February 2, 2009 Honorable Members of the City
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ANTONIO R. VILLARAIGOSA MAYOR February 2, 2009 Honorable Members of the City Council clo City Clerk Room 395, City Hall RE: Notification of Application and Request for Authority to Accept Grant Award for the FY 08 Congressionally Mandated Award for the Foothill Pacoima Community Law Enforcement and Recovery (CLEAR) Program Honorable Members: Pursuant to Section 14.6 of the Los Angeles Administrative Code, the Mayor's Office of Homeland Security and Public Safety is notifying the City Council of the submission of an application under the FY 08 Congressionally Mandated Award to the Bureau of Justice Assistance (BJA). Administrative Code Section 14.6(b) states that applications for grants may be submitted without prior Council approval where the Notice of Available Funding or Request for Proposal (RFP) was published less than 61 days in advance of the date of the application deadline. The U.S Department of Justice, Bureau of Justice Assistance, issued a RFP for the FY 08 Congressionally Mandated Award on May 13, 2008. Such notice was provided twenty-nine (29) days in advance of the application deadline of June 11, 2008. The performance period is from September 1, 2008 through February 28, 2010. We received the award letter from the Department of Justice on August 21, 2008. Transmitted herewith for consideration by the City Council is a request to accept grant funds for the FY 08 Congressionally Mandated Award for the FoothililPacoima Community Law Enforcement and Recovery (CLEAR) Program in the amount of $178,870. Background On May 13, 2008 the U.S. Department of Justice, Bureau of Justice Assistance (BJA) invited the City of Los Angeles to submit an application for the FY 08 Congressionally Mandated Award for $178,870 to support the CLEAR Program in Foothill. The earmark is through the offices of Congressman Howard Berman and Senator Diane Feinstein. The application does not require City General Funds or matching funds. The Mayor's Office of Homeland Security and Public Safety will administer the program. 200 NORTH SPRING STREET 0 Los ANGELES, CALIFORNIA 90012 PHONE' (213) 978·0600 • FA" (213) 978·0750 EMAIL: [email protected] Honorable Members of the City Council February 2, 2009 Page 2 The Community Law Enforcement and Recovery (CLEAR) program is the suppression component of the Mayor's Gang Reduction Strategy that was introduced in April 2007. The primary purpose of CLEAR is to facilitate the recovery of gang-infested communities. This is accomplished by decreasing the criminal activity of targeted gangs in designated communities through an effective collaboration with City and County criminal justice agencies. CLEAR sites are chosen based on Part I Crime statistics. The CLEAR Team includes the Los Angeles Police Department (LAPD), Los Angeles County Probation Department, Los Angeles City Attorney, Los Angeles County District Attorney, California Department of Corrections Parole, and the Los Angeles Mayor's Office. The Foothill/Pacoima FY 2008 Congressionally Mandated Award will support the CLEAR program in the Foothill Division. Specifically, the award will go to support the salary and fringe benefits of one Deputy City Attorney III for the period of February 1,2009 through January 31, 2010 in this CLEAR site. The other CLEAR positions (Deputy District Attorney and Deputy Probation Officer) for the Foothill site are being funded by Justice Assistance Grants FY 07 and FY 08. The LAPD Detective and Sergeant salaries and benefits and all staff overtime are funded through the California State Supplemental Law Enforcement Service Fund (SLESF), a state block fund devoted to the reimbursement of law enforcement salaries. The Police Officers' salaries are paid for by the LAPD General Fund. The Mayor's Office has proposed a comprehensive, collaborative, and community-wide approach to reduce gang violence by providing essential services for prevention, intervention, re-entry, and suppression. Although this grant will not fund prevention and intervention, the Pacoima/Foothill Gang Reduction and Youth Development Zone receives funding from a variety of sources, including federal and state grants, as well as the City's General Fund. In addition, a formal evaluation of the prevention and intervention programs are built into other grant-funded programs. Five percent of the total grant award will go towards management and administration, which will support the salaries and fringe benefits of staff members in the Mayor's Office who spend various portion of their time on grant administration. Below is a summary of the approved budget: Budget __ Cost Ga!li!~ory - - CLEAR Citv Attorney salarv and benefits $170,036 Operatinq Costs-Mayor Salaries, Fringe Benefits $8,834 TOTAL AWARD $178.