land for development purposes. In doing so, we can identify the opportunities and constraints inherent to a project site relating to its naturally-occurring, manmade, and “legislative” conditions.
Master Planning & Feasibility Studies During the initial phases of design, we work closely with our clients and their project team to develop goals and objectives, interactively explore options and concepts (in a process known as a “charette”), and evolve the project’s overall design. We can also begin to identify the issues and costs associated with the project’s implementation.
ELA Group, Inc. provides Land Planning/ Project Basemapping Landscape Architecture Services to both For each stage of a project’s planning, we can provide appropriate the private and public sectors for basemapping. Early on, this may include Geographic Information System (GIS) mapping or imagery available through on-line sources. Ultimately, we can projects including Commercial and provide boundary and topographic surveying/basemapping necessary for Industrial Development; Community approvals and construction. Development; Educational Facilities; Institutions of Health Care, Worship, and Zoning Approvals Retirement Living; Parks and After carefully analyzing the municipal zoning ordinance, site conditions, and Recreation; and, Residential and Mixed- the project’s design, we can initiate the zoning approval process, often Use Neighborhoods. In addressing our completed in consultation with our clients’ legal counsel. Typically, these services include variance, special exception, and conditional use requests. clients’ needs, we provide the following range of services, tailored to meet the Subdivision & Land Development Plan Approvals specific requirements of each project. The prerequisite for virtually all land development activities is the approval of subdivision and/or land development plans as promulgated by law. As such, we are adept at preparing the necessary plans, narratives, and applications and navigating the processes needed to obtain sketch, preliminary, and/or final plan approval.
Associated Studies & Approvals / Permits Along with obtaining subdivision and land development approval, associated studies must be completed and approvals/permits gained. These typically include driveway, access drive, and roadway improvement permits; water/ wastewater approvals; and stormwater management, erosion/sediment control, encroachment, and NPDES permits.
Construction / Bidding Documents & Construction-Phase Services We can prepare construction drawings, technical specifications, and bidding documents for those projects that will be competitively bid. During the bidding process, we can conduct pre-bid meetings, answer bidders’ inquiries, and issue addenda. During construction, we can provide a complete range of construction administration services.
Offices in Pennsylvania Lititz 717.626.7271 State College 814.861.6328 Butler 724.220.6850 www.elagroup.com
Professional Design Services Neshaminy School District Athletic Facilities Master Plan Neshaminy School District
Current and Recent Master Plan Projects
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Section 3 FEASIBILITY STUDY & MASTER PLAN PROJECT EXPERIENCE
Recent and Notable Projects: Client; Project(s)
Colleges and Universities
Harcum College Softball and Multipurpose Field Synthetic Turf Complex Schematic Design Study
Lycoming College Stadium Synthetic Turf Field Schematic Design Study
Existing Field Evaluations, Schematic Mercyhurst University Design Studies, and Master Plans provide Tullio Field and Sports Complex Renovation Study and Facility a tangible written and graphic statement of Expansion Master Plan where your athletic facilities are now, what your vision is for the future, and what is Penn College of Technology, Williamsport required to get there. The most successful Feasibility Study for Soccer Field Renovations studies represent this future vision through Penn State University, Abington the consensus among the varied Feasibility Study and Master Plan for New Natural Grass Fields stakeholders gained by addressing the concerns of different interest groups. Penn State University, Brandywine Master plans and Schematic Design Feasibility Study and Master Plan for New Synthetic Turf and Natural Studies must be flexible, consider various Grass Fields alternatives, and involve the stakeholders from the start to give the potential project a Penn State University, Harrisburg legitimate foundation and a realistic Feasibility Study and Master Plan for New Synthetic Turf Field and Track Facilities chance of success. ELA Sport has prepared various Evaluations, Schematic Penn State University, Schuylkill Design Studies, and Master Plans for Athletic Fields Feasibility Study more than 50 projects that have helped build visibility, increased project priority, Penn State University, Wilkes Barre guided decision making, and even Feasibility Study for Soccer Field Renovations assisted in creating financial support. Shippensburg University Whether you are looking at an individual Seth Grove Stadium Synthetic Turf and Running Track Improvements athletic field, running track, tennis court Master Plan complex, or an entire campus, consider Organizations and Municipalities ELA Sport for your study and planning needs. We are here to help you challenge Abington Area Community Park expectations, support your vision, and take Synthetic Turf Field Schematic Design Study that vision from a “dream” to reality. At Cranberry Township ELA Sport, “your project is our passion”. Dick’s Sporting Goods Complex at Graham Park Synthetic Turf Study
Hamilton Area YMCA – Sawmill Branch – NJ Synthetic and Natural Turf Field Schematic Design Study
LFT Realty – Athletic Complex Master Plan and Feasibility Study for Multi-Field Synthetic Turf Athletic Complex
Manheim Township (Municipal) Offices in Pennsylvania Park Master Plan and Synthetic Turf Study Lititz 717.626.7271 State College 814.861.6328 Paul Canal – Winslow NJ Sports Group Butler 724.220.6850 Commercial Athletic Facility/Baseball Complex Preliminary Design www.elagroup.com Study and Design/Build Bid
FEASIBILITY STUDY & MASTER PLAN PROJECT EXPERIENCE
Scholastic Performance Group Winslow Sports Complex – NJ Baseball Complex Schematic Design Study Master Plan and Feasibility Study for Multi-Field Synthetic Turf Athletic Complex Upper Merion Township (Municipal) Heuser Park Synthetic Turf Field Complex Public Schools
Warwick Township (Municipal) Bellefonte Area School District Lion’s Club Park In-Line Skate Park Renovations and Athletic Field Evaluation and Campus Athletic Facility Improvements Study Improvements Master Plan
