The Board Book NATIONAL TROPICAL BOTANICAL GARDEN Board of Trustees & Fellows Meetings November 11, 12 & 13, 2020 Virtual Meetings

NATIONAL TROPICAL BOTANICAL GARDEN BOARD OF TRUSTEES AND FELLOWS MEETINGS November 11, 12 & 13, 2020 Virtual Meetings

Table of Contents Meeting Information Reports Welcome from Janet ...... A-3 CEO/Director Message ...... C-3 Schedule of Meetings and Activities ...... A-4 President Report ...... C-6 Board Service, Committees, Agendas, and Minutes Kahanu Garden and Preserve ...... C-8 The Kampong ...... C-10 Mission of National Tropical Botanical Garden ...... B-3 Limahuli Garden and Preserve ...... C-14 Board of Trustees of the National Tropical Botanical Garden . . B-4 McBryde Garden and Allerton Garden ...... C-16 Board Service ...... B-5 Living Collections and Horticulture ...... C-18 Standing Committees of the Board of Trustees ...... B-6 Breadfruit Institute ...... C-19 Committee Members By Name ...... B-8 Education ...... C-21 Agenda: Living Collections and Horticulture Committee . . . B-10 Science and Conservation ...... C-26 Minutes: Living Collections and Horticulture Committee . .B-11 Staff Publications ...... C-31 Agenda: McBryde Garden Planning Committee ...... B-12 Minutes: McBryde Garden Planning Committee ...... B-13 Development Minutes: Audit Committee - Approved on 10/07/20 . . . . B-15 Development ...... D-3 Agenda: Investments Committee ...... B-17 Financials Minutes: Investment Committee ...... B-18 Audit, Tax, Risk Management ...... E-3 Minutes: Investment Committee - Approved 5/7/20 . . . . . B-21 Investment Narrative ...... E-5 Agenda: Finance Committee ...... B-22 Changes in Investment Accounts ...... E-9 Minutes: Finance Committee ...... B-23 Comparative Recap of Investments ...... E-10 Minutes: Finance Committee - Approved 7/29/20 . . . . . B-27 Financial Narrative ...... E-11 Agenda: Development Committee ...... B-28 Cash Dashboard ...... E-12 Minutes: Development Committee - Approved 6/18/20 . . . B-29 Statement of Cash Flow ...... E-13 Minutes: Development Committee - Approved 5/27/20 . . . B-34 Financial Dashboard - Profit & Loss Statement ...... E-14 Minutes: Governance Committee ...... B-36 Balance Sheets – June 30, 2020 and 2019 ...... E-15 Agenda: Breadfruit Institute Committee ...... B-37 Statement of Operations - All Funds ...... E-16 Minutes: Breadfruit Institute Committee ...... B-38 Statement of Operations - Unrestricted Fund ...... E-17 Agenda: Council of Fellows ...... B-40 Budget Narrative - 2020 Revised COVID ...... E-18 Minutes: Council of Fellows ...... B-41 2020 COVID Budget FY 2020 ...... E-20 Agenda: Education Committee ...... B-42 Minutes: Education Committee ...... B-43 Ancillary Materials Agenda: Science and Conservation Committee ...... B-44 Future Meetings ...... F-3 Minutes: Science and Conservation Committee ...... B-45 Spring 2021 Board of Trustees and Fellows Meetings . . . . F-4 Agenda: Meeting of the Board of Trustees (No . 118) . . . . . B-46 Attendance ...... F-5 Minutes: Meeting of the Board of Trustees (No . 117) ...... B-47 Additional Information for Attendance Report ...... F-6 Minutes: Meeting of the Board of Trustees (No . 116) Website Quick Links ...... F-7 - Approved 8/4/20 ...... B-52

Cover: Image created by Heather George and Dustin Wolkis, NTBG

Section A Meeting Information

NATIONAL TROPICAL BOTANICAL GARDEN A-1 A-2 NATIONAL TROPICAL BOTANICAL GARDEN Welcome from Janet

NATIONAL TROPICAL BOTANICAL GARDEN SAVING PLANTS • SAVING PEOPLE

National Headquarters 3530 Papalina Road, Kalāheo, Hawai‘i 96741 USA Phone (808) 332-7324 Fax (808) 332-9765 Web www .ntbg .org

September 18, 2020 Dear Trustees, Trustees Emeriti, and Fellows, I look forward to welcoming you online to National Tropical Botanical Garden’s Virtual Fall 2020 Board of Trustees and Fellows Meetings . 2020 has proven to be a year of unexpected challenges but also surprising rewards . Our staff is excited to share our progress with you! The materials in this book are presented for your review prior to the commencement of the meetings . I encourage you to read the reports, which demonstrate the ongoing critical work happening within the NTBG organization . Our program presentations will be focused on where we are at now and strategies for our future goals . Meetings will be held via Zoom on Wednesday, November 11, Thursday, November 12, and Friday, November 13 . An optional “social get-together” will follow the end of the Meeting of the Board of Trustees and Fellows on November 13 . If you have questions prior to the Board Meeting, please contact Meeting Planner Sandra Tedder at (808) 346-8656 or via email at stedder@ntbg .org . With warm aloha,

Janet Mayfield CEO and Director

NATIONAL TROPICAL BOTANICAL GARDEN A-3 Schedule of Meetings and Activities FALL 2020 BOARD OF TRUSTEES AND FELLOWS MEETINGS Your activity confirmation noting meetings you have signed up for and the Zoom link and phone numbers to join meetings will be provided to you in advance of the meetings . Times noted may change slightly before the final schedule is published . Times listed on schedule below are HST.

HST Per schedule 8:00 am PST +2 10:00 am MST +3 11:00 am CST +4 12:00 pm EST +5 1:00 pm UK +10 6:00 pm

Wednesday, November 11 *Attendees are requested to connect to the meeting at 7:50 a.m. 8:00 a .m . - 8:20 a m. . Welcome by Chairman of the Board of Trustees and NTBG CEO and Director 8:21 a .m . - 9:05 a m. . Investments, Finance Committees meetings 9:06 a .m . - 9:15 a m. . Break 9:16 a .m . - 9:20 a m. . Welcome Back 9:21 a .m . - 10:05 a .m . Development Committee meeting 10:06 a .m . - 10:50 a .m . Breadfruit Institute Committee meeting and presentations 10:51 a .m . - 11:00 a .m . Day 1 Meeting Wrap-Up 11:30 a .m . - 12:30 p .m . Governance Committee meeting (Committee Members only)

Thursday, November 12 *Attendees are requested to connect to the meeting at 7:50 a.m. 8:00 a .m . - 8:10 a m. . Welcome by NTBG CEO and Director 8:11 a .m . - 8:40 a m. . Living Collections and Horticulture Committee meeting and presentations 8:41 a .m . - 8:50 a m. . Break 8:51 a .m . - 8:55 a m. . Welcome Back 8:56 a .m . - 9:25 a m. . Education Committee meeting and presentations 9:26 a .m . - 9:55 a m. . McBryde Garden Planning Committee meeting 9:56 a .m . - 10:05 a .m . Break 10:06 a .m . - 10:10 a .m . Welcome Back 10:11 a .m . - 10:30 a .m . NTBG Garden Presentations: South Shore Gardens, Limahuli Garden and Preserve 10:31 a .m . - 11:00 a .m . Meeting of the Council of Fellows 11:01 a .m . - 11:10 a .m . Day 2 Meeting Wrap-Up

A-4 NATIONAL TROPICAL BOTANICAL GARDEN Friday, November 13 *Attendees are requested to connect to the meeting at 7:50 a.m. 8:00 a .m . - 8:10 a m. . Welcome by NTBG CEO and Director 8:11 a .m . - 8:50 a m. . Science & Conservation Committee meeting with program presentations and update on the International Center for Tropical Botany 8:51 a .m . - 9:00 a m. . Break 9:01 a .m . - 9:05 a m. . Welcome Back 9:06 a .m . - 9:25 a m. . NTBG Garden Presentations: Kahanu Garden and Preserve, The Kampong 9:26 a .m . - 9:35 a m. . CEO and Director presentation *Fellows and Staff: Break from 9:35-10:15 a.m. (or possibly later depending on actual end time for Executive Session; stand by in Waiting Room online at 10:10 a.m. to be admitted to the Meeting of the Board of Trustees and Fellows) 9:36 a .m . - *10:15 a .m . Executive Session meeting (For all Trustees and Trustees Emeriti only) *10:16 a .m . - 10:20 a .m . Welcome Back *10:21 a .m . - 11:20 a .m . Meeting of the Board of Trustees and Fellows (All attendees are welcome) Closing Remarks from Thomas D. Hewitt, outgoing Chair of the Board, and Senior Vice Chair Merrill L. Magowan Remarks from Gordon L. Deane, incoming Chair of the Board *11:21 a .m . - 11:29 a .m . Break - Join us at 11:30 a .m . with your beverage of choice! *11:30 a .m . - 12:20 p .m . Optional “Social Get-Together” for attendees and staff

–September 12, 2020

NATIONAL TROPICAL BOTANICAL GARDEN A-5 A-6 NATIONAL TROPICAL BOTANICAL GARDEN Section B Board Service, Committees, Agendas, and Minutes

NATIONAL TROPICAL BOTANICAL GARDEN B-1 B-2 NATIONAL TROPICAL BOTANICAL GARDEN Mission of National Tropical Botanical Garden

The mission of the National Tropical Botanical Garden is to enrich life through discovery, scientific research, conservation, and education by perpetuating the survival of plants, ecosystems, and cultural knowledge of tropical regions.

OUR MISSION IS ACHIEVED THROUGH:

• A network of diverse gardens and preserves in Hawai‘i and Florida, each with significant biological, cultural, and historical resources . • Conservation, research, and reference collections (living, library, and herbarium) assembled through discovery and collaboration . • Research in botany, ethnobotany, horticulture, conservation biology, and restoration ecology through programs and institutes . • Educational courses, publications, lectures, and visitor programs . • Facilities and infrastructure necessary to conduct this work .

— Adopted by the Board of Trustees October 25, 2005 National Tropical Botanical Garden

NATIONAL TROPICAL BOTANICAL GARDEN B-3 Board of Trustees of the National Tropical Botanical Garden

CHAIR MRS . DEVON ANGELINI PROF . SIR GHILLEAN PRANCE, FRS MR . THOMAS D . HEWITT Boston, Massachusetts Lyme Regis, Dorset, United Kingdom Calgary, Alberta, Canada MRS . MARY M . CUDAHY DR . DAVID RAE, PHD, OBE CHAIR-ELECT Tiburon, California Edinburgh, United Kingdom MR . GORDON L . DEANE MRS . MARTIN DICKINSON PROF . JOHN H . RASHFORD, PHD Cohasset, Massachusetts San Diego, California Johns Island, South Carolina SENIOR VICE CHAIR MS . JAN D . ELLIOTT MR . THOMAS L . REVELEY MR . MERRILL L . MAGOWAN Hāna, Hawai‘i Bainbridge Island, Washington Hillsborough, California MRS . ERIC P . FRAUNFELTER DR . MICHAEL N . ROSENBERG Bethesda, Maryland Miami, Florida VICE CHAIR MS . ANNE G . EARHART MS . ADALINE H . FRELINGHUYSEN MRS . RAYMOND L . SALLEY Corona del Mar, California New York, New York Hōnaunau, Hawai‘i VICE CHAIR MR . PETER C . GARDNER MS . ANITA SEIPP Margate, Florida Atherton, California MRS . WAYNE RICHARDSON, III Līhu‘e, Hawai‘i MRS . ROGER P . HANAHAN MS . PATRICIA W . SHEEHAN Charleston, South Carolina Hanalei, Hawai‘i SECRETARY MR . DAVID W . PRATT MR . EMERSON T . KNOWLES MRS . CATHERINE TOPHAM Līhu‘e, Hawai‘i Tucson, Arizona San Francisco, California DR . LINFORD L . LOUGHEED MRS . JUDY C . WEBB Miami Beach, Florida Larkspur, California MS . ELIZABETH E . MATTHEWS MR . ROBERT D . WEIST West Palm Beach, Florida Glenn, Michigan MR . DAVID G . MEISSNER MRS . REED C . WILSON Milwaukee, Wisconsin Portland, Oregon Trustee Emeritus

CHAIR EMERITUS HARLAN C . AMSTUTZ, MD MRS . SALLY O . HEWITT MR . DOUGLAS MCBRYDE KINNEY Los Angeles, California Calgary, Alberta Canada Lake Forest, Illinois MRS . MARTHA W . COX MR . THOMAS S . KENAN, III Hobe Sound, Florida Chapel Hill, North Carolina MR . GLENN A . GOLDSMITH MRS . BETSY K . MATTHEWS Lāwa‘i, Hawai‘i Palm Beach, Florida MR . DONALD W Y. . GOO, FAIA MR . CHARLES R . WICHMAN Honolulu, Hawai‘i Honolulu, Hawai‘i MR . PATRICK HENRY Palm Beach, Florida

- September 21, 2020

B-4 NATIONAL TROPICAL BOTANICAL GARDEN Board Service AS OF AUGUST 24, 2020 Trustee Start Date Term Expires Devon Angelini 11/05/2017 Fall 2020 Mary M . Cudahy 6/13/2016 Spring 2022 Gordon L . Deane 3/04/2004 Spring 2022 Carol Y . Dickinson 8/28/2016 Spring 2022 Anne G . Earhart 10/18/2013 Fall 2022 Jan D . Elliott 10/20/1999 Fall 2020 Harriet S . Fraunfelter 9/25/1989 Spring 2022 Adaline H . Frelinghuysen 4/12/2000 Spring 2021 Peter C . Gardner 4/01/1998 Spring 2022 Mary E .S . Hanahan 9/17/2004 Fall 2022 Thomas D . Hewitt 4/06/2011 Spring 20202 Emerson T . Knowles 10/8/19 Fall 2022 Linford L . Lougheed 4/01/2019 Spring 2022 Merrill L . Magowan 10/12/2001 Spring 20202 Elizabeth E . Matthews 11/29/2016 Fall 2022 David G . Meissner 10/07/2013 Fall 2022 Ghillean Prance 10/25/2005 Fall 2020 David W . Pratt 3/04/2004 Spring 2022 David Rae 10/09/2007 Fall 2022 John H . Rashford 10/09/2007 Fall 2022 Thomas L . Reveley 4/4/2017 Spring 20202 Katherine G . Richardson 10/31/1996 Spring 2021 Michael N . Rosenberg 3/14/2016 Spring 2022 Cynthia Salley 4/14/1999 Spring 20202 Patricia W . Sheehan 9/21/2010 Spring 2022 Anita Seipp 4/1/2019 Spring 2022 Catherine Topham 10/08/2019 Fall 2022 Judy C . Webb 3/20/2001 Fall 2022 Robert D . Weist 4/1/2019 Spring 2022 Christina B . Wilson 5/03/20061 Spring 2021

1After interruption of earlier service. 2On March 20, 2020, the Executive Committee approved a motion for all Trustees whose terms were to expire at the Spring 2020 meeting have their terms extended to the Fall 2020 meeting.

NATIONAL TROPICAL BOTANICAL GARDEN B-5 Standing Committees of the Board of Trustees AS OF JUNE 18, 2020 – BY COMMITTEE Executive Committee Breadfruit Institute Committee

Thomas D . Hewitt, Chair of the Board of Trustees John H . Rashford, Chair Merrill L . Magowan, Senior Vice Chair of Devon Angelini the Board of Trustees Gordon L . Deane Chair-Elect of the Board of Trustees Gordon L . Deane, Donald W .Y . Goo, Trustee Emeritus, non-voting Anne G . Earhart, Vice Chair of the Board of Trustees James Guerber, non-voting Jan D . Elliott Mary E .S . Hanahan Peter C . Gardner Suzanne D . Kuser, non-voting David W . Pratt, Secretary of the Board of Trustees Elizabeth E . Matthews Katherine G . Richardson, Vice Chair of the Board of Trustees David G . Meissner Suzy Carter Orb, non-voting Governance Committee David W . Pratt Merrill L . Magowan, Chair Thomas L . Reveley Gordon L . Deane Katherine G . Richardson Anne G . Earhart Kenneth Schwartz, non-voting Harriet S . Fraunfelter Patricia W . Sheehan Adaline H . Frelinghuysen Barbra K . Sweet, non-voting Peter C . Gardner Catherine Topham Thomas D . Hewitt Judy C . Webb David G . Meissner Christina B . Wilson Katherine G . Richardson Development Committee Compensation Committee Gordon L . Deane, Chair Thomas D . Hewitt, Chair Thomas D . Hewitt, Vice Chair Merrill L . Magowan, Vice Chair Devon Angelini Gordon L . Deane Carol Y . Dickinson Anne G . Earhart Harriet S . Fraunfelter Katherine G . Richardson Peter C . Gardner Audit Committee Mary E .S . Hanahan Thomas D . Hewitt, Chair Thomas S . Kenan, III, Trustee Emeritus, non-voting Peter C . Gardner Emerson T . Knowles Merrill L . Magowan Suzanne D . Kuser, non-voting David G . Meissner David G . Meissner David W . Pratt David W . Pratt Thomas L . Reveley Katherine G . Richardson Michael N . Rosenberg Cynthia Salley Anita Seipp Judy C . Webb

B-6 NATIONAL TROPICAL BOTANICAL GARDEN Education Committee McBryde Garden Planning Committee

Katherine G . Richardson, Chair Jan D . Elliott, Co-Chair Peter C . Gardner, Vice Chair Barbra K . Sweet, Co-Chair, non-voting Devon Angelini Patricia P . Amstutz, non-voting Mary M . Cudahy Carol Y . Dickinson Harriet S . Fraunfelter Adaline H . Frelinghuysen Donald W .Y . Goo, Trustee Emeritus, non-voting Donald W .Y . Goo, Trustee Emeritus, non-voting Thomas D . Hewitt Mary F . Griffith, non-voting John H . Rashford Thomas D . Hewitt Michael N . Rosenberg Elizabeth H . Kinney, non-voting Cynthia Salley Suzy Carter Orb, non-voting Judy C . Webb Ghillean Prance Christina B . Wilson David W . Pratt Finance Committee David Rae Thomas D . Hewitt, Chair John H . Rashford Jan D . Elliott Katherine G . Richardson Harriet S . Fraunfelter Cynthia Salley Patrick Henry, Trustee Emeritus, non-voting Patricia W . Sheehan Merrill L . Magowan Christina B . Wilson Anita Seipp Science and Conservation Committee Investments Committee Anne G . Earhart, Vice Chair Merrill L . Magowan, Chair Harlan C . Amstutz, Trustee Emeritus, non-voting Gordon L . Deane Patricia P . Amstutz, non-voting Anne G . Earhart Gordon L . Deane Jan D . Elliott Jan D . Elliott Peter C . Gardner Adaline H . Frelinghuysen Patrick Henry, Trustee Emeritus, non-voting Mary E .S . Hanahan Thomas D . Hewitt Ghillean Prance Emerson T . Knowles David Rae Living Collections and Horticulture Committee John H . Rashford David Rae, Chair Glenn A . Goldsmith, Vice Chair, Trustee Emeritus, non-voting Jan D . Elliott Harriet S . Fraunfelter Adaline H . Frelinghuysen Laura R . Goo, non-voting Elizabeth E . Matthews Ghillean Prance Katherine G . Richardson Michael N . Rosenberg Barbra K . Sweet, non-voting Catherine Topham Hau‘oli Wichman, non-voting Christina B . Wilson

NATIONAL TROPICAL BOTANICAL GARDEN B-7 Committee Members By Name AS OF JUNE 18, 2020 Harlan C . Amstutz Trustee Emeritus (non-voting) . Science and Conservation Patricia P . Amstutz Non-voting . Science and Conservation, McBryde Garden Planning Devon Angelini Education, Breadfruit, Development Mary M . Cudahy Education Gordon L . Deane Executive Committee, Governance, Compensation, Investments, Development (Chair), Science and Conservation, Breadfruit Carol Y . Dickinson Development, McBryde Garden Planning Anne G . Earhart Executive Committee (Vice Chair), Governance, Investments, Science and Conservation (Vice Chair), Compensation Jan D . Elliott Executive Committee, Finance, Investments, Science and Conservation, Living Collections and Horticulture, McBryde Garden Planning (Co-Chair) Harriet S . Fraunfelter Finance, Development, Governance, Living Collections and Horticulture, Education Adaline H . Frelinghuysen Governance, Science and Conservation, Living Collections and Horticulture, McBryde Garden Planning Peter C . Gardner Executive Committee, Governance, Audit, Investments, Development, Education (Vice Chair) Glenn A . Goldsmith Trustee Emeritus (non-voting) . Living Collections and Horticulture (Vice Chair) Donald W .Y . Goo Trustee Emeritus (non-voting) . Breadfruit Institute, Education, McBryde Garden Planning Laura R . Goo Non-voting . Living Collections and Horticulture Mary F . Griffith Non-voting . McBryde Garden Planning James Guerber Non-voting . Breadfruit Mary E .S . Hanahan Development, Science and Conservation, Breadfruit Institute Patrick Henry Trustee Emeritus (non-voting) . Investments, Finance Thomas D . Hewitt Executive Committee (Chair), Governance, Compensation (Chair), Audit (Chair), Investments, Development (Vice Chair), Education, Finance (Chair), McBryde Garden Planning Thomas S . Kenan, III Trustee Emeritus (non-voting) . Development Elizabeth H . Kinney Non-voting . McBryde Garden Planning Emerson T . Knowles Development, Investments Suzanne D . Kuser Non-voting . Development, Breadfruit Institute Merrill L . Magowan Executive Committee (Senior Vice Chair), Governance (Chair), Compensation (Vice Chair), Audit, Investments (Chair), Finance Elizabeth E . Matthews Breadfruit Institute, Living Collections and Horticulture David G . Meissner Governance, Audit, Development, Breadfruit Institute Suzy Carter Orb Non-voting . Breadfruit Institute, McBryde Garden Planning Ghillean Prance Science and Conservation, Living Collections and Horticulture, McBryde Garden Planning

B-8 NATIONAL TROPICAL BOTANICAL GARDEN David W . Pratt Executive Committee (Secretary), Audit, Development, Breadfruit Institute, McBryde Garden Planning David Rae Science and Conservation, Living Collections and Horticulture (Chair), McBryde Garden Planning John H . Rashford Science and Conservation, Education, McBryde Garden Planning, Breadfruit (Chair) Thomas L . Reveley Breadfruit Institute, Development Katherine G . Richardson Executive Committee (Vice Chair), Development, Living Collections and Horticulture, Breadfruit Institute, Education (Chair), McBryde Garden Planning, Governance, Compensation Michael N . Rosenberg Development, Living Collections and Horticulture, Education Cynthia Salley Development, Education, McBryde Garden Planning Kenneth Schwartz Non-voting . Breadfruit Anita Seipp Development, Finance Patricia W . Sheehan Breadfruit Institute, McBryde Garden Planning Barbra K . Sweet Non-voting . Living Collections and Horticulture, Breadfruit Institute, McBryde Garden Planning (Co-Chair) Catherine Topham Breadfruit Institute, Living Collections and Horticulture Judy C . Webb Development, Breadfruit Institute, Education Hau‘oli Wichman Non-voting . Living Collections and Horticulture Christina B . Wilson Living Collections and Horticulture, Breadfruit Institute, Education, McBryde Garden Planning

NATIONAL TROPICAL BOTANICAL GARDEN B-9 Agenda: Living Collections and Horticulture Committee NOVEMBER 12, 2020 – 8:11 A.M. – 8:40 A.M. (HST) Virtual Meeting via Zoom David Rae, Chair Glenn Goldsmith, Vice Chair

1 . Call to Order Dr . Rae 2 . Approval of the Minutes of the March 29, 2019 meeting 3 . Presentation Mr . DeMotta 4 . Strategic Plan Objectives – Focus for 2021 - 2022 Mr . DeMotta 5 . Discuss Possible Horticulture Reviews Dr . Rae/Mr . DeMotta 6 . Other Business

LIVING COLLECTIONS AND HORTICULTURE COMMITTEE RESPONSIBILITIES

Review program performance in keeping with the organization’s charter, mission, and strategic objectives; advance the objectives of the Living Collections program and the horticultural quality of the design landscape . • Committee members should provide oversight and comment on the state of living collections management and address the needs of the program . Such needs could include hardware, software and staffing for the program and for the gardens . Strategic goals and needs would be stated as part of the board book report and Living Collections presentations at board meetings . • Members can make recommendations to the board on funding sources to help Living Collections achieve its goals . • As part of Living Collections curation of garden collections, members of the board could assist the program by connecting curator and garden staff with individuals and organizations that could help Living Collections program achieve its strategic goals . • Committee members may convene in pre-board meetings to have detailed discussions on Living Collections strategic priorities and work plans . • Provide guidance on international policy issues related to acquisition, use, and sharing of plant genetic resources . • Committee might share insight and observations with garden directors on the overall appearance of the gardens .

- Approved April 6, 2018

B-10 NATIONAL TROPICAL BOTANICAL GARDEN Minutes: Living Collections and Horticulture Committee MARCH 29, 2019 National Tropical Botanical Garden Headquarters, Kalāheo, Kaua‘i, Hawai‘i Regular meeting of the Board of Trustees and Fellows, National Tropical Botanical Garden

Trustees present: Devon Angelini, Mary M . Cudahy, Gordon L . Deane, Carol Y . Dickinson, Anne G . Earhart, Jan D . Elliott, Harriet S . Fraunfelter, Adaline H . Frelinghuysen, Donald W .Y . Goo, Thomas D . Hewitt, Michael Maunder, Ghillean Prance, David W . Pratt, David Rae (Chair), John H . Rashford, Katherine G . Richardson, Michael N . Rosenberg, Patricia W . Sheehan, Christina B . Wilson Fellows present: Martin Dickinson, Laura R . Goo, Tracy Hayward, Emerson Knowles, Suzy Carter Orb, Carol J . Pratt, Barbra K . Sweet, Catherine Topham Others present: Christopher Baraloto, Grace Rashford, David Rietow Staff present: Vera Benedek, Katie Champlin, Michael DeMotta, Heather George, Kevin Houck, Tobias Koehler, David Lorence, Janet Mayfield, Craig Morell, Harumi Noon, Michael Opgenorth, Diane Ragone, Tami Rollins, Scott Sloan, Chipper Wichman, Hau‘oli Wichman Call to Order; Approval of Minutes

Dr . Rae called the meeting to order at 12:45 pm . The minutes of April 6, 2018, upon motion and second, were approved unanimously, as corrected . Recap of Garden Visit

Mr . DeMotta gave a recap of the morning’s garden visit . Living Collections Presentations

Presentations were given by: Mr . DeMotta, Mrs . Champlin, Mr . Morell, and Mr . Opgenorth Q&A and Discussion

A discussion session ensued following the presentations . The conservation dashboard created by Mr . Nyberg for Limahuli Garden was acknowledged and the committee thought it would be a good idea to have it done for all species . A request was made that an audit of the endangered species within the collections and a rough assessment of their founder representation value for native plant conservation be completed and presented at the next committee meeting . It was determined that this information would be extraordinarily useful and would help show the value of the collection . Dr . Rae asked that this request be noted in the minutes . There being no further business before the Living Collections and Horticulture Committee the meeting adjourned at 1:45 pm.

Respectfully prepared, Harumi Noon Executive Assistant

NATIONAL TROPICAL BOTANICAL GARDEN B-11 Agenda: McBryde Garden Planning Committee NOVEMBER 12, 2020 9:26 A.M. – 9:55 A.M. Virtual Meeting via Zoom Jan D. Elliott, Barbra K. Sweet, Co-Chairs

1 . Call to Order Ms . Elliott, Mrs . Sweet 2 . Approval of the Minutes of the March 29, 2019 meeting 3 . Update on Project Status Mr . Koehler a . Water Security b . Interpretive Plan c . Fuel Storage d . Other Capital Improvements 4 . Financial Report Ms . Mayfield 5 . Future Projects – Priorities and Fundraising Ms . Mayfield/Dr . Wichman 6 . Other Business Ms . Elliott, Mrs . Sweet

MCBRYDE GARDEN PLANNING COMMITTEE RESPONSIBILITIES:

Provide guidance, experience, and expertise in assisting management with and approving key decisions related to the McBryde Garden Renewal Project in accordance with master planning, and capital campaign goals and objectives .

