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December 2011 SHIRE OF BODDINGTON „The Council and Staff of the Shire of Boddington, in partnership with the community, are committed to operating effectively and efficiently to provide quality lifestyle opportunities that encourage population growth and development‟ MINUTES For The Ordinary Meeting Of Council To Be Held At 4:30 PM, TUESDAY 13TH DECEMBER 2011 at the Shire of Boddington Council Chambers at 39 Bannister Road Boddington DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Boddington for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with staff. The Shire of Boddington disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person‘s or legal entity‘s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Boddington during the course of any meeting is not intended to be and is not taken as notice or approval from the Shire of Boddington. The Shire of Boddington warns that anyone who has an application lodged with the Shire of Boddington must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Boddington in respect of the application. Agenda 1 DECLARATION OF OPENING: .......................................................................................................... 1 2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE: .................................................................... 1 3 DISCLOSURE OF FINANCIAL INTEREST: ..................................................................................... 1 4 PUBLIC QUESTION TIME: ................................................................................................................. 2 5 PETITIONS/ DEPUTATIONS/ PRESENTATIONS/ SUBMISSIONS: ............................................. 2 6 CONFIRMATION OF MINUTES: ........................................................................................................ 2 6.1.1 ORDINARY MEETING OF COUNCIL HELD ON 15TH NOVEMBER 2011 .......................................................... 2 7 ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION: ............................... 2 8 REPORTS OF OFFICERS AND COMMITTEES: .............................................................................. 3 8.1 PLANNING CONSULTANT: ................................................................................................................ 3 8.1.1 MINOR AMENDMENTS TO ADOPTED LOCAL PLANNING POLICIES NO. 12 AND NO. 13: SUBMITTED FOR CONSENT TO PUBLICLY ADVERTISE .......................................................................................................... 3 8.1.2 PROPOSED OUTBUILDING - LOT 1 HILL STREET, BODDINGTON ................................................................ 22 8.1.3 PROPOSED CARETAKER’S DWELLING - LOT 20 BANNISTER ROAD, BODDINGTON ................................... 31 8.1.4 PLANNING APPLICATION - SEEKING EXTENSION TO APPROVAL FOR TEMPORARY CONSTRUCTION CAMP - LOCATION 1125 PINJARRA-WILLIAMS ROAD, MARRADONG ................................................................. 49 8.2 DIRECTOR SPECIAL PROJECTS: ................................................................................................... 68 8.2.1 SUPERTOWN GROWTH PLAN – IMPLEMENTATION PROJECTS ................................................................... 68 8.2.2 PROPOSED NEW INDOOR RECREATION CENTRE – DETAILED DESIGN AND CAPITAL COST PLAN ............. 82 8.3 PRINCIPAL ENVIRONMENTAL HEALTH OFFICER /BUILDING SURVEYOR: ................. 109 8.4 MANAGER COMMUNITY SERVICES: ......................................................................................... 109 8.4.1 COMMUNITY DEVELOPMENT TWINNING PROGRAM ............................................................................... 109 8.4.2 LOAF- LIONS CLUB ............................................................................................................................... 111 8.4.3 CENTENARY CELEBRATIONS WORKING GROUP RECOMMENDATIONS ................................................... 113 8.5 MANAGER WORKS & SERVICES: ................................................................................................ 125 8.6 DIRECTOR CORPORATE SERVICES: ......................................................................................... 125 8.6.1 USE OF GRAVEL PIT ON WILLIAMS LOCATION 9633 .............................................................................. 125 8.6.2 AUDIT FEES INCREASE ........................................................................................................................... 131 8.6.3 ADMINISTRATION CENTRE - ADDITIONAL TRANSPORTABLE OFFICE...................................................... 136 8.6.4 OFFER TO PURCHASE LOT 90 ASSAY TERRACE BODDINGTON ............................................................... 138 8.6.5 ASSET MANAGEMENT CAPACITY BUILDING AGREEMENT ..................................................................... 144 8.6.6 MANAGEMENT ORDER - RESERVE 50984 ............................................................................................... 164 8.6.7 MONTHLY FINANCIAL STATEMENTS – NOVEMBER 2011 ....................................................................... 167 8.7 CHIEF EXECUTIVE OFFICER: ...................................................................................................... 202 8.7.1 WASTE COLLECTION CONTRACT............................................................................................................ 202 8.7.2 LOCAL LAW REVIEW .............................................................................................................................. 209 8.7.3 LYSTER CONTRACTING .......................................................................................................................... 212 9 ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN: .. 219 10 URGENT BUSINESS WITHOUT NOTICE (WITH THE APPROVAL OF THE PRESIDENT OR MEETING): .................................................................................................................................. 219 11 CONFIDENTIAL ITEMS: ................................................................................................................. 219 12 CLOSURE OF MEETING: ................................................................................................................ 219 Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 13th December 2011 1 DECLARATION OF OPENING: The Shire President, Cr Allert, declared the meeting open at 4:40pm. 2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE: Cr J R Allert President Cr DN Veitch Deputy President Cr PR Carrotts Cr EK Hoek Cr GJ Day Cr J Goodgame Cr N Crilly Mr G Sherry Chief Executive Officer Mrs C Martin Director of Corporate Services Mr P Haas Principal Environmental Health Officer/Building Surveyor Mr S Thompson Planning Consultant (until 5:28pm) Mr T Pearson Director Special Projects Mrs Anthea Patten Manager Community Services Ms T Bryant Executive Assistant APOLOGIES: VISITORS: Mrs M Waite Mr F Waite Mr P Goodall Mrs B Goodall Ms T Collins (from 5:02pm) 3 DISCLOSURE OF FINANCIAL INTEREST: Cr Veitch declared a Financial Interest in Item 8.1.1 in that he owns a Rural Zoned property. Cr Hoek declared a Financial Interest in Item 8.1.1 in that she owns a Rural Zoned property. Cr Day declared a Financial Interest in Item 8.1.1 in that he owns a Rural Zoned property. Cr Goodgame declared a Financial Interest in Item 8.1.1 in that she owns a Rural Zoned property. Cr Allert declared an Interest Affecting Impartiality in Item 8.4.2 in that he is a member of the Boddington Lions Club. Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 13th December 2011 Page 1 Cr Carrots declared an Interest Affecting Impartiality in Item 8.4.2 in that he is a member of the Boddington Lions Club. Cr Veitch declared an Interest Affecting Impartiality in Item 8.4.2 in that he is a member of the Boddington Lions Club. Cr Carrotts declared an Interest Affecting Impartiality in Item 8.6.4 as his wife is a Real Estate Agent in Boddington. Cr Carrotts declared a Financial Interest in Item 8.7.1 in that he rents property to a previous Contractor. 4 PUBLIC QUESTION TIME: Nil 5 PETITIONS/ DEPUTATIONS/ PRESENTATIONS/ SUBMISSIONS: 6 CONFIRMATION OF MINUTES: 6.1.1 Ordinary Meeting of Council Held On 15th November 2011 OFFICER RECOMMENDATION – ITEM 6.1.1 Council Resolution 196/11 Moved Cr Carrots That the minutes of the Ordinary Meeting of Council held on 15th November 2011 be confirmed as a true record of proceedings. Seconded Cr Veitch Carried 7/0 7 ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION: Nil Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 13th December 2011 Page 2 8 REPORTS OF OFFICERS AND COMMITTEES: 8.1 PLANNING CONSULTANT: Cr Veitch declared a Financial Interest in Item 8.1.1 in that he owns a Rural Zoned property. Cr Hoek declared a Financial Interest in Item 8.1.1 in that she owns
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