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NATIONAL TROPICAL BOTANICAL GARDEN Board of Trustees & Fellows Meetings November 11, 12 & 13, 2020 Virtual Meetings

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NATIONAL TROPICAL BOTANICAL GARDEN Board of Trustees & Fellows Meetings November 11, 12 & 13, 2020 Virtual Meetings The Board Book NATIONAL TROPICAL BOTANICAL GARDEN Board of Trustees & Fellows Meetings November 11, 12 & 13, 2020 Virtual Meetings NATIONAL TROPICAL BOTANICAL GARDEN BOARD OF TRUSTEES AND FELLOWS MEETINGS November 11, 12 & 13, 2020 Virtual Meetings Table of Contents Meeting Information Reports Welcome from Janet . A-3 CEO/Director Message . C-3 Schedule of Meetings and Activities . A-4 President Report . C-6 Board Service, Committees, Agendas, and Minutes Kahanu Garden and Preserve . C-8 The Kampong . C-10 Mission of National Tropical Botanical Garden . B-3 Limahuli Garden and Preserve . C-14 Board of Trustees of the National Tropical Botanical Garden . B-4 McBryde Garden and Allerton Garden . C-16 Board Service . B-5 Living Collections and Horticulture . C-18 Standing Committees of the Board of Trustees . B-6 Breadfruit Institute . C-19 Committee Members By Name . B-8 Education . C-21 Agenda: Living Collections and Horticulture Committee . B-10 Science and Conservation . C-26 Minutes: Living Collections and Horticulture Committee . .B-11 Staff Publications . C-31 Agenda: McBryde Garden Planning Committee . B-12 Minutes: McBryde Garden Planning Committee . .B-13 Development Minutes: Audit Committee - Approved on 10/07/20 . B-15 Development . D-3 Agenda: Investments Committee . B-17 Financials Minutes: Investment Committee . B-18 Audit, Tax, Risk Management . E-3 Minutes: Investment Committee - Approved 5/7/20 . B-21 Investment Narrative . E-5 Agenda: Finance Committee . B-22 Changes in Investment Accounts . E-9 Minutes: Finance Committee . B-23 Comparative Recap of Investments . E-10 Minutes: Finance Committee - Approved 7/29/20 . B-27 Financial Narrative . E-11 Agenda: Development Committee . B-28 Cash Dashboard . E-12 Minutes: Development Committee - Approved 6/18/20 . B-29 Statement of Cash Flow . E-13 Minutes: Development Committee - Approved 5/27/20 . B-34 Financial Dashboard - Profit & Loss Statement . E-14 Minutes: Governance Committee . B-36 Balance Sheets – June 30, 2020 and 2019 . E-15 Agenda: Breadfruit Institute Committee . B-37 Statement of Operations - All Funds . E-16 Minutes: Breadfruit Institute Committee . B-38 Statement of Operations - Unrestricted Fund . E-17 Agenda: Council of Fellows . B-40 Budget Narrative - 2020 Revised COVID . E-18 Minutes: Council of Fellows . B-41 2020 COVID Budget FY 2020 . E-20 Agenda: Education Committee . B-42 Minutes: Education Committee . B-43 Ancillary Materials Agenda: Science and Conservation Committee . B-44 Future Meetings . F-3 Minutes: Science and Conservation Committee . B-45 Spring 2021 Board of Trustees and Fellows Meetings . F-4 Agenda: Meeting of the Board of Trustees (No . 118) . B-46 Attendance . F-5 Minutes: Meeting of the Board of Trustees (No . 117) . B-47 Additional Information for Attendance Report . F-6 Minutes: Meeting of the Board of Trustees (No . 116) Website Quick Links . F-7 - Approved 8/4/20 . B-52 Cover: Image created by Heather George and Dustin Wolkis, NTBG Section A Meeting Information NATIONAL TROPICAL BOTANICAL GARDEN A-1 A-2 NATIONAL TROPICAL BOTANICAL GARDEN Welcome from Janet NATIONAL TROPICAL BOTANICAL GARDEN SAVING PLANTS • SAVING PEOPLE National Headquarters 3530 Papalina Road, Kalāheo, Hawai‘i 96741 USA Phone (808) 332-7324 Fax (808) 332-9765 Web www .ntbg .org September 18, 2020 Dear Trustees, Trustees Emeriti, and Fellows, I look forward to welcoming you online to National Tropical Botanical Garden’s Virtual Fall 2020 Board of Trustees and Fellows Meetings . 2020 has proven to be a year of unexpected challenges but also surprising rewards . Our staff is excited to share our progress with you! The materials in this book are presented for your review prior to the commencement of the meetings . I encourage you to read the reports, which demonstrate the ongoing critical work happening within the NTBG organization . Our program presentations will be focused on where we are at now and strategies for our future goals . Meetings will be held via Zoom on Wednesday, November 11, Thursday, November 12, and Friday, November 13 . An optional “social get-together” will follow the end of the Meeting of the Board of Trustees and Fellows on November 13 . If you have questions prior to the Board Meeting, please contact Meeting Planner Sandra Tedder at (808) 346-8656 or via email at stedder@ntbg .org . With warm aloha, Janet Mayfield CEO and Director NATIONAL TROPICAL BOTANICAL GARDEN A-3 Schedule of Meetings and Activities FALL 2020 BOARD OF TRUSTEES AND FELLOWS MEETINGS Your activity confirmation noting meetings you have signed up for and the Zoom link and phone numbers to join meetings