NOTICE OF MEETING The 22nd District Agricultural Association Board of Directors meeting Tuesday, March 10, 2020 1:30 p.m.
Board Meeting Room Del Mar Fairgrounds 2260 Jimmy Durante Boulevard Del Mar, California
22ND DAA BOARD OF DIRECTORS
Richard Valdez, President Sam Nejabat, Director Lisa Barkett, Vice-President Frederick Schenk, Director Lee Haydu, Director Pierre Sleiman, Director Kathlyn Mead, Director David Watson, Director Don Mosier, Director
Secretary-Treasurer 22nd DAA Counsel Timothy Fennell Josh Caplan Chief Executive Officer/General Manager Office of the California Attorney General
22nd District Agricultural Association Mission Statement To manage and promote a world-class, multi-use, public assembly facility with an emphasis on agriculture, education, entertainment and recreation in a fiscally sound and environmentally conscientious manner for the benefit of all.
Persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the General Manager, (858) 755-1161, at least five working days prior to the meeting to insure proper arrangements can be made.
Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.
This Agenda, and all notices required by the California Bagley-Keene Open Meeting Act, are available on the internet at: www.delmarfairgrounds.com
BOARD OF DIRECTORS MEETING March 10, 2020 1:30 p.m. AGENDA
1. CALL TO ORDER – PRESIDENT RICHARD VALDEZ
2. ROLL CALL
3. CONSENT CALENDAR Page The items on the Consent Calendar will be enacted in accordance with recommended action under one motion unless trailed from the Consent Calendar by the Board. Any member wishing to trail an item from the Consent Calendar should notify the General Manager prior to the meeting. Trailed items will be considered after the motion to approve the Consent Calendar. A. Minutes, Regular Meeting – February 11, 2020 5-8 B. 22nd District Agricultural Association (DAA)/Sponsorship Contracts Approval 9-11 C. 2020 San Diego County Fair Potential New Vendor List Approval 12-15 D. 2020 San Diego County Fair Midway Contracts 16-18 E. 2020 San Diego County Fair Exhibit Department Judges Agreements 19-20 F. Out of State Travel 21
4. MANAGERS REPORT The Board may take approval action on the Manager’s Report: A. Employee Recognition for “Years of Service” (Informational) 22 B. Events Report (Informational) 23-25 C. Don Diego Scholarship Foundation Report (Informational) ---- D. Other (Informational/Action) September Board Meeting date ----
5. COMMITTEE REPORTS The Board may take approval action on Committee Reports and New Committee Assignments:
A. Strategic planning Committee – Pierre Sleiman, Chair 1. Committee Report (Informational/Action) ---- 2. Community Presentations (Informational) ----
B. Fair Operations Committee – Frederick Schenk, Chair 1. 2020 San Diego County Fair Non-Concert Entertainment Contracts Approval (Action) 26-27 2. 2020 San Diego County Fair Paddock Entertainment Contracts Approval (Action) 28 3. 2020 San Diego County Fair Grandstand Entertainment Contracts Approval (Action) 29-30
C. DMTC Liaison/Satellite Wagering Committee – Richard Valdez, Chair 1. DMTC Report (Informational/Action) 31-32 2. Satellite Wagering Report (Informational) ----
22nd DAA Board of Directors Meeting Agenda March 10, 2020
D. Contracts Oversight Committee – Richard Valdez, Chair 1. Consideration of and vote on whether to conditionally approve contract for 33-38 Carnival Game Operation and Digital Ticketing System. (Informational/Action)
E. Food & Beverage Committee – Kathlyn Mead, Chair 1. Premier P&L Statement – January 2020 (Informational/Action) 39
F. Land Use/Environmental/Master Plan Committee – David Watson, Chair 1. Committee Report (Informational/Action) ----
G. Community Relations Committee – Lee Haydu, Chair 1. Committee Report (Informational/Action) ----
H. Horse Show/Horsepark Committee – Lee Haydu, Chair 1. Committee Report (Informational/Action) 40 2. Night of the Horse Presentation (Informational) ----
I. Sustainability – Don Mosier, Chair 1. Committee Report (Informational) ----
J. Surfside Race Place (SSRP) – Ad Hoc Committee – Lisa Barkett, Chair 1. THE CENTER construction update (formally SSRP Renovation update) ---- (Informational)
K. Finance Committee – Richard Valdez, Chair 1. Financial Report (Informational) 41-45
L. RTA/RTLC – Richard Valdez, Chair 1. Approval of one-year RTA budget for 2020 (Informational/Action) 46 2. Consideration of Transfers of Capital to RTA (Informational/Action) 47
M. Legal Committee – Richard Valdez, Chair 1. Committee Report (Informational/Action) ----
6. PUBLIC COMMENT Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. Speaker’s time may be modified based on the number of public speakers. No speaker may cede their time to another speaker. Public comments on agenda items will be accepted during the meeting as items are addressed. Public comment on issues NOT on the current Agenda is allowed. However, no debate by the Board shall be permitted on such public comments and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item.
7. CLOSED EXECUTIVE SESSIONS (NOT OPEN TO THE PUBLIC) Pursuant to the authority of Government Code section 11126(a), (b), and (e), the Board of Directors will meet in closed executive sessions. The purpose of these executive sessions is:
A. To confer with and receive advice from legal counsel regarding potential litigation involving the 22nd DAA. Based on existing facts and circumstances, there is significant exposure to litigation against the 22nd DAA. B. To confer with and receive advice from legal counsel regarding potential litigation involving the 22nd DAA. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation.
22nd DAA Board of Directors Meeting Agenda March 10, 2020
C. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. B & L Productions, Inc., et al. v. 22nd DAA, et al., United States District Court, Southern District of California, Case No. 19CV0134.” To Dcon. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Jerry Hollendorfer, et al., v. Del Mar Thoroughbred Club, et al., San Diego County Superior Court, Case No. 37-2019-00036284. E. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Guillermo Munoz v. 22nd District Agricultural Association, Pomona Workers Compensation Appeals Board, Claim No. 7030090048. F. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Bell v. 22nd District Agricultural Association, San Diego County Superior Court, Case No. 2019-00055846.
8. RECONVENE TO OPEN SESSION A. Report on actions, if any, taken by the Board in closed executive session.
9. DIRECTORS REQUEST & CLOSING COMMENTS A. Board Communication/Correspondence (Informational/Action) NOTE: Board Correspondence Attachment is available to view online at: http://www.delmarfairgrounds.com/index.php?fuseaction=about.meeting_agenda
B. Review and/or revise Public Comment Policy (Informational/Action) 48
10. FOR YOUR INFORMATION A. Correspondence 49- B. Other ---- 64 11. ADJOURNMENT
3/6/2020 9:39 AM
22nd DAA Board of Directors Meeting Agenda March 10, 2020
22nd DISTRICT AGRICULTURAL ASSOCIATION Board of Directors Meeting Del Mar Fairgrounds 2260 Jimmy Durante Boulevard Del Mar, Ca 92014 February 11, 2020
MINUTES
The 22nd District Agricultural Association (DAA), Board of Directors met in the Board Meeting Room at the Del Mar Fairgrounds on February 11, 2020 at 1:30 p.m.
OFFICERS PRESENT: Richard Valdez, President Lisa Barkett, Vice President Tim Fennell, Manager, Secretary-Treasurer
DIRECTORS PRESENT Lee Haydu, Kathlyn Mead, Don Mosier, Sam Nejabat, Pierre Sleiman and David Watson
DIRECTORS/OFFICERS ABSENCE Frederick Schenk
OTHERS PRESENT Josh Caplan, Deputy Attorney General Katie Mueller, Deputy General Manager – 22nd DAA Carlene Moore, Deputy General Manager – 22nd DAA Rita Walz, Chief Financial Officer – 22nd DAA Donna O’Leary, Executive Assistant - 22nd DAA
CALL TO ORDER President Richard Valdez called the meeting to order at 1:30 p.m. with a quorum present.
ROLL CALL All Directors were present except for Director Frederick Schenk who had an excused absence.
CONSENT CALENDAR Director Lee Haydu moved for approval of items A through D on the Consent Calendar.
A. Minutes, Regular Meeting – January 14, 2020 B 22nd District Agricultural Association (DAA)/Sponsorship Contracts Approval C. 2020 San Diego County Fair Potential New Vendor List Approval D. Out of State Travel
Director Kathlyn Mead seconded the motion. Directors Sam Nejabat, Pierre Sleiman, Kathlyn Mead, President Richard Valdez, Directors David Watson, Lee Haydu and Don Mosier were all in favor and the motion carried. Vice-President Lisa Barkett arrived after the vote.
MANAGERS REPORT Employee Recognition for “Years of Service” CEO Timothy Fennell recognized Public Safety Manager Wolfgang Davidson for his 20 years of outstanding and dedicated service to the District.
Events Report CEO Timothy Fennell reviewed the events for February and March 2020 on pages 16 and 17 of the Board Packet.
Don Diego Scholarship Foundation (DDSF) Report Don Diego Executive Director Chana Mannen reported that the DDSF would be offering $69,000 in scholarships this year. Also new for the coming year is a donation made by DDSF Director John Hoeflich’s and his family to create a scholarship that will be renewable for four years.
Page 5 22nd DAA Board Meeting Minutes February 11, 2019 Page 2 of 4
Equestrian Department Overview Amy Billburg, Equestrian Manager, played a short video overview of the Equestrian Department and her team members.
Horsepark Department Overview Janet Holden, Horsepark Manager, gave an overview of Horsepark and introduced her team members.
Wave Volleyball CEO Timothy Fennell gave an overview of the Wave Volleyball operation located on the Surf and Turf property across from the Fairgrounds.
Other CEO Timothy Fennell referred to the Top 50 Fairs list included in the Board packet on page 19. The San Diego County Fair ranked the sixth largest in North America based on attendance.
COMMITTEE REPORTS
PUBLIC COMMENT • Martha Sullivan wanted to bring to the Board’s attention Governor Newsom’s general order to take inventory of State lands and properties that could possibly be used for housing. She also wanted to point out that the passing of sports betting in California as an opportunity to get rid of horseracing. • Scott Kaplan, sports talk radio host, would like to see horse racing continue at Del Mar because of its economic impact to the community • Liz Jacobelly would like to see more consideration of other species in the planning of future events. • Oscar De La Torre told the Board that horseracing keeps 70,000 workers employed and is important for the state’s economy.
STRATEGIC PLANNING COMMITTEE – Pierre Sleiman, Chair Committee Report Director Pierre Sleiman reviewed the different ways the committee is gathering feedback from stakeholders and emphasized that the input submitted online through the questionnaire will get just as much attention as information submitted in person. Director Sleiman also explained the format for the workshops. Letters and eblasts, asking people to participate in the workshops, were sent to all individuals that have a stake in the fairgrounds. Director Barkett said that the committee would collect information through the end of the summer race meet. Peter Stark, Strategic Plan Facilitator, will dissect all the feedback and create a report for the full Board to review.
Community Presentations There were no Community Presentations
PUBLIC COMMENT • Adam West, CEO of Allstate 38, spoke out against the “Notice of Intent to Award Contract” to RCS for a cashless midway system. • John Taggargt, a concessionaire for the San Diego County Fair (SDCF) for over 48 years, said he is oppose to the agreement between RCS and the SDCF. He is also upset that he has not been asked back for the 2020 Fair. • Buddy Merten told the Board he does not think the Fair is right by eliminating all the independent operators that have been at the SDCF for years. • Ronnie Steinau would like to see the Fairgrounds stop using animals in entertainment.
FAIR OPERATIONS COMMITTEE – Frederick Schenk, Chair 2020 San Diego County Fair Non-Concert Entertainment Contracts Approval Director Kathlyn moved to approve the entertainment contracts as list on page 22 and 23 of the Board packet. Director Lee Haydu seconded. Directors Sam Nejabat, Pierre Sleiman, Kathlyn Mead, Vice President Lisa Barkett, President Richard Valdez, Directors David Watson, Lee Haydu and Don Mosier were all in favor and the motion carried.
Page 6 22nd DAA Board Meeting Minutes February 11, 2019 Page 2 of 4
2020 San Diego County Fair Grandstand Entertainment Contracts Approval Director Kathlyn Mead moved to approve the Grandstand Entertainment contracts as listed on page 22 of the Board packet. Vice President Lisa Barkett seconded. Directors Sam Nejabat, Pierre Sleiman, Kathlyn Mead, Vice President Lisa Barkett, President Richard Valdez, Directors David Watson, Lee Haydu and Don Mosier were all in favor and the motion carried.
Western Fairs Association (WFA) Achievement Awards Jacky Eshelby, Exhibits Manager, reviewed the WFA Achievement awards won for the 2019 San Diego County Fair (SDCF). The SDCF won 30 awards in comparison to the Orange County Fair who only won 16 awards and the California State Fair who won 19 awards. The list of awards is included on page 24 of the Board packet.
Exhibits Specialty Festivals (Beer, Wine & Spirits) Jacky Eshelby, Exhibits Manager, gave an overview of the three beverage festivals: Toast to Coast Wine Festival, The San Diego International Beer Festival and DISTILLED the spirits competition.
PUBLIC COMMENT • Martha Sullivan feels that the Del Mar Thoroughbred Club’s budget has a very optimistic revenue projection considering horse starts have declined 40 percent in the last ten years as reported by the Horse Racing Board. • Ronnie Steinau read an article from the “Washington Post” dated January 25 titled “Does a sport that gambles with the lives of horses really belong in our world?” • Liz Jacobelly said that even though there were less starts there were more fatalities in 2018 and 2019.
DMTC LIAISON/SATELLITE WAGERING COMMITTEE – Richard Valdez, Chair Del Mar Thoroughbred Club (DMTC) Budget Approval Josh Rubinstein, President of the DMTC and Mike Ernst, Chief Financial Officer, gave an overview of their operating budget included on pages 25 – 47 of the Board packet. After a detailed and lengthy discussion, Director Kathlyn Mead moved to approve the 2020 DMTC operating budget. Vice President Lisa Barkett seconded the motion. Directors Sam Nejabat, Pierre Sleiman, Kathlyn Mead, Vice President Lisa Barkett, President Richard Valdez, Directors David Watson, Lee Haydu and Don Mosier were all in favor and the motion carried.
Satellite Wagering Report George Bradvica reported that SSRP had their biggest day in the Horsemen’s Lounge for the Pegasus Cup from Gulfstream Park. Next up is the Dubai Cup and the Derby trail has begun.
CONTRACTS OVERSIGHT COMMITTEE – Richard Valdez, Chair Nothing to report.
PUBLIC COMMENT • Jennifer Lonbom hopes that the Board will prevail and will end the gun shows at Del Mar forever before tragedy strikes. • Ira Sharp talked about his concern with Ghost guns, which are unregistered guns, threatening to undermine the California gun regulation regimen. Mr. Sharp said the sale of Ghost guns must be stopped from being sold at the Crossroads Gun Shows. • Rose Ann Sharp implores the Board to disallow the sale of precursor gun parts, which can be easily assembled into ghost guns.
FOOD & BEVERAGE COMMITTEE – Kathlyn Mead, Chair Premier P&L Statement – December 2019 Louis Ditman, Director of Finance for Premier Food Services, reviewed the food and beverage report on page 48 of the Board packet.
LAND USE/ENVIRONENTAL/MASTER PLAN COMMITTEE Committee Report Director David Watson asked Dustin Fuller, Supervising Environmental Planner, to set up meeting with the committee and staff to discuss ways to reduce costs on the environmental issues.
