City Council Agenda for April 22, 2015

Agenda City Council The Corporation of the City of Brampton

April 22, 2015

1:00 p.m. – Regular Meeting

Closed Session (See Item U) – 12:00 p.m. (Under Section 239 of the Municipal Act, 2001)

th Council Chambers – 4 Floor

Members: Mayor L. Jeffrey Regional Councillor G. Gibson – Wards 1 and 5 (Acting Mayor – April) Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 Regional Councillor M. Medeiros – Wards 3 and 4 (Acting Mayor – May) Regional Councillor G. Miles – Wards 7 and 8 (Acting Mayor – June) Regional Councillor J. Sprovieri – Wards 9 and 10 City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10

For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact: Terri Brenton, Legislative Coordinator, Telephone (905) 874-2106, TTY (905) 874-2130 [email protected]

Note: Some meeting information may also be available in alternate formats upon request. Agenda City Council

Please ensure all cell phones, personal digital assistants (PDAs) and other electronic devices are turned off or placed on non-audible mode during the meeting.

A. Approval of the Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Adoption of the Minutes

C 1. Minutes – City Council – Regular Meeting – April 8, 2015

C 2. Minutes – City Council – Special Meeting – April 8, 2015

D. Consent Motion

All items listed with an asterisk (*) are considered to be routine and non controversial by Council and will be approved by one resolution. There will be no separate discussion of these items unless a Council Member requests it in which case the item will be removed from the consent resolution and considered in its normal sequence on the agenda.

(L 1)

E. Announcements (2 minutes maximum)

E 1. Announcement – National Poetry Month – April 2015 – “Mayor’s Poetry City Challenge” (Council Sponsor – Mayor Jeffrey)

Mayor Jeffrey will make the announcement.

E 2. Announcement – Emergency Preparedness Week in Brampton – May 3-9, 2015 (Council Sponsor – Regional Councillor Gibson)

Kathryn Trojan Stelmaszynski, Community Preparedness Advisory, Brampton Emergency Management Office, Public Services, will be present to make the announcement.

2015 04 22 Page 2 of 7 Agenda City Council

F. Delegations (5 minutes maximum)

G. Reports from the Head of Council

H. Reports of Corporate Officials

H 1. Office of the Chief Administrative Officer and Executive Leadership Team

H 2. Office of the Chief Operating Officer

H 3. Corporate Services

H 3-1. Report from S. Hans, Coordinator of Elections and Special Projects, Corporate Services, dated April 2, 2015, re: 2014 Municipal Election – Candidates in Default for Failure to File their Financial Statement by March 27, 2015 (File BG.a).

To be received

H 3-2. Report from P. Fay, City Clerk, Corporate Services, dated April 16, 2015, re: Further Housekeeping Amendment to Municipal Officials By-law 84-2008 (File BH.c).

Recommendation

H 4. Planning and Infrastructure Services

H 5. Public Services

I. Reports of Accountability Officers

J. Committee Reports

J 1. Minutes – Budget Committee – March 30, 31 and April 1, 2, 2015 (Chair – Mayor Jeffrey)

To be received – the Recommendations were approved, as amended, at the Special Council Meeting of April 8, 2015 – See Item C 2.

Note: The minutes will be distributed prior to the meeting.

2015 04 22 Page 3 of 7 Agenda City Council

J 2. Minutes – Special Members Services Committee – April 13, 2015 (Chair – Regional Councillor Gibson)

Note: The minutes will be distributed prior to the meeting.

J 3. Minutes – Planning & Infrastructure Services Committee – April 13, 2015 (Chair – Regional Councillor Moore)

To be approved

J 4. Minutes – Community & Public Services Committee – April 15, 2015 (Chair – Regional Councillor Gibson)

Note: The minutes will be distributed prior to the meeting.

J 5. Minutes – Economic Development Committee – April 15, 2015 (Chair – City Councillor Bowman)

To be approved

J 6. Minutes – Corporate Services Committee – April 15, 2015 (Chair – Regional Councillor Medeiros)

K. Unfinished Business

K 1. Motion re: Status of the Interim Auditor General’s Report on the West Tower:

Note: Deferred from the Council Meeting of April 8, 2015, pursuant to Resolution C101-2015, as follows:

That the following motion be deferred to the Council Meeting of April 22, 2015:

That Council direct staff that the payments to Mr. Rust-D’Eye, Interim Auditor General, stop as of today (April 8, 2015).

2015 04 22 Page 4 of 7 Agenda City Council

K 2. Report from S. Jorgenson, Manager, Environmental Planning, Policy Planning and Growth Management and N. Cadete, Traffic Operations Supervisor, Roads Maintenance and Operations, dated March 11, 2015, re: Heart Lake Mitigation Strategy – RML #2014-046 and RML #2014 053 (File HB.c).

Note: Referred from the Planning and Infrastructure Services Committee Meeting of April 13, 2015, pursuant to Recommendation P&IS084 2015, outlined in Item J 3.

L. Correspondence

* L 1. Copy of correspondence from Frank Dale, Regional Chair, Region of Peel, to The Honourable Kathleen Wynne, Premier of Ontario, dated April 2, 2015, re: Region of Peel Resolution No. 2015-188 – Bill 52 – the Protection of Public Participation Act (File BA.x).

To be received

M. Resolutions

N. Notices of Motion

O. Petitions

P. Other/New Business

Q. Procurement Matters

R. Regional Council Business

Note: A Region of Peel Council meeting is scheduled for April 23, 2015. For matters of interest to the City of Brampton, Council may discuss Regional Council agenda business at this part of the meeting.

S. Public Question Period

15 Minute Limit (regarding any decision made at this meeting)

2015 04 22 Page 5 of 7 Agenda City Council

T. By-laws

84-2015 To amend User Fee By-law 380-2003, as amended – various 2015 fees and charges (See Item J 1 – Budget Committee Recommendation BC-22-2015 – Clause 30 – March 30, 31 and April 1, 2, 2015)

85-2015 To adopt Official Plan Amendment OP2006-110 – Second Units Policy (See Item J 3 – Planning & Infrastructure Services Committee Recommendation P&IS082-2015 – April 13, 2015)

86-2015 To amend Zoning By-law 270-2004, as amended – Second Units Policy (See Item J 3 – Planning & Infrastructure Services Committee Recommendation P&IS082-2015 – April 13, 2015)

87-2015 To require the registration of second residential units in the City of Brampton (See Item J 3 – Planning & Infrastructure Services Committee Recommendation P&IS082-2015 – April 13, 2015)

88-2015 To amend By-law 86-77, as amended, with regard to the Board of Management for the Downtown Brampton Business Improvement Area (Item J5 – Economic Development Committee Recommendation ED028-2015)

89-2015 To establish tax ratios for the year 2015 (See Item J 6 – Corporate Services Committee Recommendation CS059-2015 – April 15, 2015)

90-2015 To establish certain lands as part of the public highway system (Dunley Crescent, Ashby Field Road, Banbridge Crescent, James Potter Road, Ballyhaise Crescent, Crumlin Crescent, Frenchpark Circle and Elbern Markell Drive) – Ward 5

91-2015 To establish certain lands as part of the public highway system (Chiming Road, Martin Byrne Drive and Romeo Road) – Ward 10

92-2015 To appoint officers to enforce parking on private property and to repeal By-law 68-2015

2015 04 22 Page 6 of 7 Agenda City Council

U. Closed Session

U 1. Minutes – Closed Session – City Council – April 8, 2015

U 2. Minutes – Closed Session – Community & Public Services Committee – April 15, 2015

U 3. Minutes – Closed Session – Corporate Services Committee – April 15, 2015

U 4. The security of the property of the municipality or local board – internal audit report

V. Confirming By-law

To confirm the proceedings of the Regular Council Meeting held on April 22, 2015

W. Adjournment

Next Meetings: Wednesday, May 6, 2015 – 1:00 p.m. Wednesday, May 20, 2015 – 1:00 p.m.

Proclamations

The following City of Brampton proclamation will be made on behalf of Council:

• Multiple Sclerosis Awareness Month – May 2015 – to be given to the Multiple Sclerosis Society of Canada (Brampton – Caledon Chapter)

2015 04 22 Page 7 of 7 C 1-1 Minutes City Council The Corporation of the City of Brampton

April 8, 2015

Members Present: Mayor L. Jeffrey Regional Councillor G. Gibson – Wards 1 and 5 (Acting Mayor – April) Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 Regional Councillor M. Medeiros – Wards 3 and 4 (Acting Mayor – May) Regional Councillor G. Miles – Wards 7 and 8 (Acting Mayor – June) Regional Councillor J. Sprovieri – Wards 9 and 10 City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10

Members Absent: nil

Staff Present: Ms. M. Ball, Chief Planning and Infrastructure Services Officer, and Acting Chief Administrative Officer Mr. D. Cutajar, Chief Operating Officer Mr. J. Patteson, Chief Public Services Officer Mr. P. Simmons, Chief Corporate Services Officer Mr. R. Zuech, Acting City Solicitor, Corporate Services Mr. P. Fay, City Clerk, Corporate Services Mr. E. Evans, Deputy City Clerk, Corporate Services Ms. T. Brenton, Legislative Coordinator, Corporate Services

C 1-2 Minutes City Council

The meeting was called to order at 12:02 p.m., moved into Closed Session at 12:10 p.m., and recessed at 1:00 p.m. Council reconvened in Open Session at 1:08 p.m., recessed at 2:23 p.m. and returned to Closed Session at 2:32 p.m. Council moved back into Open Session at 2:46 p.m. and adjourned at 2:47 p.m.

A. Approval of the Agenda

Discussion took place with respect to potential additions to the agenda.

The following motion was considered.

C084-2015 Moved by City Councillor Bowman Seconded by City Councillor Whillans

That the agenda for the Regular Council Meeting of April 8, 2015 be approved as amended as follows:

To add:

P 2. Discussion at the request of Regional Councillor Sprovieri, re: Status of the Interim Auditor General’s Report on the West Tower

U 7. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board – litigation matter

Discussion item requested by Councillor Sprovieri

U 8. Personal matters about an identifiable individual, including municipal or local board employees – identifiable individual

U 9. Personal matters about an identifiable individual, including municipal or local board employees – identifiable individual

Carried

The following supplementary information was provided at the meeting.

Re: Item C 1 (Minutes – City Council – March 25, 2015):  Replacement Page 2 of 37 (to incorporate a procedural motion under Approval of the Agenda)

Additional Proclamation:  Parkinson’s Disease Awareness Month – April 2015 – to be given to Parkinson Society Canada

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H 3-2. Report from P. Fay, City Clerk, Corporate Services, dated April 7, 2015, re: Housekeeping Amendments to Municipal Officials By- law 84-2008 (File BH.c).

J 5. Minutes – Community & Public Services Committee – April 1, 2015

J 6. Minutes – Economic Development Committee – April 1, 2015

J 7. Minutes – Corporate Services Committee – April 1, 2015

J 8. Minutes – Citizen Appointments Committee – April 2 and 7, 2015

The following items were received by the City Clerk’s Office after the agenda was printed and relate to Item J 4 – Planning and Infrastructure Committee Recommendation P&IS054-2015 (Council approval was not required for addition of these items in accordance with Procedure By-law 160-2004, as amended):

F 1. Delegation – Scott Snider, Turkstra Mazza Associates, Lawyers

L 2. Correspondence from Scott Snider, Turkstra Mazza Associates, Lawyers, dated April 8, 2015

B. Declarations of Interest under the Municipal Conflict of Interest Act

1. Regional Councillor Miles declared conflicts of interest regarding Item J 2 (Special Budget Sub-Committee Minutes of March 25, 2015) on (i) the funding request from the Brampton Safe City Association as her husband is Executive Director, and (ii) the compensation portion of the Transit Division budget as her daughter is a non-union employee of Brampton Transit.

2. Regional Councillor Gibson declared a conflict of interest regarding Item J 2 (Special Budget Sub-Committee Minutes of March 25, 2015) on the compensation portion of the Transit Division budget as his son is an employee of Brampton Transit.

3. City Councillor Bowman declared a conflict of interest regarding Item J 2 (Special Budget Sub-Committee Minutes of March 25, 2015) with respect to Brampton Library funding as he has an employment relationship through a contract in relation to the Library Board.

4. Mayor Jeffrey declared a conflict of interest regarding Item J 2 (Special Budget Sub-Committee Minutes of March 25, 2015) on the compensation portion of the Transit Division budget as her son is employed by the Transit Division.

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5. City Councillor Fortini declared a conflict of interest regarding Item J 2 (Special Budget Sub-Committee Minutes of March 25, 2015) as his daughter is a non-union employee.

C. Adoption of the Minutes

C 1. Minutes – City Council – Regular Meeting – March 25, 2015

In response to a question from Council, Peter Fay, City Clerk, Corporate Services, confirmed that the wording of Resolution C078-2015 reflects what was approved at Council. He advised that the resolution is on the agenda for consideration at the Community & Public Services Committee Meeting of April 15, 2015, and could be revised at that time.

The following motion was considered.

C085-2015 Moved by Regional Councillor Gibson Seconded by City Councillor Whillans

That the Minutes of the Regular City Council Meeting of March 25, 2015, to the Council Meeting of April 8, 2015, be approved as printed and circulated.

Carried

D. Consent Motion

The following motion was considered.

C086-2015 Moved by City Councillor Whillans Seconded by City Councillor Bowman

That Council hereby approves the following items and that the various Officials of the Corporation are hereby authorized and directed to take such action as may be necessary to give effect of the recommendations as contained therein:

H 2-1. 1. That the report from D. Cutajar, Chief Operating Officer, and D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated March 17, 2015, to the Council Meeting of April 8, 2015, re: Holland Christian Homes Grant Funding Request (File EH.x) be received; and,

2015 04 08 Page 4 of 47 C 1-5 Minutes City Council

2. That the grant request of $13,832 by Holland Christian Homes be funded from the City Wide Community Projects account #201109.0191.0001, subject to Council approval of the 2015 City Wide Community Projects annual funding program.

H 3-1. 1. That the report from L. Robinson, Administrative Assistant, Council and Administrative Services, Corporate Services, dated March 18, 2015, to the Council Meeting of April 8, 2015, re: Request for “Municipal Significance” Designation – Canada Day Celebration – July 1, 2015 – Chinguacousy Park – 9050 Bramalea Road – Ward 7 (File BJ.x) be received; and,

2. That the “Canada Day Celebration at Chinguacousy Park” scheduled on Wednesday, July 1st, 2015, to be held at 9050 Bramalea Road, be designated as municipally significant; and,

3. That a copy of this Resolution be provided to the applicant for inclusion with their application to the Alcohol and Gaming Commission of Ontario.

H 4-1. 1. That the report from A. Dear-Muldoon, Development Planner, Planning and Infrastructure Services, dated February 25, 2015, to the Council Meeting of April 8, 2015, re: Application to Amend the Official Plan and Zoning By-law – John A. Marshall Planning & Management Consulting Inc. – Q & G Group Inc. – 350 Rutherford Road South – Ward 3 (File HB.c/C02E01.022) be received; and,

2. That the Mayor and City Clerk be authorized to execute the rezoning agreement based on terms and conditions approved by the Chief Planning and Infrastructure Services Officer and in a form acceptable to the City Solicitor; and,

3. That By-law 74-2015 be passed to adopt Official Plan Amendment OP2006-109; and,

4. That it is hereby determined that in adopting Official Plan Amendment OP2006-109, Council has had regard to all matters of Provincial Interest and the Provincial Policy Statement as set out in Section 2 and 3(5) respectively of the Planning Act, R.S.O. c. P. 13, as amended; and,

2015 04 08 Page 5 of 47 C 1-6 Minutes City Council

5. That Council determines in accordance with Section 34(17) of the Planning Act, R.S.O. c. P. 13, as amended, that no further public notice is required; and,

6. That By-law 75-2015 be passed to amend the Comprehensive Zoning By-law 270-2004, as amended.

L 1. That the following correspondence, to the Council Meeting of April 8, 2015, re: Canada Post Door to Door Service, be received: 1. From Frank Dale, Regional Chair, Region of Peel, to the Honourable Lisa Raitt, Minister of Transport, dated March 6, 2015 a) Region Council Resolution No. 2015-105 b) Region Council Resolution No. 2015-104 (endorsing Brampton Council Resolution C056-2015) c) Region Council Resolution No. 2015-102 (endorsing Mississauga Council Resolution 0025-2015) 2. From the Federation of Canadian Municipalities (FCM), dated March 27, 2015

Carried

E. Announcements (2 minutes maximum)

E 1. Announcement – 2014 Ontario Professional Planners Institute Excellence in Planning Award (Council Sponsor – Regional Councillor Moore)

Regional Councillor Moore introduced the announcement and welcomed Andrea Bourrie, President Elect, Ontario Professional Planners Institute.

Ms. Bourrie announced that the City of Brampton has been awarded the 2014 Ontario Professional Planners Institute Excellence in Planning Award, and presented the award to Mayor Jeffrey, Regional Councillor Moore, and staff from the Planning and Infrastructure Services Department.

F. Delegations (5 minutes maximum)

F 1. Scott Snider, Turkstra Mazza Associates, Lawyers, re: Planning and Infrastructure Services Committee Recommendation P&IS054-2015 –

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GTA West Transportation Corridor Route Planning and Environmental Assessment Study, Stage 2 (File HB.c/N01 GTAW).

Dealt with under Item J 4 – Resolution C091-2015

See also Item F 1

M. Resolutions – nil

N. Notices of Motion – nil

O. Petitions – nil

P. Other/New Business

P 1. Discussion at the request of City Councillor Whillans, re: Council Representation on the Brampton Sports Hall of Fame Committee

City Councillor Whillans expressed an interest in appointment to the Brampton Sports Hall of Fame Committee.

Peter Fay, City Clerk, Corporate Services, indicated that the Committee composition provides for the appointment of three Members of Council, and since there is currently a vacancy in this representation, a resolution would be required to add Councillor Whillans.

The following motion was considered.

C100-2015 Moved by Regional Councillor Moore Seconded by Regional Councillor Palleschi

That Councillor Whillans be appointed to the Brampton Sports Hall of Fame Committee.

Carried

P 2. Discussion at the request of Regional Councillor Sprovieri, re: Status of the Interim Auditor General’s Report on the West Tower

Council discussion on this matter included:  concern about the delay in reporting from Interim Auditor General (AG) on the West Tower and associated costs

2015 04 08 Page 41 of 47 C 1-42 Minutes City Council

 request that the report be made publicly available shortly after it is provided to Council  request that the report be provided to Council and the public at least five days before consideration at a Council meeting  confirmation that the reports from the procurement and finance consultants were provided to the Interim AG at the end of the week of March 30, 2015  indication that staff does not have a firm timeline for delivery of the Interim AG’s report, but it is anticipated within the next week or two

A motion was introduced to direct staff to stop payments to Mr. Rust D’Eye as of this date (April 8, 2015).

Staff cautioned that the municipality may not have the authority under Ontario Municipal Act provisions for Auditor Generals, and outlined some potential ramifications of such a decision.

Discussion on the proposed motion included a suggestion that it be referred for further consideration at the Council Meeting of April 22, 2015.

The following motion was considered.

C101-2015 Moved by Regional Councillor Sprovieri Seconded by City Councillor Fortini

That the following motion be deferred to the Council Meeting of April 22, 2015:

That Council direct staff that the payments to Mr. Rust D’Eye stop as of today (April 8, 2015).

Carried

Q. Procurement Matters – nil

R. Regional Council Business – nil

S. Public Question Period – nil

T. By-laws

The following motion was considered.

2015 04 08 Page 42 of 47 C 1-43 Minutes City Council

C102-2015 Moved by City Councillor Fortini Seconded by City Councillor Bowman

That By-laws 72-2015 to 80-2015, before Council at its meeting of April 8, 2015, be given the required number of readings, taken by the Mayor and City Clerk and the Corporate Seal affixed thereto.

72-2015 To amend By-law 51-89, as amended, respecting the Committee of Adjustment (See Item C 1 – Resolution C081-2015)

73-2015 To amend Municipal Officials By-law 84-2008, as amended (See Report H 3-2)

74-2015 To adopt Official Plan Amendment OP2006-109 – John A. Marshall Planning & Management Consulting Inc. – Q & G Group Inc. – 350 Rutherford Road South – Ward 3 (File HB.c/C02E01.022) (See Report H 4-1 and By-law 73-2015)

75-2015 To amend Zoning By-law 270-2004, as amended – John A. Marshall Planning & Management Consulting Inc. – Q & G Group Inc. – 350 Rutherford Road South – Ward 3 (File HB.c/ C02E01.022) (See Report H 4-1 and By-law 72-2015)

76-2015 To amend Traffic By-law 93-93, as amended – administrative updates (See Item J 4 – Planning and Infrastructure Services Committee Recommendation – March 30, 2015)

77-2015 To amend Traffic By-law 93-93, as amended – all-way stop – Southlake Boulevard and Calm Waters Crescent – Ward 1 (See Item J 4 – Planning and Infrastructure Services Committee Recommendation P&IS074-2015 – March 30, 2015 and Item K X)

78-2015 To establish certain lands as part of the public highway system (Degrey Drive) – Ward 8

79-2015 To establish certain lands as part of the public highway system (Lacoste Boulevard) – Ward 10

80-2015 To appoint municipal by-law enforcement officers and to repeal By-law 67-2015

Carried

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U. Closed Session

The following motion was considered.

C103-2015 Moved by City Councillor Bowman Seconded by Regional Councillor Gibson

That this Council proceed into Closed Session to address matters pertaining to the following:

U 1. Minutes – Closed Session – City Council – March 25, 2015

U 2. Minutes – Closed Session – Community & Public Services Committee – April 1, 2015

U 3. Minutes – Closed Session – Corporate Services Committee – April 1, 2015

U 4. Minutes – Closed Session – Citizen Appointments Committee – March 18, 2015

U 5. Minutes – Closed Session – Citizen Appointments Committee – April 2 and 7, 2015

U 6. Report from Ann Pritchard, Manager, Realty Services, Public Services, dated March 25, 2015, re: Road Widening on Creditview Road - Ward 6 (File AR-12113) – A proposed or pending acquisition or disposition of land by the municipality or local board

U 7. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board – litigation matter

Discussion item requested by Councillor Sprovieri

U 8. Personal matters about an identifiable individual, including municipal or local board employees – identifiable individual

U 9. Personal matters about an identifiable individual, including municipal or local board employees – identifiable individual

Carried

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The following motion was considered with respect to Items U4 and U 5.

C104-2015 Moved by City Councillor Whillans Seconded by City Councillor Fortini

1) That the following be appointed:

a) to the Brampton Public Library Board, effective May 1, 2015, for the term ending November 30, 2018, or until successors are appointed:

i) Awde, Janice ii) Ben, Michael iii) Bunn, Roger iv) Hay, Kathryn v) Ladak, Karim vi) Massey-Singh, Jaipaul vii) Phung, Cathy viii) Waters, Patricia

b) as an alternate member to the Brampton Public Library Board, subject to any further vacancies, so that a replacement citizen member is appointed immediately, if and when a vacancy occurs:

i) Lodhar, Frank (alternate)

2) That the following be appointed:

a) to the Brampton School Traffic Safety Council, effective May 8, 2015, for the term ending November 30, 2018, or until successors are appointed:

i) Arora, Vishal ii) Bailey, Karla iii) Chaniana, Manpreet iv) Doran, Patrick v) Gonsalves, Charles vi) Joshi, Rakesh Mohan vii) Kazman, Max viii) Moffat, Mike ix) Mukendi, Stephane x) Startup, George

b) as an alternate member to the Brampton School Traffic Safety Council, subject to any further vacancies, so that a replacement citizen member is appointed immediately, if and when a vacancy occurs:

i) Ghumman, Damindar (alternate)

Carried

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The following motion was considered with respect to Item U 6.

C105-2015 Moved by Regional Councillor Palleschi Seconded by City Councillor Whillans

1. That By-law 81-2015 be passed to authorize the Mayor and City Clerk to execute a Full and Final Settlement Agreement with Mattamy (Wanless) Limited at fair market value, together with all other documents necessary to effect the City's acquisition of property rights for the widening of Creditview Road at 11351 Creditview Road, with said settlement conditional on Mattamy taking title to 11351 Creditview Road, and be on terms and conditions acceptable to the Chief Planning and Infrastructure Services Officer and in a form of agreement acceptable to the City Solicitor.

