MINUTES OF VOTERS ASSEMBLY ST. PAUL LUTHERAN CHURCH June 18, 2020

Chairman Dennis Parham called the meeting to order with 29 voting members present and 14 members via Zoom.

Dennis Parham opened with prayer.

The minutes of the January meeting were approved as pre-read.

Sandy Stuart gave the following update from the Board of Day School: Andy Spieler has accepted the call to be principal at Immanuel Lutheran School in Perryville. The board is discussing how his duties will be covered. Tom Allen made a motion to give Andy Spieler a peaceful release from his Call at St. Paul. Larry Decker seconded the motion, and the motion carried. Amber Morgan has been hired to be a full-time secretary for the school. Her total salary plus benefits is $35,000 at an hourly rate of $12.50 per hour. Mark Unger made a motion to approve the hire and salary. Lisa White seconded the motion, and the motion carried. A contract has been extended to Mr. Gary Spieler to serve as Interim Principal at St. Paul for the 2020-2021 school year. It will be a 12 month contract and the position will be 20 hours a week. Total salary is approximately $38,000. A motion was made by Mark Unger to approve this contract. Matt Palisch seconded the motion, and the motion carried.

Scott Goodson presented the financial report.

INCOME May YTD Income Accounts $113,266.63 $1,226,687.56 Other Income $53,930.94 $578,633.99 TOTAL INCOME $167,167.57 $1,805,321.55 TOTAL EXPENSE $138,694.45 $1,669,194.09 INCOME LESS EXPENSE $28,503.12 $136,127.46

Business: Cory Esselman made a motion to approve the distribution of the funds in the W.T.Palisch Fund to Lindsey Overbeck. Mark Unger seconded the motion, and the motion carried.

The following people have been appointed to serve on the Budget Committee: Shane Brown, Ryan Weissmueller, Jeff Thieret, Barry Horst, Steve Schneider, and Doug Seabaugh. Tom Allen made a motion to approve the appointments. Doug Seabaugh seconded, and the motion carried.

Announcements: Dennis Parham announced that the next Church Council meeting is August 20, 2020. The next Voter’s Meeting is July 16, 2020.

Mark Unger made a motion to adjourn and Donna Goodson seconded. The motion carried.

The meeting was closed with the Lord’s Prayer

Respectfully Submitted,

Ashley Hemmann, Secretary

I. CALL TO ORDER

II. OPENING DEVOTION

III. INTENT FOR VOTING MEMBERSHIP

IV. APPROVAL OF MINUTES

V. REPORT: FUNERALS: (8) Shirley Kinder (died 1/19/2020) – Funeral on 1/22/20 at McCombs – Rev. Josh Schmidt Doris Birk (died 2/27/2020) – Funeral on 3/2/20 at McCombs – Rev. Mark Boettcher John Kinder (died 3/20/20) – Funeral 3/25/20 at McCombs – Rev. Ted Torreson Elvira Engert (died 3/25/20) – Private Service – Rev. Josh Schmidt Dolores Myer (died 4/18/2020) – Private Service at St. Paul Church – Rev. Josh Schmidt Deloris Neace (died 4/28/2020) – Graveside Service on 4/30/20 – Rev. Josh Schmidt Kasten, Joycelyn (died 5/22/2020) – Funeral on 5/25/2020 at St. paul – Rev. Jason Shaw Friedrich, Roy (died 5/23/2020) – Funeral on 5/28/2020 in Advance, MO – Rev. Jason Shaw : (2) Frederick Gauge Bierer, (6/7/2020) St. Paul Lutheran Church, Rev. Josh Schmidt Thomas Turner Neels, (6/7/2020) St. Paul Lutheran Church, Rev. Josh Schmidt WEDDINGS: (2) Tim Lorenz & Mary Beth Wright (4/4/2020) – St. Paul Lutheran Church – Rev. Josh Schmidt Rachel Crites & Lane Mueller, (5/23/2020) St. Paul Lutheran Church, Rev. Josh Schmidt NEW MEMBERS: (4) By Adult Confirmation: (0) By Affirmation of Faith: (0) By Transfer: (3 confirmed adults, 1 baptized child) Richard (Richie) Bohn (2/4/2020) from Eisleben Lutheran Church (Scott City) Ahnie Hoff (3/5/2020) from Immanuel Lutheran Church (Perryville) Christine Hinkebein, Olivia Hinkebein (3/5/2020) from Hanover Lutheran Church (Cape Girardeau) RELEASED FROM MEMBERSHIP (3): By Transfer: (1 adult and 1 baptized child) Audrey Priest (2/4/2020) transferred to Hanover Lutheran Church (Cape Girardeau) Frederick Bierer, baptized child (6/8/2020) transferred to Redeemer Lutheran Church (Nixa, MO) By Release to Non-Lutheran: (1) Bobby Priest (2/4/2020) Moved No Transfer: (0) Other: (0) VI. BOARD REPORTS & FINANCIAL REPORT: • Board of Elders Since COVID-19 began, the Board of Elders has been in constant communication with the Pastors. This began back on March 24th when we met with other leaders of the congregation and agreed to close the doors of St. Paul. This was a sad day for everyone, but we are overjoyed to open them back up on June 13th! We met two times via ZOOM (5/7 and 6/4). We remained focused on our spiritual health by beginning each meeting with prayer and a devotion. During these meetings we went away from our normal operating agenda and focused solely on the Churchs response to COVID-19. During our June 4th meeting we discussed in-length the Phase 1 reopening document. In addition to what was laid out in that plan, for the time being we plan to increase the number of Elder’s at non-communion services to help direct the congregation to a safe worship experience. We understand that the procedure(s) we have in place for worship and communion

