06/25/20 Board of Trustees Regular Board Meeting

BOARD OF TRUSTEES McHENRY COUNTY COLLEGE DISTRICT #528

Thursday, June 25, 2020 Virtual Meeting Regular Board Meeting (as authorized by 6:00 p.m. Executive Order 2020-7)

AGENDA

1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. COLLEGE MISSION STATEMENT 5. ACCEPTANCE OF AGENDA 6. ACCEPTANCE OF MINUTES: Regular Board Meeting, May 28, 2020 7. OPEN FOR RECOGNITION OF VISITORS AND PUBLIC COMMENT 8. PRESIDENT’S REPORT: Dr. Clinton Gabbard 9. PRESENTATION Return to Campus Planning: Dr. Clinton Gabbard 10. COMMUNICATIONS A. Faculty Report: Ms. Sarah Sullivan and Ms. Elaine Whalen B. Adjunct Faculty Report: Ms. Karen Shuman C. Staff Council Report: Ms. Tawnja Trimble D. Student Trustee Report: Ms. Gabby German E. Attorney Report

11. APPROVAL OF CONSENT AGENDA For Approval A. Executive Summary and Financial Statements 1. Executive Summary, Board Report #20-76 2. Treasurer’s Report, Board Report #20-77 3. Ratification for Accounts Payable Check Register, Board Report #20-78 B. Request to Approve/Lease/Purchase/Renew 1. Annual Ellucian ERP, CROA, and Self Service Financial Aid Software Maintenance, Board Report #20-79 2. Augusoft Lumens Integrated Professional (iPRO) and Lumens Contract Training – Premium Module Licenses, Board Report #20-80 3. Emergency Medical Technician (EMT) Training, Board Report #20-81 4. Title III: Pathways Web Development Contract, Board Report #20-82 C. Personnel 1. Appointment of Replacement Instructor of Entrepreneurial Agriculture and Horticulture, Board Report #20-83 2. Authorization for Personnel Appointment, Board Report #20-84

12. ACTION ON ITEMS REMOVED FROM CONSENT AGENDA

13. REQUESTS FOR EMERITUS OR LEGACY STATUS A. Request to Grant Honorary Legacy Status, Board Report #20-85 B. Request to Grant Honorary Legacy Status, Board Report #20-86

14. FOR INFORMATION A. New Employees B. Employee Resignations C. June Committee Meeting Summary D. Friends of McHenry County College Foundation Update E. Office of Marketing and Public Relations Update F. Office of Resource Development Update G. Sustainability Center Update

15. FUTURE AGENDA ITEMS/SUMMARY COMMENTS BY BOARD MEMBERS

16. CLOSED SESSION A. 120/2(c) Exception #1 Personnel B. Other matters as pertain to the exceptions of the Open Meetings Act

17. ADJOURNMENT

Michael Smith Chair

McHenry County College Information Report June 25, 2020

Student Trustee Report

Student Awards Celebration The annual Student Awards Celebration was held virtually this year to celebrate the accomplishments of over 80 MCC students for their hard work and dedication. Students were nominated for various awards by employees across campus, and winners were selected by a committee for multiple MCC campus-wide Student, Academic, Student Organization, and Athletic awards. Student Award recipients received an email with a personalized video from an MCC Administrator congratulating them on their award. Students also received by mail a personalized certificate, Student Awards program and gift of appreciation. A collective video of all awards and student honorees was created and shared with the MCC community.

New Student Orientation Summer is a time where we would invite hundreds of students to campus in preparation for their first full semester at MCC. Due to COVID-19, the Academic Advising Office has created a new and improved online orientation for our new students. MCC has partnered with Advantage Design Group (ADG) to design and launch a new online orientation experience which is creative, engaging, and customizable. This will help MCC “orientate incoming students, ease transitions and impact retention and success”. On June 9, emails went out to 944 summer students and 1,324 fall students inviting them to participate in the new online orientation. In the first three days it was available, over 200 students completed the online orientation.

Student Success The Athletic Department shared the success of all Athletic Teams, who achieved an overall GPA of 3.13 for the 2019-20 academic year with 7 out of 8 teams earning an overall team GPA over 3.0. 61 out of 139 rostered Student Athletes attained Illinois Skyway Collegiate Conference Academic All- Conference honors with a GPA of 3.0 or higher. 20 student athletes earned NJCAA Academic All- American status with a GPA of 3.6 or higher and four of our teams (Women’s Tennis, Softball, Baseball and Men’s Tennis) were honored with NJCAA Academic Team of the Year status.

The Student Government Association reported an overall average GPA for Spring semester of 3.17, with an average of 30 active members throughout the semester. Student Government continues to meet throughout the summer to plan for what is to come this Fall. McHenry County College Board Report #20-76 June 25, 2020

Executive Summary

Information

Attached is the Executive Summary of financial information with year-to-date results for FY 2020 through the month of May.

Recommendation

It is recommended that the Board of Trustees accepts the Executive Summary as presented.

Clinton E. Gabbard President Executive Summary

Fiscal Year 2020 is currently 91.7% complete with the year-to-date results ending May 31, 2020 being reported. In the Operating Funds, total revenue is 101.7% of the year-to-date (YTD) monthly budget, as compared with 101.1% at the same time last year. Total expenditures are 93.2% of budget, as compared with 88.3% of budget at the same time last year. The Operating Funds include both the Education Fund and the Operations and Maintenance Fund, and together comprise most of the instruction and instructional support activities of the College.

The following items relate to the Operating Funds (Fund 01 and Fund 02) with monthly YTD budgets:

YTD Revenues: • Currently on track for distributions from local taxes at 101.4% of the YTD budget. This revenue reflects the increase in the levy from 2019, which accounts for the variance over FY19 YTD. However, due to COVID-19 concerns, tax extensions may delay cash receipts in future months, but should only affect short term cash flow. • Currently on track for distributions from State at 105.0% of the YTD budget. The State revenue is all timing related and is current with no material revenue in arrears. However, due to COVID-19 concerns, future budgeted grant payments may be delayed that could affect short term operating cash flow that may extend into FY21. • Currently on track for Tuition & Fees through the month at 99.2% of the YTD budget. Tuition & Fees revenue consists of activity from Summer 2019 through May 2020. The entirety of this revenue will is recognized over an 11-month timeframe from July 2019 through May 2020.

YTD Expenditures: • Salaries account for 50.8% of the YTD budget and is currently at 98.7% of the YTD salary budget. This is higher than last year at this time, which is to be expected due to budgeted increases. No significant changes are expected in the budgeted salary line item by year end. • Benefits account for 20.0% of the YTD budget and is currently at 84.0% of the YTD benefits budget. This is significantly lower than last year at this time which is due to timing and usage of health benefits by the employee population and most likely due to COVID-19 shelter in place preventing the use of doctor visits and hospitalization. There is a high probability we will experience a spike in benefit costs in FY21 when the State fully opens. • Capital projects account for 8.6% of the YTD budget and currently 68.1% of the YTD capital budget. This is higher than last year at this time due to timing of projects. All FY20 budgeted capital expenditures are expected to be completed by year end with little to no expense hitting in the subsequent FY. Below is a summary of major projects budgeted. • A218, Bookstore, and Student Affairs renovations: budget of $2.8m with substantial completion by June 15th. All the renovations are nearly complete and will be ready for full occupancy by June 30th. • Wayfinding Signs: budget of $495k with completion by June 30th. This project is currently underway and nearing completion. • Parking Lot C: budget of $660k with substantial completion by June 30th if weather cooperates. Actual costs came in at half of what had been budgeted, but $100k of those savings were reallocated towards the renovation project and there is about $300k of expense hitting in FY20 from work not completed by end of FY19 for the Parking Lot F project by the Science Center.

Page 1 of 10

YTD Surplus(Deficit): Surplus is currently at $2,671,509, after transfers, through the month of May 2020 with a decrease of $3,078,493 from the prior year at same time. The YTD monthly budget shows a monthly deficit of $475,815.

Year End Outlook: Outlook for year end is still performing well to the operating funds budget, however, the budgeted deficit is expected to be affected by the disruption in business due to converting to remote operations and online classes. Currently, the forecasted deficit projects the year end deficit to be under $500,000. The most significant impact to the planned budget to actual is the underutilization of employee benefits and it can be attributable to the shelter in place orders due to COVID-19. Currently, employee benefits is under YTD budget by $1.5m.

The largest non-budgeted impact expected is due to the stimulus funding under the CARES act, which we are set to receive $2,254,053. 50% of the allocation is for institutional funding with the other 50% for direct student support and cost of attendance. The institutional portion is expected to be recorded in Fund 01 and not restricted. This will have an additional impact on the operating budget directly and is expected to reduce the expected deficit further.

