Forward Plan of Key Decisions

WOKING BOROUGH COUNCIL FORWARD PLAN OF KEY DECISIONS

CIVIC OFFICES GLOUCESTER SQUARE WOKING GU21 6YL 01483 755855 www.woking.gov.uk

9 September 2020 Period Covered: September 2020 - January 2021

WOKING BOROUGH COUNCIL’S FORWARD PLAN OF KEY DECISIONS

Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, Woking Borough Council is required to publish a notice setting out the key decisions to be taken by the Council at least 28 clear days before the decision is made. In addition, the regulations require the Authority to publish details of any decisions to be taken in private at a meeting of the Executive at least 28 clear days before the meeting. It is intended that, by publishing the Plan, the citizens of Woking will be able to find out the expected timing of key decisions, who will take them and also the consultation mechanisms available.

For completeness this plan lists all the decisions to be taken by the Executive.

Key decisions are decisions made in connection with the discharge of a function which is the responsibility of the Council’s Executive which is likely to result in:

The Council incurring expenditure which is, or the making of savings which are, significant having regard to the Council’s budget for the service or function to which the decision relates, or

Significant effects on communities living or working in an area comprising two or more wards or electoral divisions in the area of the Council.

Key decisions can be taken by an individual Member or officer on behalf of the Executive under delegated powers.

Contact details for members of the Executive and the Council’s Corporate Management Group are set out in this document.

Any reports relevant to the key decisions or the listed background documents (with the exception of confidential information) can be viewed on the website (www.woking.gov.uk), at the Civic Offices, or a copy can be purchased for a reasonable fee. A notice setting out the outcome of the decision will also be available within six days of the relevant meeting. For further details contact Democratic Services on 01483 743863 or e-mail [email protected]

Councillor D J Bittleston Leader of the Council The Executive

Chairman: Councillor D J Bittleston [email protected]

Vice-Chairman: Councillor A Azad [email protected]

Councillor S M Ashall Councillor K M Davis [email protected] [email protected]

Councillor G S Cundy Councillor D Harlow [email protected] [email protected]

Councillor C S Kemp [email protected] Officers

Corporate Management Group

Chief Executive: Ray Morgan 01483 743333 [email protected]

Deputy Chief Executive: Douglas Spinks 01483 743440 [email protected]

Director of Legal & Democratic Services/ Director of Finance/ Director of Housing Monitoring Officer Chief Finance Officer Louise Strongitharm Peter Bryant Leigh Clarke 01483 743599 01483 743030 01483 743277 [email protected] [email protected] [email protected]

Director of Community Services Director of Neighbourhood Services Julie Fisher Geoff McManus 01483 743301 01483 743707 [email protected] [email protected] 10 September 2020

Key Subject Decision to be taken Consultation Background Contact Officer Decision (Undertaken prior to Documents the meeting unless otherwise stated)

No Notice of Motion - Cllr M To consider the Notice of Cllr Azad, Portfolio None. Director of Legal and Ali - Expenses paid by Motion from Cllr M Ali referred Holder. Democratic Services Woking Council owned to the Executive on 10 (Peter Bryant) bodies September 2020 by Council on 30 July 2020.

Yes Reorganisation of Local To determine arrangements to Cllr Bittleston, None. Chief Executive (Ray Government respond to emerging Leader of the Morgan) proposals. Council.

Yes Management To determine arrangements Cllr Azad, Portfolio None. Chief Executive (Ray Arrangements for recruitment. Holder. Morgan)

No Performance and Financial To consider the Performance Cllr Bittleston, None. Chief Finance Officer Monitoring Information and Financial Monitoring Portfolio Holder. (Leigh Clarke) Information contained in the Green Book. 8 October 2020

Key Subject Decision to be taken Consultation Background Contact Officer Decision (Undertaken prior to Documents the meeting unless otherwise stated)

No Housing Management and To recommend to Council that Cllr Harlow, None. Director of Housing Maintenance Service the delivery approach for Portfolio Holder, (Louise Strongitharm) Housing Management and Housing Task Maintenance Services from 1 Group. April 2022 be agreed (subject to consultation).

No Woking Borough Council To recommend to Council that Cllr Bittleston, None. Director of Legal and Social Media Policy the Woking Borough Council Portfolio Holder. Democratic Services Social Media Policy be (Peter Bryant) approved.

