Document of The World Bank Public Disclosure Authorized
Report No. T7632-DJI
TECHNICAL ANNEX
FOR A
Public Disclosure Authorized PROPOSED CREDIT OF SDR 2.2 MILLION
(US$3.23 MILLION EQUIVALENT)
AND A
PROPOSED GRANT OF SDR 2.2 MILLION
(US$3.23 MILLION EQUIVALENT)
TO THE Public Disclosure Authorized REPUBLIC OF DJIBOUTI
FOR A
FLOOD EMERGENCY REHABILITATION PROJECT
July 20, 2004 Public Disclosure Authorized CURRENCY EQUIVALENTS Exchange Rate Effective: July 15,2004
Currency Unit = FDj (Franc Djiboutien) FDj 1 = US$0.005714 US$l.OO = FDj 175.00
WEIGHTS AND MEASURES Metric System
ABBREVIATIONS AND ACRONYMS ADETIP Agence Djiboutienne d’Extcution des Travaux d’Interet Public (Djiboutian Agency for Implementation ofPublics Works) AfD Agence FranGaise de Dtveloppement (French Development Agency) AfDB African Development Bank (African Development Agency) CBO Community-Based Organizations CDD Community Driven Development CDQ Comitt de Dtveloppement de Quartier (Neighborhood Development Committee) CQ Consultants’ Qualifications DAI Direction de I’Assainissement et des Infrastructures, MoH(Sanitation and Infrastructure Directorate) DE Direction de I’Equipement, MoTE (also known as TP) (Equipment Directorate) EA Environmental Assessment EDD Electricitt de Djibouti (Djibouti Power) EMP Environmental Management Plan FEW Flood Emergency Rehabilitation Project FMRs Financial Monitoring Reports GDP Gross Domestic Product ICB International Competitive Bidding IDA International Development Association MDGs Millennium Development Goals MOA Ministere de l’Agriculture, de 1’Elevage et de la Mer (Ministry ofAgriculture, Livestock and Sea, in charge ofwater resources) MoC Ministbre des Communications (Ministry ofCommunications) MoE Ministbre de I’Education (Ministry ofEducation) MoF Ministbre des Finances (Ministry ofFinance) MoH Ministbre de l’Habitat, de l’urbanisme, de 1’Environnement et de 1’Amtnagement du Territoire (Ministry of Housing, Urbanism, Environment and Territorial Planning) MoI Ministbre de 1’IntCrieur et de la Dtcentralisation (Ministry ofInterior and Decentralization) MoTE Ministbre du Transport et de 1’Equipement (Ministry of Transport and Equipment) NCB National Competitive Bidding ONED Office National des Eaux de Djibouti (National Bureau ofDjibouti Waters) PDSTIP Projet de Dtveloppement Social et de Travaux d’Inttr&t Public (Social Development and Public Works) RAP Resettlement Action Plan SA Special Account sc Steering Committee SOEs Statement ofExpenditures SDR Special Drawing Rights UNDP United Nations Development Program
FISCAL YEAR January 1 - December 3 1
Regional Vice President Christiaan J. Poortman Country Director Mahmood A. Ayub Sector Director/Sector Manager Emmanuel ForestieriHedi Larbi Task Team LeaderiTask Manager Anthony G. Bigio DJIBOUTI FLOOD EMERGENCY REHABILITATION PROJECT
Table of Contents
I. Country Background And Strategy ...... 1 Country Background and Flood History ...... 1 The Flood Damage Assessment ofApril 2004 ...... 2 Govemment’s Response to the Emergency...... 2 I1. IDA’S Response to the Flood Emergency ...... 4 Elements of IDA’S Response ...... 4 Economic Impact ...... 7 Lessons Learned ...... 8 I11. Detailed Project Description ...... 8 Project Objectives...... 8 Project Description ...... 9 Project Cost and Financing...... 10 IV. Institutional Arrangements And Project Implementation...... 10 Project Implementation ...... 10 Financial Management. Disbursement and Reporting Arrangements ...... 11 Procurement Arrangements ...... 13 Assessment of ADETIP’s capacity to implement procurement ...... 14 Procurement Plan ...... 16 Project Sustainability...... 19 Environment and Social Aspects ...... 20 Participatory Approach...... 21 Considerations to Vulnerable Groups ...... 21 V . Project Benefits and Risks...... 22 Project Benefits ...... 22 Project Risks ...... 23 Agreed Actions ...... 25 Attachment 1- Detailed Scope of Work for Component 1...... 26 Attachment 2 - Detailed Scope of Work for Component 2 ...... 32 Attachment 3 - Detailed Scope of Work for Component 3 ...... 33 Attachment 4 - Detailed Scope of Work for Component 4 ...... 34 Attachment 5 - Estimated Costs and Financing Plan ...... 35 Attachment 6 - Financing Plan ...... 36 Attachment 7 - Procurement ...... 37 Attachment 8 - Disbursement Arrangements ...... 38 Attachment 9 - Key Implementation and Monitoring Indicators...... 39 Attachment 10 - TOR for Rapid Socio-Economic Study of Living Conditions of the Displaced Familiese. and in PK12 ...... 40 Attachment 11 - List of donor-financed Socio-economic and Infrastructural Interventions in PK12 ...... 41 Attachment 12 - FEW Steering Committee / Comite de Pilotage ...... 43
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DJIBOUTI TECHNICAL ANNEX FOR A PROPOSED CREDIT FOR A FLOOD EMERGENCY REHABILITATION PROJECT
I. COUNTRYBACKGROUND AND STRATEGY
Country Background and Flood History
1. Djibouti is a small country. Its population is estimated at 500,000, two thirds ofwhich lives in the capital, Djibouti City. It ispoorly endowed in natural resources (limited arable land, rainfall and underground water.) It benefits, however, mainly from its strategic location on the Red Sea’s southern entrance for military and regional international shipping purposes. Djibouti’s main revenues come from the activities of its port and related transport and logistics business as well as from the rental of military bases to France since independence in 1977, and most recently to the US and from the services associated with these bases. This is reflected in the large share of the service sector in the economy which accounts for 70 percent of GDP.
2. Djibouti’s social indicators are amongst the lowest in the world. Recent data from EDAM- IS shows that poverty in Djibouti is both extremely high and increasing. In 2002, about three fourth (74 percent) of the population lived under relative poverty line and 42 percent under extreme poverty, compared to 45 percent and 10 percent, respectively, in 1996. While the surveys show that the most dramatic poverty incidence is in rural areas as 83% of the rural population live in extreme poverty, Djibouti City shelters the largest number ofpoor people and contributes by itself to 65% and 57% to relative and extreme poverty, respectively. The study finds that the incidence ofrelative and extreme poverty is the strongest among households whose heads are unemployed. Unemployment which is estimated at 52%, contributes to about 65% to extreme poverty. Reinforced by cultural norms and practices, gender disparities in Djibouti remain a challenge and are particularly apparent regarding education and health indicators, but also in political participation. Among the poorest quintile, the percentage of households headed by women is nearly 25 percent’.
3. A large proportion of the population is clustered around the poverty line, indicating a potential for significant increases in the incidence of poverty when the country is hit by disasters that are as devastating as the April 2004 floods. Donor funding to support recovery from flood is critical in ensuring that the scarce government resources are not diverted from the achievement of Millennium Development Goals (MDGs) towards meeting urgent expenditures for disaster relief and the rehabilitation ofdamaged social and economic infrastructure.
4. Djibouti is prone to recurrent natural disasters, namely floods and droughts. Between 1977 and 2004, the country was hit by 6 devastating floods (respectively in 1977, 1978, 1981, 1989, 1994 and most recently in 2004) and 5 severe droughts (respectively in 1980, 1996, 1999, 2000 and 2001), each of which affected over 90,000 persons. The floods of 18 March 1981 killed 25 persons and affected over 100,000 persons. The floods of 9 April 1989 lulled 10 persons and affected over 150,000 persons. The floods of 19 November 1994 killed 145 persons and affected 120,000 persons. While the floods of October 1977 and February 1978 did not result in any deaths, they have nonetheless affected respectively 91,000 and 106,000 persons. And most recently, on April 13, 2004, floods killed an estimated 100 persons and affected over 100,000 persons, some 15% ofthe country’s population. In turn, each ofthe five severe droughts affected between 95,000 and 150,000 persons.
” World Bank Poverty Assessment, 1997. 1 The Flood Damage Assessment of April 2004
5. Torrential rains and high winds hit Djibouti between April 11-13, 2004. On the night of April 13,2004, at about 2:OO AM, flash flooding washed away many houses located in and on the banks of the Ambouli river Oued, which separates Djibouti city in two parts. An estimated 100 persons died as a result of the floods and a large number of persons are still missing to date. Overall, according to government estimates, the floods affected over 100,000 persons and the estimated cost of the damages has roughly been estimated by government officials at about DFr 2 billion (US$l 1.3 million).
6. The Djebel and Ambouli quarters were the hardest hit areas, with most casualties occurring among the low-income population who lived in makeshift housing on squatter land on the Ambouli Oued banks in areas known as Quartier Bombages and Phare d’Ambouli and among the population engaged in agricultural activities and whose houses were located within the Oued. In addition, many of the streets and houses in Ambouli, Djebel and the neighboring Quartier 7, Quartier 7 bis and the Gabodes (1 through 5) were flooded with about 1-1.5 meters ofwater, after the flood broke through several parts of the eastern bank of the Oued, breaking among other things a protection dyke that had been erected after the 1994 floods by a philanthropist who had witnessed its effects. Flood water in its course throughout the affected areas carried much debris and scattered solid waste, which rapidly clogged both the open and covered stormwater drainage channels and culverts, thereby slowing the drainage process. Floods caused the overflowing of many parts ofthe drainage network (which is also used to dispose of used water) and also septic tanks in these districts, which created a health hazard.
7. According to WHO estimates, some 600-700 houses were entirely destroyed or severely damaged (some beyond repair). The govemment estimates that some 1,500 households lost all their possessions in the flood and their houses are quite damaged. Finally, an estimated 100,000 persons-20,000 households-living in the low-lying quarters that subsequently faced the runoff ofthe flood waters were also affected, facing various degrees of losses depending on the height of the water level.
8. The flood’s impact was not restricted to Djibouti city; it also affected the country’s major infrastructure. The railway line between Addis Ababa and Djibouti city, which carries at least 700 tons of imported food to Djibouti every week, was temporarily closed after flood waters swept away parts of the line. In addition, the road to Ethiopia (RN1) was temporarily cut off after the collapse ofa bridge, which interrupted movement ofthe approximately 1,000 trucks that transport each day imports for Ethiopia fiom the Port of Djibouti (a key part of the logistical chain that is one ofthe backbones ofthe Djiboutian economy). In addition, the intersection between the road to Ethiopia and the road to Arta was also damaged as a result ofthe floods.
