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November 21, 2019 Regular Board Meeting Packet

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November 21, 2019 Regular Board Meeting Packet BOARD OF TRUSTEES McHENRY COUNTY COLLEGE DISTRICT #528 Thursday, November 21, 2019 Board Room Regular Board Meeting 8900 U.S. Highway 14 Immediately Following the Tax Levy Crystal Lake, IL 60012 Public Hearing AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. COLLEGE MISSION STATEMENT 4. ACCEPTANCE OF AGENDA 5. ACCEPTANCE OF MINUTES: Regular Board Meeting, October 24, 2019 6. OPEN FOR RECOGNITION OF VISITORS AND PRESENTATIONS Three (3) minutes per person or less. 7. PRESIDENT’S REPORT: Dr. Clinton Gabbard 8. PRESENTATIONS A. Automotive Department Update – Mr. Mike Albamonte, Instructor of Automotive Technology 9. COMMUNICATIONS A. Faculty Report: Ms. Sarah Sullivan and Ms. Elaine Whalen B. Adjunct Faculty Report: Ms. Karen Shuman C. Staff Council Report: Ms. Tawnja Trimble D. Student Trustee Report: Mr. Andres Rendon E. Attorney Report 10. APPROVAL OF CONSENT AGENDA For Approval A. Executive Summary and Financial Statements 1. Executive Summary, Board Report #19-142 2. Treasurer’s Report, Board Report #19-143 3. Ratification for Accounts Payable Check Register, Board Report #19-144 B. Destruction of Closed Session Recordings, Board Report #19-145 C. MCC 2020 Calendar of Events with Alcohol Service, Board Report #19-146 D. Determination of Seniority for Full-Time Faculty, Board Report #19-147 E. Minimum Qualifications for Full-Time Faculty 2020-2021, Board Report #19-148 F. Interior Finish Work for Wash Station, Board Report #19-149 G. Supply Chain Management Certificate Approval, Board Report #19-150 H. Request to Lease/Replace/Renew/Purchase/Upgrade 1. Contract Renewal for the Alertus Enhanced Desktop Notification, Board Report #19-151 2. Carpet Replacement in Luecht Auditorium, Board Report #19-152 3. Dell Hardware Support Renewal, Board Report #19-153 4. Server Lifecycle Replacements Lease, Board Report #19-154 I. Personnel 1. Approval of New Administrative and Staff Positions Title III Grant, Pathways to Persistence and Graduation, Board Report #19-155 2. Authorization for Personnel Appointment, Board Report #19-156 3. Request for Discretionary Unpaid Leave, Board Report #19-157 4. Request for Retirement, Board Report #19-158 5. Request for Retirement, Board Report #19-159 11. ACTION ON ITEMS REMOVED FROM CONSENT AGENDA 12. ADOPTION OF THE 2019 TAX LEVY, Board Report #19-160 13. BOARD APPROVAL OF EXCEEDED TRAVEL EXPENSES, Board Report #19-161 14. FOR INFORMATION A. New Employees B. Employee Resignations and Retirement Notifications C. November Committee Meetings Summary D. Friends of McHenry County College Foundation Update E. Office of Marketing and Public Relations Update F. Office of Resource Development Update G. Sustainability Center Update 15. FUTURE AGENDA ITEMS 16. SUMMARY COMMENTS BY BOARD MEMBERS 17. APPROVE AMENDMENT TO PRESIDENT’S EMPLOYMENT AGREEMENT COMMENCING JANUARY 1, 2020 AND EXTENDING THROUGH DECEMBER 31, 2023 AT AN ANNUAL SALARY OF $260,831.48 FOR THE 2020 CONTRACT YEAR, WITH SUBSEQUENT SALARY ADJUSTMENTS AS PROVIDED IN THE AMENDMENT Copies of the proposed Amendment to President’s Employment Agreement, and the current President’s Employment Agreement, are available at www.mchenry.edu/board or by contacting the Office of the President, on campus in Room A233, during regular business hours. 18. CLOSED SESSION A. 120/2(c), Exception #1, Personnel B. 120/2(c), Exception #21, Review of Closed Session Minutes C. Other matters as pertain to the exceptions of the Open Meetings Act 19. ACCEPTANCE OF CLOSED SESSION MINUTES: Regular Board Meeting, August 22, 2019 20. ADJOURNMENT Michael Smith Chair McHenry County College Information Report November 21, 2019 Student Trustee Report First Generation College Celebration MCC kicked off the First Generation College Celebration during the week of November 4 with daily events throughout the week. Students were encouraged to stop by the Student Success Center to pick up their First Generation pin, show it off by talking a selfie, and put their thumbprint on the First Generation Tree. Wrapping up the celebration on November 7, all students, staff, and faculty were invited to celebrate success stories and the continued journey of First Generation College Students. Veterans Day Ceremony On Friday, November 8, MCC held the Veterans Day Ceremony in the Luecht Auditorium to celebrate and recognize our veterans. MCC Night On Wednesday, November 13, the College hosted its annual MCC night. This event was open to high school students and their families, adults interested in returning to college, and individuals who want to take enrichment classes. The event offered multiple workshops on: financing your college education; scholarships; college classes for high school students (dual credit); how to transfer college credits; and services