Page 7 22nd DAA Board Meeting Minutes February 11, 2019 Page 2 of 4
COMMUNITY RELATIONS COMMITTEE – Lee Haydu, Chair Committee Report Director Lee Haydu reported that the both cities were present at the meeting. The topic discussed were the Strategic Plan, concert venue update, DAA solar project, update on the fair and traffic planning. Director Haydu Dustin Fuller, Supervising Environmental Planner, and Carlene Moore, Deputy General Manager are serving on the LOS SAN corridor (the train track that runs from Los Angeles to San Diego) committee working group.
HORSE SHOW/HORSEPARK COMMITTEE – Lee Haydu, Chair Committee Report Director Lee Haydu reminded everyone the DMNHS begins April 14 with Western week.
SUSTAINABILITY COMMITTEE – Don Mosier, Chair Committee Report Director Don Mosier said the committee would like to invite several local energy experts to one of the strategic planning meetings to get their input on the Fairgrounds energy needs. Once the Clean Energy Alliance is formed and ready to operate, the Sustainability Committee will begin to set up meetings with the Alliance.
SURFSIDE RACE PLACE (SSRP) (aka The Venue) – AD HOC COMMTTEE – Lisa Barkett, Chair Committee Report Carlene Moore, Deputy General Manager, said the Venue is still under construction.
FINANCE COMMITTEE – Richard Valdez, Chair Financial Reports The financials are included in the Board packet on pages 49-53 of the Board packet.
RTA/RTLC – Richard Valdez, Chair Capital Improvement projects for consideration This item was tabled to the March Board meeting.
LEGAL COMMITTEE – Richard Valdez, Chair Nothing to report.
CLOSED EXECUTIVE SESSION The Board adjourned to Executive Session at 4:02 p.m.
RECONVENE TO OPEN SESSION The Board reconvened to open Session at 4:45 p.m. President Valdez reported that the Board considered the advice of counsel on the items listed on the closed session portion of the agenda.
DIRECTORS REQUESTS Board Communication Director Lee Haydu asked that the Public Comment policy be put on the March Board agenda to be reviewed and discussed.
ADJOURNMENT There being no further business to discuss, President Richard Valdez adjourned the meeting at 4:46 p.m.
______Timothy J. Fennell Secretary/Treasurer TJF: dmo – 02/11/20
Page 8 CONTRACT APPROVAL(S) March 2020
In accordance with the requirements of the Department to Food & Agricultural, Division of Fairs & Expositions, Staff requests approval of the agreement(s) listed below:
Standard Agreements
Contract # Contractor Purpose Term Amount Amend Contract to include $3,000.00 (AM 3) Installation, Removal & Service DAA-17-159-60 5/1/17 – 4/30/20 (Total Contract Value The Décor Plan of 2020 DMNHS Promotional AM 3 Including Amendments Banners on the Current $82,140.00 Term of the Agreement
Amendment to Exercise Option $25,200.00 (AM 4) DAA-17-159-60 Year for Installation, Removal (Total Contract Value The Décor Plan 5/1/20 – 4/30/21 AM 4 and Service of 2020 SDCF Including Amendments & Promotional Banners Option Yrs $133,540.)
Feed & Bedding Materials for $75,000.00 REV-20-004-52 Castillo’s, LLC Arena Horseshow Events and 2/1/20 – 1/31/21 Estimated Revenue Fair Livestock Exhibitors
4/17/20 – 4/16/21 $120,000.00 (AM 2) Fairtime – Tent & Canopy DAA-17-160-5X (Fourth year of a (Total Contract Value Raphael’s Party Rentals Rentals (Amendment to AM 2 potential five year Including Option Years Exercise Option Year) agreement) $700,000.00)
Strategic Plan Facilitator $12,500.00 (AM 1) DAA-19-172-41 Peter Barron Stark Companies, Services (Amendment to (Total Contract Value 9/01/19 – 12/31/20 AM 1 Inc. Provide Additional Funding Including Amendment and Extend Contract Term) $25,000.00)
5/15/20 – 5/14/21 $220,000.00 San Diego Unified School (First year/term of (Total Contract Value DAA-15-059-29 Fairtime Bus Rental Services District potential five year Including Option Years agreement) $1,200,000.00)
Southern California Produce and Manage DAA-20-032-58 3/01/20 – 12/31/20 $127,750.00 Horseman’s Council Horseshows for Horsepark
Fairtime – Provide Onsite $28,000 (AM #2) 6/2/20 – 6/1/21 Livestock Veterinary and Drug (Total Anticipated DAA-16-143-60 (Fifth year/term of a Creekside Veterinary Service Testing Services Contract Value Including AM #2 potential five year (Amendment to Exercise Option Years agreement) Option Year) $135,000.00)
WGAS Motorsport Fairtime – 2020 Monster Truck ARN-20-002-52 6/26/20 – 7/4/20 $125,950.00 Entertainment, LLC Show
Page 9 Contract # Contractor Purpose Term Amount SSRP Air Handlers for Concert Venue Remodel/Upgrade. $0.00 (AM #1) Mesa Energy Systems, Inc. DAA-19-212-30 (Amendment to Extend (Total Anticipated dba EMCOR Services Mesa 12/03/19 – 4/17/20 AM #1 Contract Term 17 Days for Contract Value Including Energy Installation of Flex Connectors. Amendment $400,000.00) No Additional Funds)
4/15/20 – 4/14/21 $15,000.00 (AM #4) Armored Transport Services DAA-17-170-22 (Fourth year/term of a (Total Contract Value Brinks, Inc. (Amendment to Exercise AM #4 potential five year Including Option Years Option Year) agreement) $125,000.00)
$400,000.00 (AM #2) 4/19/20 – 4/18/21 Heavy Equipment Rentals (Total Anticipated DAA-18-115-9X (Third year/term of BJs Rentals, Inc. (Amendment to Exercise Contract Value Including AM #2 potential five year Option Year) Option Years agreement) $2,000,000.00)
Fairtime – Rentals and Service $80,000 (AM #5) of Portable Restrooms, Sinks, 5/16/20 – 5/15/21 (Total Anticipated DAA-16-226-30 Diamond Environmental Showers, Holding Tanks, and (Fifth year/term of a Contract Value Including AM #5 Services LP Pumping Services potential five year Option Years (Amendment to Exercise agreement) $345,000.00) Option Year)
5/29/20 – 5/28/21 $48,500.00 (AM #3) Fairtime - Supplement Shuttle DAA-17-188-29 Sureride Charter, Inc. dba (Fourth year/term (Total Contract Value Services (Amendment to AM #3 Sun Diego Charter Co. of potential five year Including Option Years Exercise Option Year) agreement) $208,000.00)
Page 10 SPONSORSHIP CONTRACT APPROVAL(S) March 2020
In accordance with the requirements of the Department to Food & Agricultural, Division of Fairs & Expositions, Staff requests approval of the agreement(s) listed below:
Standard Agreements
Contract # Contractor Summary Term Amount
Kirschenmann Mobile Large display selling bulk and old- SPO-20-005-19 6/5/20 – 7/5/20 $75,000 cash Food Service fashioned candy in the Infield.
Promotes the Fair in their media and prints the $13,000.00 SPO-20-006-19 San Diego Union Tribune Fair program. Sponsors the 6/5/20 – 7/5/20 cash/$140,000 cash beverage festivals and has booth in kind space.
Selling non-ingestible and hemp- Hall and Gans Marketing 6/5/20 – SPO-20-020-19 based CBD products. 2-year deal at $300,000 cash | Torrey Holistics 12/10/21 $150,000/$150,000.
Longtime sponsor selling spas. 3- SPO-20-030-19 Champagne Spas year deal at 6/5/20 – 7/10/22 $305,000 cash $100,000/$102,500/$102,500
Selling TENS, Hair SPO-20-049-19 Cigma, Inc. Appliances and other health & 6/5/20 – 7/5/20 $94,000 cash beauty products.
Page 11 Concessions Department 2020 San Diego County Fair Potential New Vendor List Approval WL039-WL074
WL039 A SPICE ABOVE DIPS BENSON, PETE PO BOX 1405 CROWN POINT 46308-1405
WL040 CALIFORNIA DELUXE WINDOWS LEAD GENERATION ADIRIM, JOSHUA 20735 SUPERIOR ST CHATSWORTH 91311
WL041 CLASSIC MEMORIES POLITICAL COLLECTIBLES; COINS, BANKNOTES, PRINTS, BONNYCASTLE, MICHAEL FLAGS, MATTED PRINTS, FRAMED COLLECTIBLES, HATS P. O. BOX 1165 WEST POINT 95255
WL042 CENTAUR RIDGE TACTICAL PRODUCTS; FLASHLIGHTS, HEADLAMPS, SINGLETON, GA BACKPACKS, PENS 1300 E. OLIVE RD. PENSACOLA 32514
WL043 EAST COAST AIRBRUSH/MEYER AIRBRUSH CUSTOM AIRBRUSH; HATS, T-SHIRTS, HOODIES, PLATES, MAESTAS, PAUL ARTWORK 6162ND AVENUE SOUTH N MURTLE BEACH 29582
WL044 Food for the Skin FOOD FOR THE SKIN NATURAL PAIN RELIEF MAGNELLI, FABIO 1227 N. Mollison Avenue El Cajon 92021
WL045 GALLAS COSMETICS INC. (DBA - GALLAS HAIR TOOLS)GALLASPRO HAIR PRODUCTS; STRAIGHTENED, STYLING RAKHMANOV, ILAN COMB, SHAMPOO & CONDITIONER, EXTENSIONS 5082 DON PIO DRIVE WOODLAND HILL 91364
WL046 INFINITY FROM MARVIN BY VERACITY WINDOW AND DOORREPLACEMENT DOORS; PATIO/FRENCH, WINDOWS ALBRECHT, TERRY 1531 SEVENTH STREET RIVERSIDE 92507
WL047 LILI AND ME HAIR BOWS, BUTTON PENDANTS, MAGNETS, BIRTH DURHAM, LISA PRINTS, BUTTON CLIPS, PINS, PLUSH ANIMALS, 2537 PACIFIC COAST HWY #16 CHRISTMAS ORNAMENTS TORRANCE 90505
WL048 MAGIC DAZZLE MULTI PURPOSE POLISHING CREAM, SEALING SHINY CHOUKRI, YOUSSEF LIQUID 7240-C CALABRIA COURT San Diego 92122
Page 12 WL049 OLIVE WOOD CRAFTS WOODWARD; UTENSILS, CUTTING BOARDS, BEL HAJ ABDALLAH, MOHAMED SALAD/DIPPING BOWLS, JARS, MORTAR & PESTLE, 139 FOURTH AVE. UNIT 2 BOTTLE STOPPER, JUICER, SPOON REST, SALT & CHULA VISTA 91910 PEPPER MILLS, CHESS BOARD WITH PIECESWOOD
WL050 Vartanian Concessions Management DOLE WHIP Vartanian, Steve 39517 cedarwood dr murrieta 92563
WL051 SALT SOOTHERS MOISTURIZING DEAD SEA SALT SCRUB, DETOXING HELMAN, PATRICIA PACIFIC SPA SALTS, BODY OILS, BATH BOMBS 2005 BRITISH ROAD KINGSTON 28501
WL052 SHOEMATE ORTHOTICS CORP. dba THE ORTHOTIC WORKSMX ORTHOTICS, ELECTRO REFLEXOLOGIST MACHINE, GLOGOWSKI, MICHAEL ISOFIX INSOLES 5249 NORTH PARK PLACE, PMB #230 CEDAR RAPIDS 52402
WL053 FOOZYS dba WOLF CREEK CONSULTING FOOZY'S FUN NOVELTY SOCKS LASCELLE, MITCH 31002 N 42ND PLACE CAVE CREEK 85331
WL054 WEST COAST INNOVATIONS INTNL LLC BRAVADO BRAS LINGLET, BRICE 825 college blvd oceanside 92024
WL055 ZWILLING J. A. HENCKELS LLC ZWILLING CUTLERY BLOCK SETS, INDIVIDUAL KNIVES STUART, DANIEL AND SHARPENERS, BALLARINI 11 PIECE COOKWARE 270 MARBLE AVE. SET/3 PIECE PAN SET PLEASANTVILLE
WL056 AGM CONCESSIONS TACOS,BURRITOS,TAQUITOS,SOPES,QUESADILLAS,CAR ARTEAGA, GERMAN NE ASADA FRIES,LOADED NACHOS,PUPUSA,CHEESE 3312 BRANDON ST NACHOS,CORN IN A CUP/ELOTE,AQUA FRESCAS,VEGAN Pasadena 91107 OPTIONS
WL057 BIG JIM'S CONCESSIONS SLUSHEE SLUSH DRINK 16 OZ, 30 OZ, REFILLS ON DRINKS, SELF FRASER, JIM SERVE DRINKS, FLAVORS-MANGO, BLUE RASPBERRY, 9740 N. DOS PALOS RD. CHERRY, ROOT BEER, STRAWBERRY, LEMON LIME, FIREBAUGH 93622 WATERMELON
WL058 CHAN'S CONCESSIONS EGGROLL, CHICKEN ON A STICK, VEGETABLE LOMEIN, CHAN, ANDY SHRIMP FRIED RICE, TERIYAKI RIBEYE, VEGETABLE 1806 SOLANA SPRING DR FRIED RICE SUGAR LAND 77479
WL059 FAZACKERLEY'S FUDGE DBA TIMBO'S LICORICE LICORICE ROPE FAZACKERLEY, RODNEY P.O BOX 1447 PAHRUMP 89041
WL060 WORKING TO GIVE GELATO BY THE SCOOP, WAFFLE CONE, MILKSHAKE, HOLGUIN, MATTHEW ITALIAN ICE, CHURRO GELATO SANDWICH, FLAVORED 13540 VIA ROMA CIRCLE CHURRO CLERMONT 34711
Page 13 WL061 FLAVORS OF EAST AFRICA CHICKEN BOWL, CHICKEN COMBO SMALL, CHICKEN OWINO, ALVIN COMBO MEDIUM, CHICKEN COMBO LRG, VEGAN BOWL, 2322 EL CAJON BLVD VEGAN COMBO SMALL, VEGAN COMBO MED, VEGAN San Diego 92114 COMBO LARGE, JERK, FRIES, VEGAN FRIES, SAMBUSA
WL062 J.L.Q CONCESSIONS SHRIMP COCKTAIL, FISH SHRIMP CERVICHES, TACOS RAMIREZ, LOLA ASADA, CHICKEN TACOS, BURRITOS ASADA, CHICKEN, 11719 E ASHLAN CARNITAS, VEGGIE BURRITOS, CHILI RELLENO BURRITO, SANGER 93657 CHEESE QUESDILLA, ASADA CHICKEN, QUESDILLA,
WL063 NOEL'S FOODS, INC BURRITO'S TACO'S NACHOS, QUESADILLA, ARREDONDO, MARCO 5837 EAST BRUNDAGE LANE BAKERSFIELD 93307
WL064 SANTA LUCIA (GREEK GRILL) GREEK MENU; GYROS, PLATTER, FALAFEL, PITA, SIMEONIDIS, ALEX CHICKEN/SEAFOOD MILANO 610 18TH AVE E WEST FARGO 58078
WL065 WAFFLE BOMBS WAFFLE BOMBS, FRIED OLIVES ON A STICK,BAYOU VON FELDT, KEVIN FRIES,CHEESE CURDS,CHURROS,FUNNEL FINGERS, N1138 LITTLE BEAR ROAD SARONA 54870
