OFFICE of the COMMANDANT * SPECIAL SECURITY UNIT SINDH POLICE Tel: +9221-99244643 Fax: +9221-99243865/99244646 Web Site: Ice

Home , Government of Sindh, Sindh Police, Special Security Unit

To OFFICE OF THE COMMANDANT * SPECIAL SECURITY UNIT SINDH POLICE Tel: +9221-99244643 Fax: +9221-99243865/99244646 Web Site: www.ssusindhpol ice. gos.pk Email: generalbranch.ssugmail.corn t/. o No. COMDT/ SSU / GB ih S / 2017, Dated: t -12-201 7

'/Tlie Director, Admin & Finance, SPPRA Govt. of Sindh, Block No. 8, Sindh Secretariat No. 4-A, Court Road, Karachi.

Subject: PLACEMENT OF BID EVALUATION REPORT ON SPPRA WEBSITE FOR "OTHER ITEMS" OF SPECIAL SECURITY UNIT (SSU) KARACHI FINANCIAL YEAR 2017-18

Reference: No. COMDT/SSU/GB/5966/20 17/Karachi. Dated: 27-10-201 7 (Copy Enclosed)

Enclosed please find herewith Bid Evaluation Report for "Others Items" of Special Security Unit (SSU) Karachi. Detail of the documents is as follow:

S. # DESCRIPTION PAGES

1. Bid Evaluation Report-BER (original) 03 2. Technical Evaluation Report-TER 01 3. Comparative Statement-CS (original) 0 I 4. Attendance of the Committee UI 5. Minutes of the Meeting 2 6. Reference Letters 0 I 7. Hoisting of NIT on SPPRA Website at S. No 35021 01 Total 10 Pages > '-U It is therefore requested that Bid Evaluation Report may please be hoisted at SPPRA website I swww.pprasindh.gov.pk). ,—',—.' I

0 Lt. (R) Chularn Muaza, PSP Superintendent of Police, For Commandant, Special Security Unit (SSU), Sindh Police, Karachi. Copy to: 1. The Director I.T. CPO Sindh. Karachi. 2. Master file.

GNBR/3/04 BID EVALUATION REPORT

I. Name oProcuring Agency: Special Security Unit, (SSU) Sindh Police.

2. Tender Reference No: INF-KRY-4569/17

3. Tender Description/Name of work/item: Miscellaneous Items

4. Method of Procurement: Single Stage Two Envelope

5. Tender Published: Daily Jang Dtd: 30-10-2017. Daily Times Dtd: 29-10-2017. Daily Sobh Dtd: 29-10-2017

6. Total Bid documents Sold: 02

7. Total Bids Received: 02

8. Technical Bid Opening date (ifapplicable): 21-11-2017

9. No. of Bid technically qualified (if applicable): 02

10. Bid(s) Rejected: Nil

II. Financial Bid Opening date: 29-11-2017

12. Bid Evaluation Report:

Ranking in Comparison Reasons for Cost offered S.No Name of Firm terms of with acceptance! Remarks by the Bidder cost Estimated cost rejection 0 I 2 3 4 5 6 Meet Recommended 1. M!s TJ International Rs. 1.792. 160 Loii'esi Departmental for Placement Rs.3.02 Specification of Work Order Million Did not Meet Not 2. M!s Raza Associates Rs. 1,892,400 2nd Lowesi Departmental Recommended Requirements -

(Chai rrna ii)

Lt. ® Ghularn Murtlza. PSP Superintendent of Police Special Security Unit (SSU) Sindh Police Karachi

(i\Icin her)

Ahmed Nawaz Ratique Ahrne. Junejo DSP/HQtr Section Officer (DEV.) Special Security Unit Home Department Sindh, Karachi Govt. of Sindh BID EVALUATION REPORT

I. Name of Procuring Agency: Special Security Unit, (SSU) Sindh Police.

2. Tender lkeference No: INF-KRY-4569/l7

3. Tender Description/Name of work/item: Kitchen Items

4. Method of Procurement: Single Stage Two Envelope

5. Tender Published: Daily Jang Dtd: 30-10-2017. Daily Times Dtd: 29-10-2017, Daily Sobh Dtd: 29-10-2017

6. Total Bid documents Sold: 02

7. Total Bids Received: 02

8. Technical Bid Opening date (if applicable): 21-11-2017

9. No. of Bid technically qualified (if applicable): 02

10. Bid(s) Rejected: Nil

II. Financial Bid Opening date: 29-I 1-201 7

12. Bid Evaluation Report:

Ranking in Comparison Reasons for Cost offered b>' S.No Name of Firm terms of with acceptance! Remarks the Bidder cost Estimated cost rejection 0 I 2 3 4 5 6 Meet Recommended I. M/s Ti International Rs. 1,345.020!- Lowest Departmental for Placement Rs.3.02 Specification of Work Order Million Did not Meet Not 2. M!s Raza Associates Rs. 1,450,450/- 2nd Lowest Departmental Recommended Requirements

(Chairman)

Lt. ® Ghularn Murt a, PSP Superintendent of olice Special Security Unit (SSU) Sindh Police Karachi

(Secretary) (Member)

Ahmed Nawaz Rafique Ahi d Junejo DSP! HQtr Section Officer (DEV.) Special Security Unit Home Department Sindh, Karachi Govt. of Sindh BID EVALUATION REPORT