B-12 NATIONAL TROPICAL BOTANICAL GARDEN Minutes: McBryde Garden Planning Committee MARCH 29, 2019 National Tropical Botanical Garden Headquarters, Kalāheo, Kaua‘i, Hawai‘i Regular meeting of the Board of Trustees and Fellows, National Tropical Botanical Garden

Trustees present: Devon Angelini, Gordon Deane, Carol Dickinson, Jan D . Elliott (Co-chair), Harriet S . Fraunfelter, Adaline H . Frelinghuysen, Donald W .Y . Goo, Thomas D . Hewitt, Michael Maunder, Ghillean Prance, David W . Pratt, David Rae, John H . Rashford, Thomas Reveley, Katherine G . Richardson, Patricia W . Sheehan, Christina B . Wilson Fellows present: Laura R . Goo, Emerson Knowles, Suzy Carter Orb, Anne Prance, Carol J . Pratt, Barbra K . Sweet (Co-chair) Others present: Laura Hassel, Grace Rashford Staff present: Vera Benedek, Katie Champlin, Michael DeMotta, Heather George, Tobias Koehler, Janet Mayfield, Craig Morell, Jackie Nielsen, Harumi Noon, Michael Opgenorth, Diane Ragone, Tami Rollins, Karen Silva, Scott Sloan, Chipper Wichman, Hau‘oli Wichman Call to Order; Approval of Minutes

Mrs . Sweet called the meeting to order at 3:39 pm . The minutes of April 6, 2018, upon motion and second, were approved unanimously, as corrected . Updates and Timelines of Approved Projects

Mr . Koehler gave an update on the Water Security, Interpretive Plan and Fuel Storage projects . Water Security: Some aspects of the water security project have been delayed by weather conditions but are expected to be completed in the near future . There are some connections still to be made which will provide a transmission line into the upper reaches of the valley in order to gain the water pressure that is needed at the highest point of the gardens . Interpretive Plan: In addition to general signage, there is a project in place to complete 50 unique plant identification signs which will have an illustration of the plant, a brief description and relevant icons to identify if it is a medicinal plant, or canoe plant, etc . Also in the works, is a Tour Booklet modeled after what is used at Kahanu and Limahuli Gardens . It will replace the five-fold map currently used and will align with the loop trail, noting points of interest along the trail, and will provide deeper content for those visitors who want a bit more information . Fuel Storage: A new fuel storage tank is being built to order and is due for delivery at the end of April 2019 . It will be double walled for spill prevention and spill control . The tank will have a 1,000 gallon capacity for gasoline on one portion and 500 gallon capacity for diesel on the other . Ms . Nielsen shared three samples of newly printed material that will be available in the Visitor Center . The new material is designed to encourage greater engagement with visitors to the garden . The new material consists of: (1) NTBG Passport to increase visitor awareness of all five NTBG gardens . Visitors may obtain a passport stamp per visit to each garden and upon the fifth stamp they will be awarded a free membership . (2) Conservation Pledge with a printed check- list that visitors may mark as their pledge to participate in our mission . (3) A Bird Checklist which alerts visitors of the birds they can expect to find in the garden . Prior to the meeting, the committee toured the McBryde Garden . The tour was especially focused on the Tree of Life Trail and the Agroforestry project . Considerable discussion time was spent on the new interpretive plan and reactions to sights encountered during the tour . Questions and comments from the committee were responded to by Ms . Mayfield and Mr . Koehler .

NATIONAL TROPICAL BOTANICAL GARDEN B-13 Financial Report on the McBryde Garden Renewal Project

Ms . Mayfield reviewed and discussed the financial report . Also highlighted was a list comprised of $5 .2 million of projects completed over the past nine years for the McBryde Garden Renewal project .

Completed Projects Evaluation of Landslide Road $21,076 Headquarters Road – Newly Completed 2017 $469,493 Trestle Road – Newly Completed 2017 $323,208 Visitor Center (1) and (2) $300,969 Canoe Garden (1) $95,673 Canoe Garden (2) Newly Completed 2018 $431,790 Food for Thought (1) and (2) $809,373 Biodiversity Trail (1) and (2) $863,650 Maintenance Complex (1) $337,473 Project Administration/Overhead $750,000 Construction Equipment and Bus $334,650 Marketing (video, signage, brochures, website) $23,685 Orchard Road $449,226 Malott Trail/Native Plant Garden $28,630 Subtotal Completed Projects $5,238,894

Future Role of the McBryde Garden Planning Committee

A discussion ensued on the future role of the committee . It was agreed that the committee will regroup next spring and evaluate visitor reactions to the new interpretive elements in the garden . That evaluation will help guide the committee as to what the next phase of their participation will be . Discussion and Other Business

The committee acknowledged and thanked Mr . Goo for his many years of leadership and contributions . There being no further business before the McBryde Garden Planning Committee the meeting adjourned at 4:44 pm.

Respectfully prepared, Harumi Noon Executive Assistant

B-14 NATIONAL TROPICAL BOTANICAL GARDEN APPROVED by the Audit Committee via Email Vote on October 7, 2020 Minutes: Audit Committee SEPTEMBER 23, 2020 @ 10:00 AM (HST) Virtual Meeting via Zoom Special Meeting of the Audit Committee of the Board of Trustees, National Tropical Botanical Garden

Trustees present: Peter C . Gardner, Thomas D . Hewitt (Chair), Merrill L . Magowan, David W . Pratt Others present: Gordon Ciano, Partner and Jennifer Isobe, Principal - KKDLY, LLC Staff present: Francine Dizol, Janet Mayfield, Harumi Noon, Tami Rollins Call to Order and Approval of Minutes

Mr . Hewitt called the meeting to order at 10:03 am (HST) . He called for a motion to approve the minutes of the October 8, 2019 meeting . Motion was made by Mr. Magowan, motion was seconded. All approved, none opposed, the Motion was carried. FY2019 Audit Presentation

Mr . Ciano led the audit presentation in tandem with Ms . Isobe, and discussed results of the audit of the financial statements of NTBG for the year ended December 31, 2019 . NTBG received an unmodified opinion which is the best opinion that can be received . The opinion states the financial statements are clearly stated and in accordance with generally accepted accounting standards . Due to the pandemic, the audit was conducted remotely which was challenging, but overall KKDLY stated the audit went very smoothly with great cooperation from NTBG staff and full access to any material they wanted to review . A discussion ensued regarding the audit findings and questions were responded to by KKDLY and/or NTBG staff members . All queries were answered to the satisfaction of the Committee . Ms . Mayfield acknowledged that we have passed the due date of June 30, 2020 to file with Congress and Vice President Pence . Due to the current pandemic circumstance, she does not see it being an issue . She acknowledged the Finance team for all their hard work in supporting this audit as it was challenging in comparison to a normal in-person audit . Ms . Isobe thanked management and the Finance staff, as it was a very smooth audit in spite being conducted remotely . Ms . Mayfield pointed out that in general, the biggest difference between 2018 and 2019 came into play with the investments unrealized gains and losses . Whereas 2018 was not a good year for investments, 2019 was a much better year, and we ended on a high note . A big concern in 2020 is that will not have the earned revenue of approximately $3M noted in 2019 . At 10:27 am (HST), NTBG staff was excused from the meeting allowing for the Audit Committee and KKDLY to speak in private . At 10:36 am (HST), NTBG staff was invited to rejoin the meeting . Mr . Hewitt and the Committee invited Ms . Isobe and Mr . Ciano to remain present for the remainder of the meeting . Update on 2019 Tax Returns/Completions Dates

Mrs . Rollins reported now that the audit is finalized her team can move on to prepare the tax returns . They are just finishing up the 403B audit and will file the Form 5500, which is the pension plan tax return that is due on October 15, 2020 . It is prepared in draft form and awaiting KKDLY to complete it and submit on time . The Form 990 is due November 15, 2020 and a draft will be presented to the Board prior to its filing .

NATIONAL TROPICAL BOTANICAL GARDEN B-15 Motions for Approval

Mr . Hewitt called for a Motion to recommend to the Executive Committee to accept the FY2019 Audited Financial Statements, to file with Congress and to release to the Trustees . Motion was made by Mr. Gardner, motion was seconded. All approved, none opposed, the Motion was carried.

Mr . Hewitt called for a Motion to recommend to the Executive Committee that KKDLY, LLC be engaged to conduct the FY2020 audit . Motion was made by Mr. Pratt, motion was seconded. All approved, none opposed, the Motion was carried. Other Business

Mr . Gardner recognized that both the team that helped with the audit and just as importantly the internal management team need to be thanked . He stated it has been a brutal time and he feels that Mrs . Rollins, Mrs . Dizol and Ms . Mayfield have done an incredible job and he would like to make sure that the Executive Committee and the Board to recognize that as well . Mr . Hewitt thanked KKDLY, LLC for their work and stated he looks forward to their continued support and work next year . There being no further business before the Audit Committee the meeting adjourned at 10:45 AM (HST).

Respectfully prepared, Harumi Noon Executive Assistant

B-16 NATIONAL TROPICAL BOTANICAL GARDEN Agenda: Investments Committee NOVEMBER 11, 2020 8:21 A.M. – 8:31 A.M. (HST) Virtual Meeting via Zoom Merrill L. Magowan, Chair

1 . Call to Order Mr . Magowan 2 . Approval of the Minutes of the May 7, 2020 meeting 3 . Update on Investment Performance and Market Mr . Magowan 4 . Revised Investment Policy Mr . Magowan 5 . Update on J P. . Morgan (Allerton Trust Investments) Mr . Sanders 6 . Update on Waterhouse Trust Ms . Elliott 7 . Other Business

INVESTMENTS COMMITTEE RESPONSIBILITIES

The Investments Committee, acting on behalf of the Board, shoulders governance responsibility for investments by: • Developing a sound investment policy and ensuring that it is implemented efficiently and effectively in order to grow the investments of the organization . • Selecting investment managers to achieve broad diversification in equities and fixed income . • Reviewing risk and performance related to the investments .

– Approved April 4, 2017

NATIONAL TROPICAL BOTANICAL GARDEN B-17 Minutes: Investment Committee MAY 7, 2020 – 11:00 AM (HST) Virtual Meeting via Google Meets This meeting was held in lieu of the April 3, 2020 at 9:10 AM meeting at the Grand Hyatt Kaua‘i Resort and Spa, Kaua‘i, HI, which was cancelled due to the COVID-19 pandemic, which would have taken place during the regular meetings of the Board of Trustees and Fellows, National Tropical Botanical Garden.

Trustees present: Gordon L . Deane, Anne G . Earhart, Jan D . Elliott, Patrick Henry (Emeritus), Thomas D . Hewitt, Emerson T . Knowles, Merrill L . Magowan (Chair) Staff present: Heather George, Janet Mayfield, Harumi Noon, Tami Rollins, Chipper Wichman Call to Order; Approval of Minutes

Mr . Magowan called the meeting to order at 11:01 am (HST) . He called for a motion to approve the minutes of the October 8, 2019 meeting . Motion was made by Mr. Hewitt; motion was seconded. All approved, none opposed, the motion was carried. Update on Investment Performance and Market

Mr . Magowan reported on the investment performance and the market and noted the material provided to Committee members by email was through March 31, 2020 . In addition, Mr . Magowan shared that two of the investment managers provided an update for the month of April . That update for April is as follows: Hamlin:

• Up 13 .2% for April • Still down 17% for the year • Their benchmark is 19%; so they feel they are outperforming their benchmark Chilton:

• Down 12% through March 31, 2020 • They have made $440,000 since March 31, 2020 • The $440,000 made in April makes them now down by 5% from an equity standpoint • Chilton is one of the few income managers that Mr . Magowan is aware of that made any money Dr . Wichman shared that Hamlin has viewed the current market as a buying opportunity and has acquired several companies at a deeply discounted price which makes them feel they are well positioned for a better future . Dr . Wichman suggested we hang tight for now as it is not the time to sell anything . He added if we were looking to make any changes in our managers, it should be a long-term decision and not one made in this current market . Mr . Magowan stated that in full disclosure, Hamlin has been underperforming for the past three years . He agreed with Dr . Wichman that Hamlin did make purchases in the month of March such as Cisco . He added that value is out these days and very few companies are anywhere near the S&P Technology index which was down 11% in the first quarter . He noted that five stocks, Apple, Amazon, etc ., comprise 20% of the S&P 500 . Therefore, since the technology index is down 11% if you took those five stocks out of the S&P 500, then the S&P 500 would be down 25% . Thus, value growth buying is out except for perhaps two weeks of outperformance last year .

B-18 NATIONAL TROPICAL BOTANICAL GARDEN Mr . Knowles shared that growth has outperformed value for three years in a row . Mr . Knowles agreed that dumping stocks that lag behind and jumping on what currently is hot in general does not reward you well, as in the next cycle whatever was left behind works their way back up and whatever got ahead tends to go back down . He agreed with Mr . Magowan that about 10 to 15 companies made the total differences in the indexes . Mr . Knowles added that it is extremely hard to be a properly diversified manager and have value, growth, small cap, and mid cap and not have taken a hit in the last four months . He agreed with Dr . Wichman that the last thing we would want to do is move out at a time like this because at least in the last couple of decades, things tend to circle back . Waterhouse Trust Update

Ms . Elliott reported on the John T . Waterhouse Trust performance through the end of March 31, 2020 . She added that she was unable to obtain performance information for the month of April . John T. Waterhouse Trust:

• Down 16 .1% in the first quarter Mr . Magowan added that First Hawaiian Bank, manager of this trust, was the worst of our managers and reported the following additional information: • Equities were down 22% • Capital core stocks were down 32 .78% • Real estate fund was down 25 5%. Mr . Magowan reported that although these numbers are quite disappointing he is not sure there is anything that can be done . Ms . Elliott agreed that we do not have a choice, as the Trust is managed by First Hawaiian Bank and that is how they manage their money . She added that we have to hope that things come back up at the end of the year so that when the allocation is decided using the 3-year average, that this year does not drag us down too badly . She noted that last year was good . Mr . Magowan shared that this is similar to J .P . Morgan Chase, we do not have any choice on what they do with those funds . He added that he did not request a report from them but he did not think any commercial bank outperformed the averages . Discussion on Investment Policy for Endowment Funds

Mr . Magowan referred to the Investments Policy for Endowment Funds adopted by the Executive Committee on February 9, 2015 and reviewed by the Board April 1, 2019, a copy of which was provided to members of this Committee prior to the meeting . Mr . Magowan asked Mr . Knowles to take the lead on discussing the direction we are headed in revising the policy . Once the revised policy is approved, it would work as a structured checklist that we then place as an agenda item during a formal Committee meeting, that information could then be produced into a written document that we keep in our files and provide to auditors as needed . Mr . Knowles apologized for not getting the revision completed as he originally planned . He shared that it is his greatest desire over the next two months to reconvene informally to develop a short and concise policy statement that reflects what the law requires and what is expected to comply with our fiduciary duty . The goal is to take what already exists in the policy and revise it so that we have a documented and disciplined process in place . The revised policy will assure continuity by having a structure in place that supersedes any individual . Mr . Magowan requested that investment policies be obtained from Hawaiian institutions and sent to both Mr . Magowan and Mr . Knowles . Ms . Mayfield agreed to reach out to organizations to see if they would share their policies .

NATIONAL TROPICAL BOTANICAL GARDEN B-19 Other Business

Mr . Hewitt asked if we are finding that any of our endowments are 50% below their original corpus value which would preclude us from being able to take a distribution . Mrs . Rollins confirmed that as of the March 31, 2020 statements we are not . Further discussion ensued and it was agreed that our distributions will be taken in June 2020, as per normal protocol . There being no further business before the Investment Committee the meeting adjourned at 11:27 am (HST).

Respectfully prepared, Harumi Noon Executive Assistant

B-20 NATIONAL TROPICAL BOTANICAL GARDEN APPROVED by the Investment Committee on May 7, 2020 Minutes: Investment Committee OCTOBER 8, 2019 Four Seasons Hotel – Seattle, WA Regular meeting of the Board of Trustees and Fellows, National Tropical Botanical Garden

Trustees present: Mary M . Cudahy, Gordon L . Deane, Anne G . Earhart, Jan D . Elliott, Harriet S . Fraunfelter, Adaline H . Frelinghuysen, Mary E S. . Hanahan, Thomas D . Hewitt, Merrill L . Magowan (Chair), Elizabeth E . Matthews, David G . Meissner, Ghillean Prance, David W . Pratt, David Rae, John H . Rashford, Thomas L . Reveley, Katherine G . Richardson, Anita Seipp, Robert D . Weist, Christina B . Wilson Fellows present: Motoko T . Deane, Joan Goodale Evans, Charles James, Susan E . Lynch, Barbra K . Sweet Others present: Hanna Badertscher, John Kane, Kimberley Mayfield, Adam Sanders, Ron Gagliardo, Ed Moydell Staff present: Heather George, Janet Mayfield, Harumi Noon, Tami Rollins, Nina Rønsted, Sandra Tedder, Chipper Wichman, Hau‘oli Wichman Call to Order; Approval of Minutes

Mr . Magowan called the meeting to order at 9:38 am . He called for a motion to approve the minutes of the March 31, 2019 meeting . Motion was made by Mrs. Fraunfelter; motion was seconded. All approved, none opposed, the motion was carried. Update on Investment Performance and Market

Mr . Magowan reported that we have achieved gains in most of our portfolios of around 20% . He added that the gains were made during the first half of this year but since July the market has been topsy-turvy . Mr . Magowan notified the Committee that we have been working with an investment policy which was last updated in 2015 . Mr . Magowan and Mr . Knowles will be working together on drafting an updated policy which will be distributed to Committee members for review prior to the next Board meeting . Introduction of Management Team and Update on JP Morgan (Allerton Trust Investments)

Mr . Magowan introduced Hanna Badertscher, John Kane and Adam Sanders of JP Morgan . Mr . Sanders reported the Allerton Garden Trust portfolio has done well year to date and is up 12 .7% and the long-term performance since inception is good with over 7% annualized gain . Update On Waterhouse Trust

Ms . Elliott reported the value of the Waterhouse Trust as of September 30th is around $10,014,897 . For performance, there is a more conservative mix of 66% equity, 24% fixed income, 8% alternatives and about 2% cash . The distribution as reported in the spring is set for the year at 4 .25%, which is $484,000 for the year . There is a meeting next week and she’ll find out if they’ve made any changes or recommend any changes . There being no further business before the Investment Committee the meeting adjourned at 9:45 am.

Respectfully prepared, Harumi Noon Executive Assistant

NATIONAL TROPICAL BOTANICAL GARDEN B-21 Agenda: Finance Committee NOVEMBER 11, 2020 8:31 A.M. – 9:05 A.M. (HST) Virtual Meeting via Zoom Thomas D. Hewitt, Chair

1 . Call to Order Mr . Hewitt 2 . Approval of the Minutes of the July 29, 2020 meeting 3 . 2020 YTD Results With Revised Budget Mrs . Rollins 4 . 2021 Draft Budget Mrs . Rollins 5 . Strategic Plan Objectives – Focus for 2021 – 2022 Ms . Mayfield/Mrs . Rollins 6 . Other Business Mr . Hewitt

FINANCE COMMITTEE RESPONSIBILITIES

The Finance Committee’s role is to oversee the fiscal affairs of the National Tropical Botanical Garden by ensuring the proper systems, procedures and controls are in place . Its tasks are: • Reviewing the annual budget and recommending it to the full Board for approval; including reviewing the procedures for budget preparations (such as meaningful involvement by program directors), and commenting on consistency between the budget and the organization’s plans . • Monitoring the creation of accurate, complete, timely, and meaningful financial statements to be presented to the Board . • Monitoring budget implementation and financial procedures, and anticipating financial problems, concerns, and opportunities . • Recommending financial guidelines to the board such as establishment of a reserve fund . • Ensuring the safeguarding of assets; monitoring compliance with federal, state, and other financial reporting requirements . • Helping the Board understand the Organization’s finances . - Approved February 24, 2017

B-22 NATIONAL TROPICAL BOTANICAL GARDEN Minutes: Finance Committee JULY 29, 2020 Virtual Meeting via Zoom This meeting was held in lieu of the April 3, 2020 at 9:30 AM meeting at the Grand Hyatt Kaua‘i Resort and Spa, Kaua‘i, HI, which was cancelled due to the COVID-19 pandemic, which would have taken place during the regular meetings of the Board of Trustees and Fellows, National Tropical Botanical Garden.

Trustees present: Gordon L . Deane, Jan D . Elliott, Harriet S . Fraunfelter, Patrick Henry (Emeritus), Thomas D . Hewitt (Chair), Merrill L . Magowan, Anita Seipp Staff present: Heather George, Janet Mayfield, Harumi Noon, Tami Rollins, Chipper Wichman Call to Order: Approval of Minutes

Mr . Hewitt called the meeting to order at 9:02 a .m . He called for a motion to approve the minutes of the October 8, 2019 meeting . Motion was made by Ms. Elliott, motion was seconded. All approved, none opposed, the motion was carried. General Overview of NTBG Finances

Ms . Mayfield reported that NTBG was very fortunate to have received the Paycheck Protection Program (PPP) loan in the amount of $1 2M. . She noted that NTBG would have been in a very difficult financial position had we not received the loan . In addition to being very cautious about expenses and cash flow, Ms . Mayfield shared that NTBG is doing everything possible to raise money . Looking towards the end of the year, she is cautiously optimistic as long as contributed revenue comes in as projected . She added that the next stimulus package, which is still in deliberation with Congress, may give an option for NTBG to again apply for another PPP loan . She will keep everyone posted as more information is released about the second stimulus package . 2020 Revised COVID Budget Ms . Mayfield screen shared the finance material provided to Committee Members as Mrs . Rollins narrated her presentation . Ms . Rollins reported that the budget has evolved since the Finance Committee held a telephone conference on February 28, 20201 . An interim 6-month budget was provided to Department Heads as a guide for them to use in managing their daily operations . She stated it will now be good to get a full year budget into the financial statements . Mrs . Rollins explained that the budget is very conservative through the end of the year as we do not know what the future will bring especially in terms of earned revenue from visitor programs . Therefore, the visitor program numbers are shown at a minimum . Contributed Revenue

Mrs . Rollins reviewed the Revised COVID Budget vs . the Board Approved Budget as follows: • The Contributed Revenue column shows an amount of $204K . This is the amount of money NTBG needs by the end of the year to make the budget break even . Adjustments were made to each department’s contributions in order to be as realistic as possible . • A decrease in expected Fellows Memberships was made due to the decline in Fellows dues coming in during the first six months of the year .

1The Finance Committee met by telephone conference on February 28, 2020 to review the 2020 Budget. This was meeting was not an official Committee meeting. Therefore, minutes were not taken.

NATIONAL TROPICAL BOTANICAL GARDEN B-23 • General Memberships are expected to be less since most of our memberships come through the visitor programs and they will see significantly less visitors for the remainder of 2020 . However, Ms . George and the Development team embarked on a membership drive which has created a spike in the number of new members . • Due to the pandemic, we had to cancel Moonlight and Music and Bali Hai, which are our two major fundraising events . The remaining $7K shown in the revised COVID budget reflects what we project to receive from crafts sold by Oshibana volunteers . • NTBG has been very focused on finding and writing grants with the hopes that we will receive more than what we originally expected in unrestricted grants . Other comments in reference to Contributed Revenue: • The $204K described as “Needed to break-even” was the amount of the deficit we had after doing a thorough evaluation of what we realistically think we can bring in . It represents the portion of contributed revenue for which we are uncertain . • Ms . Mayfield referred to the second page where there is a table detailing the Giving Summary . She explained how we arrived at the numbers in the table: • Our Total Giving Goal is $2 .041M with $743K having been received as of July 20, 2020 . This leaves $1 .298M that we need to raise by the end of the year . This can be in the form of Unrestricted Contributions, Fellows Dues and Memberships . • Trustees are aware of the $1 7M. goal for Total Unrestricted Giving this year . We have shown that $1 .4M is what Trustees and Trustees Emeriti contributed last year in both restricted and unrestricted giving, so this would be a $300K increase . Currently remaining of that $1 .7M goal is $907K . If we get the $907K from Trustees and Trustees Emeriti, all other donors will have to be $391K, which is doable . • Ms . George confirmed it is a big goal during an uncertain year but she is hopeful because NTBG has a great Development team in place and great staff members, and that includes our Trustee team . Ms . George is committed to doing everything in her power to help meet these goals and is open to ideas, building relationships, and making connections with new supporters . She added that the latest issue of The Bulletin is full of very timely articles and is a great vehicle to gain more interest in NTBG . She reminded everyone to let her know if they have someone in mind who they would like her to reach out to and she will put together a package for them of NTBG information . • Dr . Wichman added that the key to achieving this Contributed Revenue Budget is for the Trustees and Trustees Emeriti that gave restricted funds last year to give at the same level in unrestricted funds . If we can get close to $1 .4 or up to $1 .7 we will make it . He and other NTBG senior management have been making individual phone calls to Trustees . Those Trustees that he has talked to shared they are very open to considering giving at the same level (including what was given as restricted) as they had last year in unrestricted contributions . These are very achievable numbers and our Board has consistently risen to the challenge . NTBG is not asking the Board to give more this year but just asking to give for general operations, which is critical to keep our current staff employed . Earned Revenue

Mrs . Rollins and Ms . Mayfield reviewed the Earned Revenue portion of the budget as follows: • Mrs . Rollins pointed out the subtotal of the Earned Revenue column has been cut by $2 .779M from the original budget . • $1 .172M is a conservative projection of what we think we will be able to bring in through our visitor programs . As a reminder, 86% of what is shown in this budget is revenue that we earned in the first two months of the year . Therefore, there is not a lot more expected to come in through December of this year . Visitor programs are now open and we wanted to welcome our community back through the doors first . We projected a very slow bump in

B-24 NATIONAL TROPICAL BOTANICAL GARDEN numbers for November and December as those are usually good months for us . Otherwise we are predicting a very low visitor count through the end of the year . • Ms . Mayfield added that during our soft openings staff promoted our membership special . Through those efforts we gained over 250 new members that we will be able to communicate with . We told our visitor staff we cannot charge too much now as our community is dealing with unemployment, but what we can do is promote our mission rather than only promoting our venue . We are using Volunteer Docents in the South Shore Gardens as tour guides so we are able to save some money in that respect . We did not project any site fees for the last half of the year due to COVID restrictions . • When putting together the budget for our visitor programs we wanted to make sure that we were able to break even at the end of the year . Pre-pandemic, the visitor program netted up to $1 .0M . We had a very robust 2½ months at the beginning of the year and visitor counts exceeded those of 2019 . That revenue is going to help cover the costs of the visitor programs going forward into this slow period . If we are able to bring in memberships and donations through the tours as well as cover the payroll costs, we should break even in our visitor programs at the end of the year . If it looks like that is not going to happen then we may have to take more action and possibly close them down if it does not look like it’s worth keeping them open . Other Revenue

Mrs . Rollins and Ms . Mayfield commented on the Other Revenue section of the budget as follows: • Investment revenue did not change much . The budget shows what we know we will receive in 2020 . • Net Assets Released from Restriction (NARR): This represents the portion of grants, contracts and individual donations that have been given for a specific purpose that is budget relieving . The bulk of it is to cover the payroll costs that we are incurring for all of the projects that we have committed to doing with restricted funds . Adjustments were made based on what we know now that we had not known when we put together the original budget for 2020 . • We received $1 3M. in grants which is very impressive as we have one grant writer on staff . Dr . Rønsted and the Science and Conservation staff have been very instrumental in putting together a robust list of science grants . • Pending Grants: • The Institute for Museum and Library Science (IMLS) grant includes a significant amount of budget relief if we get it . It is a very competitive grant that is COVID related . • For the Act 12 grant, we budgeted to have contractors do a lot of work but we may be able to use more NTBG staff than originally planned and therefore could gain more budget relief than originally projected . There is also $125K (25% of the $500K) allotted for overhead costs . • The grants awarded have already been factored in to our budget . We do not budget for pending grants . If the pending grants are awarded, they will improve our projected NARR . Expenditures

• With an overall drop in earned revenue of $2 .779M, we had to make some significant cuts to our expenses . Under expenditures the largest adjustment was made to salaries and personnel costs in the amount of $1 .3M . The bulk of that is related to our tour program staff layoffs, particularly from the South Shore Gardens where they went from 30 staff members down to 4 . Also, we partially furloughed our entire remaining staff for two payroll periods until we got the PPP loan and were able to bring them back to full employment . Moving forward through the end of the year, this payroll budget of $6 247M. is keeping everything at status quo . It does not include any further furloughs or additional layoffs . We have been transparent with our staff to let them know we want to keep them employed but we must be realistic . If we are not meeting our revenue goals, we may need to implement some percentage furloughs

NATIONAL TROPICAL BOTANICAL GARDEN B-25 through the end of the year . • The reduction in Operating Costs reflects the reduction in direct expenses related to our tour programs . • The maintenance budget was not decreased too much since we have aging infrastructure that will need to be repaired in order to operate . • We are extremely fortunate that we received the PPP loan . The $1 .099M represents the amount we conservatively estimate will be forgiven of the $1 .2M PPP loan and that will be reflected in NARR in our financial statement as it will be released from a TRF that we placed it in . The impact the PPP has on our budget is substantial and it is keeping us going this year . We believe we can get 100% forgiven on the PPP loan but there are some personnel criteria that must be met . • Our cash position right now as of July 20, 2020 is comfortable but we could go through cash quickly with our payroll each month so we have to be careful . • Ms . Mayfield indicated that we could possibly have a total loan balance of $314K at the end of the year related to COVID financing . Mr . Henry commended Ms . Mayfield and Mrs . Rollins and their teams for responding to a very difficult and unique situation . He acknowledged making a 20% adjustment on an already lean budget is a great accomplishment . He stated it is up to the Trustees, Trustees Emeriti and all the other supporters of NTBG to up their contributions, if they can . Ms . Mayfield thanked Mr . Henry for his acknowledgment and expressed that the process has been very painful . Although visitor program staff logically and intellectually understood the need for layoffs it was still gut wrenching to have to do that . We invested a lot of time in training and we care deeply for our staff . A motion was made to recommend the approval of the 2020 Revised COVID Budget as presented, including a 2% discretionary contribution be made to eligible employee accounts and also an employer matching contribution of up to 2% for eligible employee accounts. Motion was made by Mr. Hewitt, motion was seconded, none opposed, and the motion was carried. Other Business

Ms . Mayfield reported that Ms . Rollins and her staff are working on the audit and it is almost completed . The audit is being conducted virtually which brings some challenges but it will be sent to Congress as soon as possible . There being no further business before the Finance Committee the meeting adjourned at 10:04 am.