WL066 CTS GLOBAL PRODUCTS PURE AIR SCANNELL, CHUCK 17100 BEAR VALLEY RD #187 VICTORVILLE 92395
WL067 HUARACHES SAHUAYO HUARACHES, PURSES, BELTS, DRESSES, BLOUSES. GARCIA, JULIO 81600 FRED WARING RD. SPC #23 Indio 92201
WL068 LAS CHAMULAS ARTESANIAS MEXICANAS DRESSES, BLOUSES, EARRINGS, NECKLACE SETS VARGAS, NAYELI TAGLE 7517 BROOKHAVEN RD San Diego 92114
WL069 CELLULAR INNOVATIONS POP SOCKETS, SPORT TEAM CASES, LANYARDS, WRIST RAMIREZ, ALFONSO STRAPS, POUCHES, KEY CHAINS 6101 GATEWAY WEST BLVD 520-328 EL PASO 79925
WL070 PANKOUR VENDING LLC VENDING MACHINES KHOURI, ALA 909 PALERMO LN CORONA 92879
WL071 AMKCP PHONE CASES, WATCHES FUNG, KAI 7634 SITIO DEL MAR Carlsbad 92009
WL072 FABYOULOUS GENIE LLC (HAIR WINDERS) REUSABLE HAIR WINDERS WITH KIDS HAIR CHANCELOR, DEDE ACCESSORIES AND BATH TIME TOY POOL DIVING FISH 6250 S. MARTINDALE AVE. #a TAMPA 89011
Page 14 WL073 FOODSCAPE FRUIT BOWL (WATERMELON, MANGO, MELON, PINEAPPLE, MICHELADA (MANGO, LEMON, CHILI), 474 THIRD AVE "B" VEGGIES CUP (JICAMA, CUCUMBER AND CARROTS) CHULA VISTA 91910
WL074 BNC SALES LLC XSTREAM, TRAVEL BAGS, TRAVEL HOOKS
1033 VIA PANFILO AVE HENDERSON 89011
Page 15 Concessions Department 2020 Midway Contracts 20-80001 - 20-80020, 20-80030
TIX ADULT TIX KIDDIE 20-80001 ALAMO AMUSEMENTS 5 KITE FLYER PATRICK SHERIDAN 4 WINKY THE WHALE 722 COLWYN PASS 4 MONKEY MAZE SAN ANTONIO TX 78216 4 DIVE BOMBER 210-410-1919 3 KIDDIE SWING
20-80002 BISHOP AMUSEMENTS 6 EVOLUTION 4 LITTLE DIPPER NANCY BISHOP 6 TANGO 4 BALLOON 850 FM 2537 6 SKY FLYER 4 MINI BUMPER CARS SAN ANTONIO TX 78221 7 O.M.G. 210-240-0215
20-80003 B THRILLED ATTRACTIONS 6 ALPINE BOBS 4 BEETLE BOBS BLAKE MCDONAGH 901 FIRWOOD ST CHESANING, MI 48616 989-737-2222
20-80004 CAPRICE ENTERPRISES 6 AIR MAXX 4 SPEEDWAY BRUCE PERELMAN 6 WIND SURF 2604 31ST ST SANTA MONICA CA 90405 310-450-2075
20-80005 D & K AMUSEMENTS 5 BIG BAMBOO DEREK LONG 1619 E DEEP RUN RD WESTMINSTER MD 21158 443-375-0822 WAIT LIST HURRICANE
20-80006 FUN ATTRACTIONS 5 GERMAN FUNHOUSE GUY AND SUSAN MC DANIEL PO BOX 310613 NEW BRAUNFELS TX 78131 830-832-1330
20-80007 HELM AND SONS 8 OLYMPIC BOBSLED 5 CENTURY WHEEL DAVE HELM 6 WAVE SWINGER 4 WACKY WORM 480 AGUA MANSA RD 5 INSOMNIAC 4 BEACH PARTY COLTON CA 92324 6 PHARAOH'S FURY 4 CAROUSEL 951-453-8092 5 HAUNTED MANSION 4 AIRPORT 5 DREAM LAND 4 LOLLISWING 4 BAJA BUGGIES 3 FUN SLIDE 3 HAPPY SWING 3 FROG HOPPER 3 RAGING RIVER 3 TRAIN STATION 3 CRAZY DUMBOS
WAIT LIST RAGING RIVER
Page 16 Concessions Department 2020 Midway Contracts 20-80001 - 20-80020, 20-80030 20-80008 JOYRIDES JOYCE HUTCHINS 5 STORM 5045 NICHOLSON RD FOWLERVILLE MI 48836 210-887-8858
20-80009 KASTL AMUSEMENTS 4 KIDDIE BUMPER BOAT FRANK KASTL 4 CONVOY 23905 CLINTON KEITH #114-520 4 HELICOPTER WILDOMAR CA 92595 951-757-6607
20-80010 KASTL ENT. 3 BABY VENICE JOE OR ANN KASTL 4 TEA CUPS 3502 EQUESTRIAN TRAIL PHOENIX AZ 85044 602-763-4167
20-80011 OUTSIDE AMUSEMENTS 5 CREEP SHOW MIKE ASHCRAFT 6635 W HAPPY VALLEY RD STE A104 GLENDALE AZ 85339 602-237-3333
20-80012 PRIME PACIFIC ENT 4 LADY BUGS MAURICE HAWORTH 2928 COUNTY RD 429 CLEBURNE TX 76031 214-565-7901
20-80013 RAY CAMMACK SHOWS 5 ALIEN ABDUCTION 5 BIG TOP SWINGER GUY LEAVITT 4 CAROUSEL 4 CYCLONE PO BOX 10 6 DOGEM 4 SURVIVAL ISLAND LAVEEN AZ 85339 5 FUN FACTORY 4 MONSTER TRUCK 602-237-3333 5 KONGA 4 PUPPY ROLL 10 MACH 1 3 GOLIATH SLIDE 6 RAVE WAVE 8 THE BIG WHEEL 5 TILT A WHIRL 10 TITAN 4 TWIST 7 WILD RIVER 6 ZIPPER
waitlist Endeavor
20-80014 ROSE'S RIDES 4 PIRATES/RAIDERS ROSEMARIE BARTON 4 HOG RALLY PO BOX 7687 CHANDLER AZ 85246 602-315-1240
Page 17 Concessions Department 2020 Midway Contracts 20-80001 - 20-80020, 20-80030 20-80015 S.J. ENTERTAINMENT 8 CRAZY MOUSE STEVE VANDERVORSTE 7 FLIPPER PO BOX 310641 NEW BRAUNFELS TX 78131 830-708-4651 waitlist Windsurfer
20-80016 SOUTHERN CROSS RIDES, LLC 6 INSTANITY BEN PICKETT 6 G-FORCE PO BOX 10 LAVEEN AZ 85339 602-763-0536
20-80017 STATE FAIR SPECTACULARS, LLC 6 FAST TRAX SLIDE MARY TALLEY PO BOX 1319 FT WORTH TX 76101 817-875-7338
20-80018 TALLEY AMUSEMENTS 6 MEGA DROP 4 QUADZILLA MARY TALLEY PO BOX 1319 FT WORTH TX 76101 817-875-7338
20-80019 WOOD ENTERTAINMENT 6 MAGNUM 4 MAGIC MAZE MICHAEL WOOD 4 DAYTONA 111 OSIANA DR SAN ANTONIO TX 78248 210-573-2219
20-80020 RAY CAMMACK SHOWS 5 SKYRIDE GUY LEAVITT PO BOX 10 LAVEEN AZ 85339 602-237-3333
20-80030 HOT SHOT THRILL RIDES SLING SHOT COLBY BARENDREGT 311 WEST 500 SOUTH HEYBURN, ID 83336 208-678-7433
Page 18 Exhibit Department Professional Services Agreements Approval Requests 2020 March Board Meeting
CONTRACT # NAME CITY/STATE DEPT. AMOUNT 27 Sheryl Gillet Irvine, CA Exhibits – Design in $350.00 Wood 28 Greg Wease Carlsbad, CA Exhibits – Design in $200.00 Wood 29 Stephen Caudana Irvine, CA Exhibits – Design in $350.00 Wood 30 Daniel Ostroff Los Angeles, CA Exhibits – Design in $300.00 Wood 31 Russ Filbeck San Diego, CA Exhibits – Design in $200.00 Wood 32 Reuben Foat San Diego, CA Exhibits – Design in $200.00 Wood 33 Roger Solheid San Diego, CA Exhibits – Design in $100.00 Wood 34 Kevin Sheehan San Diego, CA Exhibits – Design in $100.00 Wood 35 Patrick Quinn San Diego, CA Exhibits – Design in $200.00 Wood 36 Paul Smith San Diego, CA Exhibits – Design in $100.00 Wood 37 Ken Stover Rancho Santa Fe, CA Exhibits – Design in $100.00 Wood 38 Ross Gilroy Fullerton, CA Exhibits – Design in $150.00 Wood 39 Brian Saunders San Diego, CA Exhibits – Design in $150.00 Wood 40 Don Owen Chula Vista, CA Exhibits – Design in $150.00 Wood 41 Dale Hower Santee, CA Exhibits – Design in $150.00 Wood 42 Mick Yarbrough Carlsbad, CA Exhibits – Design in $200.00 Wood 43 Ray Calloway Huntington Beach, Exhibits – Design in $200.00 CA Wood
44 Anita Amsberry Oxnard, CA Exhibits – Design in $200.00 Wood DESIGN IN WOOD $3,400.00 TOTAL
Page 19 Exhibit Department Professional Services Agreements Approval Requests 2020 March Board Meeting
CONTRACT # NAME CITY/STATE DEPT. AMOUNT 200 U.S. Marine Corps AAS- Camp Pendleton CA Volunteer – Exhibit $8/hr BN/GySgt. Donald Corey Support
201 Assistance League of San Rancho Santa Fe CA Volunteer – Exhibit $7.50/hr Dieguito/ Margaret Support Nelson
202 Contemporary Women of Escondido CA Volunteer – Exhibit $7.50hr North County/Ann Lygas Support
203 Del Mar Historical Del Mar CA Volunteer – Exhibit $750 Society/Larry Brooks Support
204 Del Mar Garden Del Mar CA Volunteer – Exhibit $400 Club/Judy Shuckit Support
205 Daughters of the Nile San Diego CA Volunteer – Exhibit $7.50hr Mecca Temple #34/Judi Support Kessler
206 Chula Vista Emblem Chula Vista CA Volunteer – Exhibit $7.50hr Club/Jane Gerber Support
207 El Capitan FFA/Don Dyer Lakeside CA Volunteer – Exhibit $7.50/hr Support
208 Master Gardener San Diego CA Volunteer – Exhibit $2,800 Assoc./Scott Parker Support
209 Mt. Carmel HS/ Gail San Diego CA Volunteer – Exhibit $7.50hr Miller Support
210 Mira Mesa Jr. Women’s San Diego CA Volunteer – Exhibit $7.50hr Club/Annette Robbins Support
211 North County Photo San Diego CA Volunteer – Exhibit $7.50/hr Society/Ed Stadler Support
212 San Diego O.E.S/Patti San Diego CA Volunteer – Exhibit $7.50/hr Neumann Support
213 Village Garden Club of La La Jolla CA Volunteer – Exhibit $600 Jolla/Cindy Rococo Support
214 World Campus – San Diego CA Volunteer – Exhibit $7.50/hr SDSU/Evon Yousif Support
214 USMC – MWSS 372/Sgt. San Diego CA Volunteer – Exhibit $8/hr Gustavo A Barillas Support
Volunteer TOTAL TBD
Page 20
OUT OF STATE TRAVEL
Management requests Board approval on the following out of state travel:
Merchandise Director Manny Mahajan to OffPrice Trade Show and the MAGIC Las Vegas Trade Show, February 3-5, 2020 in Las Vegas, NV to view the latest in apparel and accessories at discounted prices.
Merchandise Manager Manny Mahajan to attend the ASD (Affordable Shopping Destination) Market Week, consumer goods trade show, March 23-25, 2020 in Las Vegas, NV to look for new merchandise and meet with new vendors.
Deputy General Manager Carlene Moore and Event Manager Alan Simpson to attend the IAVM Venue Management School June 6-12, 2020 in Tampa Bay, FL.
Page 21 MANAGERS REPORT A. Employee recognition for “Years of Service”
Cherry Donovan-Davis, 25 Years of Service. Cherry was hired as a Security Guard on March 18, 1995 and moved to an Office Assistant in November 1998. She was promoted to a Mailing Machine Operator in June 2007 and transitioned to a Mailing Machine Operator II in November 2011. In April 2015, Cherry was promoted to a Business Services Assistant-Specialist where she leads all functions of the District’s Mailroom. Cherry has been a dedicated and valuable team member throughout her years of service to the District. Finally, if you are lucky enough to cross paths with Cherry on the fairgrounds, you will always find her smiling and demonstrating friendly service!
Page 22 EVENTS DEPARTMENT March 2020
DATE: EVENTS: CONTRACT VENUE: AMOUNT:
6-8 Westward Expos $ 19,780.00 O'Brien, B.C. Home & Garden Show
6-8 Gem Faire, Inc. $ 12,000.00 Exhibit Hall Gem Show
6-8 U.S. for Inspiration & Recognition of Science $ 10,965.00 Arena Robotics Competition
7-8 Reptilian Nation Expo-San Diego $ 8,600.00 Wyland Reptile Show
7-8 Koi Club of San Diego $ 5,780.00 Activity Center Koi Show
11 IFMA San Diego $ 4,000.00 Wyland Facility Managers Trade Show
13-14 U.S. for Inspiration & Recognition of Science $ 10,965.00 Arena Robotics Competition
14-15 San Diego County Credit Union $ 14,600.00 West lot, Mission Tower, Plaza Used Car Sale Hacienda Rm.
14-15 B&L Productions $ 11,060.00 O'Brien Gunshow
15 Bridal Bazaar $ 6,230.00 Exhibit Hall Bridal Expo
18 University of Oregon $ 3,300.00 Mission Tower Reception
19 North County Art Expo $ 425.00 Mission Tower Art Show & Sale
20-22 West Coast Classic $ 47,625.00 Arena, Wyland, Activity Center, Crossfit Competition Expo Center, Ring 1
20-22 Mobility Physical Therapy & Wellness $ 900.00 Veranda Café Physical Therapy sessions
20-22 Horsepark County 1 (District sponsored) Horsepark Horse Show Stall/Entry fees $ 50,450.00
21-22 San Diego Cake Club $ 6,800.00 Exhibit Hall Cake Show
21 San Diego Youth Rugby Club $ 1,650.00 Mission Tower Banquet
22 Family Winemakers of California $ 3,600.00 Bing Crosby Wine Tasting
25 North County Health Services $ 3,655.00 Wyland Employee Appreciation
26-29 Fred Hall Shows, Inc. $ 50,000.00 O'Brien, B.C., Exhibit, Seaside Fishing, Boating, Hunting, RV Show
27-28 ATA International $ 8,600.00 Wyland Martial Arts Tournament
Page 23 EVENTS DEPARTMENT March 2020
DATE: EVENTS: CONTRACT VENUE: AMOUNT: 27-29 CDS Dressage 1 $ 5,400.00 Horsepark Horse Show Est. Stall: $ 5,750.00
28 San Dieguito Cotillion $ 765.00 17 Hands Cotillion
28-29 Asult Productions $ 16,350.00 Arena, Expo Center, Ring 1 Off Road Exhibition & Consumer Show
( 24 Events) vs. (24 Events) 2020 Rental Total: $253,050.00 2019 Rental Total: $ 196,252.03 2020 Est Stall Total: $56,200.00 2019 Est Stall Total: $ 7,510.00 2020 GRAND TOTAL: $309,250.00 2019 GRAND TOTAL: $ 203,762.03
Board Narrative on Event Revenue Revenue from Events for the month ending January 31st 2020, which includes event generated revenue from facility rentals, reimbursed costs (equipment, labor and administration fees), food & beverage and parking totaled $594,595 as compared to $406,121 for 2019, an increase of (188,474) or 46.41% compared to the same period last year. The year over year increase is due mainly to the larger revenues associated with the CABDA event, the booking of the new Oddities event and the retiming of the Jurassic Quest event from Feb 2019 to Jan 2020.