Page 2 of 10 All Funds Statement of Net Position (Balance Sheet) 01 02 03 04 05 06 07 08 09 10 11 12 17 May 31, 2020 Operations & Operations & Auxilliary Liability Bond & Interest Restricted Working Cash General Fixed General Long- Trust & Agency All Funds Education Fund Maintenance Maintenance Entrerprises Audit Fund Protection & OPEB Fund Fund Purposes Fund Fund Asset Fund Debt Fund Fund Fund (Restricted) Fund Fund Settlement Fund Assets Cash 3,812,768 - 2,565,752 - 325,423.08 - - 95,646 - - 376,548 49,399 - 400,000 Investments 26,971,821 7,810,610 1,032,368 13,085,255 - - - 2,947,067 - - - - 2,096,520 - Receivables 33,726,850 28,775,463 2,685,463 - - 2,089 864,360 - - - - 70,800 1,328,675 - Accrued Revenue 91,487 41,827 2,982 35,441 - - - 6,123 - - - - 5,114 - Interfund Receivables 9,460,423 5,781,066 4,220,498 - - (126,515) (414,627) ------Inventory 381,353 - - - - 381,353 ------Prepaid Expenditures & Deferred Charges 1,805,729 752,792 25,112 202,464 - 1,585 8,617 - - 44,698 - - 18,371 752,090 Fixed Assets 69,967,543 ------69,967,543 - - - - - Other Assets 46,191 ------46,191 - - - -

Total Assets 146,264,166 43,161,759 10,532,176 13,323,160 325,423 258,512 458,350 3,048,836 69,967,543 90,888 376,548 120,199 3,448,680 1,152,090

Liabilities Payroll Deductions Payable 1,038,846 870,892 50,276 - - 99,361 2,075 - - - (24,575) - 40,818 - Accounts Payable 670,030 673,056 - - - 2,317 (5,342) ------Interfund Payable 9,460,423 - - 7,410,806 - 78,940 59,957 - - - - - 1,910,720 - Accrued Expense 24,503,226 ------24,503,226 Deferred Revenue 24,931,088 18,412,151 1,669,130 21,530 200,949 18,176 - - - - - 43,750 821,009 3,744,392 Fixed Liabilities 11,164,339 ------11,164,339 - - - - Other Liabilities 444,830 18,513 - - - 25,194 - - - - 401,123 - - -

Total Liabilities 72,212,783 19,974,612 1,719,407 7,432,336 200,949 223,988 56,689 - - 11,164,339 376,548 43,750 2,772,547 28,247,618

Designated Fund Balance 74,051,383 23,187,147 8,812,769 5,890,824 124,474 34,524 401,661 3,048,836 69,967,543 (11,073,451) - 76,449 676,134 (27,095,528)

Assigned Fund Balance 33% Unassigned for annual budgeted expenditures 17,381,233 14,877,321 2,503,912 Other Designated Reserves 0 Capital Improvement/Investment in Capital Assets 75,858,367 5,890,824 0 69,967,543 0 Liabilities, Protection, and Settlement -37,583,733 -11,164,339 676,134 -27,095,528 Working Cash/Other Restricted 2,228,110 401,661 1,750,000 76,449 Remaining Unassigned Balance 16,167,407 8,309,826 6,308,857 0 124,474 34,524 0 1,298,836 0 90,888 0 0 0 0

Page 3 of 10 All Funds Statement of Net Position (Balance Sheet) May 31, 2020

Total Assests = $ 146,264,166 Total Assests = $ 140,434,716

FY20 Assets - All Funds Cash FY19 Assets - All Funds Cash 1.2% Other Assets 2.6% Other Assets 0.0% 0.0%

Investments Investments 18.5% 23.9% Fixed Assets Fixed Assets 47.9% 45.5% Receivables 23.1% Receivables 22.4%

Prepaid Expenditures & Prepaid Expenditures & Deferred Charges Deferred Charges 1.2% 0.7% Inventory Inventory Interfund Receivables Interfund Receivables 0.3% 0.3% 6.5% 5.9%

FY20 Liabilities - All Funds Payroll Deductions FY19 Liabilities - All Funds Payroll Deductions Payable Accounts Payable Payable 1.4% 0.9% 1.5% Accounts Payable Other Liabilities 1.0% Other Liabilities 1.1% 0.6% Interfund Interfund Payable Payable Fixed 13.1% Fixed 11.8% Liabilities Liabilities 15.5% 17.1%

Deferred Deferred Revenue Revenue Accrued 34.5% Accrued 32.8% Expense Expense 34.7% 33.9%

Total Liabilities = $ 72,212,783 Total Liabilities = $ 70,268,296

Page 4 of 10 All Funds Statement of Activities (Income Statement) 01 02 03 04 05 06 07 08 09 11 12 17 May 31, 2020 Liability Operations & Operations & Auxilliary Bond and Restricted Working Cash General Fixed General Long- Protection & All Funds Education Fund Maintenance Maintenance Entrerprises Audit Fund OPEB Fund Interest Purposes Fund Fund Asset Fund Debt Fund Settlement Fund (Restricted) Fund Fund Fund Revenue Local Governmental Sources 26,232,171 22,272,075 2,617,606 ------68,581 1,273,909 - State Governmental Sources 4,672,597 2,576,459 681,209 153,130 - - 1,261,799 ------Federal Governmental Sources 6,195,497 1,965 - - - - 6,193,532 ------Student Tuition & Fees 14,610,370 11,413,536 1,873,869 78,917 736,569 507,479 ------Sales & Service Fees 2,899,527 123,324 - - - 2,776,203 ------Facilities Revenue 44,079 16,577 - - - 27,502 ------Investment Revenue 1,426,965 757,081 40,231 478,079 - - - 82,592 - - - 68,982 - Nongovernmental Gifts, Scholarships, Grants & Bequests 3,707,785 29,636 - 3,250,000 - - 428,149 ------Other Revenue 5,418,461 5,338,749 50,076 817,716 - 10,669 - - - (805,242) - 6,494 - Total Revenue 65,207,453 42,529,402 5,262,992 4,777,842 736,569 3,321,853 7,883,481 82,592 - (805,242) 68,581 1,349,385 -

Expenditures Salaries 27,113,671 23,267,129 528,592 - - 1,614,653 1,225,176 - - - - 478,121 - Employee Benefits 9,123,562 7,851,260 82,345 - - 255,918 165,482 - - - - 768,557 - Contractual Services 3,847,686 1,990,811 1,149,870 115,655 - 376,242 117,159 - - - 60,506 37,443 - General Materials & Supplies 4,863,952 2,080,078 881,229 226,351 - 1,488,790 171,342 - - - - 16,163 - Travel & Conference/Meeting 360,735 230,161 20,082 - - 33,144 73,309 - - - - 4,039 - Fixed Charges 615,532 1,784,044 28,962 84,900 626,400 20,598 - - - (1,994,749) - 65,377 - Utilities 884,713 220,597 661,421 - - 2,695 ------Capital Outlay 3,889,767 182,611 2,611,742 3,901,281 - - 169,676 - (2,975,543) - - - - Other Expenditures 6,217,338 649,950 - - - (38) 5,567,425 ------Contingency ------Total Expenditures 56,916,956 38,256,641 5,964,244 4,328,187 626,400 3,792,003 7,489,570 - (2,975,543) (1,994,749) 60,506 1,369,698 -

Excess/(deficit) of revenues over expenditures 8,290,497 4,272,761 (701,252) 449,655 110,169 (470,150) 393,911 82,592 2,975,543 1, 189,507 8,075 (20,314) -

Operating transfers in 900,000 - - 220,000 - 280,000 ------400,000 Operating transfers out 900,000 900,000 ------

Beginning Fund Balance 65,760,886 19,814,385 9,514,022 5,221,170 14,305 224,674 7,749 2,966,244 66,992,001 (12,262,958) 68,374 696,448 (27,495,528)

Ending Fund Balance 74,051,383 23,187,146 8,812,770 5,890,825 124,474 34,524 401,660 3,048, 836 69,967,544 (11,073,451) 76,449 676,134 (27,095,528)

Page 5 of 10 All Funds Statement of Activities (Income Statement) May 31, 2020

Total Revenue = $ 65,207,453 Total Revenue = $ 63,570,288

Nongovernmental Gifts, FY20 Revenue - All Funds FY19 Revenue - All Funds Other Revenue Scholarships, Grants & Nongovernmental Gifts, 8.3% Bequests Scholarships, Grants & BequestsOther Revenue Investment Revenue5.7% 4.4% 8.6% 2.2% Investment Revenue 2.0% Facilities Revenue 0.1% Facilities Revenue 0.1% Local Sales & Service Fees Local Governmental 4.4% Governmental Sales & Service Fees Sources 5.5% Sources 40.7% Student 40.2% Student Tuition & Fees Tuition & Fees 22.4% 23.0%

State Governmental Sources State Governmental Sources Federal Governmental 7.2% 6.2% Sources Federal Governmental Sources 9.5% 9.4%