2. That funds for the said acquisition be taken from Project No. 144020-001.

Carried

V. Confirming By-law

The following motion was considered.

C106-2015 Moved by Regional Councillor Gibson Seconded by City Councillor Dhillon

That the following By-laws before Council at its Regular Meeting of April 8, 2015 be given the required number of readings, taken by the Mayor and the City Clerk and the Corporate Seal affixed thereto.

81-2015 Authority to accept settlement agreement to acquire road widening parcel at 11351 Creditview Road – Ward 6

82-2015 To confirm the proceedings of the Regular Council Meeting held on April 8, 2015

Carried

W. Adjournment

The following motion was considered.

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C107-2015 Moved by City Councillor Bowman Seconded by City Councillor Whillans

That this Council do now adjourn to meet again for a Special Meeting of Council on Wednesday, April 8, 2015 at 7:00 p.m., or at the call of the Mayor.

Carried

Proclamations

The following City of Brampton proclamation will be made on behalf of Council:

 National Volunteer Week – April 12-18, 2015 – to be given to Volunteer MBC  Parkinson’s Disease Awareness Month – April 2015 – to be given to Parkinson Society Canada

______L. Jeffrey, Mayor

______P. Fay, City Clerk

2015 04 08 Page 47 of 47 C 2-1 Minutes City Council The Corporation of the City of Brampton

April 8, 2015 Special Meeting

Members Present: Mayor L. Jeffrey Regional Councillor G. Gibson – Wards 1 and 5 (Acting Mayor – April) Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 Regional Councillor M. Medeiros – Wards 3 and 4 (Acting Mayor – May) Regional Councillor G. Miles – Wards 7 and 8 Regional Councillor J. Sprovieri – Wards 9 and 10 City Councillor D. Whillans – Wards 2 and 6 (Acting Mayor – March) City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10

Members Absent: nil

Staff Present: Ms. M. Ball, Chief Planning and Infrastructure Services Officer, and Acting Chief Administrative Officer Mr. D. Cutajar, Chief Operating Officer Mr. J. Patteson, Chief Public Services Officer Mr. P. Simmons, Chief Corporate Services Officer Mr. P. Honeyborne, Executive Director, Finance/Treasurer, Corporate Services Mr. D. Sutton, Director, Financial Planning and Budgets, Corporate Services Mr. P. Fay, City Clerk, Corporate Services Mr. E. Evans, Deputy City Clerk, Corporate Services Ms. T. Brenton, Legislative Coordinator, Corporate Services

C 2-2 Minutes City Council

The meeting was called to order at 7:03 p.m. and adjourned at 9:55 p.m.

A. Approval of the Agenda

C108-2015 Moved by City Councillor Whillans Seconded by City Councillor Bowman

That the agenda for the Special Council Meeting of April 8, 2015 be approved as amended as follows:

To add:

D 1. Presentation by P. Honeyborne, Executive Director, Finance/Treasurer, Corporate Services, entitled: “Recommendations to Council from Budget Committee 2015 Budget Deliberations” (File EH.x); and,

E 1. Report from P. Honeyborne, Executive Director, Finance/Treasurer, Corporate Services, dated April 7, 2015, re: 2015 Operating and Capital Budget (File EH.x).

Carried

The following supplementary information was provided at the meeting.

F 1. Recommendations – Budget Committee – March 30, 31 and April 1, 2, 2015

The following report was provided pursuant to Clause 32 of Budget Committee Recommendation BC022-2015:

E 2. Report from B. Rutherford, Director, Business Services, Public Services, dated April 7, 2015, re: Powerade Centre – Basketball Floor and City- Funded Capital Items

The following items were received by the City Clerk’s Office after the agenda was printed and relate to the 2015 Current and Capital Budget (Council approval is not required for addition of these items in accordance with Procedure By-law 160-2004, as amended):

C 1. Delegations: 1. Bruce Marshall, Brampton resident 2. Jamie Holton, Minister – Lead Pastor, North Bramalea United Church 3. Peter Bailey, Brampton resident 4. Angela Johnson, President, Carabram

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5. Scott Anderson, Treasurer, Brampton Concert Band 6. Marnie Richards, Executive Director, Brampton Arts Council 7. Christopher Thompson, Brampton resident 8. Doug Bryden, Co-Chair, Citizens for a Better Brampton (CFBB) 9. Janet Atherley, Brampton resident 10. Rose O’Reilly, Brampton resident 11. Barbara-Anne Smith, Brampton resident 12. Larry Zacher, Executive Director, Brampton Safe City Association 13. George Startup, Brampton resident 14. John Buch, Citizens for a Better Brampton 15. Matt Yeroschenko, Brampton resident

G 1. Correspondence: 1. David Harmsworth, President, Brampton Concert Band, dated April 7, 2015 2. George Startup, Brampton Resident, dated April 7, 2015 (two e- mails)

B. Declarations of Interest under the Municipal Conflict of Interest Act

1. City Councillor Bowman declared conflicts for (i) the Brampton Library Board due to a contract in place prior to the election and still ongoing; and (ii) the community fundraising request for Carabram.

2. Regional Councillor Miles declared conflicts of interest on (i) the community grant for Brampton Safe City Association as the Executive Director is her husband; and, (ii) the non-union compensation portion of the Transit budget as her daughter works for Brampton Transit.

3. City Councillor Fortini declared for daughter who works for non-union part- time for the City of Brampton at Chinguacousy Park.

4. Regional Councillor Gibson declared a conflict on the transit union compensation portion as his son works for Transit.

5. Mayor Jeffrey declared a conflict as her son is an employee in the Transit Department.

C. Delegations

C 1. Possible delegations re: 2015 Current and Capital Budget Approval, including Proposed Amendments to User Fee By-law 380-2003, as amended, to Change User Fees and Other Charges.

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The Mayor announced that notice regarding this matter was published in the Brampton Guardian on March 19 and 26, 2105, and posted on the City’s web portal.

Note: Council agreed to change the order of business and heard from the delegations after Presentation F 1.

The following delegations addressed Council:

Bruce Marshall, Brampton resident, outlined his comments and concerns with respect to the Budget Committee recommendation relating to funding for community groups, and requested Council’s consideration for transitional funding.

Jamie Holton, Minister – Lead Pastor, North Bramalea United Church, indicated his support for community groups, specifically the Brampton Safe City Association. He requested that Council consider transitional funding, at minimum, for the community groups.

Peter Bailey, Brampton resident, outlined comments and concerns with respect to the Budget Committee recommendation relating to the Corporate Ethnic Media Program.

Angela Johnson, President, Carabram, requested transitional funding for Carabram, to provide them with time to pursue other funding opportunities and work towards a long term sustainable future. She requested that funding be provided for 2015 at the same level as 2014, and proposed some initiatives to reduce the costs of the 2015 event.

Scott Anderson, Treasurer, Brampton Concert Band (BCB), referenced correspondence (Item G1-1) from David Harmsworth, BCB President, and requested Council’s consideration for transitional funding.

Rob Filkin, Brampton Arts Council (BAC), outlined comments and concerns with respect to the Budget Committee recommendation relating to funding for community groups, and highlighted the impact of this decision on the BAC.

Christopher Thompson, Brampton resident, highlighted the benefits of the Brampton Safe City Association’s program for him and other youth in Brampton. He requested that Council provide the Association with the resources required to see it through this transitional period.

Doug Bryden, Co-Chair, Citizens for a Better Brampton (CFBB), inquired about budgeting of funds for costs (legal, consulting and staff) relating to

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the Southwest Quadrant Renewal Plan. Mr. Bryden responded to questions of clarification from Council.

Janet and Sara Atherley, Brampton residents, requested Council’s consideration for a $1.00 transit fare for students who attend regional programs.

Rose O’Reilly, Brampton resident, outlined comments and concerns with respect to the Budget Committee recommendation relating to the Corporate Ethnic Media Program.

Barbara-Anne Smith, Brampton resident, highlighted her experiences with the Brampton Safe City Association, specifically involving the Ardglen community. She requested that Council reconsider the Budget Committee recommendation relating to funding for community groups.

Larry Zacher, Executive Director, Brampton Safe City Association, highlighted the value provided by community groups, and expressed concern about the Budget Committee recommendation as it relates to funding for the community groups.

George Startup, Brampton resident, outlined comments and concerns about the Budget Committee recommendation relating to the infrastructure levy.

John Buch, Citizens for a Better Brampton, inquired about an increase in property taxes for the school board portion, and staff confirmed that a zero increase for 2015. Mr. Buch outlined comments on the Budget Committee recommendations relating to the one-third tax exempt status, wage freezes and funding to community groups.

Matt Yeroschenko, Brampton resident, outlined comments on the Budget Committee recommendations relating to the one-third tax exempt status, and funding for community groups.

The following motion was considered.

C109-2015 Moved by City Councillor Bowman Seconded by City Councillor Whillans

That the following delegations, to the Special Council Meeting of April 8, 2015, re: 2015 Current and Capital Budget, be received: 1. Bruce Marshall, Brampton resident 2. Jamie Holton, Minister – Lead Pastor, North Bramalea United Church 3. Peter Bailey, Brampton resident 4. Angela Johnson, President, Carabram

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5. Scott Anderson, Treasurer, Brampton Concert Band 6. Rob Filkin, Brampton Arts Council 7. Christopher Thompson, Brampton resident 8. Doug Bryden, Co-Chair, Citizens for a Better Brampton (CFBB) 9. Janet Atherley, Brampton resident 10. Rose O’Reilly, Brampton resident 11. Barbara-Anne Smith, Brampton resident 12. Larry Zacher, Executive Director, Brampton Safe City Association 13. George Startup, Brampton resident 14. John Buch, Citizens for a Better Brampton 15. Matt Yeroschenko, Brampton resident

Carried

D. Presentations

D 1. Presentation by P. Honeyborne, Executive Director, Finance/Treasurer, Corporate Services, entitled: “Recommendations to Council from Budget Committee 2015 Budget Deliberations” (File EH.x)

Note: Council agreed to change the order of business to provide for Mr. Honeyborne’s presentation before hearing from the delegations listed under Item C 1.

Peter Honeyborne, Executive Director, Finance/Treasurer, Corporate Services, provided a presentation entitled “Recommendations to Council from Budget Committee 2015 Budget Deliberations, which included the following:  Key Decisions  Operating Budget Overview  Residential Tax Bill  Residential Tax Bill Impact  Capital Budget Overview  Capital Budget Overview – Revenue Sources

Mayor Jeffrey made a statement on the 2015 Budget and the budget process.

The following motion was considered.

C110-2015 Moved by Regional Councillor Moore Seconded by Regional Councillor Palleschi

That the presentation by P. Honeyborne, Executive Director, Finance/Treasurer, Corporate Services, to the Special Council Meeting of

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April 8, 2015, entitled: “Recommendations to Council from Budget Committee 2015 Budget Deliberations”, be received.

Carried

E. Reports

E 1. Report from P. Honeyborne, Executive Director, Finance/Treasurer, Corporate Services, dated April 7, 2015, re: 2015 Operating and Capital Budget (File EH.x).

A motion was introduced to amend Recommendation 3 in the subject report to reduce the 2015 Budget in the expenditure category of staffing, wages and benefits by $1 million and 10 staff positions (excluding Transit Division positions).

Council discussion on the motion included:  concern that a reduction of 10 proposed new staff positions would negatively impact service levels, particularly since the proposed positions were rationalized and recommended through budget deliberations  potential opportunity for a reduction of 10 staff positions through attrition, rather than a reduction in new positions  consensus that a reduction of $1 million in the staffing, wages and benefits category is reasonable and achievable  suggestion that the motion be amended to remove reference to a reduction of 10 proposed new staff positions and retain reference to the reduction of $1 million

In response to questions from Council, staff outlined its position that the proposed new positions are required to meet service levels, and that the rationalization study to be undertaken by September 2015 should be the impetus for a reduction in staff positions.

The motion, as amended, was voted on as follows.

Whereas the City of Brampton is attempting to keep its budget impact on the taxpayers to the lowest possible increase; and,

Whereas Interim Auditor General McCarter referenced a high staff to tax revenue ratio; and,

Whereas the 2015 budget as presented allows for an increase in 179 staff persons; and,

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Whereas 79 positions are required by Brampton Transit to continue to improve our public transit system; and,

Whereas there are budget requests for 100 new positions across all other departments of the City; and,

Whereas staff is starting a staff rationalization study due to the reorganization;

Therefore be it resolved that the 2015 Budget be reduced by $1 million in the expenditure category of staffing, wages and benefits as determined by the Executive Leadership Team.

A recorded vote was requested and the amendment carried as follows:

Yea Nay Absent Moore Dhillon Whillans Palleschi Sprovieri Jeffrey Bowman Medeiros Fortini Miles Gibson Carried 10 Yeas 1 Nay 0 Absent

The following motion to approve the recommendations in the subject report, as amended, was considered.

C111-2015 Moved by Regional Councillor Medeiros Seconded by Regional Councillor Moore

1. That the report from P. Honeyborne, Executive Director, Finance/Treasurer, Corporate Services, dated April 7, 2015, to the Special Council Meeting of April 8, 2015, re: 2015 Operating and Capital Budget (File EH.x), be received; and,

Operating Budget:

2. That the City of Brampton net tax levy for 2015 be increased by $21,996,581 after accounting for assessment growth and

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incorporating all recommendations from the Budget Committee meetings held March 30th, March 31st, April 1st and April 2nd, 2015;

3. That Council approve the 2015 Operating Budget as amended and summarized in Appendix A of this report, subject to the following:

(a) Whereas the City of Brampton is attempting to keep its budget impact on the taxpayers to the lowest possible increase; and,

Whereas Interim Auditor General McCarter referenced a high staff to tax revenue ratio; and,

Whereas the 2015 budget as presented allows for an increase in 179 staff persons; and,

Whereas 79 positions are required by Brampton Transit to continue to improve our public transit system; and,

Whereas there are budget requests for 100 new positions across all other departments of the City; and,

Whereas staff is starting a staff rationalization study due to the reorganization;

Therefore be it resolved that the 2015 Budget be reduced by $1 million in the expenditure category of staffing, wages and benefits, as determined by Executive Leadership Team;

4. That the Treasurer be authorized to make all necessary transfers between Reserves, Reserve Funds, and the Operating Fund as and when required, and as summarized in Appendix B of this report;

5. That the Treasurer be authorized to make all necessary transfers of amounts budgeted on a provisional basis in General Government accounts to Department operating accounts, as and when the necessary supporting information is available;

6. That the Chief Administrative Officer be authorized to effect the necessary funding transfers, incur expenditures, and add or adjust complement as required to access the corporate contingency account and to implement the approved budget and related organizational changes;

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7. That the departments proceed with their respective programs as described in the 2015 Proposed Business Plan and Budget, as amended.

Capital Budget:

8. That Council approve the 2015 Capital Budget in the amount of $107,132,000 and funding sources identified in the 2015 Proposed Business Plan and Budget, as summarized by department in Appendix C of this report;

9. That Council approve the 2015 Capital Cash Flow of $171,510,000 for use on the City’s 2015 annual financial statements;

10. That the Treasurer be authorized to transfer funding from reserves and reserve funds as specified in Appendix C;

11. That the Treasurer be authorized to borrow from non-Development Charge reserves, reserve funds and other City funds, as required to temporarily fund 2015 and prior approved Development Charge funded project cash flows, pending receipt of the necessary development charges;

12. That the departments proceed with their respective capital projects as described in the 2015 Proposed Business Plan and Budget and summarized in Appendix C.

Full Accrual Budget:

13. That Council approve the 2015 Full Accrual Budget net surplus of $168,822,000, as specified in Appendix D.

Carried

E 2. Report from B. Rutherford, Director, Business Services, Public Services, dated April 7, 2015, re: Powerade Centre – Basketball Floor and City- Funded Capital Items

The following motion was considered.

C112-2015 Moved by City Councillor Bowman Seconded by Regional Councillor Miles

1. That the report from B. Rutherford, Director, Business Services, Public Services, dated April 7, 2015, to the Special Council Meeting

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of April 8, 2015, re: Powerade Centre – Basketball Floor and City-Funded Capital Items (File EH.x), be received; and,

2. That the Powerade Centre be requested to undertake a business case analysis on the potential acquisition of the basketball floor as an asset complementary to the role of the Powerade Centre and consider the potential for inclusion of the acquisition as part of their 2016 capital request for Council consideration and approval; and,

3. That City staff continue the practice of including capital requests for the Powerade Centre in the development and presentation of the annual budget for Council consideration and approval.

Carried

F. Committee Reports

F 1. Recommendations – Budget Committee – March 30, 31 and April 1, 2, 2015 (Chair – Mayor Jeffrey)

The recommendations were distributed prior to the meeting.

Note:

3. City Councillor Fortini declared for daughter who works for non- union part-time for the City of Brampton at Chinguacousy Park.

4. Regional Councillor Gibson declared a conflict on the transit union compensation portion as his son works for Transit.

5. Mayor Jeffrey declared a conflict as her son is an employee in the Transit Department.

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Council discussion took place with respect to Clause 8 (i) of Recommendation BC022-2015 (Corporate Ethnic Media Program), and included:  concern about the cost of the program, particularly when it includes just 10 of the 89 languages spoken in Brampton  acknowledgement that providing the program for all 89 languages would be cost prohibitive  suggestion that the matter be referred to staff for a detailed report, including justification for the program  suggestion that a public meeting be held to get input on the program from residents  suggestion that the amount budgeted for the program be reduced and in the meantime staff be requested to report back in June 2015 with a strategy for going forward  need to measure the effectiveness of a such a program  need for community engagement with all residents, particularly with Brampton’s large ethnic population  value of such a program to ensure that accurate messaging is provided, i.e. translation of the City’s media releases

The following motions were introduced to amend Clause 8 (i) of Recommendation BC022-2015:

That Clause 8 (i) be amended to request staff to report further to the Corporate Services Committee on a discussion paper on the corporate ethnic media program.

and That Clause (8) be amended to replace (a) (i) with:

(a) (i) Corporate Ethnic Media Program ($205,000)

and that staff be directed to report back in June 2015 to the Corporate Services Committee on a Strategic Plan for the Corporate Ethnic Media Program.

The Mayor took a vote on the first motion. A recorded vote was requested, and the motion carried as follows:

Yea Nay Absent Bowman Gibson Medeiros Miles Jeffrey Fortini Dhillon Palleschi

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Sprovieri Whillans Moore Carried 6 Yeas 5 Nays 0 Absent

As the first motion carried, the second was ruled redundant by the Chair.

The following motion was introduced to amend Clause 16 of Recommendation BC022-2015 (Service Delivery Review and Non-Union Remuneration):

That Recommendation BC022-2015 (16) be amended by deleting the following sub-clauses:

3. That the Executive Leadership Team be directed to formulate a Service Delivery Review, including a non-union salary grid review and full staff rationalization review, by 2017, and report back to Council; and,

4. That a wage freeze be imposed for all non-union employees pending the completion and Council consideration of the Service Delivery Review.

and replacing with the following new sub-clauses:

3. That the Executive Leadership team be directed to formulate a Service Delivery Review Plan to be completed no later than 2017, and report to Council by September 30, 2015,

4. That staff be directed to review the non-union salary grid, and report to Council by September 30, 2015,

5. That a wage freeze be imposed for all non-union employees for 2015.

The motion was voted on and carried.

The following motion was introduced to amend Clause 19 (4) and (5) of Recommendation BC022-2015 (Community Funding Requests – 2015 and City-wide Initiatives – 2015) to add the following after Clause (5):

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Whereas The City of Brampton 2015 Budget Process has been delayed to provide for a comprehensive public engagement process;

Whereas Council’s consideration of funding requests from external groups has subsequently been delayed, creating a level of financial uncertainly for these groups;

Whereas staff recommendations for criteria to evaluate budget submissions from external groups will not be before Council for a decision for several more weeks;

Therefore be it resolved that Council approve the following in advance of Council’s full consideration of the external funding requests:

That the Treasurer be authorized to:

 Provide the Brampton Canadettes with a grant of $36,000, being the full amount of their 2015 funding request, and

 Provide the Brampton Excelsiors with a 2015 grant of $30,000 which is in line with previous years requests, and

 Provide the Brampton Arts Council with a grant of 50% of their base 2014 Community Grant amount ($372,267) and the payment to the Brampton Arts Council be adjusted by the amount of outstanding invoices due to the City, and

 Provide the Brampton Safe City Association with a grant of 50% of their 2014 Community Grant amount and the payment to the Brampton Safe City Association be adjusted by the amount of outstanding invoices due to the City, and

Therefore be it resolved that grant payment to Carabram be deferred, and that Carabram report back to a future meeting of City Council on the results of the review of their delivery model and to explore efficiencies with Councillors Miles and Palleschi.

Therefore be it further resolved this resolution is adopted to facilitate a transition from the 2015 Community Grant Process to a new 2016 Community Grant Process; and further that if this resolution is inconsistent or in conflict with previous Council resolutions and past practices regarding the funding of the groups affected by this resolution, this resolution shall prevail over such previous resolutions and past practices.

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Therefore be it further resolved that, time-sensitive requests from other community organizations, during the period between April 8, 2015 and Council approval of a 2015 interim grant-making program, be addressed on a case-by-case requiring Council approval.

Note: Regional Councillor Miles and City Councillor Bowman left the room during consideration of this motion due to declared conflicts of interest.

In response to a question from Council, staff provided details on the outstanding invoices due to the City from the Brampton Arts Council and Brampton Safe City Association.

Larry Zacher, Executive Director, Brampton Safe City Association, and Rob Filkin, Brampton Arts Council, responded to questions of clarity from Council with respect to outstanding invoices owing to the City.

The motion was voted on and carried.

A motion was introduced to amend Clause 25 (1) of Recommendation BC022-2015 (additional staff positions for Council Office) to add item 1 (c), as follows:

1. c. that the area Councillors be involved in the process to develop job descriptions, interviews and the choosing of their own staff members, including any secondments, as may be necessary;

The motion was voted on and carried.

A motion was introduced to amend Clause 27 of Recommendation BC022-2015 (One-Third Tax Exempt Status), to add the following to the final paragraph:

“as long as the amount does not exceed the compensation paid to Councillors in the City of Mississauga.”

Council discussion on the motion included:  concern that removing the one-third tax exempt status and increasing the salary and car allowance for Council Members could result in Brampton councillors being among the highest paid in Canada

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 benefit of the one-third tax exempt status to the municipality and taxpayers  population served per Brampton Council Member versus other GTA municipalities  suggestion that the matter (proposed amendment and Clause 27 of Recommendation BC022-2015) be referred to the Council Compensation Committee, to be established by staff, for a recommendation to Council, to include details from staff on the cost to the municipality should the one-third tax exempt status be removed

In response to questions from Council staff confirmed that a decision on this matter has to be made before the end of 2015 in order to be in effect for 2016; and, that the citizens committee would be a Council Compensation Committee, established by Council with staff interviewing and selecting the citizen members.

A motion was subsequently introduced to refer the amendment and Clause 27 of Recommendation BC022-2015 to the Council Compensation Committee for a recommendation to Council for a decision on this matter before the end of 2015.

The referral motion was voted on and carried.

A motion was introduced to approve the Budget Committee Recommendations, as amended.

Separate votes were taken on Recommendation BC015-2015, and Clauses 16, 18, 19, 34 of Recommendation BC022-2015 due to declared conflicts of interest under the Municipal Conflicts of Interest Act.

City Councillor Bowman left the meeting during the vote on Recommendation BC015-2015.

Regional Councillor Miles and City Councillor Fortini left the meeting during the vote on Clause 16 of Recommendation BC022-2015.

Mayor Jeffrey, Regional Councillor Gibson, Regional Councillor Miles and City Councillor Fortini left the meeting during the vote on Clause 18.

Regional Councillor Miles and City Councillor Bowman left the meeting during the vote on Clause 19.

