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Request for Proposals Bedford Fire Department

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Request for Proposals Bedford Fire Department REQUEST FOR PROPOSALS BEDFORD FIRE DEPARTMENT INITIAL ATTACK FIRE APPARATUS Issued: February 19th 2016 You are cordially invited to submit a proposal for a new custom initial attack fire apparatus in accordance with NFPA 1901 the attached specification terms and conditions. Prospective respondents are advised to read this information over carefully prior to submitting a proposal. All proposals/bids must be received by: March 25th, 2016 2:00 p.m. EST Proposals must be Addressed to Project Coordinator: Fire Chief Scott Wiggin Telephone: 603-472-3219 Bedford Fire Department E-Mail: [email protected] 55 Constitution Drive Town of Bedford, NH – Fire Department Initial Attack Fire Apparatus RFP – February 19th 2016- March 25th 2016 INSTRUCTIONS TO BIDDERS Bidders are requested to read the complete bid invitation carefully and submit their proposals in strict accordance with the requirements set forth. Any questions regarding this specification must be submitted in writing and be received by the project coordinator a minimum of ten (10) business days prior to the bid opening date. Clarifications, corrections and/or changes shall be sent out in writing via email to all prospective bidders. The purchaser reserves the right to reject any or all bids or accept any bid presented which meet or exceed these specifications and which the purchaser may deem shall be in the best interest of the Bedford Fire Department regardless of the amount proposed. The complete apparatus shall be manufactured within the continental United States. Vehicles manufactured outside of the continental USA shall not be considered. No exceptions will be permitted to this section of the document. It is the intent of the engine committee to purchase the most appropriate apparatus for the department. Individual bidders are not restricted to one bid as long as each bid has different options and the bid meets all requirements in this document. ESTABLISHED BUILDER Bids shall only be considered from companies that have an established reputation in the field of fire apparatus construction and have been in continuous business for a minimum of ten (10) years. A written chronological history of the bidder shall be included in the bid response package. Each bidder shall furnish satisfactory evidence of their ability to construct the apparatus specified, and shall state the location of the factory where the apparatus is to be built. They shall also show that they are in a position to render prompt service and to furnish replacement parts for said apparatus including a complete parts stock for the custom chassis, to include windshields, doors, door hardware, dash instruments, engine and transmission parts, bumpers, etc. which must be kept in stock at the bidders manufacturing facility. There shall be no exception to these requirements. Each Bidder shall supply a customer reference list of at least five (5) New England Fire Departments that have received a pumper, tanker, or pumper/tanker preferred which will include contact name, agency, phone number and type of apparatus purchased INTENT OF SPECIFICATIONS It is the intent of these specifications to cover the furnishing and delivery to the Bedford Fire Department of a completed fire apparatus equipped as hereafter specified. With a view to obtaining the best results and the most acceptable fire apparatus for service in the Fire Department, these specifications cover only the general requirements as to the type of construction and acceptance test to which the vehicle must conform, together with certain details as to finish, equipment, and appliances with which the successful bidder must conform. Details of construction and materials where not otherwise specified are left to the discretion of the contractor, who shall be solely responsible for the design and construction of all non- specified features. The completed vehicle shall conform to the requirements of the National Fire Protection Association Pamphlet No. 1901, 2016 edition, for Automotive Fire Apparatus, and shall exceed 1901 where specified herein for all applicable equipment noted. Applicant Initials ______________ Town of Bedford, NH – Fire Department Initial Attack Fire Apparatus RFP – February 19th 2016- March 25th 2016 When evaluating bids, the importance of reduced life cycle costs and public safety associated with firefighting apparatus shall be a major consideration and all evaluations shall exclude vehicles of a type that deviate from these specifications. The workmanship must be of the highest quality in its respective field. Special consideration shall be given to the following points: Safety of the operator and other personnel operating in or around the vehicle Accessibility of the various components which require periodic maintenance or checks. Ease of vehicle operation. Visibility of the driver. Features supplied that are beneficial to the intended operation of the completed apparatus. Construction must be rugged and design must be certified to carry the loads as specified and to meet the road