PAGE 2 will be an on-going learning process. We are committed to providing all members with the best possible worship experience given the restrictions in place.

Other happenings: - Presented Tim Mirly a plaque at the School Chapel closing ceremony commemorating his many years of service to St. Paul. He will be greatly missed, and we pray that his new call in Florida will be fruitful. - Continue to assist in worship by handling the roles of Media Tech, Acolytes, etc. - Assisted the Pastors during the 6 communion services that provided 200+ members with the Body and Blood of our Savior Jesus Christ. - Continually reaching out to our member lists to check on their well-being. Please reach out to your Elder if you have any questions or concerns during this process. We are happy to help! -- Respectfully submitted by Cory Esselman, Chairman

• Board of Trustees Members in Attendance: Jeff Thieret, Doug Rubach, Paul Laurentius, Todd Whaley, Larry Biester, Todd Kester, Todd Marchi, and Wade Rhodes.

Opening Prayer: Prayer by Wade Rhodes

Review December minutes: January minutes were reviewed and approved.

Ongoing Business: • Calendar of Inspections and Contracts: No update. • Heating AC Board: o Thermostat hook up work continues – Wire is installed. Currently working with IT on Firewall issues. o Repairs have been made to the School heating unit. • Custodial Report: o After reviewing rug cleaning service – Decision was made to remain with inside cleaning of rugs and purchase new rugs as needed. o Discussions held on possibly purchasing time clocks for the janitorial staff. • The Trustee Work list: o The work list was reviewed. Completed items in January include: hymnal rack repairs, pews tightened up, broken tile replaced in the front of church, HVAC Thermostat wire ran, lumber removed from parsonage and stored, St. Paul West flat roof has been replaced. • New Business: o The added TV monitor in the rear of the church is blocking AC ventilation. The HVAC system in the church is marginal at best. Discussion of moving or replacing with smaller screen not blocking vents. This project was not approved through Trustees before implementation. o Considering installation and service provider to add smart phone operated thermostats in St. Paul West. Respectfully Submitted, Wade Rhodes

• Board of Day School The board met on February 10, March 2, March 9, March 31, April 20, May 4, June 8, 2020 Current Enrollment: St. Paul K-8 enrollment: 197 with 18 pending as of June 8, 2020 Tuition paying enrollment: 52 (2019-2020 numbers)

