EYRE PENINSULA LOCAL GOVERNMENT ASSOCIATION

Minutes of the Local Government Association Board Meeting held at Wudinna Telecentre, 44 , Wudinna on Friday 28th June 2013, commencing at 11am.

BOARD MEMBERS PRESENT Julie Low (Chair) President, EPLGA Roger Nield Mayor, District Council of Cleve Eddie Elleway Mayor, District Council of Franklin Harbour Eleanor Scholz Chairperson, Pat Clark Chairperson, District Council of Elliston Bruce Green Mayor, City of Jim Pollock Mayor, City of John Schaefer Mayor, District Council of Kimba Laurie Collins Mayor, District Council of Tumby Bay Allan Suter Mayor, District Council of Ceduna Rob Stephens Mayor, District Council of Streaky Bay

GUESTS / OBSERVERS

Tony Irvine Exec Officer, EPLGA Peter Arnold CEO, District Council of Cleve Rob Foster CEO, District Council of Elliston Terry Barnes CEO, District Council of Franklin Harbour Daryl Cearns CEO, District Council of Kimba Lachlan Miller CEO, District Council of Streaky Bay Dion Watson Deputy CEO, District Council of Tumby Bay Trevor Smith CEO, District Council of Tumby Bay Geoff Dodd CEO, Geoff Moffatt CEO, District Council of Ceduna Allan McGuire CEO, Wudinna District Council Deb Larwood Manager Corporate Services, District Council of Kimba Rod Pearson CEO, District Council of Lower Eyre Peninsula Annie Lane Regional Manager, EPNRM Alex Todd Acting CEO, RDAWEP Paul Yeomans Superintendent SAPOL, Eyre & Western Rob Ackland CEO, LGA Procurement Helen Psarras Zone Emergency Management Project Officer (SA Fire and Emergency Services Commission) Neville Scholz Deputy Chairperson, DC Wudinna Merton Hodge Councillor, Adil Jamil City Engineer, City of Whyalla Murray Mason Deputy Mayor, DC Tumby Bay Dean Johnson Deputy Mayor, DC Kimba Rob Ackland CEO LGA Procurement George Kolminski Country Fire Service Justin Woolford Country Fire Service Wendy Campana Executive Officer, LGA of SA Andrew Haste Director Member Services, LGA of SA

1. INTRODUCTION

1.1 Welcome/Apologies Julie Low welcomed Board Members, Council representatives and guests.

Apologies were received from: Faye Davis EP Community Foundation Peter Peppin CEO, City of Whyalla Michael Barry Office for State Local overnment Relations Tim Deer Regional Manager, PIRSA

1.2 Minutes of Previous Meeting

268/13 Moved Mayor Pollock seconded Mayor Nield that the minutes of the Board Meeting of the EPLGA held in Elliston on Sunday 24th February 2013 be adopted as a true and correct record of that meeting. CARRIED

2. BUSINESS ARISING FROM THE MINUTES

2.1 Report on EP Health Services Mayor Bruce Green, EP Health Service representative provided the meeting with an update. The transitioning of state services to regional areas is still in the process of working out where these services sit within Federal initiatives. Medicare Locals will sit within existing state services. Currently there is no finite information on how this will work. When there is a picture of how Medicate Locals will mesh with existing state services a representation will be sought. The 40 million dollar refurbishment at Port Lincoln has started.

2.2 North & West Forum held in A report was provided to the meeting outlining major points that arose.

269/13 Moved Mayor Elleway seconded Mayor Collins that the EPLGA Executive Officer develops a draft "Making Regions Matter" strategy in consultation with the EPLGA Council Chief Executive Officers, using the outcomes from the combined Eyre Peninsula and Central Region forum ("North & West Forum") as the basis for the strategy.

Further this strategy be used as a basis for the development of a State Election & beyond lobby platform with assistance being sought from the LGA of SA and other regions to refine the strategy into one that all regions can utilise and be united in making regions matter. CARRIED 2.3 RDA Whyalla and Eyre Peninsula Funding Agreement This item was deferred until later in the meeting.

2.4 Road Strategy Review. Deferred until the Executive Officer’s Report.

2.5 Birdseye Memorial Deferred until the Executive Officer’s Report.

3. GENERAL REPORTS

271/13 Moved Mayor Schaefer seconded Mayor Green that the reports from the following be received: 3.1 President’s Report 3.2 Executive Officer’s Reports - Nos. 1- 10/613 3.3 Local Government Association of SA 3.4 Office of State/Local Government Relations 3.5 RDA Whyalla and Eyre Peninsula Inc 3.6 EP Natural Resources Management Board 3.7 CFS Report 3.8 Mining Alliance CARRIED

3.1 President’s Report – Mayor Julie Low Mayor Low reported on her calendar of events over the past months inclusive of regular meetings with the Executive Officer, SAROC and LGA Board meetings, the Mining Forum in Adelaide, an EPICA meeting, an Agrifoods meeting, President’s forum and memorial in June, Service for the late Mayor Joy Baluch, RDA funding meeting in Wudinna. She also highlighted discussions held on State and Federal Election strategies and the Local Excellence Panel, looking at the future of Local Government for the next 20 years.