Private Berwick Area School District Crispin Stadium and District Track Schematic Design Archbishop Wood High School Studies Stadium Field, Running Track, and Campus Athletics Improvements Master Plan Blue Mountain School District Athletic Field Improvements Master Plan and Schematic Bethlehem Catholic High School Design Stadium Athletic Field and Facilities Improvements Master Plan Brick Memorial High School – NJ Charter School of Wilmington – DE Tennis Court Facility and Track Renovation Schematic Stadium Field Synthetic Turf and Track Schematic Design Design Study Study Caesar Rodney School District – DE Delaware County Christian School Caesar Rodney High School Athletic Facility Master Plan Baseball/Multipurpose Field Synthetic Turf Complex Schematic Design Study (Main Campus) Camden High School – NJ Athletic Field and Site Improvements Master Plan Stadium Field Synthetic Turf and Track Renovation (Elementary Campus) Schematic Design Study Athletic Field and Summer Camp Improvements Conestoga Valley School District Implementation Study (Elementary Campus) Athletic Field Evaluation and Facility Master Plan Lancaster Country Club Stadium Field Synthetic Turf and Multipurpose Synthetic Tennis Center Expansion and Club House Area Turf Complex Schematic Design Study Improvements Master Plan Downingtown Area School District St. Andrews School – DE East and West High Schools Athletic Field Evaluation, Multi-sport Athletic Facility Schematic Design Study Synthetic Turf Evaluation, and Athletic Facility Improvements Master Plan Sussex Preparatory Foundation – DE East High School New Synthetic Turf Fields Study Campus and Athletic Facilities Master Plan Eastern York School District The Tatnall School – DE Mt. Pisgah Athletic Field Master Plan and Implementation Owners Representative, Synthetic Turf Field Hockey Field, Study Track and Field Renovations, and Synthetic Turf Soccer Field Ephrata School District Middle School Stadium Field Synthetic Turf Schematic William Penn Charter School Design Study Campus Athletic Field Evaluation and Master Plan Field Hockey Field Synthetic Turf Schematic Design Study
Wilmington Friends School – DE Garnet Valley School District Synthetic Turf Field Middle School Track Schematic Design Study High School Tennis Court Schematic Design Study Athletic Field Evaluation and Feasibility Study Athletic Field Evaluation and Feasibility Study Update Middle School Campus Athletic Facility Master Plan
Great Valley School District Stadium Field, Multipurpose Synthetic Turf Complex, and Athletic Facility Improvements Schematic Design Study
Page 2 FEASIBILITY STUDY & MASTER PLAN PROJECT EXPERIENCE
Hatboro-Horsham Turf Committee Warwick School District Stadium Field Synthetic Turf Schematic Design Study Athletic Field Schematic Design Study and Campus Site Improvements Master Plan Lake-Lehman School District Stadium Field Synthetic Turf Evaluation and Williamsport Area School District Recommendations Report Stadium Field and Off-Site Running Track Feasibility Study New Tennis Center Schematic Design Study and Master Lower Merion School District Plan Lower Merion High School Campus Athletic Facility Study and Master Plan
Manheim Township School District Multipurpose and Softball Field Synthetic Turf Complex Schematic Design Study
Mifflinburg Area School District Middle School Running Track Schematic Design Study
Northern Lehigh School District High School Stadium Field Synthetic Turf and Track Renovation Schematic Design Study
Palmyra Area School District Stadium Renovations and New Multi-Purpose Field Schematic Design Study
Penn Delco School District Sun Valley High School Athletic Facility Improvements Master Plan
Perkiomen Valley School District Synthetic Turf and Related Track Improvements Schematic Design Study
Phillipsburg School District – NJ Stadium Field Synthetic Turf and Running Track Improvements Schematic Design Study
Phoenixville Area School District Washington Stadium Field Synthetic Turf and Running Track Renovations Schematic Design Study
School District of Lancaster Ewell Stadium Track and Field Improvements Schematic Design Study
South Middleton School District Athletic Field Evaluation and Campus Improvements Master Plan
Unionville-Chaddsford School District Athletic Field Study and Campus Improvements Master Plan
Page 3
Master Plan and Feasibility Study References
ELA Sport has provided profession design and consulting services for more than fifty (50) Master Plan Studies since our formation of the ELA Sport Division in 2006 and more than 100 since the inception of our firm, the ELA Group, in 1996. In addition to our master planning and feasibility we have done complete in house planning, permitting, construction documentation, bidding and construction observation for numerous other clients considering upgrades to their athletic facilities. Five (5) sample projects completed within the prior five (5) years having a construction value of more the $500,000 include the following:
Project Reference 1
Name of Project: Perkiomen Valley School District Athletic Facilities Master Plan 2019
Name and Location of School District:
Perkiomen Valley School District Collegeville, PA
Project Description: Perform Feasibility/Master Plan Study of athletic facilities at both the Main and Western Campuses. Documented field conditions, usage and recommended improvements with estimated costs..
School District/Client Reference:
Dr. Barbara Russell, Superintendent (610) 489-8506 [email protected]
Lead Designer:
Hugh D. Cadzow, RLA, ELA Sport
Total Estimate of Construction Costs:
Various Phases Costing a Total of $5,700,000
Page 1
Master Plan and Feasibility Study References
Project Reference 2
Name of Project: Sun Valley High School Athletic Facility Master Plan 2017
Name and Location of School District:
Penn Delco School District Aston, PA
Project Description:
Feasibility study to confirm scope of improvements to the athletic facilities at Sun Valley High School.
School District/Client Reference:
Mr. Brian Datte, Director of Facilities (610) 497-6300 [email protected]
Lead Designer:
Ernest J. Graham, RLA, CCR, CDT, ELA Sport
Total Estimate of Construction Costs:
Various Phases Costing a Total of $4,600,000
Project Reference 3
Name of Project: Lower Merion High School Athletic Facilities Lower Merion School District 2016
Name and Location of School District:
Lower Merion School District Ardmore, PA
Page 2
Master Plan and Feasibility Study References
Project Description:
The District wanted to investigate design options for renovations to their athletic facilities located on Montgomery Avenue to consolidate all High School sports back onto the Campus.
