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ADDITIONAL CLARIIFICATION to BIDDER's QUERIES 12 Sept 2013

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ADDITIONAL CLARIIFICATION to BIDDER's QUERIES 12 Sept 2013 Invitation to Bid (ITB) PROCUREMENT OF BIOLOGICAL BINOCULAR MICROSCOPE ITB No. - UNOPS/KHOC/ITB EQUIP/2013/02 ADDITIONAL CLARIIFICATION TO BIDDER’S QUERIES 12 Sept 2013 Reference to the above ITB, UNOPS has received the below queries from bidders and we would like to share the clarifications as below: Query 1 In case we have a demo unit of the item to submit, can we submit the demo unit with the document? It would be easier for your team to do evaluation. Then the demo unit must give return back to the bidder after evaluation finish. Clarification: UNOPS would like to suggest bidders just to submit the product catalogues attached with the bidding document for evaluation. UNOPS will ask the winning bidder to submit the sample unit after completion of evaluation. Query 2 Delivery, As UNOPS mention in the clarification note that microscope will be install in Phnom Penh and distribute to different places in Cambodia, which we don’t know if we still responsible for the delivery to different places? Clarification: Delivery terms are CPT-Sihanouk Ville Sea Port or CPT – International Airport, Phnom Penh, Cambodia (one of those terms to be decided by UNOPS during the evaluation). In both the delivery terms, UNOPS will be responsible to transport the goods from seaport or airport as the case may be to Phnom Penh and store them in a warehouse where Supplier would be asked to complete the installation and a third party internationally recognized inspection agency to conduct the sampling and testing. After the goods are passed by the inspection agency, UNOPS will make the arrangements for further transportation and distribution in Cambodia. Therefore, bidders are not required to deliver the microscopes to difference places in Cambodia. 1 of 2 Query 3: Qualification, is it to submit after if we are selected? We want to make sure as in Page 3, document to be enclosed along with the bid no mention post qualification document. Clarification: In the clause # 38 “Post Qualification Assessment” requirements are mentioned in the bidding document. Bidder is required to submit other relevant documents to prove that bidder have sufficient financial and technical capacity to perform the work under this contract. Query 4: Bid Security, 2% of the total amount: there are 2 options to quote, please confirm 2% of the big amount can be option 1 or option 2 not total amount of option 1 and option 2. Clarification: In case of bidder is submitting 2 options of 2 different brands, bidder should submit 2% amount for bid security of the highest quoted price out of 2 options. There is no need to submit 2% bid security for each option. Query 5. In Price schedule mentioned CIF Sihanouk Ville and CIP Phnom Penh airport. CIF Sihanouk Ville, we will need to include only freight and insurance, and UNOPS will pay for clearance and transport from Sihanouk Ville to Phnom Penh. CIP Phnom Penh airport mean we will pay freight, insurance and clearance but transport cost from airport to warehouse is responsible by UNOPS. By this assumption, the price of CIP airport is higher than CIF seaport. Please confirm if the above assumption is correct. Clarification: Please note that UNOPS decided to change the Incoterms CIF and CIP to “CPT” (Please refer to Amendment 3 to ITB). Bidders are required to submit bid in the two options: 1st Option: CPT at Sihanouk Ville Port. 2nd Option: CPT at Sihanouk Ville Port. With CPT Incoterms, bidder is not required to pay for insurance of the goods during transit which would be arranged by UNOPS under its global cargo insurance policy. For more details of obligations of Buyer and Seller under Incoterms, bidders are advised to refer Incoterms 2010. 2 of 2 Query 6. Will we submit quote without all the taxes? Clarification: Yes. Please submit your quote without any taxes and duties. However, Bidder would be required to arrange Export License if required in their country and of course bear all expenses including taxes if any for shipping the goods to Cambodia. Bidder will not be responsible for taxes, duties and custom clearance after arrival of goods in Cambodia, which will be taken care of by UNOPS. Query 7. Contract Form on Page 59 of bidding document; please do mention us of more detail for the other terms in case of contract awarded (Copy of the contract). Clarification: Formal contract will be drafted after award. ITB and bid