Government’s Response to the Emergency
9. The Minister of Interior immediately activated the government’s multi-sectoral national crisis management plan, known as Plan ORSEC, to coordinate relief and assistance efforts. Plan ORSEC, created in March 1985 by Presidential Decree and placed under the Ministry ofInterior (MoI), was previously activated twice after the 1989 and 1994 floods. The Plan ORSEC consists of setting up an emergency unit whose role is to provide immediate relief services and assess the scale of the damage and an Etat-Major consisting of the heads of the key public sector agencies that is convened at the request ofthe MoI. As such, MoIconvened a Comite ORSEC for Djibouti City, headed by the Commissaire ofDjibouti city (Mayor ofDjibouti city, who is also head of the Djibouti district) and including key line ministries’ departments (in charge of education, health, sanitation, public works, equipment, etc), EDD, ONED and Djibouti-Telecom (respectively the
2 authorities in charge of electricity, water and telecommunications), the Djiboutian army and police forces, the French and US troops stationed in Djibouti, the Red Crescent, the referral hospital, which were later joined by UN and donor agencies as well as NGOs.
10. Govemment agencies, in partnership with the private sector, civil society organizations, donor agencies and the French and US troops, focused their efforts along three axes: (i)the provision of immediate food and non-food assistance to the displaced families, (ii)the clean up of the damages in the flooded areas, and the (iii)rehabilitation ofthe critical affected infrastructure. The Djiboutian armed and police forces undertook a search and rescue effort, relocating hundreds of displaced and distressed families from the flooded areas to Cheikh Osman Camp and later to the Balbala 2 primary school. Food and blankets were subsequently distributed to the displaced families sheltering in the school. The bodies of about 60 persons that were killed in the floods were buried and a search for other bodies washed away by the floods was initiated. The armed forces also launched a clean up operation in the Oued and city streets to remove the corpses of cattle and organic waste that were washed away to prevent the spread of epidemics. The armed forces joined by the US and French troops also undertook to pump flood water out of the city streets.
11. In terms of urgent infrastructure rehabilitation, hundreds of workers were deployed to conduct rapid repairs ofthe electricity, telephone and water supply networks in Djibouti City that were damaged as a result of the heavy rains and floods. The aerial medium and low voltage distribution networks were damaged in the flooded areas, and parts of the underground cables. The water production and distribution systems were also affected, as were the aerial telephone cables in the flooded areas. All services were 90% restored within 2-7 days, although some ofthe repairs are reported by the authorities to be of provisional type. In addition, rapid repairs to the damaged railway tracks were undertaken to resume vital freight movement (7 rupture points were identified between Djibouti City and Goubetto). In addition, a by-pass around the destroyed bridge on the RN1 was rapidly created by the Direction des Travaux Publics (TP) to resume the trucks’ movement along this important regional road until repairs ofthe bridge take place.
12. Rapid deployment by the Ministry of Health, with assistance from WHO and UNICEF, in addition to the coordinated clean up activities by the different stakeholders in the Comite ORSEC of Djibouti city (which also received assistance from the French and US troops stationed in the city) have thus far prevented the outbreak of epidemics. Clean up is, however, far from being complete since much debris remains scattered throughout the affected areas in addition to a 50- lOOcm thick layer of mud that ensued. In addition and almost two months after the floods, the authorities are still discovering corpses that have been washed far away, and as such there are still alerts against possible outbreaks ofcholera or malaria.
13. Of the hundreds of people evacuated from the flooded areas to the Cheikh Osman Camp, many families then took shelter with relatives. The remainder, 605 persons, were then relocated from the camp to the Balbala 2 primary school. A census ofthe relocated population listed 466 Djiboutian citizens and 139 refugees from Somalia and Ethiopia (respectively 62 and 77 persons). These families were then resettled in tents in PK12, a site on the periphery of Djibouti city accessible from the road to Ethiopia and which houses about 14,000 persons (about 2,300 households), who have mostly been relocated there after the 1994 floods. The government has initiated plans of building 400 social housing units for the displaced families using assisted self- help housing. These units will be provided on individual land parcels of 105 sq.m each. The plan is for government to give the families legal land titles to the parcels and for the Social Housing Fund to provide building materials for core houses (one room, one kitchen and one bathroom) and training to the families on construction activities. The families will then be responsible for building their own core houses. A large portion ofthe funding needed for this operation has been assembled through a fund-raising effort among leading private sector and civil society
3 organizations. Some private sector companies have also committed to pay for building the houses of the single-female headed households, elderly population and others who will be unable to contribute their sweat equity. The problem, however, is that the government lacks the funds needed to deliver basic infrastructure services to these households, as well as to the existing population living in PK12.
14. The damage assessment report produced by ComitC ORSEC on April 15, 2004 estimated the damages at FDj 1.758 billion (not including the MoH’s estimates of damages in the health sector, which were not yet provided). These are as follows:
Damages / Losses to: Fdj (Mil.) US$ (Mil.) ONED (MOA) 130 0.74 EDD (Ministry of Energy) 240 1.37 Djibouti-Telecom (MoC) 20 0.11 Agricultural sector (MOA) 252 1.44 Education sector (MoE) 60 0.34 20,000 affected households (MoI, Djibouti district 800 estimates) 4.57 Sanitation (MoH) 51 0.29 Livestock sector (MOA) 20 0.1 1 CDE Railway (MoTE) 110 0.63 Roads (MoTE) 75 0.43 Total damages (as of April 15,2004) 1,758 10.05
15. ComitC ORSEC’s damage assessment report stipulates two priority interventions needed to take place immediately: 1) the provision of food assistance to the 20,000 affected households and 2) the resettlement ofthe displaced and affected population, estimated at 1,500 households, in the new resettlement site PK12. These 1,500 households include the 400 Djiboutian families whose housing was destroyed by the floods and an estimated 1,100 households whose makeshift houses on squatter land in the Quartier Bombage (an area ofAmbouli district) were severely affected due to its presence in the flood prone area. Another 100-200 households of Ethiopian and Somali origins are not included in the land distribution and resettlement operation. The cost ofresettling these 1,500 households was roughly estimated at FDj 150 million on account of FDj 1 million per household.
11. IDA’S RESPONSE TO THE FLOODEMERGENCY
Elements of IDA’SResponse
16. During a visit in May 2004 to Djibouti by the Regional Vice President, Mr. Christiaan Poortman, the Bank received a request fiom the Government for an emergency assistance program in response to the devastating April 2004 floods. Subsequently, a multi-sectoral mission visited Djibouti in the period between June 8-14, 2004 and worked closely with the Government and the donor community (UN agencies, the EU, and bilateral donors) to identify government priorities and needs and coordinate with other donor-financed ongoing projects and emergency related activities. The Djiboutian authorities, represented by HE the Minister of Finance, the Prime Minister’s Office and HE the Commissaire of Djibouti, laid out the government’s priority needs and interventions as follows:
0 Rehabilitation of Ambouli Oued bank and damaged flood protection structures within the affected areas;
4 0 Rehabilitation ofdamaged social and economic infrastructure; 0 Delivery of basic infrastructure services to the resettlement zone in which the authorities relocated the population whose housing was destroyed, a much needed intervention to complement the government’s efforts of distributing land parcels to the families and financing the construction ofsocial housing units for them; and e Assistance in long-term disaster prevention efforts.
17. The mission designed an emergency assistance program that is primarily focused on the immediate needs for the rehabilitation and reconstruction of damaged economic and social infrastructure and the delivery of basic infi-astructure services to the resettlement zone, in addition to capacity building for long-term disaster prevention management, in the following ways:
18. Preliminary damage assessment: In close cooperation with the Government, the Bank assessed the damages to the flood protection structures within the affected areas, the damages to the social and economic infi-astructure (health centers, schools, inner city roads and regional highways, the water supply, electricity and stormwater drainage systems) and the losses incurred by the population.
0 Population losses: Approximately 100 bodies have been recovered to date, although the number of still missing persons may yet add to the death toll as the floods are feared to have washed many bodies and debris to remote places. In addition, about 600 households were made homeless after the flood completely destroyed their houses (mostly makeshift structures, although a few were in reinforced concrete and masonry). These populations were concentrated in the Quartier Ambouli and the Bombage and Phare d’Ambouli areas. Another 900 households faced serious damage to their houses and property in the same areas. Finally, the majority of the population of the Ambouli, Djebel, Quartiers 7 and 7 bis, and the five Gabodes quarters, estimated by the authorities at 20,000 households, faced some damage to their properties (especially furniture and enclosure walls) as a result of the 1-1.5m offlood water that filled streets in the neighboring areas.
0 Schools: A total of seven schools (one secondary and six primary schools) were damaged. The flood’s impact ranged from damage to properties (fences, plastering, doors, electrical and plumbing systems, etc) and damage to both equipment (school furniture, computers, etc) and teaching material (school books). The US army provided assistance to the authorities in repairing damages to the physical structures in some of the primary schools, with assistance still needed in the provision of equipment and teaching materials. The badly damaged secondary school (CS Ambouli) is in need of both physical rehabilitation and the acquisition of new equipment including laboratories and teaching material.
0 Health centers: A total of four community health centers were damaged. The floods’ impact ranged from damage to the properties (destruction of fences, plastering, doors, electrical and plumbing systems, etc) to damaged fumiture and medical equipment (fumiture, computers, etc), with needs of physical rehabilitation and the acquisition of new equipment including laboratories and teaching material.
0 Flood protection structures: A 2,500m long protection dyke on the eastern embankment of the Ambouli Oued, with a height of about 4m from the Oued riverbed level, was severely damaged by the floods. The other problem that contributed to the worsening impact of the April floods was that sedimentation deposits (as a result of past rains) and encroachment by agricultural plots led to the narrowing down of several areas throughout the Oued riverbed’s course, with areas in which the width was reduced to just 20m. This affected the direction and force ofthe water flow during the floods.
