WOODBURY PARISH COUNCIL
Tuesday, 03 September 2019
Dear Councillor
You are required to attend a meeting of Woodbury Parish Council to be held in the Exton Village Hall on Monday 9th September 2019 at 7.30pm. The business to be transacted at the Meeting is set out below. Members of the public are welcome to attend this meeting.
David Craig, Proper Officer, Clerk & RFO.
A G E N D A
Public Session
1 APOLOGIES: To receive any apologies for absence.
2 MINUTES: To receive and confirm as a correct record, the Minutes of the Meetings held on 8th July, 22nd July and 19th August 2019.
3 DECLARATIONS OF INTEREST: To receive any declarations of interest in any part of these proceedings including the District Councillors’ declarations.
4 ACCOUNTS & FINANCES:
To consider the Financial Report to 31st August 2019: 1. Summary of Income; 2. Summary of Expenditure to Budget; 3. Bank Reconciliation; 4. Earmarked Balances; 5. Transactions since the last Report.
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5 PLANNING: Applications for consideration at this meeting;-
EXTON 19/1104/OUT | Amended plans - construction of detached dwelling (outline application with all matters reserved) | Four Acres Exton Lane Exton Exeter EX3 0PN.
WOODBURY led by Cllr Mrs C Bennett 19/1204/FUL | Amended plans - change of use of agricultural land for an overspill car parking area to be used in association with Woodbury Business Park |Land Opposite Woodbury Business Park Woodbury. 19/1594/FUL | Amended plans - replace flat roof with pitched roof on existing front extension. | 8 Long Park Woodbury Exeter EX5 1JB.
WOODBURY SALTERTON 19/1563/FUL | Formation of sand school for horse training/jumping within land already used for equine purposes | Land Adjacent To Oakwell Cottage (road From Cannonwalls Farm To Willowmead) Woodbury Salterton.
6 CHAIRMAN’S REPORT: To receive a report by the Chairman.
7 PARISH COUNCILLORS’ REPORTS: To receive updates from any committee or liaison meetings attended by Cllrs since the last full council meeting.
8 COUNTY COUNCILLORS’ REPORTS
9 DISTRICT COUNCILLORS’ REPORTS
10 NEIGHBOURHOOD PLAN: To receive a verbal update from Cllr J Pyne.
11 DEVON AIR AMBULANCE NIGHT LANDING SITE: To consider the installation of a night landing site for the Devon Air Ambulance on the Recreation Ground, Woodbury at a total cost of £5,929.16 plus VAT. Devon Air Ambulance is able to offer WPC a grant of £3,034.27 to cover the labour costs leaving £2,894.89 for the equipment costs which would need to be funded locally.
12 DEVON & CORNWALL FIRE & RESCUE CONSULTATION: To consider a draft written response to be provided by Cllr R Cullen.
13 COOMBE SOLAR FARM COMMUNITY BENEFIT FUND: To consider any projects that might merit an application by WPC to the fund.
14 RECENT DMC DECISION IN RELATION TO 19/0591/MFUL: To receive a verbal update from Cllr R Ball concerning 19/0591/MFUL | Plans in relation to the installation of 20 self-contained natural gas engine driven electricity generators for the provision of flexible electricity generation, 2 switch rooms, 1 gas governor, 1 transformer, 4 metre high acoustic fence and landscaping, including screening bund | Storage Land Adjacent Electricity Sub Station Woodbury EX5 1LD.
COUNCILLORS' QUESTIONS: To allow topics & questions. Please note, no decisions may be made under this item.
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Tuesday, 09 July 2019
MINUTES OF A MEETING HELD at 7.30pm on 8th July 2019 in the THE VILLAGE HALL, WOODBURY SALTERTON.
Present: Cllrs S Andrews, D Atkins, R Ball, Mrs C Bennett, P Bricknell, , Mrs M Edwards, , G Jung, J Pyne, Mrs C McGauley (Chairman), G Murrin and R Parr. Dst Cllr B Ingham. Cty Cllrs R Scott & J Trail.
Also present: T. Bennett (TW). Two members of the Public.
19/291 Public Session
T. Bennett (TW) informed the Council that he had recently attended an event held by the Devon Local Nature Partnership which was well organised. He wishes to further investigate the possibility of landmark trees being planted in each ward of the Parish.
