BOARD OF TRUSTEES McHENRY COUNTY COLLEGE DISTRICT #528

Thursday, November 21, 2019 Board Room Regular Board Meeting 8900 U.S. Highway 14 Immediately Following the Tax Levy Crystal Lake, IL 60012 Public Hearing

AGENDA

1. CALL TO ORDER 2. ROLL CALL 3. COLLEGE MISSION STATEMENT 4. ACCEPTANCE OF AGENDA 5. ACCEPTANCE OF MINUTES: Regular Board Meeting, October 24, 2019

6. OPEN FOR RECOGNITION OF VISITORS AND PRESENTATIONS Three (3) minutes per person or less.

7. PRESIDENT’S REPORT: Dr. Clinton Gabbard 8. PRESENTATIONS A. Automotive Department Update – Mr. Mike Albamonte, Instructor of Automotive Technology

9. COMMUNICATIONS A. Faculty Report: Ms. Sarah Sullivan and Ms. Elaine Whalen B. Adjunct Faculty Report: Ms. Karen Shuman C. Staff Council Report: Ms. Tawnja Trimble D. Student Trustee Report: Mr. Andres Rendon E. Attorney Report

10. APPROVAL OF CONSENT AGENDA For Approval A. Executive Summary and Financial Statements 1. Executive Summary, Board Report #19-142 2. Treasurer’s Report, Board Report #19-143 3. Ratification for Accounts Payable Check Register, Board Report #19-144 B. Destruction of Closed Session Recordings, Board Report #19-145 C. MCC 2020 Calendar of Events with Alcohol Service, Board Report #19-146 D. Determination of Seniority for Full-Time Faculty, Board Report #19-147 E. Minimum Qualifications for Full-Time Faculty 2020-2021, Board Report #19-148 F. Interior Finish Work for Wash Station, Board Report #19-149 G. Supply Chain Management Certificate Approval, Board Report #19-150 H. Request to Lease/Replace/Renew/Purchase/Upgrade 1. Contract Renewal for the Alertus Enhanced Desktop Notification, Board Report #19-151 2. Carpet Replacement in Luecht Auditorium, Board Report #19-152 3. Dell Hardware Support Renewal, Board Report #19-153 4. Server Lifecycle Replacements Lease, Board Report #19-154 I. Personnel 1. Approval of New Administrative and Staff Positions Title III Grant, Pathways to Persistence and Graduation, Board Report #19-155 2. Authorization for Personnel Appointment, Board Report #19-156 3. Request for Discretionary Unpaid Leave, Board Report #19-157 4. Request for Retirement, Board Report #19-158 5. Request for Retirement, Board Report #19-159

11. ACTION ON ITEMS REMOVED FROM CONSENT AGENDA 12. ADOPTION OF THE 2019 TAX LEVY, Board Report #19-160 13. BOARD APPROVAL OF EXCEEDED TRAVEL EXPENSES, Board Report #19-161 14. FOR INFORMATION A. New Employees B. Employee Resignations and Retirement Notifications C. November Committee Meetings Summary D. Friends of McHenry County College Foundation Update E. Office of Marketing and Public Relations Update F. Office of Resource Development Update G. Sustainability Center Update 15. FUTURE AGENDA ITEMS 16. SUMMARY COMMENTS BY BOARD MEMBERS 17. APPROVE AMENDMENT TO PRESIDENT’S EMPLOYMENT AGREEMENT COMMENCING JANUARY 1, 2020 AND EXTENDING THROUGH DECEMBER 31, 2023 AT AN ANNUAL SALARY OF $260,831.48 FOR THE 2020 CONTRACT YEAR, WITH SUBSEQUENT SALARY ADJUSTMENTS AS PROVIDED IN THE AMENDMENT Copies of the proposed Amendment to President’s Employment Agreement, and the current President’s Employment Agreement, are available at www.mchenry.edu/board or by contacting the Office of the President, on campus in Room A233, during regular business hours.

18. CLOSED SESSION A. 120/2(c), Exception #1, Personnel B. 120/2(c), Exception #21, Review of Closed Session Minutes C. Other matters as pertain to the exceptions of the Open Meetings Act

19. ACCEPTANCE OF CLOSED SESSION MINUTES: Regular Board Meeting, August 22, 2019

20. ADJOURNMENT

Michael Smith Chair

McHenry County College Information Report November 21, 2019

Student Trustee Report

First Generation College Celebration MCC kicked off the First Generation College Celebration during the week of November 4 with daily events throughout the week. Students were encouraged to stop by the Student Success Center to pick up their First Generation pin, show it off by talking a selfie, and put their thumbprint on the First Generation Tree. Wrapping up the celebration on November 7, all students, staff, and faculty were invited to celebrate success stories and the continued journey of First Generation College Students.

Veterans Day Ceremony On Friday, November 8, MCC held the Veterans Day Ceremony in the Luecht Auditorium to celebrate and recognize our veterans.

MCC Night On Wednesday, November 13, the College hosted its annual MCC night. This event was open to high school students and their families, adults interested in returning to college, and individuals who want to take enrichment classes. The event offered multiple workshops on: financing your college education; scholarships; college classes for high school students (dual credit); how to transfer college credits; and services for students with disabilities. Also, individuals were able to meet MCC instructors at over 40 different program booths and see demonstrations by various MCC departments.

E-Portfolio Open Labs MCC offered two open labs on Monday, November 11, and Wednesday, November 13, in the Student Success Center for students who are planning to graduate this December and need help with their E- Portfolio.

The 8th Annual Reflecting Excellence Award This year, Reflejos honored our community college. The focus of the event was on “Diversity.” MCC was presented an award for embracing diversity and educating the community on how diverse backgrounds make stronger communities and individuals.

Andres Rendon Student Trustee

McHenry County College Board Report #19-142 November 21, 2019

Executive Summary

Information

Attached is the Executive Summary of financial information with year-to-date results for FY 2020 through the month of October.

Recommendation

It is recommended that the Board of Trustees accepts the Executive Summary as presented.

Clinton E. Gabbard President Executive Summary

Fiscal Year 2020 is currently 33.4% complete with the year-to-date results ending October 31, 2019 being reported. In the Operating Funds, total revenue is 26.9% of budget, as compared with 26.7% at the same time last year. Total expenditures are 22.2% of budget, as compared with 19.8% of budget at the same time last year. The Operating Funds include both the Education Fund and the Operations and Maintenance Fund, and together comprise most of the instruction and instructional support activities of the College.

The following items relate to the Operating Funds (Fund 01 and Fund 02) as a whole:

Revenue • Local governmental is 33.6% of budget and up $47,481 (0.5%) from last year at this time. FY20 revenue is $8,984,601 vs. FY19 revenue of $8,937,120. For FY20, this revenue is derived from 50% of the 2018 tax levy (as approved by the Board in November 2018) and 50% of the 2019 tax levy (expected to be presented to the Board for approval in November 2019). • State government is 32.1% of budget and up $105,243 (10.7%) from last year at this time. FY20 revenue is $1,087,529 vs. FY19 revenue of $982,286. • Federal government is 0.0% of budget and even $0 (0.0%) from last year at this time. FY20 revenue is $0 vs. FY19 revenue of $0. • Student tuition and fees is 43.0% of budget and up 30,063 (0.5%) from last year at this time. FY20 revenue is $5,761,415 vs. FY19 revenue of $5,731,352. • Sales and service fee is 58.8% of budget and down $2,540 (-2.3%) from last year at this time. FY20 revenue is $109,403 vs. FY19 revenue of $111,944. Activity in this area is comprised primarily from the Kids and College, Fitness Center, Horticulture Sales, and Sweet Scots. • Facilities is 116.9% of budget and up $12,977 (100.0%) from last year at this time. FY20 revenue is $12,977 vs. FY19 revenue of $0. Revenue in this category is comprised of the leasing of the land owned by the College to the radio station and as farmland. • Investment is 57.9% of budget and up $83,566 (60.9%) from last year at this time. FY20 revenue is $220,855 vs. FY19 revenue of $137,289. Investment performance is attributable to the change in investment policy and strategy, which seeks to increase duration (maturity) of the overall portfolio in order to earn a higher return, but is still subject to market fluctuations due to economic volatility each month. Please remember that past performance may not be indicative of future results. Different types of investments involve varying degrees of risk, and there can be no assurance that the future performance of any specific investment, investment strategy, policy, or portfolio will be profitable and may in fact incur losses. Gains and losses are unrealized (i.e. an accounting entry only) until that asset or investment is sold and becomes a realized gain or loss (i.e. an actual gain or loss). • Nongovernmental gifts, scholarships, grants & bequests is 238.2% of budget and up $6,229 (109.6%) from last year at this time. FY20 revenue is $11,912 vs. FY19 revenue of $5,684. Activity is due to contributions from the Foundation for faculty requested needs (travel, software, etc.). • Other is 8.5% of budget and up $41,284 (2.1%) from last year at this time. FY20 revenue is $1,974,874 vs. FY19 revenue of 1,933,590. The main items in this category consists largely of Employee Health Insurance Contributions, which account for $1,920,748, Retiree Health 1

contributions, which account for $4,044, Other Misc. Income, which account for $19,617, with the remaining balance being made up of smaller accounts such as NSF charges, assorted fines, fees, and miscellaneous income all of which total $30,465. The large variance to budget is the result of the “On-Behalf Payment” for the employer’s pension contribution for employees made by the State. For FY19 that “On-Behalf Payment” was $16,340,188.

Expenditures • Salaries expenditures are 31.9% of budget and up $512,378 (6.5%) from last year at this time. FY20 expenditures are $8,385,149 vs. FY19 expenditures of $7,872,771. • Employee benefit expenditures are 10.2% of budget and down $101,770 (-3.5%) from last year at this time. FY20 expenditures are $2,834,951 vs. FY19 expenditures of $2,936,722. This line item is dependent on the health experience or the use of benefits by the employee group and their own independent choice of coverage. Therefore, it will always be difficult to budget in advance to any degree of certainty and will experience good years and bad years as a result. This account group will always be significantly below budget until year-end adjustments are made for SURS contributions paid by the State on behalf of the employees. The amount expensed for SURS contributions are about $14-17 million annually depending on the actuarial tables maintained by the State. However, this expense is offset by an equal amount in “other revenue” and therefore has no effect on the operating performance of the College. • Contractual services expenditures are 28.0% of budget and down $17,435 (-1.7%) from last year at this time. FY20 expenditures are $1,021,725 vs. FY19 expenditures of $1,039,160. The account includes contractual services for custodial services, legal services, construction management, roads and grounds, and architectural type services. • Materials and supplies expenditures are 41.2% of budget and up $228,237 (29.1%) from last year at this time. FY20 expenditures are $1,011,551 vs. FY19 expenditures of $783,314. • Travel and meeting expenditures are 17.2% of budget and down $22,168 (-20.9%) from last year at this time. FY20 expenditures are $83,903 vs. FY19 expenditures of $106,071. • Fixed charges expenditures are 35.1% of budget and up $239,102 (58.1%) from last year at this time. FY20 expenditures are $650,879 vs. FY19 expenditures of $411,777. Included in this category are bond principal, interest payments, lease payments, and general insurance. • Utilities expenditures are 25.5% of budget and up $36,921 (14.5%) from last year at this time. FY20 expenditures are $291,698 vs. FY19 expenditures of $254,777. • Capital Outlay expenditures are 18.2% of budget and up $961,628 (643.6%) from last year at this time. FY20 expenditures are $812,210 vs. FY19 expenditures of ($149,417). Please be aware that large projects started in one fiscal year may cross into a new fiscal year and will therefore have an impact on two fiscal years (i.e. one year under budget and the next over budget). • Other expenditures are 27.2% of budget and up $44,407 (22.2%) from last year at this time. FY20 expenditures are $246,312 vs. FY19 expenditures of $201,905. The main category of expenses includes tuition waivers, tuition related refunds, and miscellaneous expense. • Contingency expenditures are 0.0% of budget and even $0 (0.0%) from last year at this time. FY20 expenditures are $0 vs. FY19 expenditures of $0.

