Museums Association Annual report 2007/08  Contents ‘The past year has shown that our influence is growing, as the extent  and quality of our work expands.’ Mark Taylor Director, Museums Association

Director’s Reference and Report of the Independent Statement Balance Notes to the Corporate AMA and Notice of the AGM 2008 introduction administrative council auditor’s of financial sheet financial members FMA awards AGM details report activities statements 2007-08 2007-08 3 4 5 17 18 19 20 26 27 28 29

  Director’s introduction reference and administrative details Currently halfway through its three-year It is now recognised that the MA leads the The museum sector is in transition, with Status Council 2007/08 Staff 2007/08 forward plan, the Museums Association thinking and strategy on issues relating to new policies being developed in England, The organisation is a charitable company (MA) is working hard to deliver its major the museum workforce. This is highlighted Wales and Northern Ireland and new limited by guarantee, incorporated on  President: Virginia Tandy Head of sales and marketing: programme priorities – collections and by the cultural heritage workforce strategy structures in Scotland. The MA is leading 20 November 1930 and registered as a Professional vice president:  William Adams workforce. that we have drafted with Creative & some radical thinking on museums and charity on 7 November 1962. Sandy Nairne Policy officer:Nikola Burdon Cultural Skills. We also continue to lead sustainability, Renaissance in the Regions Institutional vice president: Finance administrator:  The work that began with the publication Governing document the way in workforce diversity and will is being reviewed, and work is beginning Nichola Johnson Victoria Chapman of Collections for the Future in 2005 is now The company was established under a shortly be introducing new thinking on on a tough Comprehensive Spending Hon vice president: Account manager, display in full flow. Real change is being instigated Memorandum of Association which improving entry into the museum Review. Charles Saumarez Smith advertising: Anastasia Churchill across the sector and we are pushing established the objects and powers of the workforce. Most importantly, we continue Most recent institutional Collections coordinator: Sally Cross forward our initiatives. On the back of the The MA is at the centre of all this activity. charitable company, and is governed to advise and campaign on the lamentably vice president: Lexie Scott Deputy director: Maurice Davies significant changes to the Code of Ethics The past year has shown that our under its Articles of Association. low salaries in our sector. Hon treasurer: Alec Coles Head of professional issues:  at the 2007 AGM, we are persuading and influence is growing, as the extent and Company number Caitlin Griffiths helping museums to actively and Other areas have not been neglected. The quality of our work expands. Professional councillors at large: 252131 Marketing manager: Janson Harrison strategically dispose of items from their redesign of Museums Journal was very Brian Hayton Senior journalist, Museums Journal: collections. We are investing in a large well received and the annual conference Charity number Sandra Bicknell Felicity Heywood number of projects and a new web facility and exhibition had the highest attendance 313024 Emma Chaplin Professional development & ethics to encourage and enable more loans and in its history. We introduced our largest Emma Warren Registered office and coordinator: Rebecca Jacobs collections mobility. We are also promoting events programme to date and had a Ros Westwood operational address Account manager, recruitment & the idea of improved knowledge successful trading year. Vicky Woollard 24 Calvin Street exhibition: Dennis Jarrett management, which includes running the London E1 6NW National/regional councillors: Head of publications: Sharon Heal Monument Fellowship scheme. Northern Ireland: Chris Bailey Museum development officer, Mark Taylor Bankers London: Katy Martin professional development and Director, Museums Association National Westminster   Scotland: Joe Traynor ethics: Charlotte Holmes Bloomsbury, Parr’s Branch  North East: Alec Coles Production assistant: Geraldine Kendall 126 High Holborn   East Midlands: Jonathan Wallis Research & production editor:  London WC1V 6QB South West: Alison Bevan Catrina Lucas Nottingham Building Society East of England: Robin Hanley Professional development 22 Friar Lane North West: Jo Jones administrator: Nuala Maguire Nottingham NG1 6DU Yorshire: Mary Kershaw Development officer for Wales: West Midlands: Emma Kate Lanyon John Marjoram United Trust Bank South East: Zara Luxford Events coordinator: Lorraine O’Leary 80 Haymarket Wales: Rachel Rogers Editor, Museum Practice: Javier Pes London SW1Y 4TE Membership administrator: Institutional councillors: Solicitors Pamela Poynter Local authority: Russell-Cooke, Solicitors Events production manager: Cllr David Gemmell 2 Putney Hill Sue Robinson Cllr Marcus Johnstone Putney Diversify coordinator: Lucy Shaw Cllr Michael Pye London SW15 6AB Head of finance & administration: Independent: Lucie Slight Auditors Richard de Peyer Marketing officer:Zoe Spencer Sayer Vincent Oliver Green Director’s assistant: Georgie Stagg Chartered Accountants Sarah Staniforth Website editor: Patrick Steel Registered Auditors Deputy editor, Museums Journal: 8 Angel Gate National: Simon Stephens City Road Stephen Allen Director: Mark Taylor London EC1V 2SJ Paul Davis Head of events: Ratan Vaswani University: Systems manager: John Wellington Sally MacDonald Projects officer: Helen Wilkinson Development officer for Scotland: Affiliated: Fiona Wilson Nick Poole

  Report of the council The trustees, who are also directors of Review of financial activities The balance of restricted funds Investment policy Reserves policy Risk management the company for the purposes of the The financial results for the year decreased by £121,473 to £352,796 as By the terms of the memorandum and the The council reviews the reserves of the The council has approved a three-year Companies Act, submit their annual improved on the previous year. committed and incoming funds were articles of association of the MA, the MA each year to determine what financial forward plan which identifies development report and the audited financial Unrestricted income for the year was spent on Diversify, CLMG and other council has the power to make any buffer is needed to protect its activities in targets and the income-generating statements for the year ended  £2,423.156, an increase of 3 per cent projects supported by external funders investment it sees fit. The council has the event of an unexpected economic activities to fund the development. 31 March 2008. on 2006/07. Unrestricted expenditure as well as the fall in the value of the determined that surplus unrestricted funds downturn, which has been identified as Progress against the objectives of the plan also increased by 3 per cent to investments held by the grant-making Reference and administrative are not sufficiently large to make long-term the major external risk to the MA. Some is monitored by council, a report being £2,295,491, giving a net contribution to trusts in this category. information set out on page 4 forms investments prudent. Surplus cash is held years ago, council identified £250,000, presented at each of its meetings. The unrestricted reserves of £127,665 in interest earning bank and building approximately six weeks’ unrestricted plan is reviewed and updated each year, part of this report. The financial Endowment funds decreased by before taking into account the society accounts with funds of the  expenditure, as the minimum amount. with the review concentrating on statements comply with current £14,141 to £350,855 due to the fall in improvement in the actuarial valuation grant-making trusts being invested in Unfortunately this target has not been identifying and evaluating external and statutory requirements, the the market value of investments. of the pension scheme of £181,000. memorandum and articles of charity equity and fixed interest funds. achieved, but the forward plan aspires to internal risks, the development of systems During the year, the grant-making bring the reserves up to the six weeks’ to control or mitigate those risks, and association and the Statement of Income from publications fell 8 per trusts administered by the MA were level within the next two years. Council contingency plans to minimise the Recommended Practice (SORP) cent from £1,182,967 to £1,087,267, in able to make several grants under the designates amounts for specific purposes potential adverse impact should any risk ‘Accounting and reporting by charities’ part due to the change in the bundle of terms of their individual deeds. The when funds are available and as necessity materialise. issued in March 2005. membership benefits which now Beecroft Bequest made two grants dictates. At the end of 2007/08, £35,000 includes subscriptions to Museum Objects of the charity totalling £6,998 to assist with the was designated as the property reserve to Practice as well as Museum Journal, The charitable objects of the Museums purchase of works of art; the Kathy be held for major repairs and but mainly due to lower levels of Association (MA) are to advance Callow Trust made a single grant of improvements to the Calvin Street recruitment advertising income. Events education in, and to foster and £945 for a social history display; the property. income rose 24 per cent to £567,709 encourage the preservation and better Daphne Bullard Trust made two grants due to the success in attracting understanding of, the material heritage totalling £1,000 to fund textile delegates and exhibitors to the of mankind and the environment for the conservation projects; and the Trevor Glasgow conference and exhibition. public benefit by the promotion and Walden Trust made grants totalling Membership income was up 10 per development of museums and galleries £2,299 to individual members of the cent to £667,327 and professional and encouraging the involvement of MA who are undertaking the AMA development income rose as AMA the public. The charity works to professional development programme. registrations continued to increase. establish and advance standards of At the end of the year, the grant- professional education, qualification, Expenditure on publications fell by 10 making funds in the care of the MA had training and competence of those per cent. Events expenditure was 8 per decreased from £623,221 to £591,806, employed in museums and galleries. cent higher than the previous year as largely due to the fall in the value of the The review of activities below the number of events increased. investments held by each of the trusts. demonstrates how the association has Membership costs increased 16 per worked to achieve these aims during cent as the team was finally brought up the year. to full staffing level. Changes in Organisation and governance expenditure for professional The MA is administered by an elected development and policy need to be council of management which meets in taken together as there was a transfer full session three times a year. of personnel from policy to professional Subcommittees and panels of development; overall there was a 9 per members of the council and other cent increase in the combined members meet at other times of the expenditure of the two departments year to oversee professional compared to the previous year. development, ethics, publications and events. The executive committee is a group that advises the director, who is employed by the council to direct the day-to-day operations of the MA with the support of the other employed members of staff. The MA has an induction programme for new trustees and they are invited to express a preference for joining one of the subcommittees.