Mayor Jeffrey, Regional Councillor Gibson and Regional Councillor Miles left the meeting during the vote on Clause 34, as it relates to Transit Division compensation.

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City Councillor Fortini left the meeting during the vote on Clause 34, as it relates Recreation Division compensation.

The motion was voted on and carried as follows:

C113-2015 Moved by Regional Councillor Medeiros Seconded by Regional Councillor Moore

1. That the Summary of Recommendations – Budget Committee – March 30, 31 and April 1, 2, 2015, to the Special Council Meeting of April 8, 2015, be received; and,

2. That Recommendations BC001-2015 to BC034-2015, outlined in the subject minutes, be approved, as amended.

Carried

The Budget Committee Recommendations were approved, as amended, as follows.

BC001-2015 That Mayor Jeffrey be appointed as Chair of the Budget Committee and Regional Councillor Medeiros be appointed as Vice-Chair of the Budget Committee for the term ending November 30, 2016, or until successors are appointed.

BC002-2015 That the agenda for the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015 be approved, as printed and circulated.

BC003-2015 1. That the memorandum from P. Fay, City Clerk, Corporate Services, dated March 26, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: 1. Budget Committee Meeting Process, and 2. Motions Resulting from the March 25, 2015 meeting of the Budget Sub-Committee, be received; and,

2. That the following additional procedural rules, provided to the Budget Committee for consideration during the three-day budget deliberations, be approved:

a. The Chair will entertain a motion to receive departmental and program budget submissions and presentations, external agency and organization presentations and public delegations after consideration of that departmental or program budget.

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b. Staff reports pertaining to a departmental or program budget will be brought forward and considered at the same time as the related departmental or program budget.

c. The Chair will invite public delegations on each major departmental or program budget presentation, including any related staff reports, after presentation to the Committee.

d. All substantive motions introduced during the Committee meeting (e.g., approve as presented or amendment to a departmental or program budget) be held (or approved in principle) for consideration in their totality during a final vote before the adjournment of the Committee meeting to facilitate a complete set of recommendations to be presented to the Special Council meeting on April 8, 2015.

e. The Chair will open a 15 minute public question period at the end of each sitting day of the Committee to invite public comments on recommendations made during that specific meeting day.

BC004-2015 That the presentation by O. Lukich, Senior Manager, Community Engagement, Office of the Chief Operating Officer, and Leo Hussey, Vice-President of Client Services, Forum Research, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Let’s Connect Budget 2015 Engagement Process, be received.

BC005-2015 That the presentation by P. Simmons, Chief Corporate Services Officer and Acting Chief Administrative Officer, and P. Honeyborne, Executive Director, Finance and Treasurer, Corporate Services, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Corporate Overview, be received.

BC006-2015 That the presentation David Szwarc, Chief Administrative Officer and Stephen VanOfwegen, Chief Financial Officer, Region of Peel, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Region of Peel 2015 Budget, be received.

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BC007-2015 That the delegation and correspondence from Ted Harlson, Brampton resident, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: 2015 Current and Capital Budget Approval, be received.

BC008-2015 That the delegation from Fazal Khan, Brampton resident, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Transit for Students Living in Brampton (Grades 9, 10 and 11) (File IB.c) be received.

BC009-2015 1. That the delegation from Stuart Scheffer, President, Flowertown Senior Mens Curling Club, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Rates for Seniors Curling be received; and,

2. That the matter of rates for seniors curling be referred to staff for review and a report back to a future Community and Public Services Committee meeting.

BC010-2015 That the delegation and petition from Patricia Seaton, Member, Flower City Seniors Recreation Centre Advisory Committee, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Request for Capital Funding for Extension and Renovation of the Flower City Seniors Recreation Centre Cafeteria be received.

BC011-2015 That the delegation from Jaipaul Massey-Singh, Chair, Brampton Board of Trade, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: 2015 Budget, be received.

BC012-2015 That the delegation from Dayle Laing, Committee Secretary, Brampton Bicycle Advisory Committee, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Economic Benefits of Active Transportation for City of Brampton’s 2015 Budget, be received.

BC013-2015 That the presentation by Dr. Roger Bunn, Brampton Library Board Chair, and Rebecca Raven, Chief Executive Officer, Brampton Library, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Brampton Library Board 2015 Current and Capital Budget Request be received.

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BC014-2015 That the presentation by Larry Zacher, Executive Director, Brampton Safe City Association, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Brampton Safe City Association 2015 Budget Request be received.

BC015-2015 1. That the presentation by Angela Johnson, President, Carabram, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Carabram 2015 Budget Request be received; and,

2. That the City of Brampton continue to work with Carabram to ensure a successful festival, and to explore opportunities to use a one-stop facility like the Powerade Centre, assist with promotion through existing sources of social media and work with the volunteers to develop a long-term sustainable model for the future.

BC016-2015 That the presentation by Ziggy Musial, President, and Wendy Bennett- Costante, Vice President, Brampton Excelsiors Lacrosse Club, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Brampton Excelsiors Lacrosse Club 2015 Budget Request be received.

BC017-2015 That the presentation by Marnie Richards, Executive Director, and Rob Filkin, Associate Treasurer, Brampton Arts Council, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Brampton Arts Council 2015 Budget Request be received.

BC018-2015 That the presentation by following representatives of the Brampton Concert Band, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Brampton Concert Band 2015 Budget Request be received:  David Harmsworth, President  Scott Anderson, Treasurer  Vince Gassi, Musical Director  Andrew Jones, Artistic Director (Brampton Jazz Mechanics)  Rachel Adlam, Member (Brampton Youth Concert Band)

BC019-2015 That the presentation by following representatives of the Brampton Sports Hall of Fame Committee, to the Budget Committee Meeting of

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March 30, 31 and April 1, 2, 2015, re: Brampton Sports Hall of Fame Committee 2015 Budget Request be received:  Dean McLeod, Chair  Elizabeth Harris-Solomon, Marketing and Event Sub-Committee Chair

BC020-2015 That the presentation by Don Stoddart, President, Brampton Canadettes Girls Hockey Association, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Brampton Canadettes Girls Hockey Association 2015 Budget Request be received.

BC021-2015 That the staff presentations to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: 2015 Current and Capital Budgets – Departmental Overviews be received.

BC022-2015 That the following series of recommendations resulting from Budget Committee 2015 Current and Capital Budget deliberations held on March 30, 31 and April 1, 2, 2015, be approved:

Office of the Chief Operating Officer

(1) That the report from D. Cutajar, Chief Operating Officer, dated February 9, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Minor Charitable Donations Program 2014 (File CB.x) be received.

(2) a. That the report from D. Cutajar, Chief Operating Officer, dated February 23, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Staff Attendance at Events – 2015 Proposed Budget (File CB.x) be received; and,

b. That the contents of the 2015 Corporate Master Event List guiding sponsorship, staff attendance and expenditures at business events in the 2015 fiscal year, as presented in the subject report (Appendix 1), be approved.

(3) a. That the report from D. Cutajar, Chief Operating Officer, dated March 22, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: International Business Development and Marketing Plan 2015-2018 (File CG.x) be received; and,

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b. That the proposed International Business Development and Marketing Plan 2015-2018, as outlined in the subject report, including its guiding principles, mission, goals and actions, be approved; and,

c. That the proposed budget supporting the 2015 International Business Development and Marketing Plan, remain at the same level as in 2014, funded by Economic Development; and,

d. That the Mayor and City Clerk be authorized to execute the necessary agreements required to effect the International Business Development and Marketing Plan, subject to the form of such agreements being to the satisfaction of the City Solicitor (or designate) and the contents of such agreements to the satisfaction of the Chief Operating Officer (or designate).

(4) That travel outside the Province of Ontario by Economic Development Office staff, not be permitted without the prior approval of City Council.

(5) a. That the report from T. Plant, Director, Strategic and Enterprise Services, Office of the Chief Operating Officer, dated March 20, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Festivals and Special Events Program Budget 2015 (File EH.x) be received; and,

b. That staff be requested to plan and operate the 2015 Festivals and Special Events program, outlined in Appendix A of the subject report, and to deliver this program using existing funding in the base operating budget of the Festivals and Special Events Office (FSEO)and resource departments; and,

c. That City of Brampton departments be authorized to not charge-back to the FSEO any costs associated with using existing City of Brampton assets and staff resources related to the annual Festivals and Special Events program, including staff/labor, facility rentals and equipment, to name a few; and further, whereby an unbudgeted external cost is borne by a resource department to support the annual Festivals and Special Events program, that these charges be payable by the FSEO event budget; and,

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d. That pursuant to existing City of Brampton By-laws, Policy and Procedures, the Director, Strategic and Enterprise Services, be authorized to execute, on behalf of the City, all Festivals and Special Events agreements, contracts and related documentation, as may be required to deliver event programs, whereby the content of such agreements, contracts and related documentation shall be satisfactory to the Chief Operating Officer (or designate) and in a form satisfactory to the City Solicitor.

(6) That the report from M. Gordon, Acting Director, Strategic Communications, Office of the Chief Operating Officer, dated March 23, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Ethnic Media Communications Framework 2015 (File CC.x) be received.

(7) That the report from M. Gordon, Acting Director, Strategic Communications, Office of the Chief Operating Officer, dated March 23, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Transformation of Corporate Social Media Pilot to Formal Function (File BD.d) be received.

(8) That the 2015 Current Budget for the Office of the Chief Operating Officer Department be approved, based on Scenario 2, with the following additional priorities:

a. Corporate ethnic media program and community engagement at a budget of $665,000, including: i. Corporate ethnic media program ($409,000) and that staff be requested to report further to the Corporate Services Committee on a discussion paper on the corporate ethnic media program ii. Community engagement tools ($135,000) iii. Social media coordinator ($121,000) b. Economic development in Central Area at a budget of $138,000 c. Corporate effectiveness at a budget of $138,000.

(9) That the 2015 Capital Budget for the Office of the Chief Operating Officer Department be approved, as presented.

Corporate Services Department

(10) That the report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated March 19, 2015, to the

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Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Financial Capacity to Borrow (File EH.x) be received.

(11) a. That the report from P. Honeyborne, Executive Director, Finance and Treasurer, Corporate Services, dated March 26, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Interim Auditor General Report on Financial Review of the City of Brampton – Staff Comments (File EH.x) be received; and,

b. That "Capital Contract Budgeting", being budgets that provide funding for capital procurements that are initiated during a specific fiscal year, be approved as the City of Brampton's methodology for preparing capital budgets commencing with the 2015 fiscal year, and,

c. That the City of Brampton's annual capital budgets, commencing with the 2015 Capital Budget, be prepared and approved on the basis of total budget amounts that are reasonably achievable within the fiscal year based on the City's capacity to deliver.

(12) a. That the report from P. Honeyborne, Executive Director, Finance and Treasurer, Corporate Services, dated March 26, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Request for Information – Powerade Centre and Rose Theatre (File EH.x) be received; and,

b. That as a cost saving measure, the contract for the Rental of Sign Locations for Advertising at the Powerade Centre not be renewed beyond the current term expiring on August 31, 2015, and that management of the Powerade Centre be so informed; and that Council consider advertising opportunities at the PowerAde Centre after the proposed City of Brampton logo refresh project is concluded; and,

c. That as a cost saving measure, the City of Brampton Suite Holders License at the PowerAde Centre not be renewed beyond the current three-year term of the contract, expiring on August 31, 2016, and that management of the PowerAde Centre be so informed.

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ii. New facilities and service ($175,000) iii. Support staff ($763,000) iv. Efficiencies (conversions and capital delivery) ($0 net impact).

(14) That the 2015 Capital Budget for the Corporate Services Department be approved, as presented.

General Government

Infrastructure Levy

(15) Whereas according to the “2015 Capital Budget Overview”, the City of Brampton is currently facing an accumulated $1.2 billion infrastructure gap; and,

Whereas the City of Brampton currently has $2.9 billion in assets (excluding land); and,

Whereas Mayor and Council recognize the imminent need to maintain and upgrade current and aging infrastructure to meet our City’s explosive growth needs; and,

Whereas Interim Auditor General McCarter stated if insufficient funds are being spent on maintaining these assets in a state of good repair, future generations and the expected 300,000 new residents we expect over the next 15 years, will have to bear a disproportionate share of these costs; and,

Whereas we heard loud and clear in the 2015 Virtual Town Halls (Community Engagement) from over 15, 000 residents that they want their service levels maintained or improved; and,

Whereas infrastructure investment was highlighted as a priority in the 2015 Virtual Town Hall;

Therefore be it resolved that a dedicated 2% infrastructure levy be added to the 2015 budget and that it be reviewed each year during budget deliberations.

Service Delivery Review and Non-Union Remuneration

(16) Whereas the minutes from the Budget Sub-Committee meeting of March 25, 2015 will not be presented to Council for approval until the April 8, 2015 regular Council meeting; and

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Whereas the substantive business and motions recommended by the Budget Sub-Committee at its March 25, 2015 meeting are germane to the Budget Committee deliberations on March 30, 31 and April 2, in order to present final budget recommendations to Council at its scheduled Special Meeting on April 8, 2015;

Therefore Be It Resolved:

1. That Recommendations BU022-2015 (as amended) and BU024-2015 be recommended to Council for adoption:

BU022-2015 1. That the presentation by J. Corbett, Interim City Manager, to the Budget Sub-Committee Meeting of March 25, 2015, re: Staff Report Item G 3 – Potential Salary and Wage Expenditure Impact of a “Freeze” for Non- Union Staff be received; and,

2. That the report from Executive Leadership Team, dated March 13, 2015, to the Budget Sub-Committee Meeting of March 25, 2015, re: Potential Salary and Wage Expenditure Impact of a “Freeze” for Non-Union Staff (File FA.a) be received; and,

3. That the Executive Leadership Team be directed to formulate a Service Delivery Review Plan to be completed no later than 2017, and report to Council by September 30, 2015,

4. That staff be directed to review the non-union salary grid, and report to Council by September 30, 2015,

5. That a wage freeze be imposed for all non- union employees for 2015.

BU024-2015 1. That the report from P. Honeyborne, Executive Director, Finance and Treasurer, Corporate Services, dated March 10, 2015, to the Budget Sub-Committee Meeting of March 25, 2015, re: Capital Budgets for Fiscal Years 2016, 2017 and 2018 and 2016 to 2018 Operating Budget Tax Rate Guidelines (File EH.x) be received; and,

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2. That the Clerk be directed to schedule Council workshops during June and July 2015 for the purpose of development of the Capital Budgets for 2016, 2017 and 2018 through the identification and prioritization of various capital projects and for the purpose of establishing property tax increase guidelines for 2016, 2017 and 2018.

2. That Recommendations BU021-2015 and BU023-2015 be received.

BU021-2015 1. That the presentation by J. Corbett, Interim City Manager, P. Simmons, Chief Corporate Services Officer, and P. Honeyborne, Executive Director, Finance and Treasurer, Corporate Services, to the Budget Sub- Committee Meeting of March 25, 2015, re: 2015 Budget Scenarios be received; and,

2. That the staff presented budget scenarios (Scenario 1 and Scenario 2) be forwarded, without recommendation, to the Budget Committee, which shall serve as the basis for:

(i) public input and consideration of the 2015 budget by the Budget Committee at its scheduled meeting on March 30, 31 and April 2, 2015; and,

(ii) submission of final recommendations to Council at its scheduled Special Meeting on April 8, 2015.

BU023-2015 1. That the report from P. Honeyborne, Executive Director, Finance and Treasurer, Corporate Services, dated March 10, 2015, to the Budget Sub-Committee Meeting of March 25, 2015, re: Budget Committee Meeting Schedule – March 30, 31 and April 2, 2015 (File EH.x) be received; and,

2. That the following schedule for Budget Committee deliberations of the 2015 Operating and Capital budgets be approved:

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Day 1 – Monday March 30, 2015 Time (PM) Start End Budget Deliberations Introduction and Results of Community 2:30 3:00 Engagement 3:00 3:30 City Corporate Overview 3:30 5:00 Office of the Chief Operating Officer 5:00 6:00 Dinner Break Region of Peel 2015 Budget 6:00 6:30 Presentation 6:30 9:00 Outside Community Groups

Day 2 – Tuesday March 31, 2015 Time (PM) Start End Budget Deliberations 1:00 1:30 Recap Day 1 1:30 3:00 Corporate Services 3:00 3:30 General Government Planning & Infrastructure Services: Planning & Building, Engineering & 3:30 5:00 Development, Business Services 5:00 6:00 Dinner Break Planning & Infrastructure Services: Roads & Parks Maintenance & 6:00 7:30 Operations 7:30 9:00 Outside Community Groups

Day 3 – Thursday April 2, 2015 Time (PM) Start End Budget Deliberations 1:00 1:30 Recap Day 2 1:30 2:00 Office of the Chief Administrative Officer 2:00 2:30 Mayor & Council 2:30 3:30 Follow-Up Reports Public Services: Facilities, Service Brampton, Business 3:30 5:00 Services 5:00 6:00 Dinner Break Public Services: 6:00 7:30 Fire, Transit, Recreation 7:30 9:00 Final Discussion and Recommendations

3. That the Treasurer be authorized to post the approved schedule on the City’s website.

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(17) That the 2015 General Government Budget be approved, excluding the following components: i. Provisions for Wage Increases (Fire, ATU, NU & P/T) ii. Community Grants and Subsidies.

(18) That the portion of the 2015 General Government program budget, specifically relating to wage provisions, be approved, as presented.

(19) That the portion of the 2015 General Government program budget, specifically relating to community funding and subsidies, be approved, as amended, as follows:

Whereas, cities around the world make grants to community organizations in order to achieve strategic goals of the city, to build stronger communities, to strengthen neighbourhoods, to enrich the community with activities that may not otherwise be viable by government alone, to promote an active citizenry, volunteerism and community participation, to raise awareness, build pride and foster city image; and,

Whereas, grant-making can serve as an incentive to attract international sporting tournaments and multi-cultural events leading to increased spending in the local tourism sector; and,

Whereas, Brampton City Council supports these principles and recognizes that community grant-making should be more accessible, open and transparent to all community groups in Brampton; and,

Whereas, Council has a strong desire to invest in building the capacity of community organizations and to support the core principles of self-sustainability, whereby community organizations are not financially reliant on the City of Brampton as a source of medium to long-term financial support; and,

Whereas, on February 4, 2015 the City of Brampton Budget Sub-Committee received and referred to the Budget Committee meetings of March 30, 31 and April 2, 2015 a policy paper entitled “Community Grant-making: Discussion Paper on Options, Analysis and Recommendations”; and,

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Whereas, Budget Committee invited past grant recipients to present their mandate, plans, activities and budgets for the 2015 fiscal year;

Therefore Be It Resolved:

1. Brampton Library Board – 2015

That the Brampton Library Board 2015 Current and Capital Budget be approved, as presented; and

2. Downtown Development Corporation

That the $294,000 property tax funded grants component allocated to the Brampton Downtown Development Corporation, in prior years, be maintained in a City of Brampton general government cost centre, subject to further Council direction; and

3. Minor Charitable Donations Program – 2015

That the 2015 program funding be established at $42,000, as the basis for allocating funding in response to minor charitable donation funding requests from eligible groups and organizations, in keeping with the existing management and administration of the City’s Minor Charitable Donations policy, including an updated application process, with the application and allocation process subject to a separate report to Council for approval before the end of May 2015 in order to respond to 2015 funding requests; and

4. Community Funding Requests – 2015

That a 2015 funding program be established at $700,000 as the basis for allocating funding in response to community funding requests, subject to a separate report to Council for approval before the end of May 2015 that outlines the application process in order to respond to 2015 funding requests from the community; and

5. City-wide Initiatives – 2015

That a 2015 funding program be established at $261,000, as the basis for allocating funding in response to

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community funding requests for City-wide initiatives for sports, tourism, heritage, arts, culture and elderly person centres, with the application and allocation processes subject to a separate report to Council for approval in order to respond to 2015 funding requests; and

Whereas The City of Brampton 2015 Budget Process has been delayed to provide for a comprehensive public engagement process;

Whereas Council’s consideration of funding requests from external groups has subsequently been delayed, creating a level of financial uncertainly for these groups;

Whereas staff recommendations for criteria to evaluate budget submissions from external groups will not be before Council for a decision for several more weeks;

Therefore be it resolved that Council approve the following in advance of Council’s full consideration of the external funding requests:

That the Treasurer be authorized to:

 Provide the Brampton Canadettes with a grant of $36,000, being the full amount of their 2015 funding request, and

 Provide the Brampton Excelsiors with a 2015 grant of $30,000 which is in line with previous years requests, and

Therefore be it resolved that grant payment to Carabram be deferred, and that Carabram report back to a future meeting

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of City Council on the results of the review of their delivery model and to explore efficiencies with Councillors Miles and Palleschi.

6. Additional Community Grant-Making Recommendations for 2016 and beyond:

That the following be approved for the 2016 calendar year:

1. That, Council approve a City of Brampton managed and administered “Rationalized Community Grant Making Model” featuring four program streams (i.e., Arts and Culture; Festivals and Celebration Events; Sports and Recreation; General Community); and

2. That, a new grant-making approach be launched in 2016, subject to annual program review and budget approval; and

3. That, staff be authorized to initiate and implement guidelines for each program stream noted above (including eligibility criteria, performance measures); initiate the creation and selection of a citizen-based volunteer grant review committee to assess, evaluate and make recommendations of applications; and to create a centralized application portal accessible to the public; and

4. That, in developing a new Community Grant-making program staff consider Community Grant-making

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studies, practices, policies and approaches of peer municipalities, including the Region of Peel report on Community Investment Review prepared by the firm of KPMG (dated October 16, 2012).

Planning and Infrastructure Services Department

(20) a. That the report from M. Parks, Director, Road Maintenance and Operations, Planning and Infrastructure Services, dated March 16, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: 2015 Service Level Scenarios – Winter Maintenance and Fall Leaf Vacuum Program (File IA.b) be received; and,

b. That the current winter service levels be maintained; and,

c. That the costs for reducing the plow threshold to 5cm be received for information purposes; and,

d. That the costs to return the Fall Leaf Vacuum Program to 2008 service levels be received for information purposes.

(21) That the 2015 Current Budget for the Planning and Infrastructure Services Department be approved, based on Scenario 2, with the following additional priorities: i. Infrastructure operations and maintenance at a budget of $2,200,000 ii. New facilities and services at a budget of $395,000 iii. Support staff at a budget of $551, 000 iv. Efficiencies – conversions and capital delivery ($0 net impact).

(22) That the 2015 Capital Budget for the Planning and Infrastructure Services Department be approved, as presented.

Office of the Chief Administrative Officer

(23) That the 2015 Current Budget for the Office of the Chief Administrative Officer be approved, as amended, to reduce the 2015 salary and wage portion increase by $130,000 (resulting in $66,000 increase).

(24) That the 2015 Capital Budget for the Office of the Chief Administrative Officer be approved, as presented.

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Office of the Mayor and Council

(25) That the 2015 Current Budget for the Office of the Mayor and Council be approved, with the following amendments:

1. That the following additional positions be approved, to support the Council Office ($300,000 budget impact):

one (1) additional Assistant (non-union term of Council contract position) for each current pairing of Ward Councillors (5 in total), with such position:

a. reporting directly to each pair of Councillors; b. hired in accordance with City hiring policy and procedures; c. that the area Councillors be involved in the process to develop job descriptions, interviews and the choosing of their own staff members, including any secondments, as may be necessary;

2. That staff be requested to report to the Member Services Committee, for approval, with: a. a job description for the position and recruitment plan; b. a detailed budget and staffing implications plan, such that the full staffing model results in 10 support staff in the Council Office and 1 Manager, Council Office.

(26) That the 2015 Capital Budget for the Office of the Mayor and Council be approved, as presented.

One-Third Tax Exempt Status

That the following motion along with Clause 27 below be referred to the Council Compensation Committee for a recommendation to Council for a decision on this matter before the end of 2015:

That the following be added to the final paragraph of Clause 27:

“as long as the amount does not exceed the compensation paid to Councillors in the City of Mississauga.”