School District/Client Reference:
Mr. Gary Musial, Project Manager (610) 645-1981 [email protected]
Lead Designer:
Hugh D. Cadzow, RLA, ELA Sport
Total Estimate of Construction Costs:
Various Phases Costing a Total of $6,032,600
Project Reference 4
Name of Project: Germantown Friends School
Name and Location of School:
Germantown Friends School Philadelphia, PA
Project Description:
Master Plan / Feasibility Study for renovations to athletic facilities including new synthetic turf fields and associated venue improvements.
School Client Reference:
Charles Moleski, Owners Representative Becker & Frondorf (215) 772-1400 [email protected]
Lead Designer:
Hugh D. Cadzow RLA, ELA Sport
Page 3
Master Plan and Feasibility Study References
Total Estimate of Construction Costs:
Various Phases Costing a Total of $4,960,000
Project Reference 5
Name of Project: Renovations to Stadium and Track Facilities Hempfield High School 2014
Name and Location of School District:
Hempfield School District Landisville, PA
Project Description: Perform a design study to determine stadium and track renovations that can best fit the School District’s budget.
School District/Client Reference:
Mr. Dan Forry, Chief Operating Officer (717) 898-5570 [email protected]
Lead Designer:
Hugh D. Cadzow, RLA, ELA Sport
Total Estimate of Construction Costs:
Various Phases Costing a Total of $1,400,000
Page 4 Professional Design Services Neshaminy School District Athletic Facilities Master Plan Neshaminy School District
Organizational Chart and Resumes
4
Section 4
ORGANIZATIONAL CHART - PROPOSED TEAM
PROJECT ORGANIZATIONAL CHART Key Personnel
Hugh D. Cadzow, RLA Principal and Project Manager
Responsible for preparation of plans and
documents, meeting attendance and daily
correspondence
Charles R. Haley, Jr., PE Brent L. Schrock Principal-In-Charge: Engineering Senior Designer/CADD Operator ELA Sport, Co-Owner
Responsible for quality control and design Responsible for drawing and exhibit preparation/field inspections
Hugh D. Cadzow
Mr. Cadzow has more than 32-years experience in design, project coordination and project management related to the development of large-scale corporate campuses, institutional, public educational facilities, residential and recreational sites. His experience related to public/private educational projects and athletic field design includes more than 10-years of experience. This includes construction document preparation, bidding process and construction administration including use of Autodesk® Constructware.
Charles R. Haley, Jr., PE Mr. Haley has more than 25-years experience in project management/coordination, municipal engineering services, drainage and storm water management facility design and construction drawings. He has more than 12- years of experience related to athletic field planning and design. His responsibilities include preparation of engineering documents for the municipal permitting and construction and/or renovation of athletic fields, athletic complexes, running tracks and athletic surfacing.
Brent L. Schrock
Mr. Schrock has 15-years’ experience in preparing zoning, land development and construction plan sets using AutoCAD software. He also creates graphics for use in the final field design (midfield logos, end zone lettering, etc.). He is responsible for creating and maintaining our CAD library and ensuring our field templates meet all NFHS and NCAA standards. He also does initial site field survey and inspection of finished installations to make sure all field line work is properly installed.
Offices in Pennsylvania Lititz 717.626.7271 State College 814.861.6328 Butler 724.256.9646 www.elagroup.com
Registration: HUGH D. CADZOW, RLA Principal & Project Manager Landscape Architect, PA Responsibilities:
Mr. Cadzow has been at ELA Group, Inc., since October 2002 following tenures with Dennis Duffy Associates (Absecon, NJ), Huth Engineers/PSC (Lancaster), David Miller/Associates (Lancaster) and Kling Lindquist (Philadelphia). His experience includes the design, project coordination, and project management related to the development of large-scale corporate campuses, institutional, Education: public educational facilities, residential and recreational sites. His responsibilities include project management, client relations, consultant Pennsylvania State University, PA coordination, schedule management, project cost budgeting, project quality B.S. Landscape Architecture – 1983 control, project presentations, and direct supervision of project teams and team members.
