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Board Packet NOTICE OF MEETING The 22nd District Agricultural Association Board of Directors meeting Tuesday, February 9, 2021 1:30pm Mission Tower via ZOOM Del Mar Fairgrounds 2260 Jimmy Durante Boulevard Del Mar, California As permitted by Executive Order N-25-20 (issued by Governor Newsom on March 12, 2020), the Del Mar Fairgrounds (DMF) will conduct the February 9, 2021 Board Meeting via ZOOM teleconference. If you wish to attend and participate in the meeting via teleconference, accommodations will be made. Please check the DMF website later this week for updated information and instructions on how to participate in the meeting via ZOOM/teleconference. 22ND DAA BOARD OF DIRECTORS Richard Valdez, President Sam Nejabat, Director Lisa Barkett, Vice-President G. Joyce Rowland, Director Michael Gelfand, Director Frederick Schenk, Director Kathlyn Mead, Director Pierre Sleiman, Director Don Mosier, Director Secretary-Treasurer 22nd DAA Counsel Carlene Moore Josh Caplan Interim Chief Executive Officer/General Manager Office of the California Attorney General 22nd District Agricultural Association Mission Statement To manage and promote a world-class, multi-use, public assembly facility with an emphasis on agriculture, education, entertainment and recreation in a fiscally sound and environmentally conscientious manner for the benefit of all. Persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the General Manager, (858) 755-1161, at least five working days prior to the meeting to insure proper arrangements can be made. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson. This Agenda, and all notices required by the California Bagley-Keene Open Meeting Act, are available on the internet at: www.delmarfairgrounds.com BOARD OF DIRECTORS MEETING February 9, 2021 1:30 p.m. AGENDA 1. CALL TO ORDER – PRESIDENT RICHARD VALDEZ 2. ROLL CALL PAGE 3. CONSENT CALENDAR 4-8 A. Minutes, Regular Meeting, January 12, 2021 4-7 B. 22nd District Agricultural Association (DAA) Contracts Approval 8 4. MANAGEMENT REPORT 9-13 The Board may take approval action on the Manager’s Report: A. CEO’s Report (Informational/Action) VERBAL --- B. WFA/IAFE Awards (Informational) 9 C. Events Report (Informational) 10-11 D. Don Diego Scholarship Foundation Report (Informational) 12-13 5. COMMITTEE REPORTS 14-69 The Board may take approval action on Committee Reports and New Committee Assignments: A. Nominating Committee –Frederick Schenk, Chair 1. Revision of Bylaws to authorize the District, in its discretion and as decided on a yearly 14-17 basis, to appoint two Vice Presidents (Informational/Action) 2. The consideration and appointment of two Vice Presidents (Informational/Action) --- B. Legal Committee – Richard Valdez, Chair 1. Committee Report (Informational/Action) VERBAL --- 2. City of Del Mar’s Request for Affordable Housing Memorandum of --- Understanding (MOU). (Informational/Action) VERBAL C. Horsepark Ad Hoc Committee –Michael Gelfand, Chair 1. Committee Report (Informational/Action) 18 D. Strategic Planning Committee – Pierre Sleiman, Chair 1. Committee Report (Informational/Action) 19 E. DMTC Liaison Committee – Richard Valdez, Chair 1. Committee Report (Informational) 20-35 2. DMTC 2021Budget Approval (Informational/Action) 36-60 F. Contracts Oversight Committee – Richard Valdez, Chair 1. Delegation of Authority (Informational/Action) 61-64 22nd DAA Board of Directors Meeting Agenda February 9, 2021 G. Food & Beverage Committee – Kathlyn Mead, Chair 1. Premier P&L Statement – December 2020 (Informational/Action) 65 H. Community Relations Committee – Don Mosier, Chair 1. Committee Report (Informational/Action) --- I. Finance Committee – Richard Valdez, Chair 1. Financial Report (Informational/Action) 66-69 2. 22nd DAA 2021 Budget Approval (Informational/Action) (Not available at -- time of posting) 6. PUBLIC COMMENT Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. Speaker’s time may be modified based on the number of public speakers. No speaker may cede their time to another speaker. Public comments on agenda items will be accepted during the meeting as items are addressed. Public comment on issues NOT on the current Agenda is allowed. However, no debate by the Board shall be permitted on such public comments and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. 