(27) Whereas the One-Third Tax Exempt status has been discussed pre and post the 2014 Municipal Election;

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Whereas both the City of Mississauga and the Region of Peel eliminated the One-Third Tax Exempt status in previous terms of Council;

Whereas removing the One-Third Tax Exempt Status will bring transparency to Council salary disclosure, to ensure the public is aware of the complete compensation package of all members of Council;

Whereas the One-Third Tax Exempt Status was intended for incidental expenses associated with duties as a Councillor which are not subject to statutory deductions such as income tax;

Whereas the City of Brampton strives to attract the best and the brightest to seek political office;

Whereas Council strives to provide a compensation package equal to a comparable municipality;

Whereas Council recognizes the need for sound fiscal management;

Therefore Be It Resolved that the Mayor and Council permanently repeal the One-Third Tax Exempt Status effective January 1, 2016 and that the By-law confirming the proceeding of these budget deliberations be considered the necessary authority to repeal the One-Third Tax Exempt Status pursuant to the requirements of subsection 283 (6) of the Municipal Act, 2001 and

Therefore Be It Further Resolved that the salary and car allowance be increased such that there is no impact to Council Members’ net pay as a result of the elimination of the One-Third Tax Exempt Status.

Mayor and Council Wage Freeze

(28) Whereas a motion has been put forward to 2015 Budget Committee that a wage freeze be imposed for all non-union employees at the management level and higher pending a completion and council consideration of the core services review;

Whereas throughout the 2015 Budget Sub-Committee the Mayor and Council have been discussing a non-union management wage freeze to show the citizens of Brampton that City Hall is willing to take on some of the fiscal burden to ensure the public dollars are spent wisely;

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Whereas Mayor Linda Jeffrey has shown leadership by reducing her salary by $50,000 immediately upon taking office;

Whereas Council recognizes the need for sound fiscal management;

Whereas this Council believes they should lead by example;

Therefore be it resolved that the Mayor and Council immediately freeze their salaries for a period to be determined by this council in the 2016 Budget process.

Public Services Department

(29) That the report from S. Connor, Executive Director, Transit, Public Services, dated March 18, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Free Transit for Students Living in Brampton (Grades 9, 10 and 11) (File IB.c) be received.

(30) a. That the report from B. Rutherford, Director, Business Services Office, Public Services, dated March 17, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: 2015 User Fees – Public Services (except Transit) (File DB.x) be received; and,

b. That the user fee changes proposed for 2015, as outlined in Appendix 1 of the subject report, be approved; and

c. That a by-law be passed to amend User Fee By-law 380- 2003, as amended, to include the approved fees for 2015.

(31) a. That the report from M. Held, Acting Manager, Central Services, Public Services, dated March 10, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, 2015, re: Access for Seniors “Fee Accommodation Options” (File DB.x) be received; and,

b. That staff be directed to liaise with the local seniors groups to demonstrate the benefits of becoming affiliated with the City of Brampton, and guide them through the process, so they can continue to offer their valuable programs and services as an extension of Recreation and Culture programming; and

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c. That to ensure consistency across the City of Brampton, the Brampton Soccer Centre, South Fletcher’s Sportsplex and Cassie Campbell Community Centre transition their membership fee-based programs, to a daily pay-as-you-go drop-in program; and

d. That the fee for these programs be consistent with the approved 2015 Rates and Fees and that programs that are offered at recreation facilities that are an extension of Flower City Seniors Recreation Centre will continue to be offered at $1.10;

This includes, but is not limited to programs such as badminton drop-in at Century Gardens.

e. That Affiliated Seniors Groups will be given free room use during non-prime time hours.

Staff will work with these groups to assist them to become sustainable enough to pay the affiliated group rate which is currently a 35% subsidy on room rentals at City facilities. Affiliated Seniors Groups that are provided access to designated rooms in neighbourhood centres would be limited to programs/meeting between the hours of 9:00 am and 4:00 pm, Monday to Friday from September through until the end of May at no cost. Exceptions would be statutory holidays, facility special events, Christmas holidays and March break. Designated space will be determined, based on the overall programming needs of the facility and to the satisfaction of the Director of Recreation and Culture. Affiliated Seniors Groups requesting room space during prime time hours, including Saturday and Sunday, will be charged the appropriate seniors affiliated room rental rate which is a 35% subsidy of the Council-approved rate. The access to free room space would be for neighbourhood centres only and excludes: Flower City Seniors Recreation Centre and Lawn Bowling Facility, Knightsbridge Community and Senior Citizens’ Centre, Chinguacousy Park Curling Club and Tennis Centre, Peel Village Golf Course, and any other future designated seniors centre. Non-affiliated groups will have one year to transition to affiliated status.

(32) That staff be directed to prepare a report for the April 8, 2015 Council Meeting regarding the basketball floor and other consumable items at the Powerade Centre such as carpet, paint,

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cushions, etc. and recommend if the City should purchase the floor to become a City asset.

(33) That the following recommendation from the Community and Public Services Committee Meeting of March 4, 2015 be received:

CPS032-2015 Whereas there exists an imminent need for a new seniors centre in the City of Brampton, specifically Brampton’s east end, to accommodate the sizeable senior population looking to stay active and engaged; and

Whereas the Flower City Community Campus model is extremely popular, though oversubscribed – its programs and facilities are currently operating beyond capacity; and

Whereas seniors voiced the need for more facilities and activities in the 2014 municipal election; and

Whereas the City of Brampton has a responsibility to ensure facilities and programming for its seniors;

Therefore Be It Resolved that the 2015 Budget include resources to study the creation of a new seniors centre in Brampton’s east end and identify potential sites; and

Further that this motion be referred to the Budget Committee for deliberation and recommendation to Council.

(34) That the 2015 Current Budget for the Public Services Department be approved, based on Scenario 2, with the following additional priorities: i. Infrastructure operations and maintenance at a budget of $76,000 ii. New facilities and service at a budget of $1,829,000 iii. Efficiencies (conversions and capital delivery) ($0 net impact) iv Transit at a budget of $104,000 v Wage provision at a budget of $1,137,000.

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(35) That the 2015 Capital Budget for the Public Services Department be approved, as presented, including: i. $100,000 re. the Powerade Centre Capital.

BC023-2015 That the winter service level, starting for the 2015-2016 winter season, Lost be amended to reduce the plow threshold to 5.0cm ($535,000 budget addition).

BC024-2015 That staff be directed to report back to Council on the potential of Lost operating a pilot program to Brampton secondary school students in grades 9, 10 and 11 with a PRESTO card and student ID.

BC025-2015 That the memorandum from P. Fay, City Clerk, Corporate Services, dated March 27, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Motions Resulting from the March 26, 2015 meeting of the Member Services Committee be received.

BC026-2015 That the correspondence from Citizens for a Better Brampton (CFBB), dated March 30, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Brampton 2015 Proposed Budget – CFBB Comment be received.

BC027-2015 That the correspondence from Marnie Richards, Executive Director, Brampton Arts Council, dated April 1, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Community Arts Project (CAP) Funding Detail for 2014 be received.

BC028-2015 That the correspondence from Ziggy Musial, President, Brampton Excelsiors Lacrosse Club, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Brampton Excelsiors Lacrosse Club Financial Statement – September 30, 2013 be received.

BC029-2015 That the correspondence from David Harmsworth, President, Brampton Concert Band, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Brampton Concert Band Application for Funding to the Brampton Arts Council be received.

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BC030-2015 That the correspondence from Larry Zacher, Executive Director, Brampton Safe City Association, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: 2014 Year End report Addendum Region of Peel Community-Investment-Program (CIP) be received.

BC031-2015 That the correspondence from D. Wilson, Executive Director, Human Resources, Corporate Services, dated April 1, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Budget Committee Request for Information – Non-Union Compensation be received.

BC032-2015 That the correspondence from B. Rutherford, Director, Business Services, Public Services, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Supplemental Information on PowerAde Centre Capital be received.

BC033-2015 That the following motion be referred to a Council Workshop for further consideration:

Whereas the City of Brampton believes in transparency and accountability in the Budget Process;

And whereas providing more information to the public in a timely fashion improves the ability of the public and Council to make fully informed decisions;

And whereas budget planning can be improved by including information related to future years;

Therefore Be It Resolved that the publicly released budget documents should be the complete line by line details to allow the public to fully review the budget details, effective with the 2016 budget;

And further that the detailed information be released at least three weeks before formal budget meetings to allow the public and Council sufficient time to review and comment on the proposals;

And further that beginning with the 2016 Budget that the City begins to prepare multi-year budgets that include up to two years beyond the current year under review;

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And further that the 10 year capital forecast be included in the budget documents available for public review;

And further that the operating cost impacts of all capital projects be disclosed in the budget documents to allow the public and Council to fully understand the long term impacts of its decisions.

BC034-2015 That the Budget Committee do now adjourn to meet again at the call of the Chair.

G. Correspondence

G 1. Correspondence re: 2015 Current and Capital Budget 1. David Harmsworth, President, Brampton Concert Band, dated April 7, 2015 2. George Startup, Brampton Resident, dated April 7, 2015 (two e-mails)

The following motion was considered.

C114-2015 Moved by City Councillor Whillans Seconded by Regional Councillor Palleschi

That the following correspondence, to the Special Council Meeting of April 8, 2015, re: 2015 Current and Capital Budget, be received: 1. David Harmsworth, President, Brampton Concert Band, dated April 7, 2015 2. George Startup, Brampton Resident, dated April 7, 2015 (two e-mails)

Carried

H. Public Question Period

1. In response to questions from George Startup, Brampton resident, staff provided clarification on the infrastructure levy.

2. In response to a question from Doug Bryden, Co-Chair, Citizens for a Better Brampton, the Mayor confirmed there is no line item in the 2015 Budget specific to legal costs relating to the Southwest Quadrant Renewal Plan.

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I. By-laws

See Item J below.

J. Confirming By-law

The following motion was considered.

C115-2105 Moved by Regional Councillor Medeiros Seconded by Regional Councillor Palleschi

That the following By-law before Council at its Special Meeting of April 8, 2015 be given the required number of readings, taken by the Mayor and the City Clerk and the Corporate Seal affixed thereto.

83-2015 To confirm the proceedings of the Special Council Meeting held on April 8, 2015

Carried

K. Adjournment

The following motion was considered.

C116-2015 Moved by City Councillor Whillans Seconded by City Councillor Bowman

That this Council do now adjourn to meet again for a Regular Meeting of Council on Wednesday, April 22, 2015 at 1:00 p.m., or at the call of the Mayor.

Carried

______L. Jeffrey, Mayor

______P. Fay, City Clerk

2015 04 08 Page 42 of 42 ANNOUNCEMENT REQUEST BRAMPTON Corporate Services - Council and Administrative Services brampton.ca FlOWef City

Attention: City Clerk's Office, City of Brampton For Office Use Only 2 Wellington Street West, Brampton L6Y 4R2 Meeting Name Email: [email protected] Telephone: (905) 874-2106; Fax: (905) 874-2119 Meeting Date fcprrf Z3L,2o\5 Council Meeting Date: 08April 2015

Name of Individual(s) Linda Jeffrey

Position/Title Mayor Name of Organization (if applicable) City of Brampton

Full Address for Contact 2 Wellington Street W Brampton, ON L6Y 4R2

Contact Telephone # Fax#

Event or Subject The agenda will list the name of the individual making the announcement and the subject matter. Name/Title Participating in the National Poetry Month - Mayor Nenshi's "Mayor's Poetry City Challenge". Brampton poet Lamoi Simmonds will recite a poem at the beginning of the council meeting on 08 April 2015 at the Council Chambers, Date, Time, Brampton City Hall. Location:

Additional The Procedure By-law states that the individual making the announcement is limited to two minutes. Information:

Attach additional page if required

am submitting additional printed information, eg. letter, brochure: | | Yes / No

will require the following audio-visual equipment/software for my announcement: I | Document Camera/Overhead Projector | DVD Player • PowerPoint ! j Other - please specify

Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O. 1990, c.P.13 and will be used in the preparation of the applicable council/committee agenda and will be attached to that agenda. Questions about the collection of personal information should be directed to the Freedom of Information and Privacy Coordinator, 2 Wellington Street West, Brampton, Ontario, L6Y 4R2. EZ BRAMPTON ANNOUNCEMENT REQUEST bramptonco FIOWerGty Corporate Services - Council and Administrative Services Attention: City Clerk's Office, City of Brampton 2 Wellington Street West, Brampton L6Y4R2 Email: [email protected] Telephone: (905) 874-2106; Fax: (905) 874-2119 Council Meeting Date: April 22.2015

Name ofindividuai(s) Kathryn Trojan Stelmaszynski

Position/Title Community Preparedness Advisor Name of Organization (ifapplicable) Brampton Emergency Management Office Full Address for Contact 2 Wellington Street West, Brampton ON, L6Y4R2

ContactTelephone # 905.874.5304 Fax# 905.874.2883

Event or Subject The agenda will list the name of the individual making the announcement and the subject matter. NameATitle Emergency Preparedness Week 2015 - May 3-9, 2015 Date, Time, Location:

Additional The Procedure By-law states that the individual making the announcement is limited to two minutes. Information: U?„ye?r,.ETT*nCy Preparedness Weel< ^ Brampton wilt be highlighted by afun and engaging social media contest askinq culminatingSSSSSS'Si with an ail?Hb,e day event *T?f at Bramalea ,oca1tio"S Cityanlnoteb,e Centre on Bramptonians.Saturday, May Throughout9where we thewill week,be joinedwe willby ourhaW partnersSSXSj8 from STE? Rre'|t- Jo?n Ambu!,ance- C*nadian Red Cross and Hydro One Brampton to promote personalanI cZmuniW preparedness. Brampton continues to be aleader in the promotion of emergency preparedness to all Brampton residents. Attach additional page if required Iam submitting additional printed information, eg. letter, brochure: • Yes [7] No Iwill require the following audio-visual equipment/software for my announcement: I I Document Camera/Overhead Projector []] DVD Player | [ PowerPoint I | Other - please specify

Note: Please provide the City Clerk's Office one week prior to the meeting date: (i) all background material and/or presentations, and (ii) for PowerPoint and other visual presentations, an electronic copy of the presentation (e.g., DVD, CD, .ppt file) to ensure compatibility with City A-V equipment rri?fi!l,^t,0n^n|th!! ^iS*,leded under authoritv of*e Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.0.1990 f1iand *** usefln the WW*™ of the applicable council/committee agenda and will be attached to that agenda Questions ' s£e^^^^ Sh°Uld be direCt6d t0 *6 Freed°m °f'—and Priv«* C°<~, 2Wellington H3-I-I U BRAMPTON Report bramptonca FlOWef City City Council The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL Date: April 2, 2015 nATP- ft ffil 22,2015 File: BG.a

Subject: 2014 Municipal Election - Candidates in default for failure to file their Financial Statement by March 27, 2015

Contact: Shawnica Hans, Coordinator of Elections and Special Projects, Corporate Services

Overview:

• Under the Municipal Elections Act, 1996, all nominated candidates for the 2014 Municipal Election were required to file primary Financial Statements regarding their campaign finances by March 27, 2015 at 2:00 pm. This requirement also applies to candidates who withdrew their nomination.

• The Act requires that notice of default be given to the appropriate council and/or local board to which the candidate was seeking office.

• A copy of this report will be forwarded to the Region of Peel Council, Peel District School Board and Dufferin-Peel Catholic District School Board for their information.

• There are no outstanding financial statements for standing Members of Council.

• There is one outstanding financial statement for a School Board representative.

Recommendations:

That the report from Shawnica Hans, Coordinator of Elections and Special Projects, Corporate Services, dated April 2, 2015, to the Council Meeting of April 22, 2015, re: 2014 Municipal Election - Candidates in default for failure to file their Financial Statement by March 27, 2015, be received. K3-I-2.

Background: The Municipal Elections Act, 1996 (MEA) provides under Section 78, that a candidate in the 2014 Municipal Election must file with the City Clerk a financial statement and auditor's report reflecting his/her campaign finances by 2:00 pm on March 27, 2015 (an auditor's report is only required if total contributions received and total expenses incurred are in excess of $10,000). Current Situation: The following is a list is of candidates who are in default of the filing requirements because of failing to file his/her Financial Statement with the City Clerk as required by Section 78 of the MEA:

Candidates for Council

Candidate's Name Office Wards

Munir Amir City Councillor 1 and 5

James Drozdiak City Councillor 7 and 8

Ros Feldman City Councillor 2 and 6

Sukhjinder S. Gill Mayor All

John Raymond Grant Regional Councillor 3 and 4

Sukhminder Singh Hansra City Councillor 2 and 6

Subbiah Manickam City Councillor 7 and 8

Baljit Bobby More Mayor All

Gurpreet Pabla City Councillor 2 and 6

Roland Parsons City Councillor (Withdrawn) 7 and 8

Parth Patel Regional Councillor 7 and 8

Maria Peart City Councillor 7 and 8

Frank B. Raymond City Councillor 3 and 4

Manjit Bhondhi Saini Regional Councillor 7 and 8

Raymond Shaver City Councillor 3 and 4

Gurratan Singh Regional Councillor 9 and 10

Sunny Jarnail Singh City Councillor 9 and 10

Jotvinder Sodhi Regional Councillor 7 and 8

Miriam Wylie* Mayor Ail

Daniel Yeboah City Councillor 3 and 4

*Incomplete financialstatement - no auditor'sreport

2 H3-1-3

Candidates for School Board Trustee

Candidate's Name Office Wards

Virginia Finbow Trustee, Peel District School Board 7 and 8

Sunny Punia Trustee, Peel District School Board 7 and 8

Devanand Ramsumair Trustee, Dufferin-Peel Catholic District 1,3 and 4 School Board Harkirat Singh Trustee, Peel District School Board 9 and 10

Avtaar Soor Trustee, Peel District School Board 2 and 6

Daniel Yeboah Trustee, Peel District School Board 2 and 6 (Withdrawn)

Note: Where a candidate's name is listed more than once, the candidate filed Nomination Papers for more than one office (the first was deemed to be withdrawn) and therefore was required to file a Financial Statement for each of the offices.

For successful candidates, the following penalties under subsection 80 (2) of the MEA apply:

• the candidate forfeits any office to which he or she was elected and the office is deemed to be vacant; and • until the next regular election has taken place (2018), the candidate is ineligible to be elected or appointed to any office to which this Act applies.

For unsuccessful candidates, the following penalty under subsection 80 (2) of the MEA applies:

• until the next regular election has taken place (2018), the candidate is ineligible to be elected or appointed to any office to which this Act applies.

Corporate Implications:

Financial Implications:

None.

Other Implications:

None. H3-1-H

Strategic Plan:

This report achieves the Strategic Plan priority as shown below.

This report fulfills our legislated requirement to notify Council and School Boards of candidates who are in default. A list of ineligible candidates will be prepared for the 2018 Municipal Election where Brampton citizens will select the City's next Council through voting.

Conclusion:

In accordance with the MEA, a written notice of default has been mailed to all affected candidates to advise them of the penalty being imposed.

Sfe Shawnica Hans Peter Fay Coordinator of Elections and City Clerk Special Projects

Report authored by: Shawnica Hans, Coordinator of Elections and Special Projects

Approval for Submission: Initials Date Chair, SMT EE Department Chief Chief Administrative Officer £ M ?/6

4 USS FlowerBRAMPTON Oly H3'2"' City„ Council„ReP°" The Corporation of the City of Brampton

Date: April 16, 2015 BRAMPTON CITY COUNCIL File: BH.c PATE-DATb.-~£b££il2&2£& —

Subject: Further Housekeeping Amendment to Municipal Officials By-law 84 2008

Contact: Peter Fay, City Clerk, Corporate Services, 905.874.2172

Overview:

• City By-law 84-2008, as amended, appoints municipal officials and provides a consolidated list of key municipal official appointments

• This report presents a further housekeeping amendment to provide for operational consistency in the position of the Acting Chief Administrative Officer (CAO) until a permanent CAO has been selected.

Recommendations:

1. That the report from Peter Fay, City Clerk, Corporate Services, dated April 16, 2015, to the City Council meeting of April 22, 2015 re: Further Housekeeping Amendment to Municipal Officials By-law 84-2008, be received; and,

2. That a by-law be passed to further amend Municipal Officials By-law 84-2008, substantially in accordance with the draft by-law amendment set out in Appendix 1 to this report.

Background:

The Municipal Act, 2001, requires that a municipality appoint certain statutory officials (e.g., treasurer, clerk) and provides authority to appoint various other municipal officials. In the City of Brampton, By-law 84-2008 provides a consolidated list of key municipal official appointments. Currently the By-law appoints each of the four Department Chiefs as Acting Chief Administrative Officer (CAO) on a rotating basis until such time as a permanent CAO is selected. H3-2-Z

Current Situation:

A by-law amendment is recommended to provide for operational consistency in the position of Acting CAO until such time as a permanent CAO is hired. The recommended by-law amendment will appoint Marilyn Ball, Chief of Planning and Infrastructure Services, as the Acting Chief Administrative Officer until such time as a permanent CAO is selected. After the City hires a new CAO the by-law will be further updated.

Corporate Implications:

A housekeeping amendment to By-law 84-2008, the Municipal Officials By-law, is provided to maintain a current list of key municipal appointments.

Financial Implications: n/a

Other Implications: n/a

Strategic Plan:

This report achieves the Strategic Plan priorities of Corporate Excellence by ensuring an accurate and updated Municipal Officials By-law is in place.

Conclusion:

Staff recommends that Municipal Officials By-law 84-2008 be further amended by Council to provide for operational consistency in the role of Acting CAO until a new CAO is hired by the City.

Peter Fay City Clerk

Appendices:

Appendix 1- Proposed Amending By-law to Municipal Officials By-law 84-2008.

Report authored by: Peter Fay, City Clerk, Corporate Services.

Approval for Submission: Initials Date Chair, SMT Department Chief M^ ilft/W. Chief Administrative Officer S /7/if/Af H3-2-3

THE CORPORATION OF THE CITY OF BRAMPTON BY-LAW Number - 2015

To amend By-law 84-2008, as amended, to appoint an Acting Chief Administrative Officer

WHEREAS By-law 84-2008 provides for the appointment of officials of The Corporation of the City of Brampton; :, -;p^ WHEREAS By-law 73-2015, which amended By-law 84-2008,was passed on April 8,2015 to appoint the four Department Chiefs jas Acting Chief v' Administrative Officer (CAO) on a rotating fcasis^ '

WHEREAS the appointment of one DepartmehtChjef as Acting CAO will provide for operational consistency until a permanent CAO has been selected.

NOW THEREFORE the Council of The Corporation of the City of Brampton ENACTS as follows^%^ "*A-£.f/ %>' 1. That Eft-law 84-2008} as amended, is further amended as follows:

a. Section 1 is deleted and replaced with the following: •?£• *'''^mdV *That Marilyn Ball, Chief ofPlanning and Infrastructure %K Services, be and is appointed as Acting Chief Administrative ^^pfficer (also known as City Manager), and shall exercise ail ^powers and duties of the position for ail purposes under the Municipal Act, 2001, City By-laws and policies until such ^tjjme as anew Chief Administrative Officer has been i'.-J^. k disappointed by Council on a permanent basis. W{2) Wherethe Acting ChiefAdministrative Officer is absent, for any reason, the Department Chief as set out in the calendar belowor as decided upon by the ActingChief Administrative Officer inadvance, shall act as the Acting Chief Administrative Officer and shall exercise all the powers and duties as set out in subsection (1):

(a) Julian Patteson, Chief Public Services Officer - the months of February, April, June and October; (b) Peter Simmons, Chief Corporate Services Officer- the monthsof March, July, November and December; (c) Dennis Cutajar, Chief Operating Officer - the months of January, May, August and September. H3-2-4

By-law Number -2015 READ A FIRST, SECOND AND THIRD TIME AND PASSED IN OPEN COUNCIL THIS 22ND day of April, 2015.

Approved as to form.

/ /

[Type Name] Linda Jeffrey, Mayor

Approved as to content.

[Type Name] Peter Fay, City Clerk

J1-1 Minutes Budget Committee Committee of the Council of The Corporation of the City of Brampton

Monday, March 30, 2015 – 2:30 p.m. Tuesday, March 31, 2015 – 1:00 p.m. Wednesday, April 1, 2015 – 7:30 p.m. Thursday, April 2, 2015 – 1:00 p.m.