Page 24 EVENTS DEPARTMENT APRIL 2020
DATE: EVENTS: CONTRACT VENUE: AMOUNT: 2-4 Diamond Jubilee $ 6,000.00 Horsepark Horse Show Est. Stall: $ 13,000.00
3-5 Goodguy Enterprises, Inc. $ 50,200.00 O'Brien, Exhibit, Bing Crosby, Car Show Paddock, Plaza, M.T. , W. Lot
11 S.D. Polo, LLC $ 4,500.00 Grandstand, Racetrack, Paddock Polo Match
14-5/3 Del Mar National Horse Show (District sponsored) Arena Complex Horse Competition
17-19 Dolphin Promotions Inc. $ 14,600.00 Exhibit Hall Antique Show
17-19 Shows USA $ 14,330.00 O'Brien Home Show
17-19 Horsepark County 2 (District sponsored) Horsepark Horse Show Est. Stall/Haul ins $ 60,180.00
18 Autism Tree Project Foundation $ 4,150.00 Wyland Fundraiser
18 San Dieguito Cotillion $ 2,805.00 Mission Tower Cotillion
18 Plumbing, Heating, Cooling Contractors Assoc. $ 4,000.00 Bing Crosby, Seaside Trade Show
22 San Dieguito Union High $ 3,650.00 Exhibit Hall, Mission Tower College Fair
24-26 Bill Canales $ 14,300.00 Wyland Tattoo Invitational
23-26 Showpark Spring Fest $ 15,000.00 Horsepark Horse Show Est. Stall/Haul ins $ 20,030.00
25-26 Calif. Elite Training Center $ 6,800.00 Activity Center Powerlifting Competition
25-26 3R Robotics, LLC $ 13,000.00 O'brien. Bing Crosby Kids Expo
26 La Jolla Kiwanis $ 1,970.00 Main Lot, Dirt Parking Lot 1/2 Marathon
30 Sanford Burnham $ 4,300.00 Wyland Fundraiser
Page 25 2020 San Diego County Fair - Fair Entertainment Acts (Non-Concert) Staff requests Board approval of the newly confirmed Fair Entertainment (non-concert) contracts:
Contract # Date Entertainer Amount Genre/Description 20-045 Saturday, June 06, 2020 Erich Flessner dba: $1,000.00 Produce and perform one (1) live 90's music Paging the 90s show
20-039 Wednesday, June 10, 2020 Christopher Vitas dba: $100.00 Produce and perform one (1) live jazz music Kharmaman show
20-038 Saturday, June 13, 2020 Keely Kent dba: Infinite $175.00 Produce and perform one (1) live rock music Signal show
20-054 Sunday, June 21, 2020 Patrick Ellis dba: The $400.00 Produce and perform one (1) live rock music BlueFrog Band performance
20-036 Wednesday, June 24, 2020 Christopher Gross $250.00 Produce and perform one (1) live pop/rock music show as Stay for the Fireworks
20-053 Wednesday, June 24, 2020 Cody Carter dba: $1,000.00 Produce and perform one (1) live country Country Fried music show
20-031 Saturday, June 27, 2020 M.A.N.D.A.T.E. Records $13,500.00 Coordinate live music shows for four (4) ground stages June 27, Gospel Day
20-037 Wednesday, July 01, 2020 David Taub dba: Mind $250.00 Produce and perform one (1) live rock music Cell show
20-050 Friday, July 03, 2020 Emilie Froom dba: $3,250.00 Produce and perform for Electronic Fridays Blossom
20-041 Saturday, July 04, 2020 Jackson Hines dba: The $200.00 Produce and perform one (1) live Surf Birdz rock/oldies/blues music show
20-042 Saturday, July 04, 2020 Bardy Hayes dba: San $1,000.00 Produce and perform one (1) live Diego Brass and pop/rock/R&B music show Electric
20-043 Saturday, July 04, 2020 Morgan Leigh Band $600.00 Produce and perform one (1) live country music show
20-040 June 12, 19 and July 2, 2020 Benedetti & Svoboda $225.00 Produce and preform three (3) guitar duos Guitar Duo
20-003 June 23 through July 5 Circle City Sidewalk $63,100.00 Produce and perform six (6) live walkaround Stompers marching band music shows daily
20-033 Daily Mark Yuzuik $42,000.00 Produce and perform two (2) hypnotist shows daily, three (3) on July 4th, plus two (2) 1-hour Weight Loss Seminars
20-034 Daily Loren Smith $16,200.00 Produce and perform three shows daily during Productions dba: the Fair Jackstraws
Page 26 2020 San Diego County Fair - Fair Entertainment Acts (Non-Concert) Contract # Date Entertainer Amount Genre/Description 20-046 Daily Terry Godfrey $15,600.00 Produce and perform three (3) live magic shows weekdays and four (4) shows weekends throughout the run of the Fair.
20-047 Daily Fusion Talent Group $50,000.00 Provide "Extreme Dogs" for dog trick shows
20-052 Daily Jerry Hager dba: Music $38,975.00 Provide walk around entertainment, supervise With a Twist of Mime the San Diego County Fair Troupe and various emcee duties June 6 - July 5
20-035 Every Thursday Belly Up Tavern, LLC $33,000.00 Coordinate talent and stage for four Thursdays of the Fair on the Coors Light Rock On Stage
20-032 Every Thursday, Sunday during Dale Saare dba: $6,360.00 Produce and perform one (1) Dixieland jazz the Fair Swingin' Hasslers show a day every, Thursday, and Sunday of the Fair
20-051 Run of the Fair Oasis Camel Dairy, LLC $31,200.00 Produce and perform three (3) parrot shows dba: Parrot Play House daily for 6 days
Page 27 2020 San Diego County Fair - Paddock Concert Series Entertainment Staff requests Board approval of the newly confirmed Paddock Concert Series entertainment contracts:
Contract # Date Paddock Artist Ticket Type Amount Genre 20-1038 Tuesday, June 09, 2020 Chiquis Rivera Free Show $20,000.00 Hispanic Banda
20-1031 Tuesday, June 16, 2020 Banda Machos Free Show $20,000.00 Hispanic Rock
20-1039 Tuesday, June 23, 2020 Virlan Garcia Free Show $20,000.00 Hispanic Norteno
Previously Approved: Contract # Date Grandstand Artist Ticket Type Amount Genre 20-1015 Wednesday, June 10, 2020 Magic! Free Show $30,000.00 Reggae Fusion
20-1003 Thursday, June 11, 2020 The Purple Free Show $20,000.00 Prince Tribute Experience Band 20-1008 Wednesday, June 17, 2020 The Wailers Free Show $35,000.00 Reggae
20-1004 Thursday, June 18, 2020 Skid Row Free Show $25,000.00 Heavy Metal
20-1005 Wednesday, June 24, 2020 Reel Big Fish Free Show $33,000.00 Ska, Punk
20-1006 Thursday, June 25, 2020 Who's Bad Free Show $21,000.00 Michael Jackson Tribute Band 20-1007 Wednesday, July 01, 2020 Queen Nation Free Show $6,000.00 Queen Tribute Band 20-1009 Thursday, July 02, 2020 Music of Abba Free Show $16,000.00 Pop
Page 28 2020 San Diego County Fair - Grandstand Entertainment Staff requests Board approval of the newly confirmed Grandstand entertainment contracts:
Contract # Date Grandstand Artist Ticket Type Amount Genre 20-1036 Tuesday, June 09, 2020 Melissa Ethridge Free Show/Dinner $75,000.00 Folk/Blues/ Package County/Rock 20-1042 Thursday, June 25, 2020 Colbie Caillet Free Show/Dinner $75,000.00 Pop Package 20-1037 Tuesday, June 30, 2020 Casting Crowns Paid $100,000.00 Christian Rock
20-1034 Thursday, July 02, 2020 Rose Royce Free $15,000.00 R & B/Oldies
20-1035 Thursday, July 02, 2020 Morris Day & the Free $40,000.00 R & B/Oldies Time 20-1041 Friday, July 03, 2020 Jason DeRulo Paid $200,000.00 Pop/R & B
Previously Approved: Contract # Date Grandstand Artist Ticket Type Amount Genre 20-1001 Friday, June 05, 2020 The Isley Brothers Free Show/Dinner $75,000.00 R & B Package 20-1016 Saturday, June 06, 2020 TLC Paid $135,000.00 R & B/Pop
20-1000 Sunday, June 07, 2020 Hombres G Free Show/Paid $125,000.00 Hispanic Rock Floor 20-1013 Wednesday, June 10, 2020 Styx Free Show/Paid $125,000.00 Rock Floor 20-1021 Thursday, June 11, 2020 Martina McBride Paid Show/Dinner $100,000.00 Country Package 20-1017 Friday, June 12, 2020 Train Paid Show/Dinner $325,000.00 Pop/Rock Package 20-1024 Saturday, June 13, 2020 Brantly Gilbert Paid $285,000.00 Country
20-1025 Sunday, June 14, 2020 Grupo Intocable Free Show/Dinner $75,000.00 Hispanic Package 20-1018 Tuesday, June 16, 2020 The Flaming Lips Free Show/Paid $65,000.00 Rock/Punk Floor 20-1026 Thursday, June 18, 2020 Cheap Trick Free $75,000.00 Rock
20-1027 Saturday, June 20, 2020 Goo Goo Dolls Paid $175,000.00 Rock
20-1028 Sunday, June 21, 2020 La Adictiva Free Show/Dinner $75,000.00 Hispanic Package 20-1023 Tuesday, June 23, 2020 Ozomatli Free $20,000.00 Latin/Hip Hop/Rock 20-1022 Tuesday, June 23, 2020 War Free $45,000.00 Oldies/Rock
20-1029 Friday, June 26, 2020 Brett Eldridge Paid $200,000.00 Country
Page 29 2020 San Diego County Fair - Grandstand Entertainment Previously Approved: Contract # Date Grandstand Artist Ticket Type Amount Genre 20-1033 Saturday, June 27, 2020 Todd Dulaney Free $30,000.00 Gospel/Christian
20-1032 Saturday, June 27, 2020 John P Kee Free $35,000.00 Gospel/Christian
20-1030 Sunday, June 28, 2020 Calibre 50 Free Show/Dinner $90,000.00 Hispanic Package 20-1014 Wednesday, July 01, 2020 Daughtry Free Show/Paid $75,000.00 Rock Floor 20-1002 Sunday, July 05, 2020 Los Enanitos Verdes Free Show/Paid $125,000.00 Hispanic Rock Floor
Page 30 BC increases purses for Classic, Turf, and Dirt Mile Matt HegartyMar 03, 2020
Debra A. RomaVino Rosso wins the 2019 Breeders' Cup Classic, which carried a purse of $6 million. The race will be worth $7 million in 2020.
LEXINGTON, Ky. – The Breeders’ Cup Classic will have a purse of $7 million this year, up from $6 million, and the Breeders’ Cup Turf will offer a purse of $6 million, up from $4 million, the organization announced on Tuesday. The purse increases, which were approved by the Breeders’ Cup board during a meeting on Feb. 25, are part of a steady run-up in top-level purses around the horse racing world. Last week, the inaugural Saudi Cup was held, offering a purse of $20 million, the richest in the world, and later this month, the Dubai World Cup will offer a $12 million total prize. In addition to the Classic and Turf, the Breeders’ Cup Dirt Mile was targeted for a $1 million increase, doubling the purse to $2 million. In total, Breeders’ Cup will now award $35 million in purses over its two-day event, which will be held this year on Nov. 6-7 at Keeneland Racecourse in Lexington, Ky. As part of the increases, payouts will be made down to the 10th finish position, rather than eighth, the organization said. “These purse increases reflect the Breeders’ Cup’s mission to conduct the [event] at the highest levels of quality and to keep our races competitive on the international stage,” said Drew Fleming, the chief executive of the organization. “Our decision to increase purse payouts to 10th place in all our races is a tribute to the loyal participation of our owners and trainers who support the [event] each year.” The Breeders’ Cup board also approved a motion to implement six reforms to its veterinary evaluation protocols. Those reforms were recommended by Dr. Larry Bramlage in a report issued last year examining the death of Mongolian Groom, who broke down in the final stages of the Classic last year at Santa Anita Park and was euthanized. Those recommendations included giving veterinarians employed by Breeders’ Cup or the state the power to examine diagnostic images of a horse or mandate that those images be produced. In
Page 31 addition, the recommendations called for the establishment of an area to conduct evaluations of a horse while jogging in a circle, along with greater scrutiny of records prior to the event that may indicate which horses should be subjected to additional oversight in the lead-up to the races. Along those lines, the board approved a measure that will require tracks that host Breeders’ Cup Win and You’re In races to pledge to pursue policies that were identified by an organization formed late last year called the Thoroughbred Safety Coalition. The release from Breeders’ Cup said that tracks that had not yet joined the TSC “must demonstrate a good-faith effort in implementing those reforms” in order to host a Win and You’re In race this year. The policies include several that will require buy-in from multiple racing constituencies, and, in some cases, regulatory reform, which can often be a long, drawn-out process. Breeders’ Cup typically identifies the Win and You’re In races within its Challenge series in early spring. “The Breeders’ Cup board decided that Breeders’ Cup Challenge races must be awarded to tracks that practice the highest standards in safety, security, and integrity,” Breeders’ Cup said in a statement issued in response to a request for clarification from DRF about the enforcement of the measure. “The Breeders’ Cup has provided these tracks with a list of medical, operational, and organizational reforms for best practices. Breeders’ Cup understands that these reforms may need to work through the regulatory process, and provided the track agrees to the terms of the contract and demonstrates good faith in advocating for those reforms, the track will be awarded a Challenge race in 2020.” Breeders’ Cup is a member of the coalition, along with Churchill Downs Inc., the New York Racing Association, The Stronach Group, Keeneland, and Del Mar. Those companies operate racetracks that host the vast majority of Win and You’re In races, and no Breeders’ Cup event has been held at a racetrack that is not operated by those companies since 2007, when the event was held at Monmouth Park in New Jersey. The Win and You’re In races award the winner an automatic berth in one of Breeders’ Cup’s 14 races. The winners also have their entry fees to the races waived and get a travel allowance, provided that they are nominated to the Breeders’ Cup.
Page 32 March 10, 2020
STAFF REPORT ON BOARD AGENDA ITEM 5.D.1
CONTRACT AWARD FOR CARNIVAL GAMES AND A DIGITAL TICKETING SYSTEM
Staff is requesting that the Board of Directors consider a contract award to Ray Cammack Shows, Inc. (RCS) to provide Carnival Games and a Digital Ticketing System for the San Diego County Fair Midway.
RECOMMENDATION:
Staff recommends that the 22nd DAA Board of Directors conditionally approve the RCS contract, subject only to DGS’ denial of the bid protest filed by All State 38, Inc. (“All State”) and affirmance of the 22nd DAA’s decision to issue the notice of the intent to award the contract to RCS. The contract term will be three (3) years with two (2) one (1) year options to renew.
