COMMENCEMENT GUIDE SUMMER 2011 http://www.unf.edu/commencement TABLE OF CONTENTS

General Information 2 Graduation Correspondence 3 Frequently Asked Questions 4-5 Instructions For Graduates 6-7 For Guests 8 Graduation Headquarters 9 Cap & Gown 10 Tickets 11-12 Latin Honors Distinction 13 Diploma 14 Map & Parking Information Campus Map 15 Parking Lot 18 Map 16 Directions 17 Arena Seating & Floorplan 18 11:00 a.m. 19 3:00 p.m 20 Photography & DVD 21 Contact Information 22 One-Page Information Sheet 23 (for ease of printing) GENERAL INFORMATION

The Summer 2011 Commencement ceremonies will be held on Friday, August 5th in the UNF Arena. The colleges will graduate at the following times, and in the order listed:

11:00 a.m. College of Computing, Engineering and Construction College of Arts and Sciences

3:00 p.m. College of Education and Human Services Brooks College of Health Coggin College of Business

 Graduates should arrive one (1) full hour early, to allow time to check in and line up.

 Graduates should enter through the back entrance of the Arena, and check in with graduation staff in order to receive their name card.

 Guests will be permitted to enter the Arena one (1) full hour before the ceremony begins.

 Each ceremony will last approximately one and a half (1.5) hours.

 The first row of seats in the Arena will be reserved for guests with  mobility issues. Please be polite and have the rest of your party sit behind them in the second row, so as to leave first row seats available for those who need them. There will be accommodations for guests in wheelchairs at the back of the arena on the floor behind the  graduates. The rest of your party may be permitted to sit in the  seating behind them.

 There is no storage facility at the Arena for purses, phones, jackets, water bottles, etc. Graduates are encouraged to leave all personal items with their guests.

- 2 - Graduation Correspondence

All graduation related information (before and after graduation) will be dispersed to students via their UNF email address, the only officially recognized e-mail address for all currently enrolled students.

Students are advised to either make an effort to check their UNF account or set up a forwarding address. Students can use the ITS Self Service web page to learn more about forwarding their email, or contact the ITS Help Desk at (904) 620-HELP.

Official graduation related information includes, but isn’t limited to:  Pre-certification information about graduation  Financial holds  Diplomas  Ceremony information:  Dates & Times  Tickets  Cap & Gown  Photographs from the ceremony

Information will also be posted on the Graduation website and on Student Update.

IMPORTANT

All graduates MUST ensure that they have updated their contact information (email, home mailing address, etc) on file with the university BEFORE graduation. Visit the Personal Information tab in myWings to view the information on file with the university. Address changes may be made in person in the One Stop Student Service Center using this form.

- 3 - FREQUENTLY ASKED QUESTIONS

Where is the ceremony and what time do I need to be there? The Summer 2011 ceremony will be held on Friday, August 5th in the UNF Arena, building 34. The ceremony times are listed on page 1. Graduating students must arrive one (1) hour early to check in and line up for the processional. You must use the rear entrance at the northeast side of the building. See the maps on pages 19-21.

How long does the ceremony last? The ceremonies last approximately 1 — 1.5 hours.

How do I check to see if my name will be in the program? Your name will appear in the program if you have completed and turned in all of your graduation paperwork to the One Stop office by the appropriate deadlines. Students who have a privacy request on file but wish to have their names printed in the program must notify the One Stop office as soon as possible.

Where do I get my diploma? Diplomas will be available for pickup from the One Stop Student Services Center located in UNF Hall (building 53, suite 1700) on the date specified on the Important Dates page. If someone other than the student will be picking up a diploma or transcripts, the student’s signature is required on the permission slip. The individual picking up the diploma must present a photo ID. All graduates will receive two official transcripts with their diploma.

