MINUTES AAA VIC Division Meeting

Wednesday 7 August 2019 08:30 – 15:30

Holiday Inn Grand Centre Room, 10-14 Centre Road, Melbourne Airport

Chair: Katie Cooper

Attendees & Apologies: Please see attached

1. Introduction from Victorian Chair, Apologies, Minutes and Chair’s Report (Katie Cooper) • Introduced Daniel Gall, Deputy Chair for Vic Division • Provided overview of speakers for the day. • Dinner held previous evening which was a great way to meet and network – feedback welcome on if it is something you would like to see as an ongoing event

Chairman’s Report Overview – • Board and Stakeholder dinner in Canberra with various industry and political leader and influences in attendance • AAA represented at the ACI Asia Pacific Conference and World AGM in Hong Kong • AAA Pavement & Lighting Forum held in Melbourne CBD with excellent attendance and positive feedback on its value to the industry • June Board Meeting in Brisbane coinciding with Qld Div meeting and dinner • Announcement of Federal Government $100M for regional airports • For International Airports, the current revisions of the Port Operators Guide for new and redeveloping ports which puts a lot of their costs onto industry is gaining focus from those affected industry members • MOS 139 changes update • Airport Safety Week in October • National Conference in November on the Gold Coast incl Women in Airports Forum • Launch of the new Corporate Member Advisory Panel (CMAP) which will bring together a panel of corporate members to gain feedback on issues impacting the AAA and wider airport sector and chaired by the AAA Chairman

Thanks to Smiths Detection as the Premium Division Meetings Partner

2. AAA Update (Caroline Wilkie) • $100M announced in Federal Budgets and Labour also committing to funds. Discussion on how to utilise these funds. Department of Infrastructure engagement is currently underway

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regarding how to access funds. Will be $100M for use for airfield maintenance, not terminal infrastructure. Aimed at airport with <250K pax and those who don’t make enough revenue to invest in works they require. Also possible some limited funds for airports who services aeromedical (e.g. medical PAX waiting for flights with no shelter). The Department look at launch in October. Members will be notified when the funds become available. Some Regional Airports have struggled so this will assist them greatly. Those impacted by changes to MOS will be assisted also. • MOS139 revision – when it is released, CASA has agreed that AAA will ask airports to advise on issues that affect them to help industry when they are ready for implementation – updating airport practice notes (12 currently). Updating all online training courses with intended March implementation. Addressing the perceived delay in getting the MOS out – unexpected staff shortages has been a contributing factor and AAA identified an issue with CASA which was agreed to resolve before publishing. • Welcomed Michael Monck from Recreational Aviation (RAAus) and explained how this joint agreement is available for use by members for charging landing fees for Recreational pilots. Airport members were advised aeronautical fees should not be increased due to this being set up. • Major/metro sized airport issues – levels of ABF resourcing and new requirements implemented are currently being discussed. The inbound arrivals border processing trial at has been halted with explanations expected in the coming months about next steps. • PFAS at Airports – AAA established working group to work through issues • Policy – many are being worked through. The regional airfare enquiry is currently being conducted through Senate. The Port Operators Guide revisions is also being discussed with Department of Home Affairs • Staff change in AAA office – Annie Frisch, Events Director has departed, and we are delighted to welcome Nicole Campbell as her replacement. • Two (2) new AAA groups have been established – Women in Airports and Young Professionals Group. If you are interested in joining either of these, please contact the AAA. • Women in Airports – Sarah Renner has published the latest podcast and members are encouraged to listen. The WIA will be holding a forum in line with the National Conference (Monday 18/11). Will be a full day conference at a reduced price and men and women are encouraged all to register. If considering partnership or exhibition, please do so ASAP as only 12 booths left. Seeking award partners for national conference, if interested, please contact Caroline. • Conference program is developed in the Jan to Feb so if you have ideas for the agenda, please put into your calendar as it is locked own in the April • Airport Safety Week – 14 to 18 October 2019 - good for corporate membership to get involved and we encourage all members to be active promoting safety to their airport communities. The safety theme this year is ‘Our Airport Our Community’ • Members advised if they are interstate, they are welcome attend other AAA division meetings held • Mentoring Program – 23 partnerships have been arranged for this year who are being guided by The Art of Mentoring over the next 12 months. There were over 60 mentee applications. Will take 12 months and is run by Art of Mentoring.