Professional/Technical Key Project Experience: Affiliations: Athletic Field and Facility Planning and Design American Society of Landscape Architects Experience includes design for the construction of baseball/softball fields, multi- Past State Chapter President purpose fields, stadium fields/facilities, running tracks, and related facilities Past State Chapter Secretary including storm water drainage systems, pedestrian facilities, parking facilities, electrical services and grandstands, construction document preparation, bid and construction phase services, and development of plans and required Previous Experience: submittal information for local land development and state permits and approvals. Landscape Architectural Designer Dennis Duffy Associates • Armory Field/Tennis Courts, Governor Mifflin School District, Cumru Absecon, NJ Township, Berks County, PA – Construction of a new eight (8) tennis court 5/83 – 1/85 battery, natural grass multi-purpose field and associated parking and pathway systems. Landscape Architect Designer • Bayard Rustin High School Stadium, West Chester Area School District, Huth Engineers/PSC Chester County, PA – Construction of a new stadium facility to include Lancaster, PA synthetic turf field, synthetic running track, track/field venues, home and 2/85 – 1/89 visitor grandstands, field house/locker rooms, pedestrian facilities/walkways, ticket booth/stadium entry plaza, parking facilities, and related improvements. Landscape Architect Team Leader • Blue Mountain School District/Eagle Recreation Fields, Orwigsburg Borough, David Miller/ Associates, Inc. Schuylkill County, PA – Construction of a new grass multi-purpose and Lancaster, PA baseball/softball fields. Additional work included construction of a fieldhouse/ 2/89 – 2/00 maintenance facility. • Crispin Field, Berwick Area School District, Berwick, Columbia County, PA – Senior Landscape Architect Construction on a new synthetic turf field and grass practice field renovations. Kling Lindquist Philadelphia, PA • Garnet Valley High School, Garnet Valley School District, Concord Township, 2/00 – 10/02 Delaware County, PA – Construction of new tennis court facility for the District. • Hempfield Soccer Club, East Petersburg, Lancaster County, PA – Feasibility Years of Experience: studies for various sites for a new soccer complex. • Manheim Township High School JV Baseball Field, Manheim Township, Years with this firm: 15 yrs Lancaster County, PA – Design and coordination with Hummer turf on Years with other firms: 19 yrs restoration to natural grass ball field and irrigation system. • Northern Lebanon Track Replacement, Northern Lebanon School District, Fredericksburg, Lebanon County, PA – Construction of a new all weather track and field events and new grass field. • Pennsylvania State University, Abington – Athletic Field Feasibility Study, Montgomery County, PA – Worked with staff to develop a Feasibility Study for new athletic fields • Pennsylvania State University, Brandywine – Athletic Field Feasibility Study, Delaware County, PA – Worked with staff to develop a Feasibility Study for new NCAA soccer, softball and baseball fields Offices in Pennsylvania Lititz 717.626.7271 • Pennsylvania State University, Harrisburg – Athletic Field Feasibility Study, State College 814.861.6328 Dauphin County, PA – Worked with staff to develop a Feasibility Study for Butler 724.220.6850 new NCAA soccer venue and new running track. www.elagroup.com
HUGH D. CADZOW, RLA Key Project Experience: Principal & Project Manager
• Replacement Synthetic Turf and Stadium Renovations, Wyomissing Area School District, Wyomissing Berks County, PA – Construction and planning documents for synthetic turf replacement as well as various renovations to the high school stadium complex. • School District of Jenkintown Tennis and Basketball Courts, Montgomery County PA – Construction of stone dust tennis court renovation and new basketball courts. • Stadium Field Synthetic Turf and Multipurpose Synthetic Turf Complex Schematic Design Study, Conestoga Valley School District, Lancaster County, PA – Developed Master Plan in conjunction with the School District Booster Clubs to improve athletic facilities at the High School Campus. • Stadium Field Synthetic Turf Construction, Conestoga Valley School District, Lancaster County, PA – Developed construction documents for stadium renovations and other Campus improvements. • Unionville High School Athletic Fields, Unionville-Chadds Ford School District, Newtown Square, Chester County, PA – Construction of three natural grass multi-purpose competition fields. • Washington Stadium Field Synthetic Turf and Running Track Renovations, Phoenixville Area School District , Phoenixville, Chester County, PA – Construction of a new synthetic turf field and track renovations. • Weaver Road Park, Manheim Township, Lancaster County, PA – Construction on a new three field synthetic turf complex, grass multi- purpose and baseball fields. Work also included field house, renovation to existing barn, parking, stadium lighting, pathway system as well as road improvements including a traffic signal.
Public Educational Facilities • Design, preparation of construction drawings, specifications, permitting, and coordination of project approvals through local and State permitting processes, and construction administration for new facilities and additions to existing facilities for the following public schools and educational facilities: • Annville Cleona Secondary School Campus, Annville Cleona School District, South Annville Township, Lebanon County, PA – Lead design of a 80 acre campus with new school replacing existing, new track and field at stadium and seven new athletic fields. Also included new parking, retaining wall, utility and stormwater design. • Bayard Rustin High School, West Chester Area School District, Westtown Township, Chester County, PA – Lead design of a new 1,350-student high school on new 120-acre campus, including new stadium and fourteen athletic fields. Also included feasibility and master plan services. • Palmyra Area High School, Palmyra Area School District, North Londonderry Township, Lebanon County, PA – Lead site design of renovation and addition project for the forty two acre high school campus including new parking, drives and pedestrian walk system. • Renovations to Elementary Schools, School District of Lancaster, City of Lancaster, Lancaster County, PA – Site design for renovations to four (4) elementary schools varying in age from 80 to 40 years. Included new parking, drives, playgrounds, landscaping, utilities and storm water facilities. • School District of Lancaster – Various Infrastructure Projects, City of Lancaster, Lancaster County, PA • Unionville High School, Unionville-Chadds Ford School District, Newtown Square, Chester County, PA – Site design of renovations and additions to an 110 acre high school and middle school campus. New facilities included grass athletic fields, new synthetic turf field and track at the stadium, parking, utilities, landscaping and traffic design. Also included feasibility and master plan services. • West Chester East High School/Fugett Middle School Campus, West Chester Area School District, West Goshen Township, Chester County, PA
Page 2 CHARLES R. HALEY, JR., P.E. Registration: President & Project Director Professional Engineer, PA, DE, FL, MD and NJ Responsibilities:
Mr. Haley joined ELA Group, Inc., in January 1997 as a Project Engineer, and is now serving as President of ELA Group, Inc.. Mr. Haley has more than 30-years experience in project management/coordination, municipal engineering services, drainage and storm water management facility design, utility infrastructure design, roadway and transportation design, and construction Education: drawings. His experience related to athletic field planning and design includes more than 15-years of design. His responsibilities include preparation of
engineering documents for the municipal permitting and construction and/or University of Texas renovation of athletic fields, athletic complexes, running tracks and athletic B.S. Civil Engineering – 1983 surfacing.
Key Project Experience:
Professional/Technical Athletic Field and Facility Planning and Design – Experience Affiliations: includes engineering design for the construction of baseball/softball fields, multi- purpose fields, stadium fields/facilities, running tracks, and related facilities
including storm water drainage systems, pedestrian facilities, parking facilities, ♦ American Society of Civil Engineers electrical services and grandstands, construction document preparation, bid ♦ National Society of Professional Engineers and construction phase services, and development of plans and required submittal information for local land development and state permits and approvals.