Clinton E. Gabbard President

2

All Funds Statement of Net Position (Balance Sheet) 01 02 03 04 05 06 07 08 09 10 11 12 17 October 31, 2019 Operations & Operations & Auxilliary Liability Bond & Interest Restricted Working Cash General Fixed General Long- Trust & Agency All Funds Education Fund Maintenance Maintenance Entrerprises Audit Fund Protection & OPEB Fund Fund Purposes Fund Fund Asset Fund Debt Fund Fund Fund (Restricted) Fund Fund Settlement Fund Assets Cash 3,049,886 315,721.08 1,443,679 - 361,810.58 - 354,034 95,646 - - 418,915 60,080 - - Investments 45,336,472 26,677,142 1,002,227 12,727,078 - - - 2,885,188 - - - - 2,044,838 - Receivables 6,494,692 5,566,462 484,087 - - 10,988 417,936 - - - - 787 14,432 - Accrued Revenue 145,937 69,740 4,576 54,379 - - - 9,394 - - - - 7,846 - Interfund Receivables 7,857,207 541,141 7,857,207 - - (126,515) (414,627) ------Inventory 381,353 - - - - 381,353 ------Prepaid Expenditures & Deferred Charges 2,228,376 1,087,916 38,135 140,000 - 14,054 4,513 - - 44,698 - - 146,970 752,090 Fixed Assets 69,028,216 ------69,028,216 - - - - - Other Assets 46,191 ------46,191 - - - -

Total Assets 134,568,330 34,258,122 10,829,911 12,921,458 361,811 279,881 361,856 2,990,229 69,028,216 90,888 418,915 60,867 2,214,086 752,090

Liabilities Payroll Deductions Payable 1,283,192 1,093,284 50,276 - - 99,361 2,193 - - - (2,740) - 40,818 - Accounts Payable 778,788 767,710 - - - 801 10,278 ------Interfund Payable 7,857,207 - - 6,464,981 - 136,665 ------1,255,561 - Accrued Expense 25,341,356 838,130 ------24,503,226 Deferred Revenue 14,153,398 9,223,376 942,768 - - 234 - - - - - 12,498 230,131 3,744,392 Fixed Liabilities 12,218,157 ------12,218,157 - - - - Other Liabilities 460,099 18,893 - - - 19,551 - - - - 421,655 - - -

Total Liabilities 62,092,196 11,941,392 993,045 6,464,981 - 256,611 12,470 - - 12,218,157 418,915 12,498 1,526,510 28,247,618

Designated Fund Balance 72,476,134 22,316,730 9,836,866 6,456,477 361,811 23,270 349,386 2,990,229 69,028,216 (12,127,268) - 48,369 687,576 (27,495,528)

Assigned Fund Balance 33% Unassigned for annual budgeted expenditures 17,371,596 14,867,684 2,503,912 Other Designated Reserves 0 Capital Improvement/Investment in Capital Assets 75,484,693 6,456,477 0 69,028,216 0 Liabilities, Protection, and Settlement -39,026,108 -12,218,157 687,576 -27,495,528 Working Cash/Other Restricted 2,147,756 349,386 1,750,000 48,369 Remaining Unassigned Balance 16,498,197 7,449,046 7,332,954 0 361,811 23,270 0 1,240,229 0 90,888 0 0 0 0 All Funds Statement of Net Position (Balance Sheet) October 31, 2019

Total Assests = $ 134,568,330 Total Assests = $ 128,590,300

FY20 Assets - All Funds Cash FY19 Assets - All Funds Cash 2.6% Other Assets 2.3% Other Assets 0.0% 0.0%

Investments Investments 33.7% 36.4% Fixed Assets Fixed Assets 51.4% 49.4%

Receivables Receivables 4.8% 4.4% Prepaid Expenditures & Prepaid Expenditures & Deferred Charges Interfund Receivables Deferred Charges Inventory Interfund Receivables 1.7% Inventory 5.8% 1.2% 0.3% 0.3% 5.6%

Payroll Deductions FY20 Liabilities - All Funds Payable FY19 Liabilities - All Funds Payroll Deductions Payable Accounts Payable 1.9% 2.1% 1.3% Accounts Payable Other Liabilities 1.5% Other Liabilities 1.4% 0.7%

Interfund Interfund Fixed Fixed Payable Payable Liabilities Liabilities 11.9% 12.7% 19.7% 21.8%

Deferred Deferred Revenue Revenue Accrued Accrued 19.8% 22.8% Expense Expense 40.8% 41.7%

Total Liabilities = $ 62,092,196 Total Liabilities = $ 59,801,024 All Funds Statement of Activities (Income Statement) 01 02 03 04 05 06 07 08 09 11 12 17 October 31, 2019 Liability Operations & Operations & Auxilliary Bond and Restricted Working Cash General Fixed General Long- Protection & All Funds Education Fund Maintenance Maintenance Entrerprises Audit Fund OPEB Fund Interest Purposes Fund Fund Asset Fund Debt Fund Settlement Fund (Restricted) Fund Fund Fund Revenue Local Governmental Sources 9,469,858 8,033,818 950,783 ------24,995 460,262 - State Governmental Sources 1,603,686 839,816 247,712 153,130 - - 363,028 ------Federal Governmental Sources 2,516,199 - - - - - 2,516,199 ------Student Tuition & Fees 6,520,401 5,032,058 729,357 54,182 505,706 199,098 ------Sales & Service Fees 1,481,110 109,403 - - - 1,371,706 ------Facilities Revenue 25,595 12,977 - - - 12,618 ------Investment Revenue 403,706 209,172 11,683 138,834 - - - 23,985 - - - 20,032 - Nongovernmental Gifts, Scholarships, Grants & Bequests 3,431,385 11,912 - 3,250,000 - - 169,472 ------Other Revenue 1,974,874 1,964,718 10,156 566,468 - - - - - (566,468) - - - Total Revenue 27,426,813 16,213,875 1,949,692 4,162,614 505,706 1,583,422 3,048,699 23,985 - (566,468) 24,995 480,295 -

Expenditures Salaries 9,541,758 8,196,686 188,463 - - 599,592 382,873 - - - - 174,143 - Employee Benefits 3,251,561 2,803,106 31,846 - - 96,578 51,443 - - - - 268,589 - Contractual Services 1,341,690 646,658 375,067 79,038 - 153,416 29,970 - - - 45,000 12,541 - General Materials & Supplies 2,156,982 862,411 149,140 210,212 - 908,772 21,555 - - - - 4,892 - Travel & Conference/Meeting 135,855 80,173 3,731 - - 13,354 36,893 - - - - 1,704 - Fixed Charges 231,776 640,641 10,238 84,900 158,200 12,658 - - - (702,158) - 27,297 - Utilities 292,337 73,083 218,615 - - 639 ------Capital Outlay 1,335,150 162,462 649,749 2,553,156 - - 6,000 - (2,036,216) - - - - Other Expenditures 2,424,457 246,312 - - - (182) 2,178,327 ------Contingency ------Total Expenditures 20,711,566 13,711,531 1,626,848 2,927,306 158,200 1,784,827 2,707,062 - (2,036,216) (702,158) 45,000 489,166 -

Excess/(deficit) of revenues over expenditures 6,715,247 2,502,344 322,844 1,235,308 347,506 (201,405) 341,637 23,985 2,036,216 135,689 (20,005) (8,871) -

Operating transfers in ------Operating transfers out ------

Beginning Fund Balance 65,760,886 19,814,385 9,514,022 5,221,170 14,305 224,674 7,749 2,966,244 66,992,001 (12,262,958) 68,374 696,448 (27,495,528)

Ending Fund Balance 72,476,133 22,316,729 9,836,866 6,456,478 361,811 23,269 349,386 2,990,229 69,028,217 (12,127,269) 48,369 687,577 (27,495,528) All Funds Statement of Activities (Income Statement) October 31, 2019

Total Revenue = $ 27,426,813 Total Revenue = $ 26,024,019

Nongovernmental Gifts, FY20 Revenue - All Funds FY19 Revenue - All Funds Other Revenue Scholarships, Grants & 7.2% Nongovernmental Gifts, Bequests Other Revenue Scholarships, Grants & Bequests 12.5% 7.4% 9.0%

Investment Revenue Investment Revenue 1.5% 1.0% Local Local Governmental Facilities Revenue Facilities Revenue Governmental Sources 0.1% 0.1% Sources 36.2% 34.5% Sales & Service Fees Sales & Service Fees 5.9% 5.4% Student Student Tuition & Fees Tuition & Fees 23.8% 24.7%

State Governmental Sources State Governmental Sources 5.8% 4.4%

Federal Governmental Sources Federal Governmental Sources 9.2% 11.3%

FY20 Expenditures - All Funds FY19 Expenditures - All Funds

Other Expenditures Other Expenditures 11.7% 13.9% Contingency Contingency 0.0% Capital Outlay 0.0% Capital Outlay Utilities 6.4% 6.3% 1.4% Utilities Fixed Charges 1.3% 1.1% Fixed Charges Travel & Conference/Meeting 0.7% Salaries Salaries 0.7% Travel & Conference/Meeting 46.1% 44.8% 0.8% General Materials & General Materials & Supplies Supplies Employee 9.3% 10.4% Employee Benefits Benefits Contractual Services Contractual Services 15.7% 16.6% 6.5% 6.3%

Total Expense = $ 20,711,566 Total Expense = $ 19,976,423 Operating (Funds 01 & 02) Statement of Activities October 31, 2019 FY20 FY20 FY19 Change Over % Actual Budget Actual Budget FY19 Change Revenue Local Governmental Sources $ 8,984,601 $ 26,771,195 33.6% $ 8,937,120 $ 26,771,195 33.4% $ 47,481 0.5% State Governmental Sources 1,087,529 3,384,560 32.1% 982,286 3,196,860 30.7% $ 105,243 10.7% Federal Governmental Sources - - 0.0% - - 0.0% $ - 0.0% Student Tuition & Fees 5,761,415 13,392,691 43.0% 5,731,352 13,511,264 42.4% $ 30,063 0.5% Sales & Service Fees 109,403 186,150 58.8% 111,944 153,150 73.1% $ (2,540) -2.3% Facilities Revenue 12,977 11,100 116.9% - 11,100 0.0% $ 12,977 0.0% Investment Revenue 220,855 381,749 57.9% 137,289 154,141 89.1% $ 83,566 60.9% Nongovernmental Gifts, Scholarships, Grants & Bequests 11,912 5,000 238.2% 5,684 - 0.0% $ 6,229 109.6% Other Revenue 1,974,874 23,328,977 8.5% 1,933,590 22,929,765 8.4% $ 41,284 2.1% Total Revenue $ 18,163,567 $ 67,461,422 26.9% $ 17,839,265 $ 66,727,475 26.7% $ 324,302 1.8%

Expenditures Salaries $ 8,385,149 $ 26,310,014 31.9% $ 7,872,771 $ 26,048,499 30.2% $ 512,378 6.5% Employee Benefits 2,834,951 27,775,500 10.2% 2,936,722 28,154,048 10.4% $ (101,770) -3.5% Contractual Services 1,021,725 3,642,865 28.0% 1,039,160 3,824,118 27.2% $ (17,435) -1.7% General Materials & Supplies 1,011,551 2,454,325 41.2% 783,314 2,484,192 31.5% $ 228,237 29.1% Travel & Conference/Meeting 83,903 488,051 17.2% 106,071 531,125 20.0% $ (22,168) -20.9% Fixed Charges 650,879 1,856,072 35.1% 411,777 1,734,425 23.7% $ 239,102 58.1% Utilities 291,698 1,143,200 25.5% 254,777 1,126,600 22.6% $ 36,921 14.5% Capital Outlay 812,210 4,474,166 18.2% (149,417) 3,038,653 -4.9% $ 961,628 643.6% Other Expenditures 246,312 906,000 27.2% 201,905 869,850 23.2% $ 44,407 22.0% Contingency - 147,817 0.0% - 194,130 0.0% $ - 0.0% Total Expenditures $ 15,338,379 $ 69,198,010 22.2% $ 13,457,079 $ 68,005,640 19.8% $ 1,881,300 14.0%

Excess/(deficit) of revenues over expenditures $ 2,825,188 $ (1,736,588) $ 4,382,186 $ (1,278,165) $ (1,556,997) -35.5%