5 0 Roads and drainage infrastructure: The road to Ethiopia (RN1) faced several damages. The first segment of the road which suffered damages runs from Djibouti City to the intersection with the Ali Sabieh road. Works are underway to rehabilitate this segment with EU funds. The other part of RNl which suffered damages is a 39km segment from the intersection with Ali Sabieh road to Dikhil. This is the remaining part of the IDA- financed “International Road Corridor” project, which was scheduled to be completed shortly. A bridge at PK35 was cut and the intersection of RN1 with the road to Lake Assal (PK51) was damaged, in addition to scattered damage to the road surface. Given the urgency of rebuilding the fallen bridge at PK35, a variation order was issued to the contractor to initiate reconstruction work of the bridge. In addition, inner city streets were damaged after 1-1.5m high flood water ran through city streets, carrying much debris and causing damage to the road surfaces and sidewalks. According to Government’s estimate, 18km of streets were damaged and will need to be resurfaced. Finally, as the flood water gradually subsided by being channeled to the sea through drainage channels, the debris and solid waste it carried and an ensuing mud layer of 60- 80cm clogged an estimated 5km of drainage channels, both open channels and closed culverts and caused the breakdown of electro-mechanical equipment in three lifting/pumping stations.
Water sector: The water sector incurred damages to both the production and distribution networks. Damages to the production network were particularly rapidly rehabilitated. The sector’s main problem is that in its Ambouli site, which is adjacent to the Oued, all the spare parts, chemical products for water chlorination, etc were washed away with the flood, with the result is that ONED is severely under-equipped to undertake its urgent and regular operation and maintenance activities. Since the floods, ONED has been chlorinating water using locally purchased chlorine products that are not ideally suited for the job. ONED is still unable to fix a leak in Brazzaville avenue due to a lack of spare parts.
0 Electricity sector: The electricity sector suffered physical damages including the flooding ofa power generating station (although the rapid intervention to pump water out largely reduced the damage), damages to the medium and low-voltage distribution network, especially lOkm of low-voltage distribution lines that were washed away, the water-caused damage to several transformer sub-stations, and the destruction of 1,000 connections (of which only 600 can be rehabilitated).
19. Urgent rehabilitation: In view of the extent of the damage and the need for immediate assistance, IDA has prepared a plan of action for 1) rehabilitating damaged economic and social infrastructure and 2) improving living conditions through the provision of basic infrastructure services to the displaced households in the new resettlement zone to which they were relocated by the government after their houses were destroyed as a result ofthe floods.
20. Long-term rehabilitation: Given that a devastating flood recurs every 10 years in Djibouti and that the country is equally prone to such natural disasters as droughts and epidemics, an equally important objective in this context is to assist the government in formulating a long-term strategy aimed at reducing the country’s vulnerability to flooding and other disasters. The three critical initiatives in this context are to: a) develop a long-term strategy to reduce the occurrence of devastating floods in the Ambouli Oued, b) develop a long-term disaster management strategy, and c) provide institutional support in the form of capacity building and training to the existing institution mandated to take charge of disaster prevention and management, namely the newly established but poorly equipped “Disaster Management Unit” under the Ministry of Interior. With respect to the first activity, the MOAhas prepared TOR for the needed study and the EU has
6 committed Euros 4 million for financing the study and some ofthe needed works that will ensue from the study. With respect to the second activity, UNDP is currently financing the study, which is expected to be completed shortly. The study will provide a framework for long-term disaster management and recommendations for action including for institutional strengthening. As such, and in coordination with parallel donor-financed activities, the IDA project intends to provide institutional support in the form of capacity building and training to the “Disaster Management Unit” so as to better enable to undertake the important mandate for which it was established.
Rationale for IDA involvement
2 1. The damages caused by the April 2004 floods are estimated at approximately FDj2 billion (or US$11 million) and are equivalent to 5% oftotal annual public expenditures as budgeted for FY2004. The rehabilitation of the damaged social and economic infrastructure and restoration of services to pre-flood levels would represent a severe strain on the Government of Djibouti if it were to finance them out ofits scarce resources. To attempt to do so would divert resources from core programs of poverty reduction, and it is very unlikely that all services would be restored (at least in the short term) to their pre-flood conditions, and that all urgent priorities would be addressed. In particular, the delivery of basic infrastructure services to the resettlement zone would almost surely not happen in the foreseeable future. This would imply that the resettled families will either live in PK12 under very harsh conditions, or return to squat in their former flood-prone locations or elsewhere.
22 The Government has recognized these constraints and relies on the donor community and specifically on IDA to intervene with additional financial resources. Specifically, the Government has requested IDA to exert the leadership and the coordination among donor agencies and to intervene directly with its own resources to address the most critical and urgent needs. This request is based on IDA’S track-record of projects in Djibouti, on its global experience with emergency recovery operations, and on its proven operational capacity.
23 As such, putting in place the proposed IDA-financed emergency flood rehabilitation project provides a critically important and timely intervention to rehabilitate the damaged social and economic infrastructure, improve the living conditions of the most affected families in their resettlement zone, as well as preventing further catastrophic events through the rehabilitation of the Oued and related infrastructure.
Economic Impact
24. As an emergency flood rehabilitation credit to restore existing basic social and economic infrastructure that has been damaged by the floods, economic and financial analysis was deemed unnecessary and was thus not undertaken. Instead, the benefits and social impacts were assessed. Overall, the project is expected to have significant benefits, especially in the cases where the marginal investment in rehabilitation works will restore the functioning of an otherwise interrupted service. This is especially the case with the rehabilitation of College d’Ambouli, the seven primary schools and four health centers. The rehabilitation of College Ambouli and the seven primary schools will accommodate thousands ofstudents, who may otherwise start the new academic year with delays or dispersed in other far away schools. The rehabilitation of the four health centers will accommodate a total population of about 80,000- 100,000 persons, and thus reduce the strain currently placed on other unaffected health centers.
25. The rehabilitation of the water infrastructure by enabling ONED to undertake back-logged and urgent O&M needs will benefit not only Djibouti City but also the other five districts, with an conservatively estimated population of 275,000 inhabitants in urban and rural areas (benefiting 55% of the total population). The rebuilding ofthe fallen PK35 bridge will restore normal traffic 7 between Djibouti City and Addis Ababa, which benefits among others the approximately 1,000 trucks that use the road daily and which today have to take an unpaved bypass road. The rehabilitation of seven important city streets which has been damaged will have a similarly positive impact on inner city traffic. In particular, three roads (EDD, Sogik and Transversale) serve the southern industrial zone, which will benefit the industries and warehouses located there. Both the rehabilitation ofthe Ambouli Oued and ofthe clogged stormwater drainage network will also have a positive impact on the 100,000 persons inhabiting the flood-prone quarters of Djibouti City. Finally, the delivery of basic potable water supply through appropriately located standpipes will not only benefit the 400 affected households but also the 2,000 households already living in PK12 (victims of the 1994 flood), while the delivery of pit latrines will improve sanitary conditions for the 2004 flood victims.
Lessons Learned
26. In designing its response to the emergency, the team drew from the advice of staff based in the Bank’s Disaster Management Facility. Advice was also taken from Bank teams, projects and research publications in responding to similar emergencies in the MENA region and other parts of the world, including Asia and Latin America.’ The two key lessons that emerged in designing projects responding to disasters are: 1) Project design needs to be kept simple, and 2) Expediency and coordination between the different government and donor agencies are key to project implementation. Other relevant lessons included the preference for having one agency implement the project to ensure efficiency and expediency. Moreover, taking into account that women and men experience disasters differently and that the structure of entitlement and implementation programs can reduce or preserve gender inequalities, the project makes an effort to promote women’s and men’s opportunity for transferring decision making, implementation, and resources to poor communities and promoting gender equitable development over time.
27. Particular importance was attached to learning from the experience of implemented and ongoing IDA projects in Djibouti. The mission drew from the advice ofBank staff with Djibouti country experience and coordinated with ongoing projects, especially in the health and education sectors. Experience with operations in Djibouti is consistent with lessons learnt from emergency rehabilitation operations and suggests three important lessons for the design of the current project: 1) the need to keep project design as simple as possible, 2) the need to have the project managed by one capable organization, preferably ADETIP as it has previous IDA project experience and the necessary capacities in management, accounting and small contract procurement, in addition to familiarity with Bank procedures including sound environmental management practices (ADETIP staff also received training in sound environmental management procedures and its capacity to satisfactorily implement sound environmental measures has been demonstrated in past/ongoing IDA and other donor-funded projects and are reflected in its Operation Manual), and 3) the need to develop a specific and detailed implementation plan upfront to avoid other factors such as political pressure influencing the outcome of loosely defined components.
111. DETAILEDPROJECT DESCRIPTION
Project Objectives
28. The main objective of the proposed project is the rehabilitation and recovery of the economic and social assets damaged by the April 2004 floods. In addition, the project aims to improve living conditions in the resettlement zone to which government has relocated the families whose housing has been destroyed in the flood-prone area through delivery of basic
The damage and needs assessment relied on the “Handbook for Estimating the Socio-economic and Environmental Effects of Disasters,” ECLAC 8 infrastructure services. Finally, the project plans to build the capacity for long-term disaster prevention and management, and support employment generation for the low-income population, especially from the affected areas through reliance, where feasible, on labor intensive works.
Project Description
29. The Flood Emergency Rehabilitation Project (FEW) provides immediate, technical and financial support for the rehabilitation and reconstruction of the damaged social and economic infrastructure and the delivery of basic infrastructure services to the resettlement zone in which the government relocated the families living in flood prone areas and whose housing has been destroyed or severely affected. In addition, the Project will contribute to building the disaster prevention and management capacity ofthe country.
30. The project consists offour (4) components as follows:
(i) Urgent rehabilitation of economic and social infrastructure: which includes five (5) sub-components as follows:
Rehabilitation of flood protection structures: including 1) rebuilding the destroyed flood protection dyke protecting the Ambouli quarter; and 2) rehabilitating/widening the Oued river bed segments near Ambouli quarter that have been narrowed as a result of sedimentation and encroachments;
Rehabilitation of roads and drainage infrastructure: including 1) reconstruction and repairs to the segments of the inner-city roads that were destroyed or partially damaged as a result ofthe floods; 2) reconstruction and repairs to the segments ofthe regionalhnter-city highways that were destroyed or partially damaged as a result of the floods; and 3) repairing and cleaning up the stormwater drainage channels that were damaged andor clogged in the aftermath ofthe floods;
Rehabilitation of schools: including 1) replacement of damaged furniture, equipment and teaching material damaged by the floods;
Rehabilitation of health centers: including 1) repair of physical damages to buildings; and 2) replacement of damaged furniture and medical equipment damaged by the floods; and
Rehabilitation of water infrastructure: including 1) purchase of spare parts and products needed to replace damaged critical components ofthe water production and distribution systems, and 2) purchase of spare parts and products needed to provide urgent O&M activities, such as the chlorination ofwater, the repair ofleaks, etc.