19/292 APOLOGIES: Cllrs R Cullen & M Hesketh.
19/293 MINUTES: RESOLVED: The Minutes of the Meetings held on 10th June and 24th June 2019 confirmed as a correct record and signed by the Chairman. AIF
19/294 DECLARATIONS OF INTEREST: None.
19/295 ACCOUNTS & FINANCES: RESOLVED: The Financial Report to 30th June 2019, set out below, was approved. AIF.
19/296 AGAR: RESOLVED: The Annual Governance and Accountability Return (AGAR), set out below, confirmed as a correct record and signed by the Chairman. AIF.
19/297 EXPENDITURE PROTOCOL: RESOLVED: The expenditure protocol, set out below, as reviewed by the Staff, Strategy & Policy Committee, to be incorporated into WPC’s Standing Orders. AIF.
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19/298 PLANNING:
EXTON 19/1372/FUL | Construction of two storey extensions, single storey extension, modifications to existing and addition of new windows and construction of detached store. | Little Silver Exton Exeter EX3 0PP. SUPPORT. AIF.
WOODBURY 19/1356/FUL | Change of use of land from agricultural to self-storage facility and retention of 113 units plus provision of additional 10 units (157 in total) | Rydon Farm Rydon Lane Woodbury Exeter EX5 1LB. SUPPORT. But would recommend the following conditions: Screening on the eastern elevation in line with the hedge line. Planting to be subject to TPO. Signage and safety measures for the amenity trail that is used by pedestrians and cyclists. Safety measures implemented for vehicles both entering and exiting both the top junction and lower road. AIF.
WOODBURY SALTERTON None
19/299 CHAIRMAN’S REPORT: No comments were made.
19/300 PARISH COUNCILLORS’ REPORTS:
Cllr P Bricknell explained he had attended a recent meeting of the Exmouth Police Local Action Group. Overall crime is up half of one percent. There has however been an increase of break ins to sheds and outbuildings particularly in outlying villages.
Cllr P Bricknell also attended the Greendale Liaison Committee noting Greendale has 98% occupancy with a waiting list. He understands Greendale have a £10,000 fund earmarked for community issues and WPC should investigate if and how applications can be made.
19/301 COUNTY COUNCILLORS’ REPORTS
Cty Cllr J Trail explained that Devon & Cornwall Fire & Rescue Service are consulting on changes to the fire and rescue service in Devon and Somerset. There are a series of walk-ins taking place and he urged participation from Cllrs.
19/302 DISTRICT COUNCILLORS’ REPORTS
Dst Cllr B Ingham expressed the need for EDDC to tackle its impending financial deficit – a £2.7m gap over a four year period. He is confident that progress will be made on this over the next 12 months.
Dst Cllrs B Ingham stated he had concerns over aspects of the GESP in particular developments of garden villages such as West End. He favours expansion closer to Enterprise Zones.
Cllr G Jung explained that EDDC investigations into zero carbon housing suggested the additional cost for a four bedroom build is c. £35k and c. £8k for a small house. He felt that this could be unappealing for developers.
Cllr G Jung explained that DCC had objected to the route of the cycle path between Darts Farm and Killerton – alternative routes are now being considered. 4 WOODBURY PARISH COUNCIL
19/303 NEIGHBOURHOOD PLAN: Cllr J Pyne explained that recent focus had been on businesses, farming, tourism and biodiversity. The current aim is to approve the final submission with WPC by mid-September with a view that the NP could be submitted to EDDC in October.
19/304 LOCAL BUS SERVICES: Cllr R Ball explained that the current bus routes are operated by Stage Coach under subsidy. He felt Stage Coach had been slow to respond to his initial enquiries. He felt the structure of the current timetable and routes mean the service is not well used. As such, this invites some further investigation with Stage Coach.
19/305 COUNCILLORS' QUESTIONS: None
Meeting closed 9.35 pm.
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24th July 2019 MINUTES OF A MEETING HELD at 7.30pm on 22nd July 2019 in the THE CHURCH ROOMS, WOODBURY.
Present: Cllrs S Andrews, R Ball, Mrs C Bennett, P Bricknell , R Cullen, Mrs M Edwards, G Jung, J Pyne, Mrs C McGauley (Chairman) and R Parr.
