MICROSOFT POWERPOINT MADE EASY - Version 3

POWER-TECH COMPUTERS (PTC), Revised on 22nd November 2020, MICROSOFT POWERPOINT MADE EASY - Version 3

MICROSFT POwerPoinT (MSPP) (BASED ON OFFICE 365 AND WINDOWS 10)

Module 4 FORMATTING TEXT AND LAYOUTS

Fredrick Ezeh Power-Tech Computers (PTC)

THERE IS NO REAL SUCCESS WITHOUT SINCERE HARDWORK) - FRED 1

POWER-TECH COMPUTERS (PTC), Revised on 22nd November 2020, MICROSOFT POWERPOINT MADE EASY - Version 3 MICROSOFT POWERPOINT@ MODULE 4 FORMATTING TEXT AND LAYOUTS ➢ Font-Level Formatting ➢ Aligning Text ➢ Using Indentations ➢ Using Line and Paragraph Spacing ➢ Creating and Working with Columns ➢ Using Format Painter ➢ Changing Case of Text ➢ Using Superscripts and Subscripts ➢ Using Single and Double-Strikethrough (Naira Sign) ➢ Adding Bullets and Numbered Lists ➢ Creating Headers and Footers ➢ Inserting Slide Numbers ➢ Insert Date and Time

Font-Level Formatting A font is a set of characters that has a unique style such as the Courier New font, New Roman Times etc. Font-size refers to the text size and is generally measured in points. Font-style refers to text enhancements such as bold, italics etc. Other attributes can be underline, shadow, emboss etc. To apply all the mentioned font-level formatting to text: 1. Select the text

2. Click Home menu/tab. From the Font group , click the icon to display a dialog box 3. Click the “Font” tab 4. Select the Font type from the “Latin text font” box e.g. Arial, Calibri etc. 5. Select the Font-Style e.g. bold, italics etc. 6. Select the Font-Size, and Select the Font-Color 7. Select the Underline-Style and Color, and other effects like Shadow, Strikethrough etc. 8. Click OK NOTE: You can also directly choose a font option by just clicking it directly on the Font group. Use the mouse pointer and point to each font option (e.g. Italics I) to see their names.

THERE IS NO REAL SUCCESS WITHOUT SINCERE HARDWORK) - FRED 2

POWER-TECH COMPUTERS (PTC), Revised on 22nd November 2020, MICROSOFT POWERPOINT MADE EASY - Version 3 Aligning Text PowerPoint allows you to change the alignment of text within a paragraph. Texts can be aligned to the left, right, center or be justified. The alignment buttons ( ) are located on the Paragraph group under the Home menu/tab. The Align Left aligns text with the left margin of the slide. The Align center aligns text at the center of the slide. The Align Right aligns text with the right margin of the slide. The Justify aligns text in such a way that both the left and right margins are even. To align text: 1. Select the text you wish to align 2. Click Home menu/tab. 3. From the Paragraph group , click the icon to display a dialog box 4. Click the “Indents and Spacing” tab and go to the General section. 5. Click the “Alignment” drop-down arrow to see a list of alignments 6. Click any you want e.g. Left, Centered, Right, or Justified. 7. Click OK NOTE: You can also directly choose an alignment option by just clicking it directly on the Paragraph group.

Use the mouse pointer and point to each option (e.g. Center ) to see their names.

Using Indentations Indentation is similar to alignment except that it possesses some features different from alignment. There are four types of indents: ▪ Left Indent: The entire paragraph will be indented on the left side. ▪ Right Indent: The entire paragraph will be indented on the right side ▪ First Line Indent: The first line of the paragraph will be indented on the left side ▪ Hanging Indent: All lines except the first line of the paragraph will be indented on the left side.

Using Line and Paragraph Spacing Line Spacing has to do with the spacing between lines of texts or sentences in a paragraph. To Change the Spacing Between Lines of Texts of a Paragraph 1. Select the paragraph or lines of text 2. Click Home menu/tab. 3. From the Paragraph group , click the icon to display a dialog box 4. Click the “Indents and Spacing” tab and go to the Spacing section. 5. Click the “Line Spacing” drop-down arrow to display a list 6. Select the line spacing you want e.g. Single, Double, 1.5 Lines etc. THERE IS NO REAL SUCCESS WITHOUT SINCERE HARDWORK) - FRED 3

POWER-TECH COMPUTERS (PTC), Revised on 22nd November 2020, MICROSOFT POWERPOINT MADE EASY - Version 3 7. Click OK NOTE: You can also directly choose a “Line and Paragraph Spacing” indent option by just clicking it directly on the Paragraph group.

Creating and Working with Columns You can format text in your Presentation into multiple columns. To insert columns in your Presentation: 1. Click Home menu/tab 1. From the Paragraph group , click the drop-down arrow of the “Add and Remove

Columns” icon . This displays a list of options. 2. Click “More Column” to display a dialog box 3. You can specify the number of columns you want in the “Number:” check box. 4. Specify the Space between each column in the “Spacing” box 5. Click OK NOTE: You can also directly choose a “Column” option by just clicking it directly on the Paragraph group.