will be provided to you in advance of the meetings . Times noted may change slightly before the final schedule is published . Times listed on schedule below are HST. HST Per schedule 8:00 am PST +2 10:00 am MST +3 11:00 am CST +4 12:00 pm EST +5 1:00 pm UK +10 6:00 pm Wednesday, November 11 *Attendees are requested to connect to the meeting at 7:50 a.m. 8:00 a .m . - 8:20 a .m . Welcome by Chairman of the Board of Trustees and NTBG CEO and Director 8:21 a .m . - 9:05 a .m . Investments, Finance Committees meetings 9:06 a .m . - 9:15 a .m . Break 9:16 a .m . - 9:20 a .m . Welcome Back 9:21 a .m . - 10:05 a .m . Development Committee meeting 10:06 a .m . - 10:50 a .m . Breadfruit Institute Committee meeting and presentations 10:51 a .m . - 11:00 a .m . Day 1 Meeting Wrap-Up 11:30 a .m . - 12:30 p .m . Governance Committee meeting (Committee Members only) Thursday, November 12 *Attendees are requested to connect to the meeting at 7:50 a.m. 8:00 a .m . - 8:10 a .m . Welcome by NTBG CEO and Director 8:11 a .m . - 8:40 a .m . Living Collections and Horticulture Committee meeting and presentations 8:41 a .m . - 8:50 a .m . Break 8:51 a .m . - 8:55 a .m . Welcome Back 8:56 a .m . - 9:25 a .m . Education Committee meeting and presentations 9:26 a .m . - 9:55 a .m . McBryde Garden Planning Committee meeting 9:56 a .m . - 10:05 a .m . Break 10:06 a .m . - 10:10 a .m . Welcome Back 10:11 a .m . - 10:30 a .m . NTBG Garden Presentations: South Shore Gardens, Limahuli Garden and Preserve 10:31 a .m . - 11:00 a .m . Meeting of the Council of Fellows 11:01 a .m . - 11:10 a .m . Day 2 Meeting Wrap-Up A-4 NATIONAL TROPICAL BOTANICAL GARDEN Friday, November 13 *Attendees are requested to connect to the meeting at 7:50 a.m. 8:00 a .m . - 8:10 a .m . Welcome by NTBG CEO and Director 8:11 a .m . - 8:50 a .m . Science & Conservation Committee meeting with program presentations and update on the International Center for Tropical Botany 8:51 a .m . - 9:00 a .m . Break 9:01 a .m . - 9:05 a .m . Welcome Back 9:06 a .m . - 9:25 a .m . NTBG Garden Presentations: Kahanu Garden and Preserve, The Kampong 9:26 a .m . - 9:35 a .m . CEO and Director presentation *Fellows and Staff: Break from 9:35-10:15 a.m. (or possibly later depending on actual end time for Executive Session; stand by in Waiting Room online at 10:10 a.m. to be admitted to the Meeting of the Board of Trustees and Fellows) 9:36 a .m . - *10:15 a .m . Executive Session meeting (For all Trustees and Trustees Emeriti only) *10:16 a .m . - 10:20 a .m . Welcome Back *10:21 a .m . - 11:20 a .m . Meeting of the Board of Trustees and Fellows (All attendees are welcome) Closing Remarks from Thomas D. Hewitt, outgoing Chair of the Board, and Senior Vice Chair Merrill L. Magowan Remarks from Gordon L. Deane, incoming Chair of the Board *11:21 a .m . - 11:29 a .m . Break - Join us at 11:30 a .m . with your beverage of choice! *11:30 a .m . - 12:20 p .m . Optional “Social Get-Together” for attendees and staff –September 12, 2020 NATIONAL TROPICAL BOTANICAL GARDEN A-5 A-6 NATIONAL TROPICAL BOTANICAL GARDEN Section B Board Service, Committees, Agendas, and Minutes NATIONAL TROPICAL BOTANICAL GARDEN B-1 B-2 NATIONAL TROPICAL BOTANICAL GARDEN Mission of National Tropical Botanical Garden The mission of the National Tropical Botanical Garden is to enrich life through discovery, scientific research, conservation, and education by perpetuating the survival of plants, ecosystems, and cultural knowledge of tropical regions. OUR MISSION IS ACHIEVED THROUGH: • A network of diverse gardens and preserves in Hawai‘i and Florida, each with significant biological, cultural, and historical resources . • Conservation, research, and reference collections (living, library, and herbarium) assembled through discovery and collaboration . • Research in botany, ethnobotany, horticulture, conservation biology, and restoration ecology through programs and institutes . • Educational courses, publications, lectures, and visitor programs . • Facilities and infrastructure necessary to conduct this work . — Adopted by the Board of Trustees October 25, 2005 National Tropical Botanical Garden NATIONAL TROPICAL BOTANICAL GARDEN B-3 Board of Trustees of the National Tropical Botanical Garden CHAIR MRS . DEVON ANGELINI PROF . SIR GHILLEAN PRANCE, FRS MR . THOMAS D . HEWITT Boston, Massachusetts Lyme Regis, Dorset, United Kingdom Calgary, Alberta, Canada MRS . MARY M . CUDAHY DR . DAVID RAE, PHD, OBE CHAIR-ELECT Tiburon, California Edinburgh, United Kingdom MR . GORDON L . DEANE MRS . MARTIN DICKINSON PROF . JOHN H . RASHFORD, PHD Cohasset, Massachusetts San Diego, California Johns Island, South Carolina SENIOR VICE CHAIR MS . JAN D . ELLIOTT MR . THOMAS L . REVELEY MR . MERRILL L . MAGOWAN Hāna, Hawai‘i Bainbridge Island, Washington Hillsborough, California MRS . ERIC P . FRAUNFELTER DR . MICHAEL N . ROSENBERG Bethesda, Maryland Miami, Florida VICE CHAIR MS .
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