No Regulation of Investigatory To receive the IPSO report Cllr Azad, Portfolio None. Director of Legal and Powers Act 2000 - IPSO and agree any necessary Holder. Democratic Services Report resulting actions. (Peter Bryant)

Yes Treasury Management To receive the Annual Cllr Azad, Portfolio None. Chief Finance Officer Annual Report 2019-20 Treasury Management Report. Holder. (Leigh Clarke)

No Monitoring Reports - To provide quarterly reports on Cllr Bittleston, None. Chief Executive (Ray Projects the progress of projects in the Portfolio Holder. Morgan) interests of financial prudence and corporate governance. No Local Authority Company To recommend to Council that Cllr Bittleston, None. Director of Legal and a local authority company be Leader of the Democratic Services set up. Council, (Peter Bryant) Portfolio Holder. (The press and public will be excluded from the meeting during consideration of this item in view of the nature of the proceedings that, if members of the press and public were present during this item, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972.)

Yes Property Management - To consider proposals related Cllr Bittleston, None. Chief Executive (Ray Wolsey Place to the former Tante Marie unit. Leader of the Morgan) Council, (The press and public will be Cllr Azad, Portfolio excluded from the meeting Holder. during consideration of this item in view of the nature of the proceedings that, if members of the press and public were present during this item, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972.) Yes Property Management - To consider proposals for Cllr Azad, Portfolio None. Chief Executive (Ray Commercial Rents revised arrangements in light Holder. Morgan) of Covid.

(The press and public will be excluded from the meeting during consideration of this item in view of the nature of the proceedings that, if members of the press and public were present during this item, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972.)

Yes Property Management - To consider future support Cllr Bittleston, None. Chief Executive (Ray Woking and Sam Beare arrangements. Leader of the Morgan) Hospice Council, (The press and public will be Cllr Azad, Portfolio excluded from the meeting Holder. during consideration of this item in view of the nature of the proceedings that, if members of the press and public were present during this item, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972.) 19 November 2020

Key Subject Decision to be taken Consultation Background Contact Officer Decision (Undertaken prior to Documents the meeting unless otherwise stated)

Yes Smarts Heath Road To recommend to Council Cllr Azad, Portfolio None. Chief Executive (Ray Woking Gymnastic Centre funding arrangements for the Holder. Morgan) implementation of the approved scheme.

Yes Review of Fees and To recommend to Council that Cllr Azad, Portfolio None. Chief Finance Officer Charges 2021-22 the discretionary Fees and Holder, and service (Leigh Clarke) Charges for 2021-22 be users where approved. appropriate.

Yes Robin Hood To recommend to Council the Cllr Azad, Portfolio None. Deputy Chief Executive provision of Loan Finance to Holder. (Douglas J Spinks) Rutland Woking for the development of the former Pub site for residential accommodation.

No Calendar of Meetings To recommend to Council the Cllr Azad, Portfolio None. Director of Legal and 2021-22 Calendar of Meetings for Holder. Democratic Services 2021-22. (Peter Bryant)

No Draft General Fund Budget To receive the draft General Cllr Azad, Portfolio None. Chief Finance Officer 2021-22 Fund 2021-22 for the purpose Holder, and (Leigh Clarke) of finalising proposals for Business service budgets and Council Managers. Tax. No Draft Housing Revenue To receive the draft Housing Cllr Azad, Portfolio None. Chief Finance Officer Account Budget Update Revenue Account estimates Holder, and (Leigh Clarke) 2021-22 2021-22 for the purposes of Business finalising proposals for service. Managers.

Yes Draft Investment To receive the draft Cllr Azad, Portfolio None. Chief Finance Officer Programme 2020-21 to Investment Programme. Holder, and (Leigh Clarke) 2024-25 Business Managers.

No Health and Wellbeing To update the Executive on Cllr Ashall, Portfolio None. Director of Community Strategy the Strategy. Holder, Services (Julie Fisher) Internal Officers.

No Churchyard Closure and The Executive is requested to Cllr Davis, Portfolio None. Director of Neighbourhood Transfer of Maintenance resolve that the responsibility Holder. Services (Geoff McManus) Responsibility – St Mary for the maintenance of the The Virgin Horsell closed churchyard at St Mary The Virgin Horsell is transferred to Woking Borough Council.

Key Subject Decision to be taken Consultation Background Contact Officer Decision (Undertaken prior to Documents the meeting unless otherwise stated)

Yes Applications for Financial To receive the annual report Cllr Azad, Portfolio None. Chief Executive (Ray Assistance 2021/22 on applications for the Holder, Morgan) Community Support Scheme Internal Officers. for the 2021/22 financial year.