  Report of the council

Policy and Membership advocacy While membership income grew by 10 per Year average total membership The MA remains at the forefront of policy cent, numbers dropped by 2.9 per cent to making. We have actively contributed to an average of 5,925 members for the year. 3000 3500 4000 4500 5000 5500 6000 6500 numerous advisory groups, developed  This is wholly due to a fall in individual 2002/3 new thinking in key areas and responded  membership, which is the result of to a variety of consultations. We continue  changes to membership benefits. to undertake work to develop our profile 2003/4 and improve services in Scotland and Individual membership Wales. In 2008/9 we will formalise our The average year figures for individual 2004/5 approach to new projects and fundraising membership decreased by 3.4 per cent with the creation of a part-time projects (2007/08 5,106; 2006/07 5,285). This was 2005/6 officer. in part due to the major restructuring of membership benefits this year, and also the result of the opening up of job adverts 2006/7 to all members on the MA website in October 2007, with the reduced numbers 2007/8 in the student and unwaged membership In 2007/08 categories. Following the initial drop off, the MA: membership was growing steadily again in the final months of the year. Contributed to the Local Government Developed a discussion paper on Supported key initiatives with a range of Association Advisory Panel; National sustainability and museums, taking a partners including: Esmée Fairbairn Institutional membership Cultural Forum; UK UNESCO Culture broad view of the economic, social and Foundation (Effective Collections); Average institutional membership Committee Conventions Working Group; environmental aspects of museums’ work. Museums, Libraries and Archives remained stable in 2007/08  Renaissance in the Regions Review Panel; Partnership (Diversify); Museums and (2007/08 577; 2006/07 579). Met with key government figures, Mayor of London Heritage Diversity Task Galleries Disability Association, Shape including the secretary of state for culture, Corporate membership Force; the Museum Prize; National and The University of Leicester (Bill Kirby media and sport; the minister for the arts, Corporate membership reached its Campaign for the Arts; Campaign for Traineeship); Monument Trust (Monument DCMS; and the minister for heritage Welsh highest number in February 2008 with  Museums; Campaign for Learning through Fellowships); Museums Galleries Scotland Assembly Government. 252 companies as active members. Museums and Galleries; and the Network (development officer for Scotland); Average numbers grew once again for European Museum Organisations. Represented Wales, Scotland and CYMAL and the Welsh Federation of (2007/08 243; 2006/07 240). Northern Ireland in all our key initiatives, Museums (development officer for Wales); Responded to Securing Excellence; also contributing to policy events and Creative & Cultural Skills (workforce Delivering for Communities (MLA); Local running several continuing professional development of the cultural heritage Government National Indicator Set; Gift development and ethics workshops. sector and supporting new entrants); the Aid (HMRC); Draft Cultural Property Big Lottery Fund (Museums of the Mind (Armed Conflicts) Bill; Supporting with CLMG); as well as a variety of in kind Excellence in the Arts (DCMS); National support for MA programmes, events and Museums Strategy (MLA). campaigns.

In 2008/09 the MA will:

Continue its proactive contribution to Improve the communication of policy policy on a national and local level. issues through its website. Monitor the regional museum landscape Discuss sustainability with the sector,  through MLA’s reorganisation and the and develop proposals to help museums review of Renaissance in the Regions. improve their sustainability. Respond to emerging local and national Develop a comprehensive fundraising government issues and work with strategy and raise external funding for at government organisations to raise the least two projects, including further profile of museums. research into salary levels in the sector.

  Report of the council

COLLECTIONS PROFESSIONAL FOR THE FUTURE DEVELOPMENT

Two major programmes of work are taking use of stored collections and is part way collections-related knowledge was one of The Monument Fellowships is one aspect In 2007 the MA’s professional and develop a more effective and valuable forward and implementing aspects of through its pilot phase that lasts until the major themes of the annual of this work, supported by a grant from the development schemes continued to grow one. Research and development of all Collections for the Future – Effective 2009. conference. In 2008/09 a position paper Monument Trust. It is a scheme to in terms of both membership and profile. schemes is set to continue in 2008/09 to Collections and Monument Fellowships. will be circulated to engage other sector encourage sharing collections-related Following the successful relaunch of CPD broaden participation, clarify benefits and The MA is raising the profile of  bodies, seek a wider range of views and knowledge and succession planning and Plus, work began on a major review of the streamline supporting processes. Effective Collections is supported by a collections-related knowledge. We aim to raise the profile of the issues. to embed this into museum working Associateship of the Museums grant from the Esmée Fairbairn encourage museums to develop practices practices. The fellowships are in the Association (AMA). It will evaluate the Foundation and began in September to ensure that investment in knowledge is second round of applications. scheme and its impact on the sector,  2006. It is a programme to improve the used to its full potential. In 2007/08 In 2007/08 In 2007/08 In 2008/09 the Monument Effective Collections: Effective Collections will: Fellowships: In 2007/08:

Published an introductory report, Making Deliver 18 Disposal toolkit training Improve resources to assist museums Announced the first round of seven fellows 124 people registered for the AMA, the Participation in the CPD Plus scheme Collections Effective containing 16 action workshops to over 400 delegates in each approaching disposals and loans on the in October 2007; they are based around highest number since the new-style AMA more then trebled; in March 2008 the first points for its collections work. UK nation and region. MA website. the UK, work in a variety of subject areas was launched in 1996. intake of participants all successfully and include curators, a conservator and a completed a year in the scheme. Initiated projects with individual museums Complete research to define a desirable Launch the full phase of Effective Over 500 people are participating in the librarian. piloting methods of reviewing stored skills standard for borrowers, with a view Collections. AMA. The Fellowship of the Museums collections, transfers and other disposals, to establishing a means of assessing and Developed monitoring and guidance Association (FMA) has continued to  Publish a second version of Simple Loans The MA issued new guidance to all AMA and long loans of underused items. accrediting individuals. forms and made mid-point visits to the grow with the first successful candidates Administration in partnership with the support groups and participation fellows to learn from the projects. coming through the new two-stage Consulted on Simple Loans Administration Conclude and evaluate pilot projects Collections Trust. increased in new and existing regions. application process. and developed guidance for creating involving over 20 museums. Hosted a networking day for all fellows Curate the Collections’ life cycles strand  283 people attended AMA workshops on straightforward loan agreements. and curated a sell out one-day conference The MA initiated a major review of the Pilot the web listing service ‘Find an at the MA annual conference. CPD, ethics, preparing for the professional on developing knowledge sharing. AMA; the findings of some formative Launched the Disposal toolkit, following Object’ for disposal and loan objects from review and mentoring. Communicate with members through a research carried out by consultants changes to the guiding principles summer 2008. series of MA events, including one-day 58 people were awarded the AMA. provided a useful basis to develop clearer contained in the Code of Ethics. conferences on touring exhibitions and  aims and objectives; the terms of Communicated with members through a on collections as a public resource. reference and scope of the review were series of events: the sell-out Share options In 2008/09 established through discussion with key conference exploring making loans easier, stakeholders. and two object handling and two condition the Monument In 2008/09 reporting training days. Fellowships will: the MA will:

Announce the second round of fellows in Conduct wide spread consultation with Announce the 500th person to be October 2008. members and non-members around the awarded the AMA. future of the AMA. Produce knowledge-sharing and Continue recruiting more AMA mentors to succession-management guidance, Update the AMA in light of the findings of offset increased demand. building on the models of good practice the review, ensuring it meets the needs of Deliver at least 15 AMA workshops around developed by the Monument Fellowship individuals and employers, ready for the UK, in addition to mentoring and programme. implementation in 2009/10. professional reviews. Host a networking day for second round Sustain the number of people registering Integrate CPD Plus into the MA’s fellows. for the AMA and support current recognised portfolio of professional participants through its review. Develop a one-day conference to highlight development schemes. good practice and move on the thinking Assess the role of the FMA and other CPD around collections-related knowledge. schemes in light of the review of the AMA.

