METRO REGIONAL DISTRICT BOARD OF DIRECTORS - PARKS

Minutes of the Regular Parks Meeting of the Metro Vancouver Regional District (MVRD) Board of Directors held at 9:03 a.m. on Friday, March 31, 2017 in the 2nd Floor Boardroom, 4330 Kingsway, , .

MEMBERS PRESENT: Port Coquitlam, Chair, Director Greg Moore Richmond, Director Malcolm Brodie Vancouver, Vice Chair, Director Raymond Louie Richmond, Director Harold Steves Anmore, Director John McEwen Surrey, Director Tom Gill Belcarra, Director Ralph Drew Surrey, Alternate Director Mike Starchuk for Bruce Bowen Island, Director Maureen Nicholson Hayne Burnaby, Director Derek Corrigan Surrey, Director Barbara Steele Burnaby, Director Sav Dhaliwal Surrey, Director Judy Villeneuve Burnaby, Director Colleen Jordan Surrey, Alternate Director Dave Woods for Linda Coquitlam, Director Craig Hodge Hepner Coquitlam, Director Richard Stewart Tsawwassen, Director Bryce Williams (arrived at Delta, Director Lois Jackson 9:12 a.m.) Electoral Area A, Alternate Director Bill Holmes for Vancouver, Alternate Director Elizabeth Ball for Maria Harris Gregor Robertson (arrived at 9:24 a.m.) Langley City, Director Rudy Storteboom Vancouver, Alternate Director Melissa De Genova Langley Township, Director Charlie Fox for Heather Deal Langley Township, Director Bob Long Vancouver, Director Kerry Jang Lions Bay, Director Karl Buhr Vancouver, Director Geoff Meggs New Westminster, Director Jonathan Cote Vancouver, Director Andrea Reimer North Vancouver City, Director Darrell Mussatto Vancouver, Director Tim Stevenson (arrived at 9:21 a.m.) West Vancouver, Director Michael Smith North Vancouver District, Director Richard Walton White Rock, Director Wayne Baldwin Port Moody, Director Mike Clay

MEMBERS ABSENT: Abbotsford, Director Sandy Blue Maple Ridge, Director Nicole Read Abbotsford, Director Henry Braun Pitt Meadows, Director John Becker

STAFF PRESENT: Carol Mason, Chief Administrative Officer Janis Knaupp, Assistant to Regional Committees, Board and Information Services Chris Plagnol, Corporate Officer

Minutes of the Regular Parks Meeting of the Metro Vancouver Regional District (MVRD) Board of Directors held on Friday, March 31, 2017 Page 1of7 A. ADOPTION OF THE AGENDA

1. March 31, 2017 Regular Parks Meeting Agenda

It was MOVED and SECONDED That the MVRD Board: a) amend the agenda for its regular Parks meeting scheduled for March 31, 2017 by adding: i) Item C.1 Alison White, Blackberry Artist Society and Port Moody Art Center Society; ii) Item C.2 Robert Simons, Past President, Port Moody Heritage Society; iii) Item El.1 on-table replacement page 12 titled "Table 3.0 Summary of Four Concept Options"; and b) adopt the agenda as amended. CARRIED

B. ADOPTION OF THE MINUTES

1. February 24, 2017 Regular Parks Meeting Minutes

It was MOVED and SECONDED That the MVRD Board adopt the minutes for its regular Parks meeting held February 24, 2017 as circulated. CARRIED

C. DELEGATIONS

1. Alison White, Blackberry Artist Society and Port Moody Art Center Society Alison White and Jane Appleby, Blackberry Artist Society and Port Moody Art Centre Society, provided members with a slideshow of artist paintings and spoke to members about the Passionate Outdoor Painters' experience painting Belcarra South cottages and about potential opportunities for artists in residence to use the cottages.

On-table executive summary is retained with the March 31, 2017 MVRD Board agenda.

2. Robert Simons, Past President, Port Moody Heritage Society Speaking to Item El.1 of the agenda, Robert Simons, Past President, Port Moody Heritage Society (PMHS), commented on the Belcarra cabins being the last known early summer settlement in the Burrard Inlet, and requested that the Board consider the heritage value of the cabins to the local community, and give consideration to establishing a public heritage park within Belcarra Regional Park.

9:12 a.m. Director Williams arrived at the meeting.