Training: • Bayard Rustin High School Stadium, West Chester Area School District, Chester County, PA – Construction of a new stadium facility to include ♦ Computational Methods in Storm Water synthetic turf field, synthetic running track, track/field venues, home and Management, 1989 visitor grandstands, field house/locker rooms, pedestrian facilities/walkways, ticket booth/stadium entry plaza, parking facilities, and related improvements. • Coatesville Main Campus, Coatesville Area School District, Chester County, PA – Renovation of one (1) stadium field and from natural grass to synthetic Previous Experience: turf and construction of new “secondary” stadium facility with synthetic turf surfacing. Improvements included bleachers, paving, fencing, storm drainage, Associate Engineer storm water detention facilities, water services, and related improvements. Lockwood, Andrews and Newman, Inc. Project also included “D” area improvements (high jump, long jump, and pole Austin, TX vault) venues. Project completed using a combination of the co-operative 10/84 – 1/89 purchasing program and public bidding. • Don Thomas Stadium, Exeter High School, Exeter Township School District, Project Engineer Berks County, PA – Renovation of existing stadium to include synthetic turf Huth Engineers/PCS Engineers & Consultants, Inc. field, synthetic running track, track/field venues, retaining wall construction, Lancaster, PA new home and visitor grandstands, entry plaza/ticket booth, restrooms and 1/89 – 9/90 concession facilities (integrated in home stands), pedestrian facilities/ walkways, and related improvements. Project Manager • Downingtown East High School, Downingtown Area School District, Chester Herbert, Rowland & Grubic, Inc. County, PA – Renovation of two (2) stadium fields from natural grass to Lancaster, PA synthetic turf, including associated improvements such as paving, fencing, 9/90 – 1/97 storm drainage, storm water detention facilities, water services, and related improvements. Project completed using combination of co-operative purchasing program and public bidding. • East High School/Fugett Middle School Athletic Complex, West Chester Area Years of Experience: School District, Chester County, PA – New 43-acre athletic complex including three (3) baseball fields, softball field, and three (3) multi-purpose overlay Years with this firm: 22.50 yrs fields, field house, dugouts, retaining walls, parking areas, pedestrian Years with other firms: 12 yrs walkways, and related improvements. • Eastern York School District Athletic Field Renovation and New Construction, Hellum and Lower Windsor Townships, York County, PA – Preparation of construction documents and bidding of a comprehensive athletic facility improvements on the High School and Middle School Campuses. The work Offices in Pennsylvania included athletic facility improvements to baseball, softball, soccer, and field Lititz 717.626.7271 hockey fields, fencing improvements, irrigation improvements, track repair State College 814.861.6328 and resurfacing, replacement of the natural grass stadium field with a Butler 724.256.9646 synthetic turf surface, and all accessory field improvements. Township and www.elagroup.com County Conservation District permitting and bid phase services were also provided.
CHARLES R. HALEY, JR., P.E. Key Project Experience: President & Project Director
• Ecker Field Synthetic Turf Field Construction, South Middleton School District, Cumberland County, PA – Replacement of the existing natural grass field with the installation of new synthetic turf field within the stadium, renovation of the existing non-compliant bleachers, installation of new stadium lighting. Included construction document preparation and construction administration services. • Garnet Valley High School, Garnet Valley School District, Concord Township, Delaware County, PA – Renovation of existing natural grass stadium field to synthetic turf surfacing, including storm drainage improvements and repairs to existing synthetic running track. Project completed using co-operative purchasing program. • Governor Mifflin High/Middle Schools, Governor Mifflin School District, Berks County, PA – Renovation of one (1) stadium field and from natural grass to synthetic turf and construction of new “secondary” stadium facility with synthetic turf surfacing. Improvements included bleachers, score boards, field lighting, public address system, paving, fencing, storm drainage, storm water detention facilities, water services, and related improvements. Project also included renovation of the existing synthetic running track and track/field venues. Project completed using co-operative purchasing program. • Grosh Field, Warwick School District, Lancaster County, PA – Replacement of the existing natural grass field with the installation of new synthetic turf field, construction of new visitor’s bleachers, new lighting system and renovation of the existing stadium to include provisions for a future running track. Included construction document preparation, storm water design, permitting and construction administration services. • Great Valley High School and Middle School Stadium and Multipurpose Construction, Great Valley School District, Chester County, PA – Replacement of the existing natural grass football field within the stadium with the installation of synthetic turf field, construction of new synthetic turf multipurpose field complex and repairs and resurfacing of the existing track within the stadium. Included construction document preparation, storm water design, permitting, and construction administration services. • Hatter Stadium Synthetic Turf Field Improvements, Montgomery County, PA – Renovation of existing natural grass stadium field to synthetic turf surfacing, construction of new High Jump area, including storm drainage improvements and repairs to existing synthetic running track. Included construction document preparation and construction administration services. • Haverford School. Class of 1975 Field, Montgomery County, PA – Installation of a replacement synthetic turf field and associated site improvements. • Manheim Township Multipurpose Field Complex, Manheim Township School District, Lancaster County, PA – Construction of new multipurpose synthetic turf athletic field complex (two multipurpose fields and one softball field) on the High School Campus and associated seating areas. Included construction document preparation, storm water design, permitting and construction administration services. • Saint Vincent College, West Moreland County, PA – Installation of a new synthetic turf field and renovations to an existing natural grass field used by the Pittsburgh Steelers for their Summer Camp. Included construction document preparation, retaining wall design, storm water design, permitting and construction observations. • Shippensburg University, Seth Grove Stadium Synthetic Turf, Cumberland County, PA – Installation of a new synthetic turf field at the University’s stadium. Included storm water design, approvals and construction administration services. • Strath Haven High School – King Stadium – Wallingford–Swarthmore School District, Delaware County, PA – Renovation of existing natural grass stadium field to synthetic turf surfacing, including construction of storm water infiltration facilities below the field and connection to existing storm water facilities installed as par to the running track construction. Services included project permitting and construction document preparation. • Synthetic Turf Multi-Purpose Field at Ephrata Middle School, Ephrata Area School District, Lancaster County, PA – Replacement of the existing natural grass field with the installation of new synthetic turf field, construction of retaining walls surrounding the field, installation of new stadium lighting and construction of new areas for location of portable bleachers. Included construction document preparation and construction administration services. • The Haverford School Soccer/Baseball Multi-Purpose Field, Montgomery County, PA – Removal of existing synthetic turf field and replacement with new synthetic turf field system. Improvements included construction of accessible ramps to the field, renovations to provide better subgrade drainage for the synthetic turf surface, construction of new backstop with wall/netting system and renovations to the accessory facilities located within the field complex. Included construction document preparation and construction administration services. • Weaver Road Park, Manheim Township, Lancaster County, PA – Construction on a new three field synthetic turf complex, grass multi- purpose and baseball fields. Work also included field house, renovation to existing barn, parking, stadium lighting, pathway system as well as road improvements including a traffic signal. • West Chester Athletic Sports Association, Delaware County, PA – Replacement of the existing natural grass football and soccer fields with the installation of synthetic turf field and associated parking and seating areas. Included construction document preparation and construction administration services.