FY20 Expenditures - All Funds FY19 Expenditures - All Funds

Other Expenditures Other Expenditures 10.9% 10.9% Contingency Contingency Capital Outlay Capital Outlay 0.0% 0.0% 6.1% Utilities 6.8% Utilities 1.6% 1.5%

Fixed Charges Fixed Charges 1.1% 1.0%

Travel & Conference/Meeting Travel & Conference/Meeting 0.6% Salaries 0.8% Salaries 47.6% General Materials & Supplies 47.0% General Materials & 7.6% Supplies Contractual Services 8.5% Employee Employee 6.8% Contractual Services Benefits Benefits 6.8% 16.0% 18.2%

Total Expense = $ 56,916,956 Total Expense = $ 56,145,549

Page 6 of 10 Operating (Funds 01 & 02) Statement of Activities (Net of SURS) May 31, 2020 FY20 Act. FY20 YTD Actual to: FY19 Change Over YTD Actual YTD Budget Budget YTD Bud Full Bud YTD Actual Budget FY19 Act. Revenue Local Governmental Sources $ 24,889,681 $ 24,540,262 $ 26,771,195 101.4% 93.0% $ 24, 562,372 $ 26,771,195 91.7% $ 327,310 State Governmental Sources 3,257,668 3,102,513 3,384,560 105.0% 96.3% 2,983,708 3,196,860 93.3% $ 273,959 Federal Governmental Sources 1,965 - - 0.0% 0.0% 2,085 - 0.0% $ (120) Student Tuition & Fees 13,287,405 13,392,691 13,392,691 99.2% 99.2% 13,354,467 13,511,264 98.8% $ (67,062) Sales & Service Fees 123,324 170,638 186,150 72.3% 66.2% 180,259 153,150 117.7% $ (56,935) Facilities Revenue 16,577 10,175 11,100 162.9% 149.3% 11,100 11,100 100.0% $ 5,477 Investment Revenue 797,312 349,937 381,749 227.8% 208.9% 708,145 154,141 459.4% $ 89,167 Nongovernmental Gifts 29,636 4,583 5,000 646.6% 592.7% 20,686 - 0.0% $ 8,950 Other Revenue 5,388,826 5,410,575 5,902,445 99.6% 91.3% 5,444,137 5,994,360 90.8% $ (55,312) Total Revenue $ 47,792,393 $ 46,981,373 $ 50,034,890 101.7% 95.5% $ 47, 266,960 $ 49,792,070 94.9% $ 525,433

Expenditures Salaries $ 23,795,721 $ 24,117,513 $ 26,310,014 98.7% 90.4% $ 23, 265,525 $ 26,048,499 89.3% $ 530,196 Employee Benefits 7,933,605 9,486,554 10,348,968 83.6% 76.7% 9,105,235 11,218,643 81.2% $ (1,171,629) Contractual Services 3,140,681 3,343,198 3,647,125 93.9% 86.1% 3,188,760 3,825,718 83.4% $ (48,079) General Materials & Supplies 2,961,306 2,271,254 2,477,732 130.4% 119.5% 2,076,197 2,479,468 83.7% $ 885,110 Travel & Conference/Meeting 250,243 447,693 488,392 55.9% 51.2% 316,491 531,399 59.6% $ (66,249) Fixed Charges 1,813,006 1,702,226 1,856,974 106.5% 97.6% 1,519,266 1,733,775 87.6% $ 293,740 Utilities 882,018 1,047,933 1,143,200 84.2% 77.2% 862, 258 1,126,600 76.5% $ 19,760 Capital Outlay 2,794,354 4,101,319 4,474,166 68.1% 62.5% 386, 076 3,038,653 12.7% $ 2,408,278 Other Expenditures 649,950 830,500 906,000 78.3% 71.7% 636,663 873,350 72.9% $ 13,287 Contingency - 108,998 118,907 0.0% 0.0% - 194,130 0.0% $ - Total Expenditures $ 44,220,884 $ 47,457,188 $ 51,771,478 93.2% 85.4% $ 41,356,470 $ 51,070,235 81.0% $ 2,864,414

Surplus/(deficit) $ 3,571,509 $ (475,815) $ (1,736,588) $ 5,910,489 $ (1,278,165) $ (2,338,981)

Net Transfers Out/(In) $ 900,000 $ 750,000 $ 160,488 $ 160,488 $ 739,512 Net Operating Funds Surplus/(Deficit) $ 2,671,509 $ (475,815) $ (2,486,588) $ 5,750,001 $ (1,438,653) $ (3,078,493)

Beginning Fund Balance 29,328,407 29,328,407 29,328,407 27,329,917 Net Operating Funds Surplus/(Deficit) 2,671,509 (475,815) (2,486,588) 5,750,001 Add: Contingency (assumption is it is not used) 118,907 Calculated YTD Ending Fund Balance (b) $ 31,999,916 $ 28,852,592 $ 26,960,726 $ 33,079,918

Page 7 of 10 Operating Funds - Statement of Activities May 31, 2020

Actual Budget Revenue Local Governmental Sources 24,889,681.48 26,771,195.00 Operating Revenues (Funds 01 and 02) State Governmental Sources 3,257,667.69 3,384,560.00 30.00 Federal Governmental Sources 1,965.00 - 25.00 Student Tuition & Fees 13,287,405.19 13,392,691.00 Sales & Service Fees 123,323.75 186,150.00 20.00 Facilities Revenue 16,577.40 11,100.00 15.00

Investment Revenue 797,311.74 381,749.00 Millions 10.00 Nongovernmental Gifts, Scholarships, Grants & Bequests 29,635.50 5,000.00 Other Revenue 5,388,825.55 23,328,977.00 5.00 Total Revenue 47,792,393.30 67,461,422.00 -

Actual Budget

Expenditures Salaries 23,795,721.17 26,310,014.00 Operating Expenditures (Funds 01 and 02) Employee Benefits 7,933,605.23 27,775,500.00 30.00 Contractual Services 3,140,680.70 3,647,125.00 25.00 20.00

General Materials & Supplies 2,961,306.49 2,477,731.56 Millions Travel & Conference/Meeting 250,242.63 488,392.44 15.00 Fixed Charges 1,813,006.19 1,856,974.00 10.00 Utilities 882,017.98 1,143,200.00 5.00 Capital Outlay 2,794,353.61 4,474,166.00 - Other Expenditures 649,950.48 906,000.00 Contingency - 118,907.00 Total Expenditures 44,220,884.48 69,198,010.00

Excess/(deficit) of revenues over expenditures 3,571,508.82 (1,736,588.00) Actual Budget

Page 8 of 10 Executive Summary

Fiscal Year 2020 is currently 91.7% complete with the year-to-date results ending May 31, 2020 being reported. In the Operating Funds, total revenue is 70.8 % of budget, as compared with 70.8 % at the same time last year. Total expenditures are 63.9% of budget, as compared with 60.8% of budget at the same time last year. The Operating Funds include both the Education Fund and the Operations and Maintenance Fund, and together comprise most of the instruction and instructional support activities of the College. The following items relate to the Operating Funds (Fund 01 and Fund 02) as a whole:

Revenue • Local governmental is 93.0 % of budget and up $327,310 (1.3%) from last year at this time. FY20 revenue is $24,889,681 vs. FY19 revenue of $24,562,372. For FY20, this revenue is derived from 50% of the 2018 tax levy (as approved by the Board in November 2018) and 50% of the 2019 tax levy (as approved by the Board in November 2019). • State government is 96.3% of budget and up $273,959 (9.2%) from last year at this time. FY20 revenue is $3,257,668 vs. FY19 revenue of $2,983,708. • Federal government is 0.0% of budget and down $120 (-5.8%) from last year at this time. FY20 revenue is $1,965 vs. FY19 revenue of $2,085. • Student tuition and fees is 99.2% of budget and down $67,062 (-0.5%) from last year at this time. FY20 revenue is $13,287,405 vs. FY19 revenue of $13,354,467. • Sales and service fee is 66.2% of budget and down $56,935 (-31.6 %) from last year at this time. FY20 revenue is $123,324 vs. FY19 revenue of $180,259. Activity in this area is comprised primarily from the Kids and College, Fitness Center, Horticulture Sales, and Sweet Scots. • Facilities is 149.3 % of budget and up $5,477 (49.3%) from last year at this time. FY20 revenue is $16,577 vs. FY19 revenue of $11,100. Revenue in this category is comprised of the leasing of the land owned by the College to the radio station and as farmland. • Investment is 208.9% of budget and up $89,167 (12.6%) from last year at this time. FY20 revenue is $797,312 vs. FY19 revenue of $708,145. Investment performance is attributable to the change in investment policy and strategy, which seeks to increase duration (maturity) of the overall portfolio in order to earn a higher return, but is still subject to market fluctuations due to economic volatility each month. Please remember that past performance may not be indicative of future results. Different types of investments involve varying degrees of risk, and there can be no assurance that the future performance of any specific investment, investment strategy, policy, or portfolio will be profitable and may in fact incur losses. Gains and losses are unrealized (i.e. an accounting entry only) until that asset or investment is sold and becomes a realized gain or loss (i.e. an actual gain or loss). • Nongovernmental gifts, scholarships, grants & bequests is 592.7% of budget and up $8,950 (43.3%) from last year at this time. FY20 revenue is $29,636 vs. FY19 revenue of $20,686. Activity is due to contributions from the Foundation for faculty requested needs (travel, software, etc.). • Other is 23.1 % of budget and down $55,312 (-1.0%) from last year at this time. FY20 revenue is $5,388,826 vs. FY19 revenue of 5,444,137. The main items in this category consists largely of Employee Health Insurance Contributions, which account for $5,244,140 Retiree Health contributions, which account for $4,033, Other Misc. Income, which account for $72,828, with the remaining balance being made up of smaller accounts such as NSF charges, assorted fines,