Net Transfers Out/(In) $ - $ 750,000 $ - $ 160,488 $ - 0.0% Net Operating Funds Surplus/(Deficit) $ 2,825,188 $ (2,486,588) $ 4,382,186 $ (1,438,653) $ (1,556,997) -35.5%

Operating Fund Balance Unassigned @33% based on Total Budgeted Expenditures 23,066,003 22,668,547 Less : Adj. for budgeted SURS Pass Thru ($17.4m & $16.9m respectively) x.3334 5,808,844 5,645,135 Adj. for Contingency ($0.15m & $0.19m respectively) x .3334 49,272 64,710 *Unassigned Fund Balance needed @ 33% of adjusted budgeted expenditures (a) 17,207,887 16,958,702

Unaudited Beginning Fund Balance 29,328,407 29,328,407 27,329,917 27,329,917 Net Operating Funds Surplus/(Deficit) 2,825,188 (2,486,588) 4,382,186 (1,438,653) Add back Contingency (assumption is it is not used) 147,817 194,130 Calculated YTD Ending Fund Balance (budget estimate) (b) $ 32,153,595 $ 26,989,636 $ 31,712,103 $ 26,085,394

Amount Over/(Under) Fund balance reserve (b)-(a) 9,781,749 9,126,692

*Net of Transfers Out/(In) and contingency Calculated Annual Expenditures (Net of SURS On-Behalf) 52,521,478.00 51,230,723.00 Budgeted Weeks in Operating Fund Balance 6.17 6.11 FY 33.40% complete Operating Funds - Statement of Activities October 31, 2019

Actual Budget Revenue Local Governmental Sources 8,984,601.12 26,771,195.00 Operating Revenues (Funds 01 and 02) State Governmental Sources 1,087,528.51 3,384,560.00 30.00 Federal Governmental Sources - - 25.00 Student Tuition & Fees 5,761,415.09 13,392,691.00 Sales & Service Fees 109,403.20 186,150.00 20.00 Facilities Revenue 12,977.40 11,100.00 15.00

Investment Revenue 220,855.04 381,749.00 Millions 10.00 Nongovernmental Gifts, Scholarships, Grants & Bequests 11,912.42 5,000.00 Other Revenue 1,974,874.35 23,328,977.00 5.00 Total Revenue 18,163,567.13 67,461,422.00 -

Actual Budget

Expenditures Salaries 8,385,149.02 26,310,014.00 Operating Expenditures (Funds 01 and 02) Employee Benefits 2,834,951.35 27,775,500.00 30.00 Contractual Services 1,021,724.78 3,642,865.00 25.00 20.00

General Materials & Supplies 1,011,550.92 2,454,325.00 Millions Travel & Conference/Meeting 83,903.48 488,051.00 15.00 Fixed Charges 650,878.89 1,856,072.00 10.00 Utilities 291,697.99 1,143,200.00 5.00 Capital Outlay 812,210.48 4,474,166.00 - Other Expenditures 246,311.73 906,000.00 Contingency - 147,817.00 Total Expenditures 15,338,378.64 69,198,010.00

Excess/(deficit) of revenues over expenditures 2,825,188.49 (1,736,588.00) Actual Budget McHenry County College Board Report #19-143 November 21, 2019

Treasurer’s Report

Information

Attached are the Treasurer’s Report for the month of October, including details regarding the College’s investments.

Recommendation

It is recommended that the Board of Trustees approves the Treasurer’s Report as presented.

Clinton E. Gabbard President McHenry County College Treasurer's Report For the Month of October 2019

Bank Name Beginning Deposits (+) Disbursements (-) Ending Account Balance Other Additions Other Subtractions Balance

Crystal Lake Bank & Trust Credit Cards $119,865.26 $195,721.21 $140,726.49 $174,859.98

Crystal Lake Bank & Trust Direct Pay $15,880.15 $239,867.61 $209,423.13 $46,324.63

Crystal Lake Bank & Trust Employee Benefits $0 $27,565.34 $27,565.34 $0

Crystal Lake Bank & Trust Federal Student Loan $13,827.25 $262,520.89 $266,348.14 $10,000.00

Crystal Lake Bank & Trust Funds Holding *new account* $0 $4,151,553.52 $2,799,316.00 $1,352,237.52

Crystal Lake Bank & Trust Operations $2,512,101.57 $1,722,209.98 $3,858,173.36 $376,138.19

Crystal Lake Bank & Trust Payroll $30,685.23 $3,233,339.44 $2,168,667.89 $1,095,356.78 McHenry County College October 31, 2019

Investments 10/31/19 10/31/19 09/30/19 % of Total College Fund Financial Institution Investments Investments Investments Interest No. of Days Maturity Education Illinois Funds $785,294 $16,166 2% see below N/A On Demand Education PFM Investments 25,961,588 28,596,327 57% see below N/A Various Operations & Maintenance PFM Investments 1,006,803 1,003,077 2% see below N/A Various Operations & Maintenance (Restricted) Illinois Funds 7 7 0% see below N/A On Demand Operations & Maintenance (Restricted) PFM Investments 12,781,450 12,737,172 28% see below N/A Various Working Cash PFM Investments 2,894,583 2,886,933 6% see below N/A Various Liability, Protection and Settlement PFM Investments 2,052,684 2,046,295 5% see below N/A Various Total $45,482,409 $47,285,977 100%

Interest Revenue Illinois Fund Rates - October 31, 2019 Interest Revenue Annualized rate - Money Market College Fund Oct-19 Fiscal YTD Low 1.864% Education $65,940 $208,958 High 2.007% Operations & Maintenance 3,726 11,829 Operations & Maintenance (Restricted) 44,279 140,574 Average 1.921% Working Cash 7,649 24,285 Liability, Protection and Settlement 6,389 20,285 PFM Investment Rates - October 31, 2019 Range of CD Rates Total $127,983 $405,931 Short Term* Long Term* Low - - High - - Yield to Maturity of Notes Short Term* Long Term At Cost 1.980% 2.260% At Market 1.940% 1.660%

*Currently there are no investments in these categories. McHenry County College Board Report #19-144 November 21, 2019

Ratification for Accounts Payable Check Register

Information

The attached accounts payable check register identifies the vendors that have been paid in the past month in the amount of $1,795,203.22. Please note that the expenses are not segregated into the respective funds.

Recommendation

It is recommended that the Board of Trustees ratifies payment of the accounts payable check register, for the period of Oct 1- Oct 31, 2019 totaling $1,795,203.22.

Clinton E. Gabbard President

Distribution of Monthly Check Register Payments 10/1/19 through 10/31/19

Cash Receivables Contingency

Other Expenditures Inventory

Prepaid Expenditures & Deferred Charges

Payroll Accounts Payable Deductions Deferred Revenue Capital Outlay Payable Other Liabilities State Governmental Sources Federal Governmental Sources Student Tuition & Fees Sales & Service Fees Other Revenue Contractual Services Utilities Employee Benefits General Materials & Supplies Fixed Charges

Travel & Conference/Meeting

Category Amount Percent Category Amount Percent Cash 0.00 0.00% Sales & Service Fees 614.25 0.03% Receivables 0.00 0.00% Other Revenue 0.00 0.00% Inventory 0.00 0.00% Employee Benefits 14,519.05 0.81% Prepaid Expenditures & Deferred Charges 200,221.44 11.15% Contractual Services 387,046.22 21.56% Payroll Deductions Payable 228,826.36 12.75% General Materials & Supplies 274,733.26 15.30% Accounts Payable 0.00 0.00% Travel & Conference/Meeting 16,842.84 0.94% Deferred Revenue 0.00 0.00% Fixed Charges 16,066.41 0.89% Other Liabilities 6,539.84 0.36% Utilities 99,277.53 5.53% State Governmental Sources 1,024.10 0.06% Capital Outlay 480,814.26 26.78% Federal Governmental Sources 12,984.40 0.72% Other Expenditures 55,685.96 3.10% Student Tuition & Fees 15.00 0.00% Contingency 0.00 0.00% Total All Categories 1,795,210.92 100.00%

H:\Board\FinanceAuditCmte\qryCkToObject2.xlsxOct 2019 Page 1 of 2 Six Month Select Vendor History Report

Six (6) Calendar Months SubClass Cat CatDesc PayeeID Payee Total Voucher FY19: (5-May) FY19: (6-Jun) FY20: (10-Oct) FY20: (7-Jul) FY20: (8-Aug) FY20: (9-Sep) Engineering 53 Contractual Services 0396644 Quality Engineering $7,005.00 $ 6,240.00 $ 765.00 Engineering 53 Contractual Services 0402264 HR Green Inc $731.78 $ 731.78 Engineering 58 Capital Outlay 0402264 HR Green Inc $68,028.70 $ 12,841.15 $ 2,964.50 $ 3,679.52 $ 31,656.35 $ 16,887.18 Engineering Total 75,765.48 19,081.15 2,964.50 4,444.52 32,388.13 - 16,887.18 Food Vendor 54 General Materials & Supplies 0395138 TURANO BAKING CO. $2,878.05 $ 406.89 $ 271.65 $ 772.83 $ 321.69 $ 329.35 $ 775.64 Food Vendor 54 General Materials & Supplies 0395263 GORDON FOOD SERVICE $128,009.53 $ 30,051.25 $ 6,813.76 $ 37,689.66 $ 11,564.68 $ 18,038.70 $ 23,851.48 Food Vendor 54 General Materials & Supplies 0396456 RIVERSIDE BAKE SHOP $4,136.81 $ 834.50 $ 992.61 $ 432.86 $ 712.05 $ 802.67 $ 362.12 Food Vendor 54 General Materials & Supplies 0414865 Quality Catering fo $3,715.90 $ 1,244.00 $ 497.60 $ 1,392.70 $ 581.60 Food Vendor Total 138,740.29 32,536.64 8,575.62 40,288.05 12,598.42 19,170.72 25,570.84 Landscaping 53 Contractual Services 0395554 INTERIOR TROPICAL G $2,000.00 $ 750.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 Landscaping 54 General Materials & Supplies 0394808 COUNTRYSIDE GARDEN $526.92 $ 526.92 Landscaping 54 General Materials & Supplies 0395554 INTERIOR TROPICAL G $1,167.50 $ 807.50 $ 360.00 Landscaping 59 Other Expenditures 0394808 COUNTRYSIDE GARDEN $230.00 $ 230.00 Landscaping Total 3,924.42 750.00 1,814.42 250.00 610.00 250.00 250.00 Legal 53 Contractual Services 0394606 Campion, Curran, La $450.00 $ 75.00 $ 300.00 $ 75.00 Legal 53 Contractual Services 0396460 ROBBINS SCHWARTZ $77,317.90 $ 13,051.55 $ 20,357.92 $ 16,588.75 $ 21,445.00 $ 5,874.68 Legal Total 77,767.90 13,051.55 - 20,432.92 16,588.75 21,745.00 5,949.68 Temporary Staffing 53 Contractual Services 0396989 WORKING WORLD INC $120,649.48 $ 26,300.48 $ 11,208.61 $ 19,339.39 $ 20,306.85 $ 21,088.39 $ 22,405.76 Temporary Staffing Total 120,649.48 26,300.48 11,208.61 19,339.39 20,306.85 21,088.39 22,405.76

Grand Total $ 416,847.57 $ 91,719.82 $ 24,563.15 $ 84,754.88 $ 82,492.15 $ 62,254.11 $ 71,063.46

Page 2 of 2 McHenry County College Board Report #19-145 November 21, 2019

Destruction of Closed Session Recordings

Information

Public Act 93-523 amended the Open Meetings Act to require public bodies in Illinois to keep “verbatim records” of their closed (executive) sessions. The verbatim record needs to be in the form of an audio or video recording. The law provides for the following regarding destruction of the recording:

• At least 18 months must have passed since the date of the meeting • The public body approves the destruction of the particular recording • The public body approves properly detailed minutes of the closed session

The recordings identified below will be physically destroyed; paper copies of the Closed Session minutes will be retained.

• Regular Board Meeting, April 26, 2018

Recommendation

It is recommended that the Board of Trustees approves the destruction on November 22, 2019 of the recordings of the following Closed Session: Regular Board Meeting, April 26, 2018.