offer submitted by the bidder will form part of that Contract. Query 8 Delivery term in both options: CIF & CIP Please confirm us the Customs Clearance Processing will be done by end-user. Please do confirm us the delivery from Customs Place to the Final Place will be done by end-user. Clarification: Already replied above. Query 9 Price Schedule Form on Page 29, Schedule No. 2-Comprehensive Maintenance Contract (CMC) – 5 years (after expiry of 2 years warranty period) of 200 units. Please do confirm us the Location for Maintenance processing. Our Price offer will not include Transportation, Accommodation & Per-diem cost. Clarification: Bidder should offer the CMC charges at Phnom Penh, capital of Cambodia. Query 10 Please provide Manufacturer’s Authorization Form. Clarification: Please find attach document of Manufacturer’s Authorization Form. 3 of 2 Draft distribution list of microscope Province OD Health Facilities Type Facility Qty Banteay Meanchey Ou Chrov Balaing HC 1 Nimith HC 1 Ou Russei HC 1 Poipet II HC 1 Thma Puok Svay Chek FDH 1 Total Microscope…… 5 Battambang Phlov Meas HC 1 Treng HC 1 Mong Russei Robas Mongkol HC 1 Sampov Luon Angkor Ban HC 1 Baraing Thleak HC 1 Chak Krei HC 1 Kamrieng HC 1 Pich Chenda HC 1 Serei Meanchey HC 1 Thma Koul Khleang Meas HC 1 Total Microscope…… 10 Chamkar Leu - Bos Khnaor HC 1 Stueng Trang Chamkar Andoung HC 1 Cheyo HC 1 Dang Kdar HC 1 Daun Thi HC 1 Lvea Leu HC 1 Me Sar Chrey HC 1 Sopheas HC 1 Svay Teab HC 1 Ta Prok HC 1 Taing Krang HC 1 Kampong Cham - Prek Kak FDH/RH 1 Kampong Siem 5 of 2 Kroch Chhmar - ARACTNOUT HC 1 Stueng Trang Tourl Sambour HC 1 Memut Memut RH 1 Chan Moul HC 1 Choam Kravien HC 1 Choam Treak HC 1 Dar HC 1 Kampoan HC 1 Rumchek HC 1 Samrong HC 1 Sla HC 1 Ponhea Krek - Chi Peang HC 1 Dambae Chong Cheach HC 1 Dambae HC 1 Ponley HC 1 Seda HC 1 Tuek Chrov HC 1 Veal Mlu HC 1 Prey Chhor - Trapeang Preah HC 1 Kang Meas Tbong Khmum - Chhouk HC 1 Kroch Chhmar Kor-Lngieng HC 1 Tuol Snuol HC 1 Total Microscope…… 34 Kampong Chhnang Boribo Boribo RH 1 Kdol HC 1 Kraing Leav HC 1 Kraing Skear HC 1 Pech Changvar HC 1 Trapeang Chan HC 1 Kampong Kg. Chhnang Prov. RH 1 Chhnang Hospital Chieb HC 1 Kampong Hau FDH 1 Kampong Tralach Kg. Tralach RH 1 6 of 2 Krang Lvea HC 1 Svay Chuk HC 1 Total Microscope…… 12 Kampong Speu Kampong Speu. Kg. Speu Prov. Hosp RH 1 Krouch Meas HC 1 Prey Chumpou Mean HC 1 Ang Samraong Rumduol HC 1 Ta Lat HC 1 Pou Angkrang HC 1 Srong HC 1 Tuol Sala Svay HC 1 Chochep Veal Ang Popel HC 1 Amleang HC 1 Cheung Roas Samaki HC 1 Dom Kvet HC 1 Monor Rung Roeang HC 1 Total Microscope…… 13 Baray and Kampong Thom Baray Santouk RH 1 Santuk Choeung Doeung HC 1 Krava HC 1 Ti Po HC 1 Chey HC 1 Chheu Teal HC 1 Chhouk HC 1 Damrei Slab HC 1 Kampong Svay HC 1 Dong HC 1 Samdach Ao Kraya HC 1 Sakream Total Microscope…… 11 Kampot Chhouk Chhouk RH 1 Ang Ro Meas HC 1 Bunrany Hun Sen Koh HC 1 Sla Chres HC 1 7 of 2 Chumpou Voan HC 1 Koh Sla HC 1 Preah Theat Raingsei HC 1 Sre Cheng HC 1 sre knung HC 1 Voat Koy HC 1 Kampot Kampot Prov. Hosp RH 1 ChakKrey Ting HC 1 Kampong Kreng HC 1 Koh Toch HC 1 Prey Khmum HC 1 Steung Keo HC 1 Trapaing Ropov HC 1 Trapaing Sangker HC 1 Troeuy Koh HC 1 Total Microscope…… 19 Kep Kep Kep Prov. Hosp RH 1 Pong Teuk HC 1 Total Microscope…… 2 Smach Mean Smach Mean Chey Koh Kong RH 1 Chey Prov. Hosp Neang Kok HC 1 Russei Chrum HC 1 Trapaing Roung FDH 1 Srae Ambel Srae Ambel RH 1 Boeng Preav HC 1 Chiphat HC 1 Srae Ambel HC 1 Total Microscope…… 8 Kratie Chhlong Chhlong RH 1 Chambak HC 1 Chroy Thmor HC 1 Damrei Phong HC 1 Kanhchor HC 1 Pongro HC 1 8 of 2 Ta Mao HC 1 Kratie Kratie Prov. Hosp 1 Bos Leav HC 1 Changkrang HC 1 Chrouy Banteay HC 1 Kantuot HC 1 Ksim HC 1 Rolours HC 1 Sandan HC 1 Saob HC 1 Thma Krae HC 1 Thmei HC 1 Total Microscope…… 18 Sen Monorom Prov. Mondul Kiri Sen Monorom RH 1 Hosp Sen Monorom HC 1 Total Microscope…… 2 Oddar Meanchey Prov Oddar Meanchey Samraong RH 1 Hosp Chhouk HC 1 Kouk Khpos HC 1 Kouk Mon HC 1 O Krouch HC 1 Ou Smach HC 1 Pha Av HC 1 Pong Ro HC 1 Rom Chek HC 1 Trapaing Taov HC 1 Total Microscope…… 10 Pailin Pailin Pailin Prov. Hosp RH 1 Ou chra HC 1 Total Microscope…… 2 9 of 2 Preah Vihear Tbeng Meanchey 16 Makara RH 1 Chea Sim HC 1 Koh Ke HC 1 Sen Rong Reoung1 HC 1 Sen Techas HC 1 Tbeng Meanchey HC 1 Techo Bosbov HC 1 Techo Morakot HC 1 Thnal Baek HC 1 Yeang HC 1 Total Microscope…… 10 Pursat Bakan Bakan RH 1 Ta Lo HC 1 Sampov Meas Sampov Meas RH 1 Ansa Chambak HC 1 Chhouk Meas HC 1 Prongil HC 1 Samraong HC 1 Ta Sah HC 1 Total Microscope…… 8 Ratanak Kiri Ratanakiri Ratanakiri prov.
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