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Dearham Parish Council

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Dearham Parish Council DEARHAM PARISH COUNCIL A meeting of Dearham Parish Council was held in the village hall Dearham on Wednesday 26th October 2016 at 7.30 pm. PRESENT: Councillors G Scott (Chairman); J Bailiff, R Bailiff, G Bell, R Bell, G Brown, J Colhoun, S Gray, P Scott and G Stamper. ABSENT: Councillors F Dempster, J Dunstan, R Jackson, L Maguire and D Peggs, ALSO PRESENT: K Rogers, and two members of the public Councillor G Scott in the chair 2995. APOLOGIES RECEIVED – Apologies from councillors F Dempster, J Dunstan, L Maguire and D Peggs 2996. MINUTES RESOLVED - That the chairman sign, as a correct record, the minutes of the meeting held on Wednesday 28th September 2016. 2997. PUBLIC PARTICIPATION (a) Police Matters Council heard of a disturbance on Lonsdale View in the early hours of the morning and of an abandoned car (blue in colour) on Browside Road. (b) Members of the public The two members of the public voiced concerns over the fouling on Pottery Park by dogs and chickens, especially as the football pitch is in regular use and player’s kit is often dirtied by the faeces. It was agreed that the secretary of the allotment association be contacted regarding tenants repairing a hole in a chicken run fence and the Streetscene officer be contacted over irresponsible dog owners. (c) County council matters None 2998. MATTERS ARISING FROM THE PREVIOUS MINUTES Matters relating to the bandroom and the bus shelter on Smithy Hill were in hand. 2999. REQUESTS FOR DISPENSATION (a) Clerk to report on requests received Requests for dispensation with respect to the precept were received from cllrs J Bailiff, R Bell and S Gray. (b) Council to receive requests for dispensations None 3000. DECLARATIONS OF INTEREST None 3001. CORRESPONDENCE The correspondence schedule is at Appendix A to these minutes. The clerk drew council’s attention to a letter from Sue Hayman MP regarding Commercial Corner. 3002. ACCOUNTS AND FINANCIAL STATEMENT The chairman signed the bank statement for September/October to indicate that the current account balance agrees with the financial statement. AGREED – That the accounts listed in the schedule at Appendix B be authorised for payment. 3003. PLANNING The planning schedule is at Appendix C to these minutes. 3004. LETTER FROM CLLR DEMPSTER Council heard the clerk read a letter from cllr Dempster outlining reasons for his non attendance AGREED – That cllr Dempster’s reasons for non attendance were accepted and he be given a further three months in which to attend a council meeting. - 1 - 3005. SECTION 106 AGREEMENT AGREED – That the clerk sign the section 106 agreement on behalf of the council and return it to the financial officer at Allerdale Borough Council. 3006. INTERNAL AUDIT The clerk read an email received from Mr Johnson (the internal auditor) who was pleased with the outcome of the audit and had no matters of concern to bring to the council’s attention. 3007. PLANNING FOR EMERGENCIES It was felt that while points of contact could be included within a website it was more of an issue for individuals within the community to act upon. Flood sacks would be made available for collection from the village hall and The Commercial Inn as well as being offered to vulnerable residents with this information being broadcast via the newsletter and facebook. The possibility of an open meeting was suggested. 3008. TRAFFIC MANAGEMENT PLAN Current suggestions included the installing of speed humps across the width of the A594 from Pleasant View to the bridge (beyond The Commercial Inn), as a temporary measure site a police speed indicator device and invite Sue Hayman MP, Keith Little (Cumbria CC), a representative from Cumbria Highways and Mr J Lister (a concerned resident) to a meeting to discuss various traffic issues and possible solutions. 3009. POTTERY PARK PLAY AREA Council heard that the five quotes had been reduced to three following the public consultation and references had been taken up. The committee would continue the dialogue with Wicksteed (the preferred option). The application to WREN for funding was due to be responded to early in 2017. Concerns were raised over Persimmon Homes failure to clear the corner of their site closest to Pottery Park. 3010. PARISH COUNCIL WEBSITE The clerk informed the council of information collected so far. AGREED – That the clerk continue with his efforts. 3011. VILLAGE HALL The two responses to tender were opened and read to council (one of £900 and the other of £1618.46). Shade cards were circulated and “alabaster” and “blush” were thought suitable colours. Other suggestions were for the seating to be reupholstered and replacing the curtains. 3012. CHRISTMAS MARKET It was reported that some sixteen or seventeen stalls were expected and that a choir from Cockermouth would be in attendance. 