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(Public Pack)Agenda Document for Scrutiny Management Board, 23/01

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(Public Pack)Agenda Document for Scrutiny Management Board, 23/01 Resources Legal and Democratic Services The Lonsdale Building The Courts Carlisle Cumbria CA3 8NA Fax 01228 226372 Tel 01228 606060 Email [email protected] To: The Chair and Members of the Scrutiny Management Board Agenda SCRUTINY MANAGEMENT BOARD A meeting of the Scrutiny Management Board will be held as follows: Date: Friday, 23 January 2015 Time: 10.00 am Place: Committee Room 2, The Courts, Carlisle NB A PRE-MEETING OF THE BOARD WILL BE HELD AT 9.30AM IN COMMITTEE ROOM 2 TO WHICH ALL MEMBERS ARE ENCOURAGED TO ATTEND. Dawn Roberts Assistant Director – Corporate Governance Enquiries and requests for supporting papers to: Glynis Andrews Direct Line: 01228 226361 Email: [email protected] This agenda is available on request in alternative formats Serving the People of Cumbria 1 MEMBERSHIP Conservative (5) Labour (6) Mr DS Fairbairn Mr KR Hamilton Mr J Lister Mr M Hawkins Mr D Roberts Mrs S Hayman Mrs V Tarbitt Mr J Murphy (Vice-Chair) Mr WJ Wearing (Chair) Ms C Wharrier Mr M Wilson Liberal Democrat (3) Mr D Fletcher Mrs BC Gray Mr R Wilson ACCESS TO INFORMATION Agenda and Reports Copies of the agenda and Part I reports are available for members of the public to inspect prior to the meeting. Copies will also be available at the meeting. The agenda and Part I reports are also available on the County Council’s website – www.cumbria.gov.uk Background Papers Requests for the background papers to the Part I reports, excluding those papers that contain exempt information, can be made to Legal and Democratic Services at the address overleaf between the hours of 9.00 am and 4.30 pm, Monday to Friday. 2 A G E N D A PART 1: ITEMS LIKELY TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC 1 APOLOGIES FOR ABSENCE To receive any apologies for absence 2 MEMBERSHIP To report any changes to the membership of the Board 3 DISCLOSURES OF INTEREST Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises 1 Details of any employment, office, trade, profession or vocation carried on for profit or gain. 2 Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses. (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992. 3 Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority (a) Under which goods or services are to be provided or works are to be executed; and (b) Which has not been fully discharged. 4 Details of any beneficial interest in land which is within the area of the authority. 5 Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 6 Details of any tenancy where (to your knowledge) (a) The landlord is the authority; and (b) The tenant is a body in which you have a beneficial interest. 7 Details of any beneficial interest in securities of a body where 3 (a) That body (to your knowledge) has a place of business or land in the area of the authority; and (b) Either – (i) The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii) If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class. In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered. Note A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners). Member Code of Conduct - Declaring Interests Flowchart (Pages 7 - 8) 4 EXCLUSION OF PRESS AND PUBLIC To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda. 5 MINUTES To confirm as a correct record the Minutes of the meeting of the Board held on 11 November 2014 and the Call-in meetings held on 6 January 2015 (copy enclosed). (Pages 9 - 26) 6 CALL-IN ITEMS For members to be informed of any call-in items received by the County Council and to consider whether any further action needs to be taken by the Board. 7 PRESENTATION [10.10 - 10.30AM] Presentation by the Assistant Director – Business Services on ICT. 8 MANAGEMENT OF ABSENCE [10.30 - 10.50AM] Paper by the Corporate Director – Resources (copy enclosed). (Pages 27 - 36) 9 HEALTH AND WELLBEING BOARD [10.50 - 11.05AM] 4 Paper by the Corporate Director – Health and Care Services (copy to follow). 