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NOTICE of MEETING the 22Nd District Agricultural Association Board of Directors Meeting Tuesday, April 13, 2021 1:30Pm

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NOTICE of MEETING the 22Nd District Agricultural Association Board of Directors Meeting Tuesday, April 13, 2021 1:30Pm NOTICE OF MEETING The 22nd District Agricultural Association Board of Directors meeting Tuesday, April 13, 2021 1:30pm Mission Tower via ZOOM Del Mar Fairgrounds 2260 Jimmy Durante Boulevard Del Mar, California As permitted by Executive Order N-25-20 (issued by Governor Newsom on March 12, 2020), the Del Mar Fairgrounds (DMF) will conduct the April 13, 2021 Board Meeting via ZOOM teleconference. If you wish to attend and participate in the meeting via teleconference, accommodations will be made. Please check the DMF website later this week for updated information and instructions on how to participate in the meeting via ZOOM/teleconference. 22ND DAA BOARD OF DIRECTORS Richard Valdez, President Don Mosier, Director Lisa Barkett, Vice President Sam Nejabat, Director G. Joyce Rowland, Vice President Frederick Schenk, Director Michael Gelfand, Director Pierre Sleiman, Director Kathlyn Mead, Director Secretary-Treasurer 22nd DAA Counsel Carlene Moore Josh Caplan Chief Executive Officer/General Manager Office of the California Attorney General 22nd District Agricultural Association Mission Statement To manage and promote a world-class, multi-use, public assembly facility with an emphasis on agriculture, education, entertainment and recreation in a fiscally sound and environmentally conscientious manner for the benefit of all. Persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the General Manager, (858) 755-1161, at least five working days prior to the meeting to insure proper arrangements can be made. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson. This Agenda, and all notices required by the California Bagley-Keene Open Meeting Act, are available on the internet at: www.delmarfairgrounds.com BOARD OF DIRECTORS MEETING April 13, 2021 1:30 p.m. AGENDA 1. CALL TO ORDER – PRESIDENT RICHARD VALDEZ 2. ROLL CALL PAGE 3. CONSENT CALENDAR 4-10 A. Minutes, Regular Meeting, February 23, 2021 Approval 4-5 B. Minutes, Regular Meeting, March 9, 2021 Approval 6-9 C. 22nd District Agricultural Association (DAA) Contracts Approval 10 4. MANAGEMENT REPORT 11-13 The Board may take approval action on the Manager’s Report: A. Employee Recognition – Years of Service 11 B. CEO’s Report (Informational/Action) Verbal C. Insurance Renewals (Information/Action) Verbal D. Events Report (Informational) 12 E. Homegrown Fun! Update (Informational) Verbal F. Don Diego Scholarship Foundation Report (Informational) 13 5. COMMITTEE REPORTS 14-42 The Board may take approval action on Committee Reports and New Committee Assignments: A. Horsepark Ad Hoc Committee – Michael Gelfand, Chair 14-17 1. Committee Report (Informational/Action) B. DMTC Liaison Committee – Richard Valdez, Chair 18-23 1. Committee Report (Informational) C. Strategic Planning Committee – Pierre Sleiman, Chair 24 1. Committee Report (Informational/Action) D. Contracts Oversight Committee – Richard Valdez, Chair Verbal 1. Committee report (Informational/Action) E. Community & Government Relations Committee – Don Mosier, Chair Verbal 1. Committee Report (Informational/Action) 22nd DAA Board of Directors Meeting Agenda April 13, 2021 F. RTLC/RTA Committee – Richard Valdez, Chair 1. Report on March 30, 2021 RTLC/RTA meetings (Informational) 25-30 G. Finance Committee – Richard Valdez, Chair 31-42 1. Premier P&L Statement – February 2021 (Informational) 31 2. Financial Report (Informational) 32-33 3. 2020 CDFA Statement of Operations (Informational) --- 4. Updated 22nd DAA 2021 Operating Budget (Informational/Action) 34-41 5. Homegrown Fun! Rates (Informational/Action) 42 H. Legal Committee – Richard Valdez, Chair 1. Committee Report (Informational/Action) --- 6. PUBLIC COMMENT Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. Speaker’s time may be modified based on the number of public speakers. No speaker may cede their time to another speaker. Public comments on agenda items will be accepted during the meeting as items are addressed. Public comment on issues NOT on the current Agenda is allowed. However, no debate by the Board shall be permitted on such public comments and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. 7. CLOSED EXECUTIVE SESSIONS (NOT OPEN TO THE PUBLIC) Pursuant to the authority of Government Code section 11126(a), (b), and (e), the Board of Directors will meet in closed executive sessions. The purpose of these executive sessions is: A. To confer with and receive advice from legal counsel regarding potential litigation involving the 22nd DAA. Based on existing facts and circumstances, there is significant exposure to litigation against the 22nd DAA. B. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Cabezuela, et al., v. 22nd District Agricultural Association, San Diego County Superior Court, Case No. 37-2020-0022179. To C.con To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Jerry Hollendorfer, et al., v. Del Mar Thoroughbred Club, et al., San Diego County Superior Court, Case No. 37-2019-00036284. D. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Bell v. 22nd District Agricultural Association, San Diego County Superior Court, Case No. 2019-00055846. 8. RECONVENE TO OPEN SESSION A. Report on actions, if any, taken by the Board in closed executive session. 9. DIRECTORS REQUEST & CLOSING COMMENTS A. Board Communication (Informational/Action) B. 2021 – 22nd DAA Board of Directors Meeting Dates – REVISED (Informational/Action) 43 10. FOR YOUR INFORMATION A. Correspondence (Informational) 44-67 11. ADJOURNMENT 22nd DAA Board of Directors Meeting Agenda April 13, 2021 22nd DISTRICT AGRICULTURAL ASSOCIATION Board of Directors Meeting Del Mar Fairgrounds 2260 Jimmy Durante Boulevard Del Mar, CA 92014 February 23, 2021 MINUTES The 22nd District Agricultural Association (DAA), Board of Directors met via ZOOM in the Mission Tower Building at the Del Mar Fairgrounds on February 23, 2021 at 1:30 p.m. OFFICERS PRESENT: Richard Valdez, President Lisa Barkett, Vice President Joyce Rowland, Vice President Interim Carlene Moore, Chief Executive Officer, Secretary-Treasurer DIRECTORS PRESENT VIA ZOOM Michael Gelfand, Kathlyn Mead, Don Mosier, Sam Nejabat, Frederick Schenk and Pierre Sleiman DIRECTORS/OFFICERS ABSENT All Present OTHERS PRESENT Josh Caplan, Deputy Attorney General (via ZOOM) Katie Mueller, Business Services Officer – 22nd DAA Melinda Carmichael, Business Development Officer – 22nd DAA Donna O’Leary, Executive Assistant - 22nd DAA CALL TO ORDER President Richard Valdez called the meeting to order at 1:30 p.m. with a quorum present. ROLL CALL All present General Business Presentation of the winning bid for Request for Proposal No. 20-05 (Midway Master Carnival Operator for the San Diego County Fair) and consideration and vote on whether to award contract to winning bidder Interim CEO Carlene Moore reported that due to a protest there will be no awarding of the winning bid. Deputy Attorney General Josh Caplan explained in detail that because a bid protest has been filed the Board cannot take any action until the Department of General Services (DGS) has resolved the matter. Staff will look at all options for the 2021 Fair in case the matter is not resolved in a timely enough manner. PUBLIC COMMENT Mary Talley Adam West RECESS TO CLOSED EXECUTIVE SESSION The Board adjourned to Executive Session at 1:44 p.m. RECONVENE TO OPEN SESSION The Board reconvened to Open Session at 5:13 p.m. President Valdez reported that the Board conferred with and received advice from counsel on the items listed on the closed-session portion of the agenda and have nothing to report. Page 4 22nd DAA Board Meeting Minutes February 23, 2021 Page 2 DIRECTORS REQUESTS & CLOSING COMMENTS Board Committee Assignments President Richard Valdez referred to the revised committee list on page 1 of the Board packet. ADJOURNMENT There being no further business to discuss, Director Schenk moved to adjourn the meeting. All were in favor and the meeting was adjourned 5:16 p.m. __________________________________________ Carlene Moore Chief Executive Officer Page 5 22nd DISTRICT AGRICULTURAL ASSOCIATION Board of Directors Meeting Del Mar Fairgrounds 2260 Jimmy Durante Boulevard Del Mar, CA 92014 March 9, 2021 MINUTES The 22nd District Agricultural Association (DAA), Board of Directors met via ZOOM in the Mission Tower Building at the Del Mar Fairgrounds on March 9, 2021 at 1:30 p.m. OFFICERS PRESENT: Richard Valdez, President Lisa Barkett, Vice President Joyce Rowland, Vice President Carlene Moore, Chief Executive Officer DIRECTORS PRESENT VIA ZOOM Michael Gelfand, Kathlyn Mead, Don Mosier, Sam Nejabat, and Frederick Schenk DIRECTORS/OFFICERS ABSENT Pierre Sleiman OTHERS PRESENT Josh Caplan, Deputy Attorney General (via ZOOM) Katie Mueller, Business Services Officer – 22nd DAA Melinda Carmichael, Business Development Officer – 22nd DAA Donna O’Leary, Executive Assistant - 22nd DAA CALL TO ORDER President Valdez called the meeting to order at 1:30 p.m. with a quorum present. ROLL CALL Director Mead was not present for Roll Call, but arrived late. Director Sleiman had an excused absence. Prior to the vote for the Consent Calendar, President Valdez announced that during the Board Meeting on February 23, 2021, in closed session the Board discussed the interim CEO position held by Carlene Moore. The Board with a unanimous consent appointed Carlene Moore as the official CEO of the 22nd DAA. CONSENT CALENDAR A. Minutes, Regular Meeting, February 9, 2021 B. 22nd District Agricultural Association (DAA) Contracts Approval PUBLIC COMMENT Jane Cartmill Director Gelfand moved to approve all items on the consent calendar. Director Mosier seconded the motion. President Valdez, Vice President Barkett, Vice President Rowland, Directors Gelfand, Mosier, Nejabat, and Schenk, were all in favor and the motion carried.
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