Also present: T. Bennett (TW). Two members of the Public.
19/306 Public session: A parishioner spoke of his concerns over application 19/1479/FUL as he is a neighbour to the property in question. In particular he objected to the proximity of the proposed new garage to his own property. He felt the height and elevation would block light and a flat roof might be a sensible compromise. He also noted the need to protect the Devon Bank and trees on the proposed site.
19/307 APOLOGIES FOR ABSENCE: Cllrs D Atkins, G Murrin and M Hesketh.
19/308 DECLARATIONS OF INTEREST: Cllr G Jung 19/1479/FUL.
19/309 PLANNING:
EXTON – None
WOODBURY – 19/1479/FUL | Conversion of existing garage to habitable space and construction of new garage. | Tynedale Greenway Woodbury Exeter EX5 1LU. NOT SUPPORTED. Roof of new garage considered too high given proximity to neighbouring property. Requires a report concerning protection of trees and Devon Bank before, during and after construction given it is within a Conservation Area. AIF. 19/1355/FUL | Construction of dormer window to rear | 5 Castle Cottages Castle Lane Woodbury Exeter Devon EX5 1HZ. SUPPORT. Nine in favour, one abstension. 19/0591/MFUL | Amended plans in relation to the installation of 20 self-contained natural gas engine driven electricity generators for the provision of flexible electricity generation, 2 switch rooms, 1 gas governor, 1 transformer, 4 metre high acoustic fence and landscaping, including screening bund | Storage Land Adjacent Electricity Sub Station Woodbury EX5 1LD. NOT SUPPORTED. Amendments do not address previous concerns. Building in the open countryside. Contradicts EDDC zero carbon policy. AIF.
WOODBURY SALTERTON – 19/1338/FUL | Change of use of agricultural land to private equestrian ménage and fencing | Land North Of Toby Cottage Toby Lane Woodbury Salterton Exeter EX5 1QB. SUPPORT. Subject to conditions that it is for private use only, not floodlit and during construction related traffic should approach from eastern end. AIF.
19/310 GULLIORD CEMETERY WALL REPAIR: RESOLVED: To make a payment of £4,500 by Woodbury Parish Council, to be matched by Lympstone Parish Council, to the Gulliford Joint Account in order to provide suffient funds to complete the repair of the collapsed wall. Set out below is a summary of Gulliford’s current financial position. AIF.
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Gulliford Joint Account summary of projected expenditure
Bank Balance as at 28th May 2019 £6,083.13 Outstanding Cob Solutions Invoice 277 50% of quoted price plus water bowser & generator £7,384.80 Final Cob Solutions invoice post completion £6,040.80 Digger hire & work to make good Boundary Cottage garden £840.00 Estimate Street Scene to clear vegetation £300.00 Estimate new fencing panels and installation £250.00 £14,815.60
- Shortfall £8,732.47
WPC contribution required £4,500.00 LPC contribution required £4,500.00
Balance £267.53
VAT to be reclaimed £3,539.70
WPC reclaim £1,769.85 LPC reclaim £1,769.85
Meeting closed 8.40 pm
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Tuesday, 03 September 2019
MINUTES OF A MEETING HELD at 7.30pm on 19th August 2019 in the THE CHURCH ROOMS, WOODBURY.
Present: Cllrs S Andrews, Cllrs D Atkins, R Ball, Mrs C Bennett, P Bricknell, R Cullen, M Hesketh, G Jung, Mrs C McGauley (Chairman), G Murrin and J Pyne. Cty Cllrs R Scott and J Trail.
Also present: T. Bennett (TW). Three members of the Public.
19/311 Public session: refer to 19/315
19/312 APOLOGIES FOR ABSENCE: Cllr Mrs M Edwards and R Parr.
19/313 DECLARATIONS OF INTEREST: None.
19/314 PLANNING:
EXTON – 19/1643/FUL | Construction of rear dormer window. | 2 Iddesleigh Terrace Exmouth Road Exton Exeter EX3 0PY. SUPPORT. AIF. 19/1580/FUL | Construction of first floor bedroom extension, ground floor bedroom replacement roof and rear ground floor dining room extension. | The Old School Exmouth Road Exton Exeter EX3 0PQ. SUPPORT. AIF.