 10 Report of the council

Workforce Workforce development diversity

In 2007/08 the MA focused on two key This year the MA formally entered into a For the past ten years Diversify has aimed The scheme has recently broadened its areas of workforce development: partnership with CCSkills and prepared to to make museum careers more accessible scope to offer training opportunities for supporting the work of Creative & Cultural move into the next phase of its long-term to people from ethnic minorities by offering deaf and disabled people and will be Skills (CCSkills), the sector skills council for programme of work to improve levels of positive-action bursaries and traineeships. exploring ways of making museum the cultural heritage sector; and taking pay in the sector. Since 2002 our main partner and funder careers more accessible to people from  forward the Pay in Museums campaign. has been the Museums, Libraries and a range of socio-economic backgrounds. Archives Council. In 2007/08 the MA: In 2007/08:

Took on the leadership of the CCSkills Worked with CCSkills to encourage More than 90 people are participating in The 2006/07 bursary students undertook Cultural Heritage Skills Advisory Panel. museums and galleries to take part in the the Diversify scheme, and over 45 have their five-month Diversify placements at the new Creative Apprenticeship programme. completed their training and are now British Museum, the Museum in Docklands, Worked with the panel and the sector’s working in the museum sector. Hampshire County Museums Service, the employers to create a workforce action Published the updated 2007/08 salary National Gallery, the National Portrait plan for the cultural heritage sector. guidelines on the MA website. The MA recruited the second phase of the Gallery and the London Archaeological Diversify management-level traineeship Supported the development and roll out of Advocated for better pay and use of the Archive and Research Centre. scheme with trainees being placed at the key initiatives run by CCSkills, including guidelines with individuals, museums and Royal Pavilion & Museums, Brighton and The MA launched the Bill Kirby traineeship Creative Choices, a new website designed sector bodies. Hove and London Transport Museum; for deaf and disabled people in partnership to provide career information and sector Undertook preliminary research and initial evaluation from the first phase shows with Colchester and Ipswich Museums intelligence. analysis into current levels of pay which positive outcomes for trainees and host Service, the University of Leicester’s suggests that small but sustainable museums. department of museum studies and Shape. improvements are being made. Eight Diversify bursaries were awarded The MA confirmed continued funding from with students studying at universities in Renaissance to pursue new models of Leicester, Newcastle, Manchester, East Diversify bursaries which include placements Anglia and Southampton. in non-hub museums and a second strand of work to encourage museums and course providers to partner one  another in offering bursaries. In 2008/09 In 2008/09 the MA will: the MA will:

Work with the sector to take forward the Fundraise for and commission a new piece Recruit Diversify participants for the  recommendations of the workforce action of research into levels of pay to investigate non-hub placements and partnership plan. the impact of the MA’s work to date and bursaries. explore additional significant issues. Work with sector employers to review the Develop an enhanced programme of National Occupational Standards for Work in partnership with museums and support for museums hosting Diversify cultural heritage. sector bodies to develop further guidance placements and continued advocacy for and support. the scheme. Publish the updated 2008/09 salary guidelines on the MA website. Revise the Diversify toolkit. Conduct research into entry routes into  the sector.

11 12 Report of the council

Entry to the Website and workforce Ethics electronic media Publications

The MA remains concerned and active Museum ethics has been at the forefront of The website and electronic In 2007/08 the MA continued to set high about the difficulties associated with current issues over the past year, with communication are increasingly playing an standards with its authoritative, informative entering the museum workforce. Building disposal, museum closures and repatriation important role in the way we communicate and respected publications. on initial work carried out by the deputy of human remains all appearing prominently with our members and potential members. director, the MA has been looking at this in the public realm. The MA has continued New elements were introduced in 2007/08 issue in depth. to raise awareness of museum ethics both and there are plans for more next year. within and outside of the sector, promoting best practice and providing support and guidance to museums. In 2007/08 In 2007/08 the MA: In 2007/08: the MA: In 2007/08: In 2008/09:

Established a forum to oversee, contribute We published the new Code of Ethics Launched a monthly newsletter and After extensive market research, including Market research will be undertaken to and help shape the work on entry into the following the revision of the guiding increased news on the website; this has questionnaires to members and focus groups, assess the impact of the redesign of sector. principle on disposal, which was based on dramatically improved traffic to the site Museums Journal was relaunched in October. Museums Journal and the increased two years of extensive consultation with and has widened communication circulation of Museum Practice and the Piloted a two-day career development Content was revamped making it more the sector and key stakeholders. channels with the sector. relationship between the two magazines. conference – Moving on up – for new relevant to readers and the design was entrants into the sector, attracting over We developed a Disposal toolkit to Opened up an online recruitment listing to refreshed to give a more contemporary look. The recruitment advertising budget will be 150 delegates and very positive feedback. support museums approaching disposal. all registered users of the site leading to reduced to £530,000, to ensure the The news section was extended in line with much higher usage. association meets its aim of diversifying Hosted its first symposium for universities We delivered ethics training to AMA the research findings, and new elements income. providing museum studies courses and participants, university students and major Produced and ran the first of several films have been introduced such as regular employers. museum services across the UK. looking at key museum issues and columnists, Museum of, Best in show and a conducting interviews with participants at People section. Held the first MA round table for people The ethics committee responded to a conference and events. involved in HR or staff development in number of high-profile cases. The MA received overwhelmingly positive museums. Offered banner and skyscraper feedback about the redesign from readers, advertisements on the website, stakeholders and advertisers. diversifying revenue streams.

Museum Practice became an additional 2008 Directory Services Museum The membership benefit. In 2008/09 In 2008/09 The Museum In 2008/09 Recruitment advertising revenue, as the MA will: the MA will: predicted, was down on the previous year Services the MA will: (2007/08 £573,000; 2006/07 £640,000), but Take forward work with selected Revise the suite of ethics training sessions was still £23,000 over target. Directory Conduct extensive user research into how museums to pilot initiatives to address available and offer these to a greater range and why people use the website and what Both Museums Journal and Museum issues relating to entry in to the workforce, of people. 2008 they want from it, to form a new strategy Practice achieved their highest ever display including: progression; recruitment and Explore alternative methods of delivering for the site. advertising revenues for the second year induction; internships; and volunteering. ethics training, including in-house training running (2007/08 £204,000; 2006/07 Redesign the website – phase one will Publish a report designed to support the packages and web resources. £196,000). include a new visual look to be rolled out sector in finding ways to improve entry into Continue to raise the profile of museum this year; and phase two will take place in the sector. ethics in MA publications and stimulate 2009/10. debate in the sector. Launch an ecommerce section on the CKI;KCI 7IIE9?7J?ED website with a linked database; this will  enhance the site and reduce internal

administration. Museums Association 24 Calvin Street London E1 6NW Suppliers and T: 020 7426 6910 F: 020 7426 6961 E: [email protected] consultants www.museumsassociation.org for every job

CKI;K CKI;KCI 7IIE9?

C 7J?ED

I7IIE9?

7 J?ED

Members’ Guide

Free and discounted entry with membership

CKI;KCI 7IIE9?7J?ED 

13 14 Report of the council

Responsibilities Directories Events of the council

In 2007/08 the MA published its three The MA’s events programme continues to Company law requires the council to • prepare the financial statements on  Members of the council main directories – Museums & Galleries expand. In 2007/08 the annual conference prepare financial statements for each the going concern basis unless it is Members of the council of management, Yearbook, the Museum Services Directory in Glasgow was one of the most financial year which give a true and fair inappropriate to assume that the who are also trustees under charity law, and a new Members’ Guide (formally the successful events ever held. view of the state of the affairs of the company will continue on that basis. who served during the year and up to the Discount Directory). charitable company as at the balance date of this report are as detailed on p4. The council is responsible for keeping In 2008/09 sheet date and of its incoming resources accounting records which disclose with Members of the charitable company and application of resources, including In 2007/08: In 2007/08: the MA will: reasonable accuracy at any time the guarantee to contribute an amount not income and expenditure, for the year then financial position of the charitable exceeding £1 to the assets of the Museums & Galleries Yearbook was once Themed content at the Glasgow conference Run the low-cost residential conference ended. company and to enable them to ensure charitable company in the event of again a great success, with many new was structured and re-presented, meeting for early career museum professionals and In preparing those financial statements that the financial statements comply with winding up. The total number of such museums, galleries and historic buildings with positive feedback. this will become an annual event. which give a true and fair view, the council the Companies Act 1985. guarantees at 31 March 2008 was 5,015 added to the directory. A new, low-cost residential conference for Include more participation at events should follow best practice and: (31 March 2007 – 5,253). Members of the The council is also responsible for The Museum Services Directory carried its early career museum professionals ran at through workshop and other activities. council have no beneficial interest in the • select suitable accounting policies and safeguarding the assets of the charitable greatest number of listings and included a Leicester University in spring and was well charitable company. Work collaboratively with other then apply them consistently company and hence for taking reasonable new section on cultural diversity, supported received. organisations on the content and steps for the prevention and detection of Auditors by the Cultural Leadership Programme. • make judgements and estimates that are Small-scale events were increased; this is production of new events. fraud and other irregularities. Sayer Vincent were reappointed as the reasonable and prudent Directory revenues again reached the as a result of greater collaboration with charitable company’s auditors during the Extend the ‘on demand’ provision  The council members each confirm that to £120,000 mark. regional agencies and museum services, • state whether applicable accounting year and have expressed their willingness of events. the best of their knowledge there is no with these events run on demand either at standards and statements of to continue in that capacity. The MA Members’ Guide was updated, information relevant to the audit of which the MA’s offices or in museums. Coordinate more events with our print recommended practice have been expanded and published. the auditors are unaware. The council Approved by the council on 17 July 2008 coverage of museum issues. followed, subject to any material The MA negotiated with the regional MLA members also confirm that they have and signed on its behalf by Mark Taylor, departures disclosed and explained in to fund places for more first-time taken all necessary steps to ensure that secretary. the financial statements In 2008/09 delegates at the 2008 conference in they themselves are aware of all relevant Liverpool. audit information and that this information the MA will: has been communicated to the auditors. Implement the first phases of Museums & Galleries Yearbook online.