Minutes of the Regular Parks Meeting of the Metro Vancouver Regional District (MVRD) Board of Directors held on Friday, March 31, 2017 Page 2 of 7 In response to questions, Mr. Simons commented about: • the Bole House being the anchor of the heritage precinct area which led to the creation of the other cottages • PMHS efforts related to fundraising, museum operations and advocacy for heritage protection of Port Moody buildings and redevelopment areas • interest to see cottages retained for artist and cultural peoples in residence, creation of a heritage garden, and expansion of regional parks activities

On-table executive summary is retained with the March 31, 2017 MVRD Board agenda.

9:21 a.m. Director Mussatto arrived at the meeting.

D. INVITED PRESENTATIONS No items presented.

E. CONSENT AGENDA The following item was removed from the Consent Agenda, for consideration under Section F. Items Removed from the Consent Agenda: 1.1 Belcarra Regional Park - Moving forward with Public Use of Belcarra South

It was MOVED and SECONDED That the MVRD Board adopt the recommendations contained in the following items presented in the March 31, 2017 MVRD Board Consent Agenda: 1.2 Burnaby Lake Regional Park - Agreement Renewal for Picken House with Catching the Spirit Youth Society 2.1 Delegations Received at Committee March 2017 CARRIED

The items and recommendations referred to above are as follows:

1.2 Burnaby Lake Regional Park - Agreement Renewal for Picken House with Catching the Spirit Youth Society Report dated January 30, 2017 from Jamie Vala, Parks Central Division Manager, Regional Parks, seeking MVRD Board authorization to renew the Agreement with Catching the Spirit Youth Society for use of the Picken House in Burnaby Lake Regional Park, for a further five-year term, commencing May 1, 2017 and ending April 30, 2022, for a nominal fee of $10.

Recommendation: That the MVRD Board approve the Agreement between the Metro Vancouver Regional District and Catching the Spirit Youth Society for a term five-year term and nominal fee of $10 commencing May 1, 2017 and ending April 30, 2022 for use of the Picken House in Burnaby Lake Regional Park. Adopted on Consent

Minutes of the Regular Parks Meeting of the Metro Vancouver Regional District (MVRD) Board of Directors held on Friday, March 31, 2017 Page 3 of 7 2.1 Delegations Received at Committee March 2017 Report dated March 1, 2017 from Kelly Hardy, Office Supervisor, Board and Information Services, Legal and Legislative Services, providing the Board with delegation activities at Committee in response to Board direction to keep the Board informed.

Recommendation: That the MVRD Board receive for information the report, dated March 1, 2017, titled "Delegations Received at Committee March 2017" containing submissions received from the following delegates: a) Jo Ledingham, Belcarra South Preservation Society. Adopted on Consent

F. ITEMS REMOVED FROM THE CONSENT AGENDA

1.1 Belcarra Regional Park- Moving forward with Public Use of Belcarra South Report dated March 1, 2017 from the Parks Committee, together with report dated February 17, 2017 from Jamie Vala, Parks Central Division Manager, Regional Parks, seeking MVRD Board adoption of a preferred option for Belcarra South based on the results of the public engagement design and planning process Metro Vancouver conducted in 2016, and seeking direction on the next steps in the process.

9:24 a.m. Alternate Director Ball arrived at the meeting.

Discussion ensued about consultation with the City of Port Moody and Village of Belcarra on the matter.

Members expressed concerns about the timing of Port Moody's heritage designation, cabin conditions and associated costs, tenancy status, restricted public access, and implications of proceeding with consultation.

It was MOVED and SECONDED That the Metro Vancouver Regional Board refer the March 1, 2017 report titled "Belcarra Regional Park - Moving Forward with Public Use of Belcarra South", to the City of Port Moody and Village of Belcarra, to work with Metro Vancouver on alternatives or alternate uses of the cabins before a decision is made, and to consult on the general moving forward on public use. DEFEATED

Main Motion It was MOVED and SECONDED That the MVRD Board: a) endorse Belcarra South design concept Option 2 which retains the Bole House and Cabin 6 as multi-purpose buildings, gives priority to more natural open space, and opens the area to public use;

Minutes of the Regular Parks Meeting of the Metro Vancouver Regional District (MVRD) Board of Directors held on Friday, March 31, 2017 Page 4 of 7 b) direct staff to forward the report dated March 1, 2017, titled, "Belcarra Regional Park - Moving forward with Public Use of Belcarra South" to the City of Port Moody and to the Village of Belcarra for comments; and c) direct staff to post the report on the Metro Vancouver Regional Parks Public Engagement web page.