WOODBURY 19/1792/FUL | Raising of ridge to provide first floor accommodation and replacement roof covering | Willowbank Parsonage Way Woodbury Exeter EX5 1HY. SUPPORT. Six for, four against, one abstention. 19/1756/TCA | T1 - BEECH - Reduce back by approximately 2m, existing crown spread 4m. Maximum diameter cut 50mm. | 1 Brookleigh Greenway Woodbury Exeter EX5 1LN. SUPPORT. AIF. 19/1694/TCA | T1, Oak : reduce back to growing point, reduce remaining crown where overhanging garden by maximum 2m | Ferrand 7 Broadmead Woodbury Exeter EX5 1HR. SUPPORT. AIF. 19/1594/FUL | Replace flat roof with pitched roof on existing front extension. | 8 Long Park Woodbury Exeter EX5 1JB. NOT SUPPORTED. Insufficient level of detail given the extent of the works described in the main application. More information required. Seven in favour, two abstentions, two against.
19/315 MEETING SUSPENDED: A parishioner with an interest in 19/1594/FUL stated he had not had an opportunity to speak on this application in the public session. The meeting was suspended so that he could speak. He pointed out that many properties in proximity had pitched roofs and provided photographic evidence. Some of the work outlined in the application had no immediate plans to undertake but he was advised to include them in the application. Cllr G Jung felt the application lacked detail in certain respects in particular the extent of the proposed cladding.
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19/316 PLANNING (cont./):
19/1289/LBC | Replace all 13 windows. | 1 Victoria Cottages Greenway Woodbury Exeter EX5 1LU. SUPPORT. Ten in favour, one abstention. 19/1617/FUL | Creation of new vehicular access. | The Bungalow Exmouth Road Lympstone Exmouth EX8 5AQ. NOT SUPPORTED. There has never been a vehicular access to the front of this property. There has been a shared access to the rear. The proposed access point is on a stretch of the A376 with limited visibility being just on the rising towards Harefield Cross. Whilst the speed limit may be 40mph, it is thought that vehicle speeds are generally higher. It is felt that an accident at this point could cause a fatality. A vehicular access will spoil the setting of this building. Ten in favour, one abstention.
WOODBURY SALTERTON – 19/1682/FUL | Creation of off road parking and construction of ramp | 20 New Way Woodbury Salterton Exeter EX5 1PW. SUPPORT. AIF. 19/1541/FUL | External changes to a building granted prior approval under application 18/1104/PDP for the change of use from storage and distribution (class B8) to a use falling within class C3 (dwelling houses) and extension to provide a covered porch and cloakroom and retention of part of the building for a workshop associated with caravan storage business | East Devon Caravan Storage Toby Lane Woodbury Salterton Exeter EX5 1QB. SUPPORT. Seven in favour, four abstentions.
19/317 DEVON & CORNWALL FIRE & RESCUE CONSULTATION: Cllr R Cullen provided copies of the consultation document to Cllrs. He drew Cllrs attention to the various options outlined noting that all options involved station closures. His main concerns were the loss of skilled firefighters, the risk of increased response times and the length time required to train crews to operate a roving fire engine. He was not in favour of station closures. Cllr Murrin felt that station closures were inevitable and it would not be helpful to resist every option. Cllr R Cullen agreed to draft a response on behalf of WPC for review.
19/318 TO CONSIDER A PROPOSAL BY BT OPENREACH & VODAFONE TO INSTALL 89 METRES OF DUCT ACROSS WOODBURY VILLAGE GREEN: The proposal was reviewed. Cllr Mrs C McGauley felt that the ducting should run alongside the Green’s path rather than diagonally across the Green. She also felt that the Way Leave payment was not high enough and should be linked to improvements to the Green such as refurbishing the railings. Clerk to respond to OpenReach.
19/319 CLOSED SESSION.
19/320 TO CONSIDER A PROPOSAL TO FENCE OFF AN AREA OF WOODBURY CRICKET FIELD: Cllr G Jung provided an overview stating that it had the support of the Community Orchard, the Cricket Club and CDE. It would be well received by dog walkers. Cllr Mrs C McGauley stated that the Council would consider a formal proposal but any proposal would have to have considered the issue of how it is funded.
Meeting closed at 9.30 pm.