3.2 Executive Officers Report (included in the Agenda) Report No’s 1 – 10/613 were tabled.

Report No: 1/613 Birdseye Memorial Upgrade/Replacement

272/13 Moved Mayor Nield seconded Mayor Elleway 1. That the EPLGA engages Pearse Memorials to supply and fix in place the Sylvia Birdseye Memorial at the Birdseye Highway/ Lincoln Highway intersection or another suitable nearby location where there is ample room to allow for the construction of a new cairn and parking area (subject to DPTI approval if on their road reserve). Further the District Councils of Franklin Harbour and Cleve be responsible for the selecting of the site, gaining DPTI approval (if needed) and supervising the construction of the cairn and advising the Executive Officer of the completion of such to authorise payment of $8,800 including GST.

2. That the EPLGA encourages the District Councils of Cleve and Franklin Harbour at their cost to landscape the area around the cairn to ensure its visual amenity is acceptable to visitors and seek the installation of a "brown" tourism sign to highlight the memorial location. CARRIED

Report No: 2/613 Special Local Roads Strategy

273/13 Moved Mayor Suter seconded Mayor Pollock 1. That the EPLGA adopts the Eyre Peninsula Regional Roads Strategy 2013 and Road Priority Assessment 2013 Summary Report and addendum as prepared by SMEC.

2. That the EPLGA endorses the Executive Officer's submission to the Local Government Transport Advisory Panel.

3. That the EPLGA endorses the Executive Officer approving SMEC to hastily undertake an addendum to the Eyre Peninsula Regional Road Strategy 2013 road prioritisation assessment to include the City of Whyalla nominated roads and seeks to have the City of Port Lincoln position in relation to being included as a further addendum.

4. That the EPLGA forms a working group to review the criteria used to prioritise roads for the Eyre Peninsula Regional Roads Strategy and further the Working Group is to comprise: President of the EPLGA (presiding member) Executive Officer of the EPLGA (Non-voting assistance) Four (4) other EPLGA Board voting members Three (3) Chief Executives Three (3) from the Council's Operations Managers, Engineers or Directors with every attempt made to have all eleven Councils represented on the group.

5. That subject to the Executive Officer negotiating a reasonable cost with SMEC, the EPLGA further varies the current contract with SMEC to assist the EPLGA Roads Working Group to review the criteria used to prioritise roads included in the Eyre Peninsula Regional Roads Strategy for future funding applications.

6. That the EPLGA Roads Working Group presents its recommended criteria to be used in future prioritisation of roads included in the EP Regional Road Strategy to the EPLGA for adoption. CARRIED

Report No: 3/613 Fire & Emergency Services Act 2005 Review

274/13 Moved Mayor Schaefer seconded Mayor Scholz that the EPLGA endorses the regional submission into the review of the Fire & Emergency Services Act 2005. CARRIED

Report No: 4/613 Executive Officer Work Plan

275/13 Moved Mayor Suter seconded Mayor Pollock that the EPLGA Board endorses the Executive Officer's work plan for the 2013-14 year and beyond. CARRIED

Report No: 5/613 Committees & Working Groups

276/13 Moved Mayor Green seconded Mayor Elleway 1. That the EPLGA Board endorses the Chief Executive Officer Committee & Working Groups (as needed) structure as presented by the Executive Officer.

2. That the EPLGA Board adopts the terms of reference for the Chief Executive Officer Committee. CARRIED

Report No: 6/613 EPLGA Nominations to the RDA Whyalla & EP Board

277/13 Moved Mayor Suter seconded Mayor Schaefer that the EPLGA nominates: 1. Mayor Jim Pollock and 2. Councillor Jack Velthuizen as the Eyre Peninsula Local Government Association representatives to the Regional Development Australia Whyalla & Eyre Peninsula Board on or before 5th July 2013. CARRIED

Report No: 7/613 EPLGA Charter Review

278/13 Moved Mayor Schaefer seconded Chairperson Clark that the EPLGA Board directs the Executive Officer to commence a review of the EPLGA Charter pursuant to the Local Government Act 1999 Schedule 2 Clause 19(4). CARRIED

Within this review it was discussed as to the term of the president aligning with Council elections and the appointment of an alternative delegate from a particular Council when the President is an elected member of that Council.