Page 2 BRENT L. SCHROCK Principal & Senior CADD Designer
Responsibilities:
Mr. Schrock joined ELA Group, Inc. upon graduation from Thaddeus Stevens State School of Technology in March of 1997. He is proficient with AutoCAD Land Development Desktop software, and in preparing computer renderings/ presentation drawings.
Education: Mr. Schrock is also responsible for researching, setting and maintaining standards for the CADD department. Thaddeus Stevens State School of Technology Associate Architectural Drafting Technology, 1997 Key Project Experience:
Athletic Facilities
Previous Experience: Mr. Schrock has worked extensively with the ELA Sport division. His experience related to athletic field planning and design includes more than 10-years of Drafting Technician experience in preparing AutoCAD drawings used in master plan development, Reese Lower Patrick & Scott, Ltd. existing facilities evaluation and renovation planning, design of new athletic Lancaster, PA fields and athletic complexes, running track planning and renovation, synthetic 9/96 – 3/97 turf athletic surfacing, and construction document preparation. He is also responsible for preparing field graphics and logos for use in synthetic turf fields, and creating rendering/presentation drawings.
Years of Experience: Post-Secondary Educational Facilities
Years with this firm: 20.5 yrs Harcum College - Multipurpose field Years with other firms: .5 yrs St. Vincent College, Pittsburgh Steelers training facility Shippensburg University – Shippensburg, PA – Seth Grove stadium field
Secondary Public Educational Facilities West Chester Area School District, West Goshen and Westtown Townships, Chester County, PA – (1) new high school stadium and two (2) high school stadium renovations. Each project included a polyurethane running track, synthetic turf athletic field, field house, ticket booth, home/visitor bleachers, and track and field venues. Price Fields at East High School, West Chester Area School District, East Goshen Township, Chester County, PA – seven (7) new athletic venues, new field house, and a new parking facility. Downingtown Area School District, Downingtown Borough, Chester County, PA - Renovation of two (2) stadium fields from natural grass to synthetic turf. Governor Mifflin School District, Cumru township, Berks County, PA - Renovation of one (1) stadium field and from natural grass to synthetic turf and construction of new “secondary” stadium facility with synthetic turf surfacing. Garnet Valley School District, Concord Township, Delaware County, PA, Delaware County, PA - Renovation of existing natural grass stadium field to synthetic turf surfacing. Coatesville Main Campus, Coatesville Area School District, Chester County, PA – Renovation of one (1) stadium field and from natural grass to synthetic turf and construction of new “secondary” stadium facility with synthetic turf surfacing. Columbia Borough School District, Columbia Jr./Sr. High School Stadium, Lancaster County, PA – Reconstruction of natural grass stadium field and new synthetic running track. Manheim Township School District, Manheim Township, Lancaster County, Offices in Pennsylvania PA Renovation of natural grass fields to a synthetic turf complex including two Lititz 717.626.7271 multi-use fields and a softball field. State College 814.861.6328 Cornwall-Lebanon School District, Cedar Crest High School, South Lebanon Butler 724.220.6850 Township, Lebanon County, PA - Renovation of one (1) stadium field and www.elagroup.com from natural grass to synthetic turf.
BRENT L. SCHROCK Key Project Experience: Principal & Senior CADD Designer
West Chester Area Sports Association, Chester County, PA - Renovation of two (2) fields from natural grass to synthetic turf. South Middleton School District, Boiling Springs High School, South Middleton Township, Cumberland County, PA - Renovation of one (1) stadium field and from natural grass to synthetic turf. Unionville-Chadds Ford School District, East Marlborough Township, Chester, Chester County, PA - Renovation of one (1) stadium field and from natural grass to synthetic turf and construction of new facility with synthetic turf surfacing. Warwick School District, Lititz Borough & Warwick Township, Lancaster County, PA - Renovation of one (1) stadium field and from natural grass to synthetic turf. Strath Haven Middle School Stadium, Nether Providence Township, Delaware County, PA – Synthetic running track renovation and resurfacing. Berwick Area School District, Berwick Borough, Columbia County, PA - Renovation of one (1) stadium field and from natural grass to synthetic turf. East Stroudsburg Area School District, East Stroudsburg Borough, Monroe County, PA - Renovation of one (1) stadium field and from natural grass to synthetic turf.