I. Name of Procuring Agency: Special Security Unit. (SSU) Sindh Police.

2. Tender lkeference No: lNF-KRY-4569/l 7

3. Tender Description/Name of work/item: Washing / Cleaning Items

4. Method of Procurement: Single Stage Two Envelope

5. Tender Published: Daily Jang Dtd: 30-10-2017. Daily Times Dtd: 29-10-2017, Daily Sobh Dtd: 29-10-2017

6. Total Bid documents Sold: 02

7. Total Bids Received: 02

8. Technical Bid Opening date (if applicable): 21-1 1-20 17

9. No. of Bid technically qualified (if applicable): 02

10. Bid(s) Rejected: Nil

I Financial Bid Opening date: 29-11-2017

12. Bid Evaluation Report:

Ranking in Comparison Reasons for Cost offered S.No Name of Firm terms of with acceptance! Remarks by the Bidder cost Estimated cost rejection 0 I 2 3 4 5 6 Meet Recommended I. M/s Raza Associates Rs. 774.260/- 1 Lowesi Departmental for Placement Rs.3.02 Specification of Work Order Million Did not Meet Not 2. M/s Ti International Rs. 841.220/- 2nd Lowesi Departmental Recommended Requirements

(Chairman)

Lt. Ghulam Mjrtaza. PSP Superintendenfof Police Special Security Unit (SSU) Sindh Police Karachi

(Secretary) (Member)

Ahified Nawaz Rafique Ahthed Junejo DSP / HQtr Section Officer (DEV.) Special Security Unit Home Department Sindh, Karachi Govt. of Sindh (1 *

TECHNICAL EVALUATION REPORT(TER) OF TENDER OTHER ITEMS FOR (SSU) WASHING/CLEANING ITEMS Specification Total Financial Capabilities Total Marks Relevant Experience Marks (300) (200) Total Marks (200) Total Minimum three Work Marks Result Orders forthesupplyof S II lameof Firm Bank statement (700) Compliance Annual turnover quoted item of last 3 Years required Specification (100) (Government (100) organization will be preferred) M/s Raza Associates 300 75 100 200 675 Accepted 2. MIs Ti International 300 75 100 200 675 Accepted

Note: Minimum passing / qualifying marks is 50% i.e. 350 marks mu of 700 marks. Criteria olmarks Ibr Bank statement and Annual iiir mwer. • ( u iteria of marks of work order relating to work uppl Mininium three cars Minimum Five Million Marks 75 Mn mntun three work order Marls 75 More than three 'car More than Five Million Marks 100 More than three work order Marks 100 Lcs Oman three year Less than Five Million Each obtain - i\larks Less than three work order 1ach obtain 25- Marks -

(Chairniari)

Lt. ® Ghulam lurtaza, PSP Superintendent of Police Special Security Unit (SSU) Sindh Police Karachi

(Secretary) (Member)

Ahrni. Nawaz Ratique AIim d .luncjo DSP / HQtr Section Officer (l)c'. .1 Special Security Unit I kunie Department Sindh, Karachi ( vt. of Sindli TECHNICAL EVALUATION REPORT(TER) OF TENDER OTHER ITEMS FOR (SSU) MISCELLANEOUS ITEMS

Specification Total Financial Capabilities Total Marks Relevant Experience Marks (300) (200) Total Marks (200) - Total Minimum three Work Result S # Name of Firm Orders for the supply of Bank statement (70 Compliance with Annual turnover quoted item of last 3 Years required Specitication (100) (Government (100) organization will be preliaied) M/s Raza Associates fl0 75 100 200 675 Accepted M/s Ti International .00 75 100 200 675 Accepted

.Miniiiwn passing / qualil'ing marks is 50% i.e 30 mark.s out of 700 marks. • ( r;c of urrks for Bunk statement ant, ..\ .: tr;ver. eCriteria of marks of work order relating to sw' 1. 'ipply inu,i thr.e years !1inimuin Five Million h1irL' 75 Minimum three work order Marks 75 e ih.sn three car Morc thaii Five Million Mark 00 More than three work order Marks 100 vr Less than Five Million [aeI Itaiu 25- Marks Less than three work order Each obtain 25- Marks

(Chairman)

U. ti Glnm lam/viurtaza. PSI' Superintendent of Police Special Security Unit (SStJ) Sindh l'olice Karachi

(Sccrelarv) (Member)

Ahmed Nawaz Ralique AiMed Jüiiejo DSP/ IIQtr Section Officer (Dcv.) Special Security Unit Flonie Department Sindh. Karachi Govt. of Sindh TECHNICAL EVALUATION REPORT(TER) OF TENDER OTHER ITEMS FOR (SSU) KITCHEN ITEMS Spccirica tion Total Financial Capabilities Total Marks Relevant Experience Marks (300) (200) Total Marks (200) Total Minimum three \Vork Marks Result S # Name of Firm Orders for the supply of Bank statement (700) Compliancc with Annual turnover quoted item of last 3 Years required Specification (100) (Government (100) organization will be prctrred) - M/s Raza Associates 30' 75 I On 200 675 Accepted 2. M/sTJ International 300 75 inc 200 675 Accepted

Note: Minimum passing / qualifying marks is 50°-a i.e. 350 marks out of 700 marks. . Criteria of marks for Bank stateu;n. and Annual turnover. Criteria of marks of work order iciatine to work! supply Minimum three years Minimum Five Million Mark\ 75 Minimum three work order [iarks 75 More than three year More than l:ive Mi Ilkou Maih I tiC) More than three work order Marks 100 Less than three year Less than Five Mi Ilcu I - Lacliotnain 25- Marks Less than three work order Each obtain 25- Marks (('liairntaii)

I .1. ® Gb u lam rtaza. PS Superintendent c1 Pt t ice Special Securit 1nit SSL) Sindh Police Karadi

(Member)

/ Ahmcd Nawaz Ralique Ah ed Junejo DSP / I lQtr Section Officer (Dcv.) Special Securit I. nit Home Depart ntcnt Sindh, Karachi Govt. of Sindlt SPECIAL SECURITY UNIT, SSU SINDH POLICE COMPARATIVE STATEMENT (CS) FOR SUPPLY OF OTHERS ITEMS

MIS TJ MIS RAZA S. NO. DESCRIPTION INTERNATIONAL ASSOC1ATES.