Comments were further offered about consulting with the City of Port Moody and Village of Belcarra.

Amendment to the Main Motion It was MOVED and SECONDED That the Metro Vancouver Regional District Board amend the Main Motion, in part b), by replacing the phrase "comments" with the phrase "consultation".

Members expressed concerns about the meaning and implications of consultation and requested a legal opinion on the matter.

Agenda Varied The order of the agenda was varied to consider a resolution to close meeting at this point.

K. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED That the MVRD Board close its regular meeting scheduled for March 31, 2017 pursuant to the Community Charter provisions, Section 90 (1) (i) as follows: "90 (1) A part of a board meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose." CARRIED

Adjournment The MVRD Board adjourned its regular Parks meeting of March 31, 2017 at 9:59 a.m. to convene a closed meeting.

Reconvene The MVRD Board reconvened its regular Parks meeting of March 31, 2017 at 10:24 a.m. with the following members being present:

MEMBERS PRESENT: Port Coquitlam, Chair, Director Greg Moore Burnaby, Director Sav Dhaliwal Vancouver, Vice Chair, Director Raymond Louie Burnaby, Director Colleen Jordan Anmore, Director John McEwen Coquitlam, Director Craig Hodge Bowen Island, Director Maureen Nicholson Coquitlam, Director Richard Stewart Burnaby, Director Derek Corrigan

Minutes of the Regular Parks Meeting of the Metro Vancouver Regional District (MVRD) Board of Directors held on Friday, March 31, 2017 Page 5 of 7 MEMBERS PRESENT (Continued): Surrey, Director Barbara Steele Electoral Area A, Alternate Director Bill Holmes for Surrey, Director Judy Villeneuve Maria Harris Surrey, Alternate Director Dave Woods for Linda Langley City, Director Rudy Storteboom Hepner Langley Township, Director Charlie Fox Tsawwassen, Director Bryce Williams Langley Township, Director Bob Long Vancouver, Alternate Director Elizabeth Ball for New Westminster, Director Jonathan Cote Gregor Robertson North Vancouver City, Director Darrell Mussatto Vancouver, Alternate Director Melissa De Genova North Vancouver District, Director Richard Walton for Heather Deal Port Moody, Director Mike Clay Vancouver, Director Kerry Jang Richmond, Director Malcolm Brodie Vancouver, Director Andrea Reimer Richmond, Director Harold Steves Vancouver, Director Tim Stevenson Surrey, Director Tom Gill West Vancouver, Director Michael Smith Surrey, Alternate Director Mike Starchuk for Bruce White Rock, Director Wayne Baldwin Hayne

MEMBERS ABSENT: Abbotsford, Director Sandy Blue Lions Bay, Director Karl Buhr Abbotsford, Director Henry Braun Maple Ridge, Director Nicole Read Belcarra, Director Ralph Drew Pitt Meadows, Director John Becker Delta, Director Lois Jackson Vancouver, Director Geoff Meggs

Discussion further ensued about implications with proceeding with consultation.

Question on the Amendment to the Main Motion Question was then called on the amendment to the Main Motion and it was DEFEATED

Question on the Main Motion Question was then called on the Main Motion and it was CARRIED Directors Clay, Cote, Holmes, Long, Steves, Storteboom, and Williams voted in the negative.

On-table replacement page titled "Table 3.0 Summary of Four Concept Options", is retained with the March 31, 2017 MVRD Board agenda.

G. REPORTS NOT INCLUDED IN CONSENT AGENDA No items presented.

H. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN No items presented.

Minutes of the Regular Parks Meeting of the Metro Vancouver Regional District (MVRD) Board of Directors held on Friday, March 31, 2017 Page 6 of 7 I. OTHER BUSINESS No items presented.

J. BUSINESS ARISING FROM DELEGATIONS No items presented.

K. RESOLUTION TO CLOSE MEETING This item was previously considered.

L. RISE AND REPORT (Items Released from Closed Meeting) No items presented.

M. ADJOURNMENT/CONCLUSION

It was MOVED and SECONDED That the MVRD Board conclude its regular Parks meeting of March 31, 2017. CARRIED {Time: 10:26 a.m.)

*re,Chair

21247927 FINAL

Minutes of the Regular Parks Meeting of the Metro Vancouver Regional District {MVRD) Board of Directors held on Friday, March 31, 2017 Page 7 of 7