Using Format Painter The Format painter is located within the “Clipboard” group under the Home menu/tab and is a handy way to apply formatting changes in one step. The format painter has a paintbrush icon or Formatting can be applied continuously until you click the format painter again. To apply the format or style of a text/phrase to another: 1. Type the texts “PTC”, “CLUE”, “FISH”, “GOLD”, “PHOTO”. 2. Select the text “PTC” and make it bold, and change its color to red. This will appear as “PTC”. 3. Click Home menu/tab, and on the “Clipboard” group , click the Format Painter button

4. Move to the text “CLUE” select it. This will apply same effects from “PTC” and will look like “CLUE”. 5. If you wish to apply the format to the other texts 6. Select the already formatted text again i.e. “PTC”. 7. Double-click the Format Painter button 8. Move to the text “FISH” and select it. This will appear as “FISH”. 9. Move to the next text “GOLD” and select it. This will appear as “GOLD”. 10. Continue moving to and selecting all other text/phrase you want e.g. “PHOTO” etc. 11. Click the Format Painter button again when finished

THERE IS NO REAL SUCCESS WITHOUT SINCERE HARDWORK) - FRED 4

POWER-TECH COMPUTERS (PTC), Revised on 22nd November 2020, MICROSOFT POWERPOINT MADE EASY - Version 3

Changing Case of Text You can change how the text in your Presentation appears, for example: - in capital letters (UPPERCASE), - small letters (lowercase), - Sentence case (first letter of first word in Capital), - tOGGLE cASE (first letter of each word in small case or letter), and - “Capitalize Each Word” (first letter of each word in big case or letter).

To change the case of a text or sentence 2. Select the text or sentence

3. Click Home menu/tab. From the Font group , click the drop-down arrow of the

Change Case icon . This displays a list of options. 4. Select the Case type you want e.g. uppercase, lowercase, sentence, toggle, capitalize-each-word etc.

Using Superscripts and Subscripts A superscript is a text or number placed above another e.g. 105. While a subscript is that placed below another text. e.g. 105. To use these features: 1. Type “105” and select the “5”

2. Click Home menu/tab. From the Font group , click the icon to display a dialog box 3. Click the “Font” tab, and go to the “Effects” section 4. To use the Superscript, click the “Superscript” check box 5. To use the Subscript, click the “Subscript” check box 6. Click Ok

Using Single Strikethrough and Double-Strikethrough (e.g. Naira Sign - N) A strikethrough is used to draw a single or double line across a letter, word, or phrase. For example, the Nigerian currency (Naira sign, N) can be achieved using the double-strikethrough. To do this: 1. Type “N” and select it

2. Click Home menu/tab. From the Font group , click the icon to display a dialog box 3. Click the “Font” tab, and go to the “Effects” section 4. Click the “Single-strikethrough” check box if you wish to use it. This appears as “N” in the Preview box. 5. Click the “Double-strikethrough” check box if you wish to use it. This appears as "N” in the Preview box. 6. Click Ok when done.

Adding Bullets, Numbering, and Multilevel Lists The “Numbering” button will convert a list to a numbered list, while the “Bullet” button will convert the list to a bulleted list. The Multilevel list will help create an outline. 1. Select a list of items or texts you want to apply bullets or numbering or an outline to. THERE IS NO REAL SUCCESS WITHOUT SINCERE HARDWORK) - FRED 5

POWER-TECH COMPUTERS (PTC), Revised on 22nd November 2020, MICROSOFT POWERPOINT MADE EASY - Version 3 2. Click Home menu/tab. 3. To use bullets, from the Paragraph group , click the drop-down arrow of the

“Bullets” icon . This will display a list of bullet options. Select the bullet type/style you want. 4. To use Numbering, from the Paragraph group , click the drop-down arrow of the

“Numbering” icon . This will display a list of options. Select the numbering type/style you want. 5. To use Multilevel list for outline creation, from the Paragraph group , click the drop-

down arrow of the “Multilevel list” icon . This will display a list of options. Select the type/style you want.

Creating Headers and Footers Headers and footers are special areas of a Presentation that repeat at the top and/or bottom of every slide. As an example, in this manual, you will find headers at the top of each page and footers at the bottom of each page which are written in fainted texts. To add a header and footer to your Presentation: 1. Click Insert menu/tab

2. From the Text group , click the Header and Footer group . This displays a dialog box. 3. Click on Slide tab and Tick “Footer” box and type in the footer text you want in the box below. 4. To apply the above to the current slide, click “Apply”. To apply to all slides, click “Apply to All”.

Inserting Slide Numbers To include slide numbers, date, and time in your Presentation:

1. Click Insert menu/tab

2. From the Text group , click the Header and Footer icon . This displays a dialog box. 3. Click on Slide tab and Tick the “Date and Time” box and select “Update automatically”. 4. Tick the “Slide Number” box to add slide numbers 5. To apply the above to the current slide, click “Apply”. To apply to all slides, click “Apply to All”.

Inserting Date and Time To include slide numbers, date, and time in your Presentation:

1. Click Insert menu/tab

THERE IS NO REAL SUCCESS WITHOUT SINCERE HARDWORK) - FRED 6

POWER-TECH COMPUTERS (PTC), Revised on 22nd November 2020, MICROSOFT POWERPOINT MADE EASY - Version 3 Quiz / Assessment – Module 4

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THERE IS NO REAL SUCCESS WITHOUT SINCERE HARDWORK) - FRED 7