for students with disabilities. Also, individuals were able to meet MCC instructors at over 40 different program booths and see demonstrations by various MCC departments. E-Portfolio Open Labs MCC offered two open labs on Monday, November 11, and Wednesday, November 13, in the Student Success Center for students who are planning to graduate this December and need help with their E- Portfolio. The 8th Annual Reflecting Excellence Award This year, Reflejos honored our community college. The focus of the event was on “Diversity.” MCC was presented an award for embracing diversity and educating the community on how diverse backgrounds make stronger communities and individuals. Andres Rendon Student Trustee McHenry County College Board Report #19-142 November 21, 2019 Executive Summary Information Attached is the Executive Summary of financial information with year-to-date results for FY 2020 through the month of October. Recommendation It is recommended that the Board of Trustees accepts the Executive Summary as presented. Clinton E. Gabbard President Executive Summary Fiscal Year 2020 is currently 33.4% complete with the year-to-date results ending October 31, 2019 being reported. In the Operating Funds, total revenue is 26.9% of budget, as compared with 26.7% at the same time last year. Total expenditures are 22.2% of budget, as compared with 19.8% of budget at the same time last year. The Operating Funds include both the Education Fund and the Operations and Maintenance Fund, and together comprise most of the instruction and instructional support activities of the College. The following items relate to the Operating Funds (Fund 01 and Fund 02) as a whole: Revenue • Local governmental is 33.6% of budget and up $47,481 (0.5%) from last year at this time. FY20 revenue is $8,984,601 vs. FY19 revenue of $8,937,120. For FY20, this revenue is derived from 50% of the 2018 tax levy (as approved by the Board in November 2018) and 50% of the 2019 tax levy (expected to be presented to the Board for approval in November 2019). • State government is 32.1% of budget and up $105,243 (10.7%) from last year at this time. FY20 revenue is $1,087,529 vs. FY19 revenue of $982,286. • Federal government is 0.0% of budget and even $0 (0.0%) from last year at this time. FY20 revenue is $0 vs. FY19 revenue of $0. • Student tuition and fees is 43.0% of budget and up 30,063 (0.5%) from last year at this time. FY20 revenue is $5,761,415 vs. FY19 revenue of $5,731,352. • Sales and service fee is 58.8% of budget and down $2,540 (-2.3%) from last year at this time. FY20 revenue is $109,403 vs. FY19 revenue of $111,944. Activity in this area is comprised primarily from the Kids and College, Fitness Center, Horticulture Sales, and Sweet Scots. • Facilities is 116.9% of budget and up $12,977 (100.0%) from last year at this time. FY20 revenue is $12,977 vs. FY19 revenue of $0. Revenue in this category is comprised of the leasing of the land owned by the College to the radio station and as farmland. • Investment is 57.9% of budget and up $83,566 (60.9%) from last year at this time. FY20 revenue is $220,855 vs. FY19 revenue of $137,289. Investment performance is attributable to the change in investment policy and strategy, which seeks to increase duration (maturity) of the overall portfolio in order to earn a higher return, but is still subject to market fluctuations due to economic volatility each month. Please remember that past performance may not be indicative of future results. Different types of investments involve varying degrees of risk, and there can be no assurance that the future performance of any specific investment, investment strategy, policy, or portfolio will be profitable and may in fact incur losses. Gains and losses are unrealized (i.e. an accounting entry only) until that asset or investment is sold and becomes a realized gain or loss (i.e. an actual gain or loss). • Nongovernmental gifts, scholarships, grants & bequests is 238.2% of budget and up $6,229 (109.6%) from last year at this time. FY20 revenue is $11,912 vs. FY19 revenue of $5,684. Activity is due to contributions from the Foundation for faculty requested needs (travel, software, etc.). • Other is 8.5% of budget and up $41,284 (2.1%) from last year at this time. FY20 revenue is $1,974,874 vs. FY19 revenue of 1,933,590. The main items in this category consists largely of Employee Health Insurance Contributions, which account for $1,920,748, Retiree Health 1 contributions, which account for $4,044, Other Misc. Income, which account for $19,617, with the remaining balance being made up of smaller accounts such as NSF charges, assorted fines, fees, and miscellaneous income all of which total $30,465. The large variance to budget is the result of the “On-Behalf Payment” for the employer’s pension contribution for employees made by the State. For FY19 that “On-Behalf Payment” was $16,340,188.
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