Council Chambers – 4th Floor – City Hall

Members Present: See Pages 2 and 3 for Record of Attendance of Members of Council

Staff Present: Mr. P. Simmons, Chief Corporate Services Officer and Acting Chief Administrative Officer Ms. M. Ball, Chief Planning and Infrastructure Services Officer Mr. D. Cutajar, Chief Operating Officer Mr. J. Patteson, Chief Public Services Officer Mr. P. Fay, City Clerk, Corporate Services Mr. E. Evans, Deputy Clerk, Corporate Services Ms. S. Pacheco, Legislative Coordinator, Corporate Services

BudgetJ1-2 Committee Minutes

Record of April 2, 2015 March 30, 2015 March 31, 2015 April 1, 2015 Attendance Call to order – 2:56 p.m. Reconvened – 1:06 p.m. Reconvened – 7:33 p.m. Reconvened – 1:04 p.m.

Recessed – 2:56 p.m. Recessed – 3:28 p.m. Recessed – 9:25 p.m. Recessed – 3:29 p.m. (Committee Reconvened – 3:09 p.m. Reconvened – 3:50 p.m. Reconvened – 3:54 p.m. Members) Recessed – 4:56 p.m. Recessed – 5:05 p.m. Recessed – 5:40 p.m. Reconvened – 6:03 p.m. Reconvened – 5:50 p.m. Reconvened – 6:40 p.m. Recessed – 9:31 p.m. Recessed – 7:24 p.m. Recessed – 7:34 p.m. Reconvened – 7:39 p.m. Reconvened – 8:41 p.m. Recessed – 9:42 p.m. Adjourned – 9:25 p.m. Mayor Jeffrey Present Present Present Present (Chair) Left the Chair Left the Chair 9:08 p.m. to 9:12 p.m. 7:14 p.m. to 7:17 p.m. Regional Councillor Present Present Present Present Medeiros st (Vice-Chair) Assumed the Chair After 1 recess, arrived at Assumed the Chair 9:08 p.m. to 9:12 p.m. 3:55 p.m. (personal) 7:14 p.m. to 7:17 p.m. After 3rd recess, arrived at 7:42 p.m. (personal) Regional Councillor Present Present Present Present Gibson Left at 4:05 p.m., returned Arrived at 3:54 p.m. at 5:50 p.m. (personal) (personal) Regional Councillor Present Present Present Present Moore

Regional Councillor Present Present Present Present Palleschi Arrived at 7:40 p.m. (personal) Regional Councillor Present Present Present Present Miles Left at 9:22 p.m. (personal)

2015 03 30 Page 2 of 62 BudgetJ1-3 Committee Minutes

Regional Councillor Present Present Present Present Sprovieri

City Councillor Present Present Present Present Whillans

City Councillor Present Present Present Present Bowman

City Councillor Present Present Present Present Fortini st After 1 recess, arrived at 3:51 p.m. (personal) After 2nd recess, arrived at 5:52 p.m. (personal) After 3rd recess, arrived at 7:43 p.m. (personal) City Councillor Present Present Present Present Dhillon st st After 1 recess, arrived at After 1 recess, arrived at 3:51 p.m. (personal) 3:57 p.m. (personal)

Note: A record was not kept of Members of Council who left the chambers briefly during the meeting.

2015 03 30 Page 3 of 62 BudgetJ1-4 Committee Minutes

After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:

Item Recommendation

A. BC001-2015 Election of Chair and Vice-Chair BC002-2015 Approval of Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Consent

D. Presentations

D 1. BC004-2015 Introduction and Results of Community Engagement

D 2. BC005-2015 Corporate Overview

D 3. BC006-2015 Region of Peel 2015 Budget Presentation

E. Delegations

E 1. BC007-2015 2015 Current and Capital Budget Approval, including Proposed Amendments to User Fee By-law 380-2003, as amended, to Change User Fees and Other Charges

E 2. BC008-2015 Free Transit for Students Living in Brampton (Grades 9, BC024-2015 10 and 11) (File IB.c)

E 3. BC009-2015 Rates for Seniors Curling

E 4. BC010-2015 Request for Capital Funding for Extension and Renovation of the Flower City Seniors Recreation Centre Cafeteria

E 5. BC011-2015 2015 Budget

E 6. BC012-2015 Economic Benefits of Active Transportation for City of Brampton’s 2015 Budget

F. Community Group Presentations

F 1. BC013-2015 Brampton Library Board

F 2. BC014-2015 Brampton Safe City Association

F 3. BC015-2015 Carabram – Brampton’s Multicultural Festival

2015 03 30 Page 4 of 62 BudgetJ1-5 Committee Minutes

F 4. BC016-2015 Brampton Excelsiors Lacrosse Club

F 5. BC017-2015 Brampton Arts Council

F 6. BC018-2015 Brampton Concert Band

F 7. BC019-2015 Brampton Sports Hall of Fame Committee

F 8. BC020-2015 Brampton Canadettes Girls Hockey Association

G. BC021-2015 Departmental Presentations

G 1. BC022-2015 Office of the Chief Operating Officer

G 2. BC022-2015 Corporate Services Department

G 3. BC022-2015 General Government

G 4. BC022-2015 Planning and Infrastructure Services Department BC023-2015

G 5. BC022-2015 Office of the Chief Administrative Officer

G 6. BC022-2015 Office of the Mayor and Council

G 7. BC022-2015 Public Services Department

H. Reports

H 1. Office of the Chief Operating Officer

H 1-1. BC022-2015 Minor Charitable Donations Program 2014 (File CB.x)

H 1-2. BC022-2015 Staff Attendance at Events – 2015 Proposed Budget (File CB.x)

H 1-3. BC022-2015 International Business Development and Marketing Plan 2015-2018 (File CG.x)

H 1-4. BC022-2015 Festivals and Special Events Program Budget 2015 (File EH.x)

H 1-5. BC022-2015 Ethnic Media Communications Framework 2015 (File CC.x)

H 1-6. BC022-2015 Transformation of Corporate Social Media Pilot to Formal Function (File BD.d)

2015 03 30 Page 5 of 62 BudgetJ1-6 Committee Minutes

H 2. Corporate Services Department

H 2-1. BC022-2015 Financial Capacity to Borrow (File EH.x)

H 2-2. BC022-2015 Interim Auditor General Report on Financial Review of the City of Brampton – Staff Comments (File EH.x)

H 2-3. BC022-2015 Request for Information – Powerade Centre and Rose Theatre (File EH.x)

H 3. General Government

H 4. Planning and Infrastructure Services Department

H 4-1. BC022-2015 2015 Service Level Scenarios – Winter Maintenance and Fall Leaf Vacuum Program (File IA.b)

H 5. Office of the Chief Administrative Officer

H 6. Office of the Mayor and Council

H 7. Public Services Department

H 7-1. BC022-2015 Free Transit for Students Living in Brampton (Grades 9, 10 and 11) (File IB.c)

H 7-2. BC022-2015 2015 User Fees – Public Services (except Transit) (File DB.x)

H 7-3. BC022-2015 Access for Seniors “Fee Accommodation Options” (File DB.x)

I. Referred Matters

I 1. BC022-2015 Community Grant-Making

I 2. BC022-2015 Establishment of a New Seniors Centre

J. Correspondence

J 1. BC007-2015 2015 Budget

J 2. BC003-2015 1. Budget Committee Meeting Process, and BC022-2015 2. Motions Resulting from the March 25, 2015 meeting of the Budget Sub-Committee

J 3. BC022-2015 Motions Resulting from the March 26, 2015 meeting of BC025-2015 the Member Services Committee

2015 03 30 Page 6 of 62 BudgetJ1-7 Committee Minutes

J 4. BC026-2015 Brampton 2015 Proposed Budget – CFBB Comment

J 5. BC027-2015 Community Arts Project (CAP) Funding Detail for 2014.

J 6. BC028-2015 Brampton Excelsiors Lacrosse Club Financial Statement – September 30, 2013

J 7. BC029-2015 Brampton Concert Band Application for Funding to the Brampton Arts Council

J 8. BC030-2015 2014 Year End report Addendum Region of Peel Community-Investment-Program (CIP)

J 9. BC031-2015 Budget Committee Request for Information – Non-Union Compensation

J 10. BC032-2015 Supplemental Information on PowerAde Centre Capital.

K. Other/New Business

K 1. BC033-2015 Proposed Motion – Budget Process

L. Council Question Period

M. Public Question Period

N. Closed Session

O. BC034-2015 Adjournment

______Mayor L. Jeffrey, Chair

2015 03 30 Page 7 of 62 BudgetJ1-8 Committee Minutes

Notice of this meeting was published in the Brampton Guardian on March 19, 2015 and March 26, 2015.

Note: These minutes are not a chronology of the discussions of Committee. Individual motions were taken during consideration of the items listed in these minutes. The recommendations approving the individual budgets are consolidated in one recommendation (BC022-2015).

A. Approval of Agenda

Note: Prior to recessing on March 31, 2015, the Budget Committee passed a procedural motion to reconvene the meeting on April 1, 2015.

Mr. Fay opened the floor for nominations for Chair and Vice Chair.

Regional Councillor Medeiros nominated Mayor Jeffrey for the position of Chair. No further nominations were put forward.

Regional Councillor Gibson nominated Regional Councillor Medeiros for the position of Vice-Chair. No further nominations were put forward.

Mayor Jeffrey and Regional Councillor Medeiros confirmed their acceptance of the nominations.

The following motion was considered.

Carried

Mayor Jeffrey assumed the position of Chair.

The following motion was considered.

BC002-2015 That the agenda for the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015 be approved, as printed and circulated.

Carried

2015 03 30 Page 8 of 62 BudgetJ1-9 Committee Minutes

The following items relating to items on the published agenda, were added at the meeting:

E 6. Delegation from Dayle Laing, Committee Secretary, Brampton Bicycle Advisory Committee, re: Economic Benefits of Active Transportation for City of Brampton’s 2015 Budget.

(See Item G 4)

J 4. Correspondence from Citizens for a Better Brampton (CFBB), dated March 30, 2015, re: Brampton 2015 Proposed Budget – CFBB Comment.

J 5. Correspondence from Marnie Richards, Executive Director, Brampton Arts Council, dated April 1, 2015, re: Community Arts Project (CAP) Funding Detail for 2014.

(See Item F 5)

J 6. Correspondence from Ziggy Musial, President, Brampton Excelsiors Lacrosse Club, re: Brampton Excelsiors Lacrosse Club Financial Statement – September 30, 2013.

(See Item F 4)

J 7. Correspondence from David Harmsworth, President, Brampton Concert Band, re: Brampton Concert Band Application for Funding to the Brampton Arts Council.

(See Item F 6)

J 8. Correspondence from Larry Zacher, Executive Director, Brampton Safe City Association, re: 2014 Year End report Addendum Region of Peel Community-Investment-Program (CIP).

(See Item F 2)

J 9. Correspondence from D. Wilson, Executive Director, Human Resources, Corporate Services, dated April 1, 2015, re: Budget Committee Request for Information – Non-Union Compensation.

J10. Correspondence from B. Rutherford, Director, Business Services, Public Services, re: Supplemental Information on Powerade Centre Capital.

(See Item G 7)

K 1. Proposed Motion – Budget Process

2015 03 30 Page 9 of 62 BudgetJ1-10 Committee Minutes

Item J 2 was brought forward and part one was dealt with at this time.

P. Fay, City Clerk, Corporate Services, provided an overview of the procedural rules outlined within the memorandum, for consideration during the three-day budget deliberations.

The following motion was considered.

2. That the following additional procedural rules, provided to the Budget Committee for consideration during the three-day budget deliberations, be approved:

b. Staff reports pertaining to a departmental or program budget will be brought forward and considered at the same time as the related departmental or program budget.

c. The Chair will invite public delegations on each major departmental or program budget presentation, including any related staff reports, after presentation to the Committee.

e. The Chair will open a 15 minute public question period at the end of each sitting day of the Committee to invite public comments on recommendations made during that specific meeting day.

Carried

2015 03 30 Page 10 of 62 BudgetJ1-11 Committee Minutes

B. Declarations of Interest under the Municipal Conflict of Interest Act

1. City Councillor Bowman declared a conflict of interest with respect to the budget request from Carabram, as his son may be providing professional services to this organization.

2. Regional Councillor Gibson declared a conflict of interest with respect to the compensation portion of the Transit Division, Public Services Department budget, as his son is an employee of this division.

3. Regional Councillor Miles declared a conflict of interest with respect to (i) the compensation portion of the Transit Division, Public Services Department budget, as her daughter is an employee of this division, and (ii) the budget request from the Brampton Safe City Association, as her spouse is the Executive Director of this organization.

4. City Councillor Fortini declared a conflict of interest with respect to the compensation portion of the Recreation and Culture Division, Public Services Department budget, as his daughter is an employee of this division.

5. Mayor Jeffrey declared a conflict of interest with respect to the compensation portion of the Transit Division, Public Services Department budget, as her son is an employee of this division.

C. Consent

* The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time.

(H1-1, H1-2)

D. Presentations

Mayor Jeffrey provided introductory remarks regarding the 2015 Budget deliberations and advised that two budget scenarios were presented to the Budget Sub-Committee on March 25, 2015. She outlined some of the challenges facing the City of Brampton and highlighted key issues to be considered during the budget deloberations.

D 1. Introduction and Results of Community Engagement

O. Lukich, Senior Manager, Community Engagement, Office of the Chief Operating Officer, and Leo Hussey, Vice-President, Client Services, Forum Research, provided a presentation on the Let’s Connect Budget 2015 Engagement Process.

2015 03 30 Page 11 of 62 BudgetJ1-12 Committee Minutes

Committee discussion took place with respect to the following:  Results of the survey conducted and how they will be used  Value and cost of the engagement process  Request for the results to be categorized by ward  Communications strategies and tools

The following motion was considered.

Carried

D 2. Corporate Overview

P. Simmons, Chief Corporate Services Officer and Acting Chief Administrative Officer, and P. Honeyborne, Executive Director, Finance and Treasurer, Corporate Services, presented the Corporate Overview.

Committee discussions took place with respect to the following:  Brampton’s economy and statistics relating to employment by sector  Residential tax comparisons  Request for information regarding: o a residential tax comparison for a 2000 square foot single detached house o total grants and subsidies received by the City o what is financed through the Community Investment Fund o efficiencies/savings resulting from the corporate realignment o a comparison of how salaries have grown relative to the cumulative annual percentage growth of administrative support (slide 27)  Use of Federal Gas Tax funding  Full accrual budgeting  Infrastructure levy o Staff provided information regarding the infrastructure gap and accumulative depreciation  Use of development charges for library collection development  Budget scenarios

The following motion was considered.

2015 03 30 Page 12 of 62 BudgetJ1-13 Committee Minutes

Carried

D 3. Region of Peel 2015 Budget Presentation (scheduled to commence at 6:00 p.m.)

David Szwarc, Chief Administrative Officer and Stephen VanOfwegen, Chief Financial Officer, Region of Peel, presented an overview of the Region of Peel 2015 Budget.

An explanation was provided regarding the City and Regional portions of the overall property tax bill, and information relating to property assessments and uploading of costs from the province was also provided.

The following motion was considered.

Carried

E. Delegations

E 1. Possible Delegations, re: 2015 Current and Capital Budget Approval, including Proposed Amendments to User Fee By-law 380-2003, as amended, to Change User Fees and Other Charges.

Item J 1 was brought forward and dealt with at this time.

Ted Harlson, Brampton resident, referenced his letter of correspondence (Item J 1) regarding the 2015 Budget, and outlined his suggestions to reduce costs and increase efficiencies in the City of Brampton.

The following motion was considered.

Carried

2015 03 30 Page 13 of 62 BudgetJ1-14 Committee Minutes

E 2. Delegations, re: Free Transit for Students Living in Brampton (Grades 9, 10 and 11) (File IB.c). 1. Fazal Khan, Brampton resident 2. Janet Atherley, Brampton resident 3. Anna Da Silva, School Trustee – Wards 1, 3 and 4

Notes: 1. Janet Atherley, Brampton resident, did not attend the meeting. 2. Anna Da Silva, School Trustee – Wards 1, 3 and 4, withdrew her delegation request.

Report Item H 7-1 was brought forward and dealt with at this time.

Fazal Khan, Brampton resident, addressed Committee with respect to Report Item H 7-1 relating to transit for students living in Brampton. Mr. Khan provided details on his suggestion for a scaled back pilot project, which would include only students that attend special/regional programs and reside outside of the school bussing zone.

Committee discussion took place with respect to the following:  Concern that the pilot project proposed by the delegation may provide an unfair advantage to some students  Concern regarding the financial impact of the proposal  Indication that transportation issues are not unique to students attending special/regional programs and that attendance at such programs is a family choice  Suggestion that staff review the potential of the pilot project proposed by the delegation and report back to a future Committee meeting  Clarification regarding use of the PRESTO card

The following motions were considered.

Carried

Lost

See Recommendation BC000-2015 (Clause 29)

2015 03 30 Page 14 of 62 BudgetJ1-15 Committee Minutes

E 3. Delegation from Stuart Scheffer, President, Flowertown Senior Mens Curling Club, re: Rates for Seniors Curling.

Stuart Scheffer, President, Flowertown Senior Mens Curling Club, addressed Committee with respect to the rates for seniors curling. Mr. Scheffer requested that the word “bonspiel” be removed from the User Fee By-law and explained how this impacts curling rates.

D. Rosa, Director, Recreation and Culture, Public Services, explained the current curling and seniors subsidy rates, and provided background information on the rates for the Flowertown Senior Mens Curling Club. Ms. Rosa advised that staff will work with Mr. Scheffer regarding the rates for this club.

In response to a question from Committee regarding the difference in rates charged to curling leagues compared to recreational curling, Ms. Rosa advised that the league rate guarantees rink space each week.

The following motion was considered.

2. That the matter of rates for seniors curling be referred to staff for review and a report back to a future Community and Public Services Committee meeting.

Carried

E 4. Delegation from Patricia Seaton, Member, Flower City Seniors Recreation Centre Advisory Committee, re: Request for Capital Funding for Extension and Renovation of the Flower City Seniors Recreation Centre Cafeteria.

Patricia Seaton, Member, Flower City Seniors Recreation Centre Advisory Committee, requested Committee’s consideration of a capital funding request for the extension and renovation of the Flower City Seniors Recreation Centre Cafeteria. Ms. Seaton provided information regarding the use of the cafeteria and outlined concerns regarding the existing space. Ms. Seaton submitted a petition regarding this matter signed by members of the Flower City Seniors Recreation Centre.

2015 03 30 Page 15 of 62 BudgetJ1-16 Committee Minutes

J. Patteson, Chief Public Services Officer, advised that the Public Services Department has included a capital budget request for the Flower City Seniors Recreation Centre, and indicated that staff would review the request and determine if additional funds are required.

The following motion was considered.

Carried

E 5. Delegation from Jaipaul Massey-Singh, Chair, Brampton Board of Trade, re: 2015 Budget.

Jaipaul Massey-Singh, Chair, Brampton Board of Trade, outlined the priorities of the business community as they relate to the 2015 Budget, and provided the following recommendations for Committee’s consideration: 1. Keep tax increases to the lowest amount possible, preferably as close to inflation as possible 2. Invest in experienced, outside experts to review operations to find efficiencies or recommend changes 3. Conduct a thorough review, using outside expertise, to ensure Brampton is appropriately staffed and staff are properly compensated 4. Implement long term planning and recommend that the Long Term Financial Master Plan use a planning horizon of 30 to 40 years 5. Include an appropriate amount of debt financing to expedite implementation of needed transportation infrastructure 6. Include the BBOT and its members in the development of the Economic Development Plan 7. Begin to prepare multi-year budgets 8. Adopt more informal, smaller meetings to receive feedback on ways the City should allocate its resources 9. Release detailed budget information to the public at least three weeks before formal Council meetings to review the budget; and these budget documents should be the complete line-by-line budget details

The following motion was considered.

2015 03 30 Page 16 of 62 BudgetJ1-17 Committee Minutes

BC011-2015 That the delegation from Jaipaul Massey-Singh, Chair, Brampton Board of Trade, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: 2015 Budget, be received.

Carried

E 6. Delegation from Dayle Laing, Committee Secretary, Brampton Bicycle Advisory Committee, re: Economic Benefits of Active Transportation for City of Brampton’s 2015 Budget.

Dayle Laing, Committee Secretary, Brampton Bicycle Advisory Committee, addressed Committee with respect to the benefits of active transportation in the City of Brampton, and expressed her support for the position of Active Transportation Coordinator.

M. Ball, Chief Planning and Infrastructure Services Officer, clarified that a full-time equivalent position has been identified in the existing staff complement, and that the position will be filled in 2015.

The following motion was considered.

Carried

F. Community Group Presentations

F 1. Brampton Library Board

Dr. Roger Bunn, Board Chair, and Rebecca Raven, Chief Executive Officer, Brampton Library, presented information regarding the Brampton Library and its 2015 budget request.

Discussion took place with respect to the following:  Accomplishments of the Brampton Library, including innovation and efficiencies  Leadership of the Library Board and volunteers, which attribute to the Library’s success  Plans for a new library in the area of Bramalea Road and Sandalwood Parkway

The following motion was considered.

2015 03 30 Page 17 of 62 BudgetJ1-18 Committee Minutes

Carried

See Recommendation BC022-2015 (Clause 19)

F 2. Brampton Safe City Association

Note: Regional Councillor Miles declared a conflict of interest with respect to the budget request from the Brampton Safe City Association, as her spouse is the Executive Director of this organization, and left the meeting during consideration of this item.

Larry Zacher, Executive Director, Brampton Safe City Association, presented information regarding the Brampton Safe City Association and its 2015 budget request.

Discussion took place with respect to the following:  Efforts by the Brampton Safe City Association to diversify funding revenues  The need for this organization to reduce its dependence on City grants for operational needs  Evaluation of program performance targets  Allocation of funds for programming  Clarification regarding funding from the Region of Peel  Donations received from the private sector  School programs and in-kind support from school boards

The following motion was considered.

Carried

See Recommendation BC022-2015 (Clause 19)

2015 03 30 Page 18 of 62 BudgetJ1-19 Committee Minutes

F 3. Carabram – Brampton’s Multicultural Festival

Note: City Councillor Bowman declared a conflict of interest with respect to the budget request from Carabram, as his son may be providing professional services to this organization, and left the meeting during consideration of this item.

Angela Johnson, President, Carabram, presented information regarding Carabram and its 2015 budget request.

Discussion took place with respect to the following:  Reduced number of pavilions and attendance at Carabram  Opportunity to host Carabram in one location (e.g. Powerade Centre)  Request for Carabram’s financial statements and information on the City’s full cost of supporting this festival  Concern regarding the financial sustainability of Carabram and a suggestion that the City work with this organization to find efficiencies

The following motion was considered.

BC015-2015 1. That the presentation by Angela Johnson, President, Carabram, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Carabram 2015 Budget Request be received; and,

Carried

See Recommendation BC022-2015 (Clause 19)

F 4. Brampton Excelsiors Lacrosse Club

Ziggy Musial, President, and Wendy Bennett-Costante, Vice President, Brampton Excelsiors Lacrosse Club, presented information regarding the Brampton Excelsiors Lacrosse Club and its 2015 budget request.

Discussion took place with respect to the following:  Economic impact of lacrosse tournaments  Use of the City’s grant for programming  Request for the Club’s financial statements

2015 03 30 Page 19 of 62 BudgetJ1-20 Committee Minutes

The following motion was considered.

Carried

See Recommendation BC022-2015 (Clause 19)

F 5. Brampton Arts Council

Marnie Richards, Executive Director, and Rob Filkin, Associate Treasurer, Brampton Arts Council, presented information regarding the Brampton Arts Council and its 2015 budget request.

Discussion took place with respect to the following:  Importance of the arts to Brampton’s economy and downtown  Request for information the Community Arts Project (CAP) funding for 2014  Recognition of the various groups and volunteers that contribute to a vibrant arts community

The following motion was considered.