Diplomas will be mailed to graduates who live outside the Jacksonville area. Diplomas are mailed to the address on file in the One Stop Student Services Center. If you anticipate an address change, please notify the One Stop Student Services Center as soon as possible. For your convenience, address changes may be made in person at the One Stop Student Service Center, via a written or faxed request. Please note: Address changes cannot be accepted by telephone or e-mail.

- 4 - FREQUENTLY ASKED QUESTIONS

Do we need tickets for the ceremony? Your graduation guests are admitted to the ceremony by ticket only, due to the limited seating capacity of UNF’s Arena. The amount of tickets each candidate receives is limited by the Arena's seating capacity and by the number of graduates participating in the ceremony.

Where do we pick up our guest tickets? Graduates can pick up their guest tickets at the UNF Bookstore when they pick up their regalia during the distribution period, typically beginning two (2) weeks before the graduation ceremony.

Do children need tickets? Children under the age of 3 do not need a ticket. Be advised that strollers must be left on the Arena floor and cannot be taken up into the stands. Infants in car seats/carriers WILL need a ticket, as they would take up a seat.

Is there a charge for parking? No. Parking the day of commencement is free on campus in all legal parking spaces with the following exception: you may not park in Designated or Reserved parking spaces without an appropriate decal.

I have a family member in a wheelchair, where do we park? What is the best entrance to the facility? Where do we sit? Disability parking is available in Lot 18 and in the Arena Parking Garage. The University Police Department will direct you as you arrive. Graduation busses will be running between the parking locations and the arena, and each bus is handicap accessible.

Can we sit with our friends and family who are in the special seating sections? Special seating sections often have limited seating. Ushers will be happy to show you to seating as close as possible to your friends and family in special seating areas.

How can I get special accommodations for the ceremony? Contact the Disability Resource Center: (904) 620-2769 or 904) 620-2969 (TDD/TYY) - 5 - INSTRUCTIONS FOR GRADUATES

Attendance at commencement is optional. There is no rehearsal. Participation in commencement does NOT guarantee the conferral of your degree.

Be on time: Arrive promptly one hour before the ceremony begins, wearing your cap and gown. Coats and jackets are not recommended, as you will be wearing gowns as well. Please do not carry purses, backpacks or helmets; there is no place to store them. If you arrive late you will have to march at the end of the procession. Once the procession has begun, there is no opportunity to join your group.

Guest Seating: All guests must have a ticket. General admission seating is on a first-come, first-served basis. No guests are permitted in the degree candidates' seating area. Commencement protocol does not permit seating of guests during the processional; late arrivals must wait to be seated until the processional ends.

Assembly and Processional: All graduating students must enter the UNF Arena at the rear northeast entrance. Check in with the graduation staff to receive your name card and determine where to line up for the processional.

The Processional begins when the marshals lead candidates onto the main floor of the Arena. You will proceed onto the floor in a single file line, and remain standing until you are asked to sit by the President.

Conferral of Degrees: Degrees will be conferred in the order as listed on page 1, with graduate degrees being conferred before the undergraduate degrees in each college.

Tassel: All candidates for bachelor’s degree should wear the tassel on their cap on the RIGHT side. When instructed, please move your tassel from right to left.

- 6 - INSTRUCTIONS FOR GRADUATES

Crossing the Stage: The marshal will release your row to process up to the stage. You will exit your seat to the outside of the row (not on the center aisle), and proceed up the walkway to the ramps leading on stage. A photo will be taken of you on the ramp, as well as when you receive your diploma on stage. Cross the stage and exit off of the other ramp and return to your seat via the center aisle. Graduates seated on the right side of the arena will cross the stage right to left, and those sitting on the left will cross left to right.

All degree candidates are recognized individually - your name will be read aloud as you cross the stage. Honors distinctions are NOT read. Please feel free to quickly whisper the correct pronunciation of your name to the reader before your name is called.

Appropriate Conduct:  Please remain seated during the ceremony.  Cell phones and pagers should be turned off.  All graduates and their guests are asked to remain for the entire  ceremony as a sign of respect for all university graduates.  At the conclusion of the ceremony, you will follow the platform party and faculty in a recessional directly out of the Arena into the  courtyard, led by one of the marshals that led you in during the  processional.