BUDGET IMPACT:
RCS will provide and maintain 100% of the carnival games and a fully operational digitally based ticketing system at no charge to the District for the carnival ride and game operation in exchange for seventy-four (74) percent of the gross revenue generated by RCS through the operation of the carnival games. The District will retain a twenty-six (26) percent share of the gross revenue generated form the midway carnival games.
BACKGROUND / DISCUSSION:
Due to the substantial prohibitive costs associated with purchasing or leasing, installing and maintaining a fully operational digital ticketing system for the annual San Diego County Fair Midway, the 22nd DAA issued RFP 19-04 (“RFP”). The RFP was issued to solicit proposals from qualified individuals or companies to professionally and efficiently provide and maintain a complete digital ticketing system to be utilized exclusively for all carnival rides and games at the San Diego County Fair’s independent midway. In exchange for providing the digital ticketing system to the 22nd DAA at no cost, the proposer would be granted the right to provide, operate and manage all of the carnival games at the annual San Diego County Fair for the duration of the Fair in accordance with the RFP specifications and as directed by the 22nd DAA. The proposer would retain a specific percentage of the gross revenue generated by those games. This specific percentage to be retained by the proposer was included in the proposal and was part of the evaluation criteria and scoring.
Proposed Scope of Work in the RFP
On October 3, 2019, the 22nd DAA released RFP No. 19-04 for the Digital Ticketing System and Carnival Game Operations at the San Diego County Fair Midway. The RFP sought proposals from vendors to operate carnival games utilizing a digital ticketing system. Proposers would receive a percentage of their gross revenues from the carnival gaming operations in exchange for providing, at no cost to the 22nd DAA, their own (or contracted) digital ticketing services for a term of three (3) years, with two (2), one (1) year options to renew, at the sole and absolute discretion of the 22nd DAA.
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Page 33 Proposers were required to provide a proven, fully operational digital ticketing system. Proposers could either: (1) own and operate both the digital ticketing system and carnival games themselves; or (2) team-up with vendors in a prime contractor / sub-contractor relationship to provide the digital ticketing system and carnival games.
If a proposer owned 80% or more of the carnival games, that proposer could then: (1) subcontract the remaining 20% of the carnival games to one or more subcontractors; and (2) subcontract the complete digital ticketing system to no more than one (1) subcontractor. To further spur competition, if a proposer was the owner and operator of a digital ticketing system and is subcontracting the carnival games, one carnival game subcontractor must own and operate a minimum of 75% of the carnival games, with the remaining 25% owned and operated by additional subcontractors.
No vendor was required to own both carnival games and a digital ticketing system. Instead, the RFP encouraged maximum competition among all potential vendors that either owned their own digital ticketing system, carnival games, both, or some combination of either. Carnival games operators that did not own a digital ticketing system could team up with other subcontractors to provide a portion of the carnival games to achieve the required goal.
The 22nd DAA issued two addendums to the RFP: (1) Addendum No. 1, dated October 21, 2019; and (2) Addendum No. 2, dated October 25, 2019. Addendum No. 1 responded to thirty (32) requests for information, and included ride and game fee data (response to Question No. 27), carnival game and ride layout data (response to Question No. 29), and a copy of a concessionaire contract for the prior year’s Fair ticket and game operator. Addendum No. 2 extended the final date of submission from November 1, 2019 to November 22, 2019. The 22nd DAA extended the deadline to “allow potential Proposers additional time to review the information provided in Addendum No. 1 and to prepare and submit competitive proposals in response to the RFP.”
Evaluation Selection and Scoring Process
In the RFP, the 22nd DAA outlined a process for selecting the highest scoring proposer. An evaluation and selection committee was chosen to evaluate and score each proposal. Proposals were assigned points for Technical Components based on their quality and completeness, a proposer's experience and qualifications, and the quality of their proposed personnel and/or management. Review of the technical proposal was conducted without influence of price. One-hour interviews were conducted during which proposers were asked questions on their respective proposals.
Scores for the Technical Components consisted of a total for each reviewer divided by the number of reviewers on the committee. The financial proposals for each proposer that met the minimum required qualifications would then be opened. The financial score was then added to the technical scores to calculate an over-all score for each proposer. Selection was based on the highest score overall.
Minimum Qualifications were scored on a pass/fail basis, and the following components were assigned 100 points each: (1) Technical Proposal Digital Ticketing System; (2) Technical Proposal Carnival Game Operations; and (3) Financial Proposal.
For evaluating Technical Components, a rating schedule was used to determine whether proposers were noncompliant, poor, fair, good, excellent, or outstanding. Percentages for each category were assigned. The percentages were then translated into points based upon the weight given for each
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Page 34 particular category. For example, if a proposer obtained an “excellent 90%” score in a particular category that had 30 total points available, the 90% score translated into a proposer receiving 27 points (0.9 x 30 = 27).
For the Financial Components, Proposers were required to share twenty six percent (26%) or greater of the gross revenue from the carnival games with the 22nd DAA. The financial proposal that shared the highest percentage of the gross revenue from the games would receive 100 points. For any lesser amount, points were determined by dividing the lowest financial proposal with the highest, multiplied by 100.
Responses to the RFP
The 22nd DAA received its first proposal to the RFP on November 1, 2019; it received a second proposal on November 16, 2019. The first proposal was submitted by RCS and the second from All State. Both proposals were deemed timely. Oral interviews and proposer presentations were conducted on December 12, 2019. Attending the interviews and presentations were staff and executives on behalf of the 22nd DAA. Following the presentations, the proposals, including attachments, were provided to the evaluation committee (a four-person panel) for scoring. On the scoring panel were two Deputy General Managers for the 22nd DAA, its Chief Financial Officer and a Board Director.
Scoring of the Proposals
Technical proposals for both RCS and All State were opened and the committee completed scoring summary sheets for both proposals. RCS received passing scores from the panelists for the “minimum qualifications,” an average score of 89.23 for its “digital ticketing system,” and an average score of 87.63 for its “carnival game operations.” RCS’ total combined technical score was 176.85 (out of a possible 200).
In contrast, All State received failing scores from the panelists for not meeting the “minimum qualifications,” including for (among other reasons): (1) failing to provide a document that describes the relationship (in detail) between itself and each of its subcontractors; and (2) failing to provide three letters of reference. Any proposal that did not meet “minimum qualifications” could be rejected outright by the 22nd DAA. Nevertheless, in the interest of fairness, the committee scored All State’s entire proposal despite it not receiving passing scores for each of the minimum qualifications.
In addition, All State did not properly complete the Proposer/Contractor Status form, by not stating whether or when it was first authorized to conduct business in California. In addition, All State did not provide any work authorizations for its subcontractor. Nearly all of the members of the evaluation and selection committee noted this. Moreover, All State’s conflict of interest form was missing an acknowledgement to inform the 22nd DAA if a conflict were to arise.
Staff and the evaluation and selection committee carefully and methodically followed the Public Contract Code, the 22nd DAA’s purchasing policies and procedures, and scored each response in a fair and objective way. The 22nd DAA’s evaluation and selection committee scored RCS the highest with a total score of 269.71 (out of a possible 300) and All State the lowest score of 202.10.
On December 27, 2019, the 22nd DAA thanked all responders for submitting their proposals and announced that the 22nd DAA intended to award a contract to RCS as the highest scored responder. All responders were provided copies of the evaluation committee’s: (1) Evaluation Summary; (2)
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Page 35 Proposal Scoring Summary; and (3) the Financial Summary for RFP No. 19-04. Pursuant to the RFP, proposers were given five (5) business days to submit a protest.
All State’s Bid Protest
On January 13, 2020, All State filed a bid protest with the Department of General Services. The 22nd DAA filed its response on February 7, 2020, and All State filed a rebuttal on February 21, 2020. Copies of All State’s protest and rebuttal, including all exhibits and declarations, were received and reviewed by the 22nd DAA. The 22nd DAA is awaiting a decision from DGS, which is expected on or before March 23. However, a summarized explanation of All State’s position is outlined below.
All State first asserts that RCS failed to meet certain minimum qualifications of the RFP and should not be recommended for the contract award. However, this is not reflected in the scoring. RCS met the minimum requirements of the RFP. Specifically, RCS met the insurance requirements in the RFP by submitting proof that RCS is on the California Services Authority’s Master Insurance list – which is what the RFP allowed. RCS also provided substantial information about itself and its subcontractors, unlike All State’s proposal, which lacked many details. Each of RCS’ subcontractors signed “independent operator pre-agreements,” complied with the insurance requirements protecting the 22nd DAA, and RCS outlined its subcontractors’ entity names, experiences, personnel, and the specific services that each subcontractor will provide. Moreover, RCS provided proof of good standing as a business entity itself, and confirmation that it is duly authorized to conduct business in California, signed under penalty of perjury. A corporate resolution was not a minimum qualification in the RFP.
In contrast, All State failed to provide a completed “Proposer/Contractor Status Form,” specifically, the “date the corporation was authorized to conduct business in California.” Not completing the Proposer/Contractor Status Form was disqualifying. Further, the California Certificate of Qualification provided by All State was stamped and dated two days after All State’s principal signed its proposal. No explanation was provided by All State for why it was conducting business in California before it was authorized to do so.
Further, All State incorrectly argues that RCS did not submit a completed conflict of interest form. This is incorrect. RCS confirmed no conflicts of interest existed and any indication to the contrary on the form, was determined to be an obvious typographical error. RCS repeatedly stated no conflict ever existed throughout the remainder of the form. In contrast, All State’s conflict of interest form was missing critical information, such as a promise to update the 22nd DAA if any conflict were ever to arise. This was concerning.
All State also incorrectly argues RCS did not provide appropriate letters of reference. However, RCS provided four reference letters and the selection and evaluation committee determined these letters met the RFP requirements, when only three were required. In addition, RCS provided detailed information about its drug testing policy, background checks, and hiring and emergency plans/policies; despite All State’s claims, these were not provided.
All State asserts that a single litigation matter was omitted on a list of matters involving RCS. However, the total number of cases listed by any proposer was not a disqualifying factor in the RFP. Not providing the list would have been which did not occur.
All State claims the RFP did not encourage competition because no other proposer owns both carnival games and a digital ticketless system, except RCS. However, the RFP did not require any
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Page 36 proposer to own both. In fact, the RFP encouraged a digital ticket company to partner with a game operator and vice versa. This is what All State proposed. Alternatively, a proposer could provide both games and a digital ticketless system under the same ownership. This is what RCS proposed. No one was excluded from the process, and the two independent proposals that the 22nd DAA received were evaluated and scored.
All State also believes only one type of electronic system was required in the RFP – a barcode system, versus RFID technology. However, the RFP (in Addendum No. 1) clearly states RFID proposals would be considered, so long as the RFID system was consistent with the RFP’s technical requirements. This was important because 2019 Fair customers have unused barcode tickets in their possession, and proposers were asked to deal with this situation if they wanted to use only RFID technology. The RFP was written for the broadest audience possible and no one was excluded from submitting any proposal. The fact that two proposals were submitted demonstrates the RFP was not written for a single proposer.
All State also argues RCS’ FunPass system is inferior and unreliable. RCS outlined its reliability history in its proposal, as well as during its presentation. RCS discussed its years of experience, the system redundancies it has, the technical infrastructure to be used, and an overview of its dedicated real-time managers. The evaluation committee determined that RCS adequately addressed any reliability concerns. In contrast, All State’s proposal involved a ticketless system with a current generation that was never used at any fair in the country. All State’s unproven system was a major concern for staff, as it was for the evaluation and selection committee.
CONCLUSION:
For the above reasons staff recommends conditional approval of the RCS contract, subject only to DGS’ denial of All State’s bid protest and affirmance of the 22nd DAA’s decision to issue the notice of the intent to award the contract to RCS. Conditionally approving the contract in this manner during the March meeting is so that the 22nd DAA can avoid any further delays to the critical planning process and ensure the Fair moves forward in a timely manner.
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Page 37 Contract Oversight Committee Supporting Documents for Agenda Item 5.D.1 Document Name RFP 19-04 RFP 19-04 Addendum No. 1 to Request for Proposal 19-04 Addendum No. 2 to Request for Proposal 19-04 RFP Proposals Allstate 38, Inc.’s Proposal RCS’ Proposal Evaluation Panel Presentation Transcripts RCS Presentation Allstate 38, Inc. Presentation RFP Scoring Documents Scoring Summary Technical Evaluation Summary Financial Summary Evaluation Summary Notice of Intent to Award Contract Bid Protest Documents Notice of Intent to Award Contract All State 38, Inc.’s Bid Protest 22nd DAA’s Response to Bid Protest RCS Response to Bid Protest All State 38, Inc.’s Rebuttal to Bid Protest Responses
NOTE: All documents related to the Contract Oversight Committee Supporting Documents for Agenda Item 5.D.1 are available to view online at:
http://www.delmarfairgrounds.com/index.php?fuseaction=about.meeting_agenda
Page 38 Food & Beverage Report January 2020
January 2020 Food Service Revenues were $143,187. Budgeted Revenues for January were $114,193.
Net distribution to the District for January was ($229,279) or (160.13%). Budgeted distribution for January was ($308,211) or (269.90%).
Year-to-date distribution to the District is ($229,279) or (160.13%). The budgeted distribution for 2020 was ($308,211) or (269.90%).
2020 % 2020 % 2019 % Jan-20 ACTUAL BUDGET ACTUAL
TOTAL REVENUE 143,187 100.00% 114,193 100.00% 111,720 100.00%
TOTAL COGS 16,797 11.73% 29,229 25.60% 29,651 26.54%
GROSS MARGIN 126,390 88.27% 84,964 74.40% 82,069 73.46%
TOTAL PAYROLL 332,378 232.13% 377,712 330.77% 375,903 336.47%
OPERATING EXPENSES 56,045 39.14% 59,493 52.10% 52,966 47.41%
NET PROFIT (262,033) -183.00% (352,241) -308.46% (346,801) -310.42%
CLIENT DISTRIBUTION (229,279) -160.13% (308,211) -269.90% (303,451) -271.62%
2020 % 2020 % 2019 % YTD ACTUAL BUDGET ACTUAL
TOTAL REVENUE 143,187 100.00% 114,193 100.00% 111,720 100.00%
TOTAL COGS 16,797 11.73% 29,229 25.60% 29,651 26.54%
GROSS MARGIN 126,390 88.27% 84,964 74.40% 82,069 73.46%
TOTAL PAYROLL 332,378 232.13% 377,712 330.77% 375,903 336.47%
OPERATING EXPENSES 56,045 39.14% 59,493 52.10% 52,966 47.41%
NET PROFIT (262,033) -183.00% (352,241) -308.46% (346,801) -310.42%
Y-T-D CLIENT DISTRIBUTION (229,279) -160.13% (308,211) -269.90% (303,451) -271.62%
Page 1
Page 39 US Equestrian Announces Heritage Competition Designation for the Del Mar National Horse Show by Del Mar National Horse Show | Feb 25, 2020, 2:44 PM EST
The Del Mar National Horse Show in California has joined an elite group of US Equestrian- licensed shows, earning the designation of USEF Heritage Competition. The show has brought equestrian excellence to San Diego County for 75 years and stands among the handful of horse shows in the country to reach such a milestone. Over the years, Del Mar has earned its reputation for being among the toughest, highly competitive, most exciting, finest, and richest horse shows in Southern California. With its world-class multidisciplinary equestrian competition and signature Saturday evening performances, Del Mar ranks high among the most prestigious horse shows in the Western region.
