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NOTICE of MEETING the 22Nd District Agricultural Association Board of Directors Meeting Tuesday, March 10, 2020 1:30 P.M

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NOTICE of MEETING the 22Nd District Agricultural Association Board of Directors Meeting Tuesday, March 10, 2020 1:30 P.M NOTICE OF MEETING The 22nd District Agricultural Association Board of Directors meeting Tuesday, March 10, 2020 1:30 p.m. Board Meeting Room Del Mar Fairgrounds 2260 Jimmy Durante Boulevard Del Mar, California 22ND DAA BOARD OF DIRECTORS Richard Valdez, President Sam Nejabat, Director Lisa Barkett, Vice-President Frederick Schenk, Director Lee Haydu, Director Pierre Sleiman, Director Kathlyn Mead, Director David Watson, Director Don Mosier, Director Secretary-Treasurer 22nd DAA Counsel Timothy Fennell Josh Caplan Chief Executive Officer/General Manager Office of the California Attorney General 22nd District Agricultural Association Mission Statement To manage and promote a world-class, multi-use, public assembly facility with an emphasis on agriculture, education, entertainment and recreation in a fiscally sound and environmentally conscientious manner for the benefit of all. Persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the General Manager, (858) 755-1161, at least five working days prior to the meeting to insure proper arrangements can be made. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson. This Agenda, and all notices required by the California Bagley-Keene Open Meeting Act, are available on the internet at: www.delmarfairgrounds.com BOARD OF DIRECTORS MEETING March 10, 2020 1:30 p.m. AGENDA 1. CALL TO ORDER – PRESIDENT RICHARD VALDEZ 2. ROLL CALL 3. CONSENT CALENDAR Page The items on the Consent Calendar will be enacted in accordance with recommended action under one motion unless trailed from the Consent Calendar by the Board. Any member wishing to trail an item from the Consent Calendar should notify the General Manager prior to the meeting. Trailed items will be considered after the motion to approve the Consent Calendar. A. Minutes, Regular Meeting – February 11, 2020 5-8 B. 22nd District Agricultural Association (DAA)/Sponsorship Contracts Approval 9-11 C. 2020 San Diego County Fair Potential New Vendor List Approval 12-15 D. 2020 San Diego County Fair Midway Contracts 16-18 E. 2020 San Diego County Fair Exhibit Department Judges Agreements 19-20 F. Out of State Travel 21 4. MANAGERS REPORT The Board may take approval action on the Manager’s Report: A. Employee Recognition for “Years of Service” (Informational) 22 B. Events Report (Informational) 23-25 C. Don Diego Scholarship Foundation Report (Informational) ---- D. Other (Informational/Action) September Board Meeting date ---- 5. COMMITTEE REPORTS The Board may take approval action on Committee Reports and New Committee Assignments: A. Strategic planning Committee – Pierre Sleiman, Chair 1. Committee Report (Informational/Action) ---- 2. Community Presentations (Informational) ---- B. Fair Operations Committee – Frederick Schenk, Chair 1. 2020 San Diego County Fair Non-Concert Entertainment Contracts Approval (Action) 26-27 2. 2020 San Diego County Fair Paddock Entertainment Contracts Approval (Action) 28 3. 2020 San Diego County Fair Grandstand Entertainment Contracts Approval (Action) 29-30 C. DMTC Liaison/Satellite Wagering Committee – Richard Valdez, Chair 1. DMTC Report (Informational/Action) 31-32 2. Satellite Wagering Report (Informational) ---- 22nd DAA Board of Directors Meeting Agenda March 10, 2020 D. Contracts Oversight Committee – Richard Valdez, Chair 1. Consideration of and vote on whether to conditionally approve contract for 33-38 Carnival Game Operation and Digital Ticketing System. (Informational/Action) E. Food & Beverage Committee – Kathlyn Mead, Chair 1. Premier P&L Statement – January 2020 (Informational/Action) 39 F. Land Use/Environmental/Master Plan Committee – David Watson, Chair 1. Committee Report (Informational/Action) ---- G. Community Relations Committee – Lee Haydu, Chair 1. Committee Report (Informational/Action) ---- H. Horse Show/Horsepark Committee – Lee Haydu, Chair 1. Committee Report (Informational/Action) 40 2. Night of the Horse Presentation (Informational) ---- I. Sustainability – Don Mosier, Chair 1. Committee Report (Informational) ---- J. Surfside Race Place (SSRP) – Ad Hoc Committee – Lisa Barkett, Chair 1. THE CENTER construction update (formally SSRP Renovation update) ---- (Informational) K. Finance Committee – Richard Valdez, Chair 1. Financial Report (Informational) 41-45 L. RTA/RTLC – Richard Valdez, Chair 1. Approval of one-year RTA budget for 2020 (Informational/Action) 46 2. Consideration of Transfers of Capital to RTA (Informational/Action) 47 M. Legal Committee – Richard Valdez, Chair 1. Committee Report (Informational/Action) ---- 6. PUBLIC COMMENT Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. Speaker’s time may be modified based on the number of public speakers. No speaker may cede their time to another speaker. Public comments on agenda items will be accepted during the meeting as items are addressed. Public comment on issues NOT on the current Agenda is allowed. However, no debate by the Board shall be permitted on such public comments and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. 