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AGM-2018.Pdf 32nd ANNUAL GENERAL MEETING CANADIAN NAVAL MEMORIAL TRUST 28 JUNE 2017 – THEATRE IN ART GALLERY OF NOVA SCOTIA 1723 HOLLIS STREET, HALIFAX, NS 32.01 Welcome and Introduction: Chairperson The Chairman, Wendall Brown, called the meeting to order at 1:21 pm. He introduced the Directors, Trustees Bill and Jette Thomas from Dundas, ON, and Bruce McKean from Ottawa, ON. He acknowledged the presence of the Project Working Group Officer, George Borgal, and the former Project Working Group Officer, Ted Kelly, and thanked him for being at the AGM. There were 59 people in attendance. A. Prayer for departed Trustees: Padre Andrew Cooke The CNMT Chaplain, LCdr (Ret’d) Andrew Cooke, read the names of Trustees who had Crossed the Bar during the past year (Annex A) 32.02 Approval of Minutes for 31st AGM MOTION: It was moved by Bill Gard and seconded by Patricia Martenson that the minutes of the 31st AGM on 29 June 2016 be accepted. CARRIED 32.03 Chairman’s Report: Bryan Elson and Wendall Brown Bryan Elson and Wendall Brown presented their Annual Reports: Bryan Elson from last year’s AGM to 5 May 2017 and Wendall Brown from 5 May to 28 June 2017. (Annex B) 32.04 Treasurer's Report: Bryn Weadon The Treasurer, Bryn Weadon, presented a report on the Financial Status of the Trust. There were no questions. (Annex C) MOTION 1: Bryn Weadon moved and Barry Wile seconded that the 31 December 2015 Audited Financial Statements, provided to members in advance of the meeting be approved. CARRIED MOTION 2: Bryn Weadon moved and seconded by Ted Kelly that WBLI be retained as our Trust auditors. CARRIED 32.05 Investment Committee Report: Bryn Weadon Bryn Weadon presented the Investment Committee Report. (Annex D) 32.06 Project Working Group - Battle of Atlantic Place: George Borgal George Borgal presented the Project Working Group Report. (Annex E) MOTION: It was moved by Wendall Brown and seconded by Bryan Elson that the Canadian Naval Memorial Trust acknowledges with sincere gratitude the key leadership of Ted Kelly as Chair of the Project Working Group, and of Hugh MacPherson who was the Working Group’s link to government and the business community. Together they provided a never-ending source of ideas to establish the visionary concept for Battle of the Atlantic Place which, when achieved, will celebrate the accomplishment of the generation of Canadians that transformed Canada, and serve to preserve HMCS Sackville for the future benefit of all its citizens. CARRIED 32.07 Ships Operations Report: Jim Reddy The Commanding Officer, LCdr (Retd) Jim Reddy, presented the Ship’s Operations Report. (Annex F) 32.08 Membership Report: Richard Oland Richard Oland presented the Membership Report. (Annex G) 32.09 Public Relations Report: Pat Jessup Len Canfield presented Pat Jessup’s Public Relations Report. (Annex H) 32.10 Website Report: John Pickford John Pickford presented the Website Report. (Annex J) MOTION: It was moved by Bill Gard and seconded by John Pickford that the Canadian Naval Memorial Trust acknowledges with sincere gratitude the efforts of Richard Wood to take on the role of Webmaster for the Canadian Naval Memorial Trust's website over the past number of years. This necessitated that he train himself in the details of website administration, how to improve, amend and keep it up to date with Trust Activities. CARRIED 32.11 The Future/The Challenges: Wendall Brown Wendall Brown presented his thoughts on the Future and Challenges ahead. (Annex K) 32.12 Ratification and Confirmation: Bill Gard MOTION: It was moved by Bill Gard and seconded by Tony Goode that all actions and conduct of the Board of Directors of the Canadian Naval Memorial Trust, made or undertaken on behalf of the Trust, up to date 28 June 2017, be and are ratified and confirmed. CARRIED 32.13 Proposed Board of Directors for 2017/2018: Bryan Elson (Annex L) MOTION: It was moved by Bryan Elson and seconded by Bill Thomas that the Slate of Directors as presented for 2017/2018 be accepted as presented. CARRIED CARRIED 32.14 Working Committees A list of individuals helping the CNMT and Project Working Group to make Battle of the Atlantic Place a reality is provided. (Annex M) 2 32.15 Adjournment: There being no further business, it was moved by Richard Oland and was seconded by Steve Rowland that the meeting be adjourned at 4:18 pm. Respectfully Submitted William Gard Recording Secretary Attached Annexes A to K Annex A to 32nd AGM MINUTES Crossed the Bar Padre Andrew Cooke read the names of Trustees deceased since the 2016 CNMT AGM FROM SUMMER 2016 ISSUE OF ACTION STATIONS ACHESON, Grace Olive Feb. 28th BINT, Benjamin William (Bill) RCN March 6th BOUTIN, Roger Joseph RCN March 11th