April 6, 2009 Honorable Members of the City Council C/O City Clerk
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ANTONIO R. VILLARAJGOSA MAYOR April 6, 2009 Honorable Members of the City Council c/o City Clerk Room 395, City Hall Re: Notification of Application and Request for Authority to Accept Grant Award for Fiscal Year 2008 U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention Congressional Earmarks Program for the Pacoima/Foothill Gang Reduction and Youth Development Zone Honorable Members: Pursuant to Section 14.6 of the Los Angeles Administrative Code, the Mayor's Office of Gang Reduction and Youth Development (GRYD) is informing the City Council of the submission of an application under the Fiscal Year (FY) 2008 U.S. Department of Justice (DOJ), Office of Juvenile Justice and Delinquency Prevention (OJJDP) Congressional Earmarks Program. Administrative Code Section 14:6(b) states that applications for grants may be submitted without prior Council approval where the Notice of Available Funding or Request for Proposal (RFP) was published less than 61 days in advance of the date of the application deadline. On February 20, 2008 the U.S. DOJ, OJJDP invited the City of Los Angeles to submit an application for the FY 2008 Congressional Earmarks Program. Such notice was provided thirty (30) days in advance of the application deadline of March 21, 2008. On September 18, 2008, the DOJ notified the Mayor's Office of an award of $339,852 to be used for the Pacoima/Foothill Gang Reduction and Youth Development (GRYD) Zone for the period · of May 1, 2008 to December 31, 2009. ' The application does not require City General Funds or matching funds. The Mayor's Gang Reduction and Youth Development (GRYD) Office will implement the program and will administer the grant in conjunction with the Mayor's Office of Homeland Security and Public Safety (HSPS). Transmitted herewith for consideration by the City Council is a request to accept grant funds for the Pacoima/Foothill FY 08 Congressional Earmarks Program Award in the amount of $339,852. 200 NOF.Tif SFEINC: STREET "' LOS ANCELE'>, CAJ.JFOF.N!A 90012 l'HONF: (213) 9/B-0600" Fi\X: (213) 978-07.50 f:M/111,: [email protected] Honorable Members of the City Council April 6, 2009 Page 2 Background The City of Los Angeles is home to numerous gangs and gang members. In July 2007, the Mayor launched the Office of Gang Reduction and Youth Development (GRYD) with the primary purpose of consolidating and overseeing the prevention and intervention components of the City's anti-gang and youth development programs. In April 2008, the Mayor unveiled his Gang Reduction Strategy (GRS), which focuses on the twelve (12) highest needs areas in the City of Los Angeles in terms of gang violence, as identified by Part 1 crime statistics and other demographic indicators. These 12 areas are termed Gang Reduction and Youth Development (GRYD) Zones. The primary goal of the Mayor's strategy for each GRYD Zone is to reduce gang crime and violence through an integrated application of proven practices in prevention, intervention, re-entry services, and suppression through intelligence-led enforcement and information sharing. The Mayor's GRYD and HSPS Offices conducted needs assessments and resource mapping in the 12 GRYD Zones, including Pacoima/Foothill, to identify specific components of the gang problem, analyze their causes, and identify resources currently available as well as those needed. The GRYD Office called on youth, parents, community leaders, and school officials to share their views on what resources or programs were necessary to impact the gang problem in their respective communities. To address the components of the gang problem in each GRYD zone, as identified by the needs assessments, the Mayor's GRYD Office selected one gang prevention and one gang intervention service provider for each GRYD Zone using a competitive RFP process. In developing the scope of work for the prevention and intervention RFPs, the GRYD Office worked with and collected information from various city and non-city entities, including universities, field experts, and the Ad Hoc Committee on Gang Violence and Youth Development to develop best practices, guidelines, and protocols for gang prevention and intervention programs, including a gang intervention academy to support the implementation of the gang intervention component of the Mayor's GRS. Grant Budget Below is a summary of the grantor-approved budget: Category Amount Mayor's Salaries - GRYD $ 51,000 Mayor's Fringe Benefits - GRYD $ 18,232 Travel $ 3,000 Contractual Services $247,746 Indirect Costs (Mayor's Salaries and Fringe Benefits- HSPS) $ 19,874 Total $339,852 Honorable Members of the City Council April 6, 2009 Page 3 Grant funds will support one community-based organization (CBO) in the amount of $247,746 for gang intervention services in the Pacoima/Foothill GRYD Zone. On November 5, 2008, the Mayor's Office released a RFP to identify one CBO with the greatest capacity to fulfill the desired outcomes of the Mayor's Gang Reduction