Respectfully prepared, Harumi Noon Executive Assistant

B-26 NATIONAL TROPICAL BOTANICAL GARDEN APPROVED by the Finance Committee on July 29, 2020 Minutes: Finance Committee OCTOBER 8, 2019 Four Seasons Hotel – Seattle, WA Regular meeting of the Board of Trustees and Fellows, National Tropical Botanical Garden

Trustees present: Mary M . Cudahy, Gordon L . Deane, Anne G . Earhart, Jan D . Elliott, Harriet S . Fraunfelter, Adaline H . Frelinghuysen, Donald W .Y . Goo (Emeritus), Mary E .S . Hanahan, Thomas D . Hewitt (Chair), Merrill L . Magowan, Elizabeth E . Matthews, David G . Meissner, Ghillean Prance, David W . Pratt, David Rae, John H . Rashford, Thomas L . Reveley, Katherine G . Richardson, Anita Seipp, Robert D . Weist, Christina B . Wilson Fellows present: Motoko T . Deane, Laura R . Goo, Joan Goodale Evans, Charles James, Susan E . Lynch, Barbra K . Sweet Others present: Hanna Badertscher, John Kane, Kimberley Mayfield, Adam Sanders, Ron Gagliardo, Ed Moydell Staff present: Heather George, Janet Mayfield, Harumi Noon, Tami Rollins, Nina Rønsted, Sandra Tedder, Chipper Wichman, Hau‘oli Wichman Call to Order; Approval of Minutes

Mr . Hewitt called the meeting to order at 9:45 am . He called for a motion to approve the minutes of the March 31, 2019 meeting . Motion was made by Mrs. Fraunfelter; motion was seconded. All approved, none opposed, the motion was carried. 2019 Budget/Financial Update

Mrs . Rollins provided a financial update on the 2019 budget . Questions were responded to by Mrs . Rollins and Ms . Mayfield . 2020 Budget

Mrs . Rollins gave a detailed review and discussion of the 2020 Budget . Questions were responded to by Mrs . Rollins and Ms . Mayfield . Ms . Mayfield informed the Committee that the 2020 Budget is a preliminary budget that will be reviewed based on year-end results for 2019 and consideration of updated information . She confirmed that a revised budget would be presented to the Committee by the end of January 2020 . The following Motion was approved:

Mr . Hewitt called for a motion for the Finance Committee to submit the 2020 Budget to the Board for approval, subject to revisions that will follow by January 31, 2020 . Motion was made by Mrs. Fraunfelter; motion was seconded. All approved, none opposed. Motion carried. There being no further business before the Finance Committee the meeting adjourned at 10:26 am.

Respectfully prepared, Harumi Noon Executive Assistant

NATIONAL TROPICAL BOTANICAL GARDEN B-27 Agenda: Development Committee NOVEMBER 11, 2020 – 9:21 A.M. – 10:05 A.M. (HST) Virtual Meeting via Zoom Gordon L. Deane, Chair Thomas D. Hewitt, Vice Chair

1 . Call to Order Mr . Deane 2 . The minutes from the October 8, 2019 and May 27, 2020 meetings were previously approved by the Committee 3 . 2020 Fundraising Update Ms . George/Dr . Wichman 4 . Strategic Plan Objectives – Focus for 2021 - 2022 Ms . George 5 . Communication – The Future of Fundraising Ms . George 6 . Appoint & Welcome New Chair Mr . Deane/Mr . Hewitt 7 . New Chair Comments Mr . Knowles 8 . Other Business

DEVELOPMENT COMMITTEE RESPONSIBILITIES

The Development Committee leads the Board’s participation in fundraising . The committee is the Board’s central source of information about the fundraising climate in general, and about the status of the organization’s fundraising activities in particular . • Work with the staff to develop the organization’s fundraising plan, establish the charitable contributions goals for the annual budget; and recommend minimum guidelines for Trustee contributions and then solicit those contributions . • Play a strong role in identifying, cultivating, and approaching major donors . • Devise and recommend philanthropy and fund development policies and recommend to the Board for action . • Help nurture a culture of philanthropy throughout the organization, and assure that all donors of time and money are respected and honored . • Assure that the Board and individual Board members are adequately educated about the basic principles and best practices in fund development, including the design of a donor-centered organization . • Help the Board articulate the case for philanthropic support directed at specific audiences . • Examine the progress and results of the organization’s fundraising plans and performance; advance fundraising efforts to ensure sufficient resources for the organization .

- Approved October 5, 2017

B-28 NATIONAL TROPICAL BOTANICAL GARDEN APPROVED by the Development Committee via Email Vote on June 18, 2020 Minutes: Development Committee MAY 27, 2020 @ 9:00 AM (HST) Virtual Meeting via Google Meet1 This meeting was held in lieu of the April 3, 2020 10:15 AM meeting scheduled to be held at the Grand Hyatt Kaua‘i Resort in Spa, Kaua‘i, Hawai‘i which was canceled due to the COVID-19 pandemic. The following minutes are provided in greater detail as the Committee was unable to meet in person with a wider audience present.

Trustees present: Devon Angelini, Gordon L . Deane (Chair), Carol Y . Dickinson, Anne G . Earhart, Harriet S . Fraunfelter, Glenn A . Goldsmith (Emeritus), Mary E .S . Hanahan, Thomas D . Hewitt (Vice Chair), Thomas S . Kenan, III (Emeritus), Emerson T . Knowles, Elizabeth E . Matthews, David G . Meissner, David W . Pratt, David Rae, Thomas L . Reveley, Katherine G . Richardson, Michael N . Rosenberg, Cynthia Salley, Patricia W . Sheehan Staff present: Heather George, Janet Mayfield, Harumi Noon, Tami Rollins, Chipper Wichman, Hau‘oli Wichman Call to Order

Mr . Deane called the meeting to order at 9:06 AM (HST) . He welcomed Anita Seipp to the Committee and announced that Ms . Seipp was unable to attend today . Mr . Deane reminded the group that the Executive Committee voted to keep all the current officers in their current positions in light of the COVID-19 pandemic . All current officers will remain in place as follows: Mr . Hewitt as Board Chair, Mr . Magowan as Board Senior Vice Chair; and Mr . Deane will retain his position as Chair of the Development Committee, as well as Board Chair-Elect . Mr . Deane announced that after much discussion and at the recommendation of staff, the next Chair of the Development Committee would be Mr . Knowles . He shared that Mr . Knowles has supported NTBG both intellectually and monetarily, and with great enthusiasm . Mr . Deane asked that the Committee support Mr . Knowles once he is installed in the position, just as they have fully supported him . Approval of Minutes

Mr . Deane called for a motion to approve the minutes of the October 8, 2019 meeting . Motion was made by Mr. Rosenberg; motion was seconded. All approved, none opposed, the motion was carried. 2019 Year-End Results and 2020 Plans

The following were topics reported by Ms . George, unless otherwise indicated . • There was an increase in 2019 of about $460,000 in restricted and unrestricted giving over 2018 . Although it was a significant increase it did not meet budget goals set for unrestricted funds . The Development team did a great job in spite of fact that 2019 was Ms . George’s first year at NTBG and there was some staff turnover . • The Development team had looked forward to debuting new ideas at the spring meeting that focused on planned giving and cultivating new legacy donors . However, Ms . George found that planned giving was not an appropriate topic during this pandemic so plans for outreach and cultivation in that area had to be postponed . • Another plan for 2020 that had to be postponed was to cultivate more corporate members, as it would be very

1A recording of the May 27, 2020 virtual Development Committee meeting was sent to all Trustees and Trustees Emeriti.

NATIONAL TROPICAL BOTANICAL GARDEN B-29 difficult to cultivate new corporate members during a time when businesses are suffering financially . • The Development team is currently focused on personal connections with Fellows, members and other donors . In the last few months the team has reached out more than ever before and has made connections by emails, phone calls and social media posts . • Fellows’ renewals are down 19% ($67,000) and memberships down by 12% ($3,700) over the same time period from last year . Fellows’ renewals are suffering and plans to address this were discussed later in the meeting . • NTBG is focused on growing a culture of philanthropy and donor centric outreach is still very much a priority . In the past few weeks, NTBG has added 300 new subscribers to our email list and the Instagram page is averaging 100 new followers per week . The next step in social media is to generate members from this new audience . • A virtual member mixer for Kaua‘i members and Fellows and Trustees who are on island is scheduled for June 10, 20202 . The mixer will be a forum for members and donors to ask questions, and for us to share about what is going on in the gardens and talk about reopening plans . In addition, we will be offering special local community pricing for memberships throughout all our gardens . The special pricing consists of a 50% discount off our standard rates for three basic levels of membership . The special rates will be in effect through July 31, 2020 . As we move forward a decision will be made to either extend the special rates or resume standard rates . • The hard mailing for the Seeds of Hope appeal will be going out in the next week or so . Although our online presence is growing, we know that two-thirds of our donor base uses regular mail to make their contributions . The hard mailing will be followed up with emails and social media posts . The goal of this appeal is to raise $60,000 which is approximately the same amount we raised last year for the water security appeal . This financial goal is intended to include gifts other than those from Trustees . • Mr . Rosenberg shared that in the Fellows listing of the Spring 2020 Board Book, The Kampong has at least 20 Fellows that he has never met and he finds that very unusual . These Fellows are paying their renewal dues but we need to find a way to connect and engage with them . He also felt that members should be offered first access into the gardens as a recognition and thank you for their support . Ms . George agreed and stated plans are being made for special first access to certain groups of our supporters . Ms . George stated that she is happy to work with Mr . Rosenberg and Mr . Morell to talk about connecting with those Fellows at The Kampong . • Mr . Deane noted that while Ms . George mentioned that now is not a good time for legacy planning that he feels that, with many people updating their wills and trusts due to the pandemic, there may be an opportunity to alert supporters in the process of updating their trusts that they may want to remember the garden in doing so . Ms . George agreed that perhaps now that we have flattened the curve and plans for reopening are being made, it may indeed be the right time to revisit legacy planning . Collective Trustee Giving Goals for 2020 and Earned Revenue for the Balance of 2020

The following were topics reported by Ms . Mayfield, unless indicated otherwise . • We are up to $500,000 in Trustee and Trustee Emeriti giving and our goal is to reach the $800,000 mark by June 30th . $50,000 of that $500,000 was from Board meeting fees donated back to NTBG by Trustees and most of that $50,000 was able to be used as unrestricted funds . Ms . Mayfield thanked everyone who was able to contribute in that way . • During a recent Trustee Briefing, it was suggested that, during this time when we are traveling less, perhaps the money that would normally be spent on travel could be donated to NTBG .

2This virtual event was cancelled due to minimal RSVPs and the South Shore Gardens reopening.

B-30 NATIONAL TROPICAL BOTANICAL GARDEN • We are aware that many Trustees lend support to other organizations and we appreciate being one of your top organizations that is included in that support . • A Finance Committee meeting will be scheduled probably in the next month3 . • NTBG has set a goal of raising $2 .5 million in total unrestricted giving of which the Trustees make up $1 .7 million of that total . The remaining $800,000 will come from Fellows and membership dues and other contributions that come in from those sources . She invited everyone to freely share information about NTBG such as our website, social media posts, or videos, as doing so will help with further outreach . • We are short approximately $2 .8 million in gross revenue and we are looking to carve out close to $2 million in expenses . Most of the shortage is because we had to close down our tour programs . Due to the closure of these programs we had to significantly cutback staffing, especially in the South Shore Visitor Program . • Mr . Deane shared that Trustee annual contributions can be made on a monthly basis for those who want to help by paying them now instead of the end of the year . In addition, contributions can be paid by credit card by reaching out to Ms . Rollins, Ms . George or Ms . Mayfield . Fellows and Major Donor Outreach Plans

The following were topics reported by Mr . Wichman, unless indicated otherwise . • A considerable amount of time has been spent in reaching out to all donors . The purpose of the outreach was to check in with donors, letting them know we care and appreciate them, and sharing how NTBG is doing . During the initial stages of the pandemic it was not the time to ask for money . However, the time for asking is arriving and many organizations are into their summer appeals . One of the most important target goals is with our Trustees and the Trustee goal that Ms . Mayfield shared is our anchor and will carry us through . Our Board has always been our most significant donor group . We believe it is a realistic goal since Trustees and Trustee Emeriti gave a total of $1 .4 million in unrestricted and restricted donations in 2019 . The goal would be to raise that same amount, plus $300,000, but ask that it all be in unrestricted funding to provide flexibility . • The next phase of that campaign is that Mr . Wichman, Mrs . Wichman, Ms . George and Ms . Mayfield will be scheduling individual virtual meetings with each Trustee . We will talk about your situation and what you think you are able to do this year towards that Trustee goal . As we go out to the rest of our constituency being able to talk about the generosity of our Board is truly inspiring . • A virtual “update from paradise” cocktail reception is being coordinated with Mrs . Angelini and will consist of 12-18 participants . Kōloa Rum has graciously offered to provide mini bottles of rum, cocktail umbrellas and napkins . Included in this virtual event will be a two-minute video update by Ms . Mayfield and discussion on the Seeds of Hope appeal . The goal is not just for reaping contributions but cultivating relationships, and connecting with more Fellows and members . Just like with reopening our visitor programs, it’s no longer just about generating revenue but more about cultivating relationships that will last for many years to come . • The first event hosted by Mrs . Angelini is a pilot event and will then be rolled out regionally . This would be a perfect time for us to reach out to all those Fellows at The Kampong . For some people, virtual events may be easier to attend than an in person event . Our goal is to be moving around the country virtually and hosting these regionally with one or more board members hosting in each region . The virtual meeting has become the way to stay connected and is an incredible tool . One of the things coming out of this pandemic is that organizations are learning to become more efficient . We spend a lot of time and effort traveling to do these events which can become very expensive and there is the carbon footprint aspect of travel . If we can learn how to become effective in using virtual donor events, it is a tool that will serve us well far beyond the pandemic .

3Subsequently, a Finance Committee meeting was scheduled for June 26, 2020; and thereafter rescheduled for July 29, 2020.

NATIONAL TROPICAL BOTANICAL GARDEN B-31 • Mrs . Angelini added that virtual events are a great way to thank donors, have fun and bring people together . Mr . Wichman agreed that thanking someone during a virtual event also allows the opportunity for that person to give a testimony as to why they are excited to support NTBG . Mr . Knowles offered to help facilitate virtual events and give a testimony of being a donor and share his enthusiasm for the organization . Specific Help Needed

Ms . George shared a few ways that Trustees could help is by writing personal thank you notes to supporters, and also by sharing material such as the Bulletin and forwarding our Monthly Communique . Ms . George thanked Mrs . Topham who reached out to 28 people and cultivated six new members . Ms . George confirmed that a series of virtual cocktail events will be utilized for outreach to Fellows, in addition to making personal phone calls . Mr . Wichman added that the first virtual cocktail event hosted by Mrs . Angelini will be for a circle of her contacts . It will serve as a test run to refine the technical aspects of doing a virtual event so we can apply what we learn to the regional events for Fellows . Brainstorm “Lightening Round:”

Ms . George asked the group to share what they see other organizations doing during these times in terms of fundraising and cultivation of supporters . She mentioned that Mr . Magowan had previously shared that an organization he is familiar with did an hour and half virtual gala which was technically well done with a silent auction . She added we probably are not quite ready to do that for Moonlight and Music . Mr . Rosenberg recommended a book titled “The Everyday Philanthropist” by Dan Pallotta . He stated that if you read this book and put NTBG in your mind, you will be very impressed with the group you are working with, as NTBG is a group that is primed for significant change . Ms . Mayfield shared about a virtual free event she signed up for that gave you the opportunity to donate when you registered for the event . She encouraged the Committee to forward any innovative ideas they may come across as she and Ms . George are investigating creative and different ways to fundraise . Other Business

Ms . George reported that a decision will be reached in mid-June about the Moonlight and Music event . She added that if the event is a go it will be much different from past events as we would not be able to have 300 people crowded together underneath a tent4 . Ms . Mayfield reported that the Executive Committee will be meeting next week to discuss scheduling a virtual Board meeting . She believes it would be wise to have more financial projections in place and to have a Finance Committee meeting prior to the Board meeting . Future Board Meetings

Ms . Mayfield shared that she loves seeing everyone in person at the Board meetings . However, NTBG spends a lot of money to put on the meetings, especially the fall meetings with the cost of staff travel and hotel expenses . She asks if the Committee would think about the possibility of having one in person meeting and one virtual meeting . Mr . Deane shared that an issue he finds with condensing the meetings down to three days is that part of getting together is very important for connecting . He suggests that perhaps we have one in person meeting and have three or four virtual meetings during the year so that people stay in touch and informed with the garden . He added that virtual meetings may allow for more participation from those who have business or family constraints .

4Subsequent to this meeting, the Moonlight and Music event this year was cancelled.

B-32 NATIONAL TROPICAL BOTANICAL GARDEN Mr . Rosenberg added, in thinking about virtual meetings, we should remember that there is nothing like the experience of being in the gardens . He suggested that the one in-person meeting take place at a garden so Trustees can visit the garden and also see staff and directors in person and in their element . He added that the most expensive trips for NTBG staff are the ones on the mainland and perhaps those are replaced virtually and the in-person meeting take place at a garden either in Hawai‘i or Florida . Ms . Mayfield agreed and suggested we may be able to rotate and do a different garden each spring5 . Ms . Mayfield shared that a benefit in having the recent Trustee Briefings is that you do get to connect with people on a more regular basis . She added that the next Trustee Briefing on June 10, 2020 will be more programmatic to keep everyone informed and engaged with what is currently going on with NTBG . There being no further business before the Development Committee the meeting adjourned at 10:17 AM (HST).

Respectfully prepared, Harumi Noon Executive Assistant

5Ms. Tedder and Ms. Mayfield will be working on different possible scenarios to share with the Board.

NATIONAL TROPICAL BOTANICAL GARDEN B-33 APPROVED by the Development Committee on May 27, 2020 Minutes: Development Committee OCTOBER 8, 2019 Four Seasons Hotel – Seattle, WA Regular meeting of the Board of Trustees and Fellows, National Tropical Botanical Garden

Trustees present: Mary M . Cudahy, Gordon L . Deane (Chair), Anne G . Earhart, Jan D . Elliott, Harriet S . Fraunfelter, Adaline H . Frelinghuysen, Donald W .Y . Goo (Emeritus), Mary E .S . Hanahan, Sally O . Hewitt (Emeritus), Thomas D . Hewitt (Vice Chair), Merrill L . Magowan, Elizabeth E . Matthews, David G . Meissner, Ghillean Prance, David W . Pratt, David Rae, John H . Rashford, Thomas L . Reveley, Katherine G . Richardson, Anita Seipp, Robert D . Weist, Christina B . Wilson Fellows present: Motoko T . Deane, Joan Goodale Evans, Laura R . Goo, James Guerber, Susan E . Lynch, Marion S . Meissner, Barbra K . Sweet, Catherine F . Topham Others present: Christopher Baraloto, Emily Gresham, Kimberley Mayfield, Grace Rashford, Stan Rollins Staff present: Heather George, Janet Mayfield, Harumi Noon, Tami Rollins, Nina Rønsted, Sandra Tedder, Chipper Wichman, Hau‘oli Wichman Call to Order; Approval of Minutes

Mr . Deane called the meeting to order at 10:45 am . He called for a motion to approve the minutes of the March 31, 2019 and August 13, 2019 meetings . Motion was made by Mr. Meissner; motion was seconded. All approved, none opposed, the motion was carried. Multi-Year Commitments

Mr . Deane brought forth the topic of multi-year non-binding commitments (a topic discussed during a Development Committee teleconference meeting held on August 13, 2019) . It was decided to share the idea at the fall meeting and get the opinions from those attending . The idea is to ask donors to provide a 3-year non-binding pledge reflecting what they intend to give for general operations . Some of the pros discussed were that a multi-year commitment is extremely helpful for budgeting purposes . However, the cons could be that donors may pledge a lower amount due to unknown financial factors in the three-year period . In addition, a donor may make a pledge commitment and stick to that amount even though they could have given more . Mr . Deane stressed the pledge would be non-binding and would go towards core mission support (general operations) . Donors are welcome to support other projects as they desire in addition to their core mission commitment . Ms . Mayfield shared that there is a misconception that having a lower percentage for core mission support somehow makes for a better organization . However, she expressed the opposite is actually true and in fact staff salaries are paid out of core mission support . If we cannot pay our staff competitively, we end up losing valuable human resources and, without staff, we cannot do the work the organization has set out to do . After much discussion, the general consensus was that making a multi-year commitment is an individual decision and it is an option that is available but should not be made into a policy . Follow-up from March 13, 2019 Brainstorming Session

Ms . George reminded the Committee of the breakout sessions conducted during the Spring 2019 Meeting . Those breakout sessions were communications, donor relations and outreach, and memberships . Ms . George reported on some of the progress made for each category . For communications, NTBG is utilizing more “tagging” in its email contact lists . Tagging enables the organization to

B-34 NATIONAL TROPICAL BOTANICAL GARDEN better target audiences for specific communications . She added that Fare Harbor, the new online reservation system, is now fully integrated and helps to capture new emails to add to our database . In addition, our membership has been added into the Fare Harbor system which enables tracking information on members, such as how many times they visit the gardens . On memberships, Ms . George shared that we are working on training staff who come in contact with visitors to be able to communicate our mission and encourage those visitors to become members . For donor outreach, the Committee talked about having smaller groups of supporters in different areas . There were two very successful events in June held at the home of Mr . and Mrs . Angelini in the Boston area . Out of those events, we gained two new Fellows . For this Fall Board Meeting, invitations were sent to members who live in the area and about 20 of those local members will be attending the opening session . Ms . George reported there were a lot of great ideas that came out of the spring breakout sessions . However, most of the ideas will require the hiring of a Communications Director which is a planned hire for next year, if all funding is received . She further expressed that currently she does not have the capacity to implement all of the ideas from the spring meeting breakout sessions . However, she and her team are making small changes and getting organized with data and how they communicate to people . 2019 Progress, Annual Appeal

Ms . George reported that we are doing well in our contributions and she is confident that, with the extra care that her team has given to donors, we will see the results at the end of the year when the bulk of our contributions come in . The annual appeal is drafted and it focuses on conservation and stresses our scientific work . The annual appeal will be going out by email and regular mail starting in mid-November . Development Activity – Donor Stewardship

Ms . George shared that there is a special group of donors who have supported the organization for 20+ years . She asked the Trustees to help with a development activity by spending a little time in preparing handwritten thank you notes to these long-term supporters . Each Trustee was provided with 8 note cards with preaddressed stamped envelopes and special 20+ year supporter magnets . Other Business

Ms . George gave a short report on this year’s Moonlight and Music event . She noted that events in general are not the most efficient way to fundraise due to the amount of time and staff hours that go into them (this year it was tracked at 1,200 staff hours) . However, we find this event is a cultivation event, as well as a way to raise money . Ms . Mayfield concluded the meeting stating her opinion that NTBG now has the best fundraising team ever in her long history at NTBG and she looks forward to what, together, they will accomplish in the future . There being no further business before the Development Committee the meeting adjourned at 11:46 am.

Respectfully prepared, Harumi Noon Executive Assistant

NATIONAL TROPICAL BOTANICAL GARDEN B-35 Minutes: Governance Committee OCTOBER 9, 2019 Four Seasons Hotel – Seattle, WA Regular meeting of the Board of Trustees and Fellows, National Tropical Botanical Garden

Trustees present: Gordon L . Deane, Anne G . Earhart, Harriet S . Fraunfelter, Adaline H . Frelinghuysen, Thomas D . Hewitt, Merrill L . Magowan (Chair), David G . Meissner, Katherine G . Richardson Trustee via telephone: Peter C . Gardner Staff present: Heather George, Janet Mayfield, Harumi Noon, Chipper Wichman, Hau‘oli Wichman Call to Order; Approval of Minutes

Mr . Magowan called the meeting to order at 7:34 am . He called for a motion to approve the minutes of the March 31, 2019 and July 10, 2019 meetings . Motion was made by Mr. Meissner; motion was seconded. All approved, none opposed, the motion was carried. Trustees Considered for Re-Election The Committee reviewed a list of those Trustees whose terms expire at the end of the Fall 2019 Board Meeting . Mr. Magowan called for a motion to recommend to the Board to re-elect for another 3-year term the following Trustees: Anne G. Earhart, Mary E.S. Hanahan, Elizabeth E. Matthews, David G. Meissner, David Rae, John H. Rashford, and Judy C. Webb. Motion was made by Mr. Deane; motion was seconded. All approved, none opposed, the motion was carried. Review and Discussion of Draft Succession Plan for Board Leadership The Committee reviewed and discussed the draft Succession Plan for Board Leadership . Mr. Magowan called for a motion to recommend to the Board to adopt the Succession Plan for Board Leadership as drafted. Motion was made by Mrs. Fraunfelter, motion was seconded. All approved, none opposed, the motion was carried. Review Process and Protocol for Deciding on new Board Members The Committee reviewed the process and protocol for deciding on new Board members . Review of Trustee Prospect List The prospect list was reviewed and discussed . Mr. Magowan called for a motion to recommend to the Board to extend an invitation to two individuals1 to join the Board of Trustees. Motions were made and seconded. All approved, none opposed, the motion was carried. Other Business Mr. Magowan called for a motion to recommend to the Board to elect Gordon Deane as Chair-elect of the Board of Trustees. The motion was made and seconded. All approved, none opposed, the motion was carried. There being no further business before the Governance Committee the meeting adjourned at 9:30 am. Respectfully prepared, Harumi Noon Executive Assistant

1Mrs. Topham and Mr. Knowles subsequently accepted.

B-36 NATIONAL TROPICAL BOTANICAL GARDEN Agenda: Breadfruit Institute Committee NOVEMBER 11, 2020 – 10:06 A.M. – 10:50 A.M. (HST) Virtual Meeting via Zoom Dr. John H. Rashford, Chair

1 . Call to Order Dr . Rashford 2 . Approval of the Minutes of the March 30, 2019 meeting 3 . Acknowledgement of Tom Reveley as Past Chair Dr . Rashford 4 . Presentation Dr . Ragone 5 . Strategic Plan Objectives– Focus for 2021-2022 Dr . Ragone 6 . Patagonia Update/Product Launch Dr . Ragone/Ms . Cameron 7 . Other Business

BREADFRUIT INSTITUTE COMMITTEE RESPONSIBILITIES

The mission of the National Tropical Botanical Garden is to enrich life through discovery, scientific research, conservation, and education by perpetuating the survival of plants, ecosystems, and cultural knowledge of tropical regions. The Breadfruit Institute’s mission is to promote the conservation, study, and use of breadfruit for food and reforestation. Committee Responsibilities Through periodic calls, meetings, and field trips, committee members should provide comment, and assistance on: • Reviewing, advising, and providing feedback about the strategic approach and performance of the Breadfruit Institute in meeting our agreed upon strategic goals . • Assisting with forging partnerships for the Breadfruit Institute that meet our strategic goals . • Providing financial support and making recommendations to the committee, in coordination with the NTBG Board Development Committee, for other potential funding sources .

