Planning a Village Party

Planning a Village Party Plan ahead Events held on the public highway Village parties usually take place off public If you are looking to hold an event on a roads on village greens, playing fields or a public road, please contact Barnsley local field, and are for your community and Council on 01226 773555 visitors. [email protected] as soon as possible with details of: If you wish to hold a village party or celebration, please email 1. The location of the event [email protected] 2. Type of event you are looking to hold You can also call 01226 773633. 3. Timing of the event 4. Your contact details Bear in mind that the race route and routes leading to it will be closed on the Barnsley Council officers will discuss each day of the race and that some parts of the event proposal individually to ensure it fits route may be closed from the early hours in with the wider traffic management of the race morning. Road closures could arrangements and other activities on the be in place up to three hours after the last road, for example: race vehicle has passed. There will be many diversion routes in place as part of • Can the event go ahead without the the Traffic Management Plan for the event. need for an additional road closure? • Is the event proposal on a TdF traffic With this in mind we would strongly diversion route? encourage you to see if you can hold your • Are utilities companies planning any event away from public roads on areas works (e.g. the water company laying such as village greens, playing fields or on mains etc) private land. It is likely that the vast majority of events will be outside our traffic management arrangements for the race. Proposed events may require separate traffic management arrangements and/or road closures, which will need to be agreed with Barnsley Council. In this case, the event organiser will be responsible for the cost of the formal traffic management. BARNSLEY Metropolitan Borough Council We can’t guarantee to agree to all proposals Do I need a licence? but we will work closely with event organisers to help make as many events Contact Barnsley Council for more as possible happen and to make the Tour information: 01226 772468, email De France as memorable as possible for all. [email protected] If you are planning a major event, If we have agreed to the event in principle, particularly where the sale of alcohol or the event organiser will need to complete regulated entertainment will take place, an application form. This is so that we you may need a Temporary Event Notice if have a record of what is being planned. more than 499 people will be in attendance. Further details can be found at https://www.barnsley.gov.uk/services/envir https://www.barnsley.gov.uk/services/tran onment-and-planning/planning/temporary- sport-and-streets/roads-highways-and- event-notice pavements/permission-for-demonstrations -and-parades call 01226 773555 or email You can serve and sell hot food and hot [email protected] drinks up to 11pm without a licence. Top Tips Can I put up bunting? • Plan in advance Bunting can be attached to private • Involve your Parish Council property, provided you have the property • Advertise your village party locally owner’s permission. • Ensure you have the appropriate Public Liability Insurance No bunting should be attached to street • Do you need a Temporary Event Notice? lighting columns or road signs. • Consider the additional parking pressure on the village Due to the size of vehicles as part of the • Clear up afterwards TdF publicity caravan, no bunting will be • Be aware of noise into the evening for permitted to be placed across the width of those not participating the race route. • Remember that the majority of the race route is likely be reopened within 3 hours of the final race vehicle passing through. For enquiries contact [email protected] G7682 10 13 BARNSLEY Metropolitan Borough Council.

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