Strategy. Proposals were due December 19, 2008 and following a thorough vetting process, recommendations were transmitted to the City Council on February 23, 2009 (CF#08-0178-S12) and approved on March 6, 2009. Communities in Schools was the bidder recommended and approved for funding in the Pacoima/Foothill GRYD Zone. The first contract term will be six-months, at a cost of $250,000, with the option to renew for a full 12 month term. The initial six month term will allow the Mayor's GRYD Office to assess whether the contractor has the capacity and expertise necessary to fulfill a full 12 month term. The cost for 12 months of intervention services is $500,000. The entire amount of $247,746 will be spent between April1, 2009 and September 30, 2009. The remaining 1% of the cost of the intervention contract will be secured through other sources. This grant will also partially fund an existing GRYD Program Manager to coordinate prevention and intervention programs in the Pacoima/Foothill GRYD Zone. Funds are also budgeted for the costs associated with two GRYD staff attending a mandatory OJJDP Grantee Training Meeting in Washington, DC. The Mayor's HSPS and GRYD Offices will jointly administer this grant and will be responsible for reporting, accounting, and compliance. A small portion of this contract is budgeted to cover these indirect costs. Indirect in the amount of $19,874 will be used to supplement a HSPS accountant's salary ($12, 769) and fringe benefits ($7, 105). The grant budget will be entirely expended by December 31, 2009. While this grant does not fund the suppression component of the Mayor's Gang Reduction Strategy in Pacoima/Foothill, there is a fully functional Community Law Enforcement and Recovery (CLEAR) program site in the GRYD Zone, operational since 1997. Funds for the CLEAR team (Deputy District Attorney, Deputy City Attorney, Deputy Probation Officer, and LAPD) come from a variety of grants and City funding. In addition to this grant, the Pacoima/Foothill GRYD Zone will be supported by other public and private sources. The total program budget for this GRYD Zone (including CLEAR) during FY 2008-09, inclusive of other grants and City cash, is $1,948,808. A budget for this GRYD Zone is included with this transmittal as Attachment A. Honorable Members of the City Council April 6, 2009 Page4 IT IS THEREFORE requested that the City Council: 1. AUTHORIZE the Mayor or his designee to accept the Pacoima/Foothill Fiscal Year 2008 U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention Congressional Earmarks Program Award in the amount of $339,852, effective from May 1, 2008 through December 31, 2009; 2. AUTHORIZE the Mayor or his designee to negotiate and execute the Grant Award Agreement on behalf of the City and submit any other necessary agreements and documents relative to the grant award, subject to the approval of the City Attorney as to form and legality; 3. APPROVE the Pacoima/Foothill FY 08 Congressional Earmarks Program Award budget and authorize the Mayor's Office of Gang Reduction and Youth Development to expend the grant in accordance with the approved budget; 4. AUTHORIZE the Controller to: a. CREATE a Fund, titled the FY 08 OJJDP Earmark GRYD-Pacoima, establish a receivable in this new Fund in the amount of $339,852, and create new Appropriation Accounts within the new Fund XXX, Department 46 as follows: Account Account Name Amount Number E146 Mavor's Salaries- GRYD, HSPS $63,769 E299 Mavor's Frinoe Benefits- GRYD, HSPS $25,337 E615 Travel $3,000 E617 GRYD Contractual Services $247,746 TOTAL $339,852 b. TRANSFER cash from the Pacoima/Foothill FY 08 OJJDP Earmark GRYD Pacoima, Fund No. XXX, Department 46, Account E146, in an amount not to exceed $63,769 to Fund 100, Department 46, Account 1020, to reimburse the General Fund for grant-funded personnel salaries; c. AUTHORIZE the Controller to transfer up to $25,337 from Fund XXX, Account No. E299 to the Mayor's General Fund No. 100, Department 46, Revenue Source No. 4681, for reimbursement of grant-funded fringe benefits; d. AUTHORIZE the Controller to expend funds upon presentation of proper documentation from the Office of the Mayor. Honorable Members of the City Council April 6, 2009 Page 5 5. AUTHORIZE the Mayor's Office to prepare Controller's instructions for any necessary technical adjustments, subject to the approval of the City Administrative Officer, and authorize the Controller to implement the instructions. Mayor ARV:jmt Attachment(s) ATTACHMENT A The table below illustrates the budget by cost category and source of funds for FY 2008-09 Supplemental Law OJJDP FY 08 Byrne Enforcement Pacoima/Foothill Earmarks JAGFY \..0011 ;ionally Services City Cash/In- I GRYDZone JAG FY 2007 2008 I Award Fund Kind Match Total Costs IVIayor s Office t-'rogram ·~anager~ $51,000 $9,000 $60,000 PM $18,232 $3.218 $21.450 Deputy City /"\UU111ey __ (DCA) $71,671 $53,750 $125,421 DCA $17.--- $23.756 $40.854 LAPD Personnel & Benefits $431,44R $?OS 411 I $R~6.857 LA County Deputy District ~t-Aa 'lon <I'AC '"JOt'\ La County Deputy n __ ...