No Age UK Surrey - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Byfleet Bowls Club - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Cherry Trees - Application To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray for Financial Assistance application. Holder. Morgan) Internal Officers.

Yes Citizens Advice Woking - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

Yes Coram Life Education - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Crossroads Care Surrey - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers. No Engage Woking Schools - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Friends of the Elderly - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder Morgan) Assistance Internal Officers.

No GASP Motor Project - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Headway Surrey - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers,

No Home-Start Runnymede To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray and Woking - Application application. Holder. Morgan) for Financial Assistance Internal Officers.

No Inclusive Intergenerational To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Dance - Application for application. Holder. Morgan) Financial Assistance Internal Officers.

No Intergenerational Music To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Making - Application for application. Holder. Morgan) Financial Assistance Internal Officers.

No Jigsaw (South-East) - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Let's Read Ltd - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers. Yes LinkAble - Application for To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Financial Assistance application. Holder. Morgan) Internal Officers.

Yes MASCOT - Application for To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Financial Assistance application. Holder. Morgan) Internal Officers.

Yes Mayford Village Hall - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Mediation Surrey - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Outline - Application for To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Financial Assistance application. Holder. Morgan) Internal Officers.

No Relate West Surrey - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Sight for Surrey - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Surrey Care Trust - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Surrey Drug and Alcohol To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Care Ltd - Application for application. Holder. Morgan) Financial Assistance Internal Officers. No Surrey North Area Cruse To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Bereavement Care - application. Holder. Morgan) Application for Financial Internal Officers. Assistance

No Surrey Welfare Rights Unit To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray - Application for Financial application Holder. Morgan) Assistance Internal Officers.

No TALK Surrey CIO - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No The Brigitte Trust - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No The Club at Old Woking - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No The Counselling To determine the application. Cllr Azad, Portfolio None. Chief Executive (Ray Partnership - Application Holder. Morgan) for Financial Assistance Internal Officers.

Yes The Lighthouse - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

Yes The Maybury Centre Trust To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray - Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No The Therapy Garden - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers. No The Useful Wood To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Company - Application for application. Holder. Morgan) Financial Assistance Internal Officers.

Yes The Woking Community To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Furniture Project - application. Holder. Morgan) Application for Financial Internal Officers. Assistance

Yes Trinity Methodist Church To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray (ROC Woking) - application. Holder. Morgan) Application for Financial Internal Officers. Assistance

No West Surrey Family To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray History Society - application. Holder. Morgan) Application for Financial Internal Officers. Assistance

No Woking Age Concern - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Woking and District Men's To determine the application. Cllr Azad, Portfolio None. Chief Executive (Ray Shed - Application for Holder. Morgan) Financial Assistance Internal Officers.

Yes Woking and Sam Beare To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Hospices - Application for application. Holder. Morgan) Financial Assistance Internal Officers.

No Woking and Weybridge To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Branch of Parkinson's UK - application. Holder. Morgan) Application for Financial Internal Officers. Assistance No Woking Blackhawks To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Basketball Club - application. Holder. Morgan) Application for Financial Internal Officers. Assistance

Yes Woking Community To determine the grant Cllr Azad. Portfolio None. Chief Executive (Ray Transport (Bustler) - application. Holder. Morgan) Application for Financial Internal Officers. Assistance

Yes Woking Community To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Transport (Town Centre application. Holder. Morgan) Buggy) - Application for Internal Officers. Financial Assistance

No Woking Family Contact To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Centre - Application for application. Holder. Morgan) Financial Assistance Internal Officers.

No Woking High School To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Academy Trust - application. Holder. Morgan) Application for Financial Internal Officers. Assistance

No Woking Parks Bowls Club To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray - Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Woking People of Faith - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Woking Shopmobility - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers. No Woking Street Angels - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder Morgan) Assistance Internal Officers

No Woking Strokeability - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

No Woking Talking To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Newspaper (1988) application. Holder. Morgan) Association - Application Internal Officers. for Financial Assistance

Yes Woking United Reformed To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Church Charity - application. Holder. Morgan) Application for Financial Internal Officers. Assistance

No Woodham Parish Hall - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

Yes York Road Project - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers.

Yes Your Sanctuary - To determine the grant Cllr Azad, Portfolio None. Chief Executive (Ray Application for Financial application. Holder. Morgan) Assistance Internal Officers. 14 January 2021

Key Subject Decision to be taken Consultation Background Contact Officer Decision (Undertaken prior to Documents the meeting unless otherwise stated)