The Del Mar National began as part of the annual San Diego County Fair. In 1946, 350 competitors rode for their chance to win a slice of the $20,000 pie and to earn points toward becoming ultimate show champions. By 1953, the 10-day show featured saddle horses, harness horses, roadsters, ponies, hunters, jumpers, polo, Western, cutting horses, and equitation. By 1979, the Del Mar National had become so popular it eventually outgrew the county fair and became a separate event.
The show and the venue have continually evolved over the years. The rings and locations, along with the breeds and variety of disciplines, have changed over the years as Del Mar’s unique character took shape and grew into the icon it has become. Today, the show hosts three distinctly different weeks of competition: Western, dressage, and hunter/jumper. Del Mar now offers more than $350,000 in prize money and attracts more than 3,000 horses during the three weeks of competition.
The competition takes place in several rings, including the multimillion-dollar Del Mar Arena. The arena received an extensive makeover in 2009, including the addition of a roof. Much of the “outdoor” quality has been retained with the use of half- and three-quarter walls. The superb coastal weather and the show’s proximity to the storied thoroughbred racetrack founded by a legendary group of friends—including Bing Crosby, Pat O’Brien, Gary Cooper, and Oliver Hardy—are qualities that help create the ambiance associated with this show and are what make it truly exceptional.
A Del Mar victory merits pride and bragging rights, as well as the literal currency. Many of today’s horse show superstars rode here as juniors, amateurs, and lead-line competitors. Riders often reminisce about showing at Del Mar, whether as a child or professional. Former competitors include numerous world-class equestrians: Hall of Fame riders, Olympians, and World Cup Champions, including Hap Hansen, Susan Hutchison, Rich Fellers, Richard Spooner, Will Simpson, Lauren Hough, Hilda Gurney, Debbie McDonald, Steffen Peters, and Guenter Seidel. Many spectators continue to purchase ringside box seats year after year as an established family tradition.
The Del Mar National plays an important role in the community. In addition to sponsoring numerous equestrian competitions and charity educational scholarship events, the Fairgrounds has provided disaster relief for thousands of horses, other livestock, and citizens who were evacuated during the devastating Southern California fires. The commitment to always be ready to provide safe haven for members of the community remains an essential component of the Fairgrounds.
In addition to receiving the Heritage Competition designation, the Del Mar National will celebrate its 75th anniversary at this year’s April event. It is a show with a tradition of excellence worthy of its history and of this new honor.
Photo: Patti Newton Rich Fellers on Flexible after winning the 2012 Photo: June Fallaw Hermes Grand Prix at the Del Mar National Al Dunning rode Expensive Hobby to the 1975 Photo: Amy McCool Horse Show. Hackamore Championship Dressage star Ravel, ridden by Steffen Peters, retired at a special ceremony at the 2013 DMNHS. Page 40 22nd District Agricultural Association Balance Sheet Unaudited
1/31/2020 12/31/2019
ASSETS
Current Assets: Cash & Cash Equivalents $3,019,441 $5,486,680 Restricted Cash - RTA 3,097,157 3,437,157 Restricted Cash -Premier 375,845 597,801 Restricted Cash - IBank WQI 3,738,457 3,825,813 Restricted Cash - IBank Ent. 10,317,176 10,317,176 Restricted Cash - Premier Ent. 1,622,473 622,473 Restricted Cash - F&B & JLA 325,221 336,166 Total Cash and Cash Equivalents 22,495,770 24,623,266
Accounts Receivable, Net 485,943 697,931 Prepaid Expenses and Other Current Assets 833,991 731,749 Total Current Assets 23,815,704 26,052,946
Property and Equipment, Net 36,104,254 36,258,087 Deferred Outflow Pension 5,120,875 5,120,875
Total Assets $65,040,832 $67,431,907
LIABILITIES
Current Liabilities: Accounts Payable $1,032,389 $1,935,032 Deferred Revenue 1,757,393 1,170,864 Accrued Liabilities 2,097,078 2,444,929 Accrued Employee Leave 2,984,295 2,995,733 Other Current Liabilities 955,146 1,375,251 Current LT Debt - IBank WQI 364,974 364,974 Current LT Debt - IBank Ent. 302,820 302,820 Current LT Debt-Energy Loan 164,021 164,021 Total Current Liabilities 9,658,116 10,753,624
Deferred Inflow Pension 1,217,090 1,217,090 Net Pension Liability 37,344,227 37,344,227 Long Term Debt - IBank WQI 8,180,683 8,180,683 Long Term Debt -IBank Ent. 14,697,180 14,697,180 Long Term Debt -Premier Ent. 2,000,000 750,000 Due to Other Funds (13,358) Total Liabilities 73,083,938 72,942,804
FUND EQUITY
Contributed Capital 44,222,421 44,222,421 Less Contributed Capital to RTA (37,010,665) (36,670,665) Retained Earnings (Deficit) (13,062,653) (9,921,757) Current Year Income/(Loss) (2,192,210) (3,140,896) Total Fund Equity (8,043,107) (5,510,897)
Total Liabilities & Fund Equity $65,040,832 $67,431,907
Page 41 22nd District Agricultural Association Statement of Operations For the One Month Ending Friday, January 31, 2020 Unaudited Actual vs Actual Current Yr Current Yr 2020 2020 Variance Budget Prior vs Prior Yr vs Prior Yr Actual Budget Fav/(Unfav) Var % Year Fav/(Unfav) % Var Revenues Admissions - Fair $1,574 $967 $607 62.77% $3,157 ($1,583) (50.14%) Concessions 1,075 1,500 (425) (28.33%) 1,575 (500) (31.75%) Entry Fees 35,618 63,000 (27,382) (43.46%) 63,128 (27,510) (43.58%) Food & Beverage 143,187 114,193 28,994 25.39% 111,720 31,467 28.17% Parking 219,247 155,060 64,187 41.39% 82,415 136,832 166.03% Surf & Turf 192,657 156,802 35,855 22.87% 148,737 43,920 29.53% Sponsorships 19,674 10,000 9,674 96.74% 12,972 6,702 51.67% Facility Rentals 163,212 178,020 (14,808) (8.32%) 143,059 20,153 14.09% Reimbursement Costs 104,827 94,383 10,444 11.07% 109,511 (4,684) (4.28%) Admissions - OTB 6,358 8,450 (2,092) (24.76%) 9,118 (2,760) (30.27%) Track Commissions 29,753 38,800 (9,047) (23.32%) 42,833 (13,080) (30.54%) Account Wagering 27,162 40,000 (12,838) (32.10%) 37,340 (10,178) (27.26%) Program Sales 11,609 11,000 609 5.54% 17,205 (5,596) (32.53%) Lottery 8,329 17,000 (8,671) (51.01%) 18,914 (10,585) (55.96%) Other - OTB 181 181 0.00% 175 6 3.43% Del Mar National Horse Show 0.00% 3,850 (3,850) (100.00%) Merchandise 949 7,665 (6,716) (87.62%) 115 834 725.22% Leases 58,780 51,916 6,864 13.22% 46,481 12,299 26.46% Interest 33,700 31,125 2,575 8.27% 48,509 (14,809) (30.53%) Other 19,766 15,900 3,866 24.31% 24,155 (4,389) (18.17%) Total Revenues $1,077,658 $995,781 $81,877 8.22% $924,969 $152,689 16.51%
Expenses Payroll Related & Benefits 1,846,600 1,868,786 22,186 1.19% 1,735,751 (110,849) (6.39%) Temporary Payroll Services 12,856 17,422 4,566 26.21% 23,077 10,221 44.29% Professional Services 120,356 139,353 18,997 13.63% 62,615 (57,741) (92.22%) Entertainment & Show Expenses 2,500 (2,500) 0.00% 2,500 0.00% Food & Beverage Expense 372,466 422,404 49,938 11.82% 415,170 42,704 10.29% Advertising 8,353 6,300 (2,053) (32.59%) 5,551 (2,802) (50.48%) Prizes/Premiums 5,557 5,557 100.00% 439 439 100.00% Supplies 93,048 99,769 6,721 6.74% 86,883 (6,165) (7.10%) Printing 17,588 24,565 6,977 28.40% 22,541 4,953 21.97% Surf & Turf 144,449 117,833 (26,616) (22.59%) 127,590 (16,859) (13.21%) Contract Security & Medical 46,002 43,100 (2,902) (6.73%) 9,286 (36,716) (395.39%) Telephone 9,489 10,274 785 7.64% 10,260 771 7.51% Utilities 186,142 150,215 (35,927) (23.92%) 209,120 22,978 10.99% Repairs & Maintenance 53,568 61,911 8,343 13.48% 63,060 9,492 15.05% Insurance 103,732 95,198 (8,534) (8.96%) 95,396 (8,336) (8.74%) Equipment Rental 22,121 20,867 (1,254) (6.01%) 15,129 (6,992) (46.22%) Other Administration 16,892 40,792 23,900 58.59% 27,835 10,943 39.31% Merchandise 72 100 28 28.00% 24 (48) (200.00%) Lottery 8,416 15,000 6,584 43.89% 19,430 11,014 56.69% Depreciation Expense 117,457 120,833 3,376 2.79% 121,078 3,621 2.99% Interest/Other Expense 87,758 85,200 (2,558) (3.00%) (54,607) (142,365) 260.71% Total Operating Expenses $3,269,865 $3,345,479 $75,614 2.26% $2,998,128 ($271,737) (9.06%)
Net Operating Income ($2,192,207) ($2,349,698) $157,491 6.70% ($2,073,159) ($119,048) (5.74%)
Net Income/(Loss) ($2,192,207) ($2,349,698) $157,491 6.70% ($2,073,159) ($119,048) (5.74%)
*--In addition to Pledged Revenues, transfers from the DAA to RTA as paid-in-capital include$340,000 in 2020, $2,316,289 in 2019, $1,871,554 in 2018, $3,134,205 in 2017, $3,145,000 in 2016, $1,278,702 in 2015, $1,165,000 in 2014, $5,240,000 in 2013, $1,090,041 in 2012, $979,874 in 2011, $1,214,625 million in 2010, $4,656,743 million in 2009, $4,078,631 in 2008, $1million in 2005, $1 million in 2004, $2 million'in 2003, and $2.5 million in 2002 (Total-to-date of $37,010,665 million).
Page 42 22nd DAA Satellite Wagering Operating Results For the One Month Ending Friday, January 31, 2020 Budget 2020 2020 Variance 2019 Variance Actual Budget Fav/(Unfav) Actual Fav/(Unfav) Revenue
Track Commissions $25,663 $32,000 ($6,337) $36,917 ($11,254) Mini Satelite Revenue 4,090 6,800 (2,710) 5,916 (1,826) Admissions 6,358 8,450 (2,092) 9,118 (2,760) Account Wagering 27,162 40,000 (12,838) 37,340 (10,178) Program Sales 11,609 11,000 609 17,205 (5,596) Merchandise 340 165 175 115 225 Lottery 8,329 17,000 (8,671) 18,914 (10,585) Other 181 181 175 6 83,732 115,415 (31,683) 125,700 (41,968)
Expenses
Salaries 77,644 63,978 (13,666) 92,962 15,318 Programs 9,364 12,000 2,636 15,593 6,229 Merchandise 72 100 28 24 (48) Lottery 8,416 15,000 6,584 19,430 11,014 Supplies and Operations 14,617 3,451 (11,166) 18,872 4,255 110,113 94,529 (15,584) 146,881 36,768
Net Operating Income (26,381) 20,886 (47,267) (21,181) (5,200)
Page 43 Page 44 Page 45 Del Mar Race Track Authority Proposed Budget for Administrative and Maintenance Expenses For the year 2020, with Projections for 2019
Projected Proposed Expense Category 2019 2020 Administrative Audit Services 126,214 130,000 Legal Services 3,060 3,000 Travel 598 500 Professional Services 10,428 10,000 Professional Fees- Capital Projects Bank charges 89 150 Permits & Licenses (for vehicles) 0 - Trustee Fees 1,750 1,800 Insurance-Business Interruption/Earthquake 81,289 82,400 Other Administrative Services: Payroll--Wages 102,338 102,338 Payroll taxes- ER portion 7,829 7,829 Reimbursement to 22nd DAA for Staff Expenses 34,894 34,900 Administrative expenses - - Other General Expenses 36 200 Total Administrative Expenses 368,525 373,117
Maintenance Expenses Equipment Maintenance 9,840 10,000 Elevators & Escalators Contract/ Routine Repairs 60,501 62,135 Elevators & Escalators Repairs- Outside Contract 31,684 71,000 Grandstand Supplies and Routine Maintenance 85,982 85,000 Kitchen Repairs Grandstand - - Air/ Heating/ Refrigeration Grandstand 6,931 7,500 Plumbing Repairs Grandstand 22,584 20,000 Sewer Maintenance 3,078 4,000 Structural Maintenance-Roof Repairs Grandstand - 2,500 Structural Maintenance- Building Repairs GS 628 1,000 Repairs- Electrical- Grandstand (1,434) 5,000 Repairs- Painting- Grandstand 4,789 4,000 Fire Alarms 50,922 45,000 Repairs and Maintenance- Other Buildings 29,809 30,000 Reimbursement to 22nd DAA for Staff Expenses 125,106 125,100 Hardware Maintenance- IT 31,313 18,200 Software and Licensing--IT 53,363 62,350 Supplies--IT - - Security Monitoring and Licensing 18,444 15,000 Total Maintenance Expenses 533,540 567,785
Total Admin and Maintenance Expenses 902,065 940,902
Page 46 Del Mar Race Track Authority Proposed Projects for 2020
Funding Needed 2020 to Complete Proposed Projects Timing of Projects Budgeted in 2019 expenditures Racetrack/ Backside Program Improvements
Clean drains inside rails on main track 30,000 Q4
Racetrack/ Backside Facility Health & Safety Improvements
Ongoing improvements and maintenance of backside living quarters 239,340 Q4
Grandstand Improvements
Restoration/ Monitoring Projects
Monitoring least tern nesting sites 145,000 Monthly South lot restoration Phase 1 and 2 112,681 - Monthly Phase 2 MS-4 permit work 46,000 14,000 Quarterly Annual parking study 17,500 Q3 Industrial general permit 59,800 Monthly Total Restoration/ Monitoring Projects 380,981
Computers/Hardware/ Software/ Network Upgrades and Replacements
Simplivity server replacements (phase two) 75,000 Q3 PC's and monitors--replace as needed 30,000 Q1 Emergency fund for network support 5,000 Q4 Wireless access points 15,000 Q3 Total Computers/Hardware/ Software/ Network Upgrades and Replacements 125,000
Facility Upgrades
Stable fire alarm panel 40,000 Q1
Backstretch transformer replacements 41,000 Q1
Horsepark Replace footing in arenas 70,000 Q3
Landscaping and Backside Grounds Improvement (ongoing) 120,000 Q4
Parking Lot/ Asphalt Repairs (ongoing) -
Telecommunications Equipment and Upgrades
Equipment -
Contingency -
Grand Total of All Proposed 2020 RTA Projects 1,005,321
Add annual grandstand maintenance/ Administrative costs 940,902 Monthly
Add funding needed to complete 2019 projects 55,000 Q1
Total funding needed from the 22nd DAA to fund 2020 proposed projects and to complete projects budgeted in 2019 2,001,223
Projected expenditures by quarter: Q1 totals 451,096 Q2 totals 326,096 Q3 totals 503,596 Q4 totals 720,436 Total 2,001,223
Page 47 March 10, 2020
DIRECTORS REQUEST BOARD AGENDA ITEM 9B
POLICY AND PROCEDURE FOR PRERECORDED DIGITIZED PUBLIC COMMENT
STAFF DEFERS TO THE BOARD OF DIRECTORS
Current Public Speaking Policy
Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. Speaker’s time may be modified based on the number of public speakers. No speaker may cede their time to another speaker. Public comments on agenda items will be accepted during the meeting as items are addressed. Public comment on issues NOT on the current Agenda is allowed. However, no debate by the Board shall be permitted on such public comments and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item.