I Miscellaneous Items 1.792.160/- 1,892,400/-

2 Kitchen Items 1.345.020/- 1,450,450/-

Washing / Cleaning Items 841.220/- 774,260/-

Total 3.978.400 4,117,110

(Chairman)

Lt. ® Ghu lam Muijaza. PSP Superintendent of Police Special Security Unit (SSU) Sindh Police Karachi

(Member)

Ratique A ed Junejo DSP I HQtr Section Officer (Dev.) Special Security Unit Home Department Sindh, Karachi Govt. of Sindh LTTENDANCE1

ATTENI)ANCE OF 1ROCUREMENT COMMITTEE MEETING FOR OPENING FINANCIAL BIDS OF SUPILY OF THE ITEMS RN THE

HEAD OF OTHERS ON 29-11-2017

Name Designation Sign

i.t.® Ghulaiii I\1urtazi sp/ssU CI1airnaT

DSP / HQtrs, Special Security Ahnied Nawaz Secretary Unit, (SSU) Ji

Sect ion Officer (l)EV.) Rafiq tic Ahmed Junejo Member I-Ionic 1)eiu rt men Sindh

Other Items Tender/17-18 MINUTES OF FINANCI,E, RID OPENING MEETING CONVENEI) ON 29-11-2017 FOR THE PROCUREMENT OF ITEI IN THE hEAr) OF OTHERS" AT SSU I

II- The following olilcers attended the meeting:-

I . SP / Special Security Unit. (SSIJ) Chairman 2. DS1 / HQtrs. Special Security Unit. (SSU) Secretary 3. Rep. of Home Department Sindh Member

2/. The Secretary of the Committee got permission from the Chairman to start

todays proceedings and brietèd the participants that Financial [3 ids 01' only those firms will

be opened which 'erc declared qualilied on the basis oiqualilieation criteria as prescribed in

bid documents. The tbllowinu linus participated in the procurement process of "Supply of The I (ems In The Head of Others" for Special Security Unit Sindh, Karachi and their

Technical Bids / Proposals "crc evaluated as per criteria:-

3/- The following linus were declared qualified on the basis olevaluation criteria

for the opening or Financial Bids. According to the agenda of meetin. sealed envelopes

containini Financial Bids of these lirms were opened in presence of the representatives of the lirms and Financial Bids oflr submitted by the qualified Bidders (Comprehensive Bid) are as tinder:

I) MiSCEI.LANEOUS lTEv1S

l;FLi Ithza i".11s TJ Teiiilcrcd :\ssoeiates TJ Total S. II I ferns ASSOCIates International Qu:intitv Total AmOUnt Unit Cost Unit Cost ______Amount I j Energy Saver 20 Wau 700 ISO 126.000 352 246,400 2 I Energy Saver 50 \Vatt 300 546 163.800 1520 456,000 I Energy Savei' 75 Watt 200 I OSS 21 7.600 II 60 232,000 4 i Plastic Water Cooler $ Litter 200 -ISO 96.000 560 112,000 5 I Wall Clock \Vili SSU Louo 100 800 80.000 14-10 144.000 6 Room Spray (Carton) 50 285 68l.000 1920 96.000 7 Plastic \\'ater Cooler 56 Litter 50 I 2-100 120.000 2224 111.200 I Plastic \\'ater Cooler 120 Litter 30 1 3900 117.000 10400 3 12.000 9 Steel \Vool (Carton) 20 Ii 86.400 672 13.440 JO Mosquito Spray (Carton) 20 420 201.600 3456 69.120

Total 1,892,400 1,792,160

2) KITCHEN ITE\1S

Mis Raza M/s TJ h/s Razu M/s TJ Associates international s. 1 tems Qua nt i tv Associates International Iota! Total Unit Cost Unit Cost Amount Amount I Large Plate Melamine 000 ItO 110.000 154 154,000 2 Small Plate Metamine 000 90 90009 144 144 000 MIs Raza MIs TJ M/s Raza MIs TJ AssociateS International S. # 1 tems Q u'i' t I y Associates In (cr11 at ion at Total Total Unit CoSt Unit Cost Amount Amount I . Spoon Steel Large 500 52 26.000 32 16,000 4 Spoon Steel Small I 500 45 22.500 29 14.500 White Tray Full Size( With SSU I 608 304.000 Monogram) 500 285 142.500 6 Steel Water Glass 300 90 27.000 154 46.200 50 5.000 7 \\aterGlass 100 120 12.000 S Steel Water Jut tOO .132 43.200 640 54,000 9 Suar Pot 50 375 18.750 240 12.000 Large Casserole (Daig) \Vith 10 30 9750 292.500 11600 348,000 Cover II Simple Tea Cups Carton 30 112 168.000 460 13.800 12 Lare Cookimz Spoon (Kniir) 20 1200 2-1.000 960 19,200 13 FancyTea Pot Set 20 9750 195.000 1216 24,320 14 Large Caldron (Pateela) tO 990() 99.000 7680 76.800 15 Medium Caldron (Pateela) 10 8250 82.500 5120 5 1.200 16 Small Caldron (Pateela) 10 3000 30.000 3840 38,400 17 Gas Stove Small 10 6750 67.500 1360 13.600