Report No: 8/613 Management Plan 2013 – 16

279/13 Moved Mayor Pollock seconded Mayor Collins that the EPLGA Board adopts the 2013 - 16 Management Plan. CARRIED

Report No: 9/613 Media Policy - Draft

280/13 Moved Mayor Collins seconded chairperson Clark that the EPLGA adopts the Media Policy. CARRIED

Report No: 10/613 Tumby Bay Community Consultative Group

281/13 Moved Mayor Nield seconded Mayor Pollock that the EPLGA supports the Tumby Bay District Community Consultative Group's aims to maintain a group comprising key stakeholders to provide a mechanism for community engagement within the Tumby Bay district. Further the EPLGA encourages the District Council of Tumby Bay to utilise this group to assist it with community engagement and forward planning. CARRIED

Late Report No: 11/613 RDAWEP & EPLGA Councils Finding Agreement

282/13 Moved Mayor Suter seconded Mayor Collins 1. That the EPLGA Board pursuant to Schedule 2 Clause 36 of the Local Government Act 1999 delegates the power to the EPLGA Board Executive to negotiate mutually satisfactory outcomes in the RDAWEP Board Member Councils Funding Agreement within the following guidelines: a. That the EPLGA Board Executive seeks a meeting with the RDAWEP Board Executive to negotiate a satisfactory Funding Agreement outcome for both parties as soon as possible. b. That on completion of negotiations the EPLGA Board Executive, pursuant to clause 41.6 of the EPLGA Charter seeks out of sessions support from all EPLGA Member Councils for the negotiated position and should this not be possible due to logistics then the matter will be tabled at the September 2013 EPLGA Board Meeting for decision. c. That the EPLGA Board Executive Officer supports the EPLGA Board Executive in the process of a satisfactory RDAWEP Board & EPLGA Board Member Councils Funding Agreement outcome. 2. That once agreement is reached on the RDAWEP Board & EPLGA Board Member Councils Funding Agreement then all Councils are to have the agreement formally endorsed at the next available Council meeting after which they will advise the EPLGA Board of their availability to sign and seal the agreement. CARRIED

Members to proved details of concerns about the draft funding agreement to Tony Irvine within next 7 days.

3.3 Local Government Association of Wendy Campana presented the LGA report and elaborated on its contents.

Mayor Green raised concern that the no motion for the Referendum is gaining momentum. Wendy Campana advised that experts have advised the campaign needs to be run devoid of politics and at this point of time Local Government are committed to the Referendum.

The meeting requested a report from Shane Sody regarding the recent Mining Forum held.

The meeting was then introduced to Rob Ackland, CEO of LGA Procurement who gave an overview of what is happening at LGA Procurement. He highlighted the importance of collaborative procurement and forward procurement planning.

3.4 Office of State/Local Government Relations No representative in attendance.

12.40pm The meeting was adjourned for lunch. 1.10pm The meeting resumed.

3.5 RDA Whyalla and Eyre Peninsula Inc. Alex Todd provided a summary of what has been happening within the RDA. Funding is still a priority, which is currently being worked on with some success. Moving forward with a Work plan. The resource agreement is running behind schedule. The Annual Business Plan and Budget in addition with the funding agreement to be provided in the next week, The Regional Mining Infrastructure Plan was released for comment in May to identify infrastructure to unlock mining projects in the region. A final report to be completed in the next few weeks. RDA Funding Rounds 3 & 4 were completed in the last few weeks. Round 5 was announced last week with a short lead time. The Regional Plan is being prepared now with assessments being made as to how the RDA priorities fit in with Council plans. CEO Mark Cant has resigned with the position to be filled in the next 2 months. Charmaine Triffitt, Business Development Adviser has resigned with interviews being held next week.

3.6 EP Natural Resources Management Board Annie Lane advised the meeting that three new Board Members have been appointed, Two Board member’s terms will expire next April and applications close July 12th, 2013. The Parliamentary Enquiry on Water Resources on EP has met for the fourth and final time with a report to be provided in the next few weeks. Due to costs increasing and funding reducing a staff member at Elliston will become redundant. The Board feels the delivery of the Plan will not be impacted by this decision. A staff member has left at Port Lincoln and an additional person has been appointed at Streaky Bay.

3.7 CFS Report Justin Woolford advised that Kevin May, current Commander has advised of his intention to retire effective 23rd August 2013. The position has been advertised. The CFS is starting to gear up for summer.