‘The event has given me the confidence to apply for posts I would normally feel were “above” me  or that I didn’t have enough experience for. Having had time to reassess my skills and experience,  I realised than I have more to offer than I had previously thought.’  A delegate at the MA’s Moving on up conference 15 16 Statement of Incorporating an income Independent auditor’s report financial activities and expenditure account To the members of Museums Respective responsibilities of the Basis of opinion For the year ended 31 March 2008 We conducted our audit in accordance   2008 007 Association council and auditors  Endowment Restricted Unrestricted Total Total We have audited the financial statements The responsibilities of the council (who are with International Standards on Auditing   Note £ £ £ £ £ of the Museums Association for the year also the directors of the Museums (UK and Ireland) issued by the Auditing Incoming resources  ended 31 March 2008 which comprise the Association for the purposes of company Practices Board. An audit includes Incoming resources from generated funds  statement of financial activities, balance law) for preparing the annual report and the examination, on a test basis, of evidence CLMG 2 - 01,520 - 101,520 83,796 Trusts & funded project 2 589 71,762 - 72,351 ,367 sheet and related notes. These financial financial statements in accordance with relevant to the amounts and disclosures in Investment income  ,777 , ,721 41,820 6,978 statements have been prepared in applicable law and United Kingdom the financial statements. It also includes an Incoming resources from charitable activities  Publications - - ,087,267 1,087,267 ,182,967 accordance with the accounting policies Accounting Standards (United Kingdom assessment of the significant estimates and Events - - 567,709 567,709 56,836 set out therein. Generally Accepted Accounting Practice), judgements made by the council in the Membership - - 667,327 667,327 605,852 are set out in the statement of preparation of the financial statements, and Professional development - - 77,718 77,718 70,525 This report is made solely to the charitable Policy & public affairs - - 414 414 ,750 responsibilities of the council. of whether the accounting policies are company’s members, as a body, in Diversify 2 - 07,711 - 207,711 ,980 appropriate to the charitable company’s accordance with section 235 of the Our responsibility is to audit the financial Total incoming resources 15,366 85,315 ,423,156 2,823,837 ,878,051 circumstances, consistently applied and Companies Act 1985. Our audit work has statements in accordance with relevant  adequately disclosed. been undertaken so that we might state to legal and regulatory requirements and Resources expended Charitable activities the charitable company’s members those International Standards on Auditing (UK  We planned and performed our audit  Publications - - 637,150 637,150 706,424 matters we are required to state to them in and Ireland). so as to obtain all the information and Events - - 505,837 505,837 69,559 Membership - - 500,347 500,347 9,055 an auditor’s report and for no other explanations which we considered We report to you our opinion as to whether Professional development - - 67,319 367,319 0,764 purpose. To the fullest extent permitted by necessary in order to provide us with Policy & public affairs - - 7,208 237,208 ,160 the financial statements give a true and fair law, we do not accept or assume sufficient evidence to give reasonable CLMG - ,933 - 111,933 63,902 view and are properly prepared in Trusts & funded projects  8,109 96,425 - 204,534 87,221 responsibility to anyone other than the assurance that the financial statements are Diversify - 77,888 - 177,888 99,106 accordance with the Companies Act 1985. charitable company and the charitable free from material misstatement, whether Governance - - 7,630 47,630 56,454 We also report to you whether the company’s members, as a body, for our caused by fraud or other irregularity or error. Total resources expended  8,109 86,246 ,295,49 2,789,846 ,566,645 information given in the annual report of the audit work, for this report, or for the In forming our opinion we also evaluated the Net incoming /(outgoing) resources before transfers council is consistent with the financial and other recognised gains and losses  7,257 (100,931) 7,665 33,991 ,406 opinions we have formed. overall adequacy of the presentation of statements. In addition, we report to you if, Gross transfers between funds - - - information in the financial statements. in our opinion, the charitable company has Net incoming/(outgoing) resources for the year after transfers 7,257 (100,931) 7,665 33,991 ,406 not kept proper accounting records, if we Opinion Unrealised loss on investment assets 8 (21,398) (20,542) - (41,940) 7,272  Actuarial gains/(losses) on defined benefit pension scheme - - 81,000 181,000  (14,000) have not received all the information and In our opinion: Net movement in funds for the year  (14,141) (121,473) 08,665 173,051 ,678 explanations we require for our audit, or if • the financial statements give a true and fair Reconciliation of funds information specified by law regarding the view, in accordance with United Kingdom council’s remuneration and other Generally Accepted Accounting Practice, Funds brought forward  64,996 74,269 50,135 1,289,400 974,722 transactions is not disclosed. of the charitable company’s state of affairs Funds carried forward  50,855 52,796 758,800 1,462,451 ,289,400 as at 31 March 2008 and of its incoming All of the above results are derived from continuing activities. All gains and losses recognised in the year are included above.  We read other information contained in  Movements in funds are disclosed in Note 13 to the financial statements. resources and application of resources, the annual report, and consider whether  including its income and expenditure, for it is consistent with the audited financial the year then ended; and statements. This other information comprises only the report of the council and • the financial statements have been the director’s introduction. We consider the properly prepared in accordance with the implications for our report if we become Companies Act 1985; and aware of any apparent misstatements or • the information given in the report of the material inconsistencies with the financial council is consistent with the financial statements. Our responsibilities do not statements. extend to any other information. Sayer Vincent Chartered accountants & registered auditors, London 23 July 2008

17 18 Notes to the For the year ended  Balance sheet financial statements 31 March 2008 As at 31 March 2008 2008 007 1. Accounting Policies  Note £ £ a) The financial statements have been prepared under the historical cost convention except for investments which are included at market value. The statements have Fixed assets been prepared in accordance with the Statement of Recommended Practice (SORP), Accounting and Reporting by Charities published in March 2005, the Tangible fixed assets 7 986,388 ,016,470 Companies Act 1985 and applicable accounting standards. Investments 8 523,765  565,705 b) The charity is a company limited by guarantee. The members of the company are the individuals and institutions in membership of the association. In the event of the  1,510,153 ,582,175 charity being wound up, the liability in respect of guarantee is limited to £1 per member of the charity.  Current assets c) General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have Stocks 9 5,596 8,815  not been designated for other purposes. Designated funds are unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of Debtors 10 403,097 7,267 each designated fund is set out in the notes to the financial statements.  Cash at bank and in hand 611,030 558,118 d) Restricted and endowment funds are to be used for specific purposes as laid down by the donor. Income generated from investments held by the funds is restricted to  1,019,723 914,200 use by the fund. Expenditure which meets these criteria is charged to the fund. Creditors: amounts falling due within one year  869,589 652,442 e) Incoming resources, including grants, are included in the statement of financial activities (SOFA) when receivable, net of VAT where applicable.  Net current assets  150,134 61,758 f) Membership income is included on a receivable basis with amounts relating to future accounting years deferred as subscriptions in advance. For subscriptions of publications the amount recognised is calculated on a pro-rata basis covering the period paid for in the accounting year. Events income is recognised in the accounting Total assets less current liabilities 1,660,287 ,843,933 year in which the event takes place. Creditors: amounts falling due after more than one year 12 334,836 63,533 g) Investment income and gains are allocated to the appropriate fund.  Net assets excluding pension asset 1,325,451 ,480,400 Defined benefit scheme asset/(liability) 18 137,000  (191,000) h) Expenditure is accounted for on an accruals basis and is classified under headings that aggregate costs related to the activity. VAT that cannot be recovered is allocated to the appropriate expenditure classification. Where costs cannot be directly attributed to particular headings they are allocated to all activities equally. Net assets including pension asset/(liability) 15 1,462,451 ,289,400 Resources expended are allocated to the particular activity where the cost relates directly to that activity. However, the support costs of overall direction and Funds administration of each activity, comprising the salary and overhead costs of the central function, is apportioned equally to the activities publications, membership, Endowment funds 350,855 64,996  public affairs, conference & events, professional development & ethics after the amount attributable to governance has been allocated. Restricted funds  383,571  74,269  In deficit 14 (30,775) - i) Governance costs include the management of the charitable company’s assets, organisational management and compliance with constitutional and statutory requirements. Unrestricted funds Designated funds  568,805 566,267 j) Grants and bursaries payable are recognised when paid out. General funds 52,995 74,868 k) Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Depreciation is provided on all Unrestricted income funds excluding pensions asset/(liability) 621,800 641,135 tangible fixed assets at rates calculated to write off the cost of each asset over its expected useful life. The depreciation rates in use are: Pension reserve 18 137,000 (191,000) Freehold buildings 2% per annum, straight line method  Total unrestricted funds 758,800 50,135 Furniture and equipment 10% per annum, straight line method  Website and computers 33.33% per annum, straight line method  Total funds 13 1,462,451 ,289,400 Depreciation costs are allocated to support costs.  Approved by the council on 17 July 2008 and signed on its behalf by l) Investments held as fixed assets are included at mid-market value at the balance sheet date. The gain or loss for each period is taken to the statement of financial Virginia Tandy President activities. Unrealised gains are shown in note 8a. Alec Coles Treasurer m) Rentals payable under operating leases, where substantially all the risks and rewards of ownership remain with the lessor, are charged to the statement of financial activities on a straight line basis over the length of the lease. n) Stock consists of copies of the current yearbook and is valued at the lower of cost and net realisable value. Cost is the actual cost of producing the yearbook. Net realisable value is the price at which the stock can be sold in the normal course of business. o) The charity operates a defined benefit pension scheme on behalf of its employees. The assets of the scheme are held separately from those of the charity in an independently administered scheme. Current or past service costs and gains, as determined by the scheme’s actuary, are charged to the statement of financial activities. Pension finance costs or income are included within total resources expended or incoming resources as applicable. Actuarial gains and losses arising are recognised within ‘gains and losses’ on the statement of financial activities. In addition, the deficit on the scheme, representing the shortfall of the value of the scheme assets below the present value of the scheme liabilities is recognised as a liability on the balance sheet to the extent that the employer charity is able to recover a surplus or has a legal or constructive obligation for the liability. A corresponding pension reserve is included within total unrestricted funds. p) Trust funds are funds: i) which are administered by or on behalf of the Museums Association  ii) whose funds are held for specific purposes which are within the general purposes of the Museums Association; or iii) which are subject to a substantial degree of influence by the Museums Association, are treated as branches and accounted for as part of the Museums Association. 2. Grants and donations 2008 2007  Endowment Restricted Unrestricted £ £ clmg  The Big Lottery Fund - 0,850 - 30,850 ,775 Home Office - - - - 7,413 NESTA - 66,670 - 66,670 7,608 MLA - ,000 - 4,000 ,000  - 01,520 - 101,520 83,796 trusts and funded projects Esmée Fairbairn Foundation - - - - ,300 Monument Trust - - - - 50,000 Scottish Museum Council - ,445 - 42,445 0,433 Federation of Museums & Galleries Wales - 5,948 - 25,948 ,583 Others 589 ,369 - 3,958 5,051  589 71,762 - 72,351 ,367 Diversify MLA  87,699 187,699 ,630 Other  0,012 20,012 9,350   -  07,711 207,711 ,980  The Big Lottery Fund and NESTA (National Endowment for Science, Technology and the Arts) income funds the CLMG consortium projects. The Museums Association is a member of the consortium and administers its funds.

