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Steven Choi, City of Irvine) Wednesday, June 26, 2013 Orange County Sanitation District 6:30 P.M. Regular Meeting of the Board Room Board of Directors 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7130 AGENDA INVOCATION AND PLEDGE OF ALLEGIANCE: (Steven Choi, City of Irvine) ROLL CALL & DECLARATION OF QUORUM: 1. Receive and file Minute Excerpts of member agencies relating to appointments to the Orange County Sanitation District Board, as follows: City/Agency Alternate Director Brea Roy Moore PUBLIC COMMENTS: If you wish to speak, please complete a Speaker’s Form (located at the table outside of the Board Room) and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. ELECTIONS: 2. A. Open nominations for Chair of the Board of Directors (Election to be held at the regular July Board Meeting, unless only one candidate is nominated). B. Open nominations for Vice Chair of the Board of Directors (Election to be held at the regular July Board Meeting, unless only one candidate is nominated). CLAIMS: DIRECTORS: Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than $250 received in the past twelve months from any party seeking a contract with OCSD. This requires that you identify the contributor by name. Further, you may not participate in the decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with OCSD. For the specifics of Government Code Section 84308, please see your Director’s Handbook or call the office of General Counsel. 06/26/13 OCSD Board of Directors’ Agenda Page 1 of 8 3. Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 05/15/13 05/31/13 Totals $13,391,719.83 $9,043,303.23 CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 4. A. Approve minutes for the Regular Board Meeting held on May 22, 2013. B. Approve minutes for the Special Board Meeting held on June 12, 2013. 5. Approve Amendment No. 1 to the Reimbursement Agreement with the City of Fullerton by adding a Buy America clause pursuant to federal requirements for Newhope-Placentia & Cypress Trunk Replacements, Project No. 2-65. 6. A. Adopt Resolution No. OCSD 13-08, certifying the Notice of Exemption for the Lakeview Avenue Grade Separation Project, Finding that the Lead Agency CEQA Compliance Obligations have been Fulfilled, and Related Actions (Project No. 2-75); and, B. Approve Amendment No. 1 to a Reimbursement Agreement with Orange County Transportation Authority for the Lakeview Avenue Grade Separation Project by adding a clause requiring the Orange County Sanitation District to comply with Federal Highway Administration Buy America requirements, in a form approved by special counsel. 7. A. Approve a Utility Agreement OCSD-2 with the Orange County Transportation Authority in a form approved by Special Counsel; and, B. Approve and authorize the Chair to execute an easement deed with the Orange County Transportation Authority for the new pipeline alignment in a form approved by Special Counsel; and, C. Authorize the General Manager to negotiate a sale agreement with Orange County Transportation Authority and execute a quitclaim deed with the City of Anaheim removing the encumbrance of the existing easement located in Tustin Avenue. 8. A. Repeal Resolution No. 01-07, Establishing Dry Weather Urban Runoff Policy. B. Adopt Resolution No. OCSD 13.09, Policy for Dry Weather Urban Runoff, to establish policies governing the acceptance of urban runoff discharges to OCSD's sewerage system up to a maximum monthly average flow of 10 million gallons per day. 06/26/13 OCSD Board of Directors’ Agenda Page 2 of 8 9. Approve the FY 2013-14 “not-to-exceed” quotes for the following insurances: A. Medical Insurance – Not to Exceed $9,166,835 B. Dental Insurance – Not to Exceed $893,262 C. Vision Insurance – Not to Exceed $90,924 D. Basic Life Insurance – Not to Exceed $73,200 E. Long-Term Disability Insurance – Not to Exceed $285,479 F. Short-Term Disability Insurance – Not to Exceed $116,622 G. Employee Assistance Program – Not to Exceed $11,026 STEERING COMMITTEE: 10. Approve minutes for the Steering Committee Meeting held on May 22, 2013. OPERATIONS COMMITTEE: 11. Approve minutes for the Operations Committee Meeting held on June 5, 2013. 12. Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Carollo Engineers for engineering support services during construction of Plant Water System Rehabilitation at Plant No. 2, Project No. P2- 101. 