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WOODBURY PARISH COUNCIL FINANCIAL REPORT 1ST APRIL 2019 TO 31st AUGUST 2019
1. Summary of Income:-
Summary of income to 31st August 2019 Amount
PRECEPT £41,142.50 GRANT PAYMENTS £12,340.88 CIL £3,328.09 VAT REFUND £10,557.47 OTHER £4,093.11
Total income as at 31st August 2019 £71,462.05
2. Summary of Expenditure to Budget:-
Budget Category Budget 2019/20 Expenditure Balance % Utilised
CHAIRMAN'S ALLOWANCE £150.00 £0.00 £150.00 0.0% GENERAL ADMINISTRATION £4,010.00 £1,809.47 £2,200.53 45.1% OFFICE £7,020.00 £2,888.43 £4,131.57 41.1% SALARIES & ALLOWANCES £17,380.00 £9,425.69 £7,954.31 54.2% NEIGHBOURHOOD PLAN £350.00 £0.00 £350.00 0.0% PLAY AREAS £9,500.00 £15,212.46 -£5,712.46 160.1% ENVIRONMENTAL COSTS £16,220.00 £4,152.02 £12,067.98 25.6% TOILETS & CAR PARK £13,150.00 £1,854.09 £11,295.91 14.1% GENERAL RENTS, RATES & SUBS £1,200.00 £759.14 £440.86 63.3% ALLOTMENTS £0.00 £0.00 £0.00 n/a P3 SCHEME £1,000.00 £472.88 £527.12 47.3% CONTINGENCIES £700.00 £0.00 £700.00 0.0% GULLIFORD JOINT COMMITTEE £4,700.00 £9,200.00 -£4,500.00 195.7% COMMUNITY GRANT SCHEME 2019 £2,000.00 £0.00 £2,000.00 0.0% COMMUNITY GRANT SCHEME 2018 £0.00 £940.00 -£940.00 n/a COOMBE SOLAR FARM FUND 2019 (1) £7,479.88 £0.00 £7,479.88 0.0% COOMBE SOLAR FARM FUND 2018 £0.00 £1,241.20 -£1,241.20 n/a CAR PARK RESURFACING FUND £1,000.00 £0.00 £1,000.00 0.0% THE ARCH £2,720.00 £0.00 £2,720.00 0.0% CIL (5 YEAR BUDGET) £13,957.75 £4,692.20 £9,265.55 33.6%
TOTAL £102,537.63 £52,647.58 £49,890.05 51.3%
(1) reduced by £600 due to 2018 overpayment
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3. Bank Reconciliation:-
WPC Bank Balances as at 31st August 2019 Balance
TS B Club, Charirty & Trust Account as at 1st April 2019 £46,466.56 add income to 31st August 2019 £71,462.05 less expenditure to 31st August2019 £52,647.58 - less Instant Access bank transfer £10,266.39 TSB Club, Charirty & Trust Account as at 31st August 2019 £55,014.64
TSB Business Instant Access as at 1st April 2018 £14,721.16 add income to 31st August 2019 £91.54 add Instant Access bank transfer £10,266.39 less expenditure to 31st August2019 £0.00 TSB Business Instant Access as at 31st August 2019 £25,079.09
Total WPC Bank Balance as at 31st August 2019 £80,093.73
NB The second tranche of the Precept was paid on 2nd September 2019. TSB Club, Charirty & Trust Account as at 2nd September 2019: £96,042.14
4. Earmarked Balances:-
Estimated Earmarked balances amount
ADDITIONAL WORKS TO THE ARCH £3,000.00 COOMBE FARM SOLAR GRANTS 2019/20 £7,479.88 COMMUNITY GRANT 2019/20 £2,000.00 ESTIMATED PAST CONTRIBUTION FOR BMX TRACK £1,500.00 RESILIENCE UNSPENT £2,200.00 CIL £9,265.55
TOTAL EARMARKED BALANCES £25,445.43
