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Local Government End of Year Project Report, 2013

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Local Government End of Year Project Report, 2013 JIGAWA STATE GOVERNMENT DUE PROCESS AND PROJECT MONITORING BUREAU LOCAL GOVERNMENT UNIT OFFICE OF THE EXECUTIVE GOVERNOR END OF THE YEAR REPORT,2013 i CONTENTS EXECUTIVE SUMMARY CHARTS SECTION (A) ----------------------COMPLETED PROJECTS. SECTION (B) ----------------------ON-GOING PROJECTS. SECTION (C) ----------------------PRE-CONTRACT EVALUATION. SECTION (D) ----------------------CONTRACTS AWARDED. SECTION (E) ----------------------- CONTRIBUTION OF 27NO LOCAL GOVERNMENTS TO JOINT CAPITAL PROJECTS AND OTHER CAPITAL DEDUCTIONS. SECTION (F) ---------------------APPENDIX-SECTOR BASED REPORTS. ROAD/DRAINAGE PROJECTS WATER SUPPLY PROJECTS ELECTRIFICATION PROJECTS BUILDING PROJECTS ii JIGAWA STATE GOVERNMENT DUE PROCESS AND PROJECT MONITORING BUREAU LOCAL GOVERNMENT UNIT END OF YEAR REPORT JANUARY-DECEMBER, 2013 EXECUTIVE SUMMARY In accordance with the governor’s statement during the year 2014 budget speech that ‘2013 budget is first-rate performance budget as preliminary performance appraisal gives a budget implementation rate of about 90%. There is no doubt, Jigawa state is now in the limelight of National development as a truly prosperous and transformed state as well as a reference point in various spheres of human endeavour. The Due Process and Project Monitoring Bureau being an organization responsible for monitoring and implementations of this success will continue to put more emphasis on guiding the local government councils in the state on the uses of standard bidding document and procurement planning template in addition with proper contract documentation to enable them put control on the budget. However, the efforts of other local government councils like; Buji, Miga, Jahun, Gwiwa, Auyo and Birniwa deserve commendation as they always try to abide by the provision of the Due Process Law as much as possible. iii This report consist of six sections, namely; Completed projects, On-going projects, Pre-contract projects Evaluation, Contracts awarded, contribution of state/local government joint account and Appendix-Sector based reports. COMPLETED PROJECTS This section contains information on projects completed 100% by each of the 27no Local government council as at December, 2013. A total of (617) projects valued at N3,772,951,533.18 [Three Billion, Seven Hundred and Seventy Two Million Nine Hundred and Fifty One Thousand, Five Hundred and Thirty Three Naira Eighteen Kobo] out of N9,107,701,412.89 being reported on, representing 41.43% were completed. ON-GOING PROJECTS This section deals with projects that have reached various stages of completion. A total of (142) projects valued at N5,334,749,879.71 [Five Billion, Three Hundred and Thirty Four Million, Seven Hundred and Forty Nine Thousand, Eight Hundred and Seventy Nine Naira Seventy One Kobo] out of N9,107,701,412.89 being reported on, representing 58.57% were recorded as on-going. iv PRE-CONTRACT PROJECTS EVALUATION This section gives account of proposals presented by the 27No Local government councils to the Bureau for Vetting and recommendation. A total of N 3,344,139,812.43 (Three Billion Three Hundred and Forty Four Million, One Hundred and Thirty Nine Thousand, Eight Hundred and Twelve Naira, Forty Three Kobo) worth of proposals was presented for Vetting out of which the Bureau recommends N 3,353,855,744.91 [Three Billion Three Hundred and Fifty Three Million, Eight Hundred and Fifty Five Thousand, Seven Hundred and Forty Four Naira, Ninety One Kobo only] with by an increase of N 9,715,932.48 [Increase of Nine Million Seven Hundred and Fifteen Thousand, Nine Hundred and Thirty Two Naira, Forty Eight Kobo only which represents (1%) of the total forwarded, the increase was primarily due to standardization in design and bill of quantities of 2no road construction project in Guri and Kiyawa . Furthermore the amount N 3,344,139,812.43 forwarded for vetting represent 57.80% of the total funds released (N 5,786,197,052.67) to the local government councils, out of the total sum budgeted for capital expenditure (N17.032 billion) in the year 2013. CONTRACT AWARDED This section deals with Capital projects awarded by the 27no.Local government councils, and all information in this section were made available to the Bureau by the local councils through the Ministry of Local government to the Bureau and Verified within 2013 financial year. Contract worth N 5,954,840,611.32 (Five Billion, Nine Hundred and Fifty Four Million, Eight Hundred and Forty Thousand, Six Hundred and Eleven Naira Thirty Two kobo) were awarded by 27No Local government councils. v CONTRIBUTION OF 27 LOCAL GOVERNMENT COUNCIL TO STATE/LOCAL GOVERNMENT JOINT ACCOUNT. The state and local government joint account as approved by the Law has impacted positively to the development and uplifted the local government status within the year under review. The total sum of N 5,786,197,052.67 was contributed by all the 27no Local government councils out of which N4,212,000,000.00 goes to state and local government joint account and N585,935,723.96 goes to Jigawa State University, while the balance of N988,261,328.71 goes to street light, water supply facilities, water resources logistic for implementation, Millennium Development Goals Projects/Conditional Grand Scheme. See attached Appendix. Some of the major projects executed from the joint account include:- 1. Construction of Township roads at Kazaure. 