Bid 14Fs3 Food Products Fact
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BID 14FS3 FOOD PRODUCTS FACT SHEET A. Overview: This recommendation is to establish a contract to purchase various food products to be utilized by the Food and Nutrition Services within the Frederick County Public Schools (FCPS). Bids were opened on May 6, 2014. 1. Bid participation: 54 companies notified 8 companies submitted a bid 1 company submitted a “No Bid” response 2. Bids were received from Feesers, Inc. (Harrisburg, PA) FoodPRO Corporation (Frederick, MD) H & S Bakery, Inc (Baltimore, MD) J.T.M. Provisions Company, Inc. (Harrison, OH) Nardone Bros. Baking Co., Inc. (Wilkes-Barre, PA) Performance Food Group, Inc. (New Windsor, MD) *Royalle Dining Service (Owings, MD) US Foods (Altoona, PA) *Indicates Minority business Enterprises Information 3. Other Facts: The initial contract period shall be effective from August 1, 2014 through July 31, 2016, with one additional two- year renewal option available. Approximately $1,125,781 was spent against the current contract in FY14. The awarded amount has historically been 10%-20% more than the amount spent in order to offer some flexibility with regards to a variety of food choices for school meals. Per the Bid Specifications item #18, item #30, and item #113 were removed from the aggregate cost evaluation, because they were not bid by all vendors. Staff is recommending that the bid be awarded in aggregate, to a single vendor, as this will assist Food and Nutrition Services in efficient and timely ordering and delivery. J.T.M Provisions Company, Inc., Nardone Bros. Baking Co., Inc., and Royalle Dining Service did not bid the entire package of food items. These companies submitted warehouse delivered pricing for individual food items. The pricing submitted by these companies for those items did not produce enough savings to justify the additional logistical expenses FCPS would incur to deliver those items to the schools. The bid submitted by H & S Bakery, Inc. is being considered non-responsive as they did not bid the food items listed on the Form of Proposal. Delivery shall be made to each of the 11 Food Service Complex Sites. This contract shall be administered by Judith Gordon, Senior Manager. 4. Source of Funding: Contingent upon FY15 and FY16 Food and Nutrition Services Budget Board approval. B. Recommendation: Staff recommends that Bid 14FS3, Food Products, be awarded to US Foods, of Altoona, PA, per the attached Bid Tabulation for Aggregate Bids. C. Action taken by the Board (Purchasing use only): _____ Approved _____Denied _____Deferred _____Other SB/kp _____Date _____Date _____Date _____Date BOE Mtg.: 06.11.14 Page 1 BID 14FS3, FOOD PRODUCTS BID TABULATION FOR AGGREGATE BIDS FEESERS, INC. FOODPRO CORPORATION