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Dodig-2014-005) INTEGRITY* EFFICIENCY* ACCOUNTABILITY* EXCELLENCE Mission Our mission is to provide independent, relevant, and timely oversight of the Department of Defense that: supports the warfighter;promotes accountability,integrity, and efficiency; advises the Secretary of Defense and Congress; and informs the public. Vision Our vision is to be a model oversight organization in the federal governmentby leading change, speaking truth, and promoting excellence; a diverse organization, working together as one professional team, recognized as leadersin our field. Fraud, Waste and Abuse •••••••••••••••••••••••••••••••••• DoDBOTLINE•••••••••••••••••••••••••••••••••• 1.800.424.9098 • www.dodig.mil/hotline For more information about whistleblower protection, please see the inside back cover. October 30, 2013 Finding Continued Objective humanitarian assistance projects we observed in accordance with the sustainment plan. This occurred because USAFRICOM and Our objective was to determine whether Combined CJTF-HOA officials did not develop implementation guidance on how Joint Task Force-Horn of Africa (CJTF-HOA) officials to build host nation capacity with an emphasis on knowledge and were adequately planning and executing civil-military skills transfer. operations (CMO) in accordance with U.S. Africa Command (USAFRICOM) objectives. We reviewed 49 Finally, CJTF-HOA officials are not required to conduct 1-year after of 137 humanitarian assistance and humanitarian and action reports for completed humanitarian and civic assistance civic assistance projects that were planned, ongoing, structure projects above $10,000. This occurred because the Under or completed fromFY 2010 through FY 2014 with an Secretary of Defense for Policy did not include a requirement in estimated value of$8.70 million. guidance to determine whether structures were sustained by the host nation and used as intended. Finding As a result, officials could not provide supporting documentation to CJTF-HOA officialsdid not adequately plan or execute verifywhether $228,971 was properly accounted forand there is a risk CMO in accordance with USAFRICOM objectives. that documentation for other projects was not maintained. In addition, Although CJTF-HOA officials identified how projects DoD lacks assurance that project structures are sustained. supported USAFRICOM objectives for 40 of the 49 projects, officials did not accurately identify how projects supported objectives for the remaining 9 Recommendations projects. This occurred because CMO officialsdid not Among other recommendations, we recommend that the Under effectively use the Overseas Humanitarian Assistance Secretary of Defense for Policy include a sustainment requirement for Shared Information System to identify how projects humanitarian and civic assistance structure projects. We recommend supported USAFRICOM objectives and were not that the Commander, USAFRICOM, and Commander, CJTF-HOA, revise required to receive training on strategic guidance. and issue standard operating procedures. We also recommend that the Commander, CJTF-HOA, conduct a reconciliation of funds for In addition, CJTF-HOA officials did not report actual humanitarian and civic assistance project expenditures and require cost data or could not provide all expenditure strategic guidance training. documentation for fourof six projects nonstatistically selected for funding review. This occurred because both USAFRICOM and CJTF-HOA officials did Managment Comments not develop adequate procedures to account for Comments from the Under Secretary of Defense for Policy were project costs. responsive. We received consolidated comments on the finding from the Acting Chief of Staff, U.S. Africa Command, but he did not respond Also, CJTF-HOA officials could not ensure the host to the recommendations. Therefore, we request comments to the nation would sustain one out of the four completed final report by November 29, 2013. Please see the Recommendations Table on the next page. Visit us on the web at www.dodig.mil POKOPPICfAL USE ONLY noDJG-2014-005 (ProjectNo. 