Clinton E. Gabbard President McHenry County College Board Report #19-146 November 21, 2019

Request to Approve MCC 2020 Calendar of Events with Alcohol Service

Annually, the Board of Trustees approves the purchase of a year-long liquor license classification in order to provide more reasonable and economical purchasing options and timing for the Culinary Management program, and for the purpose of education and serving as part of its capstone restaurant course.

As the College continues to expand its connection to the community, business partners, and donors through outreach activities and events, there is also a need to provide controlled/limited alcohol service at additional community functions on College property over the coming year(s).

Per Board policy, 6.1.4—Drug and Alcohol-Free Workplace, the Board of Trustees may approve exceptions related to serving alcohol during a College function, or in connection with the instructional curriculum.

The following calendar outlines those events in calendar year 2020 that will offer limited alcohol service. Please note that this list excludes wine/beer service provided in Tartan Bistro during the Spring 2020 semester.

Date Event/Outreach Opportunity Audience/Attendees March/April 2020 Education to Empowerment Spring • Education to Empowerment members Membership Event (Tartan Bistro) • Education to Empowerment key prospects Spring 2020 Chef’s Table Events for Donors • Top donors/supporters (series-Tartan Bistro) • Key prospective donors to cultivate Fall 2020 – date to be Education to Empowerment Fall • Education to Empowerment members determined Membership Event – Speaker Series • Education to Empowerment key prospects September 2020 Annual Multi-Chamber Mixer • Community businesses and partners • Prospective adult students (credit/noncredit) October/November 2020 Annual President’s Dinner • Top donors/supporters • Key business and community partners

Recommendation

It is recommended that the Board of Trustees approves the 2020 calendar of events with alcohol service.

Clinton E. Gabbard President

McHenry County College Board Report #19-147 November 21, 2019

Determination of Seniority for Full-Time Faculty

Information

The attached Institutional Seniority List for the 2019-2020 academic year was created by the Faculty and Board Negotiation teams.

Contract language in Section 11.2 for Determination of Seniority states:

A. An Institutional Seniority List for reduction-in-force shall be compiled, mutually agreed upon, and posted electronically on an annual basis by November 1. This list reflects each faculty member’s seniority date as defined in Section 11.1.

B. At the start of each academic year, a team shall convene to update the Institutional Seniority List. This team will be comprised of the Chief Academic Officer and designees, Association President, Academic Council Chair, and the Negotiations Chair. Faculty removed from the Institutional Seniority List will be done with mutual agreement with prior notice to the faculty.

Recommendation

It is recommended that the Board of Trustees approves the 2019-2020 Institutional Seniority List for Tenured Full-Time Faculty, as listed on the attached report.

Clinton E. Gabbard President 2019-2020 Institutional Seniority List

Cross-referenced Department Facutly Name Date of Hire Seniority Discipline ACC Esarco, Ann 8/18/2000 1 ACC Saini, Rustam 8/14/2019 NT AET/IMT Zaccagnini, Heather 8/21/1998 1 AET/IMT Mihelich, Robert 8/19/2009 2 CMT AET/IMT Ungaro, Broc 8/15/2018 NT AMT Albamonte, Michael 8/24/2001 1 AMT Kivley, Nathan 10/6/2014 2 AMT McGinley, Joseph 10/1/2018 NT ANI - - - ANT Cameron, Judi 8/17/2006 1 AOM Freelove, Julie 8/18/2004 1 BUS/MGT ART Ruthven, Sarah 1/10/2007 1 ART Ortiz, Amy 8/13/2008 2 ART Irie, Matt 8/13/2008 3 ART Vician, Thomas 8/19/2009 4 ART Schmitz, Justin 8/12/2015 5 GRA BIO Garrison, Marla 8/18/2000 1 BIO Smith, Robert 8/15/2007 2 BIO Barna, Kelly 8/17/2010 3 BIO Goyal, Archna 8/17/2016 4 BIO McRay, Alyssa 8/15/2018 NT BIO Jaeger, Collin 8/14/2019 NT BUS/MGT Sullivan, Sarah 8/21/2003 1 HIS BUS/MGT Freelove, Julie 8/18/2004 2 AOM BUS/MGT Ridge, Sherry 8/12/2015 3 MKT BUS/MGT Domagalski, Sandy 8/14/2019 NT MKT CDM SENIORITY NOT AVAILABLE CHM Socol, Steven 8/20/1999 1 CHM Yzeiri, Irena 8/15/2018 NT CJS Johnson, Harriet 8/19/2009 1 CJS Brogan, William 8/17/2010 2 CLM/PAS Drzal, Tina 1/14/2015 1 CMT Mihelich, Robert 8/19/2009 1 AET/IMT CSC - - - DBM - - - DGM Engel, Meredith 8/18/2000 1 MAD/PRG/WEB EAS/GEG/GEL Erski, Theodore 8/23/1996 1 EAS/GEG/GEL Hamill, Paul 8/22/1997 2 EAS/GEG/GEL Kramer, Katie 8/19/2009 3 ECE Linder, Lisha 1/12/2001 1 EDU ECE Veljasevic, Melissa 8/27/2015 2 ECO Sasaki, Noriaki 8/22/2002 1 EDU Linder, Lisha 1/12/2001 1 ECE EGR - - - EMS - - - ENG Decio, Gabriel 8/18/1995 1 ENG Hazelgrove, Edward 8/22/1997 2 ENG Waters, Mark 8/24/2001 3 2019-2020 Institutional Seniority List

Cross-referenced Department Facutly Name Date of Hire Seniority Discipline ENG Poe, Katrine 8/24/2001 4 ENG Midday, Katherine 8/18/2004 5 ENG VanSickle, Cynthia 8/18/2004 6 ENG McCord, Robert 1/6/2005 7 ENG Humphrey, Anne 1/10/2007 8 ENG Countryman, Antoinette 1/9/2008 9 JRN ENG Crizer, Lisa 8/19/2009 10/11* ENG Power, Laura 08/13/2008-6/3/2018* 10/11* + ENG Nordgren, Starr 8/15/2012 12* FRE SENIORITY NOT AVAILABLE FRS Crain, Wesley 1/13/2016 1 GER SENIORITY NOT AVAILABLE GRA Schmitz, Justin 8/12/2015 1 ART HCE SENIORITY NOT AVAILABLE HFE Whalen, Elaine 8/17/2006 1 HFE Blaz, James 8/17/2006 2 HIS White, David 8/20/1999 1 HIS Culp, Todd 8/24/2001 2 PLT HIS Sullivan, Sarah 8/21/2003 3 BUS/MGT HIT Minicz, Allison 8/12/2015 1 HRT Spangenberg, Bruce 1/10/2002 1 IDS SENIORITY NOT AVAILABLE IND SENIORITY NOT AVAILABLE JRN Countryman, Antoinette 1/9/2008 1 ENG JRN Stockwell, James 8/13/2014 2 SPE LAS SENIORITY NOT AVAILABLE LIB Nelson, Elizabeth 9/2/2014 1 LIB Morales, Roger 1/17/2019 NT MAD/PRG/WEB Tetreault, Mike 1/13/2000 1 NET MAD/PRG/WEB Engel, Meredith 8/18/2000 2 MAD/PRG/WEB Brzezinski, Jacek 8/19/2009 3 ROB MAD/PRG/WEB Skrzypczak, William 8/13/2014 4 MAT Kostos, Tamela 8/21/1992 1 MAT Huang, Charlie 8/23/1996 2 MAT Martincic, Anne 8/22/2002 3 MAT Moore, Philip 8/21/2003 4 MAT Nath, Sanjivendra 8/18/2004 5 + MAT Middaugh, Laura 1/9/2008 6 + MAT Robison, Marie 8/19/2009 7 MAT Alheit, Deborah 8/19/2009 8 MAT Boring, Heidi 8/19/2009 9 MAT Korla, Anitha 8/12/2015 10 MAT Carlson, Mark 1/13/2016 11 MCC SENIORITY NOT AVAILABLE MKT Ridge, Sherry 8/12/2015 1 BUS/MGT MKT Domagalski, Sandy 8/14/2019 NT BUS/MGT MUS Hillstrom, Michael 8/15/2007 1 MUS Lush, Paige 8/19/2009 2 2019-2020 Institutional Seniority List

Cross-referenced Department Facutly Name Date of Hire Seniority Discipline NAE Stonecliffe, Jill 1/12/2006 1 NET Tetreault, Mike 1/13/2000 1 MAD/PRG/WEB NET Mujeye, Stephen 8/15/2012 2 NUR Sass, Angela 1/9/2008 1 NUR Eno, Cheryl 1/13/2014 2 NUR Ross, Deborah 1/13/2016 3 NUR Lynam, Kristin 8/16/2018 NT OTA Smith, Rebecca 1/11/2017 NT PAR - - - PDV SENIORITY NOT AVAILABLE PHI Gould, James 8/26/1988 1 PHI Young, Steve 8/24/2001 2 PHI Seitz, Timothy 8/18/2004 3 PHY - - - PLT Culp, Todd 8/24/2001 1 HIS PSY Braasch, Gerald 1/8/1999 1 PSY Grela, Christine 8/18/2004 2 PSY Farc, Maria-Magdalena 8/13/2008 3 PSY Deak, Robin 1/14/2015 4 PTA Louderman, Christen 8/17/2016 1 PTA Wallace, Angela 8/15/2018 NT ROB Brzezinski, Jacek 8/19/2009 1 MAD/PRG/WEB SOC Reagan, Mike 8/18/2000 1 SOC Venkataswamy, Shiela 8/19/2009 2 SPA Carson, Lindsay 8/13/2008 1 SPE Geller, Jay 8/18/2000 1 THE SPE Gabel, Bonnie 8/22/2002 2 SPE Compton, Ronald 8/19/2009 3 SPE Stockwell, James 8/13/2014 4 JRN THE Geller, Jay 8/18/2000 1 SPE WLD - - -

* If Laura Power re-enters the unit by 6/4/2021 her previous service will count. McHenry County College Board Report #19-148 November 21, 2019

Minimum Qualifications for Full-Time Faculty 2020-2021

Information

In May, 1983, the Board of Trustees adopted a set of Minimum Qualifications determined to be necessary, to insure appropriate faculty preparation for instruction in each of the College's credit courses and comply with accrediting and regulatory agency standards. Developed by faculty and administrative staff, the original document accounted for all credit courses taught to date by full-time faculty, as well as those taught by part-time faculty.

The addition of new courses to the curricula, realignment of existing courses, and the deletion of withdrawn courses necessitates that the Minimum Qualifications document be updated annually. In addition, the opportunity for review and refinement of existing Minimum Qualifications serves as an important means of insuring that the Minimum Qualifications determined for each course are, in fact, realistic in light of actual experience.

Recommendation

It is recommended that the Board of Trustees approves the Minimum Qualifications for Full-Time Faculty for the 2020-2021 academic year, as listed on the attached report.

Clinton E. Gabbard President McHenry County College Board Report #19-149 November 21, 2019

Interior Finish Work for Wash Station

To be developed. McHenry County College Board Report 19-150 November 21, 2019

Supply Chain Management Certificate Approval

Information

McHenry County College (MCC) is seeking approval from the Illinois Community College Board (ICCB) for the Supply Chain Management Certificate.

This certificate was developed by faculty within the Business Department. The curriculum was vetted and approved by faculty in the Career and Technical Education Division, the College’s Curriculum, Development and Review Committee, and academic administration.

The Supply Chain Management Certificate is a 21-credit-hour program that will prepare students for a variety of entry- and midlevel management positions, including: logistics; purchasing agent; operations manager; logistics analyst; and supply chain manager. Opportunities can be found in almost every arena: health; trade; manufacturing; telecommunications; government; retail; service; and e-business. The program can also help those already in management positions fine-tune their skills and become more effective in decision-making, problem-solving, and logistics – three vital areas.

This certificate can lead to an AAS in Manufacturing Management. The ICCB considers this certificate to be a ‘Reasonable and Moderate Extension’ of a degree. These courses can also be used toward other MCC certificates and degrees.

Recommendation

It is recommended that the Board of Trustees approves the certificate program in this report.