(ii) Delivery of basic infrastructure services to the resettlement zone in PK12: including: a) providing basic access to potable water through the delivery of several appropriately located public standpipes, which were identified by the populations as critical for their livelihood in the new site. A second component b) is the construction of pit latrines for the houses ofthe resettled population to improve sanitary conditions.
(iii) Technical assistance and consultancy services to disaster prevention and management in the short and long-term: including a) consultancy services for technical design studies and construction supervision of rehabilitation activities, and b) training and capacity building of the “Disaster Management Unit,” a newly established yet poorly equipped department under the Ministry of Interior whose mandate encompasses the important tasks of preventive and curative disaster management efforts. 9 (iv) Project management and implementation assistance (assistance to project management through contracting out project implementation): ADETIP, an autonomous contract management agency, which will be remunerated with 6% of the total project cost for project administration.
Project Cost and Financing
3 1. The total project cost, including contingencies, is estimated at US7.17 million equivalent, with a foreign exchange component of US$4.95 million equivalent (69%). The IDA portion is estimated at US$6.45 million equivalent (US3.23 million equivalent in IDA grant and US$3.23 million equivalent in IDA credit). IDA financing covers about 90% of total project cost. The Djibouti government and civil society contribution of US0.72 million (10% of the total project cost) to the settlement of the flood victims in PK12, the government at the central and district level and its agencies (CDE, ONED, EDD, Djibouti-Telecom, and DEMOTEto mention a few) have also contributed to the rebuilding of damaged social and economic infrastructure and to the clean up operations. All costs are net of taxes (detailed cost estimates in attachment 1).
Iv. INSTITUTIONALARRANGEMENTSAND PROJECT IMPLEMENTATION
Project Implementation
32. Since this project is executed with the financial support of the World Bank, Djibouti authorities fully understand related obligations. Therefore, the Borrower agrees to implement the project while respecting the conditions pertaining to the fiduciary obligations ofthe World Bank on Procurement, Disbursement, protection of the environment, social aspects, and resettlement.
33. Project implementation arrangements have been streamlined to conform to the emergency nature of IDA’S assistance. The project will be coordinated and monitored by a Steering Committee that will be chaired by the Prime Minister’s Office and will include the Commissaire of Djibouti City, Disaster Management Unit, the Ministry of Agriculture, the Directorate of Housing and Urbanism, DAI, the Housing Fund, DEMOTE,International Road Corridor project, ONED, and ADETIP.
34. A Steering Committee will ensure that procurement procedures are in compliance with those of the World Bank. It will also ensure full coordination of all contributions offered by the donors community to avoid any duplication ofefforts to rehabilitate flood damages.
35. Implementation of the different project components will be carried out by ADETIP, which is currently implementing the Social Fund and Public Works Project having a total IDA credit of US$ 20 million equivalent and an AfD project for the delivery of infrastructure and community development activities (Euros 3.5 million).
36. The existing operations manual of ADETIP will be updated to include the new implementation arrangement ofFEW as it already does under PDSTIP.
37. ADETIP will prepare follow-up and status reports and the monitoring tables including performance indicators to be submitted to the SC and the World Bank.
38. ADETIP will be remunerated equivalent of 6% of total cost of the project for its management and operating cost. Therefore, ADETIP will put in place adequate financial and procurement capacity to ensure proper management and implementation of the new project operation.
10 Financial Management, Disbursement and Reporting Arrangements
Finan cia1 Management Assessment
39. As the project will be implemented by ADETIP (the Agence Djiboutienne d’Exicution des Travaux dYntir2t Public), which is currently implementing an ongoing IDA project (Social Development and Public Works project) therefore, an assessment of the financial management (FM) arrangements for the proposed project was undertaken to determine whether they are acceptable to IDA. The assessment concluded that the Agency possess a sound financial management system that provides accurate and up-to-date information regarding sources and uses of funds to the borrower and IDA. The agency’s current FM arrangements, therefore, meets IDA’s minimum requirements and are acceptable to IDA.
40. Project Financial Management Risks: The ADETIP is currently implementing an ongoing IDA funded project with success, the current applied FM arrangements meet IDA’s minimum requirements, therefore, the overall risk is rated as low. To control the risk and maintain it low for the new project, it was agreed with the ADETIP management that there is a need to (i)hire an additional qualified accountant (or Chief accountant as the position is vacant) to be in charge of handling all project’s accounting transactions (under the supervision of the Finance Manager). (ii) to hire a qualified procurement officer to handle the procurement function for the project.
41. Accounting System: Under an on-going IDA project, all accounts are maintained at ADETIP. All disbursements from the Special Account are centrally authorized and executed by the ADFETIP and are included in the computerized accounting system. All funds received from different sources (IDA, other Donors, and GOD)are identified separately. It is recommended that ADETIP follow the same accounting procedures for the proposed project.
42. To ensure that a proper Accounting system will be put in place, the following is recommended: 0 Creation of a new accounting entity on the current accounting system in the name of the new project. 0 Updating the chart of accounts to reflect the proposed project’s components and detailed activities in accordance to the Intemational Accounting Standards and as described in the Technical Annex; 0 As currently applied in the undergoing project, ensure that a proper filling system is maintained by the ADETIP to document all eligible disbursements under different categories in the new project. These documents should be made available for review to Bank’s representatives during supervision missions and to auditors at year-end.
43. Staffing: Currently the Finance department is constituted ofthe Finance & Administration Manager and one accountant who are responsible for the implementation of all ongoing projects implemented by the ADETIP (currently around four projects). The Finance Manager has a good experience ofthe requirements ofthe bank’s funded projects. However, it was noted that the current staffing level requires to be increased to ensure that proper and timely capturing of the project’s financial transactions it was agreed with the ADETIP management that a qualified accountant (or Chief accountant as the position is vacant) should be hired with a primary responsibility to maintain all accounting transactions ofthe project.
44. In addition, and with regard to the procurement function, the appraisal mission noted that there was no procurement officer in charge ofhandling all procurements in the ADETIP especially what is related to the IDA project. As currently all technical procurement (e.g. construction, technical work, etc ...) is handled by the technical director, while all procurement related to the
11 social activities (e.g. hiring of consultants, selection of NGOs, etc.. .) is maintained by the social development officer in the ADETIP. All other sorts ofprocurements are maintained by the Finance and Administration Manager as part ofhis capacities. Itwas agreed with the ADETIP management that for the purpose of the new project, a specialized and qualified individual should be appointed as a procurement officer to maintain all types ofprocurements.
45. Financial Management Manual: A comprehensive and well defined FM Manual is currently applied under the ongoing projects implemented by the ADETP (IDA and/or Other donors). It was agreed that this manual will be updated (as necessary) by the project’s Financial Officer to reflect the design of the new project including adequate control procedures and proper segregation ofduties among incompatible functions.
46. Reporting: Currently, the projects accounting software generates quarterly financial reports which are sent to the Bank 45 days after the end of each quarter. It was agreed with the Financial Officer that for the new project, he will be responsible for issuing a full set Financial Monitoring Reports (FMRs) on a quarterly basis in addition to the annual Project Financial Statements. The format and content of the FMR (including financial, procurement and physical progress reports), which will be produced 45 days from each quarter closing date, will be prepared in accordance with the “FMR for World Bank-Financed Projects, Guidelines For Borrowers” issued in November 30, 2002. The report should be designed to reflect the actual vs budget performance and written explanations for variances (if any). Final formats ofFMRs to be used should be included in the Financial Management Manual.
47. Audit Arrangements: Annual audits will be conducted by independent private & qualified auditors acceptable to the Bank. Terms of reference of the audits (subject to IDA approval) will clearly reflect the nature ofthe project and its exact needs and will also ensure that that the project as a “whole” is covered in the scope ofthe assignment. The cost ofthe audit will be financed from grandloan proceeds. The audit report and opinion, accompanied by a management letter, will cover the project’s financial statements, reconciliation and use of the Special Accounts, use of direct payments and withdrawals based on SOEs. The audit report should also include annexes identifying separately the source of uses of funds by financier (i.e. the Grant, the Credit and the GOD).The report should be submitted to the Bank within six months following the closing of the fiscal year. The external audit report should encompass all project activities under the credidgrant agreement, be in accordance with the Bank’s auditing requirements and be conducted according to International Standards on Auditing.
48. IDA’S Close Supervision: Close supervision by IDA will entail regular FM missions to review work done and to ensure that the developed system is maintained in a consistent manner. Also, identified financial management risks will be continually evaluated and appropriate remedial measures taken during the Bank’s supervision missions.
Disbursement:
49. The proceeds of the credit would be disbursed in accordance with the traditional Disbursement procedures of the Bank and will be used to finance project activities through the disbursement procedures currently in use : 1.e. withdrawal applications for direct payment, for special commitments and/or reimbursement accompanied by appropriate supporting documentation or using Statement of Expenditures (SOEs) in accordance with the procedures
described in the Disbursement Letter and the Bank’s “Disbursement Manual ‘I. ADETP will be responsible for submitting the appropriate supporting documentation for services rendered or activities implemented so that payments can be made from the special account opened for that purpose, or to submit applications for direct payment to the Bank. As projected by Bank’s standard disbursement profiles, disbursements would be completed four months after project closure. 12 50. Special Account (SA): To facilitate disbursement of eligible expenditures the Government will open and establish in a commercial Bank acceptable to the Bank a special account in US Dollars to cover credit's share ofeligible project expenditures. The special account will be managed by ADETIP. The authorized allocation of the special account would be the equivalent of US$ 600,000 , calculated to cover 4 months' of eligible expenditures financed by the credit . ADETIP will responsible for submitting monthly replenishment applications with appropriate supporting documentation for expenditures incurred and will retain and make the documents available for review by Bank supervision missions and project auditors .To the extent possible, all of credit's share of expenditures should be paid through the special account. The supporting documentation will include reconciled bank statements and other documents as may be required.
51. Use of Statement of Expenditure (SOEs): All applications to withdraw proceeds fkom the credit will be fully documented, except for : (i)expenditures of contracts with an estimated value equivalent to US$lOO,OOO or less for goods ; (ii)expenditures of contracts with an estimated value equivalent to US$150,000 or less for civil works ; iii)US$lOO,OOO equivalent or less for consulting firms, and (iv) US$50,000 or less for individual consultants and training which may be claimed on the basis of certified Statements of Expenditures (SOEs). Documentation supporting expenditures claimed against SOEs will be retained by ADETIP and will be available for review when requested by Bank supervision missions and project auditors. All disbursements will be subject to the conditions of the Credit Agreement and the procedures defined in the Disbursement Letter.