2. Construction of Township roads at Guri. 3. Construction of Township roads at Gumel (Phase II). 4. Construction of Township roads at Hadejia. 5. Construction of Township roads at Roni. 6. Construction of Township roads at Sule Tankarkar. 7. Construction of Township roads at Malam Madori. 8. Construction of Township roads at Kafin Hausa. 9. Construction of Township roads at Kaugama. 10. Construction of Township roads at Maigatari. vi APPENDIX –SECTOR BASED REPORT In this section the whole projects executed by 27 No. local government councils were categorized into 4 sectors, namely; Road sector, Water supply sector, Electrical sector and Building sector. Relevant Charts were made available to show the performance of local governments based on sector report. OBSERVATION The following observations are critically been made on the following impending bottleneck that affect the implementation of capital projects being executed by the 27 Local government councils in the state. Despite the training in Standard Bidding Documents (SBD) none of the Local Government responds to its uses. The figure representing On-going projects becomes large due to the award of Duplex houses and public convenience later in the year. It has been observed that quite a number of projects exceeded their agreed completion period without convincing reasons. vii RECOMMENDATION Ministry for local government in conjunction with Due Process and project Monitoring bureau (DPPMB) should be organizing a retraining workshop for procurement officers on the uses of Standard Bidding Document (SBD) at least twice a year. All local government councils should endeavor to make use of procurement plan template, so that each procurement should be started and finished within the time frame. All local government councils should endeavor to make prompt payment to the contractors as at when due to enable the completion of projects within the stipulated contract period. CONCLUSION In conclusion, the above observations raised if adequately addressed, will improve budget performance and enhance value for money on project execution in the local government councils. .................................................................... …………………………………………………………….. JIBRIN KAWU ADO HUSSAINI (MON) DIRECTOR LOCAL GOVERNMENT UNIT DIRECTOR GENERAL viii SUMMARY SHEET S/N LOCAL GOVERNMENT Completed (N) On-going (N) Total (N) AUYO 1 283,966,977.36 196,421,197.38 480,388,174.74 2 BABURA 95,652,815.92 153,634,310.50 249,287,126.42 3 BIRNIWA 274,473,033.67 180,764,726.12 455,237,759.79 4 BIRNIN KUDU 97,699,728.19 649,853,881.96 747,553,610.15 302,830,391.94 347,936,053.07 5 BUJI 650,766,445.01 6 DUTSE 163,946,495.72 245,905,171.78 409,851,667.50 7 GARKI 29,318,940.90 149,880,660.86 179,199,601.76 8 GAGARAWA 61,324,883.75 122,644,493.39 183,969,377.14 9 GUMEL 66,171,558.10 231,498,081.27 297,669,639.37 10 GURI 14,659,470.45 191,187,652.39 205,847,122.84 11 GWARAM 72,296,857.25 558,287,240.62 630,584,097.87 12 GWIWA 219,773,024.01 137,303,963.93 357,076,987.94 13 HADEJIA 84,555,805.65 107,985,023.03 192,540,828.68 14 JAHUN 94,003,913.49 128,724,133.83 222,728,047.32 15 KAUGAMA 145,418,255.53 184,637,085.01 330,055,340.54 16 KAFIN-HAUSA 105,231,927.96 139,850,309.43 245,082,237.39 17 KAZAURE 36,065,415.40 142,925,392.50 178,990,807.90 18 KIRI-KASAMMA 271,075,234.88 187,674,848.57 458,750,083.45 19 KIYAWA 198,772,623.24 107,985,023.03 306,757,646.27 20 MALAM-MADORI 103,188,596.73 128,809,804.28 231,998,401.01 21 MAIGATARI 158,495,593.11 160,652,852.03 319,148,445.14 22 MIGA 332,240,494.49 107,985,023.03 440,225,517.52 ix 23 RINGIM 28,752,110.65 119,901,817.33 148,653,927.98 24 RONI 125,255,425.97 107,985,023.03 233,240,449.00 25 SULE-TANKARKAR 139,748,973.14 205,024,132.53 344,773,105.67 26 TAURA 43,978,402.35 208,071,675.78 252,050,078.13 27 YANKWASHI 224,054,583.33 131,220,303.03 355,274,886.36 TOTAL 3,772,951,533.18 5,334,749,879.71 9,107,701,412.89 x CHARTS SHOWING PROJECTS PERFORMANCE JANUARY – DECEMBER, 2013 xi PIE CHART SHOWING COMPLETED AND ON- GOING PROJECTS FOR THE 27NO LOCAL GOVERNMENT COUNCILS JANUARY - DECEMBER, 2013.
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