Page 9 of 10 fees, and miscellaneous income all of which total $67,825. The large variance to budget is the result of the “On-Behalf Payment” for the employer’s pension contribution for employees made by the State. For FY19 that “On-Behalf Payment” was $16,340,188.

Expenditures • Salaries expenditures are 90.4% of budget and up $530,196 (2.3%) from last year at this time. FY20 expenditures are $23,795,721 vs. FY19 expenditures of $23,265,525. • Employee benefit expenditures are 28.6 % of budget and down $1,171,629 (-12.9%) from last year at this time. FY20 expenditures are $7,933,605 vs. FY19 expenditures of $9,105,235. This line item is dependent on the health experience or the use of benefits by the employee group and their own independent choice of coverage. Therefore, it will always be difficult to budget in advance to any degree of certainty and will experience good years and bad years as a result. This account group will always be significantly below budget until year-end adjustments are made for SURS contributions paid by the State on behalf of the employees. The amount expensed for SURS contributions are about $14-17 million annually depending on the actuarial tables maintained by the State. However, this expense is offset by an equal amount in “other revenue” and therefore has no effect on the operating performance of the College. • Contractual services expenditures are 86.1% of budget and down $48,079 (-1.5%) from last year at this time. FY20 expenditures are $3,140,681 vs. FY19 expenditures of $3,188,760. The account includes contractual services for custodial services, legal services, construction management, roads and grounds, and architectural type services. • Materials and supplies expenditures are 119.5% of budget and up $885,110 (42.6%) from last year at this time. FY20 expenditures are $2,961,306 vs. FY19 expenditures of $2,076,197. • Travel and meeting expenditures are 51.2% of budget and down $66,249 (-20.9%) from last year at this time. FY20 expenditures are $250,243 vs. FY19 expenditures of $316,491. • Fixed charges expenditures are 97.6% of budget and up $293,740 (19.3%) from last year at this time. FY20 expenditures are $1,813,006 vs. FY19 expenditures of $1,519,266. Included in this category are bond principal, interest payments, lease payments, and general insurance. • Utilities expenditures are 77.2% of budget and up $19,760 (2.3%) from last year at this time. FY20 expenditures are $882,018 vs. FY19 expenditures of $862,258. • Capital Outlay expenditures are 62.5% of budget and up $2,408,278 (623.8%) from last year at this time. FY20 expenditures are $2,794,354 vs. FY19 expenditures of $386,076. Please be aware that large projects started in one fiscal year may cross into a new fiscal year and will therefore have an impact on two fiscal years (i.e. one year under budget and the next over budget). • Other expenditures are 71.7% of budget and up $13,287 (2.1%) from last year at this time. FY20 expenditures are $649,950 vs. FY19 expenditures of $636,663. The main category of expenses includes tuition waivers, tuition related refunds, and miscellaneous expense. • Contingency expenditures are 0.0% of budget and even $0 (0.0%) from last year at this time. FY20 expenditures are $0 vs. FY19 expenditures of $0.

Clinton E. Gabbard President

Page 10 of 10 McHenry County College Board Report #20-77 June 25, 2020

Treasurer’s Report

Information

Attached is the Treasurer’s Report for the month of May including details regarding the College’s investments.

Recommendation

It is recommended that the Board of Trustees approves the Treasurer’s Report as presented.

Clinton E. Gabbard President McHenry County College Treasurer's Report For the Month of May 2020

Bank Name Beginning Deposits (+) Disbursements (-) Ending Account Balance Other Additions Other Subtractions Balance

Crystal Lake Bank & Trust Credit Cards $185,574.41 $573,403.14 $572,970.61 $186,006.94

Crystal Lake Bank & Trust Direct Pay $84,547.66 $1,243,513.37 $1,261,460.75 $66,600.28

Crystal Lake Bank & Trust Employee Benefits $0 $12,475.84 $12,475.84 $0

Crystal Lake Bank & Trust Federal Student Loan $10,000.00 $574,214.28 $574,214.28 $10,000.00

Crystal Lake Bank & Trust Funds Holding $441,155.88 $8,080,266.75 $5,161,268.07 $3,360,154.56

Crystal Lake Bank & Trust Operations $144,189.01 $2,657,059.98 $2,671,401.27 $129,847.72

Crystal Lake Bank & Trust Payroll $1,079,005.61 $2,248,696.35 $3,270,759.98 $56,941.98 McHenry County College May 31, 2020

Investments 05/31/20 05/31/20 04/30/20 % of Total College Fund Financial Institution Investments Investments Investments Interest No. of Days Maturity Education Illinois Funds $180,842 $267,596 1% see below N/A On Demand Education PFM Investments 7,671,595 11,798,999 28% see below N/A Various Operations & Maintenance PFM Investments 1,035,351 1,031,206 4% see below N/A Various Operations & Maintenance (Restricted) Illinois Funds 0 0 0% see below N/A On Demand Operations & Maintenance (Restricted) PFM Investments 13,120,696 13,071,441 48% see below N/A Various Working Cash PFM Investments 2,953,190 2,944,681 11% see below N/A Various Liability, Protection and Settlement PFM Investments 2,101,634 2,094,527 8% see below N/A Various Total $27,063,308 $31,208,450 100%

Interest Revenue Illinois Fund Rates - May 31, 2020 Interest Revenue Annualized rate - Money Market College Fund May-20 Fiscal YTD Low 0.595% Education $73,963 $721,838 High 0.903% Operations & Maintenance 4,212 41,026 Operations & Maintenance (Restricted) 50,055 487,546 Average 0.735% Working Cash 8,647 84,227 Liability, Protection and Settlement 7,222 70,350 PFM Investment Rates - May 31, 2020 Range of CD Rates Total $144,099 $1,404,987 Short Term* Long Term* Low - - High - - Yield to Maturity of Notes Short Term* Long Term At Cost - 1.950% At Market - 0.820%

*Currently there are no investments in these categories. McHenry County College Board Report #20-78 June 25, 2020

Ratification for Accounts Payable Check Register

Information

The attached accounts payable check register identifies the vendors that have been paid in the past month in the amount of $1,861,927.38. Please note that the expenses are not segregated into the respective funds.

Recommendation

It is recommended that the Board of Trustees ratifies payment of the accounts payable check register, for the period of May 1 - May 31, 2020 totaling $1,861,927.38.

Clinton E. Gabbard President

Distribution of Monthly Check Register Payments 5/1/20 through 5/31/20

Receivables Contingency Cash Inventory Other Expenditures Prepaid Expenditures & Deferred Charges

Accounts Payable Deferred Revenue Payroll Other Liabilities Deductions State Governmental Sources Payable Federal Governmental Sources Student Tuition & Fees Sales & Service Fees Other Revenue Contractual Employee Benefits Services Capital Outlay

General Materials & Supplies

Utilities Travel & Conference/Meeting Fixed Charges

Category Amount Percent Category Amount Percent Cash 0.00 0.00% Sales & Service Fees 839.58 0.05% Receivables 0.00 0.00% Other Revenue 0.00 0.00% Inventory 0.00 0.00% Employee Benefits 21,711.02 1.17% Prepaid Expenditures & Deferred Charges 92,365.31 4.96% Contractual Services 232,598.74 12.49% Payroll Deductions Payable 251,095.22 13.49% General Materials & Supplies 253,825.38 13.63% Accounts Payable 0.00 0.00% Travel & Conference/Meeting 6,723.60 0.36% Deferred Revenue 0.00 0.00% Fixed Charges 87,790.58 4.72% Other Liabilities 3,200.97 0.17% Utilities 75,752.44 4.07% State Governmental Sources 0.00 0.00% Capital Outlay 779,151.09 41.85% Federal Governmental Sources 322.63 0.02% Other Expenditures 56,550.82 3.04% Student Tuition & Fees 0.00 0.00% Contingency 0.00 0.00% Total All Categories 1,861,927.38 100.00% Page 1 of 2 H:\Board\FinanceAuditCmte\VendorReports\qryCkToObject2.xlsxMay 2020 Six Month Select Vendor History Report