52. Retroactive Financing: Retroactive financing in the amount of up to US$1.29 million equivalent, 20% ofthe credit amount, would be provided to finance expenditures incurred before credit signing for the procurement of urgent needs for education, health and ONED.
Procurement Arrangements
53. Procurement for the proposed project would be carried out in accordance with World Bank "Guidelines: Procurement Under IBRD Loans and IDA Credits" dated April 2004; and "Guidelines: Selection and Employment of Consultants by World Bank Borrowers'' dated April 2004, and the provisions stipulated in the Legal Agreement. The General description of various items under different expenditure category are described below and summarized in Table A. For each contract financed by the Project, the different procurement methods or consultant selection methods, the need for pre-qualification, estimated costs, prior review requirements, and time frame are given in the Procurement Plan in Attachment 1. The Procurement plan will be updated at least annually or as required to reflect the actual project implementation needs and improvements in institutional capacity.
Procurement of Works
54. Works procured under this project, would include the construction of: flood protection structure, valley bed widening, roads, water supply network, sewage system and health centers.
55. The procurement will be done using Bank's SBD for all ICB and simplified local BD included in ADETIP's Manual ofProcedures already approved by IDA.
56. Subsequent to the project effectiveness, FEW will implement community participation activities according to the simplified procedures indicated in manual of procedures for Community Driven Development (CDD) activities.
13 57. A post qualification process for works will be carried out based on clear criteria which will include, but not limited to: (i)minimum technical capacity (equipment and staffing), (ii) minimum experience requirement of 4 years in similar project, and (iii)annual tum over for the last three years ofa minimum amount to be determined in relation to the estimated amount ofthe works.
Procurement of Goods
58. Goods procured under this project would include : office and school fumiture, and equipment, school books, medical equipment, chemical products for water purification, water supply network pipes fittings and related spare parts, etc. For all ICB and NCB, the procurement will be done using Bank’s guidelines on Procurement ofGoods included in the procedural manual of ADETIP already approved by IDA.
59. Goods Procured with Community Participation will use the simplified procedures included in the CDD Manual.
Procurement of non-consulting services
60. The project will support capacity building activities for national structure of Risks and Disaster and Management.
Selection of Consultants
61. General description of consulting services to be provided by consulting firms and individuals would include: engineering design studies and preparation of BD, construction supervision, training and advisory services. The selection of local and international consulting firms will be done using the Bank’s standard RFP as included in the procedural manual of ADETIP already approved by IDA.
Operational Costs
62. ADETIP will be remunerated with 6% of total project cost for project administration. This percentage will cover its operating costs and other project implementation related expenses. A sole source contract will be concluded between the govemment and ADETIP before effectiveness.
Assessment of ADETIP’s capacity to implement procurement
Procurement Implementation Arrangements
63. The overall coordination of Djibouti Flood Emergency Rehabilitation Project (FEW) implementation program related to procurement will be carried out by ADETIP’s Technical Department staffed by a procurement specialist with experience in IDA procurement procedures. Due to the extension of services required for the FEW, the Technical Department of ADETIP will be strengthened by adequate number ofprocurement officers having good experience in IDA procurement procedures.
64. Capacity Assessment: An assessment of the capacity of ADETIP to implement procurement actions for the project has been carried out on October 13, 2003 and cleared by the RPA in January, 2004. The assessment reviewed the organizational structure and its capacity in implementing projects as well as the interaction between the Agency and the line authorities.
14 65. Implementation Risks: Most ofthe issuesf risks concerning the procurement component for implementation of the project have been identified and include: (i)weak mechanism of monitoring and evaluation for ongoing activities and for staff performance, (ii)weak capacity in implementing CDD activities, (iii)weak planning, and (iv) slow preparation ofBDs and RFPs.
66. The recent Capacity Assessment Report rated the risk for procurement as HIGH. As a result, areas ofrisks were addressed during the preparation of FEW by the following measures: (i)the preparation of a complete procurement plan of all the project activities,(ii) the recruitment of an accountant and a procurement officer to support the new project operation, (iii)defining the terms of reference of the Steering Committee, (iv) enhancing the coordination between the Project and the beneficiary public services.
67. Therefore, the overall project risk for procurement is MEDIUM.
RESPOR ISSUE /PROBLEM REMEDIAL ACTION 20 % retroactive financing ($1.29 million) for the Availability of funds for urgent procurement needs for education, health . IDA / September 04 immediate needs and ONED and for rebuilding the PK35 bridge. Employment ofan expert to provide TA in the Lack of experience in flood ADETIP / July 04 protection works preparation ofBDs and technical evaluation
Supply ofequipment and text books for the Xl-P/nPnP\ IT- 1- n.4 ivivqacrc) I JUIY u4 rehabilitation ifschools Rehabilitation works for dispensaries MoH(PDSS) / July 04 -7- IJ mn, I ue, lVl0 1c / nug Rehabilitation ofroads in the flooded zone I I u4n” Technical specifications and Clean up of5km ofstormwater drainage channels DAI, MoH / ADETIP bidding documents and installation of500 manhole covers. August 04 Supply and installation ofelectro-mechanical DAI, MoH/ ADETIP equipment to three pumping stations August 04 Procurement ofwater network materials and ONED / ADETIP chemicals. August 04 Bidding process for equipment and textbooks MoE(BEPE) / Aug 04 Immediate procurement of Bidding process for the rehabilitation works for MoH(PDSS) / works and goods for schools dispensaries September 04 and dispensaries MoH(PDSS) / I Bidding process for medical equipment I Sentemher 04 1
15 Frequency of Procurement Supervision
68. In addition to the prior review supervision to be carried out from Bank offices, the capacity assessment of the Implementing Agency has recommended three supervision missions to visit the field to carry out post review ofprocurement actions.
Table A: Project Costs by Expenditure Category-~ (in US $million equivalent) Expenditure Category [ Total costs 1/ 1. Civil Works I 4.63 (3.91) 2. Goods 1SO (1SO) 3. Consultant Services 0.34 (0.34) 4. ADETIP fee 0.36 (0.36) Total 7.17 (6.46) I I I 1/ Figures in parentheses are the amounts to be financed by IDA credit. All costs include contingencies
Procurement Plan
69. At appraisal, the Borrower developed a procurement plan for project implementation which provided the basis for the procurement methods. This plan has been agreed with the Project Team and given below. The Borrower will update (and will be agreed with the Project Team) the Procurement Plan at least annually or as required to reflect the actual project implementation needs and improvements in institutional capacity.
General
70. Agreed Date of the Procurement Plan: Original: July 15, 2004 Revision 1: July 15,2005
71. Date of General Procurement Notice: August 15,2004
Goods and Works and non consulting services
72. Prior Review Threshold: Procurement Decisions subject to Prior Review by Bank as stated in Appendix x to the Guidelines for Procurement :
Procurement Method Prior Review Threshold Comments 1. ICB = > US$150,000 All Contracts NCB (works) = > US$150,000 2. All Contracts NCB (Goods) = > us$loo,ooo 3. Simplified NCB N/A 4. Shopping NIA Procurement in Community 5. N/A ParticiDation
16 Review Estimate Contract Proc. Bid- Duration Reception Comments cost by Bank Opening (Description) Method (Prior/ US$ Date Post) 1. WORKS 1. Rehabilitation of flood protection 1,151,145 ICB Prior 11 Nov. 04 6 M 15 Aug.05 structure Sous lot 1.1. Rehabilitation of embankment 751,145 ICB Prior 11 Nov. 04 6M 15 Aug.05
Sous lot 1.2. Excavation, levelling & widening. 400,000 ICB Prior 11 Nov. 04 6 M 15 Aug.05
~~ 2. Rehabilitation of 7 streets 1,761,116 I ICB I 1 I I I Sous lot 2.1. Voie Type E. 632,576 I ICB I Prior I 10 Jan. 05 I 7 M I 15 Oct. 05 1 Sous lot 2.2. Boulevard Degaulle. I 428,400 I ICB I Prior I 10Jan.05 I 7M I 15Oct.05 I I
Sous lot 2.3. Rue de SOGIK ZIS 73,500 ICB Prior 10 Jan. 05 7M 15Oct.05
Sous lot 2.4. Rue EDD ZIS 105,000 ICB Prior 10 Jan. 05 7M 15Oct.05
Sous lot 2.5. Rue transversale ZIS I 127,400 I ICB I Pnor I lOJan.05 I 7M I 15Oct.057 Sous lot 2.6. Rue Theatre des Salines 179,200 1 ICB I Prior I 1OJan.05 1 7M I 15Oct.05 I Sous lot 2.7. Rues CitCs Progres I 215,040 I ICB I Prior I 1OJan.05 I 7M 1 15Oct.05 1 I
3. Cleaning & rehab. of drainage system I 200,000 I NCB 1 I I I I I Sous lot 3.1. Cleaning of 5 km open and 140,000 NCB Prior 25Nov. 04 7M OlAug.05 covered rain water channels. Sous lot 3.2. Installation of 500 Manhole 60,000 NCB Post 25Nov.04 7M 01Aug.05 covers. 4. Intra-city roads RN1 & RN9 298,887 Sous lot 4.1. rehabilitation of PK 35 bridge on 271,000 DC Prior OlJune 04 7M 01 Feb.05 RNl Sous lot 4.2. rehabilitation of PK 51 bridge on 27,887 DC Prior 15 June04 3 M 15 Sep. 04 RN9 5. Rehabilitation of health centers 68,125 NCB
Sous lot 5.1. Ambouli 19,989 NCB Post 14Mar. 05 4M 14Oct.05
Sous lot 5.2. Ibrahim Balala. 16,328 NCB Post 14Mar. 05 4M 14Oct.05 Sous lot 5.3. Farahad. 15,198 I NCB I Post 14Mar.05 I 4M I 14Oct.05 I I Sous lot 5.4. Arhiba 16,610 I NCB I Post 14Mar.05 I 4M 1 14Oct.05 I 6. Services for PKl2 431,821 NCB
Sous lot 6.1. Water supply 191,624 NCB Prior 13 Dec.04 6M 15Aug. 5
Sous lot 6.2. Construction of 400 pit latrines 240,197 NCB Prior 15 Feb. 05 4M 15Aug. 5
TOTAL I 3,911,094 I I I I I 1
17 1. Equipment for Stormwater drainage 262,500 NCB Prior 16 Sep.04 3M 16Feb.05 Sous lot 1.1 Replacement of 3 sewage pumping station Electro-mechanical 150,000 NCB Prior 16 Sep.04 3M 16Feb.05
Sous lot 1.2. Hydro-cureuse 112,500 NCB Prior 16 Sep.04 3M 16Feb.05
2. Equipment for CES Ambouli 85,674 NCB Post 2 Sep.04 2M 15 Jan..O5
3. Furniture for primary schools and 226,520 ICB Prior 2 Sep.04 2M 15 Jan.. 05 CES Ambouli 4. Text books for primary school/ Study 255,369 ICB Prior 2 Sep.04 2M 15Dec.04 material for CES Ambouli Sous lot 4.1. AI Hourya. I 13,560 I = I = I 2 Sep.04 I 2M I 15Dec.04 I Sous lot 4.2. Ambouli I I 20,339 I = I = I 2 Sep.04 I 2M I 15Dec. 04 I