PAGE 3 Preschool / Pre-K enrollment: 57 (2019-2020 numbers) Business Conducted: • Goals for school year o Professional growth – principal and teachers participating in professional development workshops o Enhanced curriculum for core classes and electives o Improved marketing – continue to increase exposure through social media postings, publications class “The Brave”, Prayers in church, participation in community events (Christmas Parade, Celebrate Jesus) and newspaper articles • Accreditation action plan – addressing items the committee recommended such as demographic study, annual board training, governance policy/handbook updates, long range fiscal planning, early childhood long term planning, and a training policy for volunteers • Governance Policy/Handbook updates are ongoing • Amber Morgan has been hired for the school office secretary. This will be a full-time position. • A committee has been formed to explore possible building improvements to the West building including flooring, doors and frames, and classroom utilization/reconfiguration. • We have sent out a survey to explore interest in extracurricular and elective classes to help us assess needs for future staffing and we have been having discussions with the faculty regarding staffing needs as well. • Enrollment for 2020-2021 continues. At this time 193 students are re-enrolled, 18 students from last year are pending, and the school board is contacting families individually who have not completed online enrollment. There is a higher than usual number of new family tours being conducted during the past few weeks so we pray for even more families intersted in coming to St. Paul. • Mr. Gary Spieler is serving part time as the interim principal for 2020-2021 or until a full time called principal is found. Mr. Andy Spieler will serve in an assistant leadership role part time as the point of contact between the faculty and the school board. He will continue teaching as well. Mrs. Lisa White has been appointed as the Early Childhood Program Director in addition to her role as a kindergarten teacher. She will continue to work with the early childhood teachers and the early childhood task force. The school board recommends the addition of an Early Childhood Assistant to work under Mrs. White. We also recommend the addition of a part time teacher’s aide to serve in the first grade classroom with Ms. Cunningham based on the number of students in the class (21) and the urgency for extra attention to their instruction because of the missed learning opportunities due to the shortened school year under COVID-19 restrictions. • Online learning was implemented in March 2020 due to the COVID-19 Pandemic and will conclude on May 11, 2020. Core classes have continued, following the usual curriculum with adjustments as necessary and many teachers have utilized the Zoom meeting platform to teach and maintain contact with students and families. • Teachers closed out the school year with families by delivering personal belongings to each individual student at their home. This was a special gesture to provide closure of the school year in a safe manner and was very well received. • Members of the school board have been working with school and church leaders to continue planning and preparing for the start of the 2020-2021 school year. We are set to open the year on August 19, 2020. We do not have a definite picture of what that will look like at this time but we continue to stay in contact with Alan Freeman of the LCMS district office as well as the Cape Girardeau County Health Department and Jackson R-2. Upcoming Events: • Confirmation and Graduation will be held on June 12, 2020, and live streamed for those not able to attend live due to social distancing restrictions. • St. Paul Talent Show was held virtually on May 12, 2020. • Virtual Closing Chapel was live streamed on May 15, 2020. Previous Events:

PAGE 4 • The A team Boys basketball team finished 6th place at the LSAM tournament in Jefferson City in February. • The St. Paul Lutheran School Foundation Gala was held at the Jackson Civic Center on Saturday, March 7, 2020. Mrs. Betty Sprandel was honored as the recipient of the St. Paul Foundation Christian Education award. Respectfully submitted, Sandy Stuart, Chairperson

• Call Committee for Principal The call committee has been meeting weekly since February 7, 2020.

After voter approval, a call was extended to Angela Schiller on April 6, 2020, and declined on April 13, 2020.

After reaching out to other candidates on our list and receiving declinations to continue in the call process, the committee decided to move forward with Plan B which was placing an interim principal until the full time, Called position is filled. After reaching out to 4 candidates and interviewing those interested in being considered, the committee has decided to recommend Mr. Gary Spieler for the role of interim principal. Voter assembly approval was granted during a special Voter’s Meeting on May 21, 2020. Mr. Gary Spieler began in the role June 1, 2020, on a part-time basis. He will serve throughout the 2020-2021 school year or until a full time, called candidate has been placed.

The call committee will continue reviewing candidate information from the CMIF website to further the list of names we have gathered. We will resume contact and interviews with individuals identified through our search in the September/October time frame. • Board of Sunday School – No report submitted.

• Board of Youth We ended our St. Paul Suppers with carry-outs. Thank you to all of you who so faithfully supported our young people in this way!

Sue attended a workshop at SEMO on the issue of vaping. We hope to be able to bring the same group here for a presentation that would include the community.

Our young people participated in another Area youth Event with the young people from and St. Andrews. We went bowling together on March 1st. We will continue to work with both churches to host more events.

That same afternoon, the Youth Advisory Board met, and they are brainstorming ways to help young people stay connected to the family of faith. Right now, their focus is reaching out to the lower grades and beginning to build and deepen relationships with them. Many of the high school young people on this Board who are still connected even after Confirmation will tell you it is because a high school student made them feel important when they were younger – and they couldn’t wait to be like that for someone else.

Both the MO District JR High Retreat and the Confirmation Retreat were cancelled this spring.

We also hope to have our Camp Cornerstone, which is penciled in for July 29th – August 1st.

We decided to cancel the 5K for this year. Several things the Board needed in place to effectively plan the event are just too tentative right now.