Clinton E. Gabbard President

McHenry County College Board Report #19-151 November 21, 2019

Request to Approve Contract Renewal for the Alertus Enhanced Desktop Notification

As part of its U.S. Department of Education compliance under the Jeanne Clery Act, colleges and universities are required to provide emergency notifications, timely warnings, and community advisories to alert its campus population of potential threats. These threats can be human made or natural disasters. The College currently uses the Alertus Enhanced Desktop Notification platform for a variety of emergency notifications, as well as for employee emergency desktop panic buttons.

The College’s current one-year contract with Alertus will expire in January 2020. The College is requesting Board approval to renew the contract for Alertus Technologies in order to continue its service without interruption, to comply with the Jeanne Clery Act, and to continue to keep our campuses safe and informed. Beginning in January 2020, Alertus Technologies will raise its annual costs for institutions this size to $9,950.00 per year. A four-year extended contract will provide an economy of scale that offers a graduated rate increase building up to the new amount. The payment schedule is below:

Year Amount 2020-2021 $7,450.00 2021-2022 $8,700.00 2022-2023 $9,950.00 2023-2024 $9,950.00

This purchase is exempt from bidding requirements as stated in the Illinois Public Community College Act Chapter 110 ILCS 805/3-27.1, exemption (e) which reads, “contracts for the maintenance or servicing of, or provision of repair parts for, equipment which are made with the manufacturer or authorized service agent of that equipment where the provision of parts, maintenance, or servicing can best be performed by the manufacturer or authorized service agent.” and exemption (f) which reads, “purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services.”

The total expense of $36,060.00 for the contract extension is budgeted in the General Institutional account within the Education Fund (Fund 01).

Recommendation

It is recommended that the Board of Trustees approves the four (4) year contract renewal for the Alertus Enhanced Desktop Notification system from Alertus Technologies of Beltsville, MD for $36,060.00.

Clinton E. Gabbard President

McHenry County College Board Report #19-152 November 21, 2019

Request for Purchase Carpet Replacement in Luecht Auditorium

Information

The Luecht Auditorium at McHenry County College was built in 1989 and is in need of updating. The October Board Meeting saw the approval of the contract to reupholster all of the seating. This proposal is for the replacement of all of the carpet in the Luecht Auditorium. These two projects will go hand-in- hand; as one area of seating is removed for upholstery work, the carpet underneath the affected area will also be replaced.

The College has recently partnered with the Mohawk Group and will again be utilizing the Sourcewell Consortium Purchasing Agreement, Code N7804 and Contract # 121715MCD for this work. This contract agreement includes Exceed Floors of Crystal Lake as the labor provider. This Consortium agreement will provide the lowest cost option for the carpet purchase and installation, meeting all college guidelines for purchasing and labor activities.

The consortium pricing includes removal of the existing carpet, preparation of the existing flooring as needed, installation of the new carpet, and double color stair nosing per ADA guidelines.

This expense is budgeted in the Physical Facilities Capital Outlay account in the Operations and Maintenance Fund.

Recommendation

It is recommended that the Board of Trustees approves the materials and labor for the carpet replacement in the Luecht Auditorium via the Sourcewell Consortium Purchasing Agreement, Code N7804 and Contract # 121715MCD, and Exceed Floors of Crystal Lake, IL, for $44,214.61.

Clinton E. Gabbard President

McHenry County College Board Report #19-153 November 21, 2019

Request to Renew Dell Hardware Support

Information

Hardware support on two main Storage Area Networks (SANs), two Dell Server Blade Chassis’, and five blades servers are expiring during FY 2020. The two SAN’s and two Blade Chassis’ devices house critical systems and services and need to continue serving the needs of MCC. This will require an additional two years of Dell support, except for the five blade servers which will only need one additional year of Dell support. The College is choosing to renew support on these devices in order to avoid re-leasing new ones for an additional one to two years. It is imperative that MCC has 24-hour, seven days/week support coverage on these crucial devices in the event of hardware failure. These SAN’s and Blades Chassis’ are still within their usable lifecycle, so MCC will be leveraging a multi-year support contract for two additional years of support. By renewing support on these devices instead of leasing new equipment, the College will save $19,559.84 by using a multi-year support contract directly through Dell at a one- time cost covering the two years of $76,095.78.

These services and supplies are exempt from bidding requirements as stated in the Illinois Public Community College Act Chapter 110 ILCS 805/3-27.1, exemption (f) which reads, “purchase and contracts for the use, purchase, delivery, movement or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services. ”

This expense is budgeted in the Operations and Maintenance Restricted Fund.

Recommendation

It is recommended that the Board of Trustees approves the two-year renewal of Dell hardware support from Dell, Inc., Round Rock, TX, for $76,095.78.

Clinton E. Gabbard President

McHenry County College Board Report #19-154 November 21, 2019

Request to Lease Server Lifecycle Replacements

Information

An Information Technology (IT) server over five years old is near the end of its useful life. Equipment of this age runs a higher risk of hardware failure, imposes higher maintenance costs, and is not compatible with new versions of software technologies. Since it is critical to maintain the College’s computing infrastructure environment with current and reliable technology, there are five existing Dell servers moving past their five-year end-of-life state during this fiscal year. These servers need to be replaced with newer servers compatible with the College’s existing infrastructure.

Over the past few years, the College has successfully transitioned to a Dell-centric server environment with Dell as the single provider of new server technology. Dell is one of the top three server technology providers in the world. Since the College has embraced new “blade server” technology over the last five years, five new Dell MX740C blade servers have been selected as the best solution for MCC’s needs. These new servers will house numerous virtual servers running mission-critical systems like the MCC external “mchenry.edu” web server, Microsoft SQL database servers, file servers, the voicemail system and other critical systems.

All the hardware noted above will be leased through the College’s existing Master Lease Agreement with Dell Financial Services on a five-year lease at an annual cost of $52,038.47 for a total five-year cost of $260,192.35.

These services and supplies are exempt from bidding requirements as stated in the Illinois Public Community College Act Chapter 110 ILCS 805/3-27.1, exemption (f) which reads, “purchase and contracts for the use, purchase, delivery, movement or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services.”

This expense is budgeted in the General Institutional Account in the Education Fund.

Recommendation

It is recommended that the Board of Trustees approves a five-year lease of server lifecycle replacements at an annual lease cost of $52,038.47 from Dell Financial Services of Round Rock, TX.

Clinton E. Gabbard President

McHenry County College Board Report #19-155 November 21, 2019

Approval of New Administrative and Staff Positions Title III Grant, Pathways to Persistence and Graduation

Information

McHenry County College (MCC) continues to be recognized for its efforts to increase student success. The College has been awarded a $2.25 million grant from the U.S. Department of Education under its Title III Strengthening Institutions Program to improve student engagement, persistence, and completion. The grant will be dispersed over five years. This award marks the first Title III grant and the second major U.S. Department of Education grant received by MCC since 2017.

The College, through its recently approved 2019-2024 Strategic Plan, has placed a priority on empowering students to successfully overcome all challenges and achieve their academic and professional dreams. The Title III grant provides much-needed resources to accelerate the College's efforts toward its mission of student success.

The five-year project, Pathways to Persistence and Graduation, will provide comprehensive academic and student support systems that will transform teaching and learning at MCC through development of the following initiatives: Academic programming will be redesigned to support incorporation of the guided pathways model that will provide students with a clear route toward their chosen careers, with regular feedback to keep them on track to complete their programs of study on time. Curriculum will be updated to add co-requisite education to gateway courses and high-impact instructional practices throughout; work-based learning and financial literacy programs will be scaled campus-wide. New technology systems will be installed, including an early alert system, pre-enrollment assessments and predictive analytics, course scheduling software, and career exploration software. Remodeled spaces for student services to facilitate cohesive, coordinated support from advising, success coaches, career services, financial aid, as well as career pathways-related co-curricular activities with faculty. Finally, Ongoing faculty and staff professional development will enhance MCC’s ability to support student engagement, achievement, and completion

To administer the Title III Grant Program, MCC will hire one full-time director, and one full-time program assistant, both funded by the grant. The grant is projected to last five years, with possible renewal. Once the grant is completed, a determination will be made as to if these positions will be continued as an institutional expense.

MCC needs to move forward quickly to recruit for these positions so that well-qualified individuals are hired and in place to begin the program by January 2, 2020. To do this, the College requests approval for these new positions.

 Director of Pathways to Success: New Position, Grant Funded Pay Minimum Benefit Midpoint Salary Maximum Salary Grade Salary Value A3 $62,236.54 $85,576.17 $108,915.79 $26,435.64 Classification: Administrator/Full-Time, Pay Grade A3, Exempt

Position Summary: The Director of Guided Pathways is a passionate champion of the student experience, student learning, and is ready to tackle the completion and retention challenges faced in higher education. This leader will plan, organize, direct, and coordinate functions and activities of the Title III Strengthening Institutions Program Grant: Pathways to Persistence and Graduation (P2PG). The ideal candidate will be an excellent collaborator who can, simultaneously, exhibit the audacity to believe MCC can increase retention and completion, and the humility to work with and support faculty, administrators, and student affairs professionals as we collectively tackle this great challenge. This opportunity to transform success pathways for future MCC students will include implementation of Guided Pathway’s principles aimed at providing students with opportunities to develop a connectedness to their learning journey and then surrounding those students with College support. Qualifications/Desired Qualifications: • Master’s Degree from a regionally accredited institution • Project management experience • Minimum of three years’ experience in higher education • Experience managing grants and teaching in a community college • Master’s degree from a regionally accredited institution in College Student Personnel, Higher Education, Advising or demonstrated experience in advising, academic administration, instructional design, or a similar field Supervisory Relationships: Program Assistant, Pathways to Success

 Program Assistant, Pathways to Success: New Position, Grant Funded Pay Minimum Benefit Midpoint Salary Maximum Salary Grade Salary Value 5 $14.95 Hourly $21.30 $27.66 Hourly $28,927.45 Classification: Staff/Full-Time, Pay Grade 5, Non-Exempt Position Summary: The Program Assistant-Pathways to Success will perform a variety of assistance and administrative support assignments in support of the day-to-day operations of the Title III: Pathways to Persistence and Graduation Grant (P2PG). The P2PG Grant implements a guided pathways model designed to support students both academically and through integrated student services. Qualifications/Desired Qualifications: • College level coursework (18+ credits) from a regionally accredited institution • Experience working with students with diverse academic, socioeconomic, cultural, and ethnic backgrounds • Two years of related office experience • Degree or Certification from a regionally accredited institution • Bilingual communication skills (English-Spanish)

Recommendation

It is recommended that the Board of Trustees approves the creation of the grant funded, new positions detailed above for Title III Program, effective November 22, 2019.

Clinton E. Gabbard President McHenry County College Board Report #19-156 November 21, 2019

Authorization for Personnel Appointment

Information

The Board of Trustees has no regularly scheduled meeting in the month of December 2019. Since the College continues to be open and operating during this time, it is critical that employee appointments for full-time administrators and faculty can continue, as the next Board of Trustees meeting will not be held until January 23, 2020.

Recommendation

It is recommended that the Board of Trustees authorizes Dr. Gabbard to approve full-time administrative and faculty personnel appointments prior to the January 23, 2020 regular Board meeting.

Clinton E. Gabbard President

McHenry County College Board Report #19-157 November 21, 2019

Request for Discretionary Unpaid Leave

Information

In accordance to the current Staff Council Agreement, 3.4 Discretionary Unpaid Leave for Personal Health or Family Hardship, an employee that has completed one year of service to the College may request an unpaid leave not to exceed one year, and shall only be granted after the employee has exhausted all applicable FMLA leave, sick leave, and vacation time.

MCC Staff Council member, Maria Tejada-Madera, has requested a leave from November 11, 2019 through December 18, 2019, for the purpose of addressing a family hardship. To date, Maria has been with the College for over 20 years in the Adult Education department in various part-time roles. Maria has a total of 15 hours of accrued time that will be used upon approval of this request.