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5. Transactions since last report:
Transaction date Transaction Type Transaction description Debit amount Credit amount 30/08/2019 CHQ 222 P BRICKNELL EXTON PLAY AREA £44.81 30/08/2019 CHQ 223 P BRICKNELL SCALPINGS EXTON PLAY AREA £33.66 29/08/2019 CHQ 216 EDF SUPPLY TO THE GREEN £30.80 29/08/2019 CHQ 217 EDF SUPPLY TO THE OFFICE £36.49 29/08/2019 CHQ 219 HMRC CLERKS JULY TAX AND NI £160.80 29/08/2019 DC DEVONCC 4195597 INVEST IN DEVON GRANT EXTON £3,260.00 28/08/2019 CHQ 214 REDWOODS INTERNAL AUDIT FEE £300.00 28/08/2019 CHQ 215 JEWSONS PANEL HIRE WOOD SALT £56.88 27/08/2019 DD OFFICE TELEPHONE £32.75 27/08/2019 CHQ 221 CCC FINANCE EXTON PLAY AREA £3,307.20 23/08/2019 CHQ 218 D CRAIG CLERKS JULY SALARY £1,876.84 22/08/2019 CHQ 220 SSE ELECTRICITY FLOWER STREET £64.05 15/08/2019 CHQ 213 CCC FINANCE DEPOSIT EXTON PLAY AREA £826.80 15/08/2019 DD BRITISH GAS TRADIN REFERENCE: BGL0054664-0049574 £57.47 12/08/2019 CHQ 210 WOOD SALT VILLAGE HALL HIRE £12.50 08/08/2019 DC DEVONCC 4184888 REFERENCE: DEVONCC 4184888 £1,000.00 07/08/2019 SO LEAR C WOODBURY PARISH £440.00 01/08/2019 DD EAST DEVON DC REFERENCE: 30309440 £122.00 01/08/2019 DD EAST DEVON DC REFERENCE: 30309431 £118.00 30/07/2019 CHQ 208 EDF SUPPLY EXTON PLAY AREA £28.83 26/07/2019 DD OFFICE TELEPHONE £31.97 25/07/2019 CHQ 211 DAVE EMBLEY BUS STOP REFURB £1,750.00 25/07/2019 CHQ 209 P BRICKNELL MATERIALS FOR EXTON PLAY AREA £202.33 24/07/2019 CHQ 212 GULLIFORD JOINT COMMITTEE WALL REPAIR £4,500.00 17/07/2019 CHQ 186 HMRC CLERKS INCOME TAX AND NI £205.75 16/07/2019 CHQ 207 SCC PATH CLEARANCE £472.88 15/07/2019 CHQ 205 EDDC GRASS CUTTING £616.80 15/07/2019 CHQ 196 HMRC CLERKS INCOME TAX AND NI £72.13 15/07/2019 CHQ 206 EDF SUPPLY TO THE OFFICE £168.27 12/07/2019 CHQ 203 JEWSON SEC CONTAINER DELIVERY £258.00 12/07/2019 CHQ 202 JEWSON FENCE DELIVERY £18.00 12/07/2019 CHQ 204 JEWSON FENCE HIRE £86.40 12/07/2019 CHQ 193 ADAM CURTIS TECH SUPPORT £165.00 11/07/2019 CHQ 195 D CRAIG CLERKS JUNE SALARY £1,569.31 11/07/2019 CHQ 199 CDE TOWN LANE 2 RENT £60.00 11/07/2019 CHQ 200 CDE TOWN LANE HALF YEAR RENT £420.00 09/07/2019 CHQ 189 WOODBURY VILLAGE HALL ROOM HIRE £31.64 08/07/2019 SO LEAR C WOODBURY PARISH £440.00 02/07/2019 CHQ 188 MAT LYNCH GRASS CUTTING £544.04 02/07/2019 CHQ 194 DAVE EMBLEY 20% DEPOSIT BUS STOP REFURB £400.00 02/07/2019 CHQ 191 JEWSON SECURITY CONTAINER RENTAL £204.00 02/07/2019 CHQ 187 EDDC EXE ESTUARY MEMBERSHIP £103.00 01/07/2019 SO WOODBURY CRI H77 F WOODBURY CRICKET C £395.00 01/07/2019 DD EAST DEVON DC REFERENCE: 30309440 £122.00 01/07/2019 DD EAST DEVON DC REFERENCE: 30309431 £118.00 01/07/2019 CHQ 190 CCC FINANCE WOOD SALT SLIDE £6,268.81
Clerk & RFO. 2nd September 2019. 12