- Approved April 7, 2018

NATIONAL TROPICAL BOTANICAL GARDEN B-37 Minutes: Breadfruit Institute Committee MARCH 30, 2019 Kaua‘i Ballroom, Grand Hyatt Kaua‘i Resort and Spa, Kōloa, Kaua‘i, Hawai‘i Regular meeting of the Board of Trustees and Fellows, National Tropical Botanical Garden

Trustees present: Harlan C . Amstutz, Devon Angelini, Gordon L . Deane, Anne G . Earhart, Jan D . Elliott, Harriet S . Fraunfelter, Adaline H . Frelinghuysen, Donald W .Y . Goo, Mary E .S . Hanahan, Thomas D . Hewitt, Merrill L . Magowan, Michael Maunder, David G . Meissner, Ghillean Prance, David W . Pratt, David Rae, John H . Rashford (Co-Chair), Thomas L . Reveley (Co-Chair), Katherine G . Richardson, Michael N . Rosenberg, Patricia W . Sheehan, Christina B . Wilson Fellows present: Patricia Amstutz, David Buck, Diane Buck, Motoko T . Deane, Laura R . Goo, Tracy Hayward, Emerson T . Knowles, Susan E . Lynch, Marion Meissner, Suzy Carter Orb, Anne Prance, Carol J . Pratt, Barbra K . Sweet, Catherine Topham, Scott Valor, Edwin Yamada, Georgene Yamada Others present: Christopher Baraloto, Lucille Ceurvorst, Michael Ceurvorst, Laura Hassel, Maggie McProud, Grace Rashford Staff present: Vera Benedek, Katie Champlin, Michael DeMotta, Noel Dickinson, Heather George, Matt Goodale, Tobias Koehler, Lorna Lopes, David Lorence, Janet Mayfield, Craig Morell, Jackie Nielsen, Harumi Noon, Michael Opgenorth, Juliana Prater, Diane Ragone, Tanya Ramseth, Tami Rollins, Karen Silva, Scott Sloan, Sandra Tedder, Mary Thompson, Chipper Wichman, Hau‘oli Wichman Call to Order; Approval of Minutes

Mr . Reveley called the meeting to order at 2:00 pm . The minutes of April 7, 2018, upon motion and second, were approved unanimously . Opening Remarks and Welcome to New Committee Members

Mr . Reveley stated he was very excited to be the Co-Chair of the Breadfruit Institute Committee . He stated that the Committee promotes conservation, science, study and the use of breadfruit for food . The Committee serves in a positive way in some of the struggles we deal with in terms of climate change in that we are part of the solution and not the problem . Mr . Reveley introduced new Co-Chair, Dr . John Rashford and new members to the committee, Mrs . Devon Angelini, Mr . Jim Guerber and Mr . Ken Schwartz . Breadfruit Institute Presentation

Dr . Ragone acknowledged and introduced her staff: Noel Dickinson, Research Technician and Agroforestry Project Manager and Juliana Prater, Assistant to the Director of the Breadfruit Institute . Dr . Ragone gave a presentation on one variety of breadfruit in the collection called ‘Ulu Fiti . She used ‘Ulu Fiti as a model and exemplar for the core mission of NTBG, which is to discover, conserve, study and share . The presentation took us through her journey and travels through the Pacific Islands and through the shipment, introduction and current care of the collections to the NTBG gardens . After her presentation, Ms . Ragone introduced Ms . Dickinson to do a presentation on the Regenerative Breadfruit Agroforestry demonstration in McBryde Garden . Ms . Ragone acknowledges Patagonia Provisions for providing two years of grant funding for our agroforestry project . Ms . Dickinson gave a presentation and shared that what was formerly known as the Breadfruit Institute Research

B-38 NATIONAL TROPICAL BOTANICAL GARDEN Orchard is now called the Regenerative Organic Breadfruit Agroforestry Demonstration . The presentation explained how the collection started out as a monoculture breadfruit orchard with basically breadfruit and field grass to its current state as an agroforest with a diverse selection of biodiverse plants . Discussion of Budget and Funding Needs

Dr . Rashford spoke about the treasure NTBG has in having Dr . Ragone on staff, as she is on the cutting edge of breadfruit conservation and research . Dr . Rashford emphasized the importance of providing Dr . Ragone with the opportunities to continue her work in research, conservation and education . He also spoke about the Committee’s support in having Dr . Ragone attend the Society for Economic Botany’s annual meeting which will be held in Jamaica in 2021, as researchers in the Caribbean would be very much interested in the work Dr . Ragone has done at NTBG . Mr . Reveley stated that the challenge and opportunity over the coming year is to assure that the staff at NTBG is financially supported in order to continue its foundational work . Professor Prance added that he strongly and fully endorsed the statements made by Dr . Rashford and Mr . Reveley in support of this important initiative . He also stated that Dr . Ragone is indeed a treasure to NTBG and merits the fullest support possible from the committee . Other Business

Mr . Reveley announced a pledge to step up the Committee communication to a higher level by having monthly conference calls and/or emails to discuss and provide progress and information . A discussion ensued about the commercialization of breadfruit and the role of NTBG in that enterprise . The standing response is that NTBG’s role is one of providing information and education but it is not an incubator of breadfruit businesses or products . Dr . Ragone was asked the question of what she sees as priorities in the coming year . Dr . Ragone replied that it is critical (and is in our strategic plan) to build the capacity of the Breadfruit Institute . She shared we are currently working on a case statement for certain critical positions that are needed and she will be working with Ms . Mayfield and Ms . George to develop a coherent fundraising strategy, as it is all about building the robustness of the Breadfruit Institute . There being no further business before the Breadfruit Institute Committee, the meeting adjourned at 3:00 p.m.

Respectfully prepared, Harumi Noon Executive Assistant

NATIONAL TROPICAL BOTANICAL GARDEN B-39 Agenda: Council of Fellows NOVEMBER 12, 2020 – 10:31 A.M. – 11:00 A.M. (HST) Virtual Meeting via Zoom

1 . Call to Order Dr . Wichman 2 . Approval of the Minutes of the October 8, 2019 meeting 3 . Greetings to New Fellows Dr . Wichman 4 . What Does it Mean to be a Fellow? Ms . George 5 . Theme for End-of-Year Appeal Ms . George 6 . Travel Program Ms . George, Dr . Wichman 7 . Other Business Dr . Wichman

B-40 NATIONAL TROPICAL BOTANICAL GARDEN Minutes: Council of Fellows OCTOBER 8, 2019 Four Seasons Hotel – Seattle, WA Regular meeting of the Board of Trustees and Fellows, National Tropical Botanical Garden Trustees present: Gordon L . Deane, Anne G . Earhart, Jan D . Elliott, Adaline H . Frelinghuysen, Donald W .Y . Goo (Emeritus), Mary E S. . Hanahan, Thomas D . Hewitt, Merrill L . Magowan, Elizabeth E . Matthews, David G . Meissner, David W . Pratt, David Rae, Thomas L . Reveley, Katherine G . Richardson, Anita Seipp, Christina B . Wilson Fellows present: Motoko T . Deane, Joan Goodale Evans, Juliet Evans, Lena Goldberg, Ronald Goldberg, Laura R . Goo, James Guerber, Vaughn Hills de Guigné, Charles James, Susan E . Lynch, Marion S . Meissner, Suzy Carter Orb, Carol J . Pratt, Teita Reveley, Kenneth B . Schwartz, Stephanie Schwartz, Barbra K . Sweet, Catherine F . Topham, Reed C . Wilson, Others present: Peggy Iversen, Kimberley Mayfield, Grace Rashford Staff present: Heather George, Janet Mayfield, Harumi Noon, Nina Rønsted, Sandra Tedder, Chipper Wichman, Hau‘oli Wichman Call to Order; Approval of Minutes Mr . Wichman called the meeting to order at 4:50 pm . He called for a motion to approve the minutes of the March 30, 2019 meeting . Motion was made by Mrs. Sweet; motion was seconded. All approved, none opposed, the motion was carried. Greetings to New Fellows Ms . George introduced new Fellows: Lena Goldberg, Ron Goldberg, Vaughn Hills de Guigné, Janet Mayfield and Walt McCoy, and Juliet Evans . Mr . Hewitt introduced additional new Fellows: Kimberley Mayfield and Sandra Tedder . Update on 2019 Fellows Project – Water Security Ms . George gave an update on the Water Security Project . She reported that we have raised $60,300 but we are still in need of more support . She shared that throughout the past summer, the South Shore Gardens had experienced numerous leaks, water outages and other issues . All gardens benefit from the Fellows Project . Mr . Wichman gave an update on the status of obtaining permits to divert a small amount of water out of the Lāwa‘i Stream that would feed water into a small demonstration project that is in the Canoe Garden . He is hopeful that by the spring of 2020 we will have all the approvals in place . Travel Program Ms . George and Mr . Wichman reported on the three upcoming Fellow trips in 2020 . There is a trip to Bhutan in the spring, a Scotland trip scheduled in June, and a trip to Cuba scheduled in November following the Fall Board Meeting . Ms . George welcomed Fellows who were interested to contact her to sign-up for any of these trips . She shared that some initial ideas for 2021 trips to visit New Zealand and Costa Rica were being discussed . Mr . Wichman extended an invitation for Fellows to participate in a travel committee that would help to come up with ideas for future trips . The following have agreed to serve on an ad hoc Travel Committee: Mrs . Richardson, Mrs . Wilson, Ms . Orb, and Mrs . Angelini (Costa Rica interest) . Subsequently, Mr . Knowles (New Zealand interest), and Mr . Schwartz also agreed to serve . There being no further business before the Council of Fellows the meeting adjourned at 5:20 pm. Respectfully prepared, Harumi Noon Executive Assistant

NATIONAL TROPICAL BOTANICAL GARDEN B-41 Agenda: Education Committee NOVEMBER 12, 2020 8:56 A.M. – 9:25 A.M. (HST) Virtual Meeting via Zoom Katherine G. Richardson, Chair Peter C. Gardner, Vice Chair

1 . Call to Order Mrs . Richardson 2 . Approval of the Minutes of March 30, 2019 meeting 3 . Presentation Ms . Mayfield 4 . Strategic Plan Objectives – Focus for 2021-2022 Ms . Mayfield/Mrs . Wann/Mr . Opgenorth/Mr . Morell 5 . Discussion on New Chair Mrs . Richardson 6 . Other Business

EDUCATION COMMITTEE RESPONSIBILITIES

The Education Committee’s role is to advance the objectives of the National Tropical Botanical Garden Education Program by reviewing program performance in keeping with the organization’s charter, mission, and strategic plan . Its tasks are: • Developing and recommending to the Board of Trustees policies and procedures governing the education programs and facilitate board conversations about education . • Contributing to the expansion and/or development of the education programs delivered by the organization . • Providing guidance and consultation to the organization in setting priorities for the education programs and services to be offered . • Ensuring that the organization has in place an evaluation process that measures the extent to which NTBG is achieving its education mission; uses the evaluation data to inform and continuously improve the education programs of NTBG . • Providing financial support and making recommendations to the committee, in coordination with the NTBG Board Development Committee, for other potential funding sources .

- Approved April 7, 2018

B-42 NATIONAL TROPICAL BOTANICAL GARDEN Minutes: Education Committee MARCH 30, 2019 Kaua‘i Ballroom, Grand Hyatt Kaua‘i Resort and Spa, Kōloa, Kaua‘i, Hawai‘i Regular meeting of the Board of Trustees and Fellows, National Tropical Botanical Garden

Trustees present: Devon Angelini, Mary M . Cudahy, Gordon L . Deane, Anne G . Earhart, Jan D . Elliott, Harriet S . Fraunfelter, Donald W .Y . Goo, Mary E .S . Hanahan, Thomas D . Hewitt, Merrill L . Magowan, Ghillean Prance, David W . Pratt, John H . Rashford, Thomas L . Reveley, Katherine G . Richardson (Chair), Michael N . Rosenberg, Patricia W . Sheehan, Christina B . Wilson Fellows present: Tracy Hayward, Emerson T . Knowles, Susan E . Lynch, Anne Prance, Carol J . Pratt, Barbra K . Sweet Others present: Christopher Baraloto, Kimberley Bitterwolf, Laura Hassel, Maggie McProud, Grace Rashford Staff present: Vera Benedek, Katie Champlin, Michael DeMotta, Noel Dickinson, Heather George, Tobias Koehler, Lorna Lopes, David Lorence, Janet Mayfield, Craig Morell, Jackie Nielsen, Harumi Noon, Michael Opgenorth, Juliana Prater, Diane Ragone, Tanya Ramseth, Tami Rollins, Karen Silva, Scott Sloan, Sandra Tedder, Mary Thompson, Chipper Wichman, Hau‘oli Wichman Call to Order; Approval of Minutes

Mrs . Richardson called the meeting to order at 3:15 pm . The minutes of April 7, 2018 meeting, upon motion and second, were approved unanimously . Education Presentation

Ms . Mayfield gave a presentation on the Education Program . Her presentation included programs throughout all NTBG gardens . Q&A Session

A panel comprised of Mrs . Champlin, Mr . Opgenorth, Mr . Morell, and Ms . Mayfield conducted a Q&A session on the education program . Discussion and Other Business

A question was asked regarding the plan for filling the position of Director of Education . Ms . Mayfield answered the question and talked about the need for funding to be in place and how it would be good to have this be an endowed position . There being no further business before the Education Committee the meeting adjourned at 4:04 pm.

Respectfully prepared, Harumi Noon Executive Assistant

NATIONAL TROPICAL BOTANICAL GARDEN B-43 Agenda: Science and Conservation Committee NOVEMBER 13, 2020 8:11 A.M. – 8:50 A.M. (HST) Virtual Meeting via Zoom Anne G. Earhart, Vice Chair

1 . Call to Order Ms . Earhart 2 . Approval of the Minutes of the March 30, 2019 meeting 3 . Acknowledgment of Dr . Harlan Amstutz as Past Chair Ms . Earhart 4 . Presentation Dr . Rønsted, et al . 5 . Update on ICTB Dr . Rønsted/Dr . Baraloto 6 . Strategic Plan Objectives – Focus for 2021 - 2022 Dr . Rønsted 7 . Discussion on New Chair Ms . Earhart/Mr . Hewitt 8 . Other Business

SCIENCE AND CONSERVATION COMMITTEE RESPONSIBILITIES

Review program performance in keeping with the organization’s charter, mission, and strategic objectives; provide guidance and support to advance Science and Conservation at the NTBG . • Committee members should provide guidance and comment on the state of management and conservation of scientific resources such as the herbarium, library, archives, and living collections . • Review and comment on Strategic goals and needs for science and conservation at NTBG, including staffing, and provide financial support and/or make recommendations to the board on potential funding sources . • Make recommendations and help facilitate potential partnerships to help advance scientific endeavors and partnerships .

- Approved April 7, 2018

B-44 NATIONAL TROPICAL BOTANICAL GARDEN Minutes: Science and Conservation Committee MARCH 30, 2019 Kauai Ballroom, Grand Hyatt Kaua‘i Resort and Spa, Kōloa, Kaua‘i, Hawai‘i Regular meeting of the Board of Trustees and Fellows, National Tropical Botanical Garden

Trustees present: Harlan C . Amstutz (Chair), Devon Angelini, Mary M . Cudahy, Gordon L . Deane, Carol Y . Dickinson, Anne G . Earhart (Vice Chair), Jan D . Elliott, Harriet S . Fraunfelter, Adaline H . Frelinghuysen, Donald W .Y . Goo, Mary E .S . Hanahan, Thomas D . Hewitt, Merrill L . Magowan, Michael Maunder, David G . Meissner, Ghillean Prance, David W . Pratt, David Rae, John H . Rashford, Thomas L . Reveley, Katherine G . Richardson, Michael N . Rosenberg, Patricia W . Sheehan, Christina B . Wilson Fellows present: Patricia Amstutz, David Buck, Diane Buck, Motoko T . Deane, Martin Dickinson, Laura R . Goo, Tracy Hayward, Emerson T . Knowles, Susan E . Lynch, Marion Meissner, Suzy Carter Orb, Anne Prance, Barbra K . Sweet, Catherine Topham Others present: Christopher Baraloto, Kimberley Bitterwolf, Lucille Ceurvorst, Michael Ceurvorst, Ken Furton, Emily Gresham, Laura Hassel, Maggie McProud, Grace Rashford, David Rietow, Warren Wagner Staff present: Vera Benedek, Katie Champlin, Margaret Clark, Michael DeMotta, Noel Dickinson, Francine Dizol, Timothy Flynn, Heather George, Matt Goodale, Kevin Houck, Tobias Koehler, Lorna Lopes, David Lorence, Janet Mayfield, Craig Morell, Uma Nagendra, Jackie Nielsen, Harumi Noon, Ben Nyberg, Michael Opgenorth, Diane Ragone, Tanya Ramseth, Judy Roberts, Tami Rollins, Karen Silva, Scott Sloan, Sandra Tedder, Mary Thompson, Shyla Villanueva, Chipper Wichman, Hau‘oli Wichman, Dustin Wolkis, Kenneth Wood Call to Order; Approval of Minutes

Dr . Amstutz called the meeting to order at 10:15 am . The minutes of April 7, 2018, upon motion and second, were approved unanimously . Science and Conservation Presentations

Presentations were made by: Dr . Lorence, Dr . Wagner, Dr . Baraloto, Dr . Nagendra, Mr . Opgenorth, Mr . Wood, and Mr . Nyberg . A robust question and answer session followed the presentations . A science demonstration was given by Mr . Wolkis with assistance by Ms . Villanueva . Program Funding

Dr . Lorence and Dr . Wagner gave reports on current grant funding and pursuits . There being no further business before the Science and Conservation Committee the meeting adjourned at 11:28 am.

Respectfully prepared, Harumi Noon Executive Assistant

NATIONAL TROPICAL BOTANICAL GARDEN B-45 Agenda: Meeting of the Board of Trustees (Meeting No. 118) NOVEMBER 13, 2020 – 10:21 AM – 11:20 AM Virtual Meeting via Zoom Thomas D. Hewitt, Chair of the Board of Trustees Gordon L. Deane, Chair Elect of the Board of Trustees Merrill L. Magowan, Senior Vice Chair of the Board of Trustees Anne G. Earhart, Vice Chair of the Board of Trustees Katherine G. Richardson, Vice Chair of the Board of Trustees David W. Pratt, Secretary of the Board of Trustees (All committee reports to include any motions passed or requests for Board Approval)

1 . Call to Order Mr . Hewitt 2 . Approval of the Minutes of the August 4, 2020 meeting 3 . Actions Taken in Executive Session Mr . Hewitt 4 . Governance Committee Report Mr . Magowan 5 . Audit Committee Report Mr . Hewitt 6 . Investments Committee Report Mr . Magowan 7 . Finance Committee Report Mr . Hewitt 8 . Development Committee Report Mr . Deane 9 . Science and Conservation Committee Report Ms . Earhart 10 . Living Collections and Horticulture Committee Report Dr . Rae 11 . Breadfruit Institute Committee Report Dr . Rashford 12 . Education Committee Report Mrs . Richardson 13 . McBryde Garden Planning Committee Report Ms . Elliott 14 . Council of Fellows Report Dr . Wichman 15 . Future Meetings Mr . Hewitt/Ms . Mayfield a . Spring 2021 b . Fall 2021 16 . Director’s Remarks Ms . Mayfield 17 . Senior Vice Chair Remarks Mr . Magowan 18 . Chair’s Remarks Mr . Hewitt 19 . Chair-Elect’s Remarks Mr . Deane 20 . Other Business

B-46 NATIONAL TROPICAL BOTANICAL GARDEN Minutes: Meeting of the Board of Trustees (No. 117) AUGUST 4, 2020 Virtual Meeting via Zoom This meeting was held in lieu of the April 5, 2020 at 11:15 am meeting at the Grand Hyatt Kaua‘i Resort and Spa, Kaua‘i, HI, which was cancelled due to the COVID-19 pandemic, which would have taken place during the regular meetings of the Board of Trustees and Fellows, National Tropical Botanical Garden. Regular meeting of the Board of Trustees, National Tropical Botanical Garden The 117th meeting of the Board of Trustees of the National Tropical Botanical Garden was held virtually via Zoom on August 4, 2020 at 8:30 am (HST) . Mr . Thomas D . Hewitt, Chair of the Board of Trustees, presided . David W . Pratt, Secretary of the Board of Trustees, was present . Trustees present: Harlan C . Amstutz (Emeritus), Devon Angelini, Mary M . Cudahy, Gordon L . Deane (Chair-Elect), Anne G . Earhart (Vice Chair), Jan D . Elliott, Harriet S . Fraunfelter, Adaline H . Frelinghuysen, Glenn A . Goldsmith (Emeritus), Patrick Henry (Emeritus), Thomas D . Hewitt (Chair), Douglas M . Kinney (Chair Emeritus), Linford L . Lougheed, Merrill L . Magowan (Senior Vice Chair), Elizabeth E . Matthews, David G . Meissner, Ghillean Prance, David W . Pratt (Secretary), David Rae, John H . Rashford, Katherine G . Richardson (Vice Chair), Michael N . Rosenberg, Cynthia Salley, Anita Seipp, Patricia W . Sheehan, Catherine Topham, Robert D . Weist, Christina B . Wilson Staff present: Heather George, Michael DeMotta, Tobias Koehler, Janet Mayfield, Craig Morell, Harumi Noon, Michael Opgenorth, Diane Ragone, Tami Rollins, Nina Rønsted, Sandra Tedder, Lei Wann, Chipper Wichman, Hau‘oli Wichman Call to Order: Approval of Minutes Mr . Hewitt called the meeting to order at 8:36 am (HST) . He called for a motion to approve the minutes of the October 9, 2019 meeting . Motion was made by Mr. Deane, motion was seconded. All approved, none opposed, the motion was carried. Zoom Meeting Protocol and Instructions Ms . Mayfield reviewed Zoom meeting protocol . Actions Taken by Executive Committee Between Meetings Mr . Hewitt called attention to the report of actions taken by the Executive Committee, acting on behalf of the Board during the interim period between Board meetings, those actions being shown at the end of these minutes and provided to Board members prior to this meeting1 . Finance Committee Report A copy of the 2020 Revised COVID Budget was provided to members of the Board prior to this meeting . Mrs . Rollins provided the following budget overview: • This budget was difficult to put together as it is apparent that for the rest of the year we do not expect to see things returning to normal . Therefore, the budget is very conservative in terms of our visitor programs and earned revenue . • The main changes to the original 2020 Budget presented to the Board in the fall of 2019 are: • Earned Revenue was decreased by $2 .8M . This includes our tour revenues, gift shop sales, site fees and rents . • Expenses were decreased by $2M . Most of the decrease relates to the laying off visitor/tour program staff members . Also included in the decrease were other tour related operating expenses such as marketing, meals, and

NATIONAL TROPICAL BOTANICAL GARDEN B-47 supplies . • NTBG received a Payroll Protection Program (PPP) loan in the amount of $1 .2M . We presented that down at the bottom of the budget so you could see that before we received the loan, the net loss we would have had in the budget was $1 .99M deficit . In addition, you will see that $204K is added in a separate line item in Contributed Revenue described as, “Needed to breakeven ”. This represents an amount we need to raise in addition to what we realistically budgeted for in other categories of Contributed Revenue . • Payroll that is shown in the budget does not include any further reduction in hours for the remaining staff currently employed . It does not represent any further layoffs or furloughs at this time . If we start to see that our Contributed Revenue is not coming in as we are forecasting, then we will have to make some adjustments to staffing . • 86% of the tour revenue shown in the budget was already received during the first 2-1/2 months of the year (pre COVID-19) . That was due to our visitor program having a very strong start in the beginning of the year . That revenue is now budgeted conservatively through the rest of the year . Mr. Hewitt called for a motion to approve the 2020 Revised COVID Budget as presented, including a 2% discretionary contribution be made to eligible employee accounts and also an employer matching contribution of up to 2% for eligible employee accounts. Motion was made by Dr. Rosenberg, motion was seconded, none opposed, and the motion was carried. Development Committee Report Mr . Deane provided a report on the highlights from the Development Committee meeting held virtually on May 27, 2020 . He noted that the minutes from that meeting were very detailed for the benefit of those who could not attend . The Committee approved minutes were subsequently shared with all Trustees and Trustees Emeriti . Mr . Deane provided the following highlights: • Anita Seipp was welcomed as the newest member of the Development Committee • Emerson Knowles was asked and agreed to be the next Development Committee Chair • The minutes of the October 8, 2019 meeting were approved • Reviewed the year-end results and plans for 2020 in light of the current pandemic situation • Discussed the Seeds of Hope campaign • Dr . Rosenberg indicated there are at least 20 Fellows of The Kampong that he does not know; the Committee talked about ways to meet and connect with those Fellows • Discussed the “Update from The Tropics,” the recent virtual outreach event hosted by Mrs . Angelini • Discussed the scheduled “Dessert with Fellows and Friends” regional virtual events • Discussed the need to raise funds and the need for unrestricted giving • Discussed the Trustee goal of contributing about $1 .7M of the $2 5M. unrestricted giving goal Ms. George reported the following updates: • Development team has been quite busy and she applauded her incredible team and colleagues who are serving on the Communications ad hoc committee who are getting the word out on all the great work NTBG continues to do even through this challenging time . • Year to date May 2019 to May 2020 for all giving (all unrestricted combined such as Fellows, Memberships,

B-48 NATIONAL TROPICAL BOTANICAL GARDEN Contributions) are at $616K as of May 31, 2020 . Last year that amount was at $572K . Our year to date was a little lower in Fellows and Memberships but increased in general operations . The biggest increase was a $100K increase in our Trustee giving . Ms . George expressed her gratitude on behalf of NTBG senior leadership . • For the Seeds of Hope campaign, over 200 donors, including Trustee donors, contributed about $80K, and we gained 33 brand new donors . • The Membership campaign ran concurrent with the Seeds off Hope campaign . We offered special 50% off prices on new memberships . The memberships could be gifted or purchased for or by someone residing in either Hawai‘i or Florida . Over 380 people took advantage of the membership special for a total of $19K . These are 380 new members that we can begin connecting with . • Fellows and Friends virtual dessert events are ongoing . • Mr . Deane has offered to do a letter for donors who offered to do planned gifts . Care will be taken in how we solicit those planned gifts, as there still is sensitivity around that issue in the non-profit world . NTBG is also working on generating more monthly donors . • We continue to work on growing our audience between campaigns by using social media and email to share our message and to cultivate more supporters who want to invest in our mission . Ms. Mayfield gave the following updates: Referring to the Briggy chart via screen share, Ms . Mayfield reported as of July 31, 2020, we are up to $584K . Last year, Trustees and Trustees Emeriti gave a total of $800K in unrestricted funds, but their total giving was actually $1 .4M, including restricted funds . Knowing how much we need in unrestricted money, the goal this year is that Trustees and Trustees Emeriti give the same amount they gave in 2019, $1 .4M, but as unrestricted funds . Ms . Mayfield reviewed the Giving Summary Table as of July 20, 2020 provided to all Trustees and Trustees Emeriti for this meeting . That table is inserted below:

Presentations by Garden Directors Garden Directors, Craig Morell, Tobias Koehler, Mike Opgenorth, and Lei Wann, gave in person live video presentations, broadcasting from their favorite spots in their gardens . After the presentations were complete, Ms . Mayfield shared a video of staff expressing their gratitude to Trustees and Trustees Emeriti . She thanked all Trustees and Trustees Emeriti for their continued support, leadership, guidance, generosity and loyalty to NTBG .

NATIONAL TROPICAL BOTANICAL GARDEN B-49 Future Board Meetings Ms . Mayfield reported on ideas that she and Ms . Tedder have been discussing regarding future Board Meetings . Due to the pandemic, the in-person Spring and Fall 2020 Board Meetings were cancelled . One idea for the future is to have one live in-person meeting and one virtual meeting each year . Today’s meeting and the agenda for the Fall Virtual Board Meeting could serve as a model for future virtual meetings . We are looking at scheduling the next virtual Board meeting on November 12 and 13, 2020 . A detailed schedule will be sent to everyone once we have formulated the meeting schedule . For the Spring 2021 Board Meeting, we hope that we will be able to do the meeting in person on Kaua‘i and Maui, as originally planned . The dates set for the spring meeting are April 26 – May 1, 2021 . During this pandemic everything is so unpredictable and we have to be flexible . We do not want to risk the health of our Trustees and other participants, and our staff, by having a meeting when it is not appropriate to do so . If we cannot have an in person meeting in for Spring 2021, perhaps we have it virtually and then in the Fall of 2021 we may be able to do an in-person meeting . We could then plan to meet at The Kampong in Florida in Spring 2022 . Mr . Deane asked what the plan is for the Fall Board Meeting with regard to allowing Fellows and other members to join and listen in on the committee meetings . Ms . Mayfield responded that we may allow them to join the meetings that they are interested in coming to . One of the challenges in scheduling the virtual meeting is having people come in and out of meetings and providing privacy for meetings like Executive Session which is only for Trustee attendance . Ms . Tedder added that the meeting format may need to change based on the amount of participants . She does not think we will go over a manageable number of people in inviting Fellows to join the virtual meetings . However, if we do exceed that maximum number of participants we may have to change the technology to accommodate more people . Mr . Deane asked if today’s meeting which is being recorded could be edited and shared with Fellows so they can see the garden presentations . Ms . Mayfield responded the recording could indeed be edited and shared with Fellows . Mr . Hewitt asked if Ms . Mayfield could send the edited video of garden presentations to all Trustees and Trustees Emeriti for those were unable to attend to enjoy . Ms . Mayfield responded she would ask Mr . Nyberg to edit the garden presentations into its own separate video that can be shared . Director’s Remarks Ms . Mayfield shared that the Federal government is working on another stimulus package and NTBG hopes to be able to apply for a second round of assistance . She has developed a “leave no stone” mantra over the course of the last five months since the pandemic set in . Ms . Mayfield finds this phrase a fitting analogy during the COVID-19 pandemic and the uncertainty that goes along with that . She thinks about how under every stone there could be the possibility for opportunities, knowledge, resources and also for disappointments, but the more stones you look under the greater chance you have for finding something valuable . She shared that we cannot let fear keep us from looking under those stones . She acknowledged that we are living in a very grey area right now but we have to embrace the unknown and keep “looking under those stones” because we are likely to find some great opportunities there . Chair Remarks Mr . Hewitt stated that even in our wildest dreams, none of us envisioned holding a general meeting by video yet here we are . He stated that he would like to be able to reach out and touch you, laugh with you, and share memories with you, but instead he is sending his heartfelt virtual hugs . He thanked everyone for everything they do for and at the garden . He acknowledged Ms . Mayfield and her superlative staff because their loyalty, hard work and never say die attitude is the reason we are able to meet by video for our general meeting . He added that Ms . Mayfield and her team are superstars . Not only did they navigate the COVID rapids but over the last week they have prepared our gardens for two hurricanes . Mr . Hewitt stated that he and his valued and esteemed senior vice chair, Mr . Magowan, will both step down at the conclusion of the Fall 2020 Board Meeting and they will provide their reflections and parting remarks at that time .