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• The Strategic Plan has been updated by the Board for the next 5 years. All individuals who are listed as main member will receive a pack with documents updating on activities – feel free to share. • We have recently set up a new Corporate Advisory Panel (CAP) – created so that corporate membership can have a say/contribute to the running of the association. CAP meet prior to board meeting and have papers to consider and bring any issues/questions they have. First meeting will be in CBR. Please get your votes in soon for those members who received the voting packs.

3. Around the Tarmacs – Reports from Member Airports • Daniel Gall (Wellington Shire Council VIC) – advised of Neil Cooper’s retirement (apology for meeting) • Paul Ferguson () – New flight school secured international contract which will see another 20K movements this side of Xmas and working with Airservices on how to make this happen; 75% activities from Cat5 operators/working closely with CASA on building activity and process/master plan – looking at kicking off the end of the year with 18 months of work to be undertaken • Andrew Elliott () – International services launched last year with operations going very well. CT scanners being used since December 2018 and received scanning equipment for laptops in bags (domestic JQ only). Loads very good. Turn times good with few issues. Looking to expand International airline customer base. • Garry Baum (Lethbridge Airport) – experiencing traffic flow issues off Midland Highway – works costing $750K to be completed by Xmas which is a challenge; Problem with hangar height (1.4m too high) which is currently in the Supreme and Appeals courts resulting in high court costs; airport running well with an upgrade of the terminal building planned; • Andrew McCulloch (Bendigo Airport) – been acting in the role for 5 months. RPT service been going for 4 months – started well with good numbers each month; certified aerodrome weeks before service started; RMIT set up operations in last few weeks increasing flight school activity; next phase is terminal expansion and bringing more services in and creating a real airport infrastructure (lighting, wayfinding, etc). • Theo Christopher (Wellington Shire Council VIC) – Runway extension was 1500 to 1800m. Included new LED airfield lighting. Started works 26/11 and finished 17/5 - large engagement with stakeholders; Avgas at being installed and fuel facility being installed; Several new leases so doing well for a new airport; Star of the south - $2b+ project which is building the largest windfarm in the southern hemisphere is requiring some engagement; – has a large TAFE onsite. • Terry O’Sullivan () – Sharp Airlines ceased operation end of June - looking at new potential operators to set up charter; CFA made improvements to fire base – increase in offshore ops (gas rig off Peterborough) with FIFO staff • Travis Brown (Melbourne Airport) – Recently announced PAX figures for last FY – 37.4M for the year with 5.3% international growth; Melbourne Airport topped Australia in Quality of Service benchmarks; terminal space currently undergoing significant retail fitout scheduled for Xmas opening; undertaking large works in T2 arrivals hall (landside) taking up approx. 60% of the space for refit and modernising of the space; airfield – significant works underway with Taxiway Zulu expansion to build dual taxiway and expanded space; Taxiway

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Alpha completed; construction of new jet fuel tanks by JUHI providing excellent storage capacity for now and the future. • Colin Fort () – started in role in May 2019 from ; New CEO commenced 2 months ago; terminal extension underway; maintenance works – pavement management plan being worked on; master plan out for comment currently; airlines with Sharp and Corporate Air – operating to Orange and Dubbo; no significant change to PAX numbers; working on effects of operations of MEL runway • Katie Cooper (Melbourne Airport) – 3rd Runway Update – new data has identified the need to review the runway orientation. No decision has been made on this to date. Currently engaging with industry, government and community. A decision will make a decision in the coming months; recently purchased T1 (Qantas Terminal) which was at the end of its 30 year lease. Transition of T1 from QF to Melbourne Airport will be completed in stages and will take a year or two. • Neil Cooper retirement presentation – Katie thank Neil in absentia for his service to not only his airport and the Latrobe Valley but also to the AAA and wider aviation industry. The Victorian Chairman’s Award was accepted on Neil’s behalf by Daniel Gall.

4. Airservices Update Presentation (Scott Mitchell) • Responsible for airport and airline engagement down to ops level • Future airspace management – low level airspace areas are the focus. How does this impact the congestion of airspace and what role does Airservices play to regulate it. • Remote monitoring system – is it close to being implemented. Airservices advise that they are close to selecting a vendor. Have been watching what the rest of the world have been doing.