13. Approve Professional Services Agreements for providing on-call Coatings Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection System and Treatment Plant Projects, PSA2013-003, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($400,000 total) with the following two firms: A. CSI Services, Inc. B. V&A Consulting Engineers 14. Approve Professional Services Agreements to provide on-call Surveying Services for Collection System and Treatment Plant Projects, PSA2013-002, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($400,000 total) with the following two firms: A. RBF Consulting, A Baker Company B. Stantec Consulting Services, Inc. 06/26/13 OCSD Board of Directors’ Agenda Page 3 of 8 15. Approve Professional Services Agreements to provide on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant projects, PSA2013-001, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($600,000 total) with the following three firms: A. Koury Engineering & Testing, Inc. B. Sequoia Consultants, Inc. C. URS/Signet Testing Labs, Inc. 16. Award a contract to the lowest responsive and responsible bidder, Air Products and Chemicals Inc., Specification No. C-2013-567BD, for the period August 1, 2013 through July 31, 2014 with four additional one-year renewals, for the purchase of liquid oxygen at a unit price of $0.19 per 100 cubic feet delivered, plus applicable sales tax for an estimated annual amount of $328,320 subject to price adjustments based upon energy, labor, maintenance and distribution indices from Southern California Edison and Bureau of Labor Statistics for subsequent contract periods; and for services related to routine and emergency maintenance of OCSD’s liquid oxygen storage and vaporization equipment for an estimated annual amount of $20,000, based upon actual invoice costs plus 20% and labor cost at established manpower hourly rates adjusted annually based upon Bureau of Labor Statistics’ Employment Cost Index. 17. A. Award a contract to responsive and responsible bidder, Paso Robles Tank, Inc. for the Plant 1 Low Pressure Gas Holder (LPGH) Repairs, Specification No. FR11-006, for a total amount not to exceed $493,500, effective July 1, 2013; and, B. Approve a contingency of $98,700 (20%). 18. A. Award a contract to the lowest responsive and responsible bidder, ODC Engineering & Technology, for Plant 2 Tunnel Covers Replacement, Specification No. FR-2011-494 BD for a total amount not to exceed $347,980, effective July 1, 2013; and, B. Approve a contingency of $69,600 (20%). 19. Authorize the General Manager to approve payment to Midway City Sanitary District in an amount of $54,630 for the reimbursement of sidewalk, curbs and driveway repairs. 20. Authorize the General Manager to negotiate a Professional Consultant Services Agreement with The Austin Company for construction support services for Title 24 Access Compliance and Building Rehabilitation, Project No. P1-115. 06/26/13 OCSD Board of Directors’ Agenda Page 4 of 8 21. Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Dudek & Associates, Inc. for construction support services for Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, ProjectNo. P2-106. 22. A. Adopt Resolution No. OCSD 13-10, certifying the Notice of Exemption for the Tustin/Rose Avenue Grade Separation Project, Finding that the Lead Agency CEQA Compliance Obligations have been Fulfilled, and Related Actions (Project No. 2-76); and, B. Approve a Utility Agreement OCSD-1 with the Orange County Transportation Authority, which includes a reimbursement amount not to exceed $300,000. ADMINISTRATION COMMITTEE: 23. Approve Minutes of the Administration Committee Meeting held on June 12, 2013. 24. Adopt Resolution No. OCSD 13-11, Establishing Use Charges for the FY 2013- 14 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. 25. Approve the proposed revisions to the Operating, Capital, Debt/COP Service and Self-Insurance Budgets for FY 2013-14, as follows: Originally Proposed Adopted Budget Revised Budget FY 2013-14 FY 2013-14 Operations & Maintenance $155,761,100 $151,227,990 Capital Improvement Program 174,421,000 141,600,000 Rehabilitation, Replacement, & Refurbishm - 3,303,000 Debt/COP Service 97,576,000 98,450,000 Re-Purchase of Excess Capacity - 2,200,000 General Liability and Property Self-Insuranc 1,512,200 1,512,200 Worker's Compensation Self Insurance 700,000 640,000 TOTAL $429,970,300 $398,933,190 GWRS COMMITTEE: 26.
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