3.4 Discretionary Unpaid Leave for Personal Health or Family Hardship An unpaid leave of absence may be granted for good cause, to an employee who has completed one (1) year of service to the College related to the restoration of health or the alleviation of a hardship associated with the immediate family. Such leave shall not exceed one (1) year, and shall only be granted after the employee has exhausted all applicable FMLA leave, sick leave and vacation time. Written application for such leave should be submitted to the Office of Human Resources who will transmit the request to the Board of Trustees for consideration. The written application must state specific reasons for the requested leave, and if the request is for the employee’s personal health reasons, the College may require a physician’s statement indicating the nature and expected duration of the medical disability. Action of the Board in granting any such leave shall be within its sole discretion and shall be non-precedential. Except as otherwise provided by law, and with consent of the carrier, an employee on such leave may maintain health insurance benefits by making timely payments of all premiums for such coverage to the College.

Recommendation

It is recommended that the Board of Trustees approve the discretionary unpaid leave request for part- time employee Maria Tejada-Madera for the dates of November 11, 2019 through December 18, 2019.

Clinton E. Gabbard President

McHenry County College Board Report #19-158 November 21, 2019

Request for Retirement

Information

Dolores (Dee) Comella, Coordinator of Court Mandated Programs, has submitted her intent to retire with her last date worked as November 22, 2019. Dee has been a valuable member of the College community and at her leaving, will have over 19 years of full-time service to the College.

Recommendation

In appreciation for Dee’s many contributions to the College, it is recommended that the Board of Trustees approve the President’s request to grant the honorary designation of Legacy status so that she may receive benefits awarded to such personnel.

Clinton E. Gabbard President

McHenry County College Board Report #19-159 November 21, 2019

Request for Retirement

Information

Geary Smith, IT Project Manager, has submitted his intent to retire with his last date worked as December 31, 2019. Geary has been a valuable member of the College community and at his leaving, will have over 23 years of full-time service to the College.

Recommendation

In appreciation for Geary’s many contributions to the College, it is recommended that the Board of Trustees approve the President’s request to grant the honorary designation of Legacy status so that he may receive benefits awarded to such personnel.

Clinton E. Gabbard President

McHenry County College Board Report #19-160 November 21, 2019

Adoption of 2019 Tax Levy

Information

At the October 24, 2019 Board meeting the Board approved a Resolution for a 2.61% increase in the tax levy over the prior year. The Property Tax Extension Limitation Law (PTELL) allows for an increase of 5% or equal to the Consumer Price Index-Urban (CPI-U which was 1.9%), whichever is less.

Table 1: Estimated 2019 Tax Levy (Increase with New Growth) 2018 2018 2018 Actual 2019 Actual to 2019 Board Approved (after PTELL) Proposed Proposed Levy Purpose/Fund Levy Levy Levy Difference Social Security (Fund 12) $375,000 $375,000 $375,000 $0 Auditing (Fund 11) 75,000 75,000 $75,000 $0 Liability Insurance (Fund 12) 1,005,742 1,005,742 $1,032,444 $26,702 Education (Fund 01) 23,827,248 23,827,248 $24,459,854 $632,606 Building (Fund 02) 2,683,946 2,683,946 $2,755,204 $71,258 Life Safety $0 $0 $0 $0 Total Non-Bond Funds 27,966,936 27,966,936 28,697,502 730,566

Total Levy $27,966,936 $27,966,936 $28,697,502 $730,566

ESTIMATED 2019 Aggregate Levy % Increase over 2018 Actual Levy (rounded) 2.61%

A change in property tax payment may still result if a decline in the Equalized Assessed Value (EAV) occurs. If the EAV increases, the estimated property tax payment would most likely decrease. Actual EAVs for Boone, Kane, Lake and McHenry Counties were not available at the time of our filing, which required the College to estimate the impact of the tax levy on properties.

Recommendation

It is recommended that the Board of Trustees approves and adopts the 2019 Tax Levy as stated for a total levy of $28,697,502. The levy may be adjusted by the County Clerks’ Offices according to the resolution adopted by the College Board of Trustees based on the EAV information and CPI-U to comply with Property Tax Extension Limitation Law limits as may be applicable.

Clinton E. Gabbard President RESOLUTION

Instructions to County Clerks on the Apportionment of Potential Extension Reductions for 2019 Tax Levy Community College District 528 Boone, Kane, Lake, and McHenry Counties, Illinois

WHEREAS, pursuant to the limiting rate provisions of the Property Tax Extension Limitation Law (hereinafter “Law”), the County Clerks of Boone, Kane, Lake, and McHenry Counties may notify this Board of Trustees that reductions will be made to property tax extensions for the College District’s 2019 tax levies; and

WHEREAS, the Law provides that the County Clerks are to make extension reductions proportionately among the College District’s funds unless otherwise requested by the College District; and

WHEREAS, this Board of Trustees desires that the tax extension reductions mandated by the Law be apportioned among its funds in a manner which is not proportional among all funds;

NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of McHenry County College, Community College District 528, Boone, Kane, Lake, and McHenry Counties, Illinois, as follows:

Section 1. The County Clerks for Boone, Kane, Lake, and McHenry Counties are hereby directed that the tax extensions for the following funds shall not be reduced:

Social Security and Medicare Protection, Health & Safety Audit

Section 2. The County Clerks for Boone, Kane, Lake, and McHenry Counties are hereby authorized and directed that if any reductions are required to be made to the College’s tax levy that all such reductions shall be made to the following fund as indicated:

Education 85% Operations and Maintenance 10% Tort Immunity 5%

Section 3. The Chairperson and Secretary of this Board of Trustees are hereby authorized and directed to file the certified copy of this Resolution with the County Clerks of Boone, Kane, Lake, and McHenry Counties.

Section 4. This Resolution takes effect upon its adoption.

- 1 - ADOPTED THIS 21st day of November, 2019, by the following roll call vote:

AYES______

NAYS______

ABSENT______

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT 528 BOONE, KANE, LAKE, AND MCHENRY COUNTIES, ILLINOIS

By:______Chair, Board of Trustees

ATTEST:

______Secretary, Board of Trustees

- 2 - CERTIFICATE OF TAX LEVY

Community College District No. 528 County(ies) Boone, Kane, Lake, and McHenry

Community College District Name: McHenry County College and State of Illinois

We hereby certify that we require:

the sum of $ 24.459,854 to be levied as a tax for educational purposes (110 ILCS 805/3-1), and

the sum of $ 2,755,204 to be levied as a tax for operations and maintenance purposes (110 ILCS 805/3-1), and

the sum of $ 0 to be levied as an additional tax for educational and operations and maintenance purposes (110 ILCS 805/3-14.3), and

the sum of $ 1,032,444 to be levied as a special tax for purposes of the Local Government and Governmental Employees Tort Immunity Act (745 ICLS 10/9-107), and

the sum of $ 375,000 to be levied as a special tax for Social Security and Medicare insurance purposes (40 ILCS 5/21-110 and 5/21-110.1), and

the sum of $ 75,000 to be levied as a special tax for financial audit purposes (50 ILCS 310/9), and

the sum of $ 0 to be levied as a special tax for protection, health, and safety purposes (110 ILCS 805/3- 20.3.01), and

the sum of $ 0 to be levied as a special tax for (specify) purposes, on the taxable property of our community college district for the year 2019.

And that the levy for calendar year 2019 be allocated 50% for Fiscal Year 2020 and 50% for Fiscal Year 2021.

Signed this 21st day of November , 2019 Chair of the Board of Said Community College District

Secretary of the Board of Said Community College District

When any community college district is authorized to issue bonds, the community college board shall file in the office of the county clerk in which any part of the community college district is situated a certified copy of the resolution providing for their issuance and levying a tax to pay them. The county clerk shall each year during the life of a bond issue extend the tax for bonds and interest set forth in the certified copy of the resolution. Therefore, to avoid a possible duplication of tax levies, the community college board should not include in its annual tax levy for the bonds and interest.

Number of bond issues of said community college district which have not been paid in full 0 .

This certificate of tax levy shall be filed with the county clerk of each county in which any part of the community college district is located on or before the last Tuesday in December.

(DETACH AND RETURN TO COMMUNITY COLLEGE DISTRICT)

This is to certify that the Certificate of Tax Levy for Community College District No. 528 Counties of Boone, Kane, Lake, and McHenry and State of Illinois on the equalized assessed value of all taxable property of said community college district for the year 20___ was filed in the office of the County Clerk of this county on ______, 20____ .

In addition to an extension of taxes authorized by levies made by the board of said community college district an additional extension(s) will be made, as authorized by resolution(s) on file in this office, to provide funds to retire bonds and pay interest thereon. The total amount, as approved in the original resolution(s), for said purpose for the year 20 is $ .

Date County Clerk and County State of Illinois Counties of Boone, Kane, Lake, and McHenry

CERTIFICATE

I do hereby certify that I am the duly qualified and acting Secretary of the Board of Trustees of Community College District No. 528, McHenry, Kane, Lake and Boone Counties, Illinois, and as such official I am also the keeper of the corporate records of said Board.

I do further certify that attached hereto is a true and correct copy of the 2019 Tax Levy of the Board of Trustees of Community College District No. 528, Boone, Kane, Lake, and McHenry Counties, Illinois, adopted by said Board at a duly called meeting held on November 21, 2019.

Dated this 21st day of November, 2019.

______Tom Allen, Secretary

State of Illinois Counties of Boone, Kane, Lake, and McHenry

CERTIFICATE

I do hereby certify that I am the duly qualified and acting Treasurer of Community College District No. 528, Boone, Kane, Lake, and McHenry Counties, Illinois, and as such official I do further certify that the District levied an amount of ad valorem tax that is less than or equal to 105% of the final aggregate extension plus any amount abated prior to extension for the preceding year, therefore the publication and hearing provisions of Truth in Taxation are inapplicable.

Therefore, the provisions of sections 18-65 through 18-85 of the Truth in Taxation Law do not apply to the adoption of the 2019 aggregate levy, and the College District is not required to publish notice of or conduct a hearing thereon.

Dated this 21st day of November, 2019.

______Robert Tenuta, CFO/Treasurer

TRUTH IN TAXATION

CERTIFICATE OF COMPLIANCE

I, the undersigned, hereby certify that I am the presiding officer of McHenry County College, District No. 528, and as such presiding officer I certify that the tax levy, a copy of which is attached, was adopted pursuant to, and in all respects in compliance with the provisions of Section 18-60 through 18-85 of the “Truth in Taxation Act.”

Notice and hearing requirements of Section 18-65 through 18-85 of the Truth In Taxation Act are not applicable.

This Certificate applies to the 2019 Levy.

November 21, 2019

Presiding Officer: ______Clinton E. Gabbard, President McHenry County College Board Report #19-161 November 21, 2019

Board Approval of Exceeded Travel Expenses

Information

Per Board Policy 2.15 Reimbursement of Travel, Meal and Lodging Expenses any reimbursable expenses of a College administrator or employee that exceeds the maximum allowed under the regulations adopted under Section 2 of this Policy requires approval by a roll call vote at an open meeting of the Board of Trustees.

On September 10, 2019, Dawn Katz, Dean of Social Sciences and Public Services, attended the ICCB High Quality CTE Programming Meeting, held in Springfield, IL. The room rate excluding taxes was $219.00. Per Policy 2.15, the maximum reimbursable rate for lodging in Springfield is $189.00 excluding taxes, for a difference of $30.00.

This expense is budgeted in the Out-of-District Travel account in the Education Fund.

Recommendation

It is recommended that the Board of Trustees approves the exceeded expenses allowed by Board Policy 2.15, in the amount totaling $30.00.

Clint E. Gabbard President McHenry County College Information Report November 21, 2019

New Employees Information

The following list identifies new employees or those who have transferred to another position at McHenry County College.