Six (6) Calendar Months SubClass Cat CatDesc PayeeID Payee Total Voucher FY20: (12-Dec) FY20: (1-Jan) FY20: (2-Feb) FY20: (3-Mar) FY20: (4-Apr) FY20: (5-May) Engineering 53 Contractual Services 0396644 Quality Engineering $3,720.00 1,700.00 1,000.00 1,020.00 Engineering 53 Contractual Services 0420293 LionHeart Engineeri $6,435.09 6,435.09 Engineering 58 Capital Outlay 0402264 HR Green Inc $40,985.28 2,896.82 5,168.30 16,330.25 16,589.91 Engineering 58 Capital Outlay 0418836 2010 Engineering Gr $8,500.00 8,500.00 Engineering Total 59,640.37 4,596.82 5,168.30 1,000.00 25,850.25 23,025.00 - Food Vendor 54 General Materials & Supplies 0395138 TURANO BAKING CO. $2,045.71 481.52 475.32 539.23 549.64 Food Vendor 54 General Materials & Supplies 0395263 GORDON FOOD SERVICE $90,494.83 29,802.15 3,989.26 21,503.76 27,050.03 7,841.76 307.87 Food Vendor 54 General Materials & Supplies 0396456 RIVERSIDE BAKE SHOP $2,342.13 1,210.97 65.00 332.00 491.80 242.36 Food Vendor 54 General Materials & Supplies 0414865 Quality Catering fo $4,146.37 806.30 733.00 545.35 977.77 1,083.95 Food Vendor Total 99,029.04 32,300.94 5,262.58 22,920.34 29,069.24 9,168.07 307.87 Landscaping 53 Contractual Services 0395554 INTERIOR TROPICAL G $1,500.00 250.00 250.00 250.00 250.00 250.00 250.00 Landscaping 54 General Materials & Supplies 0394808 COUNTRYSIDE GARDEN $231.94 231.94 Landscaping 54 General Materials & Supplies 0395554 INTERIOR TROPICAL G $600.00 600.00 Landscaping Total 2,331.94 250.00 250.00 250.00 850.00 250.00 481.94 Legal 53 Contractual Services 0394606 Campion, Curran, La $525.00 337.50 187.50 Legal 53 Contractual Services 0396460 ROBBINS SCHWARTZ $61,046.43 6,093.75 20,006.60 8,483.68 12,577.76 13,884.64 Legal Total 61,571.43 6,093.75 20,006.60 337.50 8,483.68 12,577.76 14,072.14 Temporary Staffing 53 Contractual Services 0396989 WORKING WORLD INC $53,845.46 14,447.05 12,664.00 6,681.66 12,016.53 3,360.08 4,676.14 Temporary Staffing Total 53,845.46 14,447.05 12,664.00 6,681.66 12,016.53 3,360.08 4,676.14

Grand Total $ 276,418.24 $ 57,688.56 $ 43,351.48 $ 31,189.50 $ 76,269.70 $ 48,380.91 $ 19,538.09

Page 2 of 2 McHenry County College Board Report #20-79 June 25, 2020

Request to Renew Annual Ellucian ERP, CROA and Self-Service Financial Aid Software Maintenance

Information

As part of operating the College’s Ellucian Enterprise Resource Planning (ERP) system, and consistent with other major software systems, annual software maintenance is a necessary support component of the system. Annual software maintenance covers prioritized telephone and online vendor support for the product, rights to future upgrades and bug fixes, and expert-level custom support for any unique or unusual issues with the system. Without this support, the College would risk prolonged outages impacting the entire College in the event of unforeseen problems with the ERP software.

Ellucian ERP software maintenance is a recurring annual fee the College will incur as long as it uses the ERP software product (called “Colleague”). The software maintenance covers 33 different integrated software components that comprise the overall Colleague ERP system.

The College is currently covered by a five-year contract, which was created in 2016 with Ellucian. Because software maintenance fees often increase by more than 5% each year without a contract, the current five-year contract includes a 5% cap on annual maintenance increases for the remaining years of the contract.

This agreement also includes maintenance for the Business Objects/WebI software component, Ellucian’s business intelligence reporting software module. Ellucian’s official term for this module is Colleague Reporting and Operating Analytics (CROA). Among many uses, this module is primarily used to generate state-mandated Illinois Community College Board (ICCB) reports necessary to remain compliant with state requirements. The College has used this module since adopting Colleague in 2011. The College’s current contract includes the same annual 5% cap for the CROA software component. The annual maintenance cost for CROA/Business Objects/WebI is $8,050.00.

This year’s annual software maintenance fee for Colleague software will be $343,734.00 for the timeframe of July 1, 2020 to June 30, 2021. Additionally, the annual maintenance fee for the Colleague Self-Service Financial Aid module for the same timeframe is $2,441.00. The Colleague Self-Service Financial Aid module was installed in Fall 2017.

Colleague Components Amount Core/Student/Finance/HR ERP Applications including Recruiter, 0-200 Application users and Synoptix Financial Reporting Maintenance $ 343,734.00 CROA/Business Objects/WebI Maintenance $ 8,050.00 Self-Service Financial Aid Maintenance $ 2,441.00

TOTAL $ 354,225.00

These services and supplies are exempt from bidding requirements as stated in the Illinois Public Community College Act Chapter 110 ILCS 805/3-27.1, exemption (f) which reads, “purchase and contracts for the use, purchase, delivery, movement or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services.”

The total expense for the entire ERP system licensing and software maintenance is $354,225.00. This expense is budgeted in the FY 2021 IT Software Solutions account in the Education Fund.

Recommendation

It is recommended that the Board of Trustees approves the annual renewal of the Ellucian ERP, CROA and Self-Service Financial Aid software maintenance covering the timeframe of July 1, 2020 through June 30, 2021, from Ellucian Inc., of Reston, VA, at a cost of $354,225.00.

Clinton E. Gabbard President McHenry County College Board Report #20-80 June 25, 2020

Request to Renew Augusoft Lumens Integrated Professional (iPRO) and Lumens Contract Training - Premium Module Licenses

Information

The College’s current noncredit self-service registration module, WebAdvisor, will no longer be supported by Ellucian after 2020. This factor, combined with significant user-reported difficulty navigating the current registration tool, necessitated a search for a more robust solution. Last year after a detailed investigation, the chosen solution to replace noncredit registration was a product called Lumens provided by Augusoft. Renewal of Lumens annual subscription licensing is due in July. Lumens Integrated Professional (iPRO): Since the initial Augusoft Board of Trustees report in March 2019, the Lumens Professional (PRO) license has been upgraded to Lumens Integrated Professional (iPRO). Lumens iPRO includes all of the Lumens PRO features plus built-in capability to integrate with MCC’s ERP system – Colleague. This product provides comprehensive cloud-based enrollment management software specifically designed for continuing education programs. Lumens iPRO provides a seamless user experience for searching and registering for noncredit offerings. The more intuitive self- service registration process is anticipated to reduce internal staff time and increase overall registration activity. Additional tools will enhance the ability to create and manage online catalogs, easily collect and report data, and offer promotional discounts. Lumens Contract Training Premium: The Lumens Contract Training Premium module will replace a stand-alone home grown database with a fully integrated solution. This add-on module provides the ability to manage open enrollment and customized corporate training programs in one platform that includes all of the proposal and contract management tools needed to track status and costs. Corporate portals provide client specific access to course information, training history, and registration records. Current Project Status: The project team has completed significant milestones towards final implementation, including: Fit Gap Analysis; Setup of Staging Environment; Completion of Initial Testing. The setup of the production environment is in-process. The project team is targeting an August, 2020, implementation date.

Augusoft Components Amount Lumens Contract Training - Premium Module Subscription Fee $ 11,336.00 Lumens Integrated Professional (iPRO) Subscription Fee $ 51,896.00

TOTAL $ 63,232.00

This expense is budgeted in the FY 2021 IT DevOps Services account within the Education Fund.

Recommendation

It is recommended that the Board of Trustees approves the annual renewal of the Augusoft Lumens Contract Training – Premium Module and Lumens Integrated Professional maintenance covering the timeframe of July 1, 2020 through June 30, 2021 from Augusoft, Inc. of Minneapolis, MN. at a cost of $63,232.00.