5. RAAus Update Presentation (Michael Monck) • Introduction of who they are and what they do. • Operate under a set of exemptions – section149 will form a relationship between CASA and RAAus and strengthen relationship between RAAus and the pilot. • They operate many flights as QF’s • Provided a 5 Year Strategy Overview with a focus on training and raising the standards

(Copy of presentation attached)

6. MOS139 Updates Presentation (Jason Rainbird, CASA)

• Any questions on projects, please email [email protected] • Training package – Webinars (explanatory sessions), e.g. AC’s AAA thinking of a ‘MOS139 for Dummies’ sessions. • Revised timeline for MOS139 publishing is scheduled for August 2019 with certified aerodromes having a compliance requirement from August 2020. • Discussion on Grandfathering piece and possible exemptions. Airports to review the best option for them and CASA are available to assist. • Copy of presentation attached)

7. Corporate Member Updates (All Corporate Members)

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Jill Brix - Avisure

• Conducting research on flying foxes and human conflict • Research radar and how we can get going in Australia Pacific Airports Tree and vegetation issues • Working with SYD on their heritage listing

Jim Parsons – Fulton Hogan

• Incident and Accident free in a busy environment; (Qld) completed runway overlay • Perth – pavement patching program incl. 20K tonne of asphalt • current project at MEL – taxiway Zulu; Brisbane – parallel runway • SYD – ongoing maintenance contract (9-year civil maintenance contract which commenced last year); many in the future planned. • Fast track concrete option – arrival of mixer trucks and will be used in MA works

Tom Barber – JJ Ryan Consulting

• Located in Melbourne and on the Gold Coast. Doing work with Mildura and looking at flight school up to 70 light aircraft and helicopter parking; other works in West Sale, Newman, Bankstown; Airport master planning; Webb Dock pavement and ramp designs; civil and sub engineering works

Bas Smeulders - Global Airspace Solutions

• Based in Albury – specialists in instrument Flight Procedure Design, Aeronautical Survey Charting and related training requirements for the aviation industry. Holds contract with Exxon Mobil Longford amongst others.

Martin Chlupac – Airport Lighting Specialists

• Offers comprehensive service to aerodromes throughout Australia and internationally. Primary business is the manufacture and supply of airport light equipment.

Carmen Chong – BECA

• Services cover wide range of industries and have completed projects including Changi T4, Melbourne Airport Foxtrot Apron Infill, Wellington Airport – Airfield Engineering Services.

Frank Doganel – Trident Services Australia

• 24 years in the industry offering services across Aviation, Commercial and Retail industries. Have a national aviation security team. Primary office in Brisbane and now in at Essendon Fields.

8. Aerodrome Sector Risk Profile (Joe Hain, CASA)

• Covering Sector Safety Risk Profiling Process, Aerodrome Sector Safety Risk Profile and Key Safety Initiatives for the Sector.

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• Aerodromes are a small part of the aviation sector. • State Safety Program – how we all work together with safety initiatives.

(Copy of presentation attached)

9. Airport Detective – Undertaking a Wildlife Strike Investigation (Jill Brix, Avisure)

• Wildlife strikes including bird strikes, were the most common type of incident involving both commercial air transport and general aviation operations • About 40% of all bird strikes are reported to ATSB contained no species information

(Copy of presentation attached)

10. Drones Panel (Chair: Scott Dullard, Melbourne Airport; Simon Godsmark, Airservices Australia; Superintendent Frank Schiliro, AFP)

• Discussion on worldwide drone issues and what the highest risks are to aviation • Many agencies are supporting getting processes in placed based on the disruption to operations it can cause • Looking initially at drones with a weight of 250kg and above. • Stats: For the 5 major airports (MEL basin is around the same as Perth and Brisbane) a drone has been reported by a controller pilot approx 20 times. As a comparison, in SYD 105 incidents were reported – mostly due to high density living and close to areas used by public. • Drone sightings are usually reported by aircrew to the tower who then contact VicPol. That part of the airspace is ‘sterilised’. Police report back to Airservices if they can see the drone (drones have a short battery life so many aren’t in the sky for long periods • Gatwick’s major disruption event saw 1000 flights disrupted at a cost of $54M. Lessons learned on how to make decisions and pass the risks to the airlines. • Recommendations for airports are to - Write your plans, then test your plans. Communicate with airlines so their pilots can make a risk assessment to either divert or continue. Volcanic disruptions see the same reasoning. Allow airlines to make the risk assessment. • VicPol have recently established a new RPAS Unit (aero scope device) based at Essendon Fields. The first state in Australia to have such a unit. The unit has the ability to monitor airspace and monitor drones. It’s mobile and has a coverage range of 60km between the operator and the drone so they can deploy the police to the location of the drone. Most drone activities are under CASA regulations. VicPol are working with CASA to work within their regulations. • Most incursions are accidental but need to be mindful of intentional disruption or malicious intent • Changes to legislation (State and Federal) – Airservices are bound by local legislation. • AFP are located at 9 locations across the country. Primary purpose is for a counter terrorism response working with VicPol to take command. Drones carrying an IED or something to cause immediate harm is of greatest threat. Rely on gathering intel and have preventive measures in place. Working closely with overseas agencies to understand risks and building framework around how to manage it. • Everyone can play a part, work collaboratively and share knowledge around it.