7. CLOSED EXECUTIVE SESSIONS (NOT OPEN TO THE PUBLIC) Pursuant to the authority of Government Code section 11126(a), (b), and (e), the Board of Directors will meet in closed executive sessions. The purpose of these executive sessions is: A. To confer with and receive advice from legal counsel regarding potential litigation involving the 22nd DAA. Based on existing facts and circumstances, there is significant exposure to litigation against the 22nd DAA. B. To confer with and receive advice from legal counsel regarding potential litigation involving the 22nd DAA. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. 22nd DAA Board of Directors Meeting Agenda March 10, 2020 C. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. B & L Productions, Inc., et al. v. 22nd DAA, et al., United States District Court, Southern District of California, Case No. 19CV0134.” To Dcon. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Jerry Hollendorfer, et al., v. Del Mar Thoroughbred Club, et al., San Diego County Superior Court, Case No. 37-2019-00036284. E. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Guillermo Munoz v. 22nd District Agricultural Association, Pomona Workers Compensation Appeals Board, Claim No. 7030090048. F. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Bell v. 22nd District Agricultural Association, San Diego County Superior Court, Case No. 2019-00055846. 8. RECONVENE TO OPEN SESSION A. Report on actions, if any, taken by the Board in closed executive session. 9. DIRECTORS REQUEST & CLOSING COMMENTS A. Board Communication/Correspondence (Informational/Action) NOTE: Board Correspondence Attachment is available to view online at: http://www.delmarfairgrounds.com/index.php?fuseaction=about.meeting_agenda B. Review and/or revise Public Comment Policy (Informational/Action) 48 10. FOR YOUR INFORMATION A. Correspondence 49- B. Other ---- 64 11. ADJOURNMENT 3/6/2020 9:39 AM 22nd DAA Board of Directors Meeting Agenda March 10, 2020 22nd DISTRICT AGRICULTURAL ASSOCIATION Board of Directors Meeting Del Mar Fairgrounds 2260 Jimmy Durante Boulevard Del Mar, Ca 92014 February 11, 2020 MINUTES The 22nd District Agricultural Association (DAA), Board of Directors met in the Board Meeting Room at the Del Mar Fairgrounds on February 11, 2020 at 1:30 p.m. OFFICERS PRESENT: Richard Valdez, President Lisa Barkett, Vice President Tim Fennell, Manager, Secretary-Treasurer DIRECTORS PRESENT Lee Haydu, Kathlyn Mead, Don Mosier, Sam Nejabat, Pierre Sleiman and David Watson DIRECTORS/OFFICERS ABSENCE Frederick Schenk OTHERS PRESENT Josh Caplan, Deputy Attorney General Katie Mueller, Deputy General Manager – 22nd DAA Carlene Moore, Deputy General Manager – 22nd DAA Rita Walz, Chief Financial Officer – 22nd DAA Donna O’Leary, Executive Assistant - 22nd DAA CALL TO ORDER President Richard Valdez called the meeting to order at 1:30 p.m. with a quorum present. ROLL CALL All Directors were present except for Director Frederick Schenk who had an excused absence. CONSENT CALENDAR Director Lee Haydu moved for approval of items A through D on the Consent Calendar. A. Minutes, Regular Meeting – January 14, 2020 B 22nd District Agricultural Association (DAA)/Sponsorship Contracts Approval C. 2020 San Diego County Fair Potential New Vendor List Approval D. Out of State Travel Director Kathlyn Mead seconded the motion. Directors Sam Nejabat, Pierre Sleiman, Kathlyn Mead, President Richard Valdez, Directors David Watson, Lee Haydu and Don Mosier were all in favor and the motion carried. Vice-President Lisa Barkett arrived after the vote. MANAGERS REPORT Employee Recognition for “Years of Service” CEO Timothy Fennell recognized Public Safety Manager Wolfgang Davidson for his 20 years of outstanding and dedicated service to the District. Events Report CEO Timothy Fennell reviewed the events for February and March 2020 on pages 16 and 17 of the Board Packet. Don Diego Scholarship Foundation (DDSF) Report Don
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