Clinton E. Gabbard President

McHenry County College Board Report #20-81 June 25, 2020

Request to Approve Emergency Medical Technician (EMT) Training

Information

Northwestern Medicine-McHenry, formerly known as Centegra Northern Illinois Medical Center (NIMC), is approved by the Illinois Department of Public Health, Division of Emergency Medical Services (EMS) to provide Emergency Medical Technician (EMT) training. For more than ten years, McHenry County College (MCC) has collaborated with Centegra NIMC to provide college credit for the EMT training. This is done by having the medical center furnish instruction and clinical training to MCC students on a contracted basis for a fee and MCC granting the college credit. The estimated fee for training for FY 2021 is $63,020.00 and for FY 2022 is $63,020.00. Students pay tuition and fees to MCC, which covers the fee charged by Northwestern Medicine-McHenry. Each semester, Northwestern Medicine-McHenry bills MCC for instructional services provided.

These services are exempt from the bid process as stated in the Illinois Public Community College Act Chapter 110 ILCS 805/3-27.1, exemption (a) which reads, “Contracts for goods or services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part.”

This expense is budgeted in the Emergency Medical Technician account in the Education Fund.

Recommendation

It is recommended that the Board of Trustees approves the Emergency Medical Technician (EMT) training from Northwestern Medicine-McHenry of McHenry, IL for an amount not to exceed $63,020.00 for FY 2021 and $63,020.00 for FY 2022.

Clint E. Gabbard President McHenry County College Board Report #20-82 June 25, 2020

Request to Approve Title III: Pathways Web Development Contract

Information

In October 2019, MCC was awarded a Title III: Strengthening Institutions Grant aimed to increase student persistence, retention, and completion. As part of the Title III efforts, MCC has implemented a Guided Pathways model which helps students explore academic programs, consider career choices, and develop complete academic plans. Guided Pathways identifies a clear map for students to select the appropriate courses for their program of study, which decreases excessive credits and increases time to completion.

In alignment with the Title III grant objectives, MCC is designing Pathways webpages for students, as part of the College’s official website. The Pathways Web Development focuses on nine areas of study and includes pathways maps for each degree. Incorporated within the pathways are critical information about careers, in-demand industry sectors, and potential earnings. The design and implementation of this Pathways Web Project meets the objectives stated in the Title III grant.

The College has partnered with Cascade Factory to design and implement the Pathways Webpages for students, to align with other enhancements the vendor is currently making to the College’s website.

This purchase is exempt from bidding requirements as stated in the Illinois Public Community College Act Chapter 110 ILCS 805/3-27.1, exemption (f) which reads, “purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services.”

This expense will be funded from the Pathways to Success Contractual Services account within the Title III: Pathways to Persistence grant. This expense has been budgeted for and approved by the Department of Education.

Recommendation

It is recommended that the Board of Trustees approves the contract for Cascade Factory to design and implement the Pathways Web Development Project budgeted within the Title III grant fund for the cost of $75,000.00.

Clinton E. Gabbard President

McHenry County College Board Report #20-83 June 25, 2020

Appointment of Replacement Instructor of Entrepreneurial Agriculture and Horticulture

Information

The retirement of Bruce Spangenberg, effective May 15, 2020, created a vacancy for the faculty position of Instructor of Entrepreneurial Agriculture and Horticulture. Garrett Beier has been recommended to fill this position. Mr. Beier has a Doctor of Philosophy in Plant Pathology, Master of Science in Applied Plant Science, and Bachelor of Science in Environmental Horticulture from the University of Minnesota, Twin Cities, MN. His experience is as follows:

2017 – Present Assistant Professor/Garden Coordinator Farmingdale State College, Farmingdale, NY

2008 – 2017 PhD Researcher/Teaching Assistant (2013 – 2017) Master’s Researcher/Teaching Assistant/Garden Manager (2010 – 2013) Gardener (2008 – 2010) University of Minnesota, St, Paul, MN

Seven applications were received, seven met the position minimum requirements, and the search committee interviewed four candidates.

Below is a summary of the Instructor of Entrepreneurial Agriculture and Horticulture position: Contract Placement Benefit Contractual Contract Salary of Placement Multiplier Base Salary Value 9-month Salary Previous Employee

Lane VII, Step 9 1.87 $47,550.00 $26,435.64 $88,918.50 $120,238.25 Classification: Faculty/Full-time, 9-month, Exempt Position Summary MCC instructors are higher education professionals who champion student learning. They engage and inspire students, applying innovative teaching and learning pedagogies to reach a variety of learners. They assess student learning to ensure student success, staying abreast of current and emerging trends in the discipline. Our instructors collaborate within the College as discipline experts, helping the College to reach its strategic goals through active participation in college committees and by promoting the College to future students throughout our community.

McHenry County College is committed to exploring Food Systems and has recently added a Center for Agrarian Learning (CAL) that will teach and engage those involved in foods and farming in Northern Illinois. The successful Instructor will support both Horticulture and the new Entrepreneurial Agriculture degrees and certificates. The candidate will work closely with the Director for the Center for Agrarian Learning to ensure McHenry County College is a leader in providing credit and community education to students and to the local farm community.

Qualifications/Desired Qualifications: • Master’s degree in the Sustainable Agriculture, Agriculture or Horticulture area • Demonstrated experience in technology enhanced instruction • The ability to interact with the students and peers in a positive manner • Demonstrated commitment to professional growth • Commitment to the mission of the community college and to teaching and motivating community college students in ways appropriate to their diverse backgrounds and learning styles • Commitment to working with beginning students

Recommendation

It is recommended that the Board of Trustees approves the appointment of Garrett Beier to the faculty position of Instructor of Entrepreneurial Agriculture and Horticulture effective August 13, 2020, based on the 9-month salary of $88,918.50.

Clinton E. Gabbard President

McHenry County College Board Report #20-84 June 25, 2020

Authorization for Personnel Appointment

Information

The Board of Trustees has no regularly scheduled meeting in the month of July 2020. Since the College continues to be open and operating during this time, it is critical that employee appointments for full- time administrators and faculty can continue, as the next Board of Trustees meeting will not be held until August 27, 2020.

Recommendation

It is recommended that the Board of Trustees authorizes Dr. Gabbard to approve full-time administrative and faculty personnel appointments prior to the August 27, 2020 regular Board meeting.

Clinton E. Gabbard President

McHenry County College Board Report #20-85 June 25, 2020

Request to Grant Honorary Legacy Status

Information

Rita Dubas, Business Services Specialist, has submitted her intent to retire with her last date worked as June 30, 2020. Rita has been a valuable member of the College community and at her leaving, will have over 20 years of full-time service to the College.

Recommendation

Rita’s retirement was presented in the May 2020 board report. In appreciation for her many contributions to the College, it is recommended that she be granted the honorary designation of Legacy status and receive benefits awarded such personnel.

Clinton E. Gabbard President

McHenry County College Board Report #20-86 June 25, 2020

Request to Grant Honorary Legacy Status

Information

Marie Day, Coordinator of Adult Education & Literacy Supportive Services, submitted her intent to retire with her last date worked as May 15, 2020. Marie has been a valuable member of the College community and at her leaving, will have over 21 years of full-time service to the College.

Recommendation

Marie’s retirement was presented in the May 2020 board report. In appreciation for her many contributions to the College, it is recommended that Marie be granted the honorary designation of Legacy status and receive benefits awarded such personnel.

Clinton E. Gabbard President

McHenry County College Information Report June 25, 2020

New Employees Information

The following list identifies new employees or those who have transferred to another position at McHenry County College.

There are no updates for the month of June.

Position Classification Start Date Employee Name Primary Position Status

Through June 15, 2020

*Current MCC employee who has transferred or accepted a different or additional position.

Position Status Key: R=Replacement; N=New; RC=Retitled/Reclassified; T=Transfer to New Position; A=Additional Position; S=Seasonal

McHenry County College Information Report June 25, 2020

Employee Resignations

Information

The following list identifies employees who have served their last day of employment or resigned from their position at McHenry County College.

Classification End Date Employee Name Primary Position ADM 6/25/2020 Deetra Sallis Director of Employee Relations & Benefits Adriane ADM 6/30/2020 Dean of Academic Development Hutchinson

Through June 15, 2020

McHenry County College Information Report June 25, 2020

June 2020 Committee Meeting Summary

Tuesday, June 16, 2020 – Committee of the Whole Meeting

• Recognition of Visitors and Public Comments: The public and media were provided the link to view this meeting, held virtually via Zoom, and also instructed to submit comments in writing beforehand, should they desire to address the Board. There were no public comments received.

• President’s Report: Dr. Gabbard gave an update on returning to campus, reporting that the MCC COVID-19 Response Team is focused on further planning to create a safe, cautious and phased campus re-entry, first for employees then followed by students. Plans are contingent upon the Governor issuing a directive that we may enter Phase 4. Administrators are focused on providing straightforward information to make all - employees, students and guests – feel safe while on campus. Many contingencies are being considered, and planning by the Response Team continues in order to bring a re-entry plan to the June 25 Board of Trustees meeting for discussion.