Renderings/Presentation Drawings The following is a partial list of projects that Mr. Schrock prepared computerized color drawings for. Some of these have been used by ELA Group, Inc. and clients for their web sites and in their company brochures.
Willow Valley Interchange Complex New Joy Brethren-in-Christ Church Harrisburg Area Community College – Lancaster Campus Mennonite Central Committee – Organizational Headquarters New Joy Brethren-in-Christ Church East High School/Fugett Middle School Athletic Complex East High School/Fugett Middle School Campus Master Plan Bayard Rustin High School Campus Master Plan
Page 2 Professional Design Services Neshaminy School District Athletic Facilities Master Plan Neshaminy School District
Project Samples
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Section 5
DEVELOPMENT of ALTERNATIVES
Field ID Sports Recommended Schematic Budget Costs Improvements 1. $20,000.00 1. Renovate existing infield A MS Softball 2. $12,500.00 2. Add bullpens (2 total) $32,500.00 Total
B MS Soccer / Lacrosse 1. None 1. $0
JV B & G Soccer and JV C 1. Renovate existing infield 1. $50,000.00 Baseball 1. Renovate existing infield 1. $50,000.00 2. Replace existing team 2. $60,000.00 D 9th Grade Baseball benches with shelters (2 3. $25,000.00 total) $135,000.00 Total 3. Add bullpens (2 total) MS Field Hockey / 9th E 1. None 1. $0 Grade Lacrosse 1. $50,000.00 B & G Varsity Soccer / 1. Renovate Existing Infield F 2. $25,000.00 MS Baseball 2. Add bullpens (2 total) $75,000.00 Total 1. Renovate Existing Infield 1. $20,000.00 2. Relocate Outfield Fence to 2. $36,000.00 G Varsity Softball proper dimension (200’) 3. $64,500.00 3. Install Sand Slit drainage $120,000.00 Total system 1. $20,000.00 1. Renovate existing infield H Junior Varsity Softball 2. $12,500.00 2. Add bullpens (2 total) $32,500.00 Total Football Practice / I 1. None 1. $0 Lacrosse Football Practice / Band J Practice / Throwing 1. Reconstruct Field 1. $110,000.00 Sectors 1. Install synthetic turf field 1. $980,000.00 Thomas J Keenan 2. Reconstruct running track, K 2. $425,000.00 Stadium construct new high jump $1,405,000.00 Total and pole vault venue
L Football Practice 1. Reconstruct Field 1. $110,000.00
1. $120,000.00 1. Repair cracks and resurface M Tennis 2. $6,500.00 2. Repair gates and fence $126,500.00 Total 1. Reconstruct infield 1. $50,000.00 2. Install sand slit system 2. $172,700.00 N Varsity Baseball throughout entire field 3. $4,500.00 3. Reconstruct bullpens $227,200.00 Total
E L A S p o r t 743 South Broad Street Page - 1 Lititz, PA 17543
DEVELOPMENT of ALTERNATIVES
Phasing of Recommended Work
Phase 1 – Address Shortage of Multi-Purpose Fields The biggest need on the Campus is for multi-purpose fields. Since additional fields cannot be constructed the dedicated multi-purpose fields should be renovated / upgraded to increase the events that can be hosted.
▪ Renovations to Thomas J Keenan Stadium including track. ▪ Renovate Fields J and L
Order Facility Scope of Work Schematic Costs • Install synthetic turf field $980,000.00 Thomas J Keenan Reconstruct running track, 1. • $425,000.00 Stadium construct new high jump and $1,405,000.00 Total pole vault venue 2. Field J • Reconstruct Field $110,000.00 3. Field L • Reconstruct Field $110,000.00
Phase 2 – Address Remedial Work on Ballfields Both Varsity ballfields have drainage issues as well as other items that must be addressed. Both infields show evidence of requiring remedial work.
▪ Renovations to Field G – Varsity Softball. ▪ Renovations to Field N – Varsity Baseball
Order Facility Scope of Work Schematic Costs • Renovate Existing Infield $20,000.00 • Relocate Outfield Fence to Field G – Varsity $36,000.00 1. proper dimension (200’) Softball $64,500.00 • Install Sand Slit drainage $120,000.00 Total system • Reconstruct infield $50,000.00 Field N – Varsity • Install sand slit system $172,700.00 2. Baseball throughout entire field $4,500.00 • Reconstruct bullpens $227,200.00 Total
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DEVELOPMENT of ALTERNATIVES
Phase 3 – Address Remedial Work on Tennis Courts Courts need remedial work. Making this the third phase of the work will allow a pause in field dedicated work.
Order Facility Scope of Work Schematic Costs $120,000.00 • Repair cracks and resurface 1. Tennis Courts $6,500.00 Repair gates and fence • $126,500.00 Total
Phase 4 – Address Remedial Work on Ballfields All ballfields have evidence for the need of remedial work. In some cases, simple renovation of the infield edges is likely sufficient but for budgeting purposes complete infield reconstruction is proposed.
▪ Renovations to Field H - Junior Varsity Softball. ▪ Renovations to Field D - 9th Grade Baseball ▪ Renovations to Field C - JV B & G Soccer and JV Baseball ▪ Renovations to Field F - B & G Varsity Soccer / MS Baseball ▪ Renovations to Field A - MS Softball
Order Facility Scope of Work Schematic Costs $20,000.00 Field H - Junior • Renovate existing infield 1. $12,500.00 Varsity Softball Add bullpens (2 total) • $32,500.00 Total • Renovate existing infield $50,000.00 • Replace existing team Field D - 9th Grade $60,000.00 2. benches with shelters (2 Baseball $25,000.00 total) $135,000.00 Total • Add bullpens (2 total) Field C - JV B & G 3. Soccer and JV • Renovate existing infield $50,000.00 Baseball Field F - B & G 4. Varsity Soccer / • Renovate existing Infield $50,000.00 MS Baseball $20,000.00 Field A - MS • Renovate existing infield 5. $12,500.00 Softball Add bullpens (2 total) • $32,500.00 Total
Other Remedial Steps to Be Considered
1. ADA Access Paths – Currently only the Varsity facilities (stadium, softball, baseball and tennis) have ADA accessibility. Consideration should be made to construct ADA paths to the other facilities. These paths should be 6 to 8 feet wide to allow district golf carts and gators to use during heavy rain when access to the fields are needed. The schematic cost per linear foot of 6’ wide path is $55.00.