Position Classification Start Date Employee Name Primary Position Status STAFF 10/21/2019 Victor Mercado* Lead Groundskeeper T STAFF 10/21/2019 Dora Koleno Divisional Secretary, Health Professions N

ADJ 10/30/2019 Megan Petersohn Tutor (NS) - Access and Disability Services N

ADJ 10/30/2019 Megan Petersohn Tutor (NS) Perkins N ADJ 10/30/2019 Megan Petersohn Tutor (NS) - Sage N STAFF 11/3/2019 David Liss* Office Assistant II Arts and Humanities T Rosemarie STAFF 11/3/2019 Office Assistant II Math and Science T Shemaitis* Administrative Assistant II Social Sciences STAFF 11/3/2019 Julie Nordholz* T and Public Service Administrative Assistant II Arts and STAFF 11/3/2019 Linda Spengel* T Humanities STAFF 11/3/2019 Jennie Hoffmann* Administrative Assistant II Adult Education T Administrative Assistant II Career and STAFF 11/3/2019 Kathy Hoover* T Technical Education Administrative Assistant II Social Sciences STAFF 11/3/2019 Christine Glans* T and Public Service Administrative Assistant II College and STAFF 11/3/2019 Tracy Champion* T Career Readiness Yolanda STAFF 11/3/2019 Administrative Assistant I Adult Education T Hernandez* STAFF 11/3/2019 Dora Koleno* Administrative Assistant II Allied Health T Administrative Assistant II Community STAFF 11/3/2019 Tracy Berry* T Education STAFF 11/3/2019 Sarah Lemkau* Office Assistant III HR T Amanda STAFF 11/3/2019 Administrative Assistant I Library T McManaman* Administrative Assistant II Career and STAFF 11/3/2019 Jessica Schadd* T Technical Education STAFF 11/3/2019 Robert Radell Network Information Security Analyst N Position Classification Start Date Employee Name Primary Position Status Administrative Assistant II Mathematics and STAFF 11/3/2019 Karen Krantz* T Science STAFF 11/4/2019 Gerardo Banuelos Student Veterans Resource Center Assistant N STAFF 11/4/2019 Jamie Niemeyer Hydroponics/Greenhouse Assistant N

STAFF 11/4/2019 Samantha Siewrok Academic Advisor N

STAFF 11/11/2019 Sebastian Drywa Information Security Manager N

STAFF 11/11/2019 Franklin Ortega Coordinator of Multicultural Affairs N Coordinator of Orientation and STAFF 11/11/2019 Brandon Santana* T Academic Advisor Through November 13, 2019

*Current MCC employee who has transferred or accepted a different or additional position.

Position Status Key: R=Replacement; N=New; Retitled/Reclassified=RC; T=Transfer to New Position; A=Add’l Position; Seasonal=S McHenry County College Information Report November 21, 2019

Employee Resignations and Retirement Notifications

Information

The following list identifies employees who have served their last day of employment or resigned from their position at McHenry County College.

Classification End Date Employee Name Primary Position Staff 11/15/2019 Maricella Garza Credentials and Data Integrity Evaluator Coordinator, Internship & Staff 11/15/2019 Evelyn Seiler Apprenticeship Programs Staff 10/24/2019 Ann Weaver Admissions Specialist Administrator 10/25/2019 Karen Smith Director, Bookstore

The following list identifies employees who have submitted their intent to retire from their position at McHenry County College.

Retirement Classification Employee Name Primary Position Date Staff 11/22/2019 Dee Comella Coordinator, Court Mandated Programs Through November 13, 2019

McHenry County College Information Report November 21, 2019

November 2019 Committee Meeting Summary

Tuesday, November 12, 2019 – Committee of the Whole Meeting • President’s Report: Dr. Gabbard thanked all who attended the President’s Dinner on Friday, November 8, and noted so many people commented on this great event of generous giving. We exceeded funds raised over the 2018 event; these funds are used toward student scholarships. Dr. Gabbard also acknowledged the two 2019 Distinguished Alumni award recipients, Sue Kirby and Shawn Tegtmeier. He also noted the wonderful turnout at MCC’s November 7 Health Professions Open House, which showcased the new simulation labs. He encourages anyone who has not yet had a chance to tour the new simulation labs to contact our office to arrange a visit.

Dr. Gabbard congratulated the MCC Women’s Volleyball team that recently won the Region IV title. The team will travel to West Virginia next week to compete in the national tournament. He also congratulated the MCC Women’s Tennis team on their Region IV title, earning them the chance to compete at the NJCAA National Tournament in May 2020. The tennis team was introduced at the meeting, along with Jim Stockwell, who won the Coach of the Year award.

Lastly, Dr. Gabbard reminded the Board that MCC’s Day of Giving is slated for Thursday, November 14. This is an opportunity for all to help students achieve their educational goals and support MCC’s Student Success Fund. The Friends of MCC Foundation Board of Directors will match every dollar donated, up to $3,000, so he encourages all to consider a contribution to this very worthy effort.

• Current Renovation Initiatives: Dr. Gabbard presented artist renderings of three of the proposed renovation projects, which have been planned for some time. First, the goal of updating our main entry area near the Welcome Center is to make our Admissions, Financial Aid, and Registration offices more visible and conducive to students in order for them to be able to complete the admission and registration processes more efficiently. Next, in regard to the Room A218 office space where some administrative offices used to be, we will create student engagement areas with large collaboration spaces for studying in small/large/study/tutoring groups. With an open design that includes windows to add light, the renovated space will be geared toward attracting quiet study. The third project is the MCC Bookstore renovation, creating an open and inviting storefront that people will notice. It will feature more merchandise, storage space, and a dressing room to try on apparel.

• Preliminary October Financial Statements: Mr. Tenuta provided a brief summary of the preliminary financials, noting that we are on track with the planned budget, with no unexpected activity.

• Future Agenda Items/Summary Comments by Board Members: Vice Chair Walsh asked about when tuition and investments discussions would be taking place. Mr. Tenuta answered that tuition will likely be discussed in January to bring to the Board in February. He added that investments will be discussed as usual as soon as this calendar year wraps up.

• Closed session: A closed session was held under Exception #1, Personnel (President’s Evaluation) and Exception #21, Review of Closed Session Minutes.

• Acceptance of Closed Session Minutes: The minutes of the October 15, 2019 Committee of the Whole Closed Session were accepted as presented.

McHenry County College Information Report November 21, 2019

Friends of MCC Foundation Information Report

New Additions to Foundation Board and Committees New Board members for the Friends of MCC Foundation participated in a Board Orientation session with Foundation leadership on November 12. The Foundation also welcomed community members, Kate Wade and Laurie Crain, to the Scholarships and Programs Committee, and Melanie Perry to the Fundraising Committee.

Scholarship Update Applications for Spring 2020 scholarships closed on October 6. Applications have been evaluated, and award notifications will be sent prior to Thanksgiving. A total of 252 students submitted applications, which is a 33% increase over Spring 2019 applications.

Education to Empowerment The Education to Empowerment (E2E) scholarship program hosted its fall speaker event, Stronger Together: Women Supporting Women, on Wednesday, October 23. More than 150 members and guests were in attendance to hear guest speaker, Jodi Bondi Norgaard, Founder of Dream Big Toy Company and the creator of the award-winning Go! Go! Sports Girls line of dolls, books, and apps for girls. Following the evening, three new people joined E2E as members, and more than 30 guests expressed interest in The E2E Executive Committee with Jodi Bondi Norgaard (center). membership.

2019 President’s Dinner The 2019 President’s Dinner was held on Friday, November 8, with the goal of raising funds for student scholarships. A total of 101 attendees gathered together to learn more about student needs, hear about upcoming College initiatives, and honor this year’s two distinguished alumni. The event raised more than $81,000, a 35% increase over last year.

The event began with the Distinguished Alumni Award ceremony, sponsored again by Advocate Good Shepherd Hospital. This year, the two award recipients are Susan M. Kirby of Woodstock and Shawn Tegtmeier of Crystal Lake.

The Foglia Family Foundation served as the Presenting Sponsor for the evening. President’s Dinner sponsors also included: American Community Bank & Trust; BCU; Demonica Kemper Architects; Gary Lang Auto Group; The Gliniecki Family Charitable Fund; Mercyhealth; Pepper Construction Company; Robbins Schwartz; Shaw Media/Northwest Herald; Sikich LLP; Stan’s; Snap-on; UniCarriers Americas Corporation; and an anonymous Friend of MCC.

MCC Day of Giving The Friends of MCC Foundation hosted its first MCC Day of Giving on Thursday, November 14, one day in advance of National Philanthropy Day. To inspire greater giving on this day, the Foundation Board generously stepped up to support with a matching gift of up to $3,000. The day specifically focused on growing the MCC Student Success Fund. Several Foundation Board Members, employees, and volunteers recorded video clips about why they give to MCC and were shared on social media to encourage donors.

Employee Giving Campaign The Together, We Make a Difference Employee Giving Campaign kicked off in October and will run through the end of November. The Foundation team has visited several division meetings and the MCC Faculty Council to encourage employees to give and to get more involved with the Foundation through events, the MCC Alumni Association, becoming a scholarship application reviewer, etc. The Foundation’s annual goal is to reach 100% participation from all employees. Last year, employees donated more than $34,000 through the campaign.

Foundation Community Participation On Thursday, October 17, the Foundation team attended the first session of the Experts and Insights Faculty Speaker Series, presented by Marla Garrison, participated in the MCC Manufacturing Breakfast on Wednesday, October 23, MCC Night on Wednesday, November 13, and welcomed Harvard high school’s Upward Bound students for a visit to the Foundation office to learn more about scholarship opportunities. The team also gave scholarship presentations at the Rotary Club of Woodstock meeting on Friday, October 18 and the Rotary Club of McHenry meeting on Thursday, October 24.

New Scholarships MCC faculty member, Sherry Ridge and her husband Randy Ridge established the Julie A. Ridge Memorial Scholarship to benefit MCC students with special needs and disabilities. The $1,000 scholarship will be awarded each fall and spring semester, and may be used for tuition, books, fees, and other needs such as transportation or child care.

Giving Tuesday Giving Tuesday, the global day to encourage charitable giving, is on Tuesday, December 3, 2019. Celebrated on the Tuesday after Thanksgiving, the Foundation will run an online campaign to promote donations to the Foundation. On this day, MCC Alumni who make a donation of $50 or more will receive an exclusive alumni sweatshirt.

2019 Annual Appeal The 2019 Annual Appeal will be mailed to all active donors in early December.

People in Need The People in Need Forum will take place at McHenry County College on January 25, 2020. The committee is identifying topics for the educational sessions and have received renewed sponsorship from Rotary Club of Crystal Lake Dawnbreakers and the Mental Health Board. McHenry County College Information Report November 21, 2019

Office of Marketing and Public Relations Update

McHenry County College’s Office of Marketing and Public Relations (OMPR) supports the institution’s planning efforts through deliberate, strategic marketing, and communication efforts to key target markets, including: students, donors, alumni, community, and employees. Taking a full-service, internal marketing agency approach to its projects, OMPR creates and enforces innovative and comprehensive branding initiatives, communications, and promotions for the institution and its programs. All efforts support the College’s institutional goals, and integrate a variety of approaches for every project and campaign, while managing individual initiatives that require a mix of, or all, services. Services often include, but are not limited to:

• Brand Development • Information • Publicity • Copywriting Campaigns • Script Development • Event Management • Interactive Content • Social Media and and Marketing • List Acquisition Networking • Graphic Design • Media Training • Web Applications • Focus Group • Photography • Web Design and Coordination • Video Production Programming • Illustration and Audiovisual Services

The following information highlights a portion of the current marketing and communication efforts underway to grow MCC’s enrollment and population, strengthen MCC’s identity in the community, and share MCC’s stories.