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• Airservices looking at a UTM System to integrate and manage better with ongoing working done. • Drones can also be used in a positive way – Airservices used drones to carry out inspections which has been very effective. Drones are registered and pilots are licensed.

11. Final Comments and close of meeting (Katie Cooper, Victorian Chair)

• Thank you to all attendees, to all speakers and to Smiths Detection for their continued support. • Reminder of AAA National Conference from 19-25 November 2019 on the Gold Coast.

Meeting closed: 3.20pm

Attendees

Hannah Spangaro ADB Safegate Australia Pty Ltd Martin Chlupac Airport Lighting Specialists Pty Ltd Scott Mitchell Airservices Australia Frank Lenarcic Altara Group Pty Ltd Caroline Wilkie Australian Airports Association Andrew Elliott Avalon Airport Dave Moreland Avalon Airport Davina Ferreira Avalon Airport Bron Wiseman Avdata Australia Scott Barnes Avdata Australia Jill Brix Avisure Roger Druce Bacchus Marsh Aerodrome Andrew McCulloch City of Greater Bendigo Joel Hain Civil Aviation and Safety Authority (CASA) Brad Sinclair Civil Aviation and Safety Authority (CASA) Jason Rainbird Civil Aviation and Safety Authority (CASA) Phil McConnell Cloud Aviation Pty Ltd Jeremy Hochman Downer Ross Ioakim Downer Callum Bollard Downer EDI Works Pty Ltd Justin Dessmann Essendon Fields Carla Rutherford Essendon Fields Brendan Pihan Essendon Fields Jim Parsons Fulton Hogan Garry Baum G & P Baum Superannuation Luis Neumann Glidepath Australia Pty Ltd Bas Smeulders Global Airspace Solutions Jonathon Van Ree Global Airspace Solutions Joseph Walsh Hatch Robert Nedelkovski ISS Security

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Deboarah Stubbs ISS Security Ana Correal Jacobs Girish Tekwani Jacobs Jason Ryan JJ Ryan Consulting Pty Ltd Tom Barber JJ Ryan Consulting Pty Ltd Trent Kneebush Kneebush Planning Pty Ltd Kieran Donovan Lower Capital Christophe Delaire Marshall Day Acoustics Pty Ltd Katie Cooper Melbourne Airport Kevin McFarlane Melbourne Airport Virginia Smedley Melbourne Airport Matthew Howe Melbourne Airport Joel Plueckhahn Melbourne Airport Travis Brown Melbourne Airport Rosie Offord Melbourne Airport Rebecca Donnet Moorabbin Airport Corporation Paul Ferguson Moorabbin Airport Corporation Narelle Di Toro Moorabbin Airport Corporation Samuel Hill Mott MacDonald Stephen Maltby Nuctech (Nuctech Sydney Pty Ltd) Michael Monck RAAus David McNeil Securitas Transport Aviation Security Australia Pty Ltd Daan van Vroonhoven Securitas Transport Aviation Security Australia Pty Ltd Michael Burgener Smiths Detection (Australia) Pty Ltd Rob Morris To70 Aviation (Australia) Frank Doganel Trident Services Australia Pty Ltd Peter Caput Trident Services Australia Pty Ltd Terry O'Sullivan Warrnambool City Council Theo Christopher Wellington Shire Council (VIC) Daniel Gall Wellington Shire Council (VIC) Grant Moffitt Wilson Aviation Services Pty Ltd

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