CANFIELD, Dan June 2nd FURTNEY, Wayne William Trustee June 5th VERDUN, Dr. (Don) Gilbert RCN March 14th GOULD CD, Sidney C. (LCdr) RN/RCN April 29th JESSUP, Betty Ann (Leading Airwoman) RCAF May 10th JESSUP, Diana Marie Elise July 29th KIDD, DSC. OMM. OS. CD Derek John (Piet) (Surgeon Captain) RCNVR/RCN April McCAIN-McMILLIN, Isobel Rosemary Trustee May 27th MYERS, Ronald (Ronnie) RCN May 27th MacLEOD, Allison Hugh (Commander) Army/RCN July 12th MIELZYNSKI Sr, Peter April 7th MONTGOMERY, Robert A.F. (Captain) RCN April 2nd. OLAND, Ruth (Hurley) May 23rd SHAW, Dennis Beaumont (CPO) RN/RCN March 20th WALKER, Timothy John Feb. 24th WELDON, Lawrence (Larry) RCNVR June FROM FALL 2016 ISSUE OF ACTION STATIONS KELLY, John Francis (Jack) Trustee October FROM SPRING 2017 ISSUE OF ACTION STATIONS BULL, Hilbert Arthur (Harry) RCN/RCAF Jan. 28th DANIELS, Robert Hugh (Bob) RCN Oct 17th FISHER, CD, Brian (Commander) RCN March 4th CLEMENT, Wilbur (Clem) Trustee Nov. 9th FREEMAN, Russell (LCdr) RCN Jan. 18th 2017 GILLINGHAM, MB, CD., Gerald J. (WO) RCN July 18th GREER, Gerald Eugene (Gerry) RCN Feb. 2016 GUY, CD., Allan R. (LCdr) RCN Dec. 18th 3 HANINGTON, Felicity Margot Oct. 29th KEARNEY, CD., George A. (LCdr) RCN Aug. 17th McEWAN, Harry J. RCN Nov. 2015 McIKERT, Peter John Feb. PULLEN, CD, Hugh F.H. (Major) Army Sept. 6th SHIMANSKY, John Thomas (Sam) RCN Dec. 4th STRINGER, Christina TAYLOR, Douglas Arthur RCN Feb. 21st 2017 UWINS, Lawrence (Larry) (CPO) RCN March 20th WATSON, Joseph Robert (Harry) RCN Feb. 3rd 2017 Annex B to 32nd AGM MINUTES Chairman’s Annual Report Bryan Elson: Covering the period 1 July 2016 TO 5 May 2017 1. Introduction: Let me begin by adding my own welcome to all of you for attending today. Some important issues will be raised for your information, and of course a new Board will be elected. You will have seen from the Agenda that the usual remarks will be in two pieces. At the January 2017 Semi-Annual Meeting, I made an advance announcement of my decision to step down as Chair of the Board, largely for personal reasons. That decision became effective at the 5 May meeting of the Board, at which the Vice-Chair became Acting Chair. I will be covering the period from the last year's AGM to 5 May. As you are aware, the Trust's Management Structure is built on an array of Committees of Volunteers, each of which has its own duties, aims and budget. Overall Coordination is exercised by the Board as necessary, but much of the work is accomplished at the Executive Committee level, where the Executive Director, Doug Thomas, continues to play a key role. Each one of these committees has to be congratulated on a very successful year. The chairs will be giving an account of their committee’s achievements, so I don't intend to steal their thunder by listing them now. I would also be remiss if I didn't recognize our very small paid staff; each of them earns their pay many times over. Under the guidance of our Treasurer Bryn Weadon and Accountant Debbie Findlay our financial position is good, always barring unexpected demands on our resources. Jim Reddy runs the tightest ship in the harbour. As always, Pat Jessup, does an outstanding job in all the many area she somehow involves herself. All things considered, I believe the Trust runs about as well as any Volunteer Group, and better than most. But that is not to say that a need for changes may not emerge. Nor can we forget the ever- present need for more Trustees to step forward to help strengthen the committee structure 2. Highlights: I would like to turn to a few policy issues that have engaged the Board over the period I am talking about. It was recognized early on that the Trust could soon have some significant challenges. We recognized that as a Board we need to strengthen our ability to face known and unknown risks. A. Chase the ACE: At the suggestion of Neil Black, we pursued the idea of running a Chase the ACE lottery in conjunction with the Halifax Casino. The potential financial rewards were of course very attractive. Steve Rowland did the job of analyzing the ideas, and we went so far as to obtain a License from the NS Gaming Authority. However, it became apparent that the task of management was beyond our ability as a volunteer organization, to the point where the risks outweighed the foreseeable rewards. Regrettably, we put the idea to bed. B. Website: We see the upgrading of our website as a very effective way of strengthening the Trust through enhanced public awareness. John Pickford is chairing a small committee which is producing 4 exciting results. One spin-off might be better coordination of our overall Education and Marketing Communications under the banner of a new committee.
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