Total 1,450,450 1,345,020

3) VASljiNC/CI.EAl\(; ITE\lS

i\1/sT.J \1/s \1/s 1.J RU7.:I l/s 117.a International S. fi Quantity Assoc,ates Associates International Totil Unit Cost Toal Amount Unit Cost Amount 1 Plastic Pipe 1000 -IS I 48.000 16 16,000 2 Toilet Brush I 100 75 I 7.500 48 4,800 3 Towel too 398 39.800 -177 47.700 4 Plastic Dish Washing Tub 30 675 33.750 128 6,400 5 Plastic \Vater Tub 50 525 26.250 144 7.200 6 Mop With Stick 50 405 20.250 2SS 14.400 7 Tissue Paper Box (Carton) 50 110 198.000 5068 253,400 8 Wiper 50 195 9.750 140 7,000 9 i'issue Paper Roll Carton 30 42 126.000 256 7.680 10 Dish \\'ashintt Sun Carton 20 10$ 25.920 4695 93.900 I I Dish Washing Liquid Carton 20 I 72 -II .280 3072 61,440 12 Tiolet Soap Carton 20 54 103.680 1056 21,120 I) Dustbin Large 20 675 13.500 96 1,920 jJ Dustbin Small 20 525 10.500 45 900 IS Phenyle Carton 20 21$ 26.160 11040 220,800 16 Scrub Sponge Carioii 20 27 .4So 1104 22,080 17 I Liquid Hand Wash Carton 10 162 19.-140 4608 46.080 I $ Steel Tub I 10 1800 18.000 840 8.400 TOTAL 774,260 -- 841,220 4/- Folloviiitt are the linancial comparison of bidders which was opened by the I)rOcurement committee in the presence of the bidders:

COMPARISON OF 13I1)DERS RATE S. NO. OTHERS ITEMS PARTICIPATED UMS RANK QUOTED Miscellaneous I) MIs TI International i. 1.792.160/- 1 Lowest I. 7nd items ii) Mc Raza AsociaIes Rs. 1.892.400/- Lowest

i) Mis TI International Rs. 1.345.020/- I Lowest 2. Kitchen Items 2nd ii) MIs Rain Associates Rs. 1.450.450/- Lowest

1St Washing/Cleaning I) MIs Raza Associates Rs. 774.260/- Lowest 3. Items ii) MIs Ti International Rs. 841,220/- 2 Lowest Grand Total (1+2+3) 3,911,440/-

SUMMARY OF QUALIFIED 1)1 DDERS

RATE S. NO. OTHERS ITEMS PARTICIPATE!) FIRMS RANK QUOTE!)

Miscellaneous I. i) M/s Ti International Rs. 1.792.160/- I Lowest Items 2. Kitchen items I) M/s .[j International Rs. 1.345.020/- I Lowest \V ash in /C I en rtiit - 3. I) M/s Raza Associates Rs. 774.260/- I Lowest Items 3,91 1,440

5/- It is pertinent to mention that available hinds are Rs. 3.022.000/- and committee has notitied to the participating bidders that. the procuring agency has right to increase / decrease the quantity of others item as per rules. Quantity of the articles / items will be revised and

work order shall be awarded to the qualihied bidders as PC!' available funds.

I) M lscElLA.\'I•:ous ITEM RE\'ISED LIST

M/s T.J Revicd Total S. U I hems Iii lernahiotial Quantity .Ainouut Unit Cost I Energy Saver 20 Watt 352 193,600

2 Energy Saver 50 \Vatt 50 1520 228,000

3 Energy Saver 75 \Vatt ISo 1160 174,000

4 Plastic Water Cooler 8 Litter I 50 560 84,000

5 \VaIl Clock With SSU Logo -IS 1440 64,800 •.

\ils T.J Revise(l '10 Ed S. # I tenis Iii Icrila tion:il Quantity Amount Unit Cost 6 Room Spray (Carton) -l() 1920 76,800

7 Plastic Water Cooler 56 Litter 50 2224 111.200

8 Plastic Waler Cooler 120 Litter 30 10400 312,000

9 Steel Wool (Carton) 20 672 I 3,440

tO Mosquito Spray (Carton) 20 3456 69,120

1,326,960

2) Kfl'CIIEN ITEM \VISE REVISED LIST

M/sTJ Revised Total S. # Items international Quaii lit)' Amon nt Uii i Cost I Larte Plate Melnmine 600 54 I 92,400 86,400 2 Small Plate Mclamine I 600 J 1 3 Spoon Steel I.arte 350 32 11,200 4 Spoon Steel Small 350 29 10,150 5 White Tra Full Size( With SSU Monoram) 350 603 212.800 6 Steel Water Glass I 200 15-I 30.800 7 Water Glass 75 50 3.750 S Steel Water Ju2 75 6-tO 48.000 9 Suear l'ot -tO 240 9,600 tO Larue Casserole (DakE) With Covei 20 11600 232,000 I I I Simple Tea Cups Carton 20 -160 9.200 12 Large Cooking Spoon (Kalir) IS 960 14.400 ., I i Fancy Tea Pot Set IS 12 16 18.240 14 Larue Caldron (Pateela) 10 7680 76,800 IS Medium Cakiron (l'ateela) tO 5120 1 51.200 16 Small Caldron (Patceln) 10 3840 I 38.400 17 Gas Stove .mna11 TO 1360 13.600 958,940