Carried

See Recommendation BC022-2015 (Clause 19)

F 6. Brampton Concert Band

The following representatives of the Brampton Concert Band presented information regarding this Band and its 2015 budget request.  David Harmsworth, President  Scott Anderson, Treasurer  Vince Gassi, Musical Director  Andrew Jones, Artistic Director (Brampton Jazz Mechanics)  Rachel Adlam, Member (Brampton Youth Concert Band)

2015 03 30 Page 20 of 62 BudgetJ1-21 Committee Minutes

Discussion took place with respect to the following:  The need to celebrate and recognize local talent  Suggestions to explore an arts centre for youth  Use of funding to develop the Brampton Youth Concert Band  Reduced travel by the Brampton Concert Band  Participation of the Brampton Concert Band in City events/parades  Use of the Carnegie Library by the Brampton Concert Band  Financial sustainability of the Brampton Concert Band

The following motion was considered.

Carried

See Recommendation BC022-2015 (Clause 19)

F 7. Brampton Sports Hall of Fame Committee

The following representatives of the Brampton Sports Hall of Fame Committee presented information regarding this Committee and its 2015 budget request.  Dean McLeod, Chair  Elizabeth Harris-Solomon, Marketing and Event Sub-Committee Chair

Discussion took place with respect to the following:  Indication that the Sports Hall of Fame (SHF) Induction Ceremony is dependent on the City’s grant  Changes to the format of the Induction Ceremony  Lack of financial support from sports groups/organizations

The following motion was considered.

2015 03 30 Page 21 of 62 BudgetJ1-22 Committee Minutes

BC019-2015 That the presentation by following representatives of the Brampton Sports Hall of Fame Committee, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Brampton Sports Hall of Fame Committee 2015 Budget Request be received:  Dean McLeod, Chair  Elizabeth Harris-Solomon, Marketing and Event Sub-Committee Chair

Carried

See Recommendation BC022-2015 (Clause 19)

F 8. Brampton Canadettes Girls Hockey Association

Don Stoddart, President, Brampton Canadettes Girls Hockey Association, presented information regarding the Brampton Canadettes Girls Hockey Association and its 2015 budget request.

Discussion took place with respect to the success of the Brampton Canadettes Girls Hockey Association and the significant economic impact of its tournaments.

The following motion was considered.

Carried

See Recommendation BC022-2015 (Clause 19)

G. Departmental Presentations

G 1. Office of the Chief Operating Officer

D. Cutajar, Chief Operating Officer, presented the Office of the Chief Operating Officer 2015 Current and Capital Budgets.

Discussion took place with respect to the following:  Business attraction in Brampton compared to other municipalities  Total construction activity in Brampton

2015 03 30 Page 22 of 62 BudgetJ1-23 Committee Minutes

 Value of the Community Engagement program  Role and responsibilities of a Corporate Effectiveness Consultant  Additional departmental priorities: o Corporate ethnic media program and community engagement o Economic development in Central Area o Corporate effectiveness  Budget request for the Façade and Building Improvement Program

Report Item H 1-3 was brought forward and dealt with at this time.

S. Saeed, Director, Economic Development and Tourism, and C. Baccardax, Senior Advisor, Foreign Investment, Office of the Chief Operating Officer, provided an overview of the subject report.

Committee discussions included the following:  Impact of the previous International Business Development and Marketing Plan  Cost and various stages of the proposed new plan  Suggestion that staff provide an annual report on the status of this plan  Four core goals outlined in the subject report  Value of international travel and the need for Brampton to compete in the global market  Confirmation that the budget for international travel has been reduced  Purpose and benefits of “sister city” relationships

The following motion was introduced:

That the 2015 Current Budget for the Office of the Chief Operating Officer Department be approved, based on Scenario 2, with the following additional priorities:

a. Corporate ethnic media program and community engagement at a budget of $665,000, including: i. Corporate ethnic media program ($409,000) ii. Community engagement tools ($135,000) iii. Social media coordinator ($121,000) b. Economic development in Central Area at a budget of $138,000 c. Corporate effectiveness at a budget of $138,000.

The motion was split to vote on each additional priority separately.

2015 03 30 Page 23 of 62 BudgetJ1-24 Committee Minutes

Recorded votes were requested, and the clauses were voted on as follows:

a. (i) Corporate ethnic media program ($409,000)

Yea Nay Absent Miles Sprovieri Gibson Fortini Palleschi Bowman Medeiros Jeffrey Dhillon Whillans Moore

Carried 8 Yea 2 Nay 1 Absent

a. (ii) Community engagement tools ($135,000)

Yea Nay Absent Moore Sprovieri Gibson Whillans Palleschi Dhillon Jeffrey Medeiros Bowman Fortini Miles

Carried 9 Yea 1 Nay 1 Absent

a. (iii) Social media coordinator ($121,000)

Yea Nay Absent Miles Gibson Fortini Bowman Medeiros

2015 03 30 Page 24 of 62 BudgetJ1-25 Committee Minutes

Jeffrey Dhillon Sprovieri Palleschi Whillans Moore

Carried 10 Yea 0 Nay 1 Absent

b. Economic development in Central Area at a budget of $138,000

Yea Nay Absent Moore Sprovieri Gibson Whillans Palleschi Dhillon Jeffrey Medeiros Bowman Fortini Miles

Carried 9 Yea 1 Nay 1 Absent

c. Corporate effectiveness at a budget of $138,000.

Yea Nay Absent Whillans Bowman Gibson Dhillon Sprovieri Jeffrey Palleschi Medeiros Moore Fortini Miles

Carried 6 Yea 4 Nay 1 Absent

2015 03 30 Page 25 of 62 BudgetJ1-26 Committee Minutes

Report Item H 1-4 was brought forward and dealt with at this time.

T. Plant, Director, Strategic and Enterprise Services, Office of the Chief Operating Officer, provided an overview of the subject report.

Committee discussion included the following:  Request for information regarding the 2014 budget actuals  Programming in Garden Square

Report Item H 1-5 was brought forward and dealt with at this time.

M. Gordon, Acting Director, Strategic Communications, Office of the Chief Operating Officer, provided an overview of the subject report.

Committee discussions included the following:  Value of the Ethnic Media Communications program  Print and broadcast (radio) advertising  Negative response from the public regarding celebratory advertisements  Importance of ensuring messages are properly translated  Cost of translation services and staff’s proposal to translate media releases in the top 10 languages spoken in Brampton, plus French o Suggestion that staff explore the use of “slug” lines on City publications

Report Item H 1-6 was brought forward and dealt with at this time.

M. Gordon, Acting Director, Strategic Communications, Office of the Chief Operating Officer, provided an overview of the subject report.

Committee discussions included the following:  Advertising opportunities through social media  Suggestion to explore options for a City radio show or podcast  Establishing a permanent corporate social media function

See Recommendation BC022-2015 (Clauses 1-9)

G 2. Corporate Services Department

P. Simmons, Chief Corporate Services Officer, and Acting Chief Administrative Officer, presented the Corporate Services Department 2015 Current and Capital Budgets.

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Discussion took place with respect to the following:  Additional departmental priorities: o Infrastructure operations and maintenance ($702,000) o New facilities and service ($175,000) o Support staff ($763,000)

Report Item H 2-1 was brought forward and dealt with at this time.

D. Sutton, Director, Financial Planning and Budgets, Corporate Services, provided an overview of the subject report.

Committee discussions included the following:  Borrowing for tax funded projects  Unspent capital  Long-term financial planning

Report Item H 2-2 was brought forward and dealt with at this time.

P. Honeyborne, Executive Director, Finance and Treasurer, Corporate Services, provided an overview of the subject report.

Report Item H 2-3 was brought forward and dealt with at this time.

P. Honeyborne, Executive Director, Finance and Treasurer, Corporate Services, provided an overview of the subject report.

Committee discussions included the following:  Current status of the Powerade Centre Community Box (suite holders licence) and advertising contract  Attendance at Brampton Beast games  Capital budget request from the Powerade Centre  A request for information on the total amount invested by the City in the Powerade Centre and the need for a long term plan for this facility  Current status of the Rose Theatre Suite and a request for information on the construction and licensing costs

See Recommendation BC022-2015 (Clauses 10-14)

G 3. General Government

2015 03 30 Page 27 of 62 BudgetJ1-28 Committee Minutes

Regional Councillor Miles declared a conflict of interest with respect to (i) the compensation portion of the Transit Division, Public Services Department budget, as her daughter is an employee of this division, and (ii) the budget request from the Brampton Safe City Association, as her spouse is the Executive Director of this organization, and left the meeting during consideration of this item.

P. Simmons, Chief Corporate Services Officer, and Acting Chief Administrative Officer, presented the General Government 2015 Current and Capital Budgets.

Separate votes were taken on Clauses 16, 18 and 19 of Recommendation BC022-2015 due to declared conflicts of interest under the Municipal Conflict of Interest Act.

City Councillor Bowman left the meeting during the vote on Clause 19 of Recommendation BC022-2015, as it relates to the Brampton Arts Council.

Regional Councillor Miles left the meeting during the vote on Clauses 16, 18 and 19 of Recommendation BC022-2015, as they relates to Transit Division compensation and the Brampton Safe City Association.

See Recommendation BC022-2015 (Clauses 15-19)

G 4. Planning and Infrastructure Services Department

M. Ball, Chief Planning and Infrastructure Services Officer, presented the Planning and Infrastructure Services Department 2015 Current and Capital Budgets.

Discussion took place with respect to the following:  Concern regarding proposed cutbacks to services  Advancement of the Heritage Heights Secondary Plan  Status of the Tree Replacement program  Increase of traffic calming requests  Planning/growth management video customization  Contracted services  Winter maintenance services (snow clearing threshold)  The need for Animal Services facility improvements  Budget request for PlanTrak  Traffic Calming program funding and resource limitations  Neighbourhood park enhancements  Parks and Facilities Master Plan, which will commence in 2015  Recreational needs for seniors

2015 03 30 Page 28 of 62 BudgetJ1-29 Committee Minutes

Report Item H 4-1 was brought forward and dealt with at this time.

The following motion was considered.

BC023-2015 That the winter service level, starting for the 2015-2016 winter Lost season, be amended to reduce the plow threshold to 5.0 cm ($535,000 budget addition).

Lost

See Recommendation BC022-2015 (Clauses 20-22)

G 5. Office of the Chief Administrative Officer

P. Simmons, Chief Corporate Services Officer, and Acting Chief Administrative Officer, presented the General Government 2015 Current and Capital Budgets.

Discussion took place with respect to the following:  Reduction in the salaries, wages and benefits portion of the budget  Potential changes to the structure of the Office of the Chief Administrative Officer  Questions regarding how secondments are identified in the budget

See Recommendation BC022-2015 (Clauses 23-24)

G 6. Office of the Mayor and Council

P. Simmons, Chief Corporate Services Officer, and Acting Chief Administrative Officer, presented the Office of the Mayor and Council 2015 Current and Capital Budgets.

Committee discussion included suggestions and options for a new Council Office support model.

The following motions were introduced.

That the following additional positions be approved, to support the Council Office ($300,000 budget impact):

one (1) additional Assistant (non-union term of Council contract position) for each current pairing of Ward Councillors (5 in total), with such position:

2015 03 30 Page 29 of 62 BudgetJ1-30 Committee Minutes

a. reporting directly to each pair of Councillors; b. hired in accordance with City hiring policy and procedures.

and

Whereas the City of Brampton continues to grow at an unprecedented rate; and,

Whereas the complexities of governing one of Canada’s fastest growing cities continues to challenge both staff and Council Members; and,

Whereas organizational support to the Council of the Corporation of the City of Brampton has not kept pace with the City’s unparalleled growth or with the support services; and,

Whereas members of Brampton City Council all agree that additional support staff are required, each may have different expectations and demands for the assistance they require; and,

Whereas staff have identified an upset limit of $500,000 for additional support in the City Council Office,

Therefore Be It Resolved, that City Council approves the staff recommendation as presented in the 2015 Budget (i.e. 5 new positions and a budget increase of $500,000); and further,

That staff be directed to provide job descriptions for the following positions (i) Executive Assistant to Council, (ii) Communications Advisor/Research Assistant and (iii) Administrative Assistant; and further,

That each Ward Councillor pair be permitted to choose the level of service that best suites the needs of their wards based on the skills and qualifications of each position specification.

The Chair took a vote on the first motion. A recorded vote was requested, and the motion carried as follows:

Yea Nay Absent Gibson Medeiros Miles Dhillon Fortini Palleschi Bowman Whillans Jeffrey Sprovieri Moore

2015 03 30 Page 30 of 62 BudgetJ1-31 Committee Minutes

Carried 7 Yea 4 Nay 0 Absent

As the first motion carried, the second was ruled redundant by the Chair.

The following motion was introduced:

Whereas the One-Third Tax Exempt status has been discussed pre and post the 2014 Municipal Election;

Whereas both the City of Mississauga and the Region of Peel eliminated the One-Third Tax Exempt status in previous terms of Council;

Whereas removing the One-Third Tax Exempt Status will bring transparency to Council salary disclosure, to ensure the public is aware of the complete compensation package of all members of Council;

Whereas the One-Third Tax Exempt Status was intended for incidental expenses associated with duties as a Councillor which are not subject to statutory deductions such as income tax;

Whereas the City of Brampton strives to attract the best and the brightest to seek political office;

Whereas Council strives to provide a compensation package equal to a comparable municipality;

Whereas Council recognizes the need for sound fiscal management;

Therefore be it resolved that the Mayor and Council permanently repeal the One-Third Tax Exempt Status effective January 1, 2016 and that the By-law confirming the proceeding of these budget deliberations be considered the necessary authority to repeal the One-Third Tax Exempt Status pursuant to the requirements of subsection 283 (6) of the Municipal Act, 2011 and

Therefore it be further resolved that the salary and car allowance be increased such that there is no impact to Council Members’ net pay as a result of the elimination of the One-Third Tax Exempt Status.

2015 03 30 Page 31 of 62 BudgetJ1-32 Committee Minutes

In response to a question from Committee, staff advised that the effective date of January 1, 2016 to permanently repeal the One-Third Tax Exempt Status is in accordance with the Municipal Act, 2001.

A recorded vote was requested and the motion above was considered and voted on, as follows:

Yea Nay Absent Gibson Miles Fortini Bowman Medeiros Jeffrey Dhillon Sprovieri Palleschi Whillans Moore

Carried 11 Yea 0 Nay 0 Absent

The following motion was introduced:

Whereas a motion has been put forward to 2015 budget committee that a wage freeze be imposed for all non-union employees at the management level and higher pending a completion and council consideration of the core services review;

Whereas throughout the 2015 Budget Sub-committee the Mayor and Council have been discussing a non-union management wage freeze to show the citizens of Brampton that City Hall is willing to take on some of the fiscal burden to ensure the public dollars are spent wisely;

Whereas Mayor Linda Jeffrey has shown leadership by reducing her salary by $50,000 immediately upon taking office;

Whereas Council recognizes the need for sound fiscal management;

Whereas this Council believes they should lead by example;

2015 03 30 Page 32 of 62 BudgetJ1-33 Committee Minutes

Therefore be it resolved that the Mayor and Council immediately freeze their salaries for a period to be determined by this council in the 2016 Budget process.

Staff responded to questions from Committee regarding how long the wage freeze would be in place and how this would impact increases scheduled for 2015.

A recorded vote was requested and the motion above was considered and voted on, as follows:

Yea Nay Absent Moore Whillans Palleschi Sprovieri Dhillon Jeffrey Medeiros Bowman Fortini Miles Gibson

Carried 11 Yea 0 Nay 0 Absent

See Recommendation BC022-2015 (Clauses 25-28)

G 7. Public Services Department

Note: Regional Councillor Gibson declared a conflict of interest with respect to the compensation portion of the Transit Division, Public Services Department budget, as his son is an employee of this division, and left the meeting during consideration of this item.

Regional Councillor Miles declared a conflict of interest with respect to the compensation portion of the Transit Division, Public Services Department budget, as her daughter is an employee of this division, and left the meeting during consideration of this item.

2015 03 30 Page 33 of 62 BudgetJ1-34 Committee Minutes

City Councillor Fortini declared a conflict of interest with respect to the compensation portion of the Recreation and Culture Division, Public Services Department budget, as his daughter is an employee of this division, and left the meeting during consideration of this item.

Mayor Jeffrey declared a conflict of interest with respect to the compensation portion of the Transit Division, Public Services Department budget, as her son is an employee of this division, and left the meeting during consideration of this item.

J. Patteson, Chief Public Services Officer, presented the Public Services Department 2015 Current and Capital Budgets.

Discussion took place with respect to the following:  Recreation Marketing Plan and revenues  Turnover rate for part time recreation employees  Changes to Service Brampton  Brampton Arts Council previous reporting relationship with the City  Marketing positions for transit operations and clarification regarding “revenue reduction” for transit staff positions  Status of the Powerade Centre basketball floor  Clarification that for all City programs, excluding golf, a senior is classified as an individual 55 years of age or older o A suggestion was made to review and determine if the age for seniors should be increased  Emergency Preparedness contract conversions

Report Item H 7-2 was brought forward and dealt with at this time.

There was no discussion with respect to this item.

Report Item H 7-3 was brought forward and dealt with at this time.

Committee discussion included:  Importance of keeping Brampton’s seniors community active  Free use of community rooms for affiliated seniors groups

Separate votes were taken on Clause 34 of Recommendation BC022 2015 due to declared conflicts of interest under the Municipal Conflict of Interest Act.

2015 03 30 Page 34 of 62 BudgetJ1-35 Committee Minutes

Mayor Jeffrey, Regional Councillor Gibson and Regional Councillor Miles left the meeting during the vote on Clause 34, as it relates to Transit Division compensation.

City Councillor Fortini left the meeting during the vote on Clause 34, as it relates Recreation Division compensation.

See Recommendation BC022-2015 (Clauses 29-35)

At the conclusion of all departmental budget presentations, the following motion was considered.

BC021-2015 That the staff presentations to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: 2015 Current and Capital Budgets – Departmental Overviews be received.

Carried

At the conclusion of the budget deliberations, staff provided a summary of Committee’s adjustments to the 2015 Current and Capital Budgets for final consideration.

The following motion was considered.

BC022-2015 That the following series of recommendations resulting from Budget Committee 2015 Current and Capital Budget deliberations held on March 30, 31 and April 1, 2, 2015, be approved:

Office of the Chief Operating Officer

2015 03 30 Page 35 of 62 BudgetJ1-36 Committee Minutes

c. That the proposed budget supporting the 2015 International Business Development and Marketing Plan, remain at the same level as in 2014, funded by Economic Development; and,

(4) That travel outside the Province of Ontario by Economic Development Office staff, not be permitted without the prior approval of City Council.

2015 03 30 Page 36 of 62 BudgetJ1-37 Committee Minutes

Special Events program, that these charges be payable by the FSEO event budget; and,

(8) That the 2015 Current Budget for the Office of the Chief Operating Officer Department be approved, based on Scenario 2, with the following additional priorities:

(9) That the 2015 Capital Budget for the Office of the Chief Operating Officer Department be approved, as presented.

Corporate Services Department

(10) That the report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated March 19, 2015, to the Budget Committee Meeting of March 30, 31 and April 1, 2, 2015, re: Financial Capacity to Borrow (File EH.x) be received.

2015 03 30 Page 37 of 62 BudgetJ1-38 Committee Minutes

(13) That the 2015 Current Budget for the Corporate Services Department be approved, based on Scenario 2, with the following additional priorities: i. Infrastructure operations and maintenance ($702,000) ii. New facilities and service ($175,000) iii. Support staff ($763,000) iv. Efficiencies (conversions and capital delivery) ($0 net impact).

2015 03 30 Page 38 of 62 BudgetJ1-39 Committee Minutes

(14) That the 2015 Capital Budget for the Corporate Services Department be approved, as presented.

General Government

Infrastructure Levy

(15) Whereas according to the “2015 Capital Budget Overview”, the City of Brampton is currently facing an accumulated $1.2 billion infrastructure gap; and,

Whereas the City of Brampton currently has $2.9 billion in assets (excluding land); and,

Whereas Mayor and Council recognize the imminent need to maintain and upgrade current and aging infrastructure to meet our City’s explosive growth needs; and,

Whereas we heard loud and clear in the 2015 Virtual Town Halls (Community Engagement) from over 15, 000 residents that they want their service levels maintained or improved; and,

Whereas infrastructure investment was highlighted as a priority in the 2015 Virtual Town Hall;

Therefore be it resolved that a dedicated 2% infrastructure levy be added to the 2015 budget and that it be reviewed each year during budget deliberations.

Service Delivery Review and Non-Union Remuneration

(16) Whereas the minutes from the Budget Sub-Committee meeting of March 25, 2015 will not be presented to Council for approval until the April 8, 2015 regular Council meeting; and

Therefore Be It Resolved:

2015 03 30 Page 39 of 62 BudgetJ1-40 Committee Minutes

1. That Recommendations BU022-2015 (as amended) and BU024-2015 be recommended to Council for adoption:

4. That a wage freeze be imposed for all non union employees pending the completion and Council consideration of the Service Delivery Review.

2. That Recommendations BU021-2015 and BU023-2015 be received.

2015 03 30 Page 40 of 62 BudgetJ1-41 Committee Minutes

2. That the staff presented budget scenarios (Scenario 1 and Scenario 2) be forwarded, without recommendation, to the Budget Committee, which shall serve as the basis for:

(i) public input and consideration of the 2015 budget by the Budget Committee at its scheduled meeting on March 30, 31 and April 2, 2015; and,

(ii) submission of final recommendations to Council at its scheduled Special Meeting on April 8, 2015.

2. That the following schedule for Budget Committee deliberations of the 2015 Operating and Capital budgets be approved:

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Day 2 – Tuesday March 31, 2015 Time (PM) Start End Budget Deliberations 1:00 1:30 Recap Day 1 1:30 3:00 Corporate Services 3:00 3:30 General Government Planning & Infrastructure Services: Planning & Building, Engineering & 3:30 5:00 Development, Business Services 5:00 6:00 Dinner Break Planning & Infrastructure Services: Roads and Parks Maintenance & 6:00 7:30 Operations 7:30 9:00 Outside Community Groups

3. That the Treasurer be authorized to post the approved schedule on the City’s website.

(17) That the 2015 General Government Budget be approved, excluding the following components: i. Provisions for Wage Increases (Fire, ATU, NU & P/T) ii. Community Grants and Subsidies.

(18) That the portion of the 2015 General Government program budget, specifically relating to wage provisions, be approved, as presented.

(19) That the portion of the 2015 General Government program budget, specifically relating to community funding and subsidies, be approved, as amended, as follows:

2015 03 30 Page 42 of 62 BudgetJ1-43 Committee Minutes

Whereas, grant-making can serve as an incentive to attract international sporting tournaments and multi-cultural events leading to increased spending in the local tourism sector; and,

Whereas, Brampton City Council supports these principles and recognizes that community grant-making should be more accessible, open and transparent to all community groups in Brampton; and,

Whereas, Budget Committee invited past grant recipients to present their mandate, plans, activities and budgets for the 2015 fiscal year;

Therefore Be It Resolved:

1. Brampton Library Board – 2015

That the Brampton Library Board 2015 Current and Capital Budget be approved, as presented; and

2. Downtown Development Corporation

2015 03 30 Page 43 of 62 BudgetJ1-44 Committee Minutes

3. Minor Charitable Donations Program – 2015

4. Community Funding Requests – 2015

5. City-wide Initiatives – 2015

That a 2015 funding program be established at $261,000, as the basis for allocating funding in response to community funding requests for City-wide initiatives for sports, tourism, heritage, arts, culture and elderly person centres, with the application and allocation processes subject to a separate report to Council for approval in order to respond to 2015 funding requests; and

6. Additional Community Grant-Making Recommendations for 2016 and beyond:

That the following be approved for the 2016 calendar year:

2. That, a new grant-making approach be launched in 2016, subject to annual program review and budget approval; and

2015 03 30 Page 44 of 62 BudgetJ1-45 Committee Minutes

4. That, in developing a new Community Grant-making program staff consider Community Grant-making studies, practices, policies and approaches of peer municipalities, including the Region of Peel report on Community Investment Review prepared by the firm of KPMG (dated October 16, 2012).