10 OVERVIEW & SCRUTINY PROCEDURE RULES [11.05 - 11.25AM] Paper by the Interim Monitoring Officer (copy enclosed). (Pages 37 - 98) 11 CABINET PROCUREMENT WORKING GROUP [11.25 - 11:45AM] Paper by the Corporate Director – Resources (copy enclosed). (Pages 99 - 104) 12 CONTRACTORS WHO HAVE NOT YET TENDERED FOR WORK [11:45 - 12:00] Paper by the Corporate Director – Resources (copy enclosed). (Pages 105 - 126) 13 SCRUTINY CHAIRS UPDATE [12:00 - 12:30PM] The Scrutiny Board Chairs will each give an update on the work of the Boards:- Adults Mark Wilson Children and Young People Duncan Fairbairn Communities and Place Mr M Hawkins Cumbria Health Scrutiny Mr R Wilson (2) Verbal update on the work of the Cumbria Police and Crime Panel. 14 SCRUTINY MANAGEMENT BOARD BRIEFING [12.30 - 12.45PM] Paper by the Senior Manager – Policy and Scrutiny (copy enclosed). (Pages 127 - 136) 15 DATE OF NEXT MEETING Date: Friday 6 March 2014 Time: 10.00am Venue: County Offices, Kendal 5 This page is intentionally left blank MEMBER CODE OF CONDUCT – DECLARING INTERESTS Is the matter about something YES in Part A (Disclosable NO Pecuniary Interests) of my register of interests? You must Is it about something on declare it and YES Part B (other registerable leave the room. interests) of my Register? You cannot take part without a dispensation You have an 'other registerable NO interest' and must declare it unless it is on the register already. You can still speak and vote Are you or they affected more Does it affect the financial than most people and would interests of me, my friends, most people think you might YES family or close associates? have your judgement clouded? YES NO NO You must not You can You have vote but you take part no interest can speak if and to declare public allowed to speak and vote NB: You do not need to declare the nature of ‘sensitive’ interests. You may still speak and vote if you have been 7granted a dispensation This page is intentionally left blank Agenda Item 5 SCRUTINY MANAGEMENT BOARD Minutes of a Meeting of the Scrutiny Management Board held on Tuesday, 11 November 2014 at 10.00 am in Committee Room 1, County Offices, Kendal PRESENT: Mr WJ Wearing (Chair) Mr DS Fairbairn Mr J Murphy (Vice-Chair) Mrs BC Gray Mrs V Tarbitt Mr D Fletcher Mr M Wilson Mr KR Hamilton Mr R Wilson Mr M Hawkins Also in Attendance:- Mrs GE Andrews - Senior Democratic Services Officer Ms H Blake - Senior Manager Policy Planning and Communities Mr D Donnini - Corporate Director - Resources PART 1 – ITEMS CONSIDERED IN THE PRESENCE OF THE PUBLIC AND PRESS 48 APOLOGIES FOR ABSENCE Apologies for absence were received from Mrs S Haymen, Mr J Lister, Mr D Roberts, and Ms C Wharrier. 49 MEMBERSHIP It was noted that Mrs Sue Hayman had replaced Ms Mandy Telford as a member of the Board. 50 DISCLOSURES OF INTEREST There were no discloseable interests declared at the meeting. 51 EXCLUSION OF PRESS AND PUBLIC RESOLVED that the press and public be admitted to the meeting for all items of business. 52 MINUTES 9 Subject to the inclusion of the words “call in member” in minute 38 fifth paragraph, and “golden handshake” being substituted by the word “payment” in minute 45(2), the minutes of the meetings of the Scrutiny Management Board held on 18 August (pm), and 29 September 2014 were confirmed, as circulated, and thereupon signed by the Chair. 53 CALL-IN ITEMS There were no call-in items on this occasion. 54 SCRUTINY STRATEGIC PLANNING BUDGET CONSULTATION RESPONSE Consideration was given to a report by the Senior Scrutiny Manager updating members on the work that had taken place in relation to scrutiny’s engagement with strategic planning, and seeking confirmation of the key points and recommendations that the Board wished to feed back to Cabinet in response to the budget consultation. Following on from work that had taken place earlier in the year a day long session had been held on 5th November for all non-executive members to examine in detail the Council’s budget proposals that had been issued for consultation. A note summarising the feedback and views provided by members in attendance at the strategic planning scrutiny session were circulated at the meeting.
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