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Eyre Peninsula Local Government Association EYRE PENINSULA LOCAL GOVERNMENT ASSOCIATION Minutes of the Eyre Peninsula Local Government Association Board Meeting held at Wudinna Telecentre, 44 Eyre Highway, Wudinna on Friday 28th June 2013, commencing at 11am. BOARD MEMBERS PRESENT Julie Low (Chair) President, EPLGA Roger Nield Mayor, District Council of Cleve Eddie Elleway Mayor, District Council of Franklin Harbour Eleanor Scholz Chairperson, Wudinna District Council Pat Clark Chairperson, District Council of Elliston Bruce Green Mayor, City of Port Lincoln Jim Pollock Mayor, City of Whyalla John Schaefer Mayor, District Council of Kimba Laurie Collins Mayor, District Council of Tumby Bay Allan Suter Mayor, District Council of Ceduna Rob Stephens Mayor, District Council of Streaky Bay GUESTS / OBSERVERS Tony Irvine Exec Officer, EPLGA Peter Arnold CEO, District Council of Cleve Rob Foster CEO, District Council of Elliston Terry Barnes CEO, District Council of Franklin Harbour Daryl Cearns CEO, District Council of Kimba Lachlan Miller CEO, District Council of Streaky Bay Dion Watson Deputy CEO, District Council of Tumby Bay Trevor Smith CEO, District Council of Tumby Bay Geoff Dodd CEO, City of Port Lincoln Geoff Moffatt CEO, District Council of Ceduna Allan McGuire CEO, Wudinna District Council Deb Larwood Manager Corporate Services, District Council of Kimba Rod Pearson CEO, District Council of Lower Eyre Peninsula Annie Lane Regional Manager, EPNRM Alex Todd Acting CEO, RDAWEP Paul Yeomans Superintendent SAPOL, Eyre & Western Rob Ackland CEO, LGA Procurement Helen Psarras Zone Emergency Management Project Officer (SA Fire and Emergency Services Commission) Neville Scholz Deputy Chairperson, DC Wudinna Merton Hodge Councillor, City of Whyalla Adil Jamil City Engineer, City of Whyalla Murray Mason Deputy Mayor, DC Tumby Bay Dean Johnson Deputy Mayor, DC Kimba Rob Ackland CEO LGA Procurement George Kolminski Country Fire Service Justin Woolford Country Fire Service Wendy Campana Executive Officer, LGA of SA Andrew Haste Director Member Services, LGA of SA 1. INTRODUCTION 1.1 Welcome/Apologies Julie Low welcomed Board Members, Council representatives and guests. Apologies were received from: Faye Davis EP Community Foundation Peter Peppin CEO, City of Whyalla Michael Barry Office for State Local overnment Relations Tim Deer Regional Manager, PIRSA 1.2 Minutes of Previous Meeting 268/13 Moved Mayor Pollock seconded Mayor Nield that the minutes of the Board Meeting of the EPLGA held in Elliston on Sunday 24th February 2013 be adopted as a true and correct record of that meeting. CARRIED 2. BUSINESS ARISING FROM THE MINUTES 2.1 Report on EP Health Services Mayor Bruce Green, EP Health Service representative provided the meeting with an update. The transitioning of state services to regional areas is still in the process of working out where these services sit within Federal initiatives. Medicare Locals will sit within existing state services. Currently there is no finite information on how this will work. When there is a picture of how Medicate Locals will mesh with existing state services a representation will be sought. The 40 million dollar refurbishment at Port Lincoln has started. 2.2 North & West Forum held in Adelaide A report was provided to the meeting outlining major points that arose. 269/13 Moved Mayor Elleway seconded Mayor Collins that the EPLGA Executive Officer develops a draft "Making Regions Matter" strategy in consultation with the EPLGA Council Chief Executive Officers, using the outcomes from the combined Eyre Peninsula and Central Region forum ("North & West Forum") as the basis for the strategy. Further this strategy be used as a basis for the development of a State Election & beyond lobby platform with assistance being sought from the LGA of SA and other regions to refine the strategy into one that all regions can utilise and be united in making regions matter. CARRIED 2.3 RDA Whyalla and Eyre Peninsula Funding Agreement This item was deferred until later in the meeting. 2.4 Road Strategy Review. Deferred until the Executive Officer’s Report. 2.5 Birdseye Memorial Deferred until the Executive Officer’s Report. 3. GENERAL REPORTS 271/13 Moved Mayor Schaefer seconded Mayor Green that the reports from the following be received: 3.1 President’s Report 3.2 Executive Officer’s Reports - Nos. 1- 10/613 3.3 Local Government Association of SA 3.4 Office of State/Local Government Relations 3.5 RDA Whyalla and Eyre Peninsula Inc 3.6 EP Natural Resources Management Board 3.7 CFS Report 3.8 Mining Alliance CARRIED 3.1 President’s Report – Mayor Julie Low Mayor Low reported on her calendar of events over the past months inclusive of regular meetings with the Executive Officer, SAROC and LGA Board meetings, the Mining Forum in Adelaide, an EPICA meeting, an Agrifoods meeting, President’s forum and memorial in June, Service for the late Mayor Joy Baluch, RDA funding meeting in Wudinna. She also highlighted discussions held on State and Federal Election strategies and the Local Excellence Panel, looking at the future of Local Government for the next 20 years. 