4. FINANCIAL REPORTS

4.1 Financial Statements for period ending/as at 14th June 2013.

283/13 Moved Mayor Suter seconded Mayor Pollock that the Eyre Peninsula Local Government Association Board receives the financial reports as at 14th June, 2013. CARRIED

5. DEPUTATIONS AND PETITIONS

5.1 Deputations/Presentations

 Superintendent Paul Yeomans, Officer in Charge, Eyre & Western Local Service Area, SAPOL Paul Yeomans gave an overview of the zone, which is based in Port Lincoln. Second in charge, Andrew Thiele, is based at Whyalla. Looking at an increased presence in the area with a possibility of two new patrol positions to be appointed.

Currently working on the Zone Emergency Management Committee. Developing a draft Terms of Reference. Representation required from Councils but how many this involves is to be determined by Councils. Composition of committee not yet fixed. Quarterly meetings suggested. Seeking Councils to represent the Upper, Lower & Eastern Eyre Peninsula on the committee.

Councils have one week to think about their representation on this Committee and submit to Tony Irvine for forwarding to Supt. Paul Yeomans.

Helen Pizaris is the Emergency Management Project Officer and is seeking support for attendance at workshops for the Zone Specific Plan.

5.2 Petitions (Nil)

6. GENERAL BUSINESS - Without notice

6.1 CFS/MFS Workplace Safety Legislation discriminations – District Council of Cleve

284/13 Moved Mayor Nield seconded Chairman Clark that the President and Executive Officer through SAROC, the LGA Board and LGA Secretariat raise the matter of the proposed legislation to cover MFS members for health problems incurred in their work from asbestos or chemical damage, but not CFS volunteers is considered blatant discrimination, and the EPLGA encourages all Councils as representatives of our communities to stand united for our CFS volunteers and have the same legislative conditions apply to them as the MFS employees. CARRIED

6.2 Withdrawal of NRM Staff from District – District Council of Elliston

285/13 Moved Chairman Clark seconded Mayor Suter that the EPLGA support the District Council of Elliston’s situation concerning the withdrawal of NRM staff from its Council District and requests that the EPNRM board forward a copy of its Human Resource Plan that aligns with its investment and business plan. Further the EPLGA respectfully suggests that the EPNRM Board needs to ensure it meets its own goals which guide the work of the Board such as:

 Effective partnerships based on sound knowledge driving natural resource management

 An accountable, ethical, progressive and honest organisation

 Engaging and communicating with the community CARRIED

7. CORRESPONDENCE

7.1 Correspondence for decision

286/13 Moved Mayor Elleway seconded Mayor Green that correspondence item 7.1.1 be received. CARRIED

7.1.1 District Council of Franklin Harbour

287/13 Moved Mayor Elleway seconded Mayor Green that the EPLGA not seek the information requested by the District Council of Franklin Harbour as it is readily available on the web in Annual Reports and news articles. CARRIED

7.2 Correspondence for information

1. Minutes of the SAROC Committee Meeting - 20 March 2013

2. The Hon Tom Koutsantonis MP - Energy & maintenance costs for street lighting on arterial roads response to LGA submission- Councils should have received this correspondence.

3. CFS (Kevin May) - Rural Addressing Scheme - congratulating Councils who have completed this & encouraging others who have not to do so asap for obvious emergency situation reasons.

4. LGA of SA - "Outreach Services Pilot" letter of agreement with pilot brief details & conditions.

5. Local Government Association General Meeting 2013 - Key Outcomes summary - all Councils should have received this too.

6. Agrifood - EP Skills & Workforce Summit Communiqué (Summit held 22 April 2013 at Wudinna)

7. BP Developments Australia - Collaborative Research Agreement - Great Australian Bight in conjunction with CSIRO & marine Innovation Southern Australia (MISA)

8. Hon Gail Gago MLC - advising of the changes in the Machinery of Government - all Councils should have received a copy of this too.

288/13 Moved Mayor Schaefer seconded Mayor Collins that the correspondence brought to attention for information purposes be noted. CARRIED

7.3 Correspondence summary

7.3.1 Summary of correspondence schedules for period ending 14th June 2013.

289/13 Moved Chairperson Clark seconded Mayor Collins that a letter be written to Mark Cant thanking him for his services. CARRIED

290/13 Moved Mayor Pollock seconded Mayor Green that the correspondence schedules for period ending 14th June 2013 be received. CARRIED

8 NEXT MEETING/COMING EVENTS

291/13 Moved Mayor Elleway seconded Mayor Schaefer that the next meeting of the Eyre Peninsula Local Government Association Board will be on Friday 6th September 2013 at Cowell. CARRIED

Meeting closed at 2.20 pm.

______President

______Date