Sous lot 4.3. Ambouli 11. 18,079 - - 2 Sep.04 2 M 15 Dec. 04
Sous lot 4.4. Arhiba. 27,118 - - 2 Sep.04 2M 15Dec.04
Sous lot 4 5. Gabode I. 13,560 - - 2 Sep.04 2M 15 Dec. 04
SOUSlot 4.6. Q-5. 13,560 - - 2 Sep.04 2M 15Dec.04
Sous lot 4.7. Q-7Bis. 13,560 - - 2 Sep.04 2M 15Dec.04
Sous lot 4.8. CES Ambouli. 135,593 - - 2 Sep.04 2M 15Dec.04
5. Medical equipment for health centers (Ambouli, Ibrahim Balala, Farhad, and 43,503 NS Post 04 Aug. 05 2M 4Nov.05 Arhiba dispensaries) 6. Furniture for health centers (Ambouli, Ibrahim Balala, Farhad, and Arhiba 34,412 NS Post 04 Aug. 05 2M 4Nov.05 dispensaries) 7. Equipements & furniture for water 541,514 supply (ONED) Sous lot 7.1. Equipments for network 236,107 ICB Prior 13 Sept. 04 3 M 30 Jan.. 05
Sous lot 7.2. electro-mechanical equipment . 201,207 ICB Prior 13 Sept. 04 3 M 30 Jan.. 05
Sous lot 7.3 different size water meters 80,328 NCB Post 13 Sept. 04 3 M 30 Jan.. 05
Sous lot 7.4. Motor-pumps. 23,872 NCB Post 13 Sept. 04 3 M 30 Jan.. 05
8. Chemical products for water 50,000 NS/IS Post 13 Sept. 04 3 M 30 Jan.. 05 purification
TOTAL 1,499,492
Legend: ICB = International Competitive Bidding (in accordance with section 2 of the Guidelines) NCB = National Competitive Bidding (in accordance with sections 3.3 of the Guidelines) NS = National Shopping (in accordance with sections 3.5 of the Guidelines) IS = International Shopping (in accordance with sections 3.5 of the Guidelines) DC = Direct Contracting (in accordance with sections of the Guidelines)
18 Selection of Consultants
Selection Method Prior Review Comments Threshold 1. QCBS > US$50,000 All contracts above US$50,000 2. LCS,CQ,SS < US$50,000 All TORS and cost estimates regardless of contract value. All SS methods 3. Individual consultants > US$25,000 All conpacts above US$25,000
74. Short list comprising entirely of national consultants: Shortlists of consultants for services, estimated to cost less than $50,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.
Ref. Description of Assignment cost Selection Review Proposals Comments No. Estimate Method by Bank Submission (Prior/ Date Post) Several package services for technical design studies and construction 120,000 QCBS supervision ofrehabilitation works. Capacity Building for the Disaster 200,000 LCS Management Unit
Legend:
QCBS= Quality and Cost-based Selection (in accordance with sections 2.1 - 2.28) QBS= Quality-based Selection (in accordance with sections 3.2 - 3.4 of Guidelines) FBS= Selection under Fixed budget (in accordance with section 3.5 of the Guidelines) LCS= Least Cost Selection (in accordance with section 3.6 of the Guidelines) CQS= Selection based on consultants’ Qualifications (in accordance with section 3.7 of the Guidelines) sss= single Source Selection in accordance with sections 3.8 - 3.1 1 of the Guidelines) ICB = Intemational Competitive Bidding (in accordance with section 2 of the Guidelines) NCB = National Competitive Bidding (in accordance with sections 3.3 of the Guidelines) NS = National Shopping (in accordance with sections 3.5 of the Guidelines) IS = Intemational Shopping (in accordance with sections 3.5 of the Guidelines)
Project Sustainability
75. The proposed project earmarks a portion of the investment towards providing institutional support and capacity building for long-term disaster prevention and management by assisting the newly created DMU to better undertake its mandate. This is intended to enhance the project sustainability and mitigate against the recurrence of such devastating floods or other disasters. Currently, the only efforts towards such long-term effort is the UNDP-financed long-term disaster prevention and management strategy, but no funds are as of yet available for the implementation ofthe strategy’s recommendations. As such, the proposed IDA project becomes the first entity to invest in long-term disaster preventiodmanagement activities for the sake ofsustainability.
76. In addition, the project’s investment in delivering basic infrastructure services in PK12 is intended to transform this currently very poorly serviced resettlement zone in which government relocated the displaced families (and which has an existing population of 14,000 inhabitants) into a viable place for living. In parallel, the AfD-financed, ADETIP-implemented project in PK12 is meant to enhance the site as a viable place for living and to create a viable community there. Finally, the government’s investment in Doraleh Port, of which financing has been arranged for
19 the petroleum terminal that is expected to be completed in 12-18 months, will further strengthen the locational appeal ofPK12 and contribute to direct and indirect job creation.
Environment and Social Aspects
77. As the proposed project is primarily geared towards the rehabilitation ofexisting social and economic infrastructure, its negative environmental and social impacts are by definition minimal. The only project component ofpotential modest impact is the Oued rehabilitation over the 2.5km stretch facing the populated parts ofthe city that are most vulnerable to flooding.
78. In principle, the Bank’s Operational Policy on Involuntary Displacement (OP 4.12) does not apply to people whose housing or economic activities were displaced by the floods since they are refugees from natural disaster. Yet, the project’s financing offlood control works in the Oued rehabilitation project may end up-depending on final designs-displacing fewer than 200 current residents or economic activities, thereby triggering the policy and requiring an abbreviated Resettlement Action Plan (RAP). Indeed, rebuilding the protection dyke may tum out, depending on the final design of its alignment vis-his the existing condition on the ground, to necessitate partial/full relocation of several makeshift housing units, which suffered from significant flood-related damages and whose occupants were reportedly relocated to PK12. Similarly, the enlargement of the Oued riverbed to an average width of 60-70m is expected to require that the public domain remain as a protected area for the Oued riverbed to restore its flood water drainage ability to an acceptable level. As a consequence, agricultural plots that had encroached over time and that have been entirely washed away by the flood will not be allowed to encroach again in the future on the public domain consisting in the Oued riverbed. The IDA team recommended that the Government provide compensation and socio-economic support to the farmers who lost their agncultural plots to the flood. The widening/leveling works may also require that parts ofthe encroachments by few adjacent agricultural plots be returned back to the public domain. Most such takings are expected to constitute minimal portions ofthe plots, except in few cases (where the Oued bed has narrowed down to a width of 20m) where the talung may be more substantial. In tum, the adjacent agncultural plot owners will benefit from a reinforced embankment, created from the excavation material from the Oued riverbed.
79. Whether or not the project’s financing of flood control works in the Oued rehabilitation project may end up displacing current residents or economic activities and thereby triggering OP 4.12 and requiring the preparation of a RAP cannot, however, be determined prior to effectiveness and before the design studies for the civil works are carried out. Should a RAP be needed, it will be undertaken by the SC with ADETIP’s assistance during the feasibility studies and the preparation of the Environmental Assessment (EA), which will be in the form of an Environmental Management Plan (EMP) as explained below. Preparation ofthe EMP and ofthe RAP, if necessary, will be a condition for the no-objection in moving ahead with the Oued rehabilitation’s civil works. Terms of reference for the RAP, if needed, will be drafted in consultation with and cleared by the MNA Regional Safeguards Coordinator.
80. Overall, the project’s negative environmental impacts are expected to be localized and limited in nature, which places the proposed operation in Category (B) in accordance with the Bank’s Operational Policy on Environmental Assessment (OP 4.01). Thus, the project will only require limited EA, namely an EMP with the intention ofundertaking corrective measures as part of the project. However, given the emergency nature ofthe operation and the need to produce a rapid intervention, the EMP as well as the determination of the applicability of OP 4.12 will be undertaken after effectiveness and in parallel with project implementation so as not to block the disbursement of urgently needed funds for the rehabilitation of schools and health centers, replacement of damaged text books, etc. This is in accordance with OP 4.01 section 13 on emergency recovery projects, which applies to this project. A waiver to this effect was approved
20 on July 2,2004, by the RVP. Terms ofreference ofthe EMP will be drafted on or before July 15, 2004 in consultation with and cleared by MNA Regional Safeguard and Environmental Advisor.
81. In addition, the potential and minor negative environmental impacts will be avoided by providing instructions in the contract documents that specifically address environmental issues in a manner acceptable to the Bank, as well as following Good Management Practices during reconstruction. ADETIP, which would be in charge of project implementation, has received training in sound environmental management procedures and its capacity to satisfactorily implement sound environmental measures has been demonstrated in previous IDA and other donor-funded projects and is reflected in its Operations Manual.
Participatory Approach
82. Guidelines for beneficiary participation will be included in the Operational Manual. It is important to note that ADETIP, the project implementing agency, has significant experience in working with NGOs and CBOs in its IDA and other donor-financed projects. Most importantly, ADETIP is currently implementing an AD-financed infrastructure and community development project in PK12, which is the same area where government settled the flood victims. The project hinges on the development and strengthening of community-based associations, called ComitCs de DCveloppement de Quartiers (CDQs) at the basis ofall activities. ADETIP will ensure that the flood victims will be integrated in community development activities and that economic and community development activities tailored to the needs of the flood victims will be developed. To this end, the participation of women and women’s NGOs will be given special attention to ensure that women’s needs and gender relations are being addressed throughout the project. The preference of associations as delivery mechanisms would also favor women’s participation. Finally, the delivery ofbasic infrastructure services through both the AD-financed and proposed IDA projects, will ensure that PK12 can become a livable and viable community.