3) '\'ASiiIc; I CLEANING ITEMS REVISEI) LIST

MIs Raza Revised S. II Items Associates Unit Quanlil Total Anion nt Cost I Plastic Pipe 701) 48 33.600 2 Toilet Brush 75 5.625 3 Towel I 75 398 29,850 4 Plastic Dish \Vasliing Tub 675 33,750 5 Plastic Water Tub 40 52 21.000 6 Mop \Vi0i Stick -I 20.250 7 Tissue Paper Box (Carton) 50 ItO [ I9S,000 8 \Viper 30 lOS 5.850 9 Tissue Paper Roll Carton 30 42 126,000 10 1 Dish Waslmimn Sturl Canon 20 108 It 25,920 I . MIs Raza s. ii hems ,-\ssucintes Unit Total Amount Quantity Cost II Dish \Vasliing Liqukl Carton 20 172 4 1,280 12 Toilet Soap Carton 20 54 103,680 13 Dustbin Laie IS 675 10.125 14 Dustbin Small 15 525 7,875 15 Phenvh Carton 20 218 26.160 Scrub Spone Carton 20 27 6.480 I Liquid Hand \Vash Carton 10 162 19,440 18 I Steel Tub 10 800 8,000 TO1'AL 732,885 Grand lolal (1+2+3) 3,018,785

6-f In accordance with the SPPRA Rules. 2010 the Committee recommended to

approve the lo'est oI'lred price k the qualified bidders fijr the placement of work order as per revised quantit

71. Meeting ended with the vote of thanks by the chairman of procurement

committee.

(Chairman)

1_t. u: (hulam M (rtaza. 1'SI Superituendem oh' Police Special Security Unit (SSU) Sindh Police Karacli

(See ci :1 r) \ 1cm her)

Alc7I' awaz Ralique Ahmed Junejo DSP/ htQtr Section Officer (DEV.) Special Security Unit (SSLJ) I-Ionic Department Sindh Si ndh, Karachi I( COMMANDANT _ OFilCf; OIrFLIE A •.. SI'ECIAL SECURITY UNIT, KARAChI Tel: +9221.99244643 Fax: +9221.99243865/99244646 Web Site: wvv.ssusindlipolicc.toS.fl.

No. COMDT/SSU /G13 / 5h/ Karachi, Dated: -10-2017

The Director, Ad mitt & Finance, SPPR, Govt. of Sindh, Block No. 8, Siudh Secretariat No. I-A, Court Road, Karachi.

Subject: hOISTING OF I31D1)ING DOCUMENTS FOR TUE TENI)ER OF oThERs OF SPECIAL SECURITY UNIT (SSU)

Enclosed please find herewith Bidding Document and draft notice inviting tender (Instructions) for the hoisting on the SPPRA websitc. Detail of the documents is as follow:

S.NO. DESCRIPTION PAGES 01 I3kkling l)octitcnts 25 Pages 02 Draft NIT (Instructions) 2 Pages 03 Annual Piocurcmucnt Plan 01 Page 04 Conuit itIee Qider 03 Pages c Tender fees Cross Cheque No. (00206 01 Orignal •l•oial 32 Pages

It is licrclore requested that aforementioned dociimcnts may be hoisted at SPPRA wcbsilc (www.pprasiiidli.gov.pk).

(A11M'It1) NA%VA) DSP/HQTRS For Commandant Special Security Unit, Sindh Police, Karachi Copy to: I. Director IT CP() br hoisting on Police wcbsitc. 2. Master File

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C. To OFFICE OF THE COMMANDANT SPECIAL SECURITY UNIT, KARACHI Tel: +9221-99244643 Fax: +9221-99243865/99244646 Web Site: www.ssusindhpulice.gos.pk E-mail: general branch.ssu a mai I .com 'IVbH POL No. COMDT/ SSU / GB I 3// Karachi, Dated: -11-2017

The Assistant Director (Assesment), SPI'RA Govt. of Sindh, Block No.8, Sindh Secretariat No. 4-A, Court Road, Karachi.

Subject: NIT: NO. COMDT/SSU/GB/5966/2017/DATED 27.10.2016 (SR. #35021) Reference: No. Mng (Assest) SPPRA/3502/16-17/1554/Karachi, Dtd: 13-1 1-2017 (Copy Enclosed)

With the above reference letter, enclosed please find herewith Annual Procurement Plan & clipping of NIT published in English. Urdu and Sindhi language newspapers.

Enclosed: (Annual Procurement Plan 01 Page) (Clipping of NIT 03 Pages) (Reference Letter 01 Page) (Total 05 Pages)

Lt. (R) Ghulim Murtaza, PSP Superintendent of Police, For Commandant, Special Security Unit (SSU), Sindh Police. Karachi.

Copy to: I. The Director SPPRA Sindh, Karach ? I -. Master File.

N iO :

GNBR/3/04

stan li'irst ISO Ce Police Unit No. Mng(Assest)/SPPRAI35O21/16-17 GOVERNMENT OF SINDH SINDH PUBLIC PROCUREMENT REGULATORY AUTHORITY Karachi, dated the 3l'November, 2017

\//The Command ant Special Security Unit (SSU) Karachi.

Subject: NIT: NO.COMDT/SSU/GB/5966/2017/IDated 27.10.2017 (Sr. # 35021).

The undersigned is directed to refer to the subject Notice Inviting Tender and to convey the observationlinfirmities as under:

i. Procuring Agency is required to furnish annual procurement pian as per Rule-I 1 of SPP Rules 2010, including description of subject procurement for the year 2017-18. ii. Procuring Agency is required to furnish clipping of NIT published leading widely circulated in English, Urdu & Sindhi languages as per Rule- 17(1A)(2) of SPP Rules20 10.

2. In view of above, the procuring agency is advised to furnish above mentioned documents/clarification and take appropriate action for rectifying the infirmities. It may be noted that the compliance of SPPRA Rules 2010 (amended 2017) is the sole responsibility of procuring agency in letter and spirit.