0�012-0000JA-0!8�.000) [ i FOR OFFICIAL USE ONLY RecŽŵŵĞŶĚĂƟŽŶƐ Table RecommendaƟŽŶƐ No ĚĚŝƟŽŶĂů Management Requiring Comment Comments Required Under Secretary of Defense for Policy 1 Commander, U.S. Africa Command 2.a.i, 2.a.ii, 2.a.iii, and 2.b Commander, Combined Joint Task Force- 3.a, 3.b.i, 3.b.ii, 3.b.iii, 3.c, 3.d.i, Horn of Africa 3.d.ii, 3.e, 3.f, 3.g, 3.h, and 3.i Please provide comments by November 29, 2013. FOR OFFICIAL USE ONLY ii ሃ ǦʹͲͳͶǦͲͲͷ ȋ Ǥ ʹͲͳʹǦͲͲͲ ǦͲͳͺʹǤͲͲͲȌ rentOF¥ICtA1s USE ONLY INSPECTOR GENERAL DEPARTMENT OF DEFENSE 4800 MARK CENTER DRIVE ALEXANDRIA, VIRGINIA 22350-1500 October 30, 2013 MEMORANDUM FOR UNDER SECRETARY OF DEFENSE FOR POLICY COMMANDER U.S. AFRICA COMMAND COMMANDER, COMBINED JOINT TASK FORCE-HORN OF AFRICA SUBJECT: Combined Joint Task Force-Horn of AfricaNeeded Better Guidance and Systems to Adequately Manage Civil-Military Operations (Report No. DODIG-2014-005) We are providing this report forreview and comment. We considered management comments on a draft of this report when preparing the final report. We reviewed 49 of 13 7 humanitarian assistance and humanitarian and civic assistance projects that were planned, ongoing. or completed fromFY 2010 through FY 2014 with an estimated value of$8.70 million. Combined Joint Task Force-Horn of Africa officialsdid not adequately plan or execute civil-military operations. For example, officials could not provide supporting documentation to verify whether $228,971 was properly accounted for and there is a risk that documentation forother projects was not maintained. In addition, DoD lacks assurance that project structures are sustained. This is one in a series of reports on civil-military operations in the Horn of Africaregion. DoD Directive 7650.3 requires that recommendations be resolved promptly. Comments from the Under Secretary of Defense for Policy were responsive, and we do not require additional comments. We received consolidated comments from the Acting Chief of Staff, U.S. Africa Command that included consideration of comments from the Commander, Combined Joint Task Force-Horn of Africa. The Acting Chief of Staff, U.S. Africa Command provided comments on the finding, but did not comment on the recommendations. Therefore, we request the Commander, U.S. Africa Command and Commander, Combined Joint Task Force-Hornof Africaprovide comments to the final report by November 29, 2013. Please send a PDF file containing your comments to [email protected]. Comments provided to the report must be marked and portion-marked, as appropriate, in accordance with DoD Manual 5200.01. Copies of your comments must have the actual signature of the authorizing official foryour organization. We cannot accept the /Signed/ symbol in place of the actual signature. If you arrange to send classified comments electronically, you must send them over the SECRET Lnternet Protocol Router Network (SIPRNET). We appreciate the courtesies extended to the staff. Please direct questions to (b)(6) at (703) 6041111 (DSN 6641111). Amy J. Frontz Principal Assistant Inspector General for Auditing cc: Director, JointStaff FOitOFFICtA± USE ONLY D0D!G-2QH-Q05 I iii FOR OFFICIAL UBE ONLY Contents Introduction Objective ____________________________ l Background 1 Review of Internal Controls 4 Finding. Planning and Execution Could Be Improved _6 Projects Not Always Planned in Accordance With Strategic Objectives ______7 EffectiveUse of System and Training Needed to Improve Project Planning 8 Project Fund and Cost Data Not Accurate, Complete, or Maintained 8 Adequate Procedures and Proper Use of System Needed to Improve Oversight of Project Funds and Cost Data ________________ 12 Sustainment Plans Developed, but Emphasis Needed on Knowledge and Skills Transfer ________________________ 13 Implementation Guidance Needed to Improve Host Nation Capacity and Sustainment _________________________ 15 DoD Requirement Needed to Determine Sustainment for Humanitarian and Civic Assistance Project Structures ________________ 16 SufficientAssessment Data Not Collected or Used 17 Formal Assessment Framework Needed ________________ 18 Activities Not Always Planned or Executed in Accordance With Strategic Objectives ________________________ 19 Guidance and Systems Needed to Better Manage Activities 22 Conclusion 23 Management Comments on the Finding and Our Response __________ 23 Recommendations, Management Comments, and Our Response 25 Appendixes Appendix A. Scope and Methodology _________________ 29 Projects and Activities Reviewed 30 Use of Computer-Processed Data 31 Use of Technical Assistance 32 Prior Coverage ______________________ 32 FOR OFFICIALUBE ONLY iv I DODIG-2014-005 FOR OFFICIAL USEONLY Appendix B. Projects and Activities Results ______________ 33 Appendix C. Funding Authorities, Approval Process, and Project Guidance 42 Appendix D. Theater Plans 46 Management Comments Under Secretary of Defensefor Policy _______________ 48 U.S. Africa Command 49 Acronyms and Abbreviations __________ s1 f?OKOf?f?ICIAL U�E ONLY DODIG-2014-005 I v FOR OFFICIAL UBE ONLY Introduction Introduction Objective Our objective was to determine whether Combined Joint Task Force-Horn of Africa (CJTF-HOA) personnel were adequately planning and executing civil-military operations (CMO) in accordance with U.S. AfricaCommand (USAFRICOM) objectives. This is one in a series of reports on CMO in the Horn of Africa. See Appendix A for a discussion of our scope and methodology and prior coverage related to the
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