B-50 NATIONAL TROPICAL BOTANICAL GARDEN As his final remark, Mr . Hewitt stated that Chair Elect, Gordon Deane, will ascend to the Chair at the end of the Fall 2020 Board Meeting . He thanked Mr . Deane and stated that he is very relieved that it will be his friend, Mr . Deane, that will relieve him as Chair . There being no further business before the Board of Trustees the meeting adjourned at 10:34 am (HST). Respectfully prepared, Harumi Noon Executive Assistant

1EXECUTIVE COMMITTEE ACTIONS: Report of actions taken by the Executive Committee acting on behalf of the Board during the period since the October 9, 2019 meeting . Minutes from all of the meeting dates noted below were approved by the Executive Committee and shared by email to all Trustees and Trustees Emeriti . March 20, 2020 Executive Committee Meeting Motion 1: On March 20, 2020: The Executive Committee voted to approve that all Trustees whose terms were to expire at the Spring 2020 meeting have their terms extended to the Fall 2020 meeting . Motion 2: On March 20, 2020: The Executive Committee voted to approve that the transition of the Board Chair, Chair-Elect, Senior Vice Chair, Vice Chairs, Secretary and all current committee chairs be extended until the end of the Fall 2020 Board meeting . Motion 3: On March 20, 2020: The Executive Committee voted to approve unrestricting the Board Restricted Endowment up to $500K as a zero percent loan with best efforts to repay within 10 years . Motion 4: On March 20, 2020: The Executive Committee voted to allow the endowment distribution that would have funded the Fall Internship Program in 2020 be used to fund operations for one year . Motion 5: On March 20, 2020: The Executive Committee voted to suspend the 2% matching retirement contribution indefinitely until it can be reinstated . March 27, 2020 Executive Committee On March 27, 2020: The Executive Committee voted to approve and authorize the NTBG management to apply for SBA loans as defined and authorized under the CARES Act 2020 and by applying for these loans there is no conflict with our existing finance covenants and existing debt arrangements . June 3, 2020 Executive Committee Motion 1: On June 3, 2020: The Executive Committee voted to approve a one-time special discretionary contribution, should management deem it appropriate, in a range between 2%-8% of compensation for eligible employees (as described in the supplemental plan amendment) to be contributed by the end of the PPP loan forgiveness period as prescribed by the CARES Act 2020 (in accordance with current guidance as of the date of such contribution) . The applicable percentage will be applied to wages earned between January 1, 2020 and the date of such contribution . Motion 2: On June 3, 2020: The Executive Committee voted to approve that the minutes from the June 3, 2020 Executive Committee meeting, once approved by the Committee, be sent via email to all Trustees and Trustees Emeriti .

NATIONAL TROPICAL BOTANICAL GARDEN B-51 APPROVED by the Board of Trustees on August 4, 2020 Minutes: Meeting of the Board of Trustees (No. 116) OCTOBER 9, 2019 Four Seasons Hotel – Seattle, WA Regular meeting of the Board of Trustees and Fellows, National Tropical Botanical Garden

The 116th meeting of the Board of Trustees of the National Tropical Botanical Garden was held at the Four Seasons Hotel in Seattle, WA at 11:35 am on October 9, 2019 . Mr . Thomas D . Hewitt, Chair of the Board of Trustees, presided . Mr . David W . Pratt, Secretary of the Board of Trustees, was present . Trustees present: Mary M . Cudahy, Gordon L . Deane, Anne G . Earhart (Vice Chair), Jan D . Elliott, Harriet S . Fraunfelter, Adaline H . Frelinghuysen, Donald W .Y . Goo (Emeritus), Mary E .S . Hanahan, Sally O . Hewitt (Emeritus), Thomas D . Hewitt (Chair), Elizabeth E . Matthews, David G . Meissner, Ghillean Prance, David W . Pratt (Secretary), David Rae, John H . Rashford, Thomas L . Reveley, Katherine G . Richardson (Vice Chair), Anita Seipp, Robert D . Weist, Christina B . Wilson Trustees via telephone: Peter C . Gardner, Betsy K . Matthews (Emeritus) Fellows present: Motoko T . Deane, Joan Goodale Evans, Lena Goldberg, Ronald Goldberg, Laura R . Goo, Charles James, Susan E . Lynch, Edward R . McDowell, Joyce McDowell, Marion Meissner, Suzy Carter Orb, Teita Reveley, Dan Sullins, Sara Hewitt Sullins, Barbra K . Sweet, Catherine Topham, Others Present: Christopher Baraloto, Emily Gresham, Kimberley Mayfield, Grace Rashford, Sally C . Weist Staff present: Heather George, Janet Mayfield, Harumi Noon, Tami Rollins, Nina Rønsted, Sandra Tedder, Chipper Wichman, Hau‘oli Wichman Call to Order; Approval of Minutes

Mr . Hewitt called the meeting to order at 11:35 am . He called for a motion to approve the minutes of the April 1, 2019 meeting . Motion was made by Mrs. Fraunfelter; motion was seconded. All approved, none opposed, the motion was carried. Actions Taken in Executive Session

Mr . Hewitt reported that the Trustees met in Executive Session prior to this meeting and their first agenda item was to welcome the following new Trustees: Anita Seipp, Robert D . Weist, and Linford Lougheed . Mr . Hewitt provided Trustees with a report of actions taken by the Executive Committee, acting on behalf of the Board during the interim period between Board meetings, those actions being shown at the end of these minutes1 . Mr. Hewitt also reported the following actions taken by the Trustees during the Executive Session this morning:

1 . A motion was approved to ratify the recommendation made by the Finance Committee on March 31, 2019 to approve the Revised Proposed Budget for 2019 . On behalf of Mr. Magowan, Mr. Hewitt reported on additional actions in Executive Session taken by the Board of Trustees, as follows:

1 . A motion was approved to re-elect Anne G . Earhart, Mary E .S . Hanahan, Elizabeth E . Matthews, David G . Meissner, David Rae, John H . Rashford, and Judy C . Webb each to another three-year term on the Board of Trustees commencing at the conclusion of this October 9, 2019 meeting; and

B-52 NATIONAL TROPICAL BOTANICAL GARDEN 2 . A motion was approved to adopt the Succession Plan for Board Leadership; and 3 . A motion was approved to extend an invitation to two individuals to join the Board, with the names of the persons to be announced upon acceptance of the invitation and Board service to begin immediately upon acceptance2; and 4 . A motion was approved to elect Gordon Deane as Chair-elect of the Board of Trustees . Mr . Deane will assume the position of Chair of the Board of Trustees at the end of the Spring 2020 Board Meeting . Governance Committee Report

On behalf of Committee Chair, Mr . Magowan, Mr . Hewitt gave the Governance Committee report . Mr . Hewitt reported that earlier this morning the Governance Committee met and the minutes from the March 31, 2019 and July 10, 2019 meetings were approved . Audit Committee Report

Committee Chair, Mr . Hewitt, reported that the Audit Committee met on October 8, 2019 and the minutes from the March 21, 2019 and June 26, 2019 meetings were approved . He added that Mrs . Rollins gave an update on the completion of the 2018 audit and a progress report on the pending completion of the 990 tax return for 2018 that is due to be filed on November 15, 2019 . A further update on risk management, safety programs and cybersecurity were provided by both Mrs . Rollins and Ms . Mayfield . Investments Committee Report

On behalf of Committee Chair, Mr . Magowan, Mr . Hewitt gave the Investments Committee report . He reported that the Investments Committee met on October 8, 2019 and the minutes of the March 31, 2019 meeting were approved . Mr . Hewitt reported that Mr . Magowan reviewed year to date results for the endowment and trust funds . Adam Sanders, the new portfolio manager from JP Morgan, was introduced and gave an update on the Allerton Garden Trust . Ms . Elliott followed with an update on the Waterhouse Trust . It was also reported that our current Investment Policy contains some archaic language and a revised version will be presented to the Committee for their review . Finance Committee Report

Committee Chair, Mr . Hewitt, reported that the Finance Committee met on October 8, 2019 and the minutes of the March 31, 2019 meeting were approved . He reported that the Committee discussed the 2019 budget as well as the 2020 budget . Mr. Hewitt then called for a motion to approve the 2020 budget subject to a revision to follow by January 31, 2020. The motion was made, motion was seconded. All approved, none opposed, the motion was carried. Development Committee Report

Committee Chair, Mr . Deane, reported that the Development Committee met on October 8, 2019 and the minutes of the March 31, 2019 and August 13, 2019 meetings were approved . Mr . Deane reported that the Committee followed up on a discussion held during the August 13, 2019 meeting regarding multi-year commitments and the Trustees were asked to write thank you notes to NTBG supporters who have been with us for 20+ years . Council of Fellows Report

Mr . Wichman reported that the Council of Fellows met on October 8, 2019 and the minutes from the March 30, 2019 meeting were approved . He reported that new Fellows were introduced and welcomed . An update on the Fellows Water Security Project noted that $60,000 has been received thus far . He reminded the Fellows that this project benefits all gardens and there is always a need for more funding . The remainder of the meeting was spent discussing the Fellows trips scheduled for 2020 .

NATIONAL TROPICAL BOTANICAL GARDEN B-53 Compensation Committee Report

Committee Chair, Mr . Hewitt, reported that the Compensation Committee met on October 8, 2019 at 5:15 pm and adjourned at 5:30 pm . Breadfruit Institute Committee – Change in Committee Leadership

Mr . Hewitt called forth Mr . Reveley and Mr . Rashford to talk about the change in Breadfruit Institute Committee leadership . Mr . Reveley shared that he is stepping down as Vice Chair of the Committee due to health issues but will still be involved as a member of the Committee . He shared that Mr . Rashford will serve as Chair of the Committee . Mr . Rashford expressed his gratitude to Mr . Reveley for his many years of service and said he looks forward to continuing their work together . Future Meetings

Mr . Hewitt shared the future meeting dates and locations as follows: • Spring 2020 - Kaua‘i, Hawai‘i (April 2 – 6, 2020) April 2: Meetings at NTBG Headquarters in Kalāheo April 3 – 5: Meetings at The Grand Hyatt in Po‘ipū April 6: Post-meeting activities • Fall 2020 - Miami, Florida (November 9 – 13) November 9 & 10: Pre-meeting activities November 11 – 13: Meetings at The Kampong and The Biltmore Hotel President’s Remarks

Mr . Wichman shared how thrilled he is with the direction the organization is going and he expressed how successful the CEO transition has been . He feels there is an extraordinary new team in place and he has great confidence for the future of NTBG . Mr . Wichman expressed he is honored to continue to work alongside Ms . Mayfield to ensure that the organization is successful far into the future . Director’s Remarks

Ms . Mayfield thanked Mr . Hewitt for his support during her first year as CEO and Director of NTBG . She feels the organization has the best development team in place since she’s been a part of the NTBG . Ms . Mayfield emphasized that every staff member plays an integral role in the success of our organization . The programs could not exist without the infrastructure and we all share in the accomplishments of NTBG as we work to achieve our mission . She thanked the Trustees for their complete support during this board meeting . Chair’s Remarks

Mr . Hewitt expressed that the state of the union for the NTBG is that we are flourishing . He thanked Mr . Magowan, his Senior Vice Chair, and also Mrs . Richardson and Ms . Earhart, his Vice Chairs for their support . Mr . Hewitt stated he is appreciative of the phenomenal way that Ms . Mayfield and Mr . Wichman have been working together . He reiterated that the transition has worked and in particular he commended Ms . Mayfield for being a person that he can rely on and someone he does not feel he has to manage or worry about . Mr . Hewitt remarked this is his fifth year as Board Chair and he appreciates the incredible support he’s received over the years .

B-54 NATIONAL TROPICAL BOTANICAL GARDEN There being no further business before the Board of Trustees the meeting adjourned at 12:12 pm.

Respectfully prepared, Harumi Noon Executive Assistant

1EXECUTIVE COMMITTEE ACTIONS: Report of actions taken by the Executive Committee acting on behalf of the Board during the period since the April 1, 2019 meeting: a . On July 18, 2019: The Executive Committee voted to approve the recommendation made by the Governance Committee to invite Anita Seipp to join the Board of Trustees . b . On July 22, 2019: The Executive Committee voted to approve the recommendation made by the Audit Committee to: (1) Accept the FY2018 Audited Financial Statements, to file with Congress and release to the Trustees; and (2) to engage KKDLY, LLC to conduct the FY2019 audit . 2Mrs. Topham and Mr. Knowles subsequently accepted.

NATIONAL TROPICAL BOTANICAL GARDEN B-55 B-56 NATIONAL TROPICAL BOTANICAL GARDEN Section C Reports

NATIONAL TROPICAL BOTANICAL GARDEN C-1 C-2 NATIONAL TROPICAL BOTANICAL GARDEN CEO/Director Message Fall 2020 BOT Janet Mayfield, CEO and NTBG Director Reflecting on my second year as CEO and Director of NTBG, I can think of hundreds of adjectives to describe it . Predictable is not one of them! I began 2020 with all the enthusiasm, confidence, and hope imaginable for the future of NTBG . I have every intention of ending this year with that same enthusiasm, confidence, and hope . Not because I am blind to what is going on in the world, but because all of us, our entire NTBG team, is very much aware of our circumstances and are determined to see our organization survive and thrive . As you read the program and garden reports in this board book, you will see how the pandemic has affected each department . You will also read about what they have been able to accomplish and how they acclimated to this new way of operating, persevering or pivoting as needed . Rather than belabor the events of the past several months, suffice to say that it has been challenging . Everything is changing and we must remain nimble so we can take advantage of opportunities and avoid potential pitfalls . We need to keep looking forward and plan for several different scenarios . Some events require us to respond quickly and urgently, like the Payroll Protection Program (PPP) and the Economic Injury Disaster Loans (EIDL) . NTBG was one of the first organizations to apply to these programs and received $1 .2M and $150K respectively . Unfortunately, we have also had to respond quickly with cost-cutting measures, closing our visitor programs and adjusting our staffing levels with furloughs and layoffs . We have all had to learn new and creative ways of communicating, both internally and externally . We have needed to share responsibilities and take on roles outside the scope of what we normally do . We have a responsibility to understand that as we respond to the needs of NTBG, we must consider the needs of our individual staff members and create a safe place for them to work and live . STRATEGIC PRIORITIES

As we were emerging from crisis response, we went into planning mode . Our senior management team began discussing our Strategic Plan 2018 – 2022 (SP) and evaluating the goals that are most critical and can continue to move NTBG forward . We had to be realistic about the progress we could make over the next two years and what could and should be accomplished . We had to ask ourselves if the Strategic Priorities we had a year ago were still valid . Each of the team came up with two priority goals they felt were the most important to accomplish . When we came Gar nce den together, there was more overlap than I originally thought ine & em Ex H there would be . We spent several hours discussing the e c o r el r P le t n ic different perspectives in order to narrow down the goals m c u a e l r t within the Strategic Priority structure . g u o r r a l P Graphic Illustration of Structure Communication The graphic you have seen in previous reports remains H P r u y clear and relevant: Our Strategic Plan revolves around i m t d i l four broad categories that not only support one another, e a i & n b R ta but are all dependent upon clear, consistent and strategic D e S i so l st u ia communication in order to be successfully achieved . A good in rce nc ct s na communication strategy is the glue that holds it all together . ion Fi Communications

The Senior Management Team had a robust conversation about communications . NTBG has been relying on pretty standard communication channels and our communication plan was more reactive than proactive . When the pandemic

NATIONAL TROPICAL BOTANICAL GARDEN C-3 hit, Director of Philanthropy Heather George, jumped in to help guide communication strategy and implement a 90-day communications plan to take us through the summer . We established a cross-departmental communications team and redirected our Volunteer Coordinator to assist with digital communications . It can be difficult for staff to see the value of communications and allocating resources to it when there is so much critical programmatic, mission critical work to be done . But the only way we can raise funds to accomplish that work is to make some noise about what we are doing! It is a cyclical process . If no one knows about the great work we are doing, how will they know they want to support it . We have no shortage of amazing work being done by our staff . We need to let the world know .

Staff accomplishes the mission critical work of NTBG

Raise $$ to Spread the word! support the Communicate mission critical Cyclical Process about what work of NTBG NTBG is doing

Build a group of passionate supporters of the NTBG mission

Even without a robust Communications Department, NTBG has stepped up its communication efforts . We are using all resources at our disposal to get the word out: social media, email, regular mail, print medium, and word-of-mouth referrals . WHAT’S NEXT?

We need to come to grips with the fact that we do not necessarily know what the future holds . For NTBG to be resilient we need to be flexible and have contingency plans for different possible futures . Uncertainties abound right now for our organization, our staff and our world: • When will the pandemic be under control? Will there be a vaccine? • What is the economy going to look like? Will businesses open only to be closed down again? • Will NTBG be able to recover our visitor programs? Even if Hawaii is open to visitors, how many will come? • What effect will politics and the election have on the future of our country and our world? We are currently planning for several different futures, particularly related to financial stability . As we develop these scenarios we need to refer to our Strategic Priorities to help us evaluate alternatives and keep us focused on what is important . The following page summarizes those priorities into a one-page document that we can use both internally and publicly to bring clarity to our decisions as we move forward .

C-4 NATIONAL TROPICAL BOTANICAL GARDEN I will end this report where I began . I have every intention of ending this year with enthusiasm, confidence, and hope . NTBG will survive and thrive . But we must remain diligent, flexible, and adaptive . We may need to let go of some of our old ways of doing things and embrace change . My goal is to lead NTBG into this future of change with commitment, confidence and compassion . With your help, we can be successful . Thank you for your support and for allowing me to guide this organization and its staff that I love so much .

NATIONAL TROPICAL BOTANICAL GARDEN C-5 NTBG President Report Fall 2020 Chipper Wichman, President As I look back on the first six months of 2020 what jumps out at me is how incredible the pace of change has been in every aspect of both our work and personal lives . What began as another year of donor-focused travel and high-level international meetings and speaking engagements quickly changed into a “safer-at-home” world dominated by virtual computer meetings . No one could have envisioned how rapidly the world would change or the social and economic havoc these changes would bring . What is ironic is that organizations like NTBG, who work day in and day out to save the world’s biological and cultural diversity have long known that our planet was approaching a tipping point that would bring dire consequences triggered by the massive destruction of our planet’s environment . The impacts of this pandemic have been far reaching and will continue to disrupt our lives for years to come . However, this disruption has also created the opportunity to change in ways we could not have envisioned back in January as we celebrated the start of a new year – a year we thought would be prosperous and impactful for the Garden . My report for this Board Meeting will be different from what I have written in the past and while it will still highlight our many accomplishments it will also outline how we have adapted and how we can and should use this time of change to innovate and become more resilient and sustainable . AS THE NEW YEAR BEGAN January was an exciting month focused on the opening of the Hawai‘i State Legislature and an effort to get more funding from the State for the ongoing recovery work taking place at Limahuli from the April 2018 “rain bomb” event . The plan was to utilize the success we had in 2019 developing strong relationships with key members of the legislature to secure an additional $500K of recovery money for Limahuli Garden and Preserve . As with all government funds, there were a lot of powerful people trying to secure the roughly $38M in remaining State funds encumbered by the legislature via Act 12 in 2018 . With the help of Limahuli Director Lei Wann and her team, CFO Tami Rollins, and Grant Writer Vera Benedek, we developed two grant requests . One was to continue paving and repairs in Limahuli Garden ($100K) and one was for debris removal in Limahuli Preserve ($400K) . Little did we know that our plan would run into major challenges as COVID swept into town and gutted the State budget putting all of the remaining Act 12 funding at risk of being used to plug the $1 billion hole in the State budget . I worked our contact in the Legislature for months to protect the Act 12 funding so that it could be used for its intended purpose on Kaua‘i . Finally, during a special session of the legislature in late June, both the legislature and the Governor agreed to transfer all of the remaining $38M to the County of Kaua‘i for use in flood recovery work . As we go to press with this report, the County has received the cash and is now working to allocate those funds to the eligible projects listed by the Legislature, of which our two NTBG grants were at the top of the list! We won’t celebrate until the money is in our account but all that remains is a procedural process for us to go through . The start of the new year was also one of excitement and planning for the IUCN World Conservation Congress which was scheduled for June 2020 in France . The Hawai‘i Conservation Alliance (HCA) had raised nearly $300K to help fund this delegation . In January, I was appointed the head of the HCA subcommittee to oversee the travel award process and to help organize and lead the Hawai‘i delegation to France . To do this we created an online application process and within two weeks we had nearly 100 applicants from our state-wide conservation community . By providing only partial support for most of the applicants, we were able to build a delegation of almost 90 people from every part of the state . NTBG was able to get 10 of our staff included in this delegation and almost half of our travel costs covered by HCA . The first week in March, as the pandemic started to become widely known, HCA mailed out the travel award checks . Then in April, the government of France, along with IUCN, rescheduled the WCC from June 2020 to January 2021 . The new date in early 2021 left a lot of people in the global conservation community uncertain about how they could fly to France and participate safely . We are still uncertain about how this will play out and IUCN recently announced

C-6 NATIONAL TROPICAL BOTANICAL GARDEN that France will share its COVID-19 adaptation plans for WCC in October . We will have an update at the Fall Board Meeting on NTBG’s participation in this important global event that will help to shape the future of conservation . Then the World Turned Upside Down Donor outreach also got off to a good start with trips to North and South Carolina and southern California to meet with major donors and Trustees . Then on March 11, while we were meeting at lunch with a major donor in Santa Barbara, our world turned upside down as Governor Gavin Newsom came on the news and announced that California would shut down large gatherings and was moving towards a shelter-in-place order . We scrambled to get a flight home the next day which was half-price due to the immediate lack of travelers wanting to get on a plane to go anywhere . It was an eerie start to what would be a dramatic month of change for all of us at NTBG and around the world . As Hawai‘i quickly followed California into a shelter-in-place order it became very clear that the donor cultivation and fundraising strategies, which we had been refining for many years, were suddenly obsolete and would be impossible to implement . As the weeks unfolded it became clear that this was not a short-term disruption and it would be months, or even a year or more, before we could again use face-to-face donor meetings and events as a way to effectively share the mission of NTBG and secure funding commitments . Although we were all locked up in our homes, we began to brainstorm (Janet, Heather, Hau‘oli and me) about how to pivot and adapt to the new reality of “social distancing” and what effective fundraising could look like in this “new normal ”. It became clear that effective virtual communication would be the new tool we would have to master for NTBG to survive the economic impact the pandemic was inflicting on our finances . And pivot we did! In April, Hau‘oli and I unwound all of our travel commitments through the end of the year, canceled all my meeting and speaking commitments, and turned our focus to reaching out and personally touching every one of our hundreds of donors . Under Heather’s leadership, we created a strategy to contact all of our donors – from the long- time donors to the brand-new donors – to see how they were doing . Our tools were everything from phone calls and personal emails to note cards and postcards… not asking for money but asking them if they were okay and safe in these uncertain times . The results were very rewarding as our supporters again and again assured us that they were dealing with the changes and that they were concerned about how the Garden was being impacted . These touches created a connection point that we would go back to in subsequent months with the message of our Seeds of Hope campaign . We learned how to have virtual Google Meet and Zoom calls so that we could see our donors and share our screens with information much like we might do during a lunch or in person meeting . Zoom became a new standard and taught us that we can be thousands of miles apart but still enjoy each other’s company . In June, thanks to the enthusiastic support of Trustee Devon Angelini, I even taught a group of Devon’s friends in Boston how to make a Mai Tai (thank you Kōloa Rum for shipping them all special rum and umbrellas and napkins), as part of a virtual donor outreach event that netted several new donors and a new $5,000 Fellow! Trustee Emerson Knowles jumped in with both feet and agreed to host regional virtual events for “Fellows and Friends” which included curated gifts (unique products from Kaua‘i) sent to in advance to participants by Emerson . With the assistance of Sandra Tedder, we are still learning how best to organize the events and make the most of the virtual format . While these events are not the same as an in-person event, they have proven to be effective ways to stay in touch with a wide range of our diverse base of supporters . LOOKING TO THE FUTURE As we look to the final six months of 2020 and beyond, we are already planning how to create a new more efficient donor cultivation strategy that is a hybrid of the old system and the new COVID system we are using today . Nothing will ever replace the value of face-to-face meetings but the new tools in our communication “tool box” have taught us that we can use travel and donor event funds more judiciously and in a way that will give us an even higher return on investment than they did before COVID came to town . These are both challenging and exciting times and it is rewarding to see how well the NTBG team is working together as we adapt and change in a world where almost everything remains uncertain .

NATIONAL TROPICAL BOTANICAL GARDEN C-7 Kahanu Garden and Preserve Mike Opgenorth, Director of Kahanu Garden and Preserve There is no other site in Polynesia that integrates place, culture, and plants quite like Kahanu Garden and Preserve . Located in Honomā‘ele, Hāna, Maui, the garden has grown over the years with Pi‘ilanihale Heiau (translates literally to “the house of Pi‘ilani”) at the foundation . Designated as one of only three National Historic Landmarks on the island of Maui, Kahanu Garden is held in high regard across many walks of life, especially to those in Polynesia . During COVID- 19, staff was able to continue caring for our living collections and fulfilling our core responsibility for the preservation of Pi‘ilanihale Heiau and surrounding graves and cultural sites . INFRASTRUCTURE Agricultural Administration Structure

• Completion of the Fred Baldwin Foundation supported “Preserving Culture” project to establish a new artifact storage case, teleconference screen and conference table . Additional furnishings for the new Agricultural Administration Structure are needed but the building is now fully operational . • Inventory was taken of over 240 cultural items through the transfer of those items to the new artifact storage case from the old shelving in the Kahanu Garden Maintenance Shop . Water Resources

• Completion of a 14,900 gallon water catchment storage tank at Kahanu Garden . This effectively doubles the amount of water holding capacity at the garden . There currently are no municipal water lines at Kahanu Garden; water catchment is relied upon for all activities at the garden . Fisherman’s Shack

• Submission of a Special Management Area (SMA) use permit for the rehabilitation of the Fisherman’s Cottage . This application was delayed significantly due to COVID and is only now, as of August 2020, on tract to be evaluated . It is possible we may now have to reevaluate the project with the complications surrounding COVID and the staff changes at the Maui County Office of Planning . HORTICULTURE Breadfruit

• Chipping of invasive material at the garden to create organic mulch to be used in diverse planting clumps within the breadfruit collection . Native Hawaiian Plant Collections

• Planting of native species surrounding the new Kahanu Garden Agricultural Administration Structure . As part of the Natural Resources Conservation Service (NRCS) project, this included many threatened and endangered species that provide budget relief for the garden and improves the aesthetics in the area . • Began a new phase of hala forest conservation through the elimination of over 2,700 feet of Inkberry (Ardesia elliptica) and African Tulip Tree (Spathodea campanulata) between Hale Ho‘okipa and the front steps of the Pi‘ilanihale Heiau . The entire heiau vista area is being improved with an estimated completion date of August 2020 . • Replanting of the second half of Kahanu Garden’s taro collection .