STAFF CONCERNS on allowing prerecorded digitized public comment:
This is not common practice at any other DDA Board Meetings Staff would need to determine a mechanism to check the contents of the private external 1. storage device to confirm that they do not contain anything that. could affect or infect the 2. District’s IT system (e.g., software viruses, software malware, software spyware, etc.) Consumption of staff time regarding intake and management of materials. How to maintain first amend rights when inappropriate materials and/or subject may. be 3. presented. 4. Could disrupt the flow and tone of the meeting If you do it for one you would have to make that allowance available to each and every 5. member of the public upon request . 6. .
Page 48 CALIFORNIA DEPARTMENT OF FOOD & AGRICULTURE Karen Ross, Secretary
February 24, 2020 F2020-01
TO: All Fair CEOs
SUBJECT: New Sexual Harassment Prevention and Abusive Conduct Prevention Training Requirements – Applicability to District Agricultural Associations and Their Respective Boards of Directors. Notice to Provide General Guidance to, County, and Citrus Fruit Fairs
The purpose of this letter is to provide the Network of Fairs CEOs with information on required training for Sexual Harassment and Abusive Conduct Prevention Training Requirements. This training is mandatory for permanent and temporary employees.
As a result of recent changes to Sections 12950 and 12950.1 of the California Government Code, employers who have five or more permanent employees will need to provide interactive training and education regarding sexual harassment prevention (SHP) and abusive conduct prevention (ACP) to all their staff.
For District Agricultural Associations (DAAs) the training requirements extend to all employees as well as to board members, regardless of the number of staff the fair employs. Due to the complexity of the new requirement, County and Citrus Fruit Fairs are encouraged to consult with their respective Human Resources Department and/or legal counsel to determine to extent to which these new requirements apply to them.
The California Department of Food and Agriculture (CDFA) views these changes to the law as an opportunity for all state-designated fairs to review and update their respective SHP and ACP policies. DAAs and county and citrus fruit fairs are encouraged to update their SHP and ACP policies in consultation with their respective Human Resources Department and/or legal counsel.
CDFA is committed to providing a work environment that is free of harassment and discrimination; accordingly, it enforces a strict zero-tolerance policy for harassment and abusive behavior. A copy of CDFA’s updated Discrimination and Harassment Prevention Policy (Policy) is attached. As with other policies, CDFA’s SHP/ACP Policy applies to the DAAs that have not adopted a Discrimination and Harassment Prevention policy of their own and received CDFA’s confirmation that the policy adopted meets at least the same parameters as CDFA’s.
Fairs and Expositions ● 1220 N Street ● Sacramento, California 95814 State of California Telephone: 916.999.3000 ● www.cdfa.ca.gov/fairsAndExpositions/ Gavin Newsom, Governor
Page 49 Sexual Harassment and Abusive Conduct Prevention Training Requirements for DAAs February 24, 2020 Page 2
The highlights of CDFA’s required training schedule for DAA’s permanent and temporary employees, and for board members are as follows: • Existing supervisors/managers (including the CEO) and board members: at least two hours of training, and once every two years thereafter. • Existing non-supervisory staff: at least one hour of training, and once every two years thereafter. • New hires/New appointments: within six months of hire or appointment, as applicable, and once every two years thereafter; the minimum duration of the training is the same as for existing employees. • Temporary employees (i.e., 125-day employees) must receive the training within two weeks of hiring, regardless of the anticipated duration of service. All temporary employees must undergo the training.
The following online resources are available for DAAs for training and for compliance tracking:
For permanent employees, CEOs, Board of Directors and 125-day/part time employees: • CDFA-Online University for DAAs can be accessed at https://www.cdfaonlineuniversity.com/#/login: This is the online resource for permanent employees, CEO, and board members. CDFA administers this site and uses it to track the compliance status of filers. • Some-time in the next several weeks, the CDFA-Online University for Temporary Employees (i.e., 125-day employees) will become available. DAAs will be able to access this new resource using the following link: DAA125dayEEs.myabsorb.com. • The DAAs, can also arrange for interactive training from a qualified professional, as defined by the California Department Fair Employment and Housing, and approved by CDFA. • The California Department of Fair Employment and Housing (CDFEH) will make available online training tools in early 2020. We will share that information as soon as it becomes available. • We encourage County Fairs and Citrus Fruit Fairs to utilize the CDFEH online training tools or to arrange for interactive training from other sources; please consult with your respective Human Resources Department and/or legal counsel. • For board members, obtaining copies of the certificates of completion issued by the board member’s employer and uploading the certificate to the CDFA-Online University for DAAs.
Page 50 Sexual Harassment and Abusive Conduct Prevention Training Requirements for DAAs February 24, 2020 Page 3
For those DAAs that utilize the CDFA Online University, the University will track completion of the required training. If a DAA chooses not to use the Online University, certificates of completion must be uploaded to the University so CDFA staff can ensure that the required training is being performed.
If your fair does not have access to the CDFA online University, you must adopt a tracking system capable of demonstrating ongoing compliance with the new SHP/ACP training requirements. Capturing this information can be very useful in the event of an Equal Employment Opportunity audit, a complaint related to sexual harassment, abusive behavior or discrimination, or an inquiry from CDFA. Please note that the law requires employers to keep documentation onsite for a minimum of two years, including but not limited to the names of the supervisory employees trained, the date of training, the sign in sheet, a copy of all certificates of attendance or completion issued, the type of training, a copy of all written or recorded materials that comprise the training, and the name of the training provider.
Additionally, employers are required to post signs regarding discrimination and harassment in a prominent and accessible location in the workplace. This discrimination and harassment information is also contained in the 2020 California and Federal Employment Notice Posters. If you need posters for discrimination and harassment they may be printed by accessing the following link: Transgender Rights poster , Sexual Harrassment poster. A link to the California Department of Fair Employment and Housing FAQs is provided here for your reference.
If you have any questions, please contact the Fairs & Expositions Branch at 916 999- 3000.
Sincerely,
John Quiroz, Chief Fairs and Exposition
Enclosure
Page 51 '\ ' ✓ CALIFORNIA DEPARTMENT OF :r cdfa FOOD & AGRICULTURE ~ Koren Ross, Secretory
March 5, 2020 F2020-06
TO: All Fairground CEOs and Board Chairs
SUBJECT: Coronavirus Disease 2019 (COVID-19) Awareness and Prevention
Yesterday, Governor Newsom announced a proclamation of a state of emergency related to the coronavirus (known as COVID-19). Within the proclamation all agencies of state government could possibly be utilized to assist with the effort including fairgrounds. There are no specific details regarding the role of the fairgrounds, however please be prepared to assist if notified by the Office of Emergency Services (OES). If you are notified by OES regarding the proclamation, please let F&E know immediately.
In light of the importance surrounding COVID-19, Fairs & Expositions (F&E) wants to provide awareness and prevention methods that each fair can implement for upcoming events held on fairgrounds. Please share the following information with fairground staff as needed.
Public Events and Event Cancellations
The severity of the COVID-19 and its capabilities are relatively unknown at this point, according to the World Health Organization (WHO), Centers for Disease Control and Prevention (CDC), and California Department of Public Health (CDPH).
Despite these uncertainties, none of the listed organizations have recommended public event cancellation, nor have there been any federal or state mandates requiring cancellation of public events.
Fairgrounds may proceed with their scheduled events at their discretion, unless otherwise stated by proper government or public health authorities.
What can the Fairgrounds do to prevent the spread of COVID-19?
Each fairground can do their part in conveying awareness and prevention of COVID-19 by enacting the following steps, but not limited to, at their events:
• Providing disease, illness, and hygiene education material (i.e. posters, pamphlets, etc.) • Ensuring hand washing signs are posted throughout fairground
Fairs and Expositions Branch ● 1220 N Street ● Sacramento, California 95814 State of California Telephone: 916.999.3000 ● www.cdfa.ca.gov/FairsAndExpositions Gavin Newsom, Governor
Page 52 F2020-06 COVID-19 Awareness and Prevention March 5, 2020 Page 2
• Make sure hand washing stations are accessible • Provide hand washing-soap and sanitizers • Encouraging sick employees to stay home • Sanitizing heavily used areas
What is the CDPH doing to Protect Our Health?
CDPH has been working intently with the CDC to implement the most up-to-date precautionary measures available. Screenings areas for incoming passengers from China have been placed at two major California airports, Los Angeles International (LAX) and San Francisco International (SFO). Additionally, CDPH has been educating local health officials and organizations across the state in the identification and evaluation of people with illnesses who have been to China. CDPH will also pass along further COVID-19 information from the CDC as it is released.
For more information regarding COVID-19, please visit the website resource links below.
CDPH COVID-19 Immunization Branch
Main CDC – COVID-19 Situation Summary
CDC – COVID-19 Interim Guidance for Business and Employers
Finally, please be sure you contact your local health officer for updated information or with any questions. A directory to Health Officers can be found here.
Sincerely,
John Quiroz, Chief Fairs and Exposition Branch
Page 53 EXECUTIVE DEPARTMENT STATE OF CALIFORNIA
PROCLAMATION OF A STATE OF EMERGENCY
WHEREAS in December 2019, an outbreak of respiratory illness due to a novel coronavirus (a disease now known as COVID-19), was first identified in Wuhan City, Hubei Province, China, and has spread outside of China, impacting more than 75 countries, including the United States; and
WHEREAS the State of California has been working in close collaboration with the national Centers for Disease Control and Prevention (CDC), with the United States Health and Human Services Agency, and with local health departments since December 2019 to monitor and plan for the potential spread of COVID-19 to the United States; and
WHEREAS on January 23, 2020, the CDC activated its Emergency Response System to provide ongoing support for the response to COVID- 19 across the country; and
WHEREAS on January 24, 2020, the California Department of Public Health activated its Medical and Health Coordination Center and on March 2, 2020, the Office of Emergency Services activated the State Operations Center to support and guide state and local actions to preserve public health; and
WHEREAS the California Department of Public Health has been in regular communication with hospitals, clinics and other health providers and has provided guidance to health facilities and providers regarding COVID-19; and
WHEREAS as of March 4, 2020, across the globe, there are more than 94,000 confirmed cases of COVID-19, tragically resulting in more than 3,000 deaths worldwide; and
WHEREAS as of March 4, 2020, there are 129 confirmed cases of COVID-19 in the United States, including 53 in California, and more than 9,400 Californians across 49 counties are in home monitoring based on possible travel-based exposure to the virus, and officials expect the number of cases in California, the United States, and worldwide to increase; and
WHEREAS for more than a decade California has had a robust pandemic influenza plan, supported local governments in the development of local plans, and required that state and local plans be regularly updated and exercised; and
WHEREAS California has a strong federal, state and local public health and health care delivery system that has effectively responded to prior events including the H 1N 1 influenza virus in 2009, and most recently Ebola; and
Page 54 WHEREAS experts anticipate that while a high percentage of individuals affected by COVID-19 will experience mild flu-like symptoms, some will have more serious symptoms and require hospitalization, particularly individuals who are elderly or already have underlying chronic health conditions; and
WHEREAS it is imperative to prepare for and respond to suspected or confirmed COVID-19 cases in California, to implement measures to mitigate the spread of COVID-19, and to prepare to respond to an increasing number of individuals requiring medical care and hospitalization; and
WHEREAS if COVID-19 spreads in California at a rate comparable to the rate of spread in other countries, the number of persons requiring medical care may exceed locally available resources, and controlling outbreaks minimizes the risk to the public, maintains the health and safety of the people of California, and limits the spread of infection in our communities and within the healthcare delivery system; and
WHEREAS personal protective equipment (PPE) is not necessary for use by the general population but appropriate PPE is one of the most effective ways to preserve and protect California's healthcare workforce at this critical time and to prevent the spread of COVID-19 broadly; and
WHEREAS state and local health departments must use all available preventative measures to combat the spread of COVID-19, which will require access to services, personnel, equipment, facilities, and other resources, potentially including resources beyond those currently available, to prepare for and respond to any potential cases and the spread of the virus; and
WHEREAS I find that conditions of Government Code section 8558(b), relating to the declaration of a State of Emergency, have been met; and
WHEREAS I find that the conditions caused by COVID-19 are likely to require the combined forces of a mutual aid region or regions to appropriately respond; and
WHEREAS under the provisions of Government Code section 8625(c), I find that local authority is inadequate to cope with the threat posed by COVID-19; and
WHEREAS under the provisions of Government Code section 8571, I find that strict compliance with various statutes and regulations specified in this order would prevent, hinder, or delay appropriate actions to prevent and mitigate the effects of the COVID-19.
NOW, THEREFORE, I, GAVIN NEWSOM, Governor of the State of California, in accordance with the authority vested in me by the State Constitution and statutes, including the California Emergency Services Act, and in particular, Government Code section 8625, HEREBY PROCLAIM A STATE OF EMERGENCY to exist in California.
Page 55 IT IS HEREBY ORDERED THAT: l. In preparing for and responding to COYID-19, all agencies of the state government use and employ state personnel, equipment, and facilities or perform any and all activities consistent with the direction of the Office of Emergency Services and the State Emergency Plan, as well as the California Department of Public Health and the Emergency Medical Services Authority. Also, all residents are to heed the advice of emergency officials with regard to this emergency in order to protect their safety.
2. As necessary to assist local governments and for the protection of public health, state agencies shall enter into contracts to arrange for the procurement of materials, goods, and services needed to assist in preparing for, containing, responding to, mitigating the effects of, and recovering from the spread of COVID-19. Applicable provisions of the Government Code and the Public Contract Code, including but not limited to travel, advertising, and competitive bidding requirements, are suspended to the extent necessary to address the effects of COYID-19.
3. Any out-of-state personnel, including, but not limited to, medical personnel, entering California to assist in preparing for, responding to, mitigating the effects of, and recovering from COYID-19 shall be permitted to provide services in the same manner as prescribed in Government Code section 179.5, with respect to licensing and certification. Permission for any such individual rendering service is subject to the approval of the Director of the Emergency Medical Services Authority for medical personnel and the Director of the Office of Emergency Services for non-medical personnel and shall be in effect for a period of time not to exceed the duration of this emergency.
4. The time limitation set forth in Penal Code section 396, subdivision (b), prohibiting price gouging in time of emergency is hereby waived as it relates to emergency supplies and medical supplies. These price gouging protections shall be in effect through September 4, 2020.
5. Any state-owned properties that the Office of Emergency Services determines are suitable for use to assist in preparing for, responding to, mitigating the effects of, or recovering from COYID-19 shall be made available to the Office of Emergency Services for this purpose, notwithstanding any state or local law that would restrict, delay, or otherwise inhibit such use.
6. Any fairgrounds that the Office of Emergency Services determines are suitable to assist in preparing for, responding to, mitigating the effects of, or recovering from COYID-19 shall be made available to the Office of Emergency Services pursuant to the Emergency Services Act, Government Code section 8589. The Office of Emergency Services shall notify the fairgrounds of the intended use and can immediately use the fairgrounds without the fairground board of directors' approval, and
Page 56 notwithstanding any state or local law that would restrict, delay, or otherwise inhibit such use.