- 7 - INSTRUCTIONS FOR GUESTS

Tickets: All guests must present a ticket for entry to the Arena.

Seating: Be seated before the procession begins. Guest seating is first-come, first-seated.

No guests are permitted in the students’ seating area.

Processional: Guests will not be seated during the processional; late arrivals must wait until the procession ends.

Cell phones and pagers should be turned off.

Photographs are encouraged, but only from the two locations in the upper level of the Arena that are designated for photography. Please be mindful of those around you, and do not linger after taking your pictures. Do not stand along the walkway on the second level at any time. This is essential for safety reasons, and in order to assure that all graduate candidates can be seen by their families.

Please remain for the entire ceremony as a sign of respect for all graduating students.

- 8 - GRADUATION HEADQUARTERS

The UNF Bookstore is the central location for graduates to receive all items necessary for the commencement ceremony.

Cap & Gown: Graduates may place online orders for their regalia (cap & gown) through June 24. Walk-in orders may be placed until the day before graduation, though sizing cannot be guaranteed. Regalia will be available for pickup beginning July 25. See page 10 for additional information.

Honor cords: Honor cords will be available for purchase at the bookstore during cap & gown distribution to those graduates who have met the Latin Honors Requirements specified on page 13. The bookstore will have a list of graduates eligible for Latin Honors. If your name is NOT on this list, and you believe it should be, the bookstore will refer you to the graduation coordinator for clarification.

Tickets: Ticket distribution will be handled during cap & gown distribution. See page 11-12 for additional ticket information.

- 9 - CAP & GOWN

The deadline to pre-order your cap & gown is June 24. It will be available for pick up beginning July 25.

Students can place walk-in orders with the bookstore until the day before commencement, though exact sizes may not be guaranteed with later orders.

Those who have not picked up their regalia by the date of commencement can get it at the Arena before the ceremony begins. Bookstore representatives will be in the lobby of the Arena to answer questions and assist with regalia-related problems.

Caps and gowns, graduation announcements, class rings, and diploma frames are available at the UNF Bookstore. Packaged specials are available during the Graduation Celebration. The dates of the Graduation Celebration are June 22 - 23, 10:00 a.m. - 6:00 p.m.

Contact the Bookstore at (904) 620-2665 for more information.

*Undergraduate students should wear their tassels on the RIGHT side of their cap. The President will direct undergraduates to move their tassels to the left side at the end of the commencement ceremony. Graduate students should wear their tassels on the LEFT side of their cap.

- 10 - TICKETS

Your graduation guests are admitted to the ceremony by ticket only, due to the limited seating capacity of UNF’s Arena. The amount of tickets each candidate receives is limited by the Arena's seating capacity and by the number of graduates participating in the ceremony.

INITIAL TICKET ALLOTMENT

Candidates at the Summer 2011 commencement ceremonies are eligible for the following tickets initially:

CEREMONY TICKET ALLOTMENT 11:00 a.m. College of Computing, Engineering & Construction 11 College of Arts & Sciences 3:00 p.m. Coggin College of Business 9 College of Education & Human Services Brooks College of Health

Please note: The differing ticket allotments are due to the disparate sizes of the individual ceremonies.

TICKET DISTRIBUTION

Ticket distribution will begin on Monday, July 25 in the UNF Bookstore. The Bookstore is located on the north side of the Student Union (Building 58W, Room 1400).

Graduates MUST pick up their original allotment of tickets during the week of July 25 - 30 at the following times, with a photo ID. Any tickets left after July 30 will be considered forsaken and given away in the extra allotment.

