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MINUTES of VOTERS ASSEMBLY ST. PAUL LUTHERAN CHURCH June 18, 2020

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MINUTES of VOTERS ASSEMBLY ST. PAUL LUTHERAN CHURCH June 18, 2020 MINUTES OF VOTERS ASSEMBLY ST. PAUL LUTHERAN CHURCH June 18, 2020 Chairman Dennis Parham called the meeting to order with 29 voting members present and 14 members via Zoom. Dennis Parham opened with prayer. The minutes of the January meeting were approved as pre-read. Sandy Stuart gave the following update from the Board of Day School: Andy Spieler has accepted the call to be principal at Immanuel Lutheran School in Perryville. The board is discussing how his duties will be covered. Tom Allen made a motion to give Andy Spieler a peaceful release from his Call at St. Paul. Larry Decker seconded the motion, and the motion carried. Amber Morgan has been hired to be a full-time secretary for the school. Her total salary plus benefits is $35,000 at an hourly rate of $12.50 per hour. Mark Unger made a motion to approve the hire and salary. Lisa White seconded the motion, and the motion carried. A contract has been extended to Mr. Gary Spieler to serve as Interim Principal at St. Paul for the 2020-2021 school year. It will be a 12 month contract and the position will be 20 hours a week. Total salary is approximately $38,000. A motion was made by Mark Unger to approve this contract. Matt Palisch seconded the motion, and the motion carried. Scott Goodson presented the financial report. INCOME May YTD Income Accounts $113,266.63 $1,226,687.56 Other Income $53,930.94 $578,633.99 TOTAL INCOME $167,167.57 $1,805,321.55 TOTAL EXPENSE $138,694.45 $1,669,194.09 INCOME LESS EXPENSE $28,503.12 $136,127.46 Business: Cory Esselman made a motion to approve the distribution of the funds in the W.T.Palisch Fund to Lindsey Overbeck. Mark Unger seconded the motion, and the motion carried. The following people have been appointed to serve on the Budget Committee: Shane Brown, Ryan Weissmueller, Jeff Thieret, Barry Horst, Steve Schneider, and Doug Seabaugh. Tom Allen made a motion to approve the appointments. Doug Seabaugh seconded, and the motion carried. Announcements: Dennis Parham announced that the next Church Council meeting is August 20, 2020. The next Voter’s Meeting is July 16, 2020. Mark Unger made a motion to adjourn and Donna Goodson seconded. The motion carried. The meeting was closed with the Lord’s Prayer Respectfully Submitted, Ashley Hemmann, Secretary I. CALL TO ORDER II. OPENING DEVOTION III. INTENT FOR VOTING MEMBERSHIP IV. APPROVAL OF MINUTES V. PASTORS REPORT: FUNERALS: (8) Shirley Kinder (died 1/19/2020) – Funeral on 1/22/20 at McCombs – Rev. Josh Schmidt Doris Birk (died 2/27/2020) – Funeral on 3/2/20 at McCombs – Rev. Mark Boettcher John Kinder (died 3/20/20) – Funeral 3/25/20 at McCombs – Rev. Ted Torreson Elvira Engert (died 3/25/20) – Private Service – Rev. Josh Schmidt Dolores Myer (died 4/18/2020) – Private Service at St. Paul Church – Rev. Josh Schmidt Deloris Neace (died 4/28/2020) – Graveside Service on 4/30/20 – Rev. Josh Schmidt Kasten, Joycelyn (died 5/22/2020) – Funeral on 5/25/2020 at St. paul – Rev. Jason Shaw Friedrich, Roy (died 5/23/2020) – Funeral on 5/28/2020 in Advance, MO – Rev. Jason Shaw BAPTISM: (2) Frederick Gauge Bierer, (6/7/2020) St. Paul Lutheran Church, Rev. Josh Schmidt Thomas Turner Neels, (6/7/2020) St. Paul Lutheran Church, Rev. Josh Schmidt WEDDINGS: (2) Tim Lorenz & Mary Beth Wright (4/4/2020) – St. Paul Lutheran Church – Rev. Josh Schmidt Rachel Crites & Lane Mueller, (5/23/2020) St. Paul Lutheran Church, Rev. Josh Schmidt NEW MEMBERS: (4) By Adult Confirmation: (0) By Affirmation of Faith: (0) By Transfer: (3 confirmed adults, 1 baptized child) Richard (Richie) Bohn (2/4/2020) from Eisleben Lutheran Church (Scott City) Ahnie Hoff (3/5/2020) from Immanuel Lutheran Church (Perryville) Christine Hinkebein, Olivia Hinkebein (3/5/2020) from Hanover Lutheran Church (Cape Girardeau) RELEASED FROM MEMBERSHIP (3): By Transfer: (1 adult and 1 baptized child) Audrey Priest (2/4/2020) transferred to Hanover Lutheran Church (Cape Girardeau) Frederick Bierer, baptized child (6/8/2020) transferred to Redeemer Lutheran Church (Nixa, MO) By Release to Non-Lutheran: (1) Bobby Priest (2/4/2020) Moved No Transfer: (0) Other: (0) VI. BOARD REPORTS & FINANCIAL REPORT: • Board of Elders Since COVID-19 began, the Board of Elders has been in constant communication with the Pastors. This began back on March 24th when we met with other leaders of the congregation and agreed to close the doors of St. Paul. This was a sad day for everyone, but we are overjoyed to open them back up on June 13th! We met two times via ZOOM (5/7 and 6/4). We remained focused on our spiritual health by beginning each meeting with prayer and a devotion. During these meetings we went away from our normal operating agenda and focused solely on the