E L A S p o r t 743 South Broad Street Page - 3 Lititz, PA 17543
DEVELOPMENT of ALTERNATIVES
2. Professional Field Maintenance –
Turfgrass Protectant and Fertilizer Program: High School Fields: $ 20,000.00 to $25,000.00 Middle School West Fields: $ 15,000.00 to $20,000.00
Aeration Services: High School Fields: $ 7,000.00 to $10,000.00 Middle School West Fields: $ 5,000.00 to $8,000.00
Overseeding: $ 10,000.00 to $15,000.00 (For ½ of the total area of both schools’ fields) (19 Acres)
E L A S p o r t 743 South Broad Street Page - 4 Lititz, PA 17543
DEVELOPMENT of ALTERNATIVES
Recommended Athletic Facility Improvements – West Campus Based on the inventory of the easting fields on the campus and Field Use Analysis the following are the suggested improvements for each facility.
Existing Facilities
Field ID Sports Improvement Schematic Budget Costs 1. Reconstruct Field 1. $110,000.00 2. Construct New All- A 7th & 8th Football / Track 2. $755,000.00 Weather Track and $865,000 Total Throwing Venues 7th & 8th Field Hockey / G B 1. None 1. $0 Lacrosse Football Practice / 8th C 1. Renovate existing infield 1. $50,000.00 Baseball
D 7th & 8th G Soccer 1. None 1. $0
1. Renovate Existing E 8th Softball 1. $20,000.00 Infield 1. Renovate Existing F Baseball / Soccer 1. $50,000.00 Infield 1. Renovate Existing G 7th Softball 1. $20,000.00 Infield
H Practice Football Field 1. None 1. $0
I Tennis Courts 1. Reconstruct Courts 1. $210,000.00
New Facilities
Field ID Sports Improvement Schematic Budget Costs (3) 195’ x 320’ Multi- 1. Construct Fields J / K / L 1. $2,240,000.00 Purpose Field (including stormwater)
Parking Area 1. New Parking for Fields 1. $330,000.00
E L A S p o r t 743 South Broad Street Page - 5 Lititz, PA 17543
DEVELOPMENT of ALTERNATIVES
Phasing of Recommended Remedial Work
Phase 1 – Address Shortage of Multi-Purpose Fields Like the Eastern Campus, the biggest need is for multi-purpose fields. In lieu of constructing new fields, the only option is to improve the quality if the most used multi-purpose field at the stadium.
▪ Renovations Field A
Order Facility Scope of Work Schematic Costs • Reconstruct Field $110,000.00 Field A - 7th & 8th 1. Construct New All-Weather $755,000.00 Football / Track • Track and Throwing Venues $865,000 Total
Phase 2 – Address Remedial Work on Ballfields All infields show evidence of requiring remedial work.
▪ Renovations to Field C - Football Practice / 8th Baseball ▪ Renovations to Field E - 8th Softball ▪ Renovations to Field F - Baseball / Soccer ▪ Renovations to Field G - 7th Softball
Order Facility Scope of Work Schematic Costs Field C - Football 1. Practice / 8th • Renovate existing infield $50,000.00 Baseball Field E - 8th 2. • Renovate Existing Infield $20,000.00 Softball Field F - Baseball / 3. • Renovate Existing Infield $50,000.00 Soccer Field G - 7th 4. • Renovate Existing Infield $20,000.00 Softball
Phase 3 – Address Remedial Work on Tennis Courts Courts need extensive remedial work. These can be done at anytime and do not require to be done concurrently with the fields.
Order Facility Scope of Work Schematic Costs 1. Tennis Courts • Reconstruct Courts $210,000.00
Phasing of Recommended New Facilities
Phase 1 – Address Shortage of Multi-Purpose Fields As noted in the field analysis when factoring in the community use the need for multi-purpose fields quadruples. The only way to address the shortage in multi-purpose fields will be to construct new
E L A S p o r t 743 South Broad Street Page - 6 Lititz, PA 17543
DEVELOPMENT of ALTERNATIVES
facilities in the northern part of the Campus. Unlike the remedial work on existing facilities the new fields will require zoning permits, land development and NPDES approvals.
Order Facility Scope of Work Schematic Costs (3) 195’ x 320’ Multi- • Construct Fields 1. $2,240,000.00 Purpose Field (including stormwater)
1. Parking Area • New Parking for Fields $330,000.00
Other Remedial Steps to Be Considered
1. ADA Access to Stadium – Currently the access path throughout campus allows access to most all the athletic facilities. Consideration should be made to create paved bleacher pads at the stadium and provide ADA access. Most all of the other fields are immediately adjacent to the main path allowing for seating areas. The schematic cost for this is approximately $28,000.00. 2. Professional Field Maintenance – The facilities on the Western Campus are not as old as those on the Eastern Campus so they have not been used as long but based on field use analysis are very heavily used. This will expedite the wear and eventual need to do significant restoration work in the not to distant future. We suggest that a professional athletic field contractor be consulted to inspect the fields with staff to monitor conditions and be proactive to head off any potential issues.
E L A S p o r t 743 South Broad Street Page - 7 Lititz, PA 17543