Monday - Wednesday July 25—27 8:00am – 6:00pm Thursday July 28 8:00am – 7:00pm Friday July 29 8:00am – 6:00pm Saturday July 30 10:00am – 5:00pm

- 11 - TICKETS

EXTRA TICKETS

At the time graduates pick up their original allotment, they will be able to request extra tickets if any are available. This will be the only chance for graduates to request extra tickets, and only those graduates who have signed up for extras will be allowed to pick them up when they become available.

On Friday, July 29th, the exact extra ticket allotment will be determined. Extra tickets will be distributed at the following times:

Monday - Tuesday August 1—2 8:00am – 7:00pm

On Wednesday, August 3rd, any remaining tickets will be distributed to all graduates in line beginning at 8:00am until there are no remaining tickets on a first-come, first-serve basis. Each graduate in line can receive up to ten (10) tickets.

IF YOU CANNOT PICK UP YOUR TICKETS BY JULY 30:

Graduating students who do not live in the Jacksonville area may send a self-addressed, stamped envelope to the below address to receive their tickets. This request must be received no later than Tuesday, July 19th.

Jennifer Urbano University of North Florida Office of Academic Affairs Building 1, Room 2500 1 UNF Drive Jacksonville, FL 32224

For more information, please call (904) 620-1623.

- 12 - LATIN HONORS DISTINCTION

Recognition at the Ceremony Candidates for graduation who will have accumulated 48 hours at the end of the term of graduation and have the appropriate grade point average (GPA) prior to the end of the term of graduation will have the Latin distinction indicated in the program (provided they have selected to have their names included in the program) and are eligible to purchase a gold honors cord from the UNF Bookstore.

Honors candidates will stand for recognition during the commencement ceremony. Candidates who will have earned honors after the current term's grades are recorded will have honors posted on their diploma and transcripts (baccalaureate degree only).

Provided at least forty-eight (48) semester hours (30 hours for RN-BSN students) of course work have been completed at UNF, undergraduate students who graduate with the following grade point averages will receive the corresponding honors distinctions:

3.50 to 3.64 cum laude 3.65 to 3.79 magna cum laude 3.80 or higher summa cum laude

- 13 - DIPLOMA

Diplomas will be available after grade processing and graduation certification.

You may pick up your diploma from One Stop Student Services located in UNF Hall (building 53, suite 1700) beginning August 30.

 All financial obligations must be satisfied before diplomas or final  transcripts can be released or mailed.  If someone other than the student will be picking up a diploma or transcripts, the student’s signature is required on the permission slip. The individual picking up the diploma will be required to show a pho- to ID before the diploma will be released.  All graduates will receive two official transcripts with their diploma.  Diplomas will be mailed to graduates who live outside the  Jacksonville area. Diplomas are mailed to the address on file with One Stop Student Services. If you anticipate an address change, please notify One Stop as soon as possible.  For your convenience, address changes may be made in person at the One Stop Student Service Center, via a written or faxed request.  Contact information is provided below. Please note: Address changes cannot be accepted by telephone or e-mail.  Duplicate diplomas may be obtained by submitting a written request and including $10 check per diploma.

UNF One Stop Student Service Center 1 UNF Drive Jacksonville, FL 32224 (904) 620-5555

- 14 - CAMPUS MAP

The Commencement ceremonies are held in the UNF Arena, building 34 on the North end of campus. Click here for online map.

- 15 - PARKING LOT 18

The University Police Department and Parking Services will be directing traffic to park in Lot 18. In the event that there is overflow, traffic will be routed to park on campus. Parking is free.

Graduation Busses will run between the Arena and Lot 18, carrying grad- uates and their guests to the Arena for the ceremony and back to their cars afterward. There is no charge to use this service.

- 16 - DIRECTIONS

DIRECTIONS TO LOT 18

The University Police Department highly recommends driving directly to Lot 18 (not coming onto the main campus) to avoid the worst of the traffic on campus.

From Beach Boulevard: At the FCCJ intersection (FCCJ is on the north side of the road), turn onto Central Parkway and follow the road until you see UNF Parking on the left.