19 20 Notes to the financial statements 3. total resources expended  5. Staff costs and numbers   Benevolent Daphne Trevor Development UK CLMG Diversify Post Total Total 2008 007   Fund Bullard Walden Officers collections (Positive Retirement restricted endowment Staff costs were as follows: £ £   Trust Trust Trust Traineeships) Fellowships funds funds Salaries and wages 1,004,692 948,673   £ £ £ £ £ £ £ £ £ £ Social security costs 92,921 88,062 Staff costs - direct ( Note 5) - - - ,383 55,821 5,919 ,503 - 95,626 - Costs of pension scheme 35,808 98,12 Printing and stationery - - - 5 ,730 - - 52 1,787 -  1,133,421 ,134,860 Travel and catering -   5,636 8,682 8 ,050 ,290 17,714 14 Production and design - - - - 5,575 - 7,330 - 32,905 - Other staff costs 45,330 ,931 Postage and distribution - - -  ,218 - - - 2,221 -  1,178,751 ,149,791 Speakers and consultants - - - 5,000 0,997 06,006 , ,760 157,985 - Venue hire and equipment - - - 5 ,751 - ,467 - 4,371 - Total emoluments paid to staff were: 1,004,692 948,673 Grants made 6 ,000 ,299 - 8,000 - - - 11,921 7,943  Bursaries ------ 55,316 6,400 161,716 - One employee received emoluments in the band £70,001 to £80,000 (2007:1 in the band £70,001 – £80,000)  Insurances ------The employee in this band participated in the pension scheme. Contributions paid on behalf of the employee total £12,709. Office services ------The average weekly number of employees (full-time equivalent) during the year was as follows:  2008 007 Premises ------ No. No. Depreciation ------Professional fees ------Publications 5 5 Bank charges ------Public affairs 3 4 Mortgage interest ------Events 3 3 Trustees’ expenses ------152 Membership 5 5  Audit fees ------Professional development 5 4 Support 4 4 Total resources expended 6 ,0 ,313 63,180 5,77 ,9 77,888 ,502 486,246 8,109 25 25    Publications Events Membership Professional Policy & Governance Support Total 2008 007  development public affairs unrestricted Total Total 6. taxation  Total funds   £ £ £ £ £ £ £ £ £ £ The charitable company is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.     Staff costs - direct ( Note 5) 162,575 5,436 87,085 0,59 9,253 9,135 9,048 ,083,125 1,178,751 ,149,791 7. tangible fixed assets Freehold Furniture and Website & Total Printing and stationery 141,415 7,0 ,85 ,191 842 866 - 05,198 206,985 ,940  property equipment computers  Travel and catering 12,427 ,347 7,528 7,28 0,75  - 80,354 198,082 70,875  £ £ £ £ Production and design 154,399 9 ,459 0,998 ,393 8,272 - ,813 254,718 70,293 COST  Postage and distribution 81,307 ,696 ,638 7 95 ,070 - ,078 113,299 04,350 At 1 April 2007  ,035,580 60,00 91,976 1,287,557 Speakers and consultants 1,40 0,188 625 0,636 - - - ,852 190,837 76,276 Additions in year - - 9,987 19,987 Venue hire and equipment 4,578 5,030 5,75 , ,285 - - 60,759 165,130 60,247 Grants made - - - - 556 - - 556 20,420 ,920 At 31 March 2008  ,035,580 60,00 ,963 1,307,544 Bursaries ------161,716 6,213 DEPRECIATION  Insurances - ,167 - - 56 - 7,79 0,014 10,014 ,702 At 1 April 2007 76,8 ,96 61,312 271,087 Office services 8,0 ,67 ,47 9,256 ,096 89 ,286 68,197 68,197 70,510 Charge for the year  ,462 6,000 ,607 50,069 Premises 11,935 6,886 9,846 6,089 ,590  8,847 58,527 58,527 0,989 Depreciation ------50,069 50,069 50,069 55,466 At 31 March 2008 89,275 8,96 92,919 321,156 Professional fees ------ 5,797 5,797 45,797 8,024 NET BOOK VALUE  Bank charges ------ 7,616 7,616 17,616 7,296 At 31 March 2008 946,305 21,039 19,044 986,388 Mortgage interest ------ 5,68 5,681 25,681 6,499 Trustees’ expenses - - - - - 9,280 - 9,280 9,432 6,666 At 31 March 2007 958,767 7,039 0,66 ,016,470 Audit fees - - - - - ,575 - ,575 14,575 ,588     578,06 6,749 ,259 08, 78,120 5,935 97,135 ,295,491 2,789,846 ,566,645 All tangible fixed assets are used for direct charitable purposes. Allocated support costs 59,088 59,088 59,088 59,088 59,088 ,695 (297,135) - - -  Total resources expended 637,150 505,837 500,347 67,319 7,208 7,630 - ,295,491 2,789,846 ,566,645 8. Investments 2008 007  £ £

4. net incoming resources for the year At 1 April 2007 565,705 548,433 Additions during the year, at cost - 6,312 This is stated after charging/crediting:  2008 007 Disposals during the year, at brought forward value - (34,472)  £ £ Net (loss)/gain on revaluation at 31 March 2008 (41,940) 5,432 Interest payable 25,681 6,499 At 31 March 2008 523,765 565,705 Bank charges 17,616 7,296 Historic cost  Depreciation 50,069 55,466 At 31 March 2008 355,959 55,959 Operating lease rentals  • property 19,301 Nil At 31 March 2007 355,959 55,959 Council’s remuneration Nil Nil  Council’s reimbursed expenses (travel and subsistence)  8,192 6,666 Auditors’ remuneration:  Analysis of investment portfolio • Audit 14,575 ,588  £ £ • Other services (VAT advice) 1,200 Nil Schroder Charity Fixed Interest Fund 216,748 07,195 Income from quoted investments 15,889 ,733 Schroder Charity Equity Funds 306,818 58,313 Bank interest receivable 25,595 ,245 Other 197 197 Reimbursed travel and subsistence costs relating to attendance at council meetings were paid to 19 (2007:18) council members during the year . At 31 March 2008 523,763 565,705    b) Investment in subsidiary 2008 007  £ £ Shares in subsidiary at cost 2 2 Throughout the year the association had a 100% shareholding in Museums Enterprises Limited, a dormant company incorporated in Great Britain. The share capital and reserves of the subsidiary are not material and therefore no consolidated accounts have been prepared.