/\)()JJ1ULM' \\ (MUHAMMAD AN WAR MALIK) ASSISTANT DIRECTOR (ASSESSMENT) Copy forwarded for information to:- / The Inspector General of Police Sindh, Karachi. / The Staff Officer to Managing Director, SPPRA, Karachi. / Master file.

Sindh Secretariat 4-A, Barrack 8, Court Road. Karachi Ph: 021-9' 56, 99205369 Fax: 021-99206291 http://www.spprasindh.gpv.pkJ U

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TO OFFICE OF THE COMMANDANT £ SPECIAL SECURITY UNIT SINDH POLICE Tel: +9221-99244643 Fax: +9221-99243865/99244646

. -, Web Site: www.ssusindhpolice.gos.pk Email :generalbranch.ssugmai l.com No. COMDT/ SSU / GB ,5g / Karachi, Dated: -01-201 8

The Assistant Director, (Assessment) Sindh Public Procurement Regulatory Authority, Sindh, Karachi.

Subject: NIT: NO. COMDT/SSU/GB/5966/2O17IDATED 27.10.2016 (SR. # 35021)

References: A) No. Mng (Assest) SPPRA/35021/16-17/2275/ Karachi, dated 28.12.2017 B) No. COMDT/ SSU / GB /6316/ Karachi, Dated: 20-1 1-20 17

With the above reference "A", it is stated that Annual Procurement Plan has already been sent to your office vide reference "B" including subject procurement for the year 2017-18. Afresh copy of Annual Procurement Plan is again enclosed herewith alongwith original "Minutes of Meeting" and "Technical Evaluation Report" for the compliance of SPPRA Rules 2010 (amended 2017).

Enclosures: (Annual Procurement Plan 01 Page) (Original Minutes of Meeting 05 Pages) (Original Technical Evaluation Report 01 Page) (Total 07 Pages)

Lt. (R) Ghulam Mürtaza, PSP Superintendent of Police, For Commandant, Special Security Unit (SSU), Sindh Police, Karachi.

GNBR/3/04

• Pakistan 'S First ISO Certified counter ièrrorism Police Unit ("'Ac No. Mng(Asses t/SPPRA/3502 1/16-17 2- GOVERNMENT.OF SINDH SINDH PUBLIC PROCUREMENT REGULATORY AUTHORITY Karachi, dated ihe ).December, '2017

The Commandant Special Security Unit (SSU) Karachi.

ubcct: NIT: NO.COMDT/SSU/GB/5966/2017//Diu:ed 27.10.2017 (Sr. # 35021).

The undersigned is directed to refer to the si.ibject Bid Evaluation Report and to state that, procuring agency has not furnished annual procurement plan as per Rule-i 1 of SPP Rules, 2010, including subject procurement for the year 2017-18.Besides, procuring agency is required to furnish " original copy of Minutes of meeting and Technical Evaluation Report" instead of photo copies;

2. It may be noted that the compliance of SPPRA Rules 2010 (amended 2017) is the sole responsibility of procuring agency in letter and spirit.

(ABDUL MAI1I( MANGRIO) ASSISTANT DIRECTOR (ASSESSMENT) Copy forwarded for information to:- / The Inspector General of Police Sindh, Karachi. / The Staff Officer to Managing Director, SPPRA, I (arachi. v' Master file.

Sinclh Secretariat 4-A, Barrack 8, Court Road, I

The AssisLant Director (Assesniei t), SPPRA Govt. ol Sindli, Block No. 8, Sindli Secretariat No. 4-A, Court Road, Karachi.

Subject: NIT: NO. COMDT/SU/GB/5966/20 17/DATED 27.10.2016 (SR. # 35O21'

Reference: No. Mng (Assest) SPPJ 'A/3 502/1 6-17/IS 54/Karachi, Dtd: 13-11-2017 (Copy Enclosed)

With the above refere ice letter, enclosed please find herewith Annual Procurement

Plan & clipping of NIT published iii English. Urdu and Sindhi language newspapers.

Enclosed: (Annual Pi-ocurement Phi (Clipping ol NIT 03 Pagc (Reference Letter 01 Pane (Total 05 Pages)

Lt. (R) Ghulm Murtaza, PSI? Superintendent of Police, For Commandant, Special Security Unit (SSU), Sindh Police, Karachi.

Copy to: 1. The Directoi- SPPRA Sii'clh, Karachi. 2. Master File.

GNBR/3/04 Annual Procunient Plan (Works, Goods & Services) 9- Financial Year 20 17-20 18 r1mine of jrocurcmcnt Description of Quantity (whcr S.No. Cstimatcd unit Cost Estiniated Funds Source of funds (ADP/Non Reniarks Procurement Proposed I'rocurcnicnt method applicable) (where applicaltk) total cost allnc:itcd ,I)l') 1st Qtr 2nd Qtr 3rd Qir -Hit Qtr

3.02 Million Yes hinds Others Sijidli l'olicc Single Stage Iwo Envelops 2nd Qir Rupees al located

Li. (R) Gh)I)ani 1urtaza. PSI' Superintendent of Police. For Commandant. Special Security Unit (SSU) Karachi 'MINUTES OF FINANCIAL BID OPENING MEETING CONVENED ON 29-11-2017 FOR THE PROCUREMENT OF ITEM IN THE HEAD OF OTHERS" AT SSU

1/- The following officers attended the meeting:-

I. SP / Special Security Unit. (SSU) Chairman 2. DSP / HQtrs. Special Security Unit. (SSU) Secretary 3. Rep. of Home Department Sindh Member