C-8 NATIONAL TROPICAL BOTANICAL GARDEN • Planting of six new clumps of traditional pacific bananas (all of them rare varieties) . The banana collection continues to grow and establish itself as an exciting collection to see at Kahanu Garden . • Establishment of new banana corm weevil traps at Kahanu Garden to reduce pest pressure to Pacific varieties that are susceptible . Early findings are showing promising results . EDUCATION AND EVENTS

• Kahanu Garden hosted the Hāna Community Endowment Fund board members for their quarterly meeting at the Kahanu Garden Agricultural Administration Structure . • Assisted in a community care project for a traditional thatched structure (hale) near Haneo‘o Fishpond in Hāna . This builds reciprocal relationships with those that continue to assist the garden in caring for thatched structures on-property at Kahanu Garden and reinforces the power of laulima (many hands) . • Lā Makuahine event at Kahanu Garden, originally scheduled for May 09, 2020, was cancelled due to COVID-19 . Staff looks forward to having a “mother’s appreciation event” in 2021, though it is uncertain if the event has to be scaled back to accommodate new social guidelines . • Taro Fest Participation, originally scheduled for April 25, 2020, was cancelled due to COVID-19 . In normal years, a Kahanu Garden booth is featured at the event and is highly visited for education and sale of retail items . • Although the new Visitor/Education Center was open, the garden was not able to approach cultural practioners and subject experts to hold small workshops due to COVID-19 restrictions . Efforts to plan new workshops will resume at a time when larger gathering thresholds are possible . • Due to COVID-19 restrictions, we were unable to conduct a fundraising event for Kahanu Garden on the Lahaina side of Maui which would have served to increase awareness and support of our work to other areas . We look forward to having a fundraising event in 2021 that can bring supporters together for a fun and enriching evening to support NTBG’s Maui garden . • Due to COVID-19 restrictions, we will not be able to host the annual Breadfruit Cook-off and lei contest originally scheduled for October 2020 . KAHANU PRESERVE

• Elimination of over 1,500 Spathodea campanulata (African Tulip Tree) in the Kahanu Preserve . This work was accomplished by an independent contractor over a five-week period and reduces invasive weed pressure in the native coastal forest surrounding Kahanu Garden and in curated areas . VISITOR PROGRAM

• Increased focus on local plant sales to provide some horticultural therapy during the time of COVID . Some of the popular plants sold in the Hāna community included Artocarpus altilis (breadfruit), Pipturus albidus (mamakī), and Sida fallax (ilima) . • Guided tours from March 16 to June 30, 2020 were cancelled due to COVID-19 . The garden had a fairly strong start of the year, only to be halted and discontinued until further notice . Self-guided tours are allowed to resume with additional safety precautions in place . • Due to COVID-19 restrictions, engagement with a wider set of visitors was inhibited, as visitors were limited to those in Hāna and the surrounding area . This was seen as a positive to many of the area’s stressed natural resources . However, we continued sharing the garden’s mission and educating visitors about Pi‘ilanihale Heiau and the ethnobotanical plants of Kahanu Garden .

NATIONAL TROPICAL BOTANICAL GARDEN C-9 The Kampong Craig Morell, Director of The Kampong LIVING COLLECTIONS AND HORTICULTURE

• Living collections are growing extremely well after two years of intensive cultivation . The collections have largely recovered from Hurricane Irma yet many trees need programmed pruning to remove deadwood . • Horticultural diversity is improving in select groups: gingers, heliconias, replacement of heritage fruit trees, and endangered native orchid species . • Horticulture volunteers remain very active in maintenance pruning, plant propagation and out-planting . • All collections were fertilized according to schedule in April . • Remediation tree trimming and contractor installations of large plants were placed on hold due to COVID-19 . PROPERTY UPDATES

• The standby generator installation for the cottage, library, and laboratory was placed on hold due to COVID-19 . HUMAN RESOURCES

• Two temporary, full-time gardeners were hired with the Paycheck Protection Program (PPP) loan funding during March through May 2020, affording The Kampong major success in tackling backlogged grounds projects and a great push forward in getting plants installed . • Full-time gardener Melvin Viloria resigned in April, leaving this position unfilled until August . VOLUNTEERS

• Twenty active volunteers provided services for guiding tours, working in the garden with the grounds staff, cleaning and monitoring the condition of the books in the Sweeney Library, and assisting with special events . Volunteers contributed 394 hours of service . EDUCATION

• Tropical Botany Course. This 4-week program was canceled this year due to COVID-19 . • Kampong Science Teacher Enrichment Program (K-Step). The two-day teacher enrichment program was canceled due to COVID-19 . • The Barnyard after School Program. Kampong Board member Georgette Ballance and Kampong volunteer Diane Rosenberg have organized, taught, and helped fund the Barnyard after-school sessions at The Kampong . The spring Barnyard program was canceled due to COVID-19 . • International Network for Sustainable Ecosystem Services of a Tropical Biodiversity Hotspot Under Global Change Workshop. The purpose of the network is to establish a framework for collaboration between research teams at University of Copenhagen (UCPH) and US based partners from the International Center for Tropical Botany at The Kampong (ICTB) - Florida International University (FIU), and NTBG to develop sustainable tropical conservation and ecosystem practices . The collaboration focuses on (1) conservation of endemic tropical island plants under global changes, with comparisons between Pacific islands and the Caribbean; and (2) sustainable agricultural production systems to increase livelihoods and protect remaining natural areas . This highly successful event occurred in February .

C-10 NATIONAL TROPICAL BOTANICAL GARDEN THE KAMPONG LECTURE SERIES

• January lecture by Paul Marcellini, Florida Fine Art Photographer . Lecture Topic: Florida, A Land of Water. • February lecture by renowned ethnobotanist Dr . Jan Salick, Senior Curator Emerita at the Missouri Botanical Garden, and 2020 recipient of the David Fairchild Medal for Plant Exploration . Lecture Topic: Neither Man nor Nature. Dr . Salick focused on how important women (and children) are to Botany (and Ethnobotany) and how “Nature” is a dangerous concept that removes people from the equation . • March and May lectures were cancelled due to COVID-19 . THE KAMPONG EVENTS January

• A 60-guest wedding was held at The Kampong . This wedding was planned and catered by our exclusive caterer Lasso the Moon . • Mountain Film Festival held their annual 2-day event on January 10th and 11th . • The January 16th lecture series was held and had a total of 63 attendees . • Yoga with Sam Reynolds was held on January 18th with 9 attendees . • FIU had two guests stay in our dormitory . • The Botanical Illustration Course was held by instructors Eileen C . Sprague & Sarah Roche; this week-long course was held from January 20th – 24th . • Carrollton School of the Sacred Heart chose The Kampong for their service day learning with 8 students learning about the ecology of mangroves . February

• FIU had one guest stay in our dormitory . • The 22nd annual David Fairchild Medal Award Ceremony was held on February 7th with 45 attendees . The following night, the award recipient spoke at the February lecture series and had 50 attendees . • Long Point Reality held a board meeting and dinner at The Kampong on February 13th catered by Lasso the Moon . • Yoga with Sam Reynolds was held on February 15th with 16 attendees . • International Network for Sustainable Ecosystem Services of a Tropical Biodiversity Hotspot Under Global Change Workshop was held on February 17, 18th and 19th . • A 103-guest wedding was held on February 22nd . • The Kampong was the final stop for The Secret Garden Tour of Coconut Grove hosted by Plymouth Preschool . • A 130-guest destination wedding was held on February 29th .

NATIONAL TROPICAL BOTANICAL GARDEN C-11 March

• FIU had one guest stay in our dormitory . • Ye Little Wood held their annual meeting on March 4th . • On March 6th, The Kampong received an award for philanthropy from Coconut Grove Cares/The Barnyard . • A 130-guest destination wedding was held on March 7th . • On March 11th FIU Psychology Department held a workshop at The Kampong with 25 attendees . • On March 13th, Pro One Productions had a photo shoot for the brand Chico’s . • The Barnyard held their annual fundraiser on March 13th with a limited turnout due to the beginning of the pandemic . • On March 14th, yoga with Sam Reynolds was held with 20 attendees and an engagement photo shoot was also held . • Due to COVID-19, the March Lecture Series, a Telemundo film shoot, dorm stays, yoga, the spring Barnyard program, guided tours and self-guided tours were canceled . • A 200-guest wedding was postponed to 2021 . • Governor Ron DeSantis issued a Safer-at-Home order and The Kampong Garden closed to visitors . April

• FIU dorm and cottage stays, The Kampong’s Annual Easter Egg Hunt, The Kampong’s Board of Governor’s Meeting, the ICTB Internship Symposium, and all guided and self-guided tours were canceled due to COVID-19 . • A wedding rehearsal and a 110-guest wedding, a photoshoot, and The Kampong’s Annual Bali Hai Fundraiser and Garden Party were postponed to 2021 . Following Governor Ron DeSantis’ Safer at Home order, we suspended volunteering at The Kampong . May

• The 4-week Tropical Botany Course and the May Lecture Series were canceled due to COVID-19 . June

• The Kampong held a soft opening for visitors with Fellows, members, and local community members . Guided tours remain canceled . • The annual butterfly count was conducted and led by Lynda LaRocca . • Christian Slater and his wife Brittany Lopez had a photo shoot for Esquire Magazine, his wife was the photographer . • We invited volunteers back to The Kampong to assist with working, social distanced, in the garden . THE KAMPONG ATTENDANCE

• Total attendance for the first six months of 2020 is 1,190 vs . 2,895 in 2019 . We have seen a 58% decrease versus the same period last year due to the pandemic .

C-12 NATIONAL TROPICAL BOTANICAL GARDEN RENOVATIONS AND REPAIRS

• Whole-property examination of municipal water system is ongoing to evaluate where we incur major water expenses; irrigation and house-water lines undergoing repair and segregation . • Continuing work to find an alternate irrigation ground-water source for providing water, which is proving to be a slow-going process . ICTB HEADQUARTERS BUILDING UPDATE

• In spring 2020, the final plans for the building of the new center at The Kampong were approved and building on the ground has started with anticipated completion in September 2021 .

NATIONAL TROPICAL BOTANICAL GARDEN C-13 Limahuli Garden and Preserve Lei Wann, Director of Limahuli Garden and Preserve SCIENCE AND CONSERVATION

The conservation program at Limahuli Garden and Preserve continues to be recognized as a leading example in this field both locally and globally . Despite recent changes to our daily lives, due to this global pandemic, our teams of conservationists persevere . Their compassion and dedication to conservation is truly the key to our success here at Limahuli . • Our Upper Preserve crew continues to work on protecting and preserving our native seabird populations in Upper Limahuli Preserve . This crew continues to scale cliffs and work in unfriendly terrains to protect Kaua‘i’s and Hawai‘i’s rare endemic species . This unique crew continues to work relentlessly on invasive species removal . When looking down at Limahuli Upper Preserve from the sky and looking at the biodiversity of Limahuli Valley in comparison to neighboring valleys, their hard work does not go unnoticed . • We are truly thankful for Zak DeWalt’s dedication to predator control in the Upper Limahuli Valley . Zak has recently changed roles from a Predator Control Specialist to a Barn Owl Control Specialist . We are very thankful for Zak’s dedication to Limahuli Upper Preserve . • The Upper Preserve crew recently welcomed Marcus Collado to their team . Marcus comes to us with a background in Wildlife Ecology . He is a great addition to this team and comes with a wealth of knowledge of native birds and Hawai‘i ecology . s • For the first time in Limahuli conservation history, Cyanea kuhihewa was outplanted in the Upper Preserve . Cyanea kuhihewa was a plant originally discovered by Ken Wood in 1991, and was thought to be extinct until he found a new population in 2017 . • The Lower Preserve continues to work profusely on invasive species removal . This team continues to maintain and expand restoration areas . • Early this year, Katie Champlin and Dr . Uma Nagendra led a team of arborists in the clearing of over 3,000 feet of debris with the remaining funds from the Act 12 Flood Relief . We continue to do outplanting and maintenance in these areas . • The Lower Limahuli Preserve team continues to monitor the health of Limahuli Stream . This summer, Puakea Mo‘okini-Olivera was able to find Hīhīwai (native Hawaiian stream snail) eggs throughout Limahuli Stream, which helps us to confirm the months of the year in which they are spawning . She was also able to lead a night team in identifying newly born Hīhīwai in the lower reaches of Limahuli Stream . MANAGEMENT AND STRUCTURAL CHANGE

• In May 2020, NTBG was awarded the Paycheck Protection Program (PPP) loan . Under this loan, we were able to hire three new positions to support our garden . With the support of these PPP positions, we were able to rebuild the rock wall in the parking lot and extend the parking lot to add 1,000 square feet . • We did a complete renovation of both stairways leading up to the Visitor Center and painted the interior and exterior of the Visitor Center building . We also added a new window that serves as a check-in station that keeps both staff and visitors safe by helping to mitigate the spread of COVID-19 . • We also were able to do some small repairs and renovations to the Limahuli Hale (staff office space) with the support of this funding . • Lastly, we were able to do extensive arborist work in the garden to promote safety on our trails and in parking areas .

C-14 NATIONAL TROPICAL BOTANICAL GARDEN EDUCATION

• Limahuli Garden and Preserve continues to embrace a place-based approach to education for a range of learners . From January through mid-March of 2020, we saw 283 K-12 learners from both public and private schools in the garden . Sari Pastore, our educational specialist at the time, worked tirelessly during these months to provide the children of Kaua‘i a great outdoor classroom experience . Sari continued to embrace long-term relationships and creation of curriculum with nearby schools . • Due to the current pandemic, in mid-March we had to put a hold on all our K-12 education programs . • In February of this year, we welcomed a new full-time KUPU intern . This intern continues to gain a wealth of experience with our living collections and horticulture team, as well as in our Lower Preserve . VISITOR PROGRAM

• At the beginning of this year, we saw a steady flow of visitors in our garden . From January to early March, our garden was very busy . We were averaging about 93 guests per day and continued to be a model for sustainable tourism in our community . • In mid-March 2020, we closed our doors due to the COVID-19 pandemic . This was followed by an island-wide, county enforced lock down . • In June 2020, we reopened our doors . We first opened to welcome Fellows, Members, and Trustees and then to our greater community . We feel that visiting our gardens is one of the few enjoyable things our community and visitors can do within the means of new social restrictions and safety protocols in place due to COVID-19 . During this time, we have been able to offer kama‘aina specials and discounted memberships to our community . As a result, we have been able to make new and very intimate relationships within our community . GARDEN AND COMMUNITY OUTREACH

• In July of 2020, Limahuli teamed up with ‘Aina Ho‘okupu o Kilauea to provide 200 bins of community sustained agriculture (CSA) a week to our Halele‘a community . Once a week, a member of our Limahuli staff will pick up the 200 bins and distribute them from Hanalei to Hā‘ena to kupuna (elders), families in need, and the local community . • As a result, Limahuli Garden and Preserve has distributed more than 24,000 pounds of local produce to our Halele‘a community during this time of need and economic hardship . A monetary contribution is made weekly to NTBG for our support in this process . This is a win/win endeavor for us and the community .

NATIONAL TROPICAL BOTANICAL GARDEN C-15 McBryde Garden and Allerton Garden Tobias Koehler, Director of South Shore Gardens While change and uncertainty are dominating most of the world around us, NTBG and the South Shore Gardens march on . We have many things to be grateful for and one of them is the institution’s resilience brought about by experience, planning, and its many supporters . The first half of 2020 definitely had its highs and lows . At this point in time, we have been able to resume most key mission-related operations with the notable exception of the visitor program (garden visitation, gift shop and special events) . HORTICULTURE

• The nature of working outdoors with critical living collections means that the horticulture teams were quite productive during the first half of 2020 . We were able to implement practical operational modifications (e .g . one staff person per vehicle), and several other social distancing procedures to maintain a safe working environment as official guidance and regulations evolved . The impact of COVID on our horticulture operations was the greatest during the full stay at home order beginning in April . To meet the spirit and intent of the order, we could only justify calling in eight horticulture staff for about a month before recalling the full staff (15+) in May . • Several safety programs were reviewed and improved upon, including evaluating the hazards associated with climbing arborist work and worker safety given the potential for transmission of COVID . The horticulture volunteer program was modified to address these additional safety issues and narrowed to two workdays per month . But perhaps the greater adjustment was a switch to more of a “team” work strategy . Instead of assigning one gardener to a section, the horticulturalists work across the gardens in teams . This has resulted in improved safety, efficiency and morale . • In anticipation of dry weather and unpredictable staffing, repairs were made to 15+ automated irrigation lines across the Visitor Center Garden, Headquarters, and McBryde Garden; including broken lines, sprinkler heads, and faulty timers . The Visitor Center Garden plantings were refreshed, especially in the native plant section in anticipation of docent-led walks, discussed in more detail below . The crews also made minor repairs to the taro lo‘i that lay fallow for several months, in preparation for re-planting with several heritage strains of taro (a strategic plan objective) . Invasive haole koa (Leucaena leucocephala) and Guinea Grass (Megathrysus maximus) were removed from the native plant section in McBryde Garden, along with weeds in the Lāwa‘i Kai dune restoration area fronting the Allerton Estate . Going forward, the teams will continue to get as much as possible done to secure and maintain our collections given the uncertainties of the future . FACILITIES

• Facilities has four full time and one part time staff, and their responsibilities are broad, including general maintenance, carpentry, plumbing, equipment maintenance and repairs, security and irrigation . During the first half of 2020, the crew successfully identified and repaired several potable water high pressure issues and leaks, resulting in a nearly $2,000/month savings on water bills . The reduction in utilization of the bus fleet allowed our mechanic to tackle several large repairs on our heavy equipment . This work is needed in order to allow us to repair rapidly deteriorating roads as we come out of the wet season, as well as other projects requiring earth movement . We invested additional resources into the Pump Managers House (Chalet) building, including exterior carpentry work and repairs and had the exterior professionally painted . The roof was redone in 2019 . • As part of continuous efforts to improve efficiency, and to streamline tracking and reporting of work and vehicle inventory, we moved maintenance work requests to an online software program called Zendesk . This upgrade will help with prioritization, planning, and budgeting, where previously tracking was performed via email and manually . In addition, we moved vehicle asset and maintenance tracking into a web-based platform called Asset Tiger . This system helps us track maintenance and other records for 30+ company vehicles at the South Shore Gardens . Finally, Scott Sloan, an NTBG veteran and head of Facilities and Assistant Director of the South Shore Gardens, celebrated

C-16 NATIONAL TROPICAL BOTANICAL GARDEN his 30-year NTBG anniversary! • COVID has forced us to put a few bigger projects (Capital Improvements) on hold as a cash preservation measure . For example, construction of the new carpentry shop has been suspended, with interim facilities currently in use . In the meantime, we are in a maintenance mode, making sure we are addressing and preventing avoidable deterioration and wear and tear on our infrastructure . VISITOR PROGRAM

• The South Shore Visitor Program realized just over 30% of our annual projected revenue through March of 2020 because of the traditionally busy start to the year for garden visitation . We were in a position for a strong year between general visitation, cruise ship and other special clients, as well as site rentals and events . • That quickly changed and we were effectively closed from April through June . Ultimately we reduced the program to a staff of four as plans for a July 1 reopening took shape . We reformulated our tour offerings and schedules in an attempt to match demand, while complying with government guidelines and best practices . The use of buses presents a significant constraint on our operations given what is known about how COVID-19 is transmitted . We developed a combination of procedures and sanitizing of the buses and facilities that met, and in some cases, exceeded regulations in effect at the time . • We used the time during the closure to retool the Visitor Program experience in three ways . First, we initiated an effort to make the actual Visitor Center Garden (VC) more of a destination and leverage it as an introduction to NTBG and the gardens in the nearby Lāwa‘i Valley . This was to be accomplished by adding daily programming, including volunteer docent-led walks around the VC grounds each morning, and daily short presentations, the “Ho‘ike Circle,” by NTBG staff on a rotating set of topics . • Much of the programming at the VC also supports the second initiative, which involved pivoting to a more supporter, member, and community focus . Initially, all visitation was going to be island residents or in-state travelers, an audience historically under-represented in our visitor counts . By offering programming at the Visitor Center, we would be able to introduce the gardens and NTBG and make their visits much more relevant, encouraging a subsequent visit to McBryde Garden or Allerton Garden . The membership special and pricing adjustments would lower the barriers to our new visitor demographic wanting to explore the gardens . • The third initiative focused on scalability and adaptability of our offerings due to uncertainty, e .g . frequently changing COVID-related guidance and regulations . The reality is that we weren’t going to know what visitation would be like, and thus all of the operation was rebuilt with scalability in mind (up or downward) . To that end, we planned to operate five days per week (previously daily), with one Allerton guided tour per day combined with our hourly McBryde Garden departures from the VC . These Allerton Garden guided tours are now led by a dedicated group of volunteers . Allerton Garden at Sunset and Best of Both Worlds (a combination tour), are both staff-led guided tours which now run twice per week . • For those circumstances where a visit might not be possible, we began developing a hybrid 3D virtual reality tour, partnering with a company called Timelooper . The concept is built on a 3D map of Kaua‘i, with points of interest (“pins”) located across our garden properties . As you navigate to each point of interest, there is an interpretation piece, such as a short video, narrated slide show, photograph, etc . We hope these operational adjustments and tools position us for the widest range of possibilities for future garden visitation . To summarize, we are in this with everyone else, trying to determine and best prepare for what the “new normal” is going to be . In the meantime, we are maintaining the collections and infrastructure in support of the NTBG mission, with a very dedicated staff that are overwhelmingly grateful for sound leadership and a safe place to go to work .

NATIONAL TROPICAL BOTANICAL GARDEN C-17 Living Collections and Horticulture Michael J . DeMotta, Curator of Living Collections and Horticulture The year 2020 has been a very challenging year in many ways . Despite all the upheaval, our program has been able to continue its work toward the goals we have determined to be important to us and to NTBG . • In March, Rhian Campbell was hired as Nursery Manager . Prior to taking this position, Rhian served as a part- time horticulture assistant at the Conservation and Horticulture Center and was performing all the tasks required of a nursery manager . We were happy when she applied for the job and welcomed her onto the team . In the most challenging of times, Rhian has proven she can rise up to the task . Former KUPU (AmeriCorps) intern Hayley Walcher was hired to fill the part time position that Rhian left open when she became Nursery Manager . • Plant records manager, Kevin Houck, has been working with all the gardens to methodically inventory the living collections at each garden . Training has been provided on the techniques and hardware used for the inventory . In 2019 and early 2020, we were able to assist with hands-on inventory updates at all NTBG gardens . Of all the plants in our collections that are tagged, about 40 percent also now have a GPS point and can be displayed in garden maps . • An institutional priority and strategic plan objective is to collect and grow all the cultivars of the Hawaiian canoe plants . These are the plants the Hawaiians brought to these islands onboard their canoes . This is an objective that we were able to work on with little or no funding, relying on our network of cultural practitioners, collaborators and ‘ohana (family) to acquire varieties we needed for our collections . An inventory of Hawaiian taro, sugar cane and banana varieties was completed for this project and that information is kept in a living collections canoe plant dashboard . By maintaining common, as well as obscure, cultivars of the Hawaiian canoe plants, we are preserving a cultural legacy as well as creating resilience in our collections . • Generous support of donors enabled us to retain an intern to continue our native Hawaiian fern propagation project . For more than 10 years, NTBG Living Collections has been a leader in growing both rare and common Hawaiian ferns from spores and planting them out in garden and restoration sites at NTBG, as well as in protected restoration sites with the State of Hawai‘i . The continuation of our leadership in native fern propagation research remains our top priority . • Cyanea kuhihewa, originally discovered by NTBG staff in upper Limahuli Valley, is by far the rarest plant we have had the opportunity to work with so far this year . We coordinated with Lyon Arboretum to bring back clones of seedlings produced in vitro in their lab for restoration back to upper Limahuli Valley . We have arranged for a second group of clones to be prepared for outplanting later this year . • We are at the end of a two-year contract with U .S . Fish and Wildlife Service to work on the summit of Mt . Haupu, on the southwest corner of Kaua‘i, to monitor rare plant populations and remove invasive plant species . This is a joint project involving Living Collections and Science and Conservation (SciCon) staff . Sci-Con field biologists have helped with plant monitoring . NTBG GIS Coordinator, Ben Nyberg, is preparing a proposal for an ungulate fence and the weed eradication has been done on a contract basis by Kōke‘e Resource Conservation Program . Fortunately, we timed our field work well and most of it was completed before COVID-19 restrictions hit . The last of the field work was recently completed and we will be writing the report to summarize our work on the summit . NTBG has been awarded a new contract to continue this work for the next two years . In Living Collections, we have been able to accomplish our work throughout the COVID-19 pandemic by working remotely when possible and social distancing at the Nursery . Since we are on the same island, we have also been able to work at Limahuli Garden and Preserve . The one objective we would like to pursue when the crisis is past is to assist in the field work at Kahanu Garden and The Kampong to complete the inventory and take GPS points to complete the Living Collections inventory update .

C-18 NATIONAL TROPICAL BOTANICAL GARDEN Breadfruit Institute Diane Ragone, Director of the Breadfruit Institute • Patagonia Provisions provided a $75,000 grant to support on-going activities in the Regenerative Organic Breadfruit Agroforestry (ROBA) Demonstration in McBryde Garden, including salary and other operational support . • Deadline for applying for Senior Scientist position extended until February 29, 2020 . Selection committee has been assembled and a preliminary list of candidates selected for video interviews in September . • Staff vacancies: Collection Manager position has been vacant since May 2018 . An interim collection care management structure at Kahanu Garden (KG) involves utilizing contract services of Dan Rudoy, Mahina Organics . On-site horticultural and arboricultural activities are the purview of Mike Opgenorth and KG staff . Assistant to the Director position has been vacant since mid-January . • A $250,000 Ceres Trust grant funds activities related to collection care and management including institute staff salaries, and tree planting project support . • Lindsey Gohd, a graduate student in the Plant Biology & Conservation Program at Northwestern and Chicago Botanic Garden, collected her final soil samples in the ROBA and Kahanu Garden for her Master’s research on soil fertility and structure, microbial diversity, and carbon sequestration . Her trip in mid-March was fortuitously timed prior to COVID-19 travel restrictions . However, access to university and botanical garden laboratory facilities is restricted, so she cannot analyze the samples . • Graham Talaber, a graduate of NTBG’s 2019 Fall Intern Program, was hired as a temporary Agroforestry Technician to assist in the ROBA . He was laid off for a few weeks due to COVID-19 cutbacks, and subsequently rehired . • ROBA Production & Yields: Crop production, and required monitoring and record keeping are on-going and “essential activities ”. In six months, 5,833 lbs . of crops, including 2,369 lbs . of breadfruit, and 200 cut flowers were harvested . Ms . Dickinson single-handedly harvested and recorded yields of breadfruit and other crops for many of the harvests as our long-term volunteer, David Hubbard, has not been available to assist . • Food donations: 4,263 lbs . of fresh produce were donated (3,385 lbs . breadfruit, 877 lbs . of other agroforestry crops) to food banks and organizations serving Kaua‘i’s food-insecure residents . • Noel Dickinson, Research Technician & Agroforestry Project Manager participated in the ICTB workshop at The Kampong in February . • Dr . Ragone participated in an on-line webinar on Life Finds A Way: An Overview of the Nagoya Protocol from the U .S . • Mr . Talaber participated in a turmeric workshop organized by UH CTAHR, and Ms . Dickinson participated in a potato production workshop . • COVID-19 interisland travel restrictions forced the cancellation in late March of a team of certified professional arborists from Kaua‘i to prune and shape breadfruit trees in the main conservation collection at Kahanu Garden . Annual pruning of breadfruit trees in McBryde Garden was postponed . • All costs associated with care of the breadfruit collection and associated grounds at Kahanu Garden, including support for Institute and KG personnel, regenerative organic consultation, horticultural and research supplies, maintenance and repairs to equipment and the Field Station, are covered by a $200,000 grant from the Ceres Trust . • Two Patagonia interns funded through a corporate program for employees to volunteer on-site were cancelled . One was to spend two-weeks helping in the ROBA, the other one month to assist with resource/asset organization .

NATIONAL TROPICAL BOTANICAL GARDEN C-19 • We increased our activity and reach on two social media platforms with more than 18,000 followers . On Facebook, 130 posts reached 549,186 people around the world, and 43 Instagram posts reached 37,359 people . • In January-February, 32 students and faculty from Waimea and Kapa’a High Schools participated in work-study activities in the ROBA for a total of 320 contributed hours of work . • Educational outreach utilizing the ROBA, a key component of the grant from Patagonia Provisions, has mostly been on hold since March, with an occasional individual visit from a farmer or researcher, following all recommended social distancing practices . • Tours of the ROBA were handled by Visitor Program staff .