3013. ABUSE OF POTTERY PARK This agenda item had been addressed under public participation (see above). 3014. FACEBOOK There were no matters raised under this item. 3015. PROPERTY ADJOINING VILLAGE HALL The clerk had been contacted by the resident of a house adjoining the village hall who was experiencing damp problems with the shared wall. The clerk would continue the dialogue with the resident. 3016. PARISH STEWARD It was suggested he cut back the bush above The Ploughman to aid visibility for traffic exiting Craika Road. 3017. MEMBERS’ QUERIES Condition of Main Street / The Went pavement – to carry forward 3018. ITEMS FOR NEXT MEETING Contacts if flooding became an issue (SG) Parking at Row Brow Park (GSt) Barriers Central Road & The Went (PS) Replacement lower village hall windows (PS) - 2 - 3019. DATE OF NEXT MEETING To note that the next council meeting will be held on Wednesday 23rd November 2016 DEARHAM PARISH COUNCIL APPENDIX A TO MINUTES 26TH OCTOBER 2016 CORRESPONDENCE 29TH SEPTEMBER TO 26TH OCTOBER RECEIVED No Dated Subject Matter Execution 1 20.10.16 Letter from cllr Dempster outlining reasons for non attendance Council to consider Agenda item 10 2 24.08.16 Letter from parents of junior football team with concerns at Council to consider Pottery Park Agenda item 19 3 23.09.16 Letter ABC re requirements for release of Section 106 funds Council to consider Agenda item 11 4 October Calc circular Circulate at meeting 5 24.10.16 M A Johnson Interim internal audit Clerk to read details to meeting 6 04.10.16 Email ACT funding to rebuild after floods For information1 7 06.10.16 Letter Sue Hayman MP re Commercial Corner “ 8 various Emails re Wren funding application “ 9 Oct 2016 Email flood recovery update “ 10 13.10.16 Email ABC reply re flood sacks “ 11 10.10.16 Email postponement of N W Coast Connections workshop “ 12 27.09.16 Electoral review of Allerdale BC wards “ 13 Email ABC consultation of removal of BT public payphones “ 14 21.10.16 Email Request to site textile recycling bin in the area “ 15 21.10.16 Email ABC leaf fall this autumn “ 16 21.10.16 Email Radiation Free Lakeland against Moorside development “ 17 24.10.16 Email National Grid proposals consultation “ 18 25.10.16 Fwd email on rodent control course “ 19 June ‘16 Email NALC copies of planning documents For clerk’s information 20 undated “Greenfingers” information sheet “ 1 Item in correspondence folder circulated at meeting if you wish to read DISPATCHED No Dated Subject Matter Recipient 1 12.10.16 Email re disposal of flood sacks D Bryden 2 14.10.16 Legal position regarding the parish council F Dempster 3 14.10.16 Village hall invoice D Coyle 4 14.10.16 Cheques A Ashbridge, ISS, FCC 5 14.10.16 Cheque and paperwork for conclusion of audit BDO LLP 6 18.10.16 Email completion of co-option process during the week J Bailiff, R Bell & S Gray DEARHAM PARISH COUNCIL APPENDIX B TO MINUTES 26TH OCTOBER 2016 Financial Statement Deposit Account Balance at 12.07.16 £10,412.42 Credit to Deposit Account £ 12.08.16 HSBC Interest 0.62 12.09.16 HSBC Interest 0.62 12.10.16 HSBC Interest 0.46 Deposit Account Balance at 12.10.16 £10,414.12 Current Account Balance Brought Forward 12.09.16 £22,104.00 Credit to Current Account £ 14.09.16 Bingo Village hall rent - cash 72.80 19.09.16 Allerdale B C Precept 12676.79 19.09.16 Allerdale B C CTRS Grant 573.20 - 3 - Accounts paid on Current Account 07.10DD Southern Electric Village hall electricity 38.34 201075-087 Accounts settled As detailed in Appendix B on 28.09.16 2,290.39 Presented cheques from 24.08.16 201067 Post Office Ltd Income tax & NI 114.58 Unpresented cheques from 28.09.16 201076 Post Office Ltd Income tax & NI 114.38 201079 ISS Facility Services Grass cutting (August) 363.59 201080 FCC Environment Services (UK) Ltd Empty bins and reline 39.60 201081 BDO LLP Annual Return Fees 276.00 201087 Meglans Ltd Printer cartridges 16.99 Outstanding cheque from 22.06.16 201048 Dearham Commercial FC Grass cutting 350.00 Void cheques Nil 0.00 Current Account Balance at 12.10.16 £33,794.04 Accounts to pay 26.10.16 £ 201088-091 Payments to staff & HMRC 1088.40 201092 ISS Facility Services Grass cutting (September) 363.59 201093 Viking Stationery paper & printer cartridges 43.69 201094 Zurich Management Services Ltd Renewal fee 114.00 201095 Cumbria Association of Local Councils The Good Councillor Guide 20.00 1629.68 Current Account Balance 32,164.36 Staff payments 201088 K Rogers Clerk's account 404.61 201089 Post Office Ltd Income tax & NI 101.20 201090 J Hetherington P/steward's wages (wks 27, 28, 29 & 30) less NI 436.59 201091 J Hetherington Caretaker's wages (wks 27, 28, 29 & 30) 146.00 1088.40 DEARHAM PARISH COUNCIL APPENDIX C TO MINUTES 26TH OCTOBER 2016 PLANNING MATTERS RECEIVED 29TH SEPTEMBER TO
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