21 22 Notes to the financial statements 9. Stocks 2008 2007 13. Movements in funds (continued)  £ £ Purposes of endowment funds Stock of publications 5,596 8,815 The Beecroft Bequest originates from a legacy made in 1961 which is used to make grants to museums to help fund purchases of pictures and works of art produced no later than the 18th century.  The Kathy Callow Trust was established in 1994 and makes grants for conservation projects in small museums. 10. Debtors 2008 007  £ £ Purposes of designated funds The Benevolent Fund assists financially distressed members of the association and their families and contributes to the work of the Trevor Walden Trust by making Trade debtors 316,186 ,578 donations to the trust to assist members of the association undertaking the AMA.        Other debtors 44,730 8,118 Prepayments and accrued income 42,181 74,571 The Daphne Bullard Trust makes grants to help fund museum projects relating to the conservation of dress and textiles and their display.   403,097 7,267 The Trevor Walden Trust promotes the education and professional development of members of the association who are undertaking the associateship programme.  CLMG stands for the Campaign for Learning Through Museums and Galleries. This is a consortium of museum organisations established to promote learning in museums and museums in learning. With funding from various sources it provides information, advice and advocacy on behalf of museums learning and establishes 11. Creditors : amounts falling due within one year 2008 007 best practice projects on the ground. The association administers their accounts.         £ £ The Disability Bursary Fund is set aside to fund the placement of a disabled trainee(s) on the Diversify programme. The fund was established with money donated to the Bank loan (Note 12) 28,700 8,700 association by the Cultural Heritage National Training Organisation when it was wound up and a donation from the University of Leicester museums studies Trade creditors 200,530 ,336 department.        Accruals 81,943 92,002 PAYE, social security and other taxes 26,340 6,737 Diversify is a programme funded by the Museums, Libraries and Archives Council to prepare minority-ethnic individuals for employment in the museum sector. Other creditors 63,734 8,568 Post-retirement fellowships is a Monument Trust funded programme of fellowships for retired or soon-to-retire museum professionals, aimed at capturing their Subscriptions in advance 468,342 63,099 previously unrecorded collections-related knowledge.         869,589 652,442 Scotland and Wales development officers work in the regions to increase the knowledge and profile of Diversify, and help to research and implement regional  workforce development strategy. The officer in Scotland is jointly funded by the MA and the Scottish Museums Council and the officer in Wales is jointly funded by the MA and CyMAL.        12. Creditors : amounts falling due after one year 2008 007  £ £ Purposes of designated funds The property reserve is set aside for major works and improvements to the Calvin Street property.     Bank loan 334,836 63,533 The depreciation reserve represents the amounts expended from the property reserve on capital works on the Calvin Street property. Depreciation of the building is Loans  offset against this reserve.         – under one year 28,700 8,700

– between one and two years 28,700 8,700 – between two and five years 86,100 86,100 14. uK Collections Project – in more than five years 220,033 8,733 The UK Collections Project is a five-year programme supporting the development of long-term loans, permanent transfers and disposal of objects in museum collections.  363,533 92,233 The project began in September 2006 and the major part of the work is expected to run until August 2011. It is funded by the Esmée Fairbairn Foundation. The project   finished the year in deficit. This was because it did not start up as quickly as had been planned. The project is now progressing satisfactorily and the funder agreed that In November 2000 the Council agreed to take out a loan to assist with the purchase of a freehold property, 24 Calvin Street, London E1 to be converted to offices for the spending on preparation work for the next phase of the project could continue during the year in advance of the tranche of grant to support it which was paid in May 2008.  use of the association. The amount originally borrowed was £574,000, repayable over 20 years and secured by a mortgage over the freehold property. The capital is repaid  in equal monthly instalments and interest, charged at 1.5% over Base Rate, is paid quarterly. The National Westminster Bank Plc has a charge over 24 Calvin Street in  respect of this loan. 15. Analysis of net assets between funds   Endowment Restricted Unrestricted Totsl  Funds Funds Funds Funds 13. Movements in funds At 1 April 2007 Incoming Outgoing Transfers At 31 March  £ £ £ £  resources resources 2008  £ £ £ £ £ Tangible fixed assets - - 986,388 986,388 Investments  95,347 8,219 199 523,763 Endowment funds Net current assets 55,508 ,577 (29,951) 150,136 Beecroft Bequest  , ,717 (27,753) - 319,375 Liabilities over one year - - (334,836) (334,836) Kathy Callow Trust  ,585 ,649 (1,754) - 31,480 Pension scheme asset - - 7,000 137,000 Total endowment funds  64,996 5,366 (29,507) - 350,855 Net assets at 31 March 2008 350,855 352,796 758,800 1,462,451  Restricted funds:  Benevolent Fund  8,003 528 (13,745) - 134,786 16. related parties Daphne Bullard Trust 51,36 ,630 (5,028) - 47,964 The association appoints the trustees of the Benevolent Fund, the Trevor Walden Trust, the Kathy Callow Trust and the Beecroft Bequest and has the right to appoint a Trevor Walden Trust 58,860 5,079 (5,738) 58,201 trustee to the Daphne Bullard Trust and thus has a significant influence over the affairs of these trusts. CLMG  7,730 01,520 (111,933) 17,317

Disability bursaries - ,612 (900) - 12,712 Diversify 52,935 94,099 (176,988) - 70,046 17. operating lease commitments Post retirement fellowships 50,000 - (13,502) - 36,498 The charity had annual commitments at the year end under an operating lease expiring as follows:  UK Collections project 84,545 454 (115,774) (30,775) Scotland Development Officer 8 ,445 (37,232) - 6,047 Property 2008 007 Wales Development Officer - 5,948 (25,948) - -  £ £ Total restricted funds  74,269 85,315 (506,788) - 352,796 Over 5 years 41,200 -  The MA holds the lease of 42 Clerkenwell Close, London EC1 which expires in September 2016. The lease was assigned to Jean Muir Ltd in 2001 but that company has now been dissolved and the lease has reverted to the MA. The property is currently unoccupied but the intention is to find new assignees or tenants as quickly as possible. Unrestricted funds:  Designated funds: Property reserve  0,000 - - 5,000 35,000 Depreciation reserve 546,267 - (12,462) - 533,805 Total designated funds 566,267 - (12,462) 5,000 568,805  General funds 74,868 ,423,156 (2,267,029) (178,000) 52,995 Total unrestricted funds 641,135 ,423,156 (2,279,491) (163,000) 621,800 Pension reserve fund (191,000) - 65,000 63,000 137,000 Total funds  ,289,400 ,823,837 (2,650,786) - 1,462,451 