Dr. Gabbard then reported on intensified enrollment efforts being implemented for fall. Fall enrollment is currently down 14% in credit hours; far less than our peers are reporting. Much public information is being disseminated from MCC. Also, we are doing additional advertising and commercials to attract new students, and contact is being made to reach those who may re-register as returning students.

• May Financial Statements: Mr. Tenuta recapped the financial statements provided, clarifying variances in Local government, Student tuition and fees, and Employee benefits lines, but indicated we are right where he expected to be. Renovation expenses and parking lot work will show activity as we near the completion of these projects, but Mr. Tenuta indicated costs and revenue are tracking well to the budget, and that a deficit is predicted.

• Discussion of format for Executive Financial Summaries: Mr. Tenuta led discussion centered on two different methods of presenting financial information, one format as line items and the other as narrative, asking whether the Trustees have a preference. Trustees do not want to cause additional work for Mr. Tenuta, but Dr. Gabbard assured them these reports are automated and easy to generate. For the time-being, financial information will be provided in both formats.

• Discussion of State-Funded Capital Projects Lists: Mr. Tenuta recapped a list of five capital projects that have been approved by the State for FY20 and FY21, awaiting funding: CTE (CATI) Building, Library Renovation, Fire Training Tower, Greenhouse, and Pump House. The College will await funding for the first two, and Mr. Tenuta feels there is a high possibility of the CTE funds being released. Regarding the age and condition of the Fire Training Tower, Mr. Tenuta feels it is more cost effective to raze the structure and install a new one to support our fire science program. The College could no longer wait on funding for the Greenhouse and Pump house, both approved under the 2010 Illinois Job Now program. As such, both those structures were built in FY19 without State support. If funds are eventually released, the College make seek to reallocate those funds toward other critical projects.

• Future Agenda Items/Summary Comments by Board Members:

Trustee Speros voiced interest in what MCC will be doing, in terms of education and action with

regard to the recent Black Lives Matter movement. She also mentioned reviewing the MCC Annual Report, thanking Dr. Gabbard and administrators for providing an informative document. She ended, stating she viewed the Employee Recognition video and felt it was well done.

Trustee Allen would like for Trustees to see photos and updates of campus renovations.

Trustee Evertsen inquired about the perspective of our instructors during remote instruction, for example Culinary. She asks whether instructors could share their stories on how they have adapted and are maintaining quality instruction within their programs.

Vice Chair Walsh acknowledged the enormous task ahead regarding campus re-opening, thanking the administration for all the work and planning done so far.

Student Trustee German inquired about how the College will proceed with re-entry if anyone does not/cannot wear a mask. Dr. Gabbard assured all that masks will be an absolute requirement to be on campus, otherwise those students would have to opt for an online learning format.

McHenry County College Information Report June 25, 2020

Friends of MCC Foundation Update

Foundation Board Update On June 10, The Friends of MCC Foundation Board elected a new slate of officers and welcomed MCC Distinguished Alumnus, Steve Rankins (Senior Vice President, First Midwest Bank), back to the Board of Directors. The new slate of officers is:

• Tina Hueppe, President • Dale Morton, Vice President • Mike Klingenberg, Treasurer • Rob Getty, Secretary

The Foundation honored departing Board president, Larry Arndt, as his term came to an end. Larry served on the Foundation Board for six years and made significant contributions during his time wih the Foundation. He and his wife, Julie, plan to remain involved with the Foundation through the Fundraising Committee, Education to Empowerment program, and other events and initiatives.

The Foundation Board heard from student scholarship recipient, Catherine Del Santo, who recently graduated in May with her Associate in Arts degree. Catherine plans to look for internships as she begins her next step as a graphic design major at DePaul University. During her time at MCC, she received the Howard E. Foreman Special Needs Scholarship, the Joseph A. Blanco Special Needs Student Spirit Award Scholarship, and the Goodwill Industries of Northern Illinois Annual Scholarship. Recently, she won the Paul Simon “How Community College Changed My Life” essay contest.

Fall 2020 Scholarship Update The Foundation received 317 student scholarship applications for the fall semester, distributing more than $152,000 through 168 awards to 159 students. All students were notified of their awards and informed of the next scholarship application, which will begin in September. The Foundation also awarded 15 MCC students an additional $66,500 in scholarships to their chosen transfer college or university.

Foundation Engagement with the College and Community On June 23, the Foundation spoke to MCC’s Upward Bound Summer Program participants at Harvard High School, virtually providing information about Foundation scholarships.

Education to Empowerment Update Education to Empowerment (E2E) awarded its largest class ever of ten scholarship recipients for Fall 2020. Due to the continued growth in membership, E2E was able to award four additional scholarships over 2019 totaling $40,000 of increased scholarship funding. Each of the new scholarship recipients is eligible to receive $10,000 towards their final year at MCC and their first year at a transfer institution. To date, Education to Empowerment has awarded $360,000 to 41 women. Fall 2020 E2E Scholarship recipients are:

• Jennifer Enciso – Huntley, IL • Jennifer Garcia Esparza – Woodstock, IL • Gabriella German – Crystal Lake, IL • Pernille Gast – Harvard, IL • Jerelyn Jones – Woodstock, IL • Peyton Miller – Spring Grove, IL • Jennifer Olandese – McHenry, IL • Hannah Rudkin – Spring Grove, IL • Ariana Sauder – Marengo, IL • Blandina Tackett – Wonder Lake, IL

Fall 2020 Program Requests Awarded The Friends of MCC Foundation Board approved $8,560 in funding for the following program and technology requests received by the May 1 deadline.

Fund Description

College Support for a second year of the Experts and Insights: Faculty Speaker Series. The Programs series anticipates eight programs for FY 2021, providing an opportunity to connect the greater McHenry County community with MCC faculty as subject matter experts via free, thought-provoking presentations. Technology Purchase of a pilot of state-of-the-art simulator, Ovation Virtual Reality for Endowment students, faculty, staff, and administrators. The simulator coaches speaking and interviewing with focus on specific skills (eye contact, gestures, filler words). The system records presentations for critique, generates reports to track progress, and provides feedback for improvement.

Upcoming Events and Opportunities

2020 Golf Invitational The 2020 Golf Invitational will take place on Monday, August 31, 2020 at the Crystal Lake Country Club. This annual event provides a valuable opportunity to provide financial support to MCC students. Generous donors have remained committed to this event and already helped raise more than $64,000. A special thank you to our Presenting Sponsor, Robbins Schwartz. The Golf Invitational Committee has asked donors to fund silent auction items online or purchase an item from a local business. To “Fund an Auction Package,” view all sponsors, or support the event, please visit www.mchenry.edu/supportmcc/golf.

2020 President's Dinner The President's Dinner will be held on Friday, October 30, 2020. The Foglia Family Foundation has generously agreed to be the Presenting Sponsor for this event. Planning has begun with special consideration given to accommodating any physical distancing restrictions that may be in-place at that time. More details to follow.

McHenry County College Information Report June 25, 2020

Office of Marketing and Public Relations Update

McHenry County College’s Office of Marketing and Public Relations (OMPR) supports the institution’s planning efforts through deliberate, strategic marketing, and communication efforts to key target markets, including: students, donors, alumni, community, and employees. Taking a full-service, internal marketing agency approach to its projects, OMPR creates and enforces innovative and comprehensive branding initiatives, communications, and promotions for the institution and its programs. All efforts integrate a variety of approaches for every project and campaign, while managing individual initiatives that require a mix of, or all, services. Services often include, but are not limited to:

• Brand Development • Information • Publicity • Copywriting Campaigns • Script Development • Event Management • Interactive Content • Social Media and and Marketing • List Acquisition Networking • Graphic Design • Media Training • Web Applications • Focus Group • Photography • Web Design and Coordination • Video Production Programming • Illustration and Audiovisual Services

The following information highlights a portion of the current marketing and communication efforts underway to grow MCC’s enrollment and population, strengthen MCC’s identity in the community, and share MCC’s stories.