Planning and Infrastructure Services Department

b. That the current winter service levels be maintained; and,

c. That the costs for reducing the plow threshold to 5cm be received for information purposes; and,

d. That the costs to return the Fall Leaf Vacuum Program to 2008 service levels be received for information purposes..

(21) That the 2015 Current Budget for the Planning and Infrastructure Services Department be approved, based on Scenario 2, with the following additional priorities: i. Infrastructure operations and maintenance at a budget of $2,200,000 ii. New facilities and services at a budget of $395,000 iii. Support staff at a budget of $551,000 iv. Efficiencies – conversions and capital delivery ($0 net impact).

(22) That the 2015 Capital Budget for the Planning and Infrastructure Services Department be approved, as presented.

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Office of the Chief Administrative Officer

(24) That the 2015 Capital Budget for the Office of the Chief Administrative Officer be approved, as presented.

Office of the Mayor and Council

(25) That the 2015 Current Budget for the Office of the Mayor and Council be approved, with the following amendments:

1. That the following additional positions be approved, to support the Council Office ($300,000 budget impact):

one (1) additional Assistant (non-union term of Council contract position) for each current pairing of Ward Councillors (5 in total), with such position:

a. reporting directly to each pair of Councillors; c. hired in accordance with City hiring policy and procedures;

2. That staff be requested to report to the Member Services Committee, for approval, with:

a. a job description for the position and recruitment plan; b. a detailed budget and staffing implications plan, such that the full staffing model results in 10 support staff in the Council Office and 1 Manager, Council Office.

(26) That the 2015 Capital Budget for the Office of the Mayor and Council be approved, as presented.

One-Third Tax Exempt Status

(27) Whereas the One-Third Tax Exempt status has been discussed pre and post the 2014 Municipal Election;

Whereas both the City of Mississauga and the Region of Peel eliminated the One-Third Tax Exempt status in previous terms of Council;

2015 03 30 Page 46 of 62 BudgetJ1-47 Committee Minutes

Whereas removing the One-Third Tax Exempt Status will bring transparency to Council salary disclosure, to ensure the public is aware of the complete compensation package of all members of Council;

Whereas the One-Third Tax Exempt Status was intended for incidental expenses associated with duties as a Councillor which are not subject to statutory deductions such as income tax;

Whereas the City of Brampton strives to attract the best and the brightest to seek political office;

Whereas Council strives to provide a compensation package equal to a comparable municipality;

Whereas Council recognizes the need for sound fiscal management;

Mayor and Council Wage Freeze

Whereas Mayor Linda Jeffrey has shown leadership by reducing her salary by $50,000 immediately upon taking office;

Whereas Council recognizes the need for sound fiscal management;

2015 03 30 Page 47 of 62 BudgetJ1-48 Committee Minutes

Whereas this Council believes they should lead by example;

Therefore be it resolved that the Mayor and Council immediately freeze their salaries for a period to be determined by this council in the 2016 Budget process.

Public Services Department

b. That the user fee changes proposed for 2015, as outlined in Appendix 1 of the subject report, be approved; and

c. That a by-law be passed to amend User Fee By-law 380 2003, as amended, to include the approved fees for 2015.

2015 03 30 Page 48 of 62 BudgetJ1-49 Committee Minutes

This includes, but is not limited to programs such as badminton drop-in at Century Gardens.

e. That Affiliated Seniors Groups will be given free room use during non-prime time hours.

(32) That staff be directed to prepare a report for the April 8, 2015 Council Meeting regarding the basketball floor and other consumable items at the Powerade Centre such as carpet, paint, cushions, etc. and recommend if the City should purchase the floor to become a City asset.

(33) That the following recommendation from the Community and Public Services Committee Meeting of March 4, 2015 be received:

2015 03 30 Page 49 of 62 BudgetJ1-50 Committee Minutes

Whereas the Flower City Community Campus model is extremely popular, though oversubscribed – its programs and facilities are currently operating beyond capacity; and

Whereas seniors voiced the need for more facilities and activities in the 2014 municipal election; and

Whereas the City of Brampton has a responsibility to ensure facilities and programming for its seniors;

Therefore Be It Resolved that the 2015 Budget include resources to study the creation of a new seniors centre in Brampton’s east end and identify potential sites; and

Further that this motion be referred to the Budget Committee for deliberation and recommendation to Council.

(35) That the 2015 Capital Budget for the Public Services Department be approved, as presented, including: i. $100,000 re. the Powerade Centre Capital.

Carried

H. Reports

H 1. Office of the Chief Operating Officer

* H 1-1. Report from D. Cutajar, Chief Operating Officer, dated February 9, 2015, re: Minor Charitable Donations Program 2014 (File CB.x).

See Recommendation BC022-2015 (Clause 1)

2015 03 30 Page 50 of 62 BudgetJ1-51 Committee Minutes

* H 1-2. Report from D. Cutajar, Chief Operating Officer, dated February 23, 2015, re: Staff Attendance at Events – 2015 Proposed Budget (File CB.x).

See Recommendation BC022-2015 (Clause 2)

H 1-3. Report from D. Cutajar, Chief Operating Officer, dated March 22, 2015, re: International Business Development and Marketing Plan 2015-2018 (File CG.x).

See Recommendation BC022-2015 (Clauses 3-4)

H 1-4. Report from T. Plant, Director, Strategic and Enterprise Services, Office of the Chief Operating Officer, dated March 20, 2015, re: Festivals and Special Events Program Budget 2015 (File EH.x).

See Recommendation BC022-2015 (Clause 5)

H 1-5. Report from M. Gordon, Acting Director, Strategic Communications, Office of the Chief Operating Officer, dated March 23, 2015, re: Ethnic Media Communications Framework 2015 (File CC.x).

See Recommendation BC022-2015 (Clause 6)

H 1-6. Report from M. Gordon, Acting Director, Strategic Communications, Office of the Chief Operating Officer, dated March 23, 2015, re: Transformation of Corporate Social Media Pilot to Formal Function (File BD.d).

See Recommendation BC022-2015 (Clause 7)

H 2. Corporate Services Department

H 2-1. Report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated March 19, 2015, re: Financial Capacity to Borrow (File EH.x).

See Recommendation BC022-2015 (Clause 10).

2015 03 30 Page 51 of 62 BudgetJ1-52 Committee Minutes

H 2-2. Report from P. Honeyborne, Executive Director, Finance and Treasurer, Corporate Services, dated March 26, 2015, re: Interim Auditor General Report on Financial Review of the City of Brampton – Staff Comments (File EH.x).

See Recommendation BC022-2015 (Clause 11)

H 2-3. Report from P. Honeyborne, Executive Director, Finance and Treasurer, Corporate Services, dated March 26, 2015, re: Request for Information – Powerade Centre and Rose Theatre (File EH.x).

See Recommendation BC022-2015 (Clause 12)

H 3. General Government – nil

H 4. Planning and Infrastructure Services Department

H 4-1. Report from M. Parks, Director, Road Maintenance and Operations, Planning and Infrastructure Services, dated March 16, 2015, re: 2015 Service Level Scenarios – Winter Maintenance and Fall Leaf Vacuum Program (File IA.b).

See Recommendation BC022-2015 (Clause 20)

H 5. Office of the Chief Administrative Officer – nil

H 6. Office of the Mayor and Council – nil

H 7. Public Services Department

H 7-1. Report from S. Connor, Executive Director, Transit, Public Services, dated March 18, 2015, re: Free Transit for Students Living in Brampton (Grades 9, 10 and 11) (File IB.c).

See Recommendation BC022-2015 (Clause 29)

H 7-2. Report from B. Rutherford, Director, Business Services Office, Public Services, dated March 17, 2015, re: 2015 User Fees – Public Services (except Transit) (File DB.x).

See Recommendation BC022-2015 (Clause 30)

2015 03 30 Page 52 of 62 BudgetJ1-53 Committee Minutes

H 7-3. Report from M. Held, Acting Manager, Central Services, Public Services, dated March 10, 2015, re: Access for Seniors “Fee Accommodation Options” (File DB.x).

See Recommendation BC022-2015 (Clause 31)

I. Referred Matters

I 1. Community Grant-Making

Regional Councillor Miles declared a conflict of interest with respect to the budget request from the Brampton Safe City Association, as her spouse is the Executive Director of this organization, and left the meeting during the vote on this matter.

D. Cutajar, Chief Operating Officer, provided an overview of the Community Grant-Making recommendation.

Committee discussion took place with respect to the following:  Minor Charitable Donations program  Reduction in the amount of funding available for grants  Impact of the Community Grant-Making program on community groups that receive annual grants from the City, and a suggestion that during this transition year, the City provide some support to these groups  Role of the Brampton Caledon Community Foundation

The following motion was introduced:

Whereas, grant-making can serve as an incentive to attract international sporting tournaments and multi-cultural events leading to increased spending in the local tourism sector; and,

2015 03 30 Page 53 of 62 BudgetJ1-54 Committee Minutes

Whereas, Brampton City Council supports these principles and recognizes that community grant-making should be more accessible, open and transparent to all community groups in Brampton; and,

Whereas, on February 4, 2015 the City of Brampton Budget Sub- Committee received and referred to the Budget Committee meetings of March 30, 31 and April 2, 2015 a policy paper entitled “Community Grant-making: Discussion Paper on Options, Analysis and Recommendations”; and,

Whereas, Budget Committee invited past grant recipients to present their mandate, plans, activities and budgets for the 2015 fiscal year;

Therefore Be It Resolved:

1. Brampton Library Board – 2015

That the Brampton Library Board 2015 Current and Capital Budget be approved, as presented; and

2. Downtown Development Corporation

3. Minor Charitable Donations Program – 2015

2015 03 30 Page 54 of 62 BudgetJ1-55 Committee Minutes

4. Community Funding Requests – 2015

5. City-wide Initiatives – 2015

6. Additional Community Grant-Making Recommendations for 2016 and beyond:

That the following be approved for the 2016 calendar year:

2. That, a new grant-making approach be launched in 2016, subject to annual program review and budget approval; and

2015 03 30 Page 55 of 62 BudgetJ1-56 Committee Minutes

A recorded vote was requested and the motion above was considered and voted on, as follows:

Yea Nay Absent Moore Palleschi Bowman Whillans Fortini Miles Sprovieri Dhillon Jeffrey Medeiros Gibson

Carried 7 Yea 2 Nay 2 Absent

See Recommendation BC022-2015 (Clause 19)

I 2. Establishment of a New Seniors Centre

See Recommendation BC022-2015 (Clause 33)

J. Correspondence

J 1. Correspondence from Ted Harlson, Brampton resident, dated February 18, 2015, re: 2015 Budget.

See Recommendation BC007-2015

J 2. Memorandum from P. Fay, City Clerk, Corporate Services, dated March 26, 2015, re: 1. Budget Committee Meeting Process, and 2. Motions Resulting from the March 25, 2015 meeting of the Budget Sub-Committee.

Note: Regional Councillor Miles declared a conflict of interest with respect to the compensation portion of the Transit Division, Public Services Department budget, as her daughter is an employee of this division, and left the meeting during the vote on this item.

Committee discussion took place with respect to Budget Sub-Committee Recommendation BU022-2015 relating to a wage freeze for all non-union employees at the management level and higher, pending the completion and Council consideration of the Core Services Review.

2015 03 30 Page 56 of 62 BudgetJ1-57 Committee Minutes

P. Simmons, Chief Corporate Services Officer, advised that staff recommends extending the wage freeze to all non-union staff, pending a review and evaluation of all non-union positions.

Note: The vote on Clause 16 of Recommendation BC022-2015 was taken a second time to allow a member that declared a conflict to leave the meeting during the vote.

See Recommendation BC003-2015 and BC022-2015 (Clause 16)

J 3. Memorandum from P. Fay, City Clerk, Corporate Services, dated March 27, 2015, re: Motions Resulting from the March 26, 2015 meeting of the Member Services Committee.

The following motion was considered.

Carried

J 4. Correspondence from Citizens for a Better Brampton (CFBB), dated March 30, 2015, re: Brampton 2015 Proposed Budget – CFBB Comment.

The following motion was considered.

Carried

J 5. Correspondence from Marnie Richards, Executive Director, Brampton Arts Council, dated April 1, 2015, re: Community Arts Project (CAP) Funding Detail for 2014.

The following motion was considered.

2015 03 30 Page 57 of 62 BudgetJ1-58 Committee Minutes

Carried

J 6. Correspondence from Ziggy Musial, President, Brampton Excelsiors Lacrosse Club, re: Brampton Excelsiors Lacrosse Club Financial Statement – September 30, 2013.

The following motion was considered.

Carried

J 7. Correspondence from David Harmsworth, President, Brampton Concert Band, re: Brampton Concert Band Application for Funding to the Brampton Arts Council.

The following motion was considered.

Carried

J 8. Correspondence from Larry Zacher, Executive Director, Brampton Safe City Association, re: 2014 Year End report Addendum Region of Peel Community-Investment-Program (CIP).

The following motion was considered.

Carried

2015 03 30 Page 58 of 62 BudgetJ1-59 Committee Minutes

J 9. Correspondence from D. Wilson, Executive Director, Human Resources, Corporate Services, dated April 1, 2015, re: Budget Committee Request for Information – Non-Union Compensation.

The following motion was considered.

Carried

J 10. Correspondence from B. Rutherford, Director, Business Services, Public Services, re: Supplemental Information on Powerade Centre Capital.

B. Rutherford, Director, Business Services, Public Services, provided an overview of the information provided in the subject correspondence.

Committee discussion on this matter included:  City contributions to the Powerade Centre  Powerade Centre requests for capital funding  Concerns about continuing to invest in this facility

The following motion was considered.

Carried

K. Other/New Business

K 1. Proposed Motion – Budget Process

The following motion was introduced.

Whereas the City of Brampton believes in transparency and accountability in the Budget Process;

2015 03 30 Page 59 of 62 BudgetJ1-60 Committee Minutes

And whereas providing more information to the public in a timely fashion improves the ability of the public and Council to make fully informed decisions;

And whereas budget planning can be improved by including information related to future years;

And further that the detailed information be released at least three weeks before formal budget meetings to allow the public and Council sufficient time to review and comment on the proposals;

And further that beginning with the 2016 Budget that the City begins to prepare multi-year budgets that include up to two years beyond the current year under review;

And further that the 10 year capital forecast be included in the budget documents available for public review;

And further that the operating cost impacts of all capital projects be disclosed in the budget documents to allow the public and Council to fully understand the long term impacts of its decisions.

Committee discussion took place with respect to the above noted motion and included the ability of staff to deliver the requests outlined within and clarification regarding the level of detail being requested for future budgets.

The following motion was considered.

BC033-2015 That the following motion be referred to a Council Workshop for further consideration:

Whereas the City of Brampton believes in transparency and accountability in the Budget Process;

And whereas providing more information to the public in a timely fashion improves the ability of the public and Council to make fully informed decisions;

And whereas budget planning can be improved by including information related to future years;

2015 03 30 Page 60 of 62 BudgetJ1-61 Committee Minutes

And further that the detailed information be released at least three weeks before formal budget meetings to allow the public and Council sufficient time to review and comment on the proposals;

And further that beginning with the 2016 Budget that the City begins to prepare multi-year budgets that include up to two years beyond the current year under review;

And further that the 10 year capital forecast be included in the budget documents available for public review;

And further that the operating cost impacts of all capital projects be disclosed in the budget documents to allow the public and Council to fully understand the long term impacts of its decisions.

Carried

L. Council Question Period – nil

M. Public Question Period

1. Larry Pastuch, Brampton resident, asked about the purpose and value of the Community Engagement Process, and why it was a good investment.

2. In response to a question from Ron Fay, Brampton resident, regarding how unspent capital is being addressed, staff advised that a report on the status of the capital program will be considered by the Corporate Services Committee on April 1, 2015.

3. Paul Wright, Brampton resident, asked about whether the City has plans to provide live broadcasting of Council/Committee meetings, which will be available for viewing live and after the meeting.

In response to a further from Mr. Wright, staff confirmed that the metrics of social media activity are tracked and measured for effectiveness.

4. In response to a question from Pauline Thornham, Brampton resident, regarding the Active Transportation Coordinator position, staff advised that a full-time equivalent position has been identified in the existing staff complement, and that the position will be filled in 2015.

2015 03 30 Page 61 of 62 BudgetJ1-62 Committee Minutes

5. Glenn Williams, Brampton Board of Trade, asked that additional context be included with the information provided in the budget binder.

N. Closed Session – nil

O. Adjournment

The following motion was considered.

BC034-2015 That the Budget Committee do now adjourn to meet again at the call of the Chair.

Carried

2015 03 30 Page 62 of 62 J2-1 Minutes Member Services Committee Committee of the Council of The Corporation of the City of Brampton

April 13, 2015 Special Meeting

Members Present: Regional Councillor G. Gibson – Wards 1 and 5 (Chair) Regional Councillor M. Palleschi – Wards 2 and 6 (Vice-Chair) Regional Councillor E. Moore – Wards 1 and 5

Members Absent: Regional Councillor G. Miles – Wards 7 and 8 (personal)

Others Members Present: Regional Councillor M. Medeiros – Wards 3 and 4 City Councillor G. Dhillon – Wards 9 and 10

Staff Present: P. Simmons, Chief Corporate Services Officer P. Fay, City Clerk, Corporate Services L. McInnis, Council Office Manager Corporate Services T. Brenton, Legislative Coordinator, Corporate Services

H. Punia, Chief of Staff, Office of the Mayor S. Raman, Policy Analyst, Office of the Mayor

J2-2 Minutes Member Services Committee

The meeting was called to order at 4:31 p.m. and adjourned at 5:38 p.m.

After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:

Item Recommendation

A. MS014-2015 Approval of Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Consent

D. Announcements

E. Delegations

F. Staff Presentations

G. Reports

H 1. MS015-2015 Council Resolution re: Additional Council Office Support (File FE.x)

I 1. MS016-2015 City of Vaughan Council Code of Conduct – Opportunities for Brampton

J. Notices of Motion

K. Correspondence

L. Councillors’ Question Period

M. Public Question Period

N. Closed Session

O. MS017-2015 Adjournment

______Regional Councillor G. Gibson, Chair

2015 04 13 Page 2 of 5 J2-3 Minutes Member Services Committee

A. Approval of Agenda

The following motion was considered.

MS014-2015 That the agenda for the Special Member Services Committee Meeting of April 13, 2015 be approved as printed and circulated.

Carried

B. Declarations of Interest under the Municipal Conflict of Interest Act – nil

C. Consent

The following item listed with an asterisk (*) was considered to be routine and non-controversial by Committee and was approved at one time.

(nil)

D. Announcements – nil

E. Delegations – nil

F. Staff Presentations

See Item I 1

G. Reports – nil

H. Other/New Business

H 1. Memorandum from P. Fay, City Clerk, Corporate Services, dated April 10, 2015, re: Council Resolution re: Additional Council Office Support (File FE.x).

Peter Fay, City Clerk, Corporate Services, provided an overview of the subject memorandum.

Mr. Fay outlined a recommendation, based on consultation with the Human Resources Division, that as a first step, Council Members focus on core competencies for the position. Following that, individual meetings will be held with each Council Member, with a view to staff developing a job description for consideration at the Member Services Committee Meeting of May 4, 2015.

2015 04 13 Page 3 of 5 J2-4 Minutes Member Services Committee

Committee discussion took place with respect to the additional assistant position, and included:  proposed job description  reporting relationship  political versus corporate role  ensuring a clear distinction between the existing Councillor Administrative Assistants and the new position  determining functions and translating functions into job skill sets and competencies  varying expectations among Council Members  need to ensure equal time/effort is given to each of the pair of Council Members  associated accommodations plan  ensuring service continuity

The following motion was considered.

MS015-2015 That the memorandum from P. Fay, City Clerk, Corporate Services, dated April 10, 2015, to the Special Member Services Committee Meeting of April 13, 2015, re: Council Resolution re: Additional Council Office Support (File FE.x), be received

Carried

I. Deferred/Referred Matters

I 1. Presentation from P. Fay, City Clerk, Corporate Services, re: City of Vaughan Council Code of Conduct – Opportunities for Brampton

Peter Fay, City Clerk, Corporate Services, presented the Vaughan Council Code of Conduct, responded to questions from Committee on specific elements of the Vaughan Code, and outlined the next steps toward the development of a revised/new Code of Conduct for Brampton.

Committee consideration of this matter included:  comparison of the Vaughan Code of Conduct with the current Brampton Code  need for a rules-based Code  penalties for violations of the Code, including breaches of confidentiality  penalties for former Members of Council should they breach confidentiality  importance of a respectful workplace  role of the Integrity Commissioner  workshop for all Members of Council to discuss Code changes

2015 04 13 Page 4 of 5 J2-5 Minutes Member Services Committee

The following motion was considered.

MS016-2015 That the presentation from P. Fay, City Clerk, Corporate Services, to the Special Member Services Committee Meeting of April 13, 2015, re: City of Vaughan Council Code of Conduct – Opportunities for Brampton, be received.

Carried

J. Notices of Motion – nil

K. Correspondence – nil

L. Councillors’ Question Period

In response to a question from Regional Councillor Palleschi regarding implications for the existing positions within the Council Office, based on Council’s Resolution to establish additional assistant positions, Peter Fay, City Clerk, Corporate Services, replied that those implications will be assessed during the process to define job positions and staff the Council Office support model, as approved by Council.

M. Public Question Period – nil

N. Closed Session – nil

O. Adjournment

The following motion was considered.

MS017-2015 That the Member Services Committee do now adjourn to meet again on Monday, May 4, 2015 or at the call of the Chair.

Carried

2015 04 13 Page 5 of 5 J3-1 Minutes Planning and Infrastructure

Services Committee Committee of the Council of The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL DATE: April 22, 2015

April 13, 2015

Members Present: Regional Councillor E. Moore – Wards 1 and 5 (Chair) Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 Regional Councillor M. Medeiros – Wards 3 and 4 Regional Councillor J. Sprovieri – Wards 9 and 10 City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor G. Dhillon – Wards 9 and 10

Members Absent: Regional Councillor G. Miles – Wards 7 and 8 (personal) City Councillor P. Fortini – Wards 7 and 8 (vacation)

Staff Present: Planning and Infrastructure Services Department M. Ball, Chief, Planning and Infrastructure Services M. Won, Executive Director, Engineering and Development P. Snape, Director, Development Services H. MacDonald, Director, Planning Policy and Growth Management M. Parks, Director, Road Maintenance and Operations D. Waters, Manager, Land Use Policy G. Bailey, Development Planner A. Dear-Muldoon, Development Planner C. LaRota, Policy Planner M. Viveiros, Administrative Assistant, Planning and Building

Corporate Services Department J. Zingaro, Legal Counsel, Real Estate M. Rea, Legal Counsel, Litigation J. Avbar, Director, Enforcement and By-law Services E. Evans, Deputy City Clerk S. Danton, Legislative Coordinator

J3-2 Minutes Planning and Infrastructure Services Committee

The meeting was called to order at 7:02 p.m., and adjourned at 11:33 p.m.