PERFORMANCE FOOD GROUP, INC. US FOODS Fruits and Vegetables: EST YEARLY EST YEARLY USAGE (CASE USAGE (Per CASE CASE UNIT PRICE CASE UNIT PRICE UNIT PRICE CASE UNIT PRICE ITEM DESCRIPTION QTY) UOM) UOM PRICE (Per UOM) FEESERS TOTAL PRICE (Per UOM) FOOD PRO TOTAL CASE PRICE (Per UOM) PFG TOTAL PRICE (Per UOM) US FOOD TOTAL 1 APPLES - Red Sliced, 2 oz package 50 5000 EA $26.40 $ 0.2640 $ 1,320.00 $32.00 $ 0.3200 $ 1,600.00 $ 25.27 $ 0.2527 $ 1,263.50 $ 25.73 $ 0.2573 $ 1,286.50 APPLPESAUSE - Sweetened, Regular Texture, Natural Color, Pack not less than 2 75% Solid, Canned 250 1500 EA $28.46 $ 4.7433 $ 7,115.00 $24.66 $ 4.1100 $ 6,165.00 $ 26.70 $ 4.4500 $ 6,675.00 $ 29.30 $ 4.8833 $ 7,325.00 3 APRICOT HALVES - in Juice, Canned 350 2100 EA $50.05 $ 8.3417 $ 17,517.50 $44.28 $ 7.3800 $ 15,498.00 $ 30.93 $ 5.1550 $ 10,825.50 $ 31.12 $ 5.1860 $ 10,890.53 4 BEANS REFRIED - Vegetarian 300 3162 LB $28.93 $ 4.8217 $ 15,246.11 $29.64 $ 4.9400 $ 15,620.28 $ 28.48 $ 2.7027 $ 8,546.03 $ 29.09 $ 2.7606 $ 8,729.07 5 BEANS, GREEN – Cut-Grade A, string-less, 3 or 4 sieve, Canned 75 450 EA $25.62 $ 4.2700 $ 1,921.50 $18.42 $ 3.0700 $ 1,381.50 $ 23.27 $ 3.8783 $ 1,745.25 $ 22.10 $ 3.6825 $ 1,657.14 6 BEANS, VEGETARIAN - Canned 250 1500 EA $35.14 $ 5.8567 $ 8,785.00 $35.18 $ 5.8633 $ 8,795.00 $ 19.17 $ 3.1950 $ 4,792.50 $ 23.70 $ 3.9508 $ 5,926.14 7 BROCCOLI, FLORETS – Frozen-USDA, Grade A 30 600 LB $24.26 $ 1.2130 $ 727.80 $29.88 $ 1.2450 $ 747.00 $ 22.48 $ 1.1240 $ 674.40 $ 19.20 $ 0.9598 $ 575.88 8 CARROTS, CRINKLE SLICED – Frozen-USDA, Grade A 30 720 LB $17.41 $ 1.4508 $ 1,044.60 $20.93 $ 0.8721 $ 627.90 $ 19.47 $ 0.8113 $ 584.10 $ 21.95 $ 0.9146 $ 658.50 9 CARROTS, SLICED – Frozen-USDA, Grade A 125 3000 LB $10.88 $ 0.5440 $ 1,632.00 $19.92 $ 0.8300 $ 2,490.00 $ 17.13 $ 0.8565 $ 2,569.50 $ 16.51 $ 0.6879 $ 2,063.75 10 CORN - Whole Kernel, Golden-USDA, Grade A 325 6500 LB $17.97 $ 0.8985 $ 5,840.25 $18.59 $ 0.9295 $ 6,041.75 $ 17.83 $ 0.8915 $ 5,794.75 $ 14.93 $ 0.7465 $ 4,852.25 11 CRANBERRY SAUCE - Jelly 5 30 EA $35.66 $ 5.9433 $ 178.30 $43.74 $ 7.2900 $ 218.70 $ 40.46 $ 6.7433 $ 202.30 $ 30.70 $ 5.1167 $ 153.50 12 FRUIT COCKTAIL - In Juice 50 300 EA $44.45 $ 7.4083 $ 2,222.50 $41.94 $ 6.9900 $ 2,097.00 $ 38.17 $ 6.3617 $ 1,908.50 $ 41.15 $ 6.8583 $ 2,057.50 13 FRUIT COCKTAIL - Light Syrup 5 30 EA $43.55 $ 7.2583 $ 217.75 $41.46 $ 6.9100 $ 207.30 $ 35.77 $ 5.9617 $ 178.85 $ 33.89 $ 5.6487 $ 169.46 14 ORANGES - Mandarin, Light Syrup or Natural Juice 550 3300 EA $31.45 $ 5.2417 $ 17,297.50 $27.54 $ 4.5900 $ 15,147.00 $ 24.92 $ 4.1533 $ 13,706.00 $ 34.73 $ 5.7883 $ 19,101.50 15 PEACHES - Sliced, Grade B, yellow cling, light syrup 175 1050 EA $32.55 $ 5.4250 $ 5,696.25 $39.42 $ 6.5700 $ 6,898.50 $ 35.74 $ 5.9567 $ 6,254.50 $ 37.98 $ 6.3305 $ 6,647.03 16 PEARS - Diced-Bartlett, Grade B, light syrup 175 1050 EA $39.00 $ 6.5000 $ 6,825.00 $39.96 $ 6.6600 $ 6,993.00 $ 36.81 $ 6.1350 $ 6,441.75 $ 40.07 $ 6.6787 $ 7,012.60 17 PEAS – Frozen-USDA, Grade A 20 400 LB $20.29 $ 1.0145 $ 405.80 $21.00 $ 1.0500 $ 420.00 $ 18.24 $ 0.9120 $ 364.80 $ 15.73 $ 0.7865 $ 314.60 18 PICKLES - Sweet, Chips, Container must be Plastic Only 5 5 GAL 19 PINEAPPLE - Tidbits 600 3600 EA $23.10 $ 3.8500 $ 13,860.00 $27.72 $ 4.6200 $ 16,632.00 $ 24.86 $ 4.1433 $ 14,916.00 $ 28.01 $ 4.6687 $ 16,807.20 20 POTATO - Chunked, Seasoned, Garlic, Rosemary & Herb Seasoned 675 20250 LB $24.66 $ 0.8220 $ 16,645.50 $26.10 $ 0.8700 $ 17,617.50 $ 25.89 $ 0.8630 $ 17,475.75 $ 25.42 $ 0.8473 $ 17,158.50 21 POTATOES - REAL MASHED, Low Sodium 650 12272 LB $29.42 $ 2.4517 $ 30,086.85 $37.35 $ 1.9741 $ 24,226.17 $ 36.27 $ 1.9190 $ 23,550.55 $ 43.17 $ 2.1721 $ 26,655.71 187 RAISINS - Seedless, 1.3 oz 5 936 OZ $25.98 $ 0.1203 $ 112.58 $37.80 $ 0.2520 $ 235.87 $ 43.40 $ 0.2318 $ 217.00 $ 54.28 $ 0.2513 $ 235.20 23 SWEET POTATO - Bites 475 7125 LB $18.68 $ 1.2453 $ 8,873.00 $19.41 $ 1.2940 $ 9,219.75 $ 19.95 $ 1.3300 $ 9,476.25 $ 19.46 $ 1.2973 $ 9,243.03 24 TATOR TOTS - Frozen 1850 55500 LB $16.51 $ 0.5503 $ 30,543.50 $17.22 $ 0.5740 $ 31,857.00 $ 23.89 $ 0.7965 $ 44,205.38 $ 18.83 $ 0.6276 $ 34,829.95 25 TOMATO SOUP - Condensed, Low Sodium 180 108000 OZ $43.96 $ 0.0733 $ 7,912.80 $44.07 $ 0.0735 $ 7,932.60 $ 44.87 $ 0.0748 $ 8,076.60 $ 36.91 $ 0.0615 $ 6,643.80 26 VEGETABLES, MIXED - California Blend 250 6000 LB $22.64 $ 0.9433 $ 5,660.00 $23.64 $ 0.9850 $ 5,910.00 $ 19.90 $ 0.9950 $ 5,970.00 $ 26.77 $ 1.1152 $ 6,691.25 Snacks: UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE EST YEARLY EST YEARLY (Case Price (Case Price (Case Price (Case Price USAGE (CASE USAGE (Per Unit CASE CASE divided by CASE divided by divided by Case CASE divided by Case ITEM DESCRIPTION QTY) of Measure) UOM PRICE Case Qty) FEESERS TOTAL PRICE Case Qty) FOOD PRO TOTAL CASE PRICE Qty) PFG TOTAL PRICE Qty) US FOOD TOTAL 27 COOKIE, CHOCOLATE CHIP - 51% Whole Grain, Reduced Fat, 1 oz 650 249600 EA $57.81 $ 0.1505 $ 37,576.50 $35.10 $ 0.0914 $ 22,815.00 $ 34.20 $ 0.0891 $ 22,230.00 $ 33.96 $ 0.0884 $ 22,074.00 28 COOKIE, SUGAR - 51% Whole Grain, Reduced Fat, 1 oz 450 172800 EA $35.37 $ 0.0921 $ 15,916.50 $35.10 $ 0.0914 $ 15,795.00 $ 34.20 $ 0.0891 $ 15,390.00 $ 33.96 $ 0.0884 $ 15,282.00 29 CRACKER, GRAHAM - Scooby Doo, Cinnamon, 1 oz 75 15750 EA $39.14 $ 0.1864 $ 2,935.50 $40.53 $ 0.1930 $ 3,039.75 $ 39.61 $ 0.1886 $ 2,970.75 $ 29.03 $ 0.1452 $ 2,286.11 30 CRACKER, GRAHAM - Maple, Whole Grain, 2 oz 350 35000 EA GLAZED DONUT RING - 2.5 oz, Frozen, Thaw and Serve, individually wrapped, yeast-raised, Must conform to USDA Child Nutrition Program specifications and 31 meet 2 oz grain equivalent.