C-20 NATIONAL TROPICAL BOTANICAL GARDEN Education All Locations Compiled by Janet Mayfield, CEO and Director Education programming exists at all of our Garden locations . Our education programs involve many staff members, from gardeners to scientists, and embrace place-based, experiential learning opportunities . We strive to have a variety of opportunities for students of all ages and abilities to participate . The following is a summary of educational programming offered during the first six months of 2020 . Please be sure to read the individual garden reports for more details . While COVID-19 definitely impacted our in-person opportunities for education, all of our gardens continued community outreach and found creative ways to interact . KAHANU GARDEN AND PRESERVE: Youth and Young Adults

On January 24, Kahanu Garden welcomed thirty 4th and 8th grade students of Maui’s Carden Academy for a field trip . The visit was specifically tailored for the group featuring an introduction into breadfruit, Pi‘ilanihale Heiau, and the season of makahiki . Multiple Kahanu Garden staff shared expertise on these topics including Kama Helekahi, Ipo Mailou, and Mike Opgenorth . Kalama School arrived in two separate weekly trips in March, with a total of 80 students, to learn about Hawaiian history and Pacific Island plant species . This trip was designed to provide a quick and meaningful visit that is complete within one hour . Due to the high number of enriching activities along the Hāna Highway, this group had only a short time to visit Kahanu Garden . Post COVID-19 Education Programs:

On June 18, Kahanu Garden welcomed Ke Kula Kaiapuni ‘O Hāna, the local Hawaiian immersion school class . This huaka‘i (field trip) was organized by staff and led by previous Kulia I Ka Pono teachers that were familiar with the garden and have provided guided tours before . The focus on this visit was the importance of canoe plants and sharing mo‘olelo (stories) as they connect to Hāna . Nearly 40 students arrived at the garden for this visit, divided into separate groups of less than ten . All teachers wore their masks . Thanks to the thoughtfulness and collaboration between Ke Kula Kaiapuni and Kahanu Garden staff, we were able to host them during an otherwise challenging time to have group visits . University/College Students

Lindsey Gohd, candidate for MSc at Northwestern University near Chicago, Illinois, was at Kahanu Garden March 4-6 to complete sample collection for a study related to breadfruit . Her study included the use of hyphal bags to better understand the mycorrhizal association (symbiotic association between a fungus and a plant) with breadfruit trees . Her research findings have not yet been released . Interns

From June 29 to August 3, the garden welcomed Bailey Spry, a summer KUPU Conservation Program member . As a current University of Hawai‘i at Mānoa botany student, the focus of her projects included plant identification, verifying plant tags and nurturing living collections . Bailey is expected to graduate with her Bachelors of Science in Spring 2022 . Artists/Practitioners

On February 10, Kahanu Garden welcomed Ho‘omana Spa, a group of twenty lomilomi (Hawaiian traditional massage) practitioners to Kahanu Garden . They treated Hāna community members to free lomilomi treatment and taught about

NATIONAL TROPICAL BOTANICAL GARDEN C-21 this art and healing cultural practice . On March 13 and 14, Kahanu Garden hosted its first Botanical Illustration Workshop in collaboration with Wendy Hollander . This workshop was hosted at the new Kahanu Garden Visitor/Education Center and featured 15 students learning the art of botanical illustration with a particular focus on Hawaiian canoe plants and native flora . Since the class was at full capacity, we anticipate it has potential to become an annual event . Other Education Programs

February 8 featured a visit from a group named the “Environmental Excelerator” group . This group focuses on accelerating solutions to climate change and deploys them in communities that need them most . During their time in Hāna, the visit to Kahanu Garden featured local Kumu Hula (hula teacher) Kau‘i Kanaka‘ole, who integrated a moving site specific welcome at Kahanu Garden . This visit featured 75 professionals from throughout the 20 companies represented through the excelerator . THE KAMPONG: Youth and Young Adults

Carrollton School of the Sacred Heart chose The Kampong for their service day learning on January 30 . The 8 students were taught about the ecology of Mangroves . Unfortunately, the spring Barnyard After School Program had to be canceled due to COVID-19 . This is a program of Coconut Grove Cares, a not-for-profit organization dedicated to building a better community for the children and families of Miami, Florida’s West Coconut Grove . The Barnyard Program at The Kampong is organized, taught, and supported by Board of Governors Member and NTBG Sponsoring Fellow Georgette Ballance and Kampong Volunteer and NTBG Fellow Diane Rosenberg . Other Education Programs

The Kampong hosted a 3-day workshop in the Schokman Education Center from February 17-19: International Network for Sustainable Ecosystem Services of a Tropical Biodiversity Hotspot Under Global Change Workshop. The purpose of the network is to establish a framework for collaboration between research teams at University of Copenhagen (UCPH) and US based partners from the International Center for Tropical Botany at The Kampong (ICTB) - Florida International University, and the National Tropical Botanical Garden (NTBG) . FIU’s Psychology Department held a workshop at The Kampong on March 11 with 25 attendees . Lecture Series:

Note: The Lecture Series has been truncated by management as of March due to COVID-19 concerns . • The January lecture featured Paul Marcellini, Florida Fine Art Photographer . Mr . Marcellini’s lecture “Florida, A Land of Water” focused on unique habitats where land and water are intertwined . • The February lecture featured Dr . Jan Salick, Senior Curator Emerita at the Missouri Botanical Garden and 2020 David Fairchild Medal Recipient . The Lecture topic was “Neither Man nor Nature.” LIMAHULI GARDEN AND PRESERVE: Youth and Young Adults

From January through mid-March of 2020, we saw 283 K-12 learners from both public and private schools in the garden . Due to the current pandemic, in mid-March, we had to put a hold on all our K-12 education programs . As school gets back in session in August, we expect visits to pick up . Of course, the proper COVID-19 safety procedures will be in place .

C-22 NATIONAL TROPICAL BOTANICAL GARDEN Interns

In February of this year, Limahuli welcomed a new full-time KUPU intern . This intern continues to gain a wealth of experience working with our living collections and horticulture team, as well as in our Lower Preserve . Despite COVID-19, Limahuli was able to accommodate an intern from The Pacific Internship Programs for Exploring Science (PIPES) . PIPES is an undergraduate internship program housed within the Office of Research & Community Partnerships at the University of Hawai‘i at Hilo . The goals are to (1) foster a community committed to the stewardship of our natural resources in the Pacific and (2) work with a team of host mentors to provide interns with a transformative hands-on learning experience . Our PIPES intern started in June and will be gaining a broad spectrum of knowledge and experience in the Lower Limahuli Preserve . SOUTH SHORE GARDENS: Youth and Young Adults

Garden as Classroom (GAC) hosted 185 local school children in the South Shore Gardens from January – mid-March . Participating schools/organizations: • Eleele Elementary School – 4th Graders • Island School – 7th Graders • Sacred Hearts Academy – 6th Graders NTBG intern Hayley Walcher visited Eleele School 1st Graders in January . Post COVID-19 Education Programs:

Starting in June, as a way to virtually connect with young people, NTBG Education Department and Kaua‘i Community College (KCC) Cognition Learning Center (COGS) began a collaboration to create short educational videos to be posted on both NTBG and COGS Facebook . Brian Yamamoto of KCC and our own Mike DeMotta, Curator of Living Collections, are the narrators . The theme of the 2-3-minute monthly videos is “Plant of the Month ”. The first three videos focused on Miracle Berries, Ferns, and Kukui . University/College Students

Brian Yamamoto from Kaua‘i Community College had 77 students visit the garden from January – mid March . Participating schools/organizations: • Northlake College • KCC Botany Students • Okinawa Christian University & Junior College Teachers

The Science Teachers Enrichment Program scheduled for July was postponed due to COVID-19-19 . Artists/Practitioners

Botanical illustrator, author, and instructor Wendy Hollender returned to Kaua‘i to once again offer the Botanical Illustration Workshop . This three-week session in February and March had a total of 62 students . We were fortunate that this course happened prior to the COVID-19 travel restrictions .

NATIONAL TROPICAL BOTANICAL GARDEN C-23 Journalists

The Environmental Journalism Course scheduled for May was postponed due to COVID-19 . Other Education Programs

The Florilegium Society work session was held for two weeks in March . The session was cut short due to COVID-19 . There were a total of 10 participants Staff and Volunteer Interpreter Training:

Quarterly volunteer and staff training continued in the first half of 2020 with four modules (4 hours long) covering New Hire Orientation, History/Hawaiiana, *McBryde Garden, and **Allerton Garden . • A total of 10 classes were held for a total of 40 hours . • A total of 92 people participated – 26 tour guides, 8 visitor center staff, 42 volunteers, 4 interns, and 11 other staff . *The McBryde Garden classes offered this year were rewritten to focus on the new McBryde Garden booklet which debuted in January . **The Allerton Garden classes offered in June 2020 (2 classes of 13 participants) were rewritten to focus on Volunteer/ Docent led tours with coronavirus concerns in mind . These tours began on July 1, 2020 with the reopening of the Visitor Program . The new “mini-modules” for Gardeners were created this year (4 sessions each 2 hours long) . These 2 hour modules are comprised of New Hire Orientation, History/Hawaiiana, McBryde Garden, and Allerton Garden (condensed versions) . • A total of 4 classes were held for a total of 8 hours . • A total of 28 gardeners participated . New “mini-modules” for all staff were created in 2020, but classes have yet to be held due to coronavirus concerns . • New “mini-modules” planned for 2020 include The Philosophers’ Walk, Food For Thought, and ROBA (Regenerative Organic Breadfruit Agroforestry) . The quarterly training for the following 4-hour modules (History/Hawaiiana, Interpretation, McBryde Garden, and Allerton Garden) normally scheduled for May 2020 was postponed due to COVID-19 concerns . Earth Matters Public Lecture Series:

This popular lecture series is a collaboration of NTBG and KCC . This is the 6th year of the series, which had to be cut short due to COVID-19 restrictions . • In January Dr . David Lorence, NTBG Senior Research Botanist, gave a lecture on, “Magical Marquesas: The Rarely Seen Flora of a Biodiversity Hot Spot.”

• In February Jon Letman, NTBG Publications Department, gave a lecture on, “Persian Green: A discussion of the Plants, Gardens, and Nature of Iran.”

• In March Teya Penniman, coordinator for the American Bird Conservancy’s project on landscape-scale mosquito control, gave a lecture on, “Can a Common Bacteria bring Hawai‘i’s Forest Birds Back from the Brink?”

C-24 NATIONAL TROPICAL BOTANICAL GARDEN Climate Crisis Forum:

On February 19, 2020 NTBG co-hosted the first of a series of four public forums on the climate crisis, “Waste Reduction and Climate Change.” More than 100 Kaua‘i community members, students, business and political leaders came together to discuss the connections between waste management and climate change and how our community can work together to reduce waste and create a healthier, more resilient island community . Collaborators included: County of Kaua‘i Office of Economic Opportunity/Aloha+ Challenge Kaua‘i Community College County of Kaua‘i Solid Waste Division Zero Waste Kaua‘i Surfrider Foundation Leadership Kaua‘i Apollo Kaua‘i Unfortunately, we were not able to convene the other three forums due to restrictions related to COVID-19 .

NATIONAL TROPICAL BOTANICAL GARDEN C-25 Science and Conservation Prepared by Dr . Nina Rønsted, Director of Science and Conservation, on behalf of the Science and Conservation Department: Dr . David H . Lorence, Senior Research Botanist; Kenneth R . Wood, Research Biologist; Seana K . Walsh, Conservation Biologist; Dustin Wolkis, Seed Bank and Laboratory Manager; Timothy W . Flynn, Herbarium Curator; Ben Nyberg, GIS and Drone Program Coordinator . The Science and Conservation Department (SCI-CON) is responsible for leading and conducting exploration, discovery, documentation, and scientific research, as the foundation for NTBG’s work on conserving plants and biocultural knowledge of the tropics, with emphasis on the plants of Hawai‘i and the greater Pacific . The department is also responsible for NTBG’s contribution to implementation of the Hawai‘i Strategy for Plant Conservation . The department consists of seven scientific staff members supported by interns, students and volunteers all housed in the Juliet Rice Wichman Botanical Research Center (BRC) at Headquarters on Kaua‘i . The department also curates an herbarium (PTBG), with nearly 90,000 specimens, a botanical library with more than 20,000 books and journals (35 added in spring 2020), as well as a GIS and Imaging Laboratory and NTBG’s Seed Bank and Laboratory . We are deeply grateful to our volunteers for their help, which is so essential to our departmental operations . Despite several months of COVID-19 closures, our volunteers have still been able to provide 292 service hours this spring . SCIENTIFIC EXPEDITIONS

SCI-CON is committed to fieldwork as a means of exploring and monitoring the flora as well as acquiring new scientific data, which are essential for understanding the flora of the Pacific and for conservation planning . Our botanists routinely roam the mountains and valleys of Kaua‘i as well as visiting other Hawaiian and Pacific Islands or tropical regions by foot, helicopter, rappelling and/or using drones, bringing back field observations and collections . • Due to COVID-19, scientific expeditions in spring 2020 for any inter-island or international fieldwork plans have been postponed, whereas field work on Kaua‘i has continued . • In spring 2020, NTBG staff discovered, mapped and documented new locations and subpopulations of several rare and endangered Hawaiian plant species including Flueggea neowawraea, Geniostoma lydgatei, Gouania meyenii, Hibiscadelphus distans, Isodendrion laurifolium, Lepidium orbiculare, Lysimachia scopulensis, Melicope stonei, and Schiedea viscosa, which were all only known from less than 200 individuals in the wild . Many of these new subpopulations were discovered through NTBG’s drone program led by Ben Nyberg . This provides new hope for ensuring the sustainable preservation of these species for the future . AN ACTIVE HERBARIUM

Herbarium specimens are essential for documenting our conservation and research and the specimens and their associated data are invaluable resources for research from taxonomy to societal challenges . The PTBG herbarium is curated by Tim Flynn and is known for very high standards . Due to COVID-19 closures of many herbaria and activities, PTBG’s exchange of materials has been less this spring, but made up for by a significantly higher number of data entries and digital imaging of specimens . • In spring 2020, NTBG added 226 specimens collected by NTBG staff . The herbarium now holds 89,270 specimens . • We sent 133 specimens to other institutions on loan, exchange, or as gifts, but received no specimens in return this spring due to COVID-19 closures . Staff and volunteers mounted 223 specimens, entered data for 4,256, and digitized images of 2,096 specimens . • 988 digital images were taken by staff of plants and habitats in Hawai‘i and were uploaded to ResourceSpace, our digital image management system . Staff added 80 collections of leaf tissue in silica gel for our DNA repository .

C-26 NATIONAL TROPICAL BOTANICAL GARDEN • The herbarium received a grant ($15,000) from the Collection Assessment Program (CAP) of the American Institute for Conservation and the Foundation for Advancement in Conservation to conduct a professional conservation preservation assessment of the BRC collections . We are currently gathering information for the assessors, while we await the possibility of either an in-person or a virtual assessment visit in December or early 2021 . • Together with colleagues from the Natural History Museums in London and Copenhagen and the Royal Botanic Gardens Kew, NTBG led a just published research topic in Frontiers in Plant Science highlighting the many uses of herbarium collections . REGIONAL FLORAS

A Flora summarizes and describes the plants occurring in a particular region based on extensive floristic and systematic research . Floras are invaluable resources for both science and conservation planning . NTBG continues to lead several regional flora projects in the Pacific including the Floras of Marquesas, Samoa and Micronesia . • In spring 2020, the second volume of the Flora of Marquesas Islands focused on Dicots was submitted to the printer by Dr . David Lorence and McBryde Chair Dr . Warren Wagner . • Ken Wood co-authored the description in the journal Phytotaxa of a new species, Pacifigeron indivisus in the daisy family, endemic to the isolated Rapa Iti Island in French Polynesia . • Dr . David Lorence and McBryde Chair Dr . Warren Wagner have started the work towards publishing the nearly completed manuscript for the Flora of Samoa authored by Dr . Art Whistler, who sadly passed away this spring as one of the first victims to COVID-19 in Hawai‘i . The completed manuscript will go to print in 2021 . IUCN RED LISTING OF THREATENED SPECIES

The IUCN Red List is a global resource classifying species’ risk of extinction and is increasingly used for both conservation and funding priorities . With the extremely narrow endemicity of many Hawaiian plant species and the multitude of threats they face, it is critical to Red List assess our flora and bring the urgent conservation needs to international attention . NTBG is a member of the IUCN Species Survival Commission Hawaiian Plant Specialist Group responsible for the continuous assessment of Hawaiian plants . With botanical expertise, continuous surveying, high- quality records and collections, and a GIS lab to analyze distributions, SCI-CON is ideally placed and committed to provide assessments to the IUCN Red List, primarily for the flora of Kaua‘i . • In spring 2020, NTBG submitted 39 new assessments to the IUCN Red List, and an additional 37 new assessments in August, on track towards our goal to complete assessment of the 225 plant species endemic to Kaua‘i by the end of 2020 . • Nina Rønsted presented a talk titled: ‘The impact of gaps and biases on new uses of the IUCN Red List’ at the annual American Botany Conference (www .botany2020 .org) highlighting the importance of including Hawai‘i’s endangered flora on the Red List, and a short version talk has been accepted for presentation at the Hawai‘i Conservation Conference . SEED BANKING

Seed banking is an important ex situ conservation means for rare and threatened flora . The NTBG Seed Bank and Laboratory is managed and curated by Dustin Wolkis and currently includes over 16 million seeds representing 830 species, which are routinely checked for viability . • With the help of our NTBG seed bank KUPU member and intern Kelli Jones, a complete inventory and reorganization was made in January 2020 for the first time in 30 years . The inventory resulted in addition of 207 previously hidden accessions, a 12 percent increase in overall stored accessions .

NATIONAL TROPICAL BOTANICAL GARDEN C-27 • The Seed Bank and Laboratory conducts research on optimizing storage conditions and improving viability . In spring 2020, Dustin Wolkis published a study in Conservation Physiology on ‘Conservation seed physiology of the ciénega endemic, Eryngium sparganophyllum (Apiaceae)’, and co-authored another study in the journal Botany on ‘Seed dormancy in Campanulaceae: morphological and morpho-physiological dormancy in six species of Hawaiian lobelioids’ . See publication list for details . • Dustin Wolkis has been enrolled in the PhD School of Science at the University of Copenhagen to conduct his PhD thesis on changing the seed banking paradigm using Hawaiian lobeliads as a model system . LIVING COLLECTION AND RESTORATION PLANS

Many of our endangered species are so rare or occur in such remote locations that we know very little about their biology, or what defines their natural habitat range, which is significantly challenging to our efforts to design effective conservation plans . • In spring 2020, Seana Walsh co-authored a study in Proceedings of the Royal Society B showing ‘Taxonomic similarity does not predict necessary sample size for ex situ conservation: a comparison among five genera’ and another in Conservation Biology ‘Applying the zoo model to conservation of threatened exceptional plant species’ . • Seana Walsh has been enrolled in the PhD School of Science at the University of Copenhagen to conduct her PhD thesis on science-based conservation management of threatened Hawaiian plants . SCIENTIFIC PUBLICATIONS

NTBG staff authored or co-authored 20 publications published or accepted for publication in peer-reviewed scientific journals during this reporting period, which can be found at the end of this section . Staff also regularly contributes scientific reports to authorities and collaborating organizations . FUNDING

The work of the Science and Conservation Department is supported by a share of the core budget from NTBG’s members and generous donors, which is fundamental for maintaining a continuously high level of activity including monitoring and conservation work for the hundreds of rare plants on Kaua‘i . The Department also continuously seeks competitive research and conservation grants from a diversity of foundations and government resources to further support the work . In spring 2020, NTBG’s Science and Conservation program received the following new grants: • National Geographic Early Career Grant . Establishing a breeding program for restoration of Brighamia rockii, a Critically Endangered Hawaiian lobeliad . NTBG PI: Seana Walsh . ($8,028) . • Fish and Wildlife Service PIFWO FY2020 partner projects . Mt . Ha‘upu Conservation Project . Continuation of a current project initiated by NTBG’s Living Collections Department . NTBG PI: Nina Rønsted . ($27,500) . • Mohamed bin Zayed Species Conservation Fund . Drone survey and inventory of the Critically Endangered Hawaiian cliff species Lysimachia iniki (Primulaceae) . NTBG PI: Ben Nyberg . ($8,500) . • Fish and Wildlife Service Science Support grant with U .S . Geological Survey . Correlation of outplanting success with origin of founder accessions and environmental characteristics for Critically Endangered Polyscias bisattenuata on Kaua‘i . Formal approval obtained in August . NTBG PI: Nina Rønsted . (NTBG budget $56,167) . • USDA Conservation Innovation Grant . Revegetating challenging critical areas using drone technology . NTBG PI: Uma Nagendra, Conservation Operations Manager and Ecologist at Limahuli Garden and Preserve, and co-PI Ben Nyberg (NTBG budget $89,000) .

C-28 NATIONAL TROPICAL BOTANICAL GARDEN CONFERENCE PRESENTATIONS

Although some conferences like the IUCN World Conservation Conference have been postponed due to COVID- 19, other conferences have successfully experimented with virtual formats allowing NTBG staff to actively participate without any need for traveling . • Seana Walsh presented NTBG’s ‘Ōhi‘a work and Dustin Wolkis presented the value and pitfalls of using living collections in conservation research at the annual meeting of the American Public Garden Association . • NTBG hosted a colloquium entitled: ‘Extreme conservation measures for plants at the extremes in the Hawaiian archipelago model system’ at the Botany Conference, the annual conference of the Botanical Society of America and collaborating organizations, which is the largest American botanical meeting typically drawing an international audience of more than 6,000 participants . The colloquium included 10 presentations covering conservation collaboration, biocultural conservation, landslide mitigation, drone discovery, IUCN Red Listing, plant pedigrees, pathogens and ‘Ōhi‘a specific research . NTBG science staff Uma Nagendra, Seana Walsh, Dustin Wolkis, Ben Nyberg and Nina Rønsted presented along with associate researcher Kawika Winter, State Botanist Matthew Keir and researchers from the University of Hawai‘i and University of Nevada . • A planned workshop in Honolulu entitled: ‘Advancing Hawaiian plant conservation: Challenges and potential of emerging molecular technologies’ co-sponsored by the National Science Foundation as part of the major ongoing grant on Schiedea with collaborating institutions of UCI (Sakai, Weller), Oberlin (Moore), Chicago Botanic Garden (Wickett, Skogen) and the NTBG McBryde fund and Chair (Warren Wagner) was postponed to summer 2021 due to COVID-19 . EDUCATION AND POPULAR SCIENCE COMMUNICATION

Despite the nearly complete closure of education and visitor programs in spring 2020, NTBG staff has communicated science and conservation work including for example: • Seana Walsh and Dustin Wolkis provided online sessions for the course Hawaiian Ecology and Culture through Campbell University and Dustin gave a virtual guest lecture in the University of Hawai‘i course Plant Propagation . Seana also gave a virtual talk ‘Conserving the unknown – who pollinates the rare Hawaiian flora?’ for a Sustainachella virtual community workshop hosted by the City of Miami Beach . • Science staff provided six 30-minute presentations at the Ho‘ike Circle program at the South Shore Visitor Center, several of which were streamed live as well as recorded for Allerton Garden Instagram . • The collection pages on NTBG’s homepage were redesigned and enriched with new content and a dedicated scientific publication page was added . • Science and Conservation staff provided substantial content for NTBG’s social media and reported NTBG’s work though dedicated Twitter accounts, with over 100 tweets this spring from @NinaRonsted with 600 international followers and growing . • Ben Nyberg edited multiple shorter and longer videos presenting NTBG’s mission and gardens, and also featured NTBG’s drone program on Vice News, www .vice .com . • A professional video presenting the mission and work of NTBG was presented in the YouTube series PlantsAreCoolToo as part of the National Science Foundation project on ‘Unlocking the evolutionary history of a rapid Hawaiian Islands radiation with extraordinary breeding system diversity’, co-led by NTBG McBryde Chair Dr . Warren Wagner .

NATIONAL TROPICAL BOTANICAL GARDEN C-29 INTERNATIONAL CENTER FOR TROPICAL BOTANY AT THE KAMPONG (ICTB)

The ICTB led by Director Dr . Christopher Baraloto was established as a collaboration between NTBG and Florida International University to educate the next generation of tropical botanists and conduct strategic and critical research within tropical botany, building on the strengths of NTBG and ICTB . • In spring 2020, the final plans for the building of the new center at The Kampong were approved and building on the ground has started with anticipated completion in September 2021 . • FIU and ICTB hired four new science staff members in spring 2020: Dr . Adam Roddy (evolution of flower morphology and physiology), Dr . Oscar Valverte-Barrantes (plant root morphology and function), Dr . Anna Simonsen (soil plant-microbe interaction), and Dr . Clinton Jenkins (biodiversity conservation analysis) . • A multi-year postdoc funded by FIU and co-mentored by Dr . Baraloto and Dr . Rønsted is being hired to pursue collaborative research on themes spanning the Pacific and Caribbean . The postdoc will be based at ICTB, but with extensive stays at NTBG’s Botanical Research Center in Hawai‘i . • In February 2020, NTBG and ICTB science staff and guests from the University of Copenhagen and the Montgomery Botanical Center held a 3-day workshop at The Kampong to establish a framework for collaboration between the research teams in Florida and Hawai‘i . Four major themes were identified, focusing on understanding (1) why some plants are rare, (2) ecosystems services of coastal forests, (3) scalability of high-diversity food security systems, and (4) plant chemical diversity . Action plans for each theme have been produced including multiple joint research publications and funding applications, several already submitted . The workshop was fully sponsored by an International Networking Grant from The Ministry of Higher Education and Science Denmark and seed money for developing research activities has been provided by the William R . Kenan Jr . Charitable Trust .

C-30 NATIONAL TROPICAL BOTANICAL GARDEN Staff Publications January 1 - June 30, 2020 https://ntbg .org/science-conservation/ntbg-staff-publications/ 1 . Allasi Canales, N ., T . G . Hansen, C . Cornett, K . Walker, F . Driver, A . Antonelli, C . Maldonado, M . Nesbitt, C . J . Barnes, N. Rønsted (2020) . Historical chemical annotations of Cinchona bark collections are comparable to results from current day High-Pressure Liquid Chromatography technologies . Journal of Ethnopharmacology 249, 112379 . https://doi .org/10 .1016/j .jep .2019 .112375 2 . Baskin, C ,. J . Baskin, A . Yoshinaga, D. Wolkis (2020) . Seed dormancy in Campanulaceae: morphological and morphophysiological dormancy in six species of Hawaiian lobelioids . Botany 0:ja . https://doi .org/10 .1139/cjb-2020-0009 . 3 . Baskin, C .C ., Baskin, J .M ,. Yoshinaga, A ., Wolkis, D. (in press) Physiological dormancy in seeds of tropical montane woody species in Hawai‘i . Plant Species Biology 4 . Clement, W .L ., S . Bruun-Lund, A . Cohen, F . Kjellberg, G .D . Weiblen, N. Rønsted (2020) . Evolution and classification of figs (Ficus, Moraceae) and their close relatives (Castilleae) united by involucral bracts . Botanical Journal of the Linnean Society 103(3), 316–339 . https://doi .org/10 .1093/botlinnean/boaa022 5 . Hoban, S ,. T . Callicrate, J . Clark, S . Deans, M . Dosmann, J . Fant, O . Gailing, K . Havens, A . Hipp, P . Kadav, A . Kramer, M . Lobdell, T . Magellan, A . Meyer, M . Pooler, E . Spence, P . Thompson, R . Toppila, S. Walsh, M . Westwood, J . Wood, and P . Griffith (2020) . Taxonomic similarity does not predict necessary sample size for ex situ conservation: a comparison among five genera . Proceedings of the Royal Society B 287, 20200102 . https://doi .org/10 .1098/rspb .2020 .0102 6 . Legeay, J ., C . Husson, B . Boudier, E . Louisanna, C. Baraloto, H . Schimann, B . Marcais, M . Buée (2020) . Surprising low diversity of the plant pathogen Phytophthora in Amazonian forests . Environmental Microbiology, first published online . https://doi .org/10 .1111/1462-2920 .15099 7 . Liu, Y ., Brown, P .N ,. Ragone, D., Gibson, D .L . & Murch, S .N . (2020) . Breadfruit flour is a healthy option for modern foods and food security . PLOS ONE 15(7): e0236300 . https://doi .org/10 .1371/ journal .pone .0236300 8 . Martinez-Swatson, K ,. E . Mihály, C . Lange, M . Ernst, M . Dela Cruz, M .J . Price, T . Nørgaard Mikkelsen, J H. . Christensen, N . Lundholm, N ,. and Rønsted, N. (2020) . Biomonitoring of polycyclic aromatic hydrocarbon deposition in Greenland using historical moss herbarium specimens shows a decrease in pollution during the 20th century . Accepted for publication in Frontiers in Plant Science . https://doi org/10. .3389/fpls 2020. 01085. 9 . M. Opgenorth, D. Lorence, and K.R. Wood (2020) . Pritchardia arecina, a rare Hawaiian palm native to East Maui . Palms 64(2), 85-92 . 10 . Privet, K ., V . Vedel, C . Fortunel, J . Orivel, Q . Martinez, A . Cerdan, C. Baraloto, J ,. Pétillon (2020) . Relative efficiency of pitfall trapping vs . nocturnal hand collecting in assessing soil-dwelling spider diversity along a structural gradient of Neotropical habitats . Diversity 12(2), 81 . https://doi .org/10 .3390/d12020081 11 . N. Rønsted and K.R. Wood (2020) . Cyanea kuhihewa: Rediscovering one of Hawai‘i’s rarest trees . Plants People Planet 2(2), 107-110 . https://doi org/10. .1002/ppp3 .10099 12 . N. Rønsted, O .M . Grace, and M A. . Carine . (2020) . Editorial: Integrative and translational uses of herbarium collections across time, space, and species . Accepted for publication in Frontiers in Plant Science . https://doi .org/10 .3389/fpls .2020 .01319

NATIONAL TROPICAL BOTANICAL GARDEN C-31 13 . P . Salvidia, K.R. Wood, D A. . Orlovich, and J .M . Lord (2020) . Pacifigeron indivisus (Asteraceae: Astereae), a new species endemic to Rapa, Austral Islands, and a new delimitation of the Celmisia group . Phytotaxa 442(4), 239- 266 . https://doi .org/10 11646/phytotaxa. .442 .4 .1 14 . H . Schimann, J . Vleminckx C. Baraloto J . Engel G .J .E . Louisanna, S . Manzi, A . Sagne, M . Roy (2020) . Tree communities and soil properties influence fungal community assembly in neotropical forests . Biotropica 52(3), 444-456 . https://doi .org/10 .1111/btp .12747 15 . M .J .P Sullivan, . . . C. Baraloto, and 113 co-authors (2020) . Long-term thermal sensitivity of Earth’s tropical forests . Science 368(4693), 869-874 . DOI: 10 .1126/science .aaw757 16 . O .J . Valverde-Barrantes,H . Maherali, C. Baraloto, and C .B . Blackwood (2020) . Independent evolutionary changes in fine-root traits among main clades during the diversification of seed plants . New Phytologist, first published online . https://doi org/10. .1111/nph .16729 17 . K. Winter, T . Ticktin, and S A. . Quazi (2020) . Biocultural restoration in Hawai‘i also achieves core conservation goals . Ecology and Society 25(1), 26 . https://doi .org/10 .5751/ES-11388-250126 18 . K., Winter, N K. . Lincoln, F . Berkes, R .A . Alegado, N . Kurashima, K .L . Frank, P . Pascua, Y .M . Rii, F . Reppun, I .S .S . Knapp, W .C . McClatchey, T . Ticktin, C . Smith, E .C . Franklin, K . Oleson, M .R . Price, M .A . McManus, M .J . Donahue, K .S . Rodgers, B W. . Bowen, C .E . Nelson, B . Thomas, J .-A . Leong, E .M .P . Madin, M .A .J . Rivera, K .A . Falinski, L L. . Bremer, J .L . Deenik, S .M . Gon III, B . Neilson, R . Okano, A . Olegario, B. Nyberg, A .H . Kawelo, K . Kotubetey, J .K . Kukea-Shultz, and R .J . Toonen (2020) . Ecomimicry in Indigenous resource management: optimizing ecosystem services to achieve resource abundance, with examples from Hawai‘i . Ecology and Society 25(2), 26 . https://doi .org/10 .5751/ES-11539-250226 19 . D. Wolkis, S . Blackwell, S.K. Villanueva (2020) . Conservation seed physiology of the ciénega endemic, Eryngium sparganophyllum (Apiaceae) . Conservation Physiology 8,1, coaa17 . https://doi .org/10 .1093/conphys/coaa017 20 . J . Wood, J .D . Ballou, T . Callicrate, J .B . Fant, M .P . Griffith, A .T . Kramer, R .C . Lacy, A . Meyer, S . Sullivan, K . Traylor-Holzer, S.K. Walsh, and K . Havens (2020) . Applying the zoo model to conservation of threatened exceptional plant species . Conservation Biology . https://doi .org/10 .1111/cobi .13503

C-32 NATIONAL TROPICAL BOTANICAL GARDEN NATIONAL TROPICAL BOTANICAL GARDEN C-33 C-34 NATIONAL TROPICAL BOTANICAL GARDEN Section D Development

NATIONAL TROPICAL BOTANICAL GARDEN D-1 D-2 NATIONAL TROPICAL BOTANICAL GARDEN Development Heather George, Director of Philanthropy MEMBERSHIP, FELLOWSHIP, AND DONATIONS

• The graph below is a summary of results to date . As noted, much of the increase over 2019 numbers to date has been due to earlier than usual annual giving by Trustees – thank you! • We launched our Membership Special (50% off our three basic levels for Hawai‘i and Florida residents) in early June, and the Seeds of Hope summer appeal around the same time . As of July 31, we added 325 new members who signed up through this special, and beyond that we raised over $65,000 in unrestricted gifts from the Seeds of Hope campaign . • These results are very positive considering the uncertainty in the charitable giving landscape this year . However, the summer/fall could remain challenging due to continued unpredictability . Looking forward for the balance of 2020, we plan to focus on increasing stewardship of existing and new members and donors, building new audiences and donors digitally, and holding a successful end-of-year appeal campaign to meet our budget goals .