83. It is important to note that the emergency flood rehabilitation efforts have witnessed the participation of all stakeholders: government agencies, the private sector, civil society, the donor community, as well as the French and US troops stationed in Djibouti. The Djiboutian society showed solidarity in the aftermath of the disaster, with donations of food and other basic needs’ assistance large enough to have not required assistance from the World Food Program. Similarly, the private sector responded to the authorities’ call for donations to the government-administered program for the construction of new housing to the flood victims whose houses were washed away. Some FDj 260 million were pledged to build 400 assisted self-help housing units and FDj 117 million already collected.
Considerations to Vulnerable Groups
84. The project is designed with special attention to the needs of vulnerable groups, including low-income households, women, children and the elderly. The project’s focus on rehabilitating damaged social and economic infrastructure is primarily to the benefit of lower-income groups, including first and foremost the flood victims and the population ofAmbouli, Djebel, 7 and 7bis quarters. The delivery ofbasic infrastructure services to PK12, especially water supply, benefits not only the flood victims but the low-income and very poorly serviced existing population of PK12. The IDA project’s Oued rehabilitation component is also primarily targeted at the population of the flood-prone area, which is largely poor. The project’s focus on rehabilitating schools is to ensure that children continue to have uninterrupted access to education, which along with health are IDA’S two main areas of focus in Djibouti. ADETIP will also ensure that appropriate gender considerations are taken into account both in the proposed project and also in its ongoing community development activities in PK12. One key area is to advocate that titles to the land parcels for housing the flood victims are issued as joint titles (in both spouses’ names). Finally, the needs ofthe elderly and female-headed households among the flood victims are being 21 taken into account in the assisted self-help housing process; already a Djiboutian private sector company has committed to financing the construction often houses for flood victim families that are not able to build their own houses, especially the elderly and female-headed households.
V. PROJECT BENEFITS AND RISKS
Project Benefits
85. The proposed project will generate innumerable benefits to the national economy. It will contribute to the restoration of the economic and social infrastructure that were disrupted by the severe damage due to the floods. Through the rehabilitation of the damaged RN1 road, land transport between Djibouti and Ethiopia can be resumed without trucks incurring the significant delays, depreciation to their vehicles, and the risks ofdamage to their cargo that they are currently face when taking the unpaved bypass road. Similar gains, although more difficult to quantify, apply to the rehabilitation ofRN9 and inner city roads, especially that the latter are as a result of the flood in very poor conditions. Restoring the storm-water drainage system is equally crucial for it will restore their discharge function of waste water and ensure that in the event of subsequent floods or heavy rains, the system will function properly, thereby ensuring faster drainage, efficient mobility throughout the city and less disruptions to citywide activities.
86. The benefits ofrehabilitating the Oued embankment and rebuilding the protection dyke (to higher technical/engineering standards) along with restoring the Oued riverbed to a minimally appropriate width (60-80m, so as to align with the span of the RN1 bridge and thus allow for a smoother flow of flood water) cannot be overstated. Such rehabilitation work will tremendously improve the Oued’s ability to drain flood water to the sea smoothly, which would greatly minimize the risks of human, physical and economic devastation. These works build upon and will be hrther coordinated with the comprehensive study for the long-term rehabilitation of the Ambouli Oued throughout its entire span in the country. The study, which is almost complete and whose draft final report was made available to the IDA mission, is financed by the AfDB and is expected to be validated by the authorities in July 2004 and its final recommendations endorsed.
87. The rehabilitation of the water authority ONED’s ability to undertake back-logged and urgent O&M activities and the rehabilitation of health and educational establishments will yield equally important benefits. ONED serves a population ofabout 350,000 persons in Djibouti City. The rehabilitation of the College of Ambouli and the seven primary schools will respectively allow college students and primary school students to resume normal educational activities, while the rehabilitation of the four health centers is expected to benefit a catchment population ofabout 80,000-1 00,000 inhabitants in the four communities served.
88. The delivery ofbasic water and sanitation infrastructure services to the resettlement zone in PK12 in which the authorities relocated the displaced families is expected to improve living conditions for thousands of low-income people. The improvement of the water supply system and provision of four public standpipes will not only benefit the 400 households (an estimated 2,400 persons) that were recently resettled after the April 2004 floods, but also serve to improve the very poor coverage of water supply infiastructure for PK12’s existing 14,000 inhabitants, which are currently only served with two public standpipes (of which one is not working and where weak water pressure is a constant problem). The provision of pit latrines will ensure that the 400 resettled families live in better sanitary conditions than would be the case without IDA’S intervention, an improvement that is expected to make an important contribution to the reduction ofdiseases. Finally, investing in providing institutional support and capacity building to DMU to ensure that this newly created institution is better equipped to better respond to disasters and undertake preventive activities is expected to yield long-term positive benefits.
22 Project Risks
89. Despite the benefits, there are also risks that the project faces. These are as follows:
Risk I: Institutional overlap and lack of coordination in the Ambouli Oued rehabilitation project among government ministries: The risk of institutional overlap, due to confused and overlapping mandates and which would result in lack of coordination in the Ambouli Oued rehabilitation project, exists between three line ministries:
9 MOA,designated by the government as the line ministry in charge of overseeing and coordinating with the EU the financing of a long-term study for the rehabilitation ofthe Oued and subsequent financing ofsome ofthe works (within an overall budgetary envelope of Euros 4.9m). The TOR were prepared, the consultant selection process is underway and the first pre-feasibility mission is expected in September; ii) MoH, through DAI, which is having a comprehensive sanitation strategy for Djibouti City financed by AfDB (including a component for the rehabilitation of the Oued, for which the estimated cost ranged between FDj 230-560 million depending on the selected alternative) as a precondition for further AfDB financing of works. Despite the detailed study, DAI has limited resources (through direct transfer from the State budget) and the department may also be merged under ONXD shortly, which is one of the main institutional reform recommendations proposed by the study and which needs to be implemented if the EU is to finance any subsequent works in the sector; and iii) MOTE, through DE, which has put forward a design based on a gabion-based retaining wall and is planning to work on the Oued bed rehabilitation. The department is better equipped than DAIbut acknowledges that it needs a detailed study to implement the work, and as such is waiting for the outcome of the EU- financed study under the MOA.
Proposed mitigation measures to Risk I: The proposed expansion of ADETIP’s steering committee (as explained in Section V) will ensure that a vehicle is in place for government coordination ofthe different line ministries and agencies’ work.
Risk 2: Overlap and lack of coordination in the Ambouli Oued rehabilitation project among donor agencies: A slight risk of overlap and possible lack of coordination in the Ambouli Oued rehabilitation project, exists between the present IDA project, the EU and AfDB.
Proposed mitigation measures to Risk 2 Given that the EU-financed study for the long-term Oued rehabilitation is expected to start shortly, the IDA team coordinated with the resident EU mission to have the designated consultant develop, by October 2004, a list of urgent actions needed for the Oued rehabilitation within the 2.5km adjacent to Djebel and Ambouli quarters, so that these could be financed within the present project’s envelope for the Oued rehabilitation. Alternatively, the current plans for dyke reconstruction and Oued riverbed rehabilitation proposed under this project will be given to the EU consultant for revision and validatiodamendment. Similar coordination is planned shortly with AfDB (which does not have a permanent representation in Djibouti) in addition to coordination with DAI, AfDB’s counterpart in the sanitation strategy.
Risk 3: Delays or cancellation ofimplementation ofproject-related activities planned by other entities (government andor donor agencies): This is especially valid for project components which rely on coordination with other entities, namely the Ambouli Oued rehabilitation project and in the delivery of basic infrastructure services to PK12 (which is conditioned on 23 the government’s pursuit of its plan of distribution of legal land titles and building materials for housing construction to the distressed families).
Proposed mitigation measures to Risk 3: From the onset ofthe project identification mission, the IDA team has initiated coordination with all relevant/concerned government entities and donor agencies and is sustaining close cooperation with these entities to ensure coordination of activities. With respect to PK12 project, the Bank’s no objection for the delivery of basic infrastructure services to the resettlement site is conditioned on the government’s prior grant ofland parcels to the distressed families and the delivery ofbuilding materials (for which the necessary funds-FDj260 million-have already been assembled through a fundraising effort with the private sector in Djibouti).
Risk 4: Minor relocation/resettlement risks as a result of the Oued rehabilitation project: The rebuilding ofthe flood protection dyke according to the preliminary design in place may turn out to necessitate the partial/full relocation of one or two (makeshift) housing units, which have been largely damaged by the floods. This risk cannot be ascertained until the actual topographic survey (survey of existing conditions) is undertaken and the occupancy of these units ascertained (the houses seemed unoccupied at the time of the mission visit, which may be because the house occupants have been resettled in PK12).
Proposed mitigation measures to Risk 4: As a condition for the no-objection to proceed with the protection dyke construction, the IDA team requested that a) the design ofthe protection dyke be revised (within the limits of structural integnty) to avoid relocation of any housing structures; b) in case the one/two houses in question turn out to be occupied (as will a survey ascertain) and their relocation unavoidable to implement such a critically important dyke, that appropriate compensation is provided to the families in question according to a resettlement/ compensation plan to be pre-approved by IDA
Risk 5: The resettled families do not want to remain in PK12 or they sell their new land parcels and houses for which the project has financed basic infrastructure), cash in on the windfall profit and return to squat in their former location or elsewhere.
Proposed mitigation measures to Risk 5: To help provide more accurate information on this matter, the IDA mission drafted TOR for a rapid socio-economic survey of living conditions ofthe distressed families in both PK12 and in their former locations (Quartier Bombages and Phare d’Ambouli), designed to develop an understanding ofthe extent of their willingness to remain in PK12 and of their needs to improve living conditions (Annex 9). In addition, the fact that PK12 is benefiting from four different donor-financed projects (including by AD and IDA) providing socio-economic assistance and physical amenities including a paved access road, a health center, a maternity center and a bus stop, constitutes a significant contribution into malung PK12 a livable place. The proximity of PK12 to Port Doraleh and its employment opportunities also makes the location particularly attractive, even if it remains somewhat far from the city center (12km). Finally, that ADETIP is currently implementing community development associations and activities (with AD financing) in PK 12-intended to create a strong sense of community and to act as a channel for economic development activities-is particularly propitious since ADETIP will ensure the integration of the newly resettled families within existing socio-economic structures/activities in place in PK12. Finally, ADETIP has significant track record in working with NGO’s/CBO’s in its projects, including in PK 12.