• COVID-19 Pandemic Communications: OMPR continues to work with the COVID-19 response team to provide up-to-date messaging on the MCC website, student email communications, student text messages, and employee emails. Specific efforts include: o Welcome Back to Campus planning and preparation efforts for faculty and staff to return to campus, including signage, communications, and video messaging o Dedicated webpage for COVID-19 response and communications (www.mchenry.edu/coronavirus) o Critical communications for students and employees o Social media messaging supporting student needs and frequently asked questions o Response communications and signage for campus access o Student email and text message communications surrounding classes and services o Promotion of Student Success Fund help available for students in need

• Publications: OMPR is currently working on these important publications: o Catalyst—Workforce, Community, and Business Programs at Shah Center o Noncredit Schedule o Updates to MCC View Book o Student Planner

1 • Integrated Marketing Campaigns: Efforts are underway to promote a variety of programs and events that are important to student success, as well as increase enrollment and retention efforts. These campaigns are all focused on providing critical information about time-sensitive processes and activities: o Fall 2020 registration and enrollment promotion, including two new TV/streaming commercials o Support of Admissions and Recruitment outreach efforts o Execution of statewide marketing campaign to drive fall enrollment o MCC “Truth is…” marketing campaign o Outdoor media/billboard campaign o Apprenticeship/internship publicity and marketing support o Transfer partnership awareness campaign o Joint Agreement tool o Adult Education promotional support o Guided Pathway marketing support, including updates to all program sell sheets and new dynamic/programmed web pages o Marketing campaign for adult learners o Marketing campaign for area employers o College and Career Readiness awareness and promotions o Financial Aid Night promotions o Financial Aid workshop marketing promotion o Noncredit and Continuing Education program publicity o Noncredit mini video commercials (:15 each) for evergreen programming areas o Interactive content for specific target programs o Sponsored Content Campaign with NW Herald (monthly editorial about MCC via print, online, social media, and video) o Summer and Fall 2020 Radio Campaign (STAR 105.5 and WNIJ NPR) o Twofer promotions (Learning Communities) o New Kids and College logo and branding efforts o Student engagement and Purple Pride support and promotion o 2020 Decision Day social promotion with local high schools o Workforce Solutions promotion (with Shah Center) o Entrepreneurial Agriculture degree program promotions o Upward Bound marketing support o Friends of MCC Foundation Promotional Support ▪ Marketing efforts to push scholarship awareness and applications ▪ MCC alumni engagement efforts ▪ Education to Empowerment promotional support ▪ Alumni event support

• MCC Brand Identity Efforts: The following efforts are in progress to support enrollment growth and enhance MCC’s brand awareness: o MCC “NEXT” tagline promotion o MCC website development project (content management system) o Environmental graphics for interior spaces, MCC Store o Video series – alumni connections throughout the community o Updating MCC style guide and brand book o Branding support for online New-Student Orientation

2 o Awareness and enrollment promotion via streaming service video ads o Production of general MCC awareness video commercials for social media

• Outreach Efforts: These efforts specifically focus on community outreach and collaborative partnerships: o Student Communication System for integrated messaging (text, voice, email) o MCC awareness campaign – programs and faculty o Social media campaign boosts to reach prospective students o Career Services awareness and promotion

3 Monthly Releases and Features The following releases and feature stories were submitted to local and regional media outlets from May 27, 2020—June 15, 2020.

• McHenry County College, University of Illinois Extension Master Gardeners to Host Annual Garden Walk July 11 • Friends of MCC Foundation Seeks Silent Auction Donations to Benefit Students, Local Businesses • Garden Walk Hosted by University of Illinois Extension McHenry County Master Gardeners, MCC Cancelled for 2020 • McHenry County College Students Selected for 2020 Skyway Juried Art Competition, Achievement Awards • OSHA Enforcement of COVID-19 Prevention Measures: Webinar for Managers Hosted Through MCC Shah Center • McHenry County College Announces 2020 High-Impact Scholarship Recipients

*Note: The above list does not include all interviews/stories initiated by the press. Press clippings about McHenry County College can be found at the following link: www.mchenry.edu/press.

4 McHenry County College Office of Resource Development (ORD) Update Information Report June 25, 2020

This report highlights grants that have been awarded or denied during the month prior, as well as grants that have been submitted and are awaiting notification, and grant proposals that are being developed for future submission.

GRANTS AWARDED Funding Source Brief Description Amount Project Director Funded

Community Foundation MCC has been awarded a transformational grant from the $75,000 Catherine Jones, Associate For McHenry County Community Foundation of McHenry County. MCC’s program Vice President of Workforce focuses on helping adults with barriers to employment complete Development career training in manufacturing, health care, or information technology. Adult Volunteer The Adult Volunteer Literacy (AVL) program provides high-quality $75,000 Julio Capeles-Delgado, Literacy, Illinois literacy services to students throughout the county. Volunteer Executive Director of Adult Secretary of State tutors assist approximately 450 students each year with their Education English, reading, or math skills, positively impacting their quality of life and ability to find gainful employment.

PENDING APPLICATIONS Funding Source Brief Description Amount Status Expected Requested Notification

U.S. Department of The purpose of the SSS Program is to increase the number of $1.2 million Pending June Education TRIO Student disadvantaged, low-income college students, first-generation Support Services (SSS) college students, and college students with disabilities who complete a program of study at the postsecondary level. Illinois Board of Higher This grant helps to underwrite the cost of student internships. The $32,420 Pending June Education, Cooperative funding allows for a broad range of employers to participate and Work Study Program for students to gain career-based work experience. McHenry County This grant program will help young adults earn a High School $43,082 Pending June Workforce Network, Equivalency diploma, as well as providing them with work Out of School Young readiness preparation, and career exploration activities. Adult Program

McHenry County College Office of Resource Development (ORD) Update Information Report June 25, 2020

Funding Source Brief Description Amount Status Expected Requested Notification

McHenry County The intent of this grant is to develop content and teach job seekers TBD Pending June Workforce Network, different career service skills, including, but not limited to career dependent Career Services Program exploration, computer classes, job clubs, networking groups, on services interviewing, job search skills and or other such activities that provided increase customers’ employability skills. ICCB Competency-Based Through this program, MCC’s Early Childhood Education program $20,685 Pending June Education for Early will be able to utilize a virtual reality simulation platform in order Childhood Education to pilot and assess student achievement based on prescribed learning outcomes. ICCB, Adult Education This grant provides continued funding for FY21 to support the $610,400 Pending July Program Adult Education program, including classes in Adult Basic Education, Adult Secondary Education, High School Equivalency, English as a Second Language, and citizenship preparation classes. Telligen Foundation MCC submitted a Letter of Intent for a proposed program to $45,000 Pending July support work-based learning experiences for students pursuing health careers. IRS Volunteer Income This grant will provide funding to run a clinic to prepare tax returns $53,518 Pending September Tax Assistance (VITA) for low-income or limited English proficient county residents. Over Program the past ten years, MCC’s VITA clinic has helped county taxpayers receive more than $10 million in refunds.

APPLICATIONS IN DEVELOPMENT Funding Source Brief Description Estimated Status Submission Amount Date

DCEO, Rebuild Illinois This grant program will provide partial funding to help renovate TBD In June 30 Regional Economic MCC’s athletic facilities. Development Development Grant

McHenry County College Office of Resource Development (ORD) Update Information Report June 25, 2020

Funding Source Brief Description Estimated Status Submission Amount Date

ICCB CTE Improvement This grant program is aimed at enhancing student transitions, TBD In July 10 improving student support services, and strengthening the CTE Development educator pipeline.

APPLICATIONS DENIED Funding Source Brief Description Amount Follow Up Requested

Blooming Prairie To support programmatic efforts sponsored by the Center for $7,726 MCC’s Center for Agrarian Foundation Agrarian Learning. The Blooming Prairie Foundation works Learning plans to apply again to further the health of people, the planet and the cooperative next year. business model by supporting development, research, and educational efforts in the organic industry and the cooperative community.

McHenry County College Information Report June 25, 2020

Sustainability Center Update

Ongoing Initiatives Green Campus: • Progress continues on the solar energy project for the MCC Entrepreneurial Agriculture program’s high tunnel. John Katrakis and Associates were contracted to design a solar system that could power multiple small motors on one of the high tunnels to power inflation fan between plastic layers; automated motor for roll up sides; and a thermostat to trigger roll up side motor. Designs are currently under review. Funds for the design phase of the project are provided through the partnership between the MCC Sustainability Center and the IL Green Economy Network. • The Zagster bike-share program has ended. The pandemic has impacted Zagster’s business such that they are no longer able to operate the program. Bicycles will be removed from MCC and the six locations around McHenry County. The Sustainability Center has a strong partnership with Visit McHenry County continues and hopes to participate in some way with future bike-sharing efforts.

Green Community: • The Sustainability Center co-sponsored a webinar with the Environmental Defenders of McHenry County on May 27, 2020. This event, part of the Defenders weekly “Envirozooms”, included a panel on recycling with representatives from Waste Management, McHenry County Department of Health, and the MCC Sustainability Center. A total of 67 people participated in the Zoom event; the event is on the Defenders website at www.mcdef.org for further viewing. • Planning for the 2020 Green Living Expo is underway and will be conducted virtually this year due to the ongoing COVID-19 pandemic. The Sustainability Center is working with Conference and Event Services to identify a virtual platform for use with the Expo and other MCC events this fall. The Green Living Expo is scheduled for November 7, 2020. • The 2020 Green Guide Recycling Directory is available to download at www.mchenry.edu/green. In addition, 2,500 paper copies will be distributed to McHenry County municipalities in mid- June. A fully translated Spanish version is available at www.mchenry.edu/green and by request at [email protected].