GRANTS

• During the time period of January through June 2020, NTBG submitted 21 grant applications requesting a total of $1,826,317 . By the end of June, we were awarded 15 grants (including five submitted before January and three unsolicited) for a total of $ 1,071,777 . Of the 21 submitted grants, 43 percent received funding by the end of June, and of those we received 98 percent of the total amount requested . • Grant awards ranged from $4,500 from the Center for Plant Conservation to $400,000 over three years from the Marisla Foundation for the Director of Science position . Other large grants included $250,000 from the Pamela K . Omidyar Trust for the Breadfruit Institute; $150,000 from the Colcom Foundation for NTBG’s Conservation Program; and $75,000 from Patagonia Works for the Regenerative Organic Breadfruit Agroforestry Project .

NATIONAL TROPICAL BOTANICAL GARDEN D-3 • According to Grants Manager, Vera Benedek, another 11 grants (totaling $1,136,411) are still pending as of June 30 . Mrs . Benedek was instrumental in the preparation of pandemic related grants in June, including an Institute of Museum and Library Services (IMLS) Communications grant, and the Kaua‘i County “Rise to Work” CARES grant . COMMUNICATIONS

• As the pandemic affected all NTBG operations in March, our department and our entire organization pivoted in order to meet the need to increase communications to our supporters and other audiences . We established a cross- departmental communications team, meeting weekly to organize and plan our communications during a designated 90-day time frame (April – June) . • Our Volunteer Coordinator, Amanda Beisch, added social media to her duties, increasing our Facebook and Instagram posting frequency and engagement efforts . It was important to share Communications activities by all NTBG garden staff with our audiences on how the pandemic was affecting the gardens during the closing of our gardens and through the reopening in June . • As a result of having to close our gardens and the subsequent limited visitation upon reopening, we focused on increasing the numbers of our virtual audience . The following are some of our growth metrics: • Email subscribers: April 1: 6,922 — July 8: 7,741 90-day growth: 12% • Instagram Followers: April 13: 6,943 — July 8: 7,821 90-day growth: 12% • Facebook Followers: April 13: 11,575 — July 8: 11,831 90-day growth: 2% SOUTH SHORE VOLUNTEERS

• January and February were mostly business as usual for the Volunteer Program . However, in late February we began to cancel group volunteer days and group programs, such as Oshibana and Monday Conservation Nursery Potlucks, due to concerns about many volunteers being in the vulnerable population . In March, all on-site volunteer shifts were suspended until further notice . • In April, Oshibana switched from craft products to sewing cloth masks at home . A one hundred mask order was donated to Kaua‘i Veterans Memorial Hospital and Wilcox Hospital . Masks were also delivered to NTBG headquarters for staff purchase . • IT and Computer Programming volunteer, Andy Kostic, joined our team this month . Andy donated 100 hours in April to improve the back end of our Nursery Inventory Control System (NICS) . This system tracks what we are propagating in the nursery, and is a key tool for organizing plants to send out for out planting in ecosystem restoration projects . • Virtual Volunteer Appreciation Week also took place in April . Presidential Volunteer Service Awards were presented to the Oshibana group and three individual NTBG volunteers: Billie Richardson, David Hubbard and Jeff Frelinger . • In May, COVID Safety Protocols were designed, reviewed, and implemented . Each volunteer was sent a copy of the policy to review and sign before their participation in any upcoming activities . In June, Aloha Aina Poi Company donated over 100 hours of service in the Regenerative Organic Breadfruit Agroforestry (ROBA) to help harvest produce that was donated to local food programs and food banks . A total of 200 hours was logged for volunteer training and orientation in June . Prior South Shore Visitor Program volunteers attended refresher training and begin to serve as Allerton Garden docents, as well as Visitor Center Garden docents .

D-4 NATIONAL TROPICAL BOTANICAL GARDEN NATIONAL TROPICAL BOTANICAL GARDEN D-5 D-6 NATIONAL TROPICAL BOTANICAL GARDEN Section E Financials

NATIONAL TROPICAL BOTANICAL GARDEN E-1 E-2 NATIONAL TROPICAL BOTANICAL GARDEN Audit, Tax, Risk Management 2019 FINANCIAL STATEMENT AUDIT

We are just completing the 2019 audit of our financial statements . A draft has been issued and will be reviewed by the Audit Committee in September . There were no issues or material findings and a clean audit report will be issued . The audit was conducted virtually this year, with our Finance staff having to scan audit samples and back up requests into a portal for the auditors . This resulted in significantly more time required by our staff since we normally just show them these documents when they are auditing on-site . 2019 Retirement Plan 403(b) Audit and Form 5500 Tax Return

The retirement plan audit is underway and should be completed by the end of September . Tami Rollins, CFO, will prepare Form 5500, which is the tax return for the retirement plan . It will be submitted to the IRS by October 15, 2020, along with a copy of the completed audit report that is a required attachment . Forms 990/990-T Return of Organization Exempt from Income Tax/Exempt Organization Business Income Tax Return

The organization’s forms 990, 990T and the Florida 1120H will be prepared by Tami Rollins, as in the past, and will be reviewed by KKDLY before filing . It will be filed by the due date of November 15, 2020 . We do not anticipate any tax liabilities . The 990 will be sent out for review by the Board after it has been checked by KKDLY . We hope to get this out to the Board no later than a week prior to the filing date . While the Audit Committee will do a more detailed review, the IRS requires that all Board Members have a chance to review the 990 as part of their fiduciary duty before it is filed . RISK MANAGEMENT Cybersecurity Update

There have been no significant changes to our security controls so far in 2020 since Matt Goodale, IT Manager, made upgrades to our systems in 2018 . He continues to run security scans that are required by our merchant processing companies and our cyber liability insurer . We completed a self-assessment and an annual scan in April . No vulnerabilities were discovered . We also do monthly vulnerability scans . Our database host, Blackbaud, Inc ., is the largest donor data management software company in the United States and is used by thousands of non-profit organizations . Earlier this year, Blackbaud notified us and other organizations of a security breach to their server in May 2020, which was characterized as a ransomware attack . Following is a brief statement from Blackbaud on this incident: “Prior to our locking the cybercriminal out, the cybercriminal removed a copy of a subset of data from our self-hosted environment. The cybercriminal did not access credit card information, bank account information, or social security numbers. Because protecting our customers’ data is our top priority, we paid the cybercriminal’s demand with confirmation that the copy they removed had been destroyed.”

Our cyber insurer is aware of the situation and we have filed a claim with them as a precaution . In the fall of 2019, we rolled out our comprehensive Payment Card Handling Policies and Procedures . All staff that handles credit card transactions completed the mandatory training . This training is required to be done annually .

NATIONAL TROPICAL BOTANICAL GARDEN E-3 Property Insurance

Last fall, we were notified by the company that insured the Botanical Research Center for years that they were no longer going to provide coverage . We were able to obtain a new policy, but at a cost of more than double what we had been paying . We were also recently notified that Lloyds of London is dropping the fire and windstorm coverage on the buildings at The Kampong that will expire in November of this year . Our insurance agent is actively looking for other carriers but has warned us to expect significant increases in premiums . Culture of Safety

The leadership of NTBG is committed to ensuring our employees are able to complete their job tasks in a safe manner, that our facilities are free of safety hazards, and that our equipment is in good operating condition . With the help of our partnership with ProService (our human resource and payroll provider) we continue to provide a continuous selection of monthly safety trainings for our staff . We are conducting facility walk-throughs and reporting near misses and safety incidents as they occur . NTBG’s Safety Committee has been working diligently on ensuring that our written safety policies include all OSHA required programs . Some examples of recent policies implemented are: • A robust COVID-19 safety policy that we have trained all staff and volunteers on, and update as CDC and State guidelines warrant . Included in the policy is a matrix of various scenarios regarding exposure to the Coronavirus and the actions NTBG will need to take including return to work policies . • An annual vehicle inspection program for all NTBG owned vehicles has been implemented . • Emergency Action Plans for field operations in the Upper Limahuli Preserve and for the South Shore Field Botanists have been implemented . We continue to work on completing job hazard analysis worksheets (JHA) and our library is growing . A job hazard analysis is a technique that focuses on job tasks as a way to identify hazards before they occur . It focuses on the relationship between the worker, the task, the tools, and the work environment . Unfortunately, many of the hands-on safety trainings that we had scheduled for 2020 had to be postponed due to COVID-19 . We intend to make them up as soon as we are able to bring in the instructors and maintain social distancing . We are steadily working to improve our culture of safety at NTBG . Departments continue to hold safety meetings with their staff and provide them with the necessary safety supplies and equipment they need to perform job tasks safely . Tami Rollins Chief Financial Officer September 2, 2020

E-4 NATIONAL TROPICAL BOTANICAL GARDEN Investment Narrative To: Members of the Investments Committee From: Merrill L. Magowan

Our endowment accounts have fared well despite all the momentous events of 2020 . The following is commentary of results through July 31, 2020 . Specifically, our star over the last three years, Chilton Trust, led the way with a gain of 5 .46% . Equities outperformed, up 7 .77%, but even their fixed income investments, up 5 .31%, far outperformed similar investments . Everett Harris, also maintaining 70-30 equities to fixed income ratio, had results in line with popular averages . That brings us to Hamlin Capital Management with 100% in stocks . As previously reported, Hamlin maintains a disciplined approach featuring stocks yielding at least 2 .5% . Their total portfolio yields close to 5% . To find such investments they rely on seasoned companies with some growth, but they are definitely a “value” investor . Never before has there been such a wide divergence between the performance of growth and value; in the case of Hamlin they trail the S&P 500 by 1600 basis points . The obvious question for the Investment Committee to ponder is will this divergence continue . This is written on September 4, 2020, following two days of selling focused on technology - the NASDAQ index has fallen 8% in this span . The record close of the S&P 500 this week has reignited the longstanding debate over whether high valuations are setting stocks up for a fall . The index is now up more than 50% from its low this spring, erasing all the losses it suffered from the coronavirus pandemic . Despite a bruising recession, many investors appear to be betting the worst of our economic pain is past and that corporate earnings, the most reliable driver of stock prices, will begin climbing again next year . This despite one third of CEO’s withdrawing guidance for the future because, frankly, they have no clue as to when or how well business will rebound . Many on Wall Street question how long the market can continue rising at a time when unemployment is the highest in a decade and politics appear as unsettled as they have in years . The price earnings ratio on the S&P 500, measured against the past 12 months of earnings, stands at 25 .26 . That is the highest level since 2002 . The forward P/E is at 25 .98 – a mark last hit in 2000 and was followed by a three year bear market . On the other hand – the bullish case – there is an unprecedented amount of cash on the sideline, earning very little due to low interest rates . These low rates have allowed Congress to give away trillions of dollars adding the same amount to the national debt . Interest rates will not always be this low, and eventually will need to be refinanced at higher levels .

NATIONAL TROPICAL BOTANICAL GARDEN E-5 CHILTON TRUST 8/31/20 STATEMENT

E-6 NATIONAL TROPICAL BOTANICAL GARDEN EVERETT HARRIS & CO. 8/31/20 STATEMENT

NATIONAL TROPICAL BOTANICAL GARDEN E-7 HAMLIN CAPITAL MANAGEMENT LLC 8/31/20 STATEMENT

E-8 NATIONAL TROPICAL BOTANICAL GARDEN CHANGES IN INVESTMENT ACCOUNTS

NATIONAL TROPICAL BOTANICAL GARDEN E-9 COMPARATIVE RECAP OF INVESTMENTS

E-10 NATIONAL TROPICAL BOTANICAL GARDEN Financial Narrative The financial reports presented in the Fall 2020 Board Book are for the first six months of the year and include the recently revised 2020 budget that has been recommended for approval by the Finance Committee . The 2021 preliminary budget will be delivered via email prior to the November board meeting and will be presented for Board approval . This budget will be revised in January to reflect any changes that may provide a more accurate and realistic forecast . Because of uncertainties brought about by the COVID-19 situation and its effect on the economy and tourism, it may be necessary to do a second revision of the 2021 budget if the outlook materially changes from the assumptions that were originally made . The first six months of the year were very different from normal operations due to the COVID-19 pandemic . My financial overview of the General Operations of NTBG through June, 2020 is as follows: • Contributed Revenue was over budget by 35%, due in part to early contributions made by Trustees that are normally received towards the end of the year . Additionally, the Seeds of Hope campaign was successful in raising donations . Overall, through June, contributions, Fellows dues and memberships exceeded 2019 total by $37K . • Earned Revenue was nonexistent after late March due to the shelter-at-home restrictions causing the shutdown of our visitor programs which did not reopen until mid-June . Tour and gift shop revenues are down $781K from the previous year . • Net Assets Released from Restriction are not significantly affected by COVID-19 . We had fewer releases during April and May because of health and safety requirements due to the pandemic that affected how we were able to work on projects . We should be able to continue work on projects throughout the remainder of the year barring any drastic changes in the COVID-19 rules and regulations . • Operating expenses reflect payroll cuts in the Southshore Visitor Program . We also furloughed staff until we received the Payroll Protection Program (PPP) loan . We are doing everything we can to cut spending as we navigate through the pandemic and the devastating impact it has had on our critical earned revenue stream without jeopardizing our commitments to our grantors or the maintenance of our grounds, equipment and buildings . We have been able to cut over $254K out of operations through June . • The $1 2M. PPP loan that we received in April under the CARES Act will be used to cover eligible payroll and utilities over 24 weeks . We anticipate the loan will be spent by the end of July . We are reflecting 87% of the loan as a grant until we are able to determine if we are eligible for 100% percent forgiveness . We are awaiting further guidance from the U .S . Department of Treasury before this can be determined . This loan has been instrumental in allowing us to continue to pay our employees and avoid further layoffs and furloughs . Time will tell if we will need to make more cuts as we get in to the later part of the year . • The Cash Dashboard reflects a favorable cash balance that is about $1M higher than June 30, 2019 . This is due to the $1 .2M we received from the PPP loan . Although we spent quite a bit of it in May and June on payroll costs, we also received our semi- annual endowment distribution in June, which helped to boost our cash flow . We will need every bit of this cash to help us get through the rest of 2020 and likely will need it for a good part of 2021 . While it has been a challenging six months and we are operating in survival mode, we continue to push forward, adapting and doing whatever we can to carry on our mission . We are lucky to be working in an environment that provides us with wide open spaces for many of us to work, with the rest of us working at home and taking turns at the office . I will continue to work with Janet and our leadership team to find resources, drive improvements, and be adaptable as scenarios evolve and change . I feel certain that we will manage through this difficult time and stand stronger and more resilient when life becomes normal again . I look forward to seeing you all virtually at the November Board meeting and will be available to answer any questions you may have . Tami Rollins Chief Financial Officer August 31, 2020

NATIONAL TROPICAL BOTANICAL GARDEN E-11 NTBG CASH DASHBOARD

E-12 NATIONAL TROPICAL BOTANICAL GARDEN NTBG STATEMENT OF CASH FLOW

NATIONAL TROPICAL BOTANICAL GARDEN E-13 NTBG FINANCIAL DASHBOARD PROFIT AND LOSS STATEMENT

E-14 NATIONAL TROPICAL BOTANICAL GARDEN NTBG BALANCE SHEETS

NATIONAL TROPICAL BOTANICAL GARDEN E-15 NTBG STATEMENT OF OPERATIONS – ALL FUNDS

E-16 NATIONAL TROPICAL BOTANICAL GARDEN NTBG STATEMENT OF OPERATIONS – UNRESTRICTED FUND

NATIONAL TROPICAL BOTANICAL GARDEN E-17 Budget Narrative – 2020 Revised COVID (Prepared as of July 20, 2020) REVENUES:

• [A] Contributed Revenue includes $204K needed to balance the budget after adjusting contributions and memberships to an amount that we believe is realistic . Even with this amount added to the budget, total contributed revenue was decreased by $94K over what was originally budgeted for a few reasons: 1 . We are anticipating lower fellows’ memberships because of the economic down turn . 2 . We cancelled our two big fundraisers, Moonlight & Music in the Garden and Bali Hai . These two events generally bring in over $125K in net revenue annually . 3 . Corporate and general memberships will be more difficult to bring in with the closure and then extreme downsizing of the visitor programs and the toll the pandemic is taking on individuals and businesses . • [B] Earned Revenue includes a total reduction of $2 .779M in gross revenue from our visitor programs, site fees, and rents . This equates to a loss of about $1 .4M in net revenue, which has severely impacted our bottom line . This is due to the 3-month closure of our visitor programs at all gardens, cancellations of events, and the projected decrease in visitor numbers through the end of the year . While many events have been rescheduled to next year, we are issuing refunds to those who want to cancel . The out-of-state visitor industry in Hawaii has been crippled due to the State’s 14-day quarantine mandate for anyone arriving in Hawaii through the end of August; and it could be further extended . The reality is that, with recent increases of outbreaks, we may not see many people traveling . We will be keeping a close eye on our visitor programs and manage them with the goal of breaking even in 2020 . We will successfully do this by managing personnel hours, reducing marketing and other direct costs, and using volunteer docents to guide tours . • [C] Net Assets Released from Restriction was reduced by $309K due primarily to: 1 . A delay in hiring the PhD position for the Breadfruit Institute . We needed to repost the position to get the requisite pool of applicants . We are in the process of screening applicants, but do not expect to tender an offer until late this year at the earliest . 2 . There was a slowdown of work being done on many projects due to COVID safety restrictions . Some grant projects will need to be extended beyond the original award dates, so we are not able to allocate the expected amount for budget relief . EXPENDITURES:

• [D] Salaries and Personnel Costs reflect an adjustment of $1 .310M primarily due to layoffs and furloughs in our visitor programs . We are budgeting for only a small tour staff at all gardens and will be relying more on volunteer labor . Non-essential positions have been eliminated . • Meetings and Travel Costs have been reduced considerably, by $86K . All NTBG out of state business travel has been cancelled as of April and through the remainder of 2020 . This is due to both COVID-19 and budgetary concerns . • Operating Costs have been reduced by $446K . The majority of these are related to our visitor programs’ marketing and event costs . We are also requiring that all departments refrain from purchasing anything other than necessary supplies .

E-18 NATIONAL TROPICAL BOTANICAL GARDEN • Professional Fees have been reduced primarily due to reduced payroll costs which result in less fees being paid to our Human Resource (HR) contractor who processes our payroll and provides other HR services . • Maintenance and Supplies are reduced by $177K . Most of this is related to cuts in contract services and savings in utilities costs during the COVID shutdown due to less staff working on site and having no visitors in our rental properties . We have not cut costs to maintain our facilities and equipment as it is important that we continue to care for our assets throughout this crisis . • Capital Expenditures have been reduced by $35K . We had hoped to purchase a utility vehicle for the gardeners and continue to do some deferred maintenance . We did budget for the replacement of two vital compressors at the Botanical Research Center and repaired stream crossings and steel work prior to the COVID outbreak . We will continue to closely monitor our cash flow as we project that our PPP loan proceeds will be depleted by the end of July . Going forward, it will be critical that we bring in the contributed revenue that we have budgeted . Further payroll cuts could be a possibility if we do not see the budgeted revenue materialize . We also have several grant applications that have been submitted which will provide some budget relief if they are awarded to us . With so many unknowns in our future, it will be important that we stay on top of our finances so we can adjust and change course if necessary . We reaped the benefit of the $1 .263 million in PPP proceeds and an EIDL loan of $150K, both of which contributed significantly to our cash flow . Achieving our contribution goal is absolutely critical for 2020. In conjunction with conservative spending, this will allow us to have sufficient cash to carry us into 2021.

NATIONAL TROPICAL BOTANICAL GARDEN E-19 2020 COVID BUDGET FY 2020

E-20 NATIONAL TROPICAL BOTANICAL GARDEN NATIONAL TROPICAL BOTANICAL GARDEN E-21 E-22 NATIONAL TROPICAL BOTANICAL GARDEN Section F Ancillary Materials

NATIONAL TROPICAL BOTANICAL GARDEN F-1 F-2 NATIONAL TROPICAL BOTANICAL GARDEN Future Meetings One in-person meeting a year and one virtual meeting a year planned for future meetings . 2021

If the Spring 2021 Board Meeting in Hawai‘i is canceled due to circumstances beyond our control, we will reschedule the in-person meeting to the Fall of 2021 in Hawai‘i, and the Spring 2021 meeting will take place virtually . If we are able to hold the Spring 2021 meeting in-person in Hawai‘i, the Fall 2021 meeting will take place virtually . In-person Spring Dates:

• Meetings - Kaua‘i: April 26 through lunch on April 29, 2021 • Post-Meeting - Maui: April 29 - May 1, 2021 Potential in-person Fall Dates in case Spring Meeting needs to be virtual:

• Meetings - Kaua‘i: October 18 through lunch on October 21, 2021 • Post-Meeting - Maui: October 21 - 23, 2021 2022

Depending on which meetings are held in-person and virtually in 2021 will impact the 2022 schedule . The in-person meeting will take place in Miami with visits to The Kampong, either in the Spring or Fall of 2022; dates to be announced . The virtual meeting will take place either in the Spring or Fall of 2022 . --September 12, 2020

NATIONAL TROPICAL BOTANICAL GARDEN F-3 Spring 2021 Board of Trustees and Fellows Meetings – Hawai‘i PRELIMINARY SCHEDULE OF MEETINGS AND ACTIVITIES

*Preliminary schedule based on our ability to hold an in-person meeting on these dates . MEETING PORTION: NTBG HEADQUARTERS Monday, April 26 Day Meetings & lunch at NTBG Headquarters or Visit to Limahuli Garden and Preserve - tba Evening Cocktails & Dinner - tba

MEETING PORTION: GRAND HYATT KAUA‘I RESORT & SPA Tuesday, April 27 Day Meetings at the Grand Hyatt Kaua‘i Resort & Spa Visit to McBryde and Allerton Gardens Evening Cocktails & Dinner - tba

Wednesday, April 28 Day Meetings at the Grand Hyatt Kaua‘i Resort & Spa Evening Cocktails & Dinner - tba

Thursday, April 29 Day Meetings & lunch at the Grand Hyatt Kaua‘i Resort & Spa

POST-MEETING PORTION: MAUI Thursday, April 29 Day Departure to Maui Check-in to Hāna-Maui Resort Evening Cocktails & Dinner at Hāna-Maui Resort

Friday, April 30 Day Day in Kahanu Garden with lunch Evening Cocktails & Dinner - tba

Saturday, May 1 Day Check-out - Hāna-Maui Resort Departures from Hāna to Kahului Airport, Maui

--September 13, 2020

F-4 NATIONAL TROPICAL BOTANICAL GARDEN ATTENDANCE REPORT

NATIONAL TROPICAL BOTANICAL GARDEN F-5 ADDITIONAL INFORMATION FOR THE ATTENDANCE REPORT

The following information is provided to add context to some of the numbers in the Attendance Report for the six- month period of January through June for both 2020 and 2019 . 1 . The 2020 numbers reflect a very robust visitor program in the months of January, February and half of March 2020 (pre-COVID-19) . 2 . All NTBG gardens were closed to the public beginning March 25, 2020 due to the stay-at-home order mandated by the State of Hawai‘i and emergency orders in place for Miami-Dade County . Gardens reopened to a very limited capacity around mid-June . 3 . Our educational group visits have also been impacted by COVID-19 and we are continuing to do what we can within the current regulations . 4 . In 2019 Limahuli Garden and Preserve was closed due to the historic flooding on Kaua‘i in April of 2018 and the subsequent highway closure into the north shore of Kaua‘i . They reopened on June 18, 2019, so the attendance numbers in 2019 reflect only a half month . 5 . The Horticultural Internship Program, Science Teachers Enrichment Program, and the Environmental Journalism Program on Kaua‘i were postponed to 2021 due to COVID-19 .

F-6 NATIONAL TROPICAL BOTANICAL GARDEN Website Quick Links Make a Donation ntbg .org/support/donate Join/Renew as a Member ntbg .org/join Join/Renew as a Fellow ntbg .org/fellows Tours ntbg .org/tours News & Events ntbg .org/news Courses & Internships ntbg .org/education

NTBG SOCIAL MEDIA Facebook facebook .com/saveplants Facebook app: saveplants Twitter twitter .com/NTBG Twitter app: @NTBG Instagram instagram .com/NTBG Instagram app: ntbg YouTube Channel youtube .com/ntbgsaveplants

ALLERTON GARDEN: Instagram @allertongarden

MCBYRDE GARDEN: Instagram @mcbrydegarden

BREADFRUIT INSTITUTE: Facebook facebook .com/breadfruitinstitute YouTube youtube .com/breadfruitinstitute1 Instagram @breadfruit_institute

LIMAHULI GARDEN: Facebook facebook .com/limahuligardenandpreserve Instagram @limahuligarden

KAHANU GARDEN: Facebook facebook .com/kahanugardenandpreserve Instagram @kahanugarden

THE KAMPONG: Facebook facebook .com/thekampong Instagram @thekampong As of September 16, 2020

NATIONAL TROPICAL BOTANICAL GARDEN F-7 F-8 NATIONAL TROPICAL BOTANICAL GARDEN