24 Agreed Actions
90. During negotiations, assurances were obtained from the Government of Djibouti that following measures will be undertakedensured by the Project Coordination Committee chaired by the Prime Minister:
a. Ensure the coordination between the different government line ministries and agencies in general, but especially in the Ambouli Oued rehabilitation project where there seems to exist an institutional overlap between three ministrieddepartments currently involved in different ways including studies and/or works: Ministkre de 1’ Agriculture, de 1’Elevage et de la Mer (MOA), Ministkre de l’Habitat, de l’urbanisme, de 1’AmCnagement du Territoire (MoH) represented by the Direction de 1’Assainissement et des Infrastructures (DAI), and Ministhe de 1’Equipement et du Transport (MOTE)represented by Direction de 1’Equipement (DE); b. In the Oued rehabilitation project, avoid to the maximum extent possible displacing any structures as a result of the construction ofthe protection dyke and the rehabilitation of the Oued dry riverbed (pertaining to agricultural. Should property be taken in whole or in part unavoidably, then put in place a system of consultation, indemnification and where relevant a resettlement plan acceptable to IDA; C. Ensure that all ministries and agencies with a stake in the different project components (ONED, DEMOTE, DAI/MoH, Ministry of Health, Ministry of Education, Ministkre dClCguC A la Promotion de la Femme, etc) will take charge of preparing the technical specifications for the works and goods to be procured and communicate these documents in time for ADETIP to prepare the BD and launch the procurement process in a timely basis; d. Ensure that, prior to the construction of the pit latrines in PK12, GODwill have granted the flood victims occupancy permits to the land parcels and that the housing construction process will be ready to start concurrently; e. Ensure that ADETIP will commission a rapid socio-economic study of living conditions ofthe displaced families and in PK12 (See Attachment 10 ofthe TA); f. Ensure that ADETIP will strengthen its technical and accounting slulls by hiring additional staff and undertaking other necessary measures to ensure the smooth implementation ofthe project; and €5 Towards promoting gender equality and ultimately project sustainability, ensure women’s obligatory participation in construction and service delivery committees; ensure that investment in capacity building (such as training or access /control ofresources) includes women; and ensure that the occupancy permits for the land parcels and the registration of houses are issued in the name of the couple or the female in the female-headed household.
91. Finally, it was agreed that a mid-term review will be undertaken by March 3 1,2006.
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I d c ATTACHMENT5 - ESTIMATEDCOSTS AND FINANCINGPLAN
DJIBOUTI - FLOOD EMERGENCY REHABILITATION PROJECT
Estimated Costs and Financing Plan (US$ million)
1/ Numbers may not add due to rounding
35 ATTACHMENT 6 - FINANCINGPLAN
DJIBOUTI - FLOOD EMERGENCY REHABILITATION PROJECT
Financing Plan by Expenditure Category (US$ million)
IDA IDA Government Expenditure Category Total Grant Credit contribution I Civil Works I 1.21 I 2.71 I 0.72 I 4.63 I I Goods I 1.50 I 0.00 I I 1.50 I Consultants Services 0.16 0.16 0.32 ADETE' fees 0.17 0.17 0.34 I Unallocated I 0.19 I 0.19 I
I I I I 1/ Numbers may not add due to rounding
36 ATTACHMENT7 - PROCUREMENT
DJIBOUTI - FLOOD EMERGENCY REHABILITATION PROJECT
Summary of Proposed Procurement Arrangements I’
Procurement Met1 Expenditure Category ICB NCB Other Total Cost
Civil Works 2.91 0.70 dl0.30 3.91
Goods 0.92 0.45
Consultant’s Services and Training 6.32 I 0.32 ADETIP Project Management & Implementation Assistance fee Project Base Cost 3.83 1.15 Unallocated 0.23 0.16 0.39 Total Project Cost 4.06 1.31 1.09 I 6.46
11 Numbers may not add due to rounding.
37 ATTACHMENT8 - DISBURSEMENTARRANGEMENTS
DJIBOUTI - FLOOD EMERGENCY REHABILITATION PROJECT
Disbursement Arrangements
(US$ million) I'
Amount Disbursement Category ($VI Expenditures to be financed 1. Civil Works 3.91 100% 2. Goods 1.50 100% 3. Consultants' Services & Training 0.32 100% 4. ADETIP Project Management & Implementation 0.34 100% Assistance fee 5. Unallocated 0.39 Total 6.46
Estimated Disbursements of IDA project
Bank FY 2005 2006 2007 Annual 4.18 2.00 0.28
38 ATTACHMENT 9 - KEY IMPLEMENTATION AND MONITORINGINDICATORS
DJIBOUTI - FLOOD EMERGENCY REHABILITATION PROJECT
Key Implementation Activities and Monitoring Indicators
Components Key Performance Indicators Monitoring and Evaluation
Quarterly and yearly 1.a Rehabilitation of Flood protection dyke rebuilt progress reports and flood protection % of Oued riverbed excavated, leveled and widened Bank supervision structures Population benefiting from diminished flooding risks reports Kilometers ofdamaged roads rehabilitated / resurfaced Number ofvehicles benefiting each day from restored traffic on RN1 and RN9 1.b Rehabilitation of Kilometers of clogged stormwater drainage channels roads and drainage cleaned infrastructure Number of new manholes installed Number of new electro-mechanical equipment installed (f) Hydro-cureuse acquired and operational (a) Number of rehabilitated schools colleges, classrooms and laboratories where activities were resumed 1.c Rehabilitation of (b) Number of students benefiting from the resumption of schools educational activities in their affected colleges/schools and the replacement of damaged text books (a) Number of affected health centers restored to functioning 1.d Rehabilitation of (b) Population benefiting from the restored functioning ofthe health centers rehabilitated health centers (a) % ofONED’s equipment for nemork, chemical products, electro-mechanical equipment, counters and pumps 1.e Rehabilitation of acquired and where relevant installed and operational water infrastructure (b) Population benefiting from the resumption of OSED’s ability to undertake O&M activities
(a) Number ofpublic water standpipes built and operational (b) Population benefiting from the newly installed public Quarterly and yearly water standpipes progress reports and (c) Committees for the O&M ofthe public standpipes put in Bank supervision place and operational reports (d) Number ofpit latrines completed (e) Population benefiting from improved sanitary conditions
(a) Training, capacity building and expert assistance carried Quarterly and yearly out‘provided to DMU in accordance with the progress reports and recommendations ofthe UNDP-sponsored national Bank supervision disaster management study reports
Quarterly and yearly (a) Timely implementation ofthe project, in accordance with progress reports and procurement and disbursement guidelines Bank supervision reports
39 ATTACHMENT IO- TOR FOR RAPID SOCIO-ECONOMIC STUDY OF LIVINGCONDITIONS OF THE DISPLACEDFAMILIES AND IN PK12
Objectives: The objectives ofthe study are to:
0 Evaluate the living conditions ofthe distressed families (employment, unemployment rate, % offamilies working in agricultural activities in the Oued, housing conditions, infrastructure, cost oftransportation to commute to work, etc) on the basis of: 1) socio- economic studies prepared by ADETIP in the Bombages and Phare d’Ambouli Quarters and 2) fieldwork in the two abovementioned quarters and in the resettlement zone PK12; 0 Evaluate actual living conditions in PK12 Quarter on the basis ofthe ADETIP-prepared study and the different ongoing donor-financed interventions (IDA, AfD); 0 Understand the distressed families’ willingness to resettle in the PK12 Quarter by comparing the ensuing advantages (secure land tenure, obtaining building materials for housing construction, etc.) to the disadvantages (additional transportation cost, potential loss ofagricultural land, etc); and 0 Understand the distressed families’ needs and priorities that can facilitate their settlement in the PK12 Quarter (water supply, electricity, vocational traininglmicrocredit, etc).
Methodology: 1. Examination ofthe socio-economic studies prepared by ADETIP in Bombages et Phare d’Ambouli Quarters 2. Field work survey (10 households in Bombages Quarter, 10 households in Phare d’Ambouli Quarter, 10 households in PK12 Quarter)
Product: Concise report (10-15 pages) with a one-page executive summary
Duration of study: 5 days (3 days to examine the studies and do the fieldwork and two days for report writing)
Qualifications of the Consultant: Academic background in sociology or similar qualifications, 7 years ofprofessional experience in work ofsimilar nature (fieldwork, participatory planning, etc) and excellent capacity ofcommunication and report ‘writing
40 I
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ATTACHMENT 12 - FEW STEERING COMMITTEE / COMITE DE PILOTAGE
1. Justification of the steering committee During the identification mission by IDA, it was agreed to put in place a steering committee for the coordination and oversight ofthe FERP project, which would be implemented by ADETIP.
From an operational viewpoint, the implementation of such a project involves a large number of stakeholders (at various levels of government, different public agencies, concessionaires, community groups, user committees, etc), which necessitates the set up of a such a steering/coordinating committee.
2. Obiectives of the steering committee
The main objective is to put in place an institutional framework that can ensure effective project implementation.
The specific objectives ofthe steering committee are to: o Create a participatory institutional framework involving, mobilizing and coordinating the different partners and stakeholders (public and quasi-public agencies, etc); and o Develop a monitoring instrument for project activities.
3. Tasks of the steering committee
o Follow up the implementation ofthe project’s different components and the progress of work, primarily through the quarterly progress reports produced by ADETIP and the assessment ofproject performance through the FERP performance indicators; o Assess the general directions ofthe project; o Ensure that project implementation procedures conform with IDA procedures and regulations; o Coordinate the activities ofthe different institutions involved in the implementation ofthe project and ensure its smooth and timely implementation; and o Make decisions on any issues relating to the project that may arise.
4. Composition of the steering committee
The steering committee consists of
A) State institutions: o Prime Minister’s office; o District ofDjibouti; o A representative ofthe Disaster Management Unit (MoI); o The Ministry ofAgriculture; o The Housing and Urbanism Directorate (MoH); o DAI (the Sanitation and Infrastructure Directorate, MoH); o DE (the Equipment Directorate, MOTE); o The Housing Fund; o A representative ofthe IDA-financed International Road Corridor Project;
B) Concessionnaires o ONED o EDD
43 C) Implementing agency o ADETIP
D) Any other entities determined by the Government
5. Functioning
The Steering Committee is headed by the Prime Minister’s office and its decisions will be taken by consensus or by the Steering Committee President.
ADETIP will constitute the Steering Committee’s secretariat.
At the request ofthe Steering Committee’s President, the Committee can invite to its meetings any stakeholders or entity for consultation.
The Steering Committee meets at least on a quarterly basis or more frequently if needed.
44 MAP SECTION