requirements and speed conditions as set forth under "Performance Test and Requirements". Welding shall not be employed in the assembly of the completed vehicle in a manner that shall prevent the removal of a major component part for service and/or repair. These specifications have not been established to preclude any bidders. However, the purchaser does not intend to make a decision solely based upon lowest price but intends to purchase an apparatus that meets the intentions, service, and needs of the Bedford Fire Department. OBJECTIVE The objective of this project to purchase a new custom initial attack engine that meets the needs of the community it serves and protects those who operate in and around it. The truck is intended to be the initial attack apparatus for fire suppression activities. The engine will be utilized in hilly terrain common in New Hampshire with long, steep driveways that have grade and direction changes. In addition to initial attack responsibilities the engine will also be utilized for water supply at static and pressurized sources. Affordability, efficiency, space utilization, ergonomics, and overall safety are the focus of the committee and will be looked at in depth. In order to meet town RFP requirements and ensure a competitive bid. The following design has been adapted from the engine’s committee. We strongly encourage to ask if you have any questions with the committee’s design. MODELS TO BE BID The model requested in the purchase description that follows is intended to be the "Top of the Line" model for the manufacturer. Sub-standard models that delete trim, functionality, service, and safety items shall not be acceptable. A statement from the bidder shall be provided in the bid proposal that states that the chassis offered is the "Top of the Line" model from the manufacturer. ROAD TEST FAILURE In the event the apparatus fails to meet the test requirements of these specifications on the first trials, second trials may be made at the option of the manufacturer within thirty (30) days of the first trials. Such trials shall be final and conclusive and failure to comply with changes as the purchaser may consider Applicant Initials ______________ Town of Bedford, NH – Fire Department Initial Attack Fire Apparatus RFP – February 19th 2016- March 25th 2016 necessary to conform to any clause of the specifications within thirty (30) days after notice is given to the manufacturer of such changes, shall also be cause for rejection of the apparatus. Permission to keep or store the apparatus in any building owned or occupied by the purchaser, or its use by the Fire Department during the above specified period with permission of the manufacturer, shall not constitute acceptance. BONDING REQUIREMENTS The Bidder shall supply a bid bond in the amount of 10% of the proposed price. A 100% performance bond shall be furnished within thirty (30) days after contract approval and signing. The performance bond shall reference the warranty coverage and terms on the face of the bond. The Bidder's bonded warranty shall extend to the chassis and body regardless of manufacturer. Proposals received from Bidders who do not manufacturer the chassis shall provide a separate warranty which is issued jointly and severally by, and signed by, both the Bidder and the chassis manufacturer. This document shall be included in the bid response package. If the successful Bidder does not manufacture the chassis, the Bidder shall supply a separate warranty bond (in addition to their performance bond) along with their signed contract which guarantees all terms and conditions of the warranty and names, as co-principals, both the Bidder and the chassis manufacturer. This warranty bond shall be issued for the contract amount and shall remain in force for a term which is consistent with the term of the warranty quoted in the bid. Bidders who manufacturer the chassis should provide a warranty issued in their name only. BID DOCUMENTS REQUIRED The bidder shall utilize the specifications checklist provided within this document in its bid. The bidder shall indicate opposite each item if they comply with that paragraph by checking "yes" or "no" The bidder shall provide detailed information on the materials to be used to construct all parts of the apparatus. A bidder's use of terms such as "intent" are considered vague and unacceptable responses will disqualify the bid. Copies of the bid document electronically reproduced used as a response specification are grounds for immediate disqualification of the bidder's submission. No exceptions will be permitted to this section of the document. DETAILED DRAWINGS REQUIRED The bidder shall submit two (2) copies of full size engineered construction drawings with its bid. No bids will be considered without complete engineered construction drawings submitted with the bid. Submitted drawings must be specifically for the proposed apparatus and depict all major specified components. These drawings shall show the following minimum views: front view; street side with proposed chassis; curbside with proposed chassis; rear view; top view with proposed chassis; hose bed height, and approach and departure angle.
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