3.2 Executive Officers Report (included in the Agenda) Report No’s 1 – 10/613 were tabled. Report No: 1/613 Birdseye Memorial Upgrade/Replacement 272/13 Moved Mayor Nield seconded Mayor Elleway 1. That the EPLGA engages Pearse Memorials to supply and fix in place the Sylvia Birdseye Memorial at the Birdseye Highway/ Lincoln Highway intersection or another suitable nearby location where there is ample room to allow for the construction of a new cairn and parking area (subject to DPTI approval if on their road reserve). Further the District Councils of Franklin Harbour and Cleve be responsible for the selecting of the site, gaining DPTI approval (if needed) and supervising the construction of the cairn and advising the Executive Officer of the completion of such to authorise payment of $8,800 including GST. 2. That the EPLGA encourages the District Councils of Cleve and Franklin Harbour at their cost to landscape the area around the cairn to ensure its visual amenity is acceptable to visitors and seek the installation of a "brown" tourism sign to highlight the memorial location. CARRIED Report No: 2/613 Special Local Roads Strategy 273/13 Moved Mayor Suter seconded Mayor Pollock 1. That the EPLGA adopts the Eyre Peninsula Regional Roads Strategy 2013 and Road Priority Assessment 2013 Summary Report and addendum as prepared by SMEC. 2. That the EPLGA endorses the Executive Officer's submission to the Local Government Transport Advisory Panel. 3. That the EPLGA endorses the Executive Officer approving SMEC to hastily undertake an addendum to the Eyre Peninsula Regional Road Strategy 2013 road prioritisation assessment to include the City of Whyalla nominated roads and seeks to have the City of Port Lincoln position in relation to being included as a further addendum. 4. That the EPLGA forms a working group to review the criteria used to prioritise roads for the Eyre Peninsula Regional Roads Strategy and further the Working Group is to comprise: President of the EPLGA (presiding member) Executive Officer of the EPLGA (Non-voting assistance) Four (4) other EPLGA Board voting members Three (3) Chief Executives Three (3) from the Council's Operations Managers, Engineers or Directors with every attempt made to have all eleven Councils represented on the group. 5. That subject to the Executive Officer negotiating a reasonable cost with SMEC, the EPLGA further varies the current contract with SMEC to assist the EPLGA Roads Working Group to review the criteria used to prioritise roads included in the Eyre Peninsula Regional Roads Strategy for future funding applications. 6. That the EPLGA Roads Working Group presents its recommended criteria to be used in future prioritisation of roads included in the EP Regional Road Strategy to the EPLGA for adoption. CARRIED Report No: 3/613 Fire & Emergency Services Act 2005 Review 274/13 Moved Mayor Schaefer seconded Mayor Scholz that the EPLGA endorses the regional submission into the review of the Fire & Emergency Services Act 2005. CARRIED Report No: 4/613 Executive Officer Work Plan 275/13 Moved Mayor Suter seconded Mayor Pollock that the EPLGA Board endorses the Executive Officer's work plan for the 2013-14 year and beyond. CARRIED Report No: 5/613 Committees & Working Groups 276/13 Moved Mayor Green seconded Mayor Elleway 1. That the EPLGA Board endorses the Chief Executive Officer Committee & Working Groups (as needed) structure as presented by the Executive Officer. 2. That the EPLGA Board adopts the terms of reference for the Chief Executive Officer Committee. CARRIED Report No: 6/613 EPLGA Nominations to the RDA Whyalla & EP Board 277/13 Moved Mayor Suter seconded Mayor Schaefer that the EPLGA nominates: 1. Mayor Jim Pollock and 2. Councillor Jack Velthuizen as the Eyre Peninsula Local Government Association representatives to the Regional Development Australia Whyalla & Eyre Peninsula Board on or before 5th July 2013. CARRIED Report No: 7/613 EPLGA Charter Review 278/13 Moved Mayor Schaefer seconded Chairperson Clark that the EPLGA Board directs the Executive Officer to commence a review of the EPLGA Charter pursuant to the Local Government Act 1999 Schedule 2 Clause 19(4). CARRIED Within this review it was discussed as to the term of the president aligning with Council elections and the appointment of an alternative delegate from a particular Council when the President is an elected member of that Council. Report No: 8/613 Management Plan 2013 – 16 279/13 Moved Mayor Pollock seconded Mayor Collins that the EPLGA Board adopts the 2013 - 16 Management Plan. CARRIED Report No: 9/613 Media Policy - Draft 280/13 Moved Mayor Collins seconded chairperson Clark that the EPLGA adopts the Media Policy. CARRIED Report No: 10/613 Tumby Bay Community Consultative Group 281/13 Moved Mayor Nield seconded Mayor Pollock that the EPLGA supports the Tumby Bay District Community Consultative Group's aims to maintain a group comprising key stakeholders to provide a mechanism for community engagement within the Tumby Bay district.
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