PAGE 5 We have set up a “group me” with our Youth Advisory Board so that I can be in touch with the young people who help plan and host these events. Respectfully Submitted, Sue Stiegemeyer

• Board of Evangelism The Evangelism Board has not had a meeting; however, we have corresponded through e-mail. The Diaper Drive (normally scheduled for Mother's Day through Father's Day) will be scheduled for a later date. Respectfully Submitted, Cindy Drewett

• Board of Stewardship – no report submitted

• Camp SEMO Wappapello –no report due to seasonal closure

• Chapel of Hope – no report submitted

• Saxony Lutheran High School – no report submitted

• Stephen Ministry As always, we ask your prayers for our Stephen Ministers and the people they walk alongside. Please call the church office and ask for Sue if you or someone you know could benefit from the care of a Stephen Minister. Submitted by Sue Stiegemeyer

• Mission Team Just a brief heads-up that we will not be making the trip to Camp Restore – Detroit this summer. We will be looking for alternate ways to serve the people there.

We do plan to have the rummage sale, but there will be some changes this year! (Of course, please keep in mind that these are tentative plans depending on how the summer unfolds). First, we have moved our dates and location. We will hold the sale July 17th and 18th, and we will be out behind St. Paul West. This allows us to spread out a little and not have people crowding into the gym. We will have tents and tables, sort of like an open-air market! Submitted by Sue Stiegemeyer

• Endowment Board - no report submitted

• Financial Report–Income and Expense Summary attachments

VII. BUSINESS • Appointment of the Budget Committee • Approval of the Distribution of the W.T. Palisch Fund • Approval of Interim Principal Contract

VIII. ANNOUNCEMENTS • Next Church Council Meeting: August 20, 2020 at 7 pm • Next Voters’ Assembly Meeting: July 16, 2020 at 7 pm

IX. ADJOURNMENT

X. CLOSING PRAYER PAGE 6 May of Fiscal Year 2019-2020

Current Month Year-to-date Annual Budget Actual Budget Actual Budget

Income 05-INCOME ACCOUNTS $113,266.63 $98,475.00 $1,226,687.56 1 $1,213,316.65 $1,425,500.00 06-OTHER INCOME $53,930.94 $83,333.33 $578,633.99 2 $679,833.30 $741,000.00 $167,197.57 $181,808.33 $1,805,321.55 $1,893,149.95 $2,166,500.00

Expense Belonging 30-Church Ministry $14,966.14 $17,622.84 $154,850.85 3 $180,524.45 $222,124.66 35-Worship $2,697.91 $6,076.22 $54,863.69 4 $67,547.20 $81,501.10 40-Stewardship $0.00 $4.17 $2,305.94 $1,941.70 $1,950.00 41-Administration $10,444.24 $13,224.17 $118,684.72 5 $134,108.30 $163,391.73 42-Property & Maintenance $16,114.65 $23,810.75 $231,418.34 6 $243,574.46 $295,112.00 $44,222.94 $60,738.15 $562,123.54 $627,696.11 $764,079.49 Becoming 50-Sunday School/Bible Study $604.55 $910.50 $17,953.65 7 $6,805.00 $8,826.00 55-Youth Ministry $4,089.92 $4,542.53 $45,436.64 $48,251.03 $58,401.10 60-School Expenses $81,108.53 $94,515.08 $947,711.28 8 $975,334.83 $1,202,710.54 $85,803.00 $99,968.11 $1,011,101.57 $1,030,390.86 $1,269,937.64 Building 91-Outreach $8,087.52 $7,724.67 $89,222.23 $90,701.68 $109,263.00 92-Evangelism $580.99 $775.00 $6,746.75 $7,325.00 $8,600.00 $8,668.51 $8,499.67 $95,968.98 $98,026.68 $117,863.00

$138,694.45 $169,205.93 $1,669,194.09 $1,756,113.65 $2,151,880.13

$28,503.12 $12,602.40 $136,127.46 $137,036.30 $14,619.87

Notable Variances Income YTD Act vs Budget Subtotal 1. Offerings Envelope Offering -$6,000 Plate Offering -$6,000 Equity Receipts -$3,000 School Operating $13,500 IRA Distribution $16,000 $14,500 2. Other Income Additional Income - Dinner Auction 50% previous yrs. -$24,500 Tuition -$55,000 Registration $4,000 Extended Preschool Income - Closed in March COVID -$28,000 From Foundation & PTL $7,000 After School Income - Closed in March COVID -$8,000 -$104,500 -$90,000 Expenses 3. Church Ministry - Budgeted for Part-time -$25,000 4. Worship - Less hours worked for Contemporary service -$10,000 5. Admin - Less hrs. $-9k, Less Printing $-3k, other expense $-2k -$14,000 6. Property - Less custodian hrs. $-8k, Utilities $-5k -$13,000 7. Sunday School - Red Letter Challenge $10,000 8. Day School - Less hrs. for aides-no Preschool $-36k,Material $7k -$29,000 -$81,000