23 24 Notes to the Corporate members financial statements 2007/08 18. Defined benefit pension scheme 1 SMA Design Dale Air Limited Innovate – Centre for Creative Preservation Equipment Ltd The association operates a defined benefit scheme in the UK. The most recent full actuarial valuation was carried out at 1 April 2007 by a qualified actuary and the funding 24 Design Ltd Darius Wilson Associates Industries Prince Research Consultants Ltd position has been updated to 31 March 2008 by an independent actuary.  55 Degrees Ltd Dauphin Museum Services Limited Inovello Limited Prodir Ltd A Different View David McCabe Design Intrepid Security Solutions Ltd Prospectus Projects Limited During the year, employer contributions were paid at 16.5% of pensionable pay. It was agreed with the trustees that the company would contribute an additional £3,500 a month towards correcting the deficit. ABL Cultural Consulting Davis Langdon LLP Isis Public Relations Ltd PS Financials plc Absolute Museum & Gallery DCA Consultancy Ltd ISO Purcell Miller Tritton LLP The major assumptions used by the actuary were: At 31 March At 31 March Products Ltd Deister Electronic (UK) Ltd Ivor Heal Design Ltd Rackline Systems Storage Ltd  2008 007 Acoustiguide Ltd DESIGNMAP JANVS Design Ramplas Ltd Discount rate before retirement 6.0% 5.3% Adlib Information Systems Ltd Dexion Comino Ltd John Slough of London Real Studios Ltd Discount rate after retirement 6.0% 5.3% Aivaf Ltd Dick Raines Design Ltd Jura Consultants Redman Design Associates Inflation 3.6% .4% AllofUs Design Ltd Display Developments Ltd KE Software (UK) Ltd Reed Engineering Building Services Salary increases 0.0% .9% aMuze Interactive AB DJ Willrich Ltd Kendrick Hobbs Ltd Regal (Shaw) Ltd Pension increases in deferment 3.6% .4% Pension increases in payment where LPI applies 3.6% .3% Andre & Associates Interpretation & DOC Cleaning Limited Kennedy O’Callaghan Architects Research House UK Mortality 0.0% 0.0% Design Ltd Eaglecrown Productions Ltd Kingshurst Consulting Resound Ltd Antenna Audio Easy Tiger Creative L&R Consulting Retail Thinking The assets in the scheme and the expected return were: Long-term Long-term Long-term AOC Archaeology Group EBC Education Ltd Lab Architecture Studio Rex Procter & Partners   rate of return rate of return rate of return   expected at Value at expected at Value at expected at Value at Appleyard & Trew LLP Ecclesiastical and Heritage World Leach Colour Ltd RGA Ltd   31 March 2008 31 March 2008 March 2007 March 2007 March 2006 March 2006 Art From Britain EDM Ltd Lighting Services Inc (UK) Ltd Richard Rogers Conservation Ltd  £’000 £’000 £’000 Arti-fact Eduserv Link 51 (Storage Products) Ltd Rick Mather Architects Artifax Software Ltd Edwin Dyson & Sons Ltd Liquid Rider Hunt Management  Equities 6.5% 1,172 5.9% 927 .4% 724  Bonds 6.5% 83  .9%  .4% 86  ATS Heritage Elbow Productions Lista UK Ltd Services Ltd Secure growth fund 5.0% 293 .9%  .4% 212  Attract Marketing Limited Electrosonic Ltd Locum Consulting Ronayne:Design Other (property, cash, etc) 5.0% 40  .9% 18 .4% 115 Audioposts Ltd Engineered Arts Ltd Lord Cultural Resources Rutherford & Wheeler Ltd Austin-Smith: Lord England Marketing M&G Transport & Technical Services RWDP Limited Total market value of assets 1,588  ,477  ,137 AXA Art Insurance Ltd Envisage Design Limited Machine Shop Exhibitions Ltd RWFilms  Axess Information Association Ltd Erco Lighting Ltd mae LLP Architects Sanderson Ltd Present value of scheme liabilities (1,451) (1,668) (1,425) BAF Graphics Euronova Ltd Malcolm Reading & Associates Ltd SCHOTT UK Ltd   Ballista Event Communications Ltd Mansion House Interiors Ltd Scottish Conservation Studio LLP Net pension asset/(liability) 137 (191) (288) Barker Langham EyeGaze Ltd Manuscript Pen Company Screensaver  Bates Wells & Braithwaite Far Post Design Limited Martello Media Setout Beck Interiors Ltd Farrer & Co LLP Matthews Millman Ltd SI Electrical Ltd  2008  007  Benbow Group Field of Vision Max Fordham LLP Sigong Tech Co. Ltd Analysis of movement in deficit £’000 £’000 £’000  £’000 Big Picture Interactive FifeX Ltd Meaco Measurement and  SomervilleSCAN Ltd Deficit at beginning of the year (191) (288) Blackbaud Finers Stephens Innocent Control Limited Sovereign Exhibitions Ltd Current service costs (111) (105) blackbox-av ltd Focus Consultants (UK) Ltd Media Arts Spiral Productions Ltd Contributions 163 243  Blackwall Green Food Service Associates  Media Vision (Design) Limited Stage One Curtailments and settlements 105 - Other finance income  Bond & Coyne Associates Ltd (Henley) Ltd Merrill Brown Ltd S-Tech Insurance Services Ltd. Expected return on pension scheme assets 80 47  Booksolve Forestry Commission Scotland Metalrax Ltd Stephen Browning Associates Interest on pension scheme liabilities (90) (74) Bott Ltd Foster de Kretser Metaphor Limited Stone King LLP Brennan Design LLP Framework R & D Ltd Meyvaert Glass Engineering NV StreetAccess Ltd  Bridgeman Art Library Fraser Randall Productions Ltd MezzoFilms Studio MB LLP Actuarial gain/(loss) (10) (27) Bright 3D Freedom Digital Networks Milo Creative Ltd Studio SP Ltd Actual return less expected return on pension scheme assets (112) 31  Britannia Storage Systems Ltd Furneaux Stewart MKW Design Partnership SUMO Museum Branding Experience gains/losses on scheme liabilities 39 (14)  Brock Design Ltd G Ryder & Co Ltd Mobydoc Sun-X (UK) Ltd Change in assumptions underlying present value of scheme liabilities 2 54 (31) Bruns B.V. Gallery Systems Momart Limited Sutlers Stores 1 81 (14) Building Design Partnership Gander & White Shipping Ltd Morris Hargreaves McIntyre Swann of York Surplus/(deficit) at end of the year 137 (191) Buttress Fuller Alsop Williams Ltd GBDM Ltd mPower Media Limited Sysco Campbell & Co Design Consultants GE Seaco British Isles Ltd Mtec Ltd System Simulation  Capita Symonds Consulting GeeJay Chemicals Ltd Museum Casts International System Store Solutions Ltd History of experience of gains and losses 2008 2007 2006 2005 004 Capital Souvenirs Ltd Gendall Design Ltd NE3D T H March & Co Limited Difference between the expected and actual return on scheme assets:  Carbon George Sexton Associates Network Global Ltd The History Channel UK Amount (£’000s) (112) 31 128 26 37 Casson Mann Limited GHC Ltd NIACE The Museum Workshop Ltd % of scheme assets (7.1)% 2% 11% 3% 6% Centre Screen Productions Glass & Mirror Ltd Nikon UK Ltd The One Off Experience gains and losses on scheme liabilities Centrica S.r.l Good Looking Pictures NORDPLAN Limited The Russell Partnership (UK) LLP Amount (£’000s) 39 (14) (73) (19) 11 Christopher Chadbourne  GPD Exposiciones y Museos Objectives Thermo Lignum UK Ltd % of scheme liabilities 2.7% (1)% (5)% (2)% 1% & Associates GR/DD Ocean Design & Management Ltd TOR Systems Ltd Total amount recognised in statement of total recognised gains and losses:   CJG Consultants Ltd Graham English & Company OMI Architects Total Enterprise Solutions Limited Amount (£’000s) 181 (14) 48 (27) (87) Clarion Retail Graham Festenstein Lighting Design OmniTicket Network Ltd Tuch Design % of scheme liabilities 12.5% (1)% 3% (2)% (10)% Clements & Street Ltd GT Vision Ltd Orange Box Design Turner & Townsend Click Netherfield Ltd H&H Sculptors Ltd (H&H Group) Orangeleaf Systems Ltd U.S. Art Company, Inc  Cliveden Conservation  Hahn Constable Ltd Oxford Exhibition Services Limited Unipower Solutions Ltd The final salary pension scheme was made paid-up at 31 March 2008 so no further service will accrue. The MA has agreed to pay contributions of £6,000 a month into the Workshop Ltd Halliwells LLP Oxford Giclee & Photographic Videonations Ltd scheme for the next ten years to address the funding deficit. Cogapp Hamilton Design Ltd Centre Visitor Focus Colin Williams Design Limited Hanwell Instruments Ltd Panelock Systems Ltd Westair Museum Reproductions Ltd Collections Trust Harbottle and Lewis LLP Paragon Creative Ltd Winged Heart Stained Glass ColourMatch Print Management Ltd Hayton Associates Past Pleasures Ltd Withers LLP Conservation by Design Limited Headland Design Associates PHT Consultants XL Insurance Constantine Ltd Heritage House Group Ltd Picture Hanging Systems Ltd XMC Limited Continuum Heritage Images PKF (UK) LLP X-on Cragg Management Services Ltd Heritage Multimedia Ltd Planet Enterprises Ltd T/A Planet PC Xor Systems CRG Research Ltd HyperFocal Ltd PLB YDreams Crystalizations Systems Inc iBase Media Services Ltd Plowden & Smith Ltd Zebra Square Ltd Cultural Innovations/DBA Idea Generation Polyformes Ltd zetcom Ltd Culture Online iGuzzini Illuminazione UK Ltd Poppy Singer and Annabel Wylie Customworks Portview Fit-Out Ltd