~70 IT IS THEREFORE requested that the City Council: 1. AUTHORIZE the Mayor or his designee to accept the FY 08 Congressionally Mandated Award for the Foothill/Pacoima Community Law Enforcement and Recovery (CLEAR) Program 2008-DD-BX-0204 in the amount of $178,870 for the period effective from September 1, 2008 through February 28, 2010; Honorable Members of the City Council February 2, 2009 Page 3 2. AUTHORIZE the Mayor or his designee to negotiate and execute the Grant Award Agreement on behalf of the City and submit any other necessary agreements and documents relative to the grant award, subject to the approval of the City Attorney as to form and legality; 3. APPROVE the FY 08 Congressionally Mandated Award for the Foothill/Pacoima Community Law Enforcement and Recovery (CLEAR) Program budget and authorize the Mayor's Office of Homeland Security and Public Safety to expend the grant in accordance with the approved budget; 4. AUTHORIZE the Controller to: a. CREATE an interest-bearing Fund, FY 08 Earmark CLEAR Foothill, establish a receivable in this new Fund in the amount of $178,870, and create new Appropriation Accounts within the new Fund XXX, Department 46 as follows: Appropriation Account Name Amount Number E112 City Attorney - Salaries $129,000 E146 Operating Costs-Mayor Salaries $6,171 E299 Fringe Benefits- Mayor and City Attorney $43,699 TOTAL $178,870 b. EXPEND funds upon presentation of proper demands from the Office of the Mayor. c. TRANSFER cash from the FY 08 Congressionally Mandated Award for the Foothill/Pacoima Community Law Enforcement and Recovery (CLEAR) Program, Fund No. XXX, Department 46, Account E112 to Fund 100, Department 12, Account 1020 to reimburse the General Fund in an amount up to $53,750, upon presentation of proper documentation from the City Attorney and approval from the Mayor's Office of such invoices for grant-related expenditures. d. TRANSFER cash from the FY 08 Congressionally Mandated Award for the Foothill/Pacoima Community Law Enforcement and Recovery (CLEAR) Program, Fund. No. XXX, Department 46, Account E299 to Fund 100, Department 12, Revenue Source Code 4681 to reimburse the General Fund in an amount of up to $17,098, upon presentation of proper documentation from the City Attorney and approval from the Mayor's Office of such invoices for grant-related expenditures. e. INSTRUCT the Controller to transfer up to $6,170.72 from Fund XXX, Department 46, Account E146 to the Mayor's General Fund No. 100, Department 46, Account No.1 020, for reimbursernent of grant-funded personnel salaries. Honorable Members of the City Council February 2, 2009 Page 4 f. INSTRUCT the Controller to transfer up to $2,663.28 from Fund XXX, Department 46, Account E299 to the Mayor's General Fund No.1 00, Department 46, Revenue Source 4681, for reimbursement of grant-funded personnel salaries. 5. AUTHORIZE the Mayor, or designee, to prepare Controller's instructions for any necessary technical adjustments, subject to the approval of the City Administrative Officer and authorize the Controller to implement the instructions. ARV:af Attachments Page 1 of2 APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE June 24, 2008 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier STATE Application Non-Construction 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY 5.APPLICANT INFORMATION Legal Name Organizational Unit City of Los Angeles Office of the Mayor Address Name and telephone number of the person to be contacted on matters City Hall, 200 North Spring Street involving this application SW Mezzanine RM Ml75 Los Angeles, California Kraim, Julie 90012 (213) 978-4607 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT 95-6000735 Township 8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY New Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT NUMBER: 16.753 Foothill/Pacoima Community Law CFDA TITLE: Congressionally Recommended Awards Enforcement and Recovery (CLEAR) Program 12. AREAS AFFECTED BY PROJECT City ofLos Angeles 13. PROPOSED PROJECT 14. CONGRESSIONAL Start Date: September 01, 2008 DISTRICTS OF End Date: February 28, 2010 a. Applicant b. Project CA28 15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT Federal $178,870 TO REVIEW BY STATE EXECUTIVE ORDER 12372 Applicant $0 PROCESS? State $0 Program has not been selected by Local $0 hltps:l/grants.ojp.usdoj.gov/gmsexternallapplicationReview.do?print=yes 2/212009 Page 2 of2 Other $0 state for review Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? TOTAL $178,870 N 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. [ Close Window 1 https:llgrants.ojp.usdoj .gov 1gmsextemall app licationRevi ew.do?print=yes 2/2/2009 Project Abstract The CLEAR Program seeks to facilitate the recovery of gang-infested communities. This is accomplished by decreasing the criminal activity of targeted gangs in designated communities through an effective collaboration of several Los Angeles City and County criminal justice agencies, programs, and individuals in targeted communities.