7. CLOSED EXECUTIVE SESSIONS (NOT OPEN TO THE PUBLIC) Pursuant to the authority of Government Code section 11126(a), (b), and (e), the Board of Directors will meet in closed executive sessions. The purpose of these executive sessions is: A. To confer with and receive advice from legal counsel regarding potential litigation involving the 22nd DAA. Based on existing facts and circumstances, there is significant exposure to litigation against the 22nd DAA. B. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Cabezuela, et al., v. 22nd District Agricultural Association, San Diego County Superior Court, Case No. 37-2020-0022179. To conC. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Jerry Hollendorfer, et al., v. Del Mar Thoroughbred Club, et al., San Diego County Superior Court, Case No. 37-2019-00036284. D. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Bell v. 22nd District Agricultural Association, San Diego County Superior Court, Case No. 2019-00055846. E. Personnel: The Board will meet in closed session to consider those items permitted under Government Code section 11126(a) related to the General Manager/CEO 8. RECONVENE TO OPEN SESSION A. Report on actions, if any, taken by the Board in closed executive session. 9. DIRECTORS REQUEST & CLOSING COMMENTS A. Board Communication/Correspondence (Informational/Action) --- B. Board Committee Appointments (Informational) VERBAL --- 10. FOR YOUR INFORMATION A. Correspondence 70-108 11. ADJOURNMENT 22nd DAA Board of Directors Meeting Agenda February 9, 2021 22nd DISTRICT AGRICULTURAL ASSOCIATION Board of Directors Meeting Del Mar Fairgrounds 2260 Jimmy Durante Boulevard Del Mar, CA 92014 January 12, 2021 MINUTES The 22nd District Agricultural Association (DAA), Board of Directors met via ZOOM in the Mission Tower Building at the Del Mar Fairgrounds on January 12, 2021 at 1:30 p.m. OFFICERS PRESENT: Richard Valdez, President Carlene Moore, Interim Chief Executive Officer, Secretary-Treasurer DIRECTORS PRESENT VIA ZOOM Michael Gelfand, Kathlyn Mead, Don Mosier, Joyce Rowland, Frederick Schenk and Pierre Sleiman DIRECTORS/OFFICERS ABSENT Lisa Barkett, Vice President Sam Nejabat, Director OTHERS PRESENT Josh Caplan, Deputy Attorney General (via ZOOM) Katie Mueller, Business Services Officer – 22nd DAA Melinda Carmichael, Business Development Officer – 22nd DAA Donna O’Leary, Executive Assistant - 22nd DAA CALL TO ORDER President Richard Valdez called the meeting to order at 1:30 p.m. with a quorum present. ROLL CALL Vice President Lisa Barkett and Director Sam Nejabat were not present, both had excused absences. NOMINATING COMMITTEE – Frederick Schenk, Chair Election of Officers Director Frederick Schenk moved to re-elect President Richard Valdez and Vice-President Lisa Barkett to serve for one more year. Director Pierre Sleiman seconded the motion. President Richard Valdez, Directors Michael Gelfand, Kathlyn Mead, Don Mosier, Joyce Rowland, Frederick Schenk and Pierre Sleiman were in favor and the motion carried. CONSENT CALENDAR Director Michael Gelfand moved to approve all items on the consent calendar. A. Minutes, Regular Meeting, December 8, 2020 B. 22nd District Agricultural Association (DAA) Contracts Approval (no contracts to approve) Director Frederick Schenk seconded the motion. President Richard Valdez, Directors Michael Gelfand, Kathlyn Mead, Don Mosier, Joyce Rowland, Frederick Schenk and Pierre Sleiman were in favor and the motion carried. MANAGEMENT REPORT CEO’s Report Interim CEO Carlene Moore reported that the COVID-19 testing site hosted by the County for school personnel has ended as they have shifted their resources to vaccine distribution. Staff has expressed interest to them for the fairgrounds to be engaged as a vaccination site. An update will be provided if and when that happens. Work will begin on the sewer and electrical upgrades to the Surf and Turf R.V. Park which was funded through SB-5 grants back in 2019. The project will be completed by the end of 2021. Interim CEO Moore also gave a PowerPoint overview highlighting the activities that the fairgrounds was able to host in 2020. Page 4 22nd DAA Board Meeting Minutes January 12, 2021 Page 2 Employee Recognition Interim CEO Carlene Moore recognized and thanked Rela Ratcliff and Dennis Robbins for their 20 years of outstanding and dedicated service. Events Report Business Development Officer Melinda Carmichael reviewed the events in detail for January and February 2021 on pages 8-9 of the board packet. Don Diego Scholarship Foundation (DDSF) Report Executive Director Chana Mannen referred to their monthly scholarship update on page 10 of the Board packet. COMMITTEE REPORTS HORSEPARK COMMITTEE – Michael Gelfand, Chair President Valdez provided an overview of the circumstances
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