From St. Johns Bluff Road: Going North on SJB, turn right next to the BP Gas Station onto Central Parkway. Follow the road until you see UNF Parking on the right. Going South on SJB past the Beach Boulevard intersection, turn left at the first traffic light next to the BP Gas Station onto Central Parkway. Follow the road until you see UNF Parking on the right.

DIRECTIONS TO CAMPUS

From I-95 (North of Jacksonville): Take I-95 South. Merge onto J. Turner Butler Blvd E (SR-202) via exit #344. Turn left at the fork in the ramp (north). Take the St. Johns Bluff Rd exit to merge onto SR-9A N. Turn left onto SR-9A. Take the first exit to your right to merge onto UNF Drive.

From I-95 (South of Jacksonville): Take I-95 North. Exit right onto SR-9A E (Jax Beaches). Continue on SR-9A, which will turn into SR 9A N. UNF is approximately 9 miles ahead and on the right (past J. Turner Butler Blvd). Exit to your right to merge onto UNF Drive.

From I-10 (Eastbound): Take I-10 East to I-95 South. Merge onto J. Turner Butler Blvd E (SR-202) via exit #344. Turn left at the fork in the ramp (north). Take the St. Johns Bluff Rd exit to merge onto SR-9A N. Turn left onto SR-9A. Take the first exit to your right to merge onto UNF Drive.

From Jacksonville International Airport: Follow signals to airport exit. Stay in the right lane and take I-95 South. Take exit 362A at SR-9A toward Blount Island. Continue on SR-9A and exit to your right at the UNF exit. Approximately 15 miles. Stay in your left-hand lane and turn left at the light as you enter the UNF campus.

From A1A and the Jacksonville Beaches: Take Atlantic Boulevard or Beach Boulevard west. Turn left onto Kernan Boulevard (south). UNF is south of Beach Boulevard on the right. OR Merge onto J. Turner Butler Blvd W (SR-202). Exit right at Kernan Boulevard. UNF is ½ mile ahead on the left.

- 17 - ARENA SEATING & FLOORPLAN

Graduates will be seated on the arena floor as per the following maps.

Please note: Graduates seated on the right side of the arena will cross the stage right to left as they receive their diplomas. Graduates seated on the left side of the arena will cross the stage left to right.

- 18 - ARENA SEATING FLOORPLAN (11:00 A.M.)

- 19 - ARENA SEATING FLOORPLAN (3:00 P.M.)

- 20 - PHOTOGRAPHY & DVD

The University has contracted with Bob Knight Photography to provide services for all commencement exercises. Graduate candidates will receive a name card with their name printed on it when they arrive at the arena. Completing the information on the back of this card will ensure that you receive an email with photo proofs from the ceremony.

This card will be used by the photographers to track the order of each graduate as they cross the stage. The photographer will then send photo proofs from the ceremony to your current email address and home mailing address. Photos and keepsakes can be ordered directly from the Bob Knight website. If you have questions, please contact the Bob Knight Photography Customer Service Department directly at (800) 261-2576 or [email protected].

The University has contracted with Easy Edit Video to provide videography services for the commencement exercises. You can purchase a copy of the commencement DVD online.

If you have questions, please contact Easy Edit Video directly at (904) 730-9999.

For additional information about photographs or DVDs, please contact Jennifer Urbano at (904) 620-1623.

- 21 - CONTACT INFORMATION

Please refer questions about the Commencement ceremony to: Jennifer Urbano Special Events Coordinator for Academic Affairs (904) 620-1623 [email protected]

Please refer questions about graduation requirements and deadlines to: One Stop Student Service Center (904) 620-5555 (904) 620-2414 (fax) OneStop