• Publications: OMPR is currently working on these important publications: o Catalyst—Workforce, Community, and Business Programs at Shah Center o Noncredit Schedule o Updates to MCC View Book o MCC Admissions and Recruitment Materials

• Integrated Marketing Campaigns: Efforts are underway to promote a variety of programs and events that are important to student success, as well as increase enrollment and retention efforts. These campaigns are all focused on providing critical information about time-sensitive processes and activities: o MCC President’s Dinner promotion, branding, and support o MCC “Truth is…” marketing campaign o Fall 2019-Spring 2020 print and outdoor media/billboard campaign o Apprenticeship/internship publicity and marketing support o Transfer partnership awareness campaign o Joint Agreement tool o Adult Education promotional support o Program sell sheets (new and updates) o Guided Pathway marketing support

1 o Marketing campaign for adult learners o Marketing campaign for area employers o College and Career Readiness awareness and promotions o Financial Aid Night promotions o Financial Aid workshop marketing promotion o Noncredit and Continuing Education program publicity o Interactive content for specific target programs o Sponsored Content Campaign with NW Herald (monthly editorial about MCC via print, online, social media, and video) o 2019-20 Radio Campaign (STAR 105.5 and WNIJ NPR) o Twofer promotions (Learning Communities) o Culinary new course promotion o Sweet Scots student bakery promotion o Spring 2020 registration and course promotion o Athletics promotions and support (web, calendars, students of the month, etc.) o Workforce Solutions promotion (with Shah Center) o Faculty Speaker Series (Experts and Insights) promotion and support o Planetarium Shows promotion and support o Dual Enrollment branding and identity work o Dual Degree marketing support o Upward Bound marketing support o MCC in Harvard event promotion and support o Nursing accreditation promotion and support o Health Professions open house for new simulation labs – promotion o Friends of MCC Foundation Promotional Support . Marketing efforts to push scholarship awareness and applications . MCC alumni engagement efforts . Education to Empowerment promotional support . Alumni event support . MCC Day of Giving promotion

• MCC Brand Identity Efforts: The following efforts are underway to support a timely follow-up and measurement of MCC’s brand implementation success to date: o MCC website development project (content management system) o Environmental graphics for interior o Video series – alumni connections throughout the community o Submission of branded work and materials to national award competitions o Updating MCC style guide and brand book o Environmental graphics for MCC Bookstore o Environmental graphics for MCC Welding Center

• Outreach Efforts: These efforts specifically focus on community outreach and collaborative partnerships: o MCC awareness campaign – programs and faculty o Social media campaign boosts to reach prospective students o Career Services awareness and promotion o Small Business Fair promotion and support o MCC Night promotion and support

2 Monthly Releases and Features The following releases and feature stories were submitted to local and regional media outlets from October 18, 2019—November 12, 2019.

• "Explore the Haunted Midwest" at McHenry County College • Halloween Concert to Feature MCC Concert Band, Crystal Lake Community Band • McHenry County College Occupational Therapy Students Recognized for Outstanding Achievements at State Conference • McHenry County College to Host MCC Night for Prospective Students, Community Members • Earth-Friendly Products, Sustainable Lifestyles on Display at McHenry County College's Green Living Expo • Enrollment Growing at McHenry County College, as Colleges Across Illinois See Declines • Award-Winning Entrepreneur to Speak About Women’s Leadership and Empowerment at MCC • McHenry County College to Recognize Veterans with Ceremony on Friday, November 8 • MCC Student Photography Featured in Woodstock Gallery Reception on November 7 • MCC Announces 2019 Distinguished Alumni Susan Kirby and Shawn Tegtmeier • McHenry County College Recognizes Veterans with Ceremony on Friday, November 8 • Friends of MCC Foundation Launches Day of Giving to Support Student Success Fund • McHenry County College Planetarium Hosts Monthly Community Shows

*Note: The above list does not include all interviews/stories initiated by the press. Press clippings about McHenry County College can be found at the following link: www.mchenry.edu/press.

3 McHenry County College Office of Resource Development (ORD) Update Information Report November 21, 2019 This monthly report highlights grants that have been awarded or denied during the month prior, as well as grants that have been submitted and are awaiting notification, and grant proposals that are being developed for future submission.

GRANTS AWARDED: None

PENDING APPLICATIONS Funding Source Brief Description Amount Status Expected Requested Notification

Gerry and Bill Cowlin The Friends of MCC Foundation is requesting funds to support $10,000 Pending November Foundation MCC’s Student Success Fund and to sponsor the Listening for a Cause event. Illinois Community The purpose of this grant is to create or expand bridge programs $308,765 Pending November 22 College Board (ICCB) and transition services which prepare adults with limited academic Illinois Bridge and or English skills to enter and succeed in credit-bearing Transition Grant postsecondary education and training leading to employment in higher skill, higher wage, in-demand occupations.

APPLICATIONS IN DEVELOPMENT Funding Source Brief Description Estimated Status Submission Amount Date

Nuts, Bolts, and Based on the success of last years’ programs, MCC was invited to $4,500 In December 1 Thingamajigs submit for continued funding to support summer manufacturing Development Foundation camps for girls only, middle school students, and high school students, to be offered as part of MCC’s Kids and College program. Students will have the opportunity to design and manufacture their own product, while also learning entrepreneurial skills. U.S. Department of The purpose of the SSS Program is to increase the number of $1.2 million In TBD Education TRIO Student disadvantaged, low-income college students, first-generation Development Support Services (SSS) college students, and college students with disabilities who complete a program of study at the postsecondary level.

1

McHenry County College Office of Resource Development (ORD) Update Information Report November 21, 2019

Funding Source Brief Description Estimated Status Submission Amount Date

Technology and TMA, a non-profit trade association serving smaller manufacturing TBD In TBD Manufacturing companies in Illinois, formed the Education Foundation to increase Development Association (TMA) awareness of manufacturing careers, promote manufacturing careers and encourage manufacturing technology training.

APPLICATIONS DENIED: None

GRANTS UNDER REVIEW Grant prospects in the exploratory phase, to determine their feasibility for addressing one or more of MCC’s strategic priorities. Funding Source Brief Description Estimated Status Submission Amount Date

HHS Substance Abuse and This grant provides funding to help enhance mental health Up to Research TBD Mental Health Services services and suicide prevention training for students. $306,000 Administration, over three Garrett Lee Smith Campus years Suicide Prevention grant DOJ Office on Violence Against This grant supports the development of a comprehensive Up to Research TBD Women, Grants to Reduce response to improve victim safety and provide services and $300,000 Sexual Assault, Domestic support for victims. over 36 Violence, Dating Violence, and months Stalking on Campus Up to USDA Secondary Education, This program promotes and strengthens secondary Research TBD $300,000 Two-Year Postsecondary education and two-year postsecondary education to over 36 Education, and Agriculture in advance excellence in education and encourage more months the K-12 Classroom Challenge young adults to pursue and complete a degree in the food Grants Program (SPECA) and agriculture sciences.

2

McHenry County College Information Report November 21, 2019

Sustainability Center Update

Spotlight on 2019 Green Living Expo The 2019 Green Living Expo was held at MCC on Saturday, November 2, 2019. Over 850 interested visitors enjoyed joined over 110 vendors, exhibits, organizations, and artists for this annual and unique event. This year’s expo welcomed many new vendors, including several solar energy companies, organic teas, eco promotional products, and a hemp products company. Many MCC employees and students participated, including representation from these programs: Center for Agrarian Learning; Horticulture department; and Automotive department. Several of the participating vendors shared that they are MCC alumni. This year’s event also featured:

• Tours of updated greenhouse and new high tunnels. • Exciting participation from the Shedd Aquarium. • MCC’s hybrid truck, along with eight electric and hybrid vehicles from the Fox Valley Electric Car Club and private owners. • The Eco-Illini Solar Car team, plus two new, additional student solar car teams this year: the Western Michigan University Sunseeker, and the Illinois State University Solar Car team (see photo). These teams were all delighted to share information about their fantastic cars and their amazing experiences across the globe. • The McHenry County Department of Health conducted a paint recycling event during the morning of the Expo. Over 130 cars recycled approximately 1,743.5 gallons of paint. • The Northern IL Beekeepers Association, the Midwest Native Bee Alliance, Terra Vitae Farm, and River Ranch Farm were all part of the day and shared unique information.

An event like this truly takes a great team. The Sustainability Center team would like to thank many for their contributions toward this successful event: Campus Police/Safety; Conference and Event Services; Office of Marketing and Public Relations; Registration; Advising; Student Activities; Physical Facilities; Athletics; Duplication Center; President Gabbard; and the MCC Board of Trustees. Special thanks to all of the faculty and staff who helped promote the event, as well as volunteers from Phi Theta Kappa, the Student Environmental Action Club, the MCC Sustainability Committee, and the Expo Planning Committee.

Ongoing Initiatives Green Campus: • The Sustainability Center focused on “reuse” for Campus Sustainability Month during October 2019. Each week there were tables of free, gently used office supplies from the Re-Use It Corner around the campus. There also was a weekly theme (e.g., folders, binders, etc.), plus some surprise items. A total of 2,401 items were rehomed, which saved the College $8,492.24 in costs if the items were to be purchased new. • As part of 2019 Professional Development Day, employees had an opportunity to take a Wellness/Sustainability walking tour. Participants walked briskly around the campus while discussing some of the sustainable highlights. Of special interest was the new green roof connecting Buildings E and F. • In October, Sustainability Director, Kim Hankins attended a workshop sponsored by ComEd: Energy Efficiency Program workshop for college and university customers. Several other community colleges attended as well, providing productive discussion. • Student Environmental Action Club Updates: o In October, the student club members participated in a monthly restoration day at Loyola University Retreat and Ecology Campus (LUREC), assisted with the county recycling drive at MCC, and volunteered their time at the Green Living Expo. o The club meets on Thursdays at 3:30 p.m. in Room C122A (new Sustainability Center location). Please follow the Student Environmental Action Club on Instagram (@mccsustainability) and Facebook (www.facebook.com/mccseac).

Green Community: • MCC’s Sustainability Center co-hosted a movie with the Environmental Defenders of McHenry County on October 28, 2019. The documentary, “Tomorrow: Start small to grow big, and write a new story for the generations to come,” set out to showcase alternative and creative ways of viewing agriculture, economics, energy, and education. • Promotions for this year’s Green Living Expo included a variety of media efforts, including feature segments the Wisconsin Public Radio; Mike Nowak Show, and Joe and Tina in the Morning and Tyler Cox in the afternoon from Star 105.5 radio. • The 2019 Green Guide Recycling Directory has been updated as of November 1, 2019. Paper copies are available by contacting the Sustainability Center at [email protected]. The updated version is also available at www.mchenry.edu/green.

AMENDMENT TO PRESIDENT’S EMPLOYMENT AGREEMENT

This Amendment to the President’s Employment Agreement is executed on this ___ day of ______, 2019, by and between the BOARD OF TRUSTEES OF MCHENRY

COUNTY COLLEGE NO. 528, MCHENRY COUNTY, ILLINOIS (the “Board”), and DR. CLINTON

E. GABBARD (the “President”). The Board and the President are referred collectively as the

“Parties.”

WITNESSETH

WHEREAS, the President is currently employed under a multi-year contract extending from January 24, 2019 until December 31, 2022 (the “Agreement”); and

WHEREAS, after evaluation of the President’s performance during the term of the current Agreement, the Board desires to modify the terms of the Agreement with amendments as stated herein, effective January 1, 2020.

NOW, THEREFORE, the Board and the President agree to amend the Agreement as follows, effective January 1, 2020:

1. Paragraph A.1 of the Agreement is hereby amended to modify the term of the Agreement to be from January 1, 2020 through December 31, 2023.

2. Paragraph B.1 of the Agreement is hereby amended to modify the President’s annualized salary to an amount of Two Hundred Sixty Thousand, Eight Hundred and Thirty-One and 48/100 Dollars ($260,831.48).

3. Paragraph B.2 of the Agreement is hereby amended as follows:

For each subsequent year of this Agreement, commencing on or after January 1, 2021, the President's annual salary shall be increased by an amount equal to the percent increase in the CPl-U for the twelve month period starting on October 31 of the previous year, plus an additional 3.0%, but in no event will the total annual percent increase in the President's salary for the year be less than 3.0% over the prior year’s salary or result in any increase of more than 6.0% in total creditable earnings (earnings which comprise the final rate of earnings or FRE for purposes of determining the President’s SURS annuity) over the prior year’s total creditable earnings. For purposes of this provision, the CPl-U shall be the Chicago-Naperville-Elgin IL-IN-WI All Urban Consumers Price Index.

4. Paragraph B.3 of the Agreement shall be amended as follows:

The Board and President acknowledge and agree that the salary and compensation increases granted to the President under this Agreement are not intended to exceed the SURS cap on end of career earnings. The Board reserves the right to adjust the compensation and/or benefits provided under this Agreement to prevent the Board from exceeding, and/or address the consequences of having exceeded, the SURS cap on end of career earnings.

5. All other terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the President and Board have executed this Amendment to the

President’s Employment Agreement on this ___ day of ______, 2019.

PRESIDENT THE BOARD OF TRUSTEES OF MCHENRY COUNTY COLLEGE NO. 528, MCHENRY COUNTY, ILLINOIS

By: By: Clinton E. Gabbard Chairperson

ATTEST:

Secretary 4840-2623-1725, v. 1