Churchs response to COVID-19. During our June 4th meeting we discussed in-length the Phase 1 reopening document. In addition to what was laid out in that plan, for the time being we plan to increase the number of Elder’s at non-communion services to help direct the congregation to a safe worship experience. We understand that the procedure(s) we have in place for worship and communion PAGE 2 will be an on-going learning process. We are committed to providing all members with the best possible worship experience given the restrictions in place. Other happenings: - Presented Tim Mirly a plaque at the School Chapel closing ceremony commemorating his many years of service to St. Paul. He will be greatly missed, and we pray that his new call in Florida will be fruitful. - Continue to assist in worship by handling the roles of Media Tech, Acolytes, etc. - Assisted the Pastors during the 6 communion services that provided 200+ members with the Body and Blood of our Savior Jesus Christ. - Continually reaching out to our member lists to check on their well-being. Please reach out to your Elder if you have any questions or concerns during this process. We are happy to help! -- Respectfully submitted by Cory Esselman, Chairman • Board of Trustees Members in Attendance: Jeff Thieret, Doug Rubach, Paul Laurentius, Todd Whaley, Larry Biester, Todd Kester, Todd Marchi, and Wade Rhodes. Opening Prayer: Prayer by Wade Rhodes Review December minutes: January minutes were reviewed and approved. Ongoing Business: • Calendar of Inspections and Contracts: No update. • Heating AC Board: o Thermostat hook up work continues – Wire is installed. Currently working with IT on Firewall issues. o Repairs have been made to the School heating unit. • Custodial Report: o After reviewing rug cleaning service – Decision was made to remain with inside cleaning of rugs and purchase new rugs as needed. o Discussions held on possibly purchasing time clocks for the janitorial staff. • The Trustee Work list: o The work list was reviewed. Completed items in January include: hymnal rack repairs, pews tightened up, broken tile replaced in the front of church, HVAC Thermostat wire ran, lumber removed from parsonage and stored, St. Paul West flat roof has been replaced. • New Business: o The added TV monitor in the rear of the church is blocking AC ventilation. The HVAC system in the church is marginal at best. Discussion of moving or replacing with smaller screen not blocking vents. This project was not approved through Trustees before implementation. o Considering installation and service provider to add smart phone operated thermostats in St. Paul West. Respectfully Submitted, Wade Rhodes • Board of Day School The board met on February 10, March 2, March 9, March 31, April 20, May 4, June 8, 2020 Current Enrollment: St. Paul K-8 enrollment: 197 with 18 pending as of June 8, 2020 Tuition paying enrollment: 52 (2019-2020 numbers) PAGE 3 Preschool / Pre-K enrollment: 57 (2019-2020 numbers) Business Conducted: • Goals for school year o Professional growth – principal and teachers participating in professional development workshops o Enhanced curriculum for core classes and electives o Improved marketing – continue to increase exposure through social media postings, publications class “The Brave”, Prayers in church, participation in community events (Christmas Parade, Celebrate Jesus) and newspaper articles • Accreditation action plan – addressing items the committee recommended such as demographic study, annual board training, governance policy/handbook updates, long range fiscal planning, early childhood long term planning, and a training policy for volunteers • Governance Policy/Handbook updates are ongoing • Amber Morgan has been hired for the school office secretary. This will be a full-time position. • A committee has been formed to explore possible building improvements to the West building including flooring, doors and frames, and classroom utilization/reconfiguration. • We have sent out a survey to explore interest in extracurricular and elective classes to help us assess needs for future staffing and we have been having discussions with the faculty regarding staffing needs as well. • Enrollment for 2020-2021 continues. At this time 193 students are re-enrolled, 18 students from last year are pending, and the school board is contacting families individually who have not completed online enrollment. There is a higher than usual number of new family tours being conducted during the past few weeks so we pray for even more families intersted in coming to St. Paul. • Mr. Gary Spieler is serving part time as the interim principal for 2020-2021 or until a full time called principal is found. Mr. Andy Spieler will serve in an assistant leadership role part time as the point of contact between the faculty and the school board. He will continue teaching as well.
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