2/- The Secretary of the Committee got permission from the Chairman to start today's proceedings and briefed the participants that Financial Bids of only those firms will be opened which were declared qualified on the basis of qualification criteria as prescribed in bid documents. The following firms participated in the procurement process of "Supply of The Items In The Head of Others" for Special Security Unit Sindh, Karachi and their Technical Bids / Proposals were evaluated as per criteria:-

3/- The following firms were declared qualified on the basis of evaluation criteria for the opening of Financial Bids. According to the agenda of meeting. sealed envelopes containing Financial Bids of these firms were opened in presence of the representatives of the firms and Financial Bids offer submitted by the qualified Bidders (Comprehensive Bid) are as

under;

1) MISCELLANEOUS ITEMS

Raza Raza M/s TJ Tendered Associates TJ Total S. # Items Associates International Quantity Total Amount Unit Cost Unit Cost Amount I Energy Saver 20 Watt 700 180 126,000 352 246,400 2 Energy Saver 50 Watt 300 546 163,800 1520 456,000 3 Energy Saver 75 Watt 200 1088 217,600 1160 232,000 4 Plastic Water Cooler 8 Litter 200 480 96,000 560 112,000 5 Wall Clock With SSU Logo 100 800 80,000 1440 144,000 6 Room Spray (Carton) 50 285 684.000 1920 96,000 7 Plastic Water Cooler 56 Litter 50 2400 120,000 2224 111,200 8 Plastic Water Cooler 120 Litter 30 3900 I I 7,000 10400 312,000 9 Steel Wool (Carton) 20 15 86.400 672 13,440 10 Mosquito Spray (Carton) 20 420 201.600 3456 69, 120

Total 1,892,400 1,792,160

2) KITCHEN ITEMS

M/s Raza M/s TJ M/s Raza M/s TJ Associates International S. # Items Quantity Associates International Total Total Unit Cost Unit Cost Amount Amount I Large Plate Melamine 1000 110 110,000 154 154,000 2 Small Plate Melarnine 1000 90 90 002 144 144,000 M/s Raza M/s TJ M/s Raza M/s TJ Associates International S. # Items Quantity Associates International Total Total Unit Cost Unit Cost Amount Amount Spoon Steel Large 500 52 26,000 32 16,000 Spoon Steel Small 500 45 22,500 29 14,500 White Tray Full Size( With SSU 500 285 142.500 608 304.000 Monogram) 6 Steel Water Glass 300 90 27.000 154 46,200 7 Water Glass 100 120 12.000 50 5,000 8 Steel Water Jug 100 432 43,200 640 64,000 9 Sugar Pot 50 375 18.750 240 12,000 Large Casserole (Daig) With 30 9750 292,500 11600 348,000 Cover ii Simple Tea Cups Carton 30 112 168,000 460 13,800 12 Large Cooking Spoon (Kafgir) 20 1200 24,000 960 19,200 13 FancyleaPotSet 20 9750 195,000 1216 24,320 14 Large Caldron (Pateela) 10 9900 99,000 7680 76,800 15 Medium Caldron (Pateela) 10 8250 82,500 5120 51,200 16 Small Caidron (Pateela) 10 3000 30,000 3840 38,400 17 Gas Stove Small 10 6750 67.500 1360 13,600

Total 1,450,450 1,345,020

3) WASHING/CLEANING ITEMS

MIs TJ M/s Raza M/s Raza M/s TJ International S. # Quantity Associates Associates International Total Unit Cost Total Amount Unit Cost Amount I Plastic Pipe 1000 48 48,000 16 16,000 2 Toilet Brush 100 75 7,500 48 4,800 3 Towel 100 398 39,800 477 47,700 4 Plastic Dish Washing Tub 50 675 33,750 128 6,400 5 Plastic Water Tub 50 525 26,250 144 7,200 6 Mop With Stick 50 405 20.250 288 14,400 7 Tissue Paper Box (Carton) 50 110 198.000 5068 253,400 8 Wiper 50 195 9.750 140 7,000 9 Tissue Paper Roll Carton 30 42 126,000 256 7,680 10 Dish Washing SuriCarton 20 108 25.920 4695 93,900 11 Dish Washing Liquid Carton 20 172 41.280 3072 61,440 12 Tiolet Soap Carton 20 54 103.680 1056 21,120 13 Dustbin Large 20 675 13,500 96 1,920 14 Dustbin Small 20 525 10,500 45 900 15 Phenyle Carton 20 218 26, 160 11040 220,800 16 Scrub Sponge Carton 20 27 6,480 1104 22,080 17 Liquid Hand Wash Carton 10 162 19.440 4608 46,080 18 Steel Tub 10 1800 l8.000 840 8.400 TOTAL 774,260 841,220 4 - Following are the financial comparison of bidders which was opened b the pu.11relnent conimittee in the presence of the bidders:

COMPARISON OF BIDDERS S. NO. OTHERS ITEMS PAR'I'I('IPATED FIRMS RANK QUOTED Miscellaneous i) M/s Ti International Rs. 1.792.160/- I Lowest Items ii) M/s Raza Associates Rs. 1.892.400/- 2' Lowest

i) M/s Ti International Rs. 1.345.020/- l Lowest 2. Kitchen Items ii) M/s Raza Associates Rs. 1.450,450/- 2IdLo\vest

Washing/Cleaning i) M/s Raza Associates Rs. 774,260/- JSI Lowest 3. Items ii) M/s Ti International Rs. 841,220/- 2 Lowest Grand Total (1+2+3) 3,911,440/-

SUMMARY OF QUALIFIED BIDDERS

RATE S. NO. OTHERS ITEMS PARTICIPATED FIRMS RANK QUOTED Miscellaneous I. i) M/s Ti International Rs. I .792.160/- 1St Lowest I terns 2. Kitchen Items i) M/s Ti International Rs. 1.345.020/- 15t Lowest Washing/Cleaning 3. i) M/s Raza Associates Rs. 774.260/- 1st Lowest Items Total 3,911,440

5/- It is pertinent to mention that available funds are Rs. 3,022.000/- and committee has notified to the participating bidders that, the procuring agency has right to increase / decrease the quantity of others item as per rules. Quantity of the articles / items will be revised and work order shall be awarded to the qualified bidders as per available funds.