25 26 AMA and FMA awards 2007/08 Notice of The agm AMA Louise Hesketh Emma Slocombe FMA Notice is hereby given that an Annual H Institutional membership Visual arts development Curator (interiors),  General Meeting of the Museums subscriptions Katy Archer officer, The Brindley National Trust Susan Hughes Association will be held on Monday 6 To consider, and if thought fit, pass  Head of NCCL, NCCL Museums and education October 2008 at 1400 at the BT Convention the following Ordinary Resolution (See Shruti Jain Garry Smith Galleries of Justice manager, Grosvenor Museum Centre, Liverpool for the following purposes: Note 1 to agenda). Senior development officer Curator, regimental history, David Bertie access, MLA North East Museum of the Manchester Debbie Richards A Apologies That with effect from 1 April 2009 TIF programme manager, Curatorial officer – Regiment institutional member subscription rates be Ashleigh Jayes Leicester County Council B Minutes documentation and increased to the following: Museum development officer, Liz Stewart To consider and adopt the Minutes of the conservation,  Essex Records Office Curator of archaeology and the last Annual General Meeting held on Expenditure Fee Aberdeenshire Heritage historic environment, National Monday 22 October 2007 at 1300 at the Sarah Kay Less than £28,000  £66 Christine Bradley Museums Liverpool Scottish Exhibition and Conference Centre, Freelance project curator £ 28,001 - £137,000  £137 Exhibitions Organiser, Glasgow. Brett Thorn National Media Museum Katie King £ 137,001 - £276,000  £276 Keeper of archaeology, C Museums Association 2007/2008 Assistant curator, Manx £ 276,001 - £830,000  £552 William Brown Buckinghamshire County To receive a report on the Museums National Heritage Information and resources Museum Association’s activities for the year 2007/08. £ 830,001 - £1,653,000  £771 manager, Northampton Jack Kirby £ 1,653,001 - £5,511,000  £1,323 Laura Turner D Annual report of the Museums Museum and Art Gallery Collections interpretation Assistant keeper of art, Association Over £5,511,000 £1,655 manager, Thinktank, Bryony Collins Ferens Art Gallery To receive the Annual report of the council Federations, specialist groups £42 Birmingham Science Museum Freelance educator for the year 2007/08. and friends’ organisations  Matthew Tyler-Jones Sarah Maultby Peta Louise Cook Regional community, learning E Accounts of the Museum International £161 Assistant curator of social Curator, Kingston Museum & volunteering manager, Association history, York Museums Trust and Heritage Service National Trust To receive the accounts of the association I Auditors Simon McCormack together with the report of the auditors for To appoint Sayer Vincent as the auditors to Ruth Cribb Emma Walmsley House and collections the financial year 2007/08. the association until the conclusion of the Assistant curator, Victoria  Demonstrator, National manager, Kedleston Hall next general meeting of the association at and Albert Museum Museums Liverpool F report on financial position which accounts are laid before members Emily Peppers To receive a report from council on the Louise Dennis Helen Watson and to authorise council to fix the Cultural collections audit estimated financial position and forecast in Assistant curator, Design Head of artistic programming remuneration of the auditors. officer, University of Edinburgh respect of current and future financial years. Collection Museum (Lakeland Arts Trust) and Museums and Galleries J to announce the results of the manager (Abbot Hall Art G Individual membership Claire Duffy council elections Emma Philip Gallery) subscriptions Head of community Assistant exhibitions officer, To consider, and if thought fit, pass the 1 note to agenda partnerships, National Catriona West Plymouth City Museum and following Ordinary Resolution (see Note 1  Items G and H Museums Liverpool Freelance consultant Art Gallery to agenda). All bands and rates have an inflationary  Elizabeth Finney Leona White 3 per cent applied to last year’s rates,  Sarah Priestley That with effect from 1 April 2009 individual Hub conservation officer,  Documentation officer, with two exceptions: Heritage officer, Watford member subscription rates be increased to St Albans Museums Museum of Hartlepool Museum the following: 1 Student, retired, unemployed, volunteer Michelle Fullard Teresa Whittaker and members of governing bodies. Julie Reynolds Salary Fee Visitor services manager, Exhibition curator, Curatorial officer, 2 Federations, specialist groups and Arlington Court interpretation, Sheffield Less than £14,000  £ 62 Gloucestershire City Council friends’ organisations. Galleries & Museums Trust £ 14,001 - £22,000  £ 81 Karen Grunzweil Elizabeth Royles To bring these two categories closer, Outreach coordinator, £ 22,001 - £31,000  £106 Museums & galleries officer, members in 1 above have not been Luton Museums Service £ 31,001 - £42,500  £126 Atkinson Art Gallery increased; members in 2 above have been Kirsty Hall £ 42,501 - £61,000  £153 increased by a larger percentage. Rachel Silverson Heritage interpretation officer, £ 61,001 - £85,500  £176 Community history officer, Wigan Pier Northampton Museum and  Over £ 85,500 £199 Natalie Heidaripour Art Gallery Student, retired, unemployed, £48 Project officer, peace  volunteer, member of governing body Janet Simmonds & reconciliation gallery,  Museum officer, education, International £129 The Herbert Bradford Museums Galleries and Heritage

27 28 agm 2007 Minutes of the Annual General Item D was put to the meeting. Lexie Scott G Individual membership The proposed revisions to the code were Professional councillors at large: Meeting of the Museums Association proposed, seconded by Ged Bell that the subscriptions intended to reflect the view that museums Sandra Bicknell, Museum consultant held on Monday 22 October 2007 at annual report be formally received. The honorary treasurer informed the AGM were more actively considering and Emma Warren, Chertsey Museum 1300 at the Scottish Exhibition and Carried. that with effect from the 1 April 2008, undertaking transfer and disposal with the Regional and national professional Conference Centre, Glasgow. individual membership subscription rates aim of reducing the costs of storage as E Accounts of the Museums councillors would be increased in line with average part of a balanced collections A Apologies Association inflation levels. management policy. The changes would London Apologies had been received from Peter F report on financial position also enable limited financially-motivated Kathryn Ann Martin, The Royal Collection Donnelly, Stephen Kay and Ros Sandy Nairne proposed, Paul Davis Items E to F were taken together. The disposal of high-value items in exceptional Westwood. seconded that the individual subscription South West honorary treasurer, Alec Coles addressed circumstances in which the public interest rates be adopted. Carried. Alison Bevan, Penlee House Gallery  B Minutes the AGM. He reported that the financial may be best served. and Museum The minutes of the Annual General results for the year 2006/07 had shown a H Institutional membership The changes to the Code of Ethics Meeting held on Wednesday 25 October marked improvement on the previous subscriptions Scotland Guiding Principles were put to the AGM. 2006 at the Bournemouth International year. Unrestricted income was £111,496 The honorary treasurer informed the AGM Joe Traynor, Clydebank Museum,  Centre were put to the meeting. Hilary higher than the previous year while that with effect from the 1 April 2008, Sandy Nairne proposed, seconded by West Dunbartonshire Council McGowan proposed, Paul Davis unrestricted expenditure was £93,164 institutional membership subscription Hilary McGowan that the changes be East Midlands seconded that the minutes be accepted lower. Publications income had increased rates would be increased in line with adopted. With two abstentions, seven Jonathan Wallis, Derby Museums  as a true record. Carried. by 5.5 per cent, membership income by average inflation levels. against, the motion was carried. and Art Gallery 10.2 per cent and professional C Museums Association 2006/2007 Evelyn Silber proposed, Vanessa J Auditors development income by 9.3 per cent. Yorkshire Trevelyan seconded that the institutional It was proposed that the association D Annual Report of the Museums There had been a slight drop in events Mary Kershaw, York Museums Trust membership subscription rate be appoint Sayer Vincent as the auditors until Association income but this was to be expected, as in adopted. Carried. the conclusion of the next AGM of the National museum institutional The director reported on the previous 2005, conference was held in London, association at which accounts are laid councillor year’s activities. The year had seen the which always attracted more delegates I Changes to the Museums before members and to authorise council Stephen Allen, National Museums of launch of Effective Collections following on and exhibitors. Restricted funds had Association’s Code of Ethics to fix the remuneration of the auditors. Scotland from Collections for the Future and a increased from £282,877 to £474,269.  The head of professional issues and the number of other collection-based A major part of the increase was due to convener of the association’s ethics Chris Bailey proposed, Alec Coles University museum institutional initiatives. Improved benefits to members funds for specific projects being received committee introduced the proposed seconded and it was agreed that Sayer councillor had been introduced with Museum but not wholly spent. Council had changes to the Code of Ethics, which  Vincent be reappointed. Sally MacDonald, University College Practice being sent to members as part of reviewed the reserves of the MA and were the result of over a year’s work by the London Museums and Collections K results of the council elections their membership. There had been a agreed £250,000 as optimum, association and its ethics committee, a The following results were announced by Independent museum institutional significant increase in the number of AMAs approximately six weeks’ expenditure. steering group and an advisory forum of the director. All terms for three years councillors and the association’s Diversify Although this target had not been museum practitioners and key unless otherwise stated. Richard de Peyer, Association of programme, part-funded by the achieved, council had agreed a forward stakeholders. A sector-wide consultation Independent Museums (re-elected) Museums, Libraries and Archives Council, plan, which aimed to bring the reserves up had also been undertaken to ascertain the continued to excel and expand. Work also within the next two years. views of the profession relating to disposal. Local authority institutional continued on the issue of pay in museums councillors Hilary McGowan proposed, seconded by and entry in to the museum workforce. Councillor Mike Pye, Sheffield City Jonathan Platt that the accounts and Councillor financial report be formally received. Carried. Thanks were extended to retiring council members Matthew Stephens, Jonathan Platt, Steve Callaghan, Guy Kilminster, Heather Cummins, Tamsin Daniel, Antonia Byatt, Tony Conder and councillor Sue Johns. The president thanked the conference staff, in particular Ratan Vaswani, Sue Robinson and Lorraine O’Leary, as well  as attendees and session organisers for making the conference such a success.

29 30 Museums Association Museums 24 Calvin Street Association London E1 6NW T: 020 7426 6910 F: 020 7426 6961 www.museumsassociation.org

Images courtesy of Atkinson Art Gallery, Southport; National Museums Liverpool; York Museums Trust; Birmingham Museums & Art Gallery

31