- 22 - UNF Graduates Guide to Commencement

Graduation Requirements Graduation Headquarters  Contact your advisor to verify that you have completed your  The UNF Bookstore is now the central location where you can program of study and satisfied all UNF requirements. acquire all of your commencement-related items, including:  If you were enrolled in another institution while concurrently  Cap & Gown enrolled at UNF, a Concurrent Enrollment form must be on file  Honor Cords with One Stop Student Services.  Guest Tickets  If you have completed courses at other institutions, One Stop  Distribution of the above items begins two (2) weeks before the Student Services must receive official transcripts at least one day commencement ceremonies. prior to the commencement ceremony. Your degree will not be  The Bookstore hours are as follows: awarded unless all necessary transcripts have been received.  Monday—Thursday 7:30am—8:00pm  If there are any grades of “incomplete” (I) on your academic rec-  Friday 7:30am—6:00pm ord, the course work must be completed and the official change  Saturday 10:00am—5:00pm

of grade form must be submitted to One Stop Student Services. Incomplete grades will prevent the awarding of your degree. Commencement Tickets Please contact your instructor if you have questions.  All commencement guests are required to have tickets.  The commencement ceremony is held before final grades are  Regular ticket distribution begins two weeks prior to commence- posted. Participation in the ceremony does not confirm the ment and will last only one week. awarding of a degree.  Graduates who do not participate in the graduation ceremony

Commencement Day will not receive commencement tickets. 1. Graduates must report to the UNF Arena one hour prior to com-  Graduates who do not live in the Jacksonville, Jacksonville area mencement. NOTE: There are no facilities for securing personal may send a self-addressed stamped envelope to the Commence- items. ment Coordinator to receive tickets: 2. Dress appropriately and do not add decorations to your mortar- Jennifer Urbano board (cap). Caps and gowns must be worn. University of North Florida 3. Graduates will enter through the northeast entrance (at the rear 1 UNF Drive of the building) to pick up their name cards. Additional instruc- Jacksonville, FL 32224 tions will be provided at check-in.  If you need additional tickets, you must place your name on a 4. Form a line behind the sign indicating your degree. waiting list. The number of additional tickets available will be 5. You will be asked by the Dean of your College to stand and pro- determined by the number of remaining tickets and the number ceed to the platform, at which time you will hand over the name of students on the waiting list. card and receive your diploma cover. This will continue until all  Lost tickets cannot be replaced.

college groups have been recognized. 6. All Baccalaureate candidates should wear their tassels on the Diplomas RIGHT. All Masters candidates should wear their tassels on the  Please visit http://graduation.unf.edu for the date diplomas and LEFT. Immediately after the University President confers your two free transcripts will be available for distribution after grade degree, you will be instructed to move the tassel to the LEFT. processing and graduation clearance.  Diplomas and transcripts must be picked up from One Stop Stu- Guest Information dent Services for graduates with a Jacksonville, Jacksonville  The doors of the Arena will open to guests one hour before Beaches, Orange Park, or Ponte Vedra mailing address on file. scheduled ceremonies. The ceremony will last approximately Graduates outside the mentioned areas will have their diplomas two hours. and transcripts mailed to the address on file.  There is no parking fee for the commencement ceremony.  Address changes must be made at least one week prior to com-  Please remind your guests to remain seated for the entire cere- mencement. Changes may be made online, via a signed and mony, except to use the areas on the second level for picture faxed request, or in person. Address changes cannot be accept- taking and video. ed by telephone or email.  ALL financial holds must be cleared before diplomas or final tran- Latin Honors scripts can be released or mailed.  Candidates for graduation who will have accumulated 48 hours  Students will be asked to present picture identification when at the end of the term of graduation and have the appropriate picking up their diploma and transcripts. grade point average prior to the end of the term of graduation  If someone other than the student will be picking up the diplo- will have the Latin distinction indicated in the program (provided ma and transcripts, he/she must have written and they have selected to have their names included in the program)  signed authorization from the graduating student and will be and are eligible to purchase a gold honors cord from the UNF asked to present his/her picture identification. Bookstore.  Students who become eligible for Latin Honors after grades are calculated for the final semester will receive Latin Honors Dis- tinction on their diplomas and transcripts.