I) MISCELLANEOUS ITEM REVISED LIST

M/s TJ Revised Total S. # Items liiteriiational Quantity Amount Unit Cost I Energy Saver 20 Watt 550 352 193,600

2 Energy Saver 50 Watt 150 1520 228,000 3 EnergySaver75 Watt 150 1160 174,000 4 Plastic Water Cooler 8 Litter 150 560 84,000 5 Wall Clock With SSU Logo 45 1440 64,800 .1 MIs TJ Revised Total S. # Items International Quantity Amount Unit Cost 6 Room Spray (Carton) 40 1920 76,800 7 Plastic Water Cooler 56 Litter 50 2224 111.200 8 Plastic Water Cooler 120 Litter 30 10400 3 12.000 9 Steel Wool (Carton) 20 672 13,440 10 Mosquito Spray (Carton) 20 3456 69,120

Total 1,326,960

2) KITCHEN ITEM WISE REVISED LIST

M/sTJ Revised . Total S. # Items . International Quantity Amount Unit Cost I Large Plate Melarnine 600 154 92,400 2 Small Plate Melamine 600 144 86,400 3 Spoon Steel Large 350 32 11,200 4 Spoon Steel Small 350 29 10,150 5 White Tray Full Size( With SSU Monogram) 350 608 212,800 6 Steel Water Glass 200 154 30,800 7 Water Glass 75 50 3,750 8 Steel Water Jug 75 640 48,000 9 Sugar Pot 40 240 9,600 10 Large Casserole (Daig) With Cover 20 11600 232,000 II Simple Tea Cups Carton 20 460 9,200 12 Large Cooking Spoon (Kafgir) 15 960 14,400 13 FancyTeaPotSet 15 1216 18,240 14 Large Caidron (Pateela) 10 7680 76,800 IS Medium Caldron (Pateela) 10 5120 51,200 16 Small Caldron (Pateela) 10 3840 38,400 17 Gas Stove Small 10 1360 13,600 Total 958,940

3) WASHING / CLEANING ITEMS REVISED LIST M/s Raza Revised S. # Items . Associates Unit Total Amount Quantity Cost I Plastic Pipe 700 48 33.600 2 Toilet Brush 75 75 5.625 3 Towel 75 398 29,850 4 Plastic Dish Washing TLIb 50 675 33,750 5 Plastic Water Tub 40 525 21,000 6 Mop With Stick 50 405 20,250 7 Tissue Paper Box (Carton) 50 110 198,000 8 Wiper 30 195 5,850 9 Tissue Paper Roll Carton 30 42 126,000 10 Dish Washing Surf Carton 20 108 25,920 M/s Raza Revised S. # Items Associates Unit Total Amount Quantity Cost II Dish Washing Liquid Carton 20 172 41,280 12 Toilet Soap Carton 20 54 103,680 13 Dustbin Large 15 675 10.125 14 Dustbin Small 15 525 7.875 15 Phenyl Carton 20 218 26.160 16 Scrub Sponge Carton 20 27 6,480 17 Liquid Hand Wash Carton 10 162 19,440 18 Steel Tub 10 1800 18,000 TOTAL 732,885 Grand Total (1+2+3) 3,018,785

6-I In accordance with the SPPRA Rules. 2010 the Committee recommended to approve the lowest offered price by the qualified bidders for the placement of work order as per revised quantity.

S 7/- Meeting ended with the vote ol thanks by the chairman of procurement committee.

( (lia I iiit ii)

Lt. cI Ohulam rv1,rtaza. PSP Superintendent of Police Special Security Unit (SSU) Sindh Police Karachi

(Sect etarv) (1eni her)

S AI\nd awaz Rafique Ahmed Junejo DSP / HQtr Section Officer (DEV.) Special Security Unit (SSU) Home Department Sindh Sindh, Karachi TECHNICAL EVALUATION REPORT(TER) OF TENDER OTHER ITEMS FOR (SSU) ( WASHING/CLEANING, MISCELLANEOUS AND KITCHEN ITEMS - Specification Total Financial Capabilities Total Marks Relevant Experience Marks (300) (200) Total Marks (200) Total Minimum three Work Marks Result S # Name of Firm Bank statement Orders for the supply of (700) Compliance with of last 3 Years Annual turnover quoted item required Specification (100) (100) (Government organization will be preferred) M/s Raza Associates 300 75 100 200 675 Accepted 2. M/sTJ international 300 75 100 200 675 Accepted

Note: Minimum passing / qualifying marks is 50% i.e. 350 marks Out of 700 marks. . Criteria of marks for Bank statement and Annual turnover. • Criteria of marks of work order relating to work / supply Minimum three years Minimum Five Million Marks 75 Minimum three work order Marks 75 More than three year More than Five Million Marks 100 More than three work order Marks 100 Less than three year Less than Five Million Each obtain 25- Marks Less than three work order Each obtain 25- Marks (( 'hairinan)

Lt. ® Ghu lam Mtirtaza, PSP Superintendent of Police Special Security Unit (SSU) Sindh Police Karachi

(Secretary) (Member)

Ahmd'Nawaz Rafique Ahmed Jünejo DSP / HQtr Section Officer (Dcv.) Special Security Unit Home Department Sindh, Karachi Govt. of Sindh