7. The 30-day time period in Health and Safety Code section 101080, within which a local governing authority must renew a local health emergency, is hereby waived for the duration of this statewide emergency. Any such local health emergency will remain in effect until each local governing authority terminates its respective local health emergency.
8. The 60-day time period in Government Code section 8630, within which local government authorities must renew a local emergency, is hereby waived for the duration of this statewide emergency. Any local emergency proclaimed will remain in effect until each local governing authority terminates its respective local emergency.
9. The Office of Emergency Services shall provide assistance to local governments that have demonstrated extraordinary or disproportionate impacts from COVID-19, if appropriate and necessary, under the authority of the California Disaster Assistance Act, Government Code section 8680 et seq., and California Code of Regulations, Title 19, section 2900 et seq.
10. To ensure hospitals and other health facilities are able to adequately treat patients legally isolated as a result of COVID- 19, the Director of the California Department of Public Health may waive any of the licensing requirements of Chapter 2 of Division 2 of the Health and Safety Code and accompanying regulations with respect to any hospital or health facility identified in Health and Safety Code section 1250. Any waiver shall include alternative measures that, under the circumstances, will allow the facilities to treat legally isolated patients while protecting public health and safety. Any facilities being granted a waiver shall be established and operated in accordance with the facility's required disaster and mass casualty plan. Any waivers granted pursuant to this paragraph shall be posted on the Department's website.
11. To support consistent practices across California, state departments, in coordination with the Office of Emergency Services, shall provide updated and specific guidance relating to preventing and mitigating COVID-19 to schools, employers, employees, first responders and community care facilities by no later than March 10, 2020.
12. To promptly respond for the protection of public health, state entities are, notwithstanding any other state or local law, authorized to share relevant medical information, limited to the patient's underlying health conditions, age, current condition, date of exposure, and possible contact tracing, as necessary to address the effect of the COVID-19 outbreak with state, local, federal, and nongovernmental partners, with such information to be used for the limited purposes of monitoring, investigation and control, and treatment and coordination of care. The
Page 57 notification requirement of Civil Code section 1798.24, subdivision (i), is suspended.
13. Notwithstanding Health and Safety Code sections 1797.52 and 1797.218, during the course of this emergency, any EMT-P licensees shall have the authority to transport patients to medical facilities other than acute care hospitals when approved by the California EMS Authority. In order to carry out this order, to the extent that the provisions of Health and Safety Code sections 1797.52 and 1797.218 may prohibit EMT-P licensees from transporting patients to facilities other than acute care hospitals, those statutes are hereby suspended until the termination of this State of Emergency.
14. The Department of Social Services may, to the extent the Department deems necessary to respond to the threat of COYID-19, waive any provisions of the Health and Safety Code or Welfare and Institutions Code, and accompanying regulations, interim licensing standards, or other written policies or procedures with respect to the use, licensing, or approval of facilities or homes within the Department's jurisdiction set forth in the California Community Care Facilities Act (Health and Safety Code section 1500 et seq.), the California Child Day Care Facilities Act (Health and Safety Code section 1596.70 et seq.), and the California Residential Care Facilities for the Elderly Act (Health and Safety Code section 1569 et seq.). Any waivers granted pursuant to this paragraph shall be posted on the Department's website.
I FURTHER DIRECT that as soon as hereafter possible, this proclamation be filed in the Office of the Secretary of State and that widespread publicity and notice be given of this proclamation.
IN WITNESS WHEREOF I have hereunto set my hand and caused the Great Seal of the State of affixed this 4th day
ernor of California
ATTEST:
ALEX PADILLA Secretary of State
Page 58 CALIFORNIA DEPARTMENT OF FOOD & AGRICULTURE Koren Ross, Secretory
March 5, 2020 F2020-05
TO: All Fair CEO’s
SUBJECT: POULTRY HEALTH INSPECTIONS (PHI) – FY 2020/21 Fair Season
This letter is to announce that there is grant funding through the US Department of Agriculture (USDA) for the Poultry Health Inspection (PHI) program which is available from April 1, 2020 – March 31, 2021. Upon arrival at the fair (and prior to coop-in), all poultry shall be inspected for symptoms of disease or illness by a certified Poultry Health Inspector(s) (PHI) from the designated CDFA/UC Certification Program. Any suspect animals may be dismissed from the fairgrounds.
If you need assistance hiring or selecting a PHI, please contact CDFA’s Dr. Francine Bradley at (760) 699-5078. Please visit the UC Davis PHI program for more information. Please reference the “Biosecurity Practices for Poultry Show and Exhibition Organizers” factsheet and provide to your exhibitors the “Biosecurity for Poultry Exhibitors” factsheet.
Due to continued outbreaks of the Virulent Newcastle Disease (vND) in Southern California, if your fair is located within the regional quarantine area, any poultry movement without a permit is prohibited. See the attached letter from CDFA’s State Veterinarian for guidance on poultry events at California fairgrounds.
A few key notes for the PHI inspections include:
1. The Poultry Health Inspection (PHI) Program is a REQUIREMENT for all fairs and poultry shows.
2. If reimbursable costs are incurred between April 1, 2020, and March 31, 2021, the PHI reimbursement will be processed for payment
3. Each fair will be reimbursed for actual expenses incurred, up to $300.00 per fiscal year. To be reimbursed, fairs must submit an invoice and backup documentation within sixty (60) days of the end of the fair and no later than March 1, 2021, related inspector(s) signed contract(s), and receipts to F&E at [email protected]. (Please see the example invoice attached).
Fairs and Expositions ● 1220 N Street ● Sacramento, California 95814 State of California Telephone: 916.999.3000 ● www.cdfa.ca.gov/fe Gavin Newsom, Governor Page 59 FY 20/21 PHI Inspections March 4, 2020 Page 2
The invoice must be on Fair letterhead, and include the following: Date of Invoice Dates of the Fair Date of the PHI Invoice number County with address Description of activity and a break out of the expenses for each activity related to the PHI.
4. Fairs with poultry shows will be reimbursed up to a maximum of $300.00 inclusive for inspection fees, per diem, and materials associated with the PHI inspection. (please see specifics below).
See CalHR for reimbursable costs/rates. Below is the pay scale for inspection fees, based on the number of birds inspected.
Pay Scale for PHI Payment
Amount Number of Birds $75 0-24 $100 25 - 50 $125 51 - 100 $150 101-150 $200 151-200 $250 201-250 $300 > 250
*Over 250 birds will require more than one PHI, but still a maximum of $300/fair.
If you have any questions or need additional information, please contact Kalia Mitchell at (916) 900-5274 or [email protected].
Sincerely,
John Quiroz, Branch Chief Fairs & Expositions Branch
Enclosure
Page 60 February 2020 \ I Biosecurity Practices to Minimize Risk of -2t cdfa Spreading Avian Diseases
~ EPARTMENT O F Poultry Show and Exhibition Organizers CA LIFO RN l \ 1c U LT URE FOOD & AG Biosecurity means doing everything you can to protect • Develop a fair biosecurity plan with exhibition staff your birds against disease. Standard biosecurity practices to minimize contact between flocks, including are important for California’s poultry community at all movement of people from flock to flock. times. Here are some recommendations for Exhibition • Host non-animal-related activities (i.e. dances, pizza Organizers: parties, etc.) in locations other than animal barns.
Before the Exhibition During the Exhibition • Require check-in of all birds. Advise exhibitors that if their birds show any sign of • Make sure that your exhibition veterinarian/PHI illness, they should not bring any birds nor attend station are well identified. the exhibit themselves. • Ensure that all birds are adequately identified and I__ _ that identification, along with name and- on site • Arrange bird display areas to minimize contact contact information for owner(s), is recorded upon between exhibition birds and wild birds/wild arrival at the show or exhibition. waterfowl. • Require out-of-state exhibitors to provide a • House exhibition poultry indoors (or at certificate of veterinary inspection (CVI) issued by minimum, within a screened area) an accredited veterinarian within 30 days for all • Remove food and water sources that attract birds attending the show or exhibition. wild birds • Consider requiring exhibitors to provide a “poultry • House different species (e.g. chickens, turkeys, health declaration” upon arrival at the show or ducks, and geese) separate from each other. exhibition stating: • Minimize the total time birds are on the exhibition • No known exposure of your flock to sick birds , grounds - Ideally, exhibition birds should be on and no poultry deaths on your premises within exhibition grounds for no more than 72 hours. the past 10 days and • Require that a veterinarian and/or poultry health • No clinical signs of illness, including respiratory inspector (PHI) be present during the exhibition to: or neurologic disease, within the past 10 days. • Monitor birds for clinical signs of disease, • Signs of disease include: • Evaluate sick birds, and • Sudden death, • Take additional steps as warranted to minimize • Wheezing, coughing, nasal discharge, the risk of illness in the birds. • Green watery diarrhea, • Designate an isolation pen/area where there is no • Depression, contact with any other birds, and contact with • Decreased feed intake, humans is minimal. • Drop in egg production or egg quality, • Establish a system to maintain records of individual • Swelling and/or discoloration of eyes, head, bird identification (e.g. leg bands), source farms, neck, combs, or wattles, and/or and owner contact information to enhance the • Tremors, circling, drooping wings, twisting of speed and accuracy of an animal disease head and neck. investigation associated with the exhibition. • Host a meeting with exhibitors prior to the start of r---To report an unusual--- number of sick or dead I the exhibition to discuss: birds, call: Sick Bird Hotline (866) 922-2473 • Role of designated exhibition veterinarian/PHI 1 • How to report bird illnesses • Required actions for sick birds at the show - ~..:;:::::~F~7ln::i • Exhibition regulations www.cdfa.ca.gov • Disease control measures to be utilized before, during, and after the exhibition • Methods of communications of avian health issues including potential enhanced biosecurity measures at the event (e.g. email addresses and/or phone numbers from show entry information, social media channels, etc.)
Page 61 • Record exit/release time of birds. • Require exhibitors to immediately notify event staff of any bird displaying signs of illness. • Immediately remove and isolate sick birds. • Consult with a veterinarian to determine what diagnostic testing should be performed.
For Exhibit Visitors • Provide easy access to hand washing/sanitizer stations. • Post informational signage that includes the following messages: • Do not touch birds or cages, • No eating or drinking in the animal areas, • Wash hands before entering and after exiting exhibit areas, and • No pacifiers, sipping cups, or strollers in the animal areas.
CDFA Animal Health Branch Headquarters - (916) 900-5002 Redding District - (530) 225-2140 Modesto District - (209) 491-9350 Tulare District - (559) 685-3500 Ontario District - (909) 947-4462 USDA-APHIS-VS (916) 854-3950 or (877) 741-3690
For more information, please click the following: Animal Health Branch Avian Health Program
After the Exhibition • Clean and disinfect (C&D) the bird exhibition areas and allow these areas to completely dry before restocking.
For Exhibit Visitors • If exhibitors or family members develop influenza- like illness or long-lasting conjunctivitis, consult a health care provider and a county public health official as soon as possible: • Inform the health care provider of close contact with birds. • Ill people should avoid all contact with birds until they are fever-free for at least 24 hours without the use of fever-reducing medications.
Photos courtesy of: we-english.co.uk (front), Dr. Robert Czarniecki (back left), Tracy O’Brien (back upper-right), and Kecia O’Sullivan (back bottom-right)
Page 62 February 2020 Biosecurity Practices to Minimize Risk of - cdfa Spreading Avian Diseases
~ EPART MENT OF Poultry Exhibitors CA LIFO RN ~\ I CU LT URE FOOD & A Biosecurity means doing everything you can to protect • Immediately isolate sick birds to a pen or area that your birds against disease. Standard biosecurity practices is away from all other birds. are important for California’s poultry community at all • Handle sick birds after tending to healthy birds. times. Here are some recommendations for poultry • Ask the exhibition organizer about appropriate exhibitors: disease prevention measures and any specific actions that may be required if a bird becomes sick Before the Exhibition at the show.
• House poultry indoors or at minimum, within a screened area. • Remove food and water sources that attract pests such as wild waterfowl/birds, rodents, and insects. • House different species (e.g. chickens, turkeys, ducks, and geese) separate from each other. • Avoid visits to other backyard flocks or poultry operations and restrict visitor access to your birds, • Avoid direct contact with wildlife, especially wild birds and water waterfowl. • Keep tools and equipment clean and disinfected. • Clean cages, food, and water containers daily. • Wash hands and disinfect shoes after working with birds. • Consider having dedicated boots and clothing for working with your birds. • Monitor and document the health of your birds daily. During the Exhibition If your birds show any sign of illness, please do not • Clean cages, food, water containers daily. bring your birds to the exhibition nor attend • Do not share equipment with other exhibitors; if yourself. equipment must be shared, make sure it is cleaned IL..______and disinfected between uses. • Avoid contact with other birds during the event. • Become familiar with the signs of disease in birds: • Restrict bird contact to essential personnel, and • Sudden death, • Observe birds daily for signs of illness. • Wheezing, coughing, nasal discharge, • Report any clinical signs to the designated • Green watery diarrhea, exhibition veterinarian, poultry health • Depression, inspector, or appropriate exhibition staff. • Decreased feed intake, • Immediately remove sick birds from the • Drop in egg production or egg quality, exhibition area. • Swelling and/or discoloration of eyes, head, • If your bird(s) show clinical signs of a neck, combs, or wattles, and/or reportable disease such as avian influenza or • Tremors, circling, drooping wings, twisting of virulent Newcastle disease, testing (e.g. blood head and neck. samples or swab samples) may be required and those results will be shared with the State www.cdfa.ca.gov To report an unusual number of sick or dead birds, Veterinarian’s Office. call: Sick Bird Hotline (866) 922-2473
Page 63 After the Exhibition • Refrain from attending another event with your birds for at least two weeks after returning from an exhibition, • Isolate and observe birds for illness after returning home and before allowing contact with other animals, • The isolation/observation period for clinical signs of illness should be no fewer than 30 days. • Tend to the healthy birds that were kept at home first and then later to the isolated birds that attended the event. • Clean and disinfect equipment, clothing, shoes, and vehicles/trailers that were at the exhibition, • Allow all cleaned and disinfected items to dry completely before re-use or restocking. • If exhibitors or family members develop influenza- like illness, consult your healthcare provider as soon as possible: • Inform your health care provider of close contact with birds. • Ill people should avoid all contact with birds until they are fever-free for at least 24-hours without the use of fever-reducing medications. Examples of Disinfectant Products* • 1-Stroke Environ™ - germicidal detergent • Tek-trol™ - Disinfectant cleaner concentrate • Nolvasan®S - Chlorhexidine diacetate • Clorox Regular Bleach - EPA: 5873-50 (sodium hypochlorite 6.0%) • Lysol Power & Fresh Multi-purpose cleaner® - EPA: 777-66 spray • Purell® - hand sanitizer
*Disclaimer: Trade names used in this publication do not constitute a guarantee, warranty, or endorsement of the products, nor criticize similar products not mentioned. CDFA bears no responsibility for liability resulting from the use of the products. These procedures are not guaranteed to prevent highly contagious diseases from affecting your birds; however, they will reduce risks.
CDFA Animal Health Branch Headquarters - (916) 900-5002 Redding District - (530) 225-2140 Modesto District - (209) 491-9350 Tulare District - (559) 685-3500 Ontario District - (909) 947-4462 USDA-APHIS-VS (916) 854-3950 or (877) 741-3690
Photos courtesy of: Dr. Everardo Mendes (front), Pixabay For more information, please click the following: (back left), and Camille Carey (back right) Animal Health Branch Avian Health Program
Page 64