After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:

Item Recommendation

A. P&IS077-2015 Approval of Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Consent

D 1 P&IS078-2015 Application to Amend the Official Plan, Zoning By-law and Proposed Draft Plan of Subdivision – MMM Group Ltd. – 2042843 Ontario Inc. / Trevi Homes Inc. – East Side of Hurontario Street, South of Highwood Road – Ward 2 (File C01E18.017/HB.c)

D 2. P&IS079-2015 Application to Amend the Official Plan and Zoning By law – Gagnon & Law Urban Planners Ltd. – 2114987 Ontario Inc. – 0 Steelwell Road, South of Steeles Avenue East, East of Highway 410 – Ward 3 (File T03E15.021/HB.c)

D 3. P&IS080-2015 Application to Amend the Official Plan, Zoning By-law and Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Burnt Log Management (Metrus Development Inc.) – Southeast Corner of Countryside Drive and Heart Lake Road – Ward 2 (File C03E15.010/HB.c)

D 4. P&IS081-2015 Application for Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Brampton West 1-2 Ltd. c/o Remington Group Incorporated – West of Clementine Drive, South of Steeles Avenue West – Ward 6 (File T03W15.012/HB.c)

E 1. P&IS082-2015 Second Units Policy Review

E 2. P&IS083-2015 Heart Lake Mitigation Strategy P&IS084-2015

F 1. P&IS085-2015 Application to Amend the Official Plan and Zoning By law – Gagnon & Law Urban Planners Ltd. – Yorkshire Holdings Brampton Inc. Et Al – 17, 19, 21, 23, 25, 27 and

2015 04 13 Page 2 of 41 J3-3 Minutes Planning and Infrastructure Services Committee

29 Clarence Street – Clarence Street and Main Street South – Ward 3 (File C01E04.013/HB.c)

F 2. P&IS086-2015 Application for Block Plan Approval – Brampton Area 48 Landowners Group Inc. – Metrus Development Inc. – South of Mayfield Road, North of Countryside Drive, East of Bramalea Road and West of Airport Road – Wards 9 and 10 (File BP48-2.2/JA.x)

F 3. P&IS087-2015 Application to Amend the Zoning By-law – Humphries Planning Group Inc. – Tudi homes Ltd. / 542161 Ontario Ltd. – 2228 Steeles Avenue West – North Side of Steeles Avenue between Mississauga Road and Heritage Road – Ward 6 (File C05W01.001/HB.c)

F 4. P&IS082-2015 Second Units Policy Review

F 5. P&IS084-2015 Heart Lake Mitigation Strategy – RML #2014-046 and RML #2014-053 (File HB.c)

G 1. P&IS088-2015 Initiation of Subdivision Assumption – Monarch Corporation – Registered Plan 43M-1823 – North of Countryside Drive, East of Airport Road – Ward 10 (File C07E16.008/HB.c)

G 2. P&IS089-2015 Initiation of Subdivision Assumption – Helena Beach Homes Inc. – Registered Plan 43M-1873 – South of Castlemore Road, West of Clarkway Drive – Ward 10 (File C10E10.008/HB.c)

G 3. P&IS090-2015 Initiation of Subdivision Assumption – Fanshore Investments Inc. – Registered Plan 43M-1811 – North of Castlemore Road, West of Goreway Drive – Ward 10 (File C07E12.014/HB.c)

G 4. P&IS091-2015 Initiation of Subdivision Assumption – 678604 Ontario Inc. – Registered Plan 43M-1745 – South of Countryside Drive, West of Airport Road – Ward 10 (File C06E15.005/HB.c)

G 5. P&IS092-2015 Initiation of Subdivision Assumption – Lyngate Developments Inc. – Registered Plan 43M-1830 – West of Clarkway Drive, North of Cottrelle Blvd. – Ward 10 (File C10E08.011/HB.c)

2015 04 13 Page 3 of 41 J3-4 Minutes Planning and Infrastructure Services Committee

G 6. P&IS093-2015 Initiation of Subdivision Assumption – Lyngate Developments Inc. – Registered Plan 43M-1831 – West of Clarkway Drive, North of Cottrelle Blvd. – Ward 10 (File C10E08.012/HB.c)

G 7. P&IS094-2015 Initiation of Subdivision Assumption – Cherrylawn Estates Inc. – Registered Plan 43M-1825 – North of Queen Street, East of Creditview Road – Ward 5 (File C03W06.002/HB.c)

G 8. P&IS095-2015 Initiation of Subdivision Assumption – Hermosa Developments Inc. – Registered Plan 43M-1730 & 43M 1731 – South of Countryside Drive, East of Bramalea Road – Ward 9 (File C05E14.007/HB.c)

G 9. P&IS096-2015 Initiation of Subdivision Assumption – Yongestar Custom Homes Inc. – Registered Plan 43M-1858 – West of Clarkway Drive, North of Cottrelle Blvd. – Ward 10 (File C10E07.004/HB.c)

H. Maintenance and Operations

I. Minutes

J. Other/New Business/Unfinished Business

K 1. P&IS097-2015 List of Referred Reports – Planning and Infrastructure Services Committee

L. Deferred Matters

M. Notice of Motion

N. Correspondence

O. Councillors Question Period

P. Public Question Period

Q. Closed Session

R. P&IS098-2015 Adjournment

_ Regional Councillor E. Moore, Chair

2015 04 13 Page 4 of 41 J3-5 MINUTES Planning and Infrastructure Services Committee

A. Approval of the Agenda

P&IS077-2015 That the agenda for the Planning and Infrastructure Services Committee Meeting of April 13, 2015, be approved, as printed and circulated.

Carried

The following were received by the City Clerk’s Office after the agenda was printed and relate to published items on the Agenda (Committee approval is not required for addition of these items in accordance with Procedure By-law 160-2004, as amended):

Re: Item D 1 – Application to Amend the Official Plan, Zoning By-law and Proposed Draft Plan of Subdivision – MMM Group Ltd. – 2042843 Ontario Inc. / Trevi Homes Inc. – East Side of Hurontario Street, South of Highwood Road – Ward 2 (File C01E18.017/HB.c)

• Correspondence from Ross Wood, Brampton resident, dated April 10, 2015 • Correspondence from Clayton and Florence Pifko, Brampton residents, received by the Clerk’s Office on April 13, 2015

Re: Item D 2 – Application to Amend the Official Plan and Zoning By-law – Gagnon & Law Urban Planners Ltd. – 2114987 Ontario Inc. – 0 Steelwell Road, South of Steeles Avenue East, East of Highway 410 – Ward 3 (File T03E15.021/HB.c)

• Correspondence from Virginia MacLean, Barrister & Solicitor, dated April 13, 2015

Re: Item D 3 – Application to Amend the Official Plan, Zoning By-law and Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Burnt Log Management (Metrus Development Inc.) – Southeast Corner of Countryside Drive and Heart Lake Road – Ward 2 (File C03E15.010/HB.c)

• Correspondence from Valerie Steele, Brampton resident, dated April 6, 2015

Re: Item D 4 – Application for Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Brampton West 1-2 Ltd. c/o Remington Group Incorporated – West of Clementine Drive, South of Steeles Avenue West – Ward 6 (File T03W15.012/HB.c)

• Correspondence from Jennifer Duncan, Brampton resident, dated April 6, 2015 2015 04 13 Page 5 of 41

J3-6 MINUTES Planning and Infrastructure Services Committee

Re: Item F 1 – Application to Amend the Official Plan and Zoning By-law – Gagnon & Law Urban Planners Ltd. – Yorkshire Holdings Brampton Inc. Et Al – 17, 19, 21, 23, 25, 27 and 29 Clarence Street – Clarence Street and Main Street South – Ward 3 (File C01E04.013/HB.c)

Delegations from:

• Chetal Vichare, Brampton resident, and correspondence dated April 10, 2015 and April 13, 2015 • Margaret McLuckie, Brampton resident • Bea Hannivan, Brampton resident, and correspondence dated April 12, 2015

Re: Item F 4 – Second Units Policy Review (File L01 Bill 140/HB.c)

Delegations from:

• Guy Solomon, General Manager, Penguin Basements Ltd. • Chris Bejnar, Brampton resident, and correspondence dated April 7, 2015 • Sukhjot Singh Naroo, Brampton resident • Paramjit Singh Birdi, Brampton resident

Re: Item F 5 – Heart Lake Mitigation Strategy – RML #2014-046 and RML #2014-053 (File HB.c)

• Correspondence from Patricia Foran, Aird and Berlis LLP, dated April 10, 2015 • Correspondence from Keith MacKinnon, KLM Planning Partners Inc., dated April 13, 2015 • Delegation from Domenic Crupi, Owner, Lakeside Garden Gallery

The following supplementary information, relating to items on the published agenda, was provided at the meeting:

Item E 1. – Presentation by Heather MacDonald, Director, Planning Policy and Growth Management, re: Second Units Policy Review

Re: Item F 4 – Second Units Policy Review (File L01 Bill 140/HB.c)

• Replacement pages F 4-21 and F 4-22

B. Declarations of Interest under the Municipal Conflict of Interest Act – nil

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C. Consent

* The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time.

(G 1, G 2, G 3, G 4, G 5, G 6, G 7, G 8, G 9) (Items F 2 and F3 were added into consent)

D. Statutory Public Meeting Reports

D 1. Report from A. Dear-Muldoon, Development Planner, Planning and Building, dated March 6, 2015, re: Application to Amend the Official Plan, Zoning By-law and Proposed Draft Plan of Subdivision – MMM Group Ltd. – 2042843 Ontario Inc. / Trevi Homes Inc. – East Side of Hurontario Street, South of Highwood Road – Ward 2 (File C01E18.017/HB.c)

Members of the public requested a presentation on this item.

Chad John-Baptiste, MMM Group Ltd., presented details on the proposed development location and size of the dwelling units

Andrea Dear-Muldoon, Development Planner, presented details on the technical aspects of the planning process and the next steps.

Following the presentations, members of the public addressed Committee as follows:

Shirley Fisher, Hillpath Crescent, stated that she represented 72 area residents who are opposed to the proposal and expressed concern with increased traffic, possible safety risks, and the design and density of the proposed development.

John Duhaime, Ladywood Court, expressed opposition to the proposal, and stated that it is not a viable plan and will not complement the existing neighbourhood.

Ian Fisher, stated that he represented his neighbours that were unable to attend. Mr. Fisher noted their disapproval of the proposal and requested that the applicant consider developing single detached dwellings instead of townhouses.

Charles Waud, Hillpath Crescent, stated his opposition to the proposed development.

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Teresa Gell, expressed opposition to the development and expressed concern with respect to loss of privacy due to the height of the proposed townhouses.

Gloria Begosovich, Highwood Road, expressed concern with the traffic increase to the area and the possible safety risks to pedestrians and children.

Committee requested that staff survey the area schools to determine the number of buses serving each school on a daily basis.

The following motion was considered:

P&IS078-2015 1. That the report from A. Dear-Muldoon, Development Planner, Planning and Building, dated March 6, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application to Amend the Official Plan, Zoning By law and Proposed Draft Plan of Subdivision – MMM Group Ltd. – 2042843 Ontario Inc. / Trevi Homes Inc. – East Side of Hurontario Street, South of Highwood Road – Ward 2 (File C01E18.017/HB.c) be received; and,

2. That Planning and Infrastructure Services Department staff be directed to report back to the Planning and Infrastructure Services Committee with the results of the Public Meeting and a staff recommendation, subsequent to the completion of the circulation of the application and a comprehensive evaluation of the proposal.

3. That the following correspondence to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application to Amend the Official Plan, Zoning By-law and Proposed Draft Plan of Subdivision – MMM Group Ltd. – 2042843 Ontario Inc. / Trevi Homes Inc. – East Side of Hurontario Street, South of Highwood Road – Ward 2 (File C01E18.017/HB.c) be received:

1. Ross Wood, Brampton resident, dated April 10, 2015 2. Clayton and Florence Pifko, Brampton residents, received by the Clerk’s Office on April 13, 2015

Carried

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D 2. Report from J. Morrison, Development Planner, Planning and Building, dated March 5, 2015, re: Application to Amend the Official Plan and Zoning By-law – Gagnon & Law Urban Planners Ltd. – 2114987 Ontario Inc. – 0 Steelwell Road, South of Steeles Avenue East, East of Highway 410 – Ward 3 (File T03E15.021/HB.c)

No members of the public requested a presentation on this item.

The following motion was considered:

P&IS079-2015 1. That the report from J. Morrison, Development Planner, Planning and Building, dated March 5, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application to Amend the Official Plan and Zoning By-law – Gagnon & Law Urban Planners Ltd. – 2114987 Ontario Inc. – 0 Steelwell Road, South of Steeles Avenue East, East of Highway 410 – Ward 3 (File T03E15.021/HB.c) be received; and,

3. That the correspondence from Virginia MacLean, Barrister & Solicitor, dated April 13, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application to Amend the Official Plan and Zoning By-law – Gagnon & Law Urban Planners Ltd. – 2114987 Ontario Inc. – 0 Steelwell Road, South of Steeles Avenue East, East of Highway 410 – Ward 3 (File T03E15.021/HB.c) be received.

Carried

D 3. Report from G. Bailey, Development Planner, Planning and Building, dated March 2, 2015, re: Application to Amend the Official Plan, Zoning By-law and Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Burnt Log Management (Metrus Development Inc.) – Southeast Corner of Countryside Drive and Heart Lake Road – Ward 2 (File C03E15.010/HB.c)

Members of the public requested a presentation on this item.

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Keith MacKinnon, KLM Planning Partners Inc., presented details on the location of the subject lands, vehicular access, land use studies, and environmental impact mitigation measures.

Gavin Bailey, Development Planner, presented the current land use designations, environmental features, technical review of the application and next steps.

Following the presentations, members of the public addressed Committee as follows:

Ros Feldman, Brampton Resident, expressed opposition to the proposal and concern with the size of the development and increased traffic.

Leo O’Brian, Brampton resident, expressed concern with the loss of wildlife in the area and noted that the proposal will encroach on a provincially significant wetland.

Ian McGillivray, Brampton resident, stated that the high density development proposal will be beneficial to the environment as it uses fewer resources than single dwellings. Mr. McGillivray noted benefits of high density housing including lower transit costs and less suburban development.

Elaine Hall, Brampton resident, stated her opposition to the application and her opinion that the townhouse proposal is not a good fit with the existing neighbourhood.

Samra Khalid, Brampton resident, expressed opposition to the subject proposal and noted concern with the increase in traffic.

In response to questions from Committee, staff stated that consideration will be given to including a sound barrier wall in the proposal.

The following motion was considered:

P&IS080-2015 1. That the report from G. Bailey, Development Planner, Planning and Building, dated March 2, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application to Amend the Official Plan, Zoning By-law and Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Burnt Log Management (Metrus Development Inc.) – Southeast Corner of Countryside Drive and Heart Lake Road – Ward 2 (File C03E15.010/HB.c) be received; and,

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3. That the correspondence from Valerie Steele, Brampton resident, dated April 6, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application to Amend the Official Plan, Zoning By law and Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Burnt Log Management (Metrus Development Inc.) – Southeast Corner of Countryside Drive and Heart Lake Road – Ward 2 (File C03E15.010/HB.c) be received.

Carried

D 4. Report from R. Nykyforchyn, Development Planner, Planning and Building, dated March 12, 2015, re: Application for Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Brampton West 1-2 Ltd. c/o Remington Group Incorporated – West of Clementine Drive, South of Steeles Avenue West – Ward 6 (File T03W15.012/HB.c)

Members of the public requested a presentation on this item.

Keith MacKinnon, KLM Planning Partners Inc., presented details on the location of the lands and current land use zoning.

Rob Nykyforchyn, Development Planner, outlined the technical aspects of the application and the next steps in the planning process.

Following the presentations, members of the public addressed Committee as follows:

Clarrisa Shenoy, Brampton resident, stated her concerns with increased traffic in the area, overcrowding of schools, and insufficient park land.

Jennifer Duncan, Brampton resident, expressed concern with increased traffic, inadequate parking, and overcrowded schools.

Harpreet Sidhu, Coin Street, stated that she represented many residents in the neighbourhood and stated opposition to the proposal. Ms. Sidhu outlined concerns with the loss of green space, increased traffic and overcrowded schools. 2015 04 13 Page 11 of 41

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Ian McGillivray, Brampton resident, expressed the opinion that the proposal for single dwelling homes is irresponsible as it will require more resources than high density dwellings and create more traffic in the area.

Jasvir Sodhi, Coin Street, stated her opposition to the subject proposal and outlined concerns with respect to increased traffic, insufficient parklands and possible safety risks. Ms. Sodhi submitted a petition of opposition containing 78 signatures of area residents.

Aly Vaiya, Buster Drive, expressed concern with increased traffic, inadequate parklands, and overcrowded schools.

Sheron White, Coin Street, stated her opposition to the proposal and 0her concern with increased traffic.

The following motion was considered:

P&IS081-2015 1. That the report from R. Nykyforchyn, Development Planner, Planning and Building, dated March 12, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application for Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Brampton West 1-2 Ltd. c/o Remington Group Incorporated – West of Clementine Drive, South of Steeles Avenue West – Ward 6 (File T03W15.012/HB.c) be received; and,

3. That the correspondence from Jennifer Duncan, Brampton resident, dated April 6, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application for Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Brampton West 1-2 Ltd. c/o Remington Group Incorporated – West of Clementine Drive, South of Steeles Avenue West – Ward 6 (File T03W15.012/HB.c) be received; and,

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4. That the petition containing 78 signatures, submitted by Jasvir Sodhi, Brampton resident, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application for Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Brampton West 1-2 Ltd. c/o Remington Group Incorporated – West of Clementine Drive, South of Steeles Avenue West – Ward 6 (File T03W15.012/HB.c) be received.

Carried

E. Delegations/Presentations

E 1. Presentation by Heather MacDonald, Director, Planning Policy and Growth Management, re: Second Units Policy Review

Heather MacDonald, Director, Planning Policy and Growth Management, made a presentation that included the following:

• Public consultation • Implementation strategy • Registration process and requirements • Registration By-law • Education and communication programs • Official Plan policies • Zoning regulations • Provincial legislation • Outstanding issues • Next steps and policy review

Ms. MacDonald presented a second unit education video that outlined the requirements of the registration process.

Guy Solomon, General Manager, Penguin Basements Ltd., spoke in favour of the proposed policy and noted the benefits of legalizing second units. Mr Solomon requested that implementation of a “quick permit” system be considered and outlined concerns with non-conforming second units.

Chris Bejnar, Brampton resident, noted the benefits of legalizing second units for the city and its residents and expressed concerns with unregistered and non-conforming second units, including lack of enforcement measures and lost revenue from inadequate property taxes.

Sukhjot Singh Naroo was not present to delegate at the meeting.

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Parmjit Singh Birdi, expressed concern with the required setbacks, and possible property tax increases as a means to fund second unit inspections.

Item F 4 was brought forward at this time.

Committee consideration of the matter included:

• Mandatory proof of insurance upon registration • Proposed annual inspection and licensing costs to the City • Determining the number of occupants in second units • Reviewing registration costs to ensure there is no loss of revenue • Consultation with other municipalities • Long term public education strategy • Ongoing provincial advocacy for access to second units for enforcement and safety inspections

In response to questions from Committee, staff noted the following:

• The policy and registration process is revenue neutral • A second unit will be given a legal address upon registering • Based on the one time registration fee, no additional City staff will be required • Second unit education video will be shown in many city facilities including recreational centres • Second unit tenants may report nonconforming units and allow Enforcement access to the property • Enforcement staff may assist with education initiatives when investigating properties • The Municipal Property Assessment Corporation will be advised of registered units

A motion was introduced to amend the recommendations to the staff report to include mandatory proof of insurance upon registration.

The following motion was considered:

P&IS082-2015 1. That the report from C. LaRota, Policy Planner, Planning Policy and Growth Management, dated march 11, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Second Units Policy Review (File L01 Bill 140/HB.c) be received;

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2. That staff be directed to revise the draft Zoning By-law for Second Units by adding the following requirements:

a) “Maximum Gross Floor Area for a second unit: 75% of the Gross Residential Floor Area of the principal unit in a one-storey dwelling unit;

b) Where access to a second unit is provided through a door located in the side yard or rear yard, permitted encroachments, structures, utilities, or mechanical equipment shall not be permitted within 1.2 metres of the side lot line for the portion of the side yard between the access and the front wall of the dwelling.”

4. That the Official Plan Amendment, Zoning By-law and Registration By-law, attached to the report as Appendices B, C, and D, respectively, be adopted;

5. That it is hereby determined that in adopting the Official Plan Amendment, Council has had regard for all matters of Provincial Interest and the Provincial Policy Statements as set out in Section 2 and 3(5) respectively of the Planning Act, R.S.O. 1990, c.P.13, as amended;

6. That staff be directed to monitor the Second Units Registration program and report back to Council within one year of the policies being in full force and effect;

7. That Council hereby determines that no further public notice is to be given;

8. That the City Clerk be directed to forward a copy of this staff report and Council resolution to the Region of Peel and the Ministry of Municipal Affairs and Housing;

9. That the application process for second unit registration include confirmation of insurance including name of insurer and policy number;

10. That the presentation by Heather MacDonald, Director, Planning Policy and Growth Management, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Second Units Policy Review be received;

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11. That the correspondence from Chris Bejnar, Brampton resident, dated April 7, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Second Units Policy Review be received; and,

12. That the following delegations to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Second Units Policy Review be received:

1. Guy Solomon, General Manager, Penguin Basements Ltd. 2. Chris Bejnar, Brampton resident 3. Paramjit Singh Birdi, Brampton resident

Carried

E 2. Heart Lake Mitigation Strategy:

Susan Jorgenson, Manager, Environmental Planning, Policy Planning and Growth Management, made a presentation that included the following:

• Background and delegations • Current situation • Issues and actions to date • Proposed mitigation strategy • Heart Lake Road study and protecting the natural area • Conserving the cultural heritage landscape • Long range transportation planning • Land use planning • Next steps and staff recommendations

David Laing, Brampton resident, presented a delegation that included the following:

• Location and description of Heart Lake Conservation Area • Wildlife fatality statistics • Traffic pattern studies • Cultural Heritage Landscape designation • Proposed 3-way stop at Countryside Drive and Heart Lake Road • Provincially significant wetlands, species of concern, and migration seasons • Education and awareness signage • Commuter traffic and possible alternate routes • Inclusion of an active transportation route • Request to accelerate City efforts to preserve wildlife and cultural heritage

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Dominic Crupi, Owner, Lakeside Garden Gallery, stated that he is a part owner of Lakeside Garden Gallery which is a family owned local business on Heart Lake Road. Lakeside Garden Gallery has been in business for over 30 years and is very community oriented. Mr. Crupi stated that the proposed road closures will be detrimental to the business and requested that alternate measures to protect the wildlife during migration seasons be considered.

Item F 5 was brought forward at this time.

Committee consideration of the matter included:

• Installation of speed calming measures, emergency stops and a 3-way stop sign • Road closure to south-bound traffic • Implementing nightly road closures during migration seasons • Achieving cultural heritage designation • Staff consideration of alternate wildlife preservation and protection measures

In response to questions from Committee, staff stated the following:

• Installation of speed cushions not a feasible speed calming measure as they create issues for emergency vehicles • Stop signs at mid-points on roadways not legally allowed • Road closure most viable option • Other wildlife preservation and protection measures may be considered

A motion was introduced to refer the staff report to the next Council meeting to allow staff to investigate alternate wildlife protection measures.

The following motion was considered:

P&IS083-2015 1. That the presentation by Susan Jorgenson, Manager, Environmental Planning. Policy Planning and Growth Management, and the delegation from David Laing, Brampton resident, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Heart Lake Mitigation Strategy be received;

2. That the following correspondence to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Heart Lake Mitigation Strategy be received:

1. Patricia Foran, Aird and Berlis LLP, dated April 10, 2015 2. Keith MacKinnon, KLM Planning Partners Inc., dated April 13, 2015 2015 04 13 Page 17 of 41

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3. That the delegation from Domenic Crupi, Owner, Lakeside Garden Gallery to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Heart Lake Mitigation Strategy be received:

Carried

P&IS084-2015 That the Heart Lake Mitigation Strategy report be referred to the Council Meeting of April 22, 2015, so that staff will investigate alternatives to conserve the environmental and cultural heritage resources of Heart lake Road for this spring.

Carried

F. Planning (Vice-Chair, City Councillor Fortini)

• Development Planning

F 1. Report from D. VanderBerg, Central Area Planner, Office of the Central Area, dated March 18, 2015, re: Application to Amend the Official Plan and Zoning By-law – Gagnon & Law Urban Planners Ltd. – Yorkshire Holdings Brampton Inc. Et Al – 17, 19, 21, 23, 25, 27 and 29 Clarence Street – Clarence Street and Main Street South – Ward 3 (File C01E04.013/HB.c)

Chetal Vichare, Brampton resident, stated her opposition to the proposed development and outlined her concerns, including the loss of the tree canopy, possible damage to existing properties, reduced privacy and downtown heritage.

Margaret McLuckie, noted that many of the houses on Clarence Street and the surrounding area are bungalows and the proposed development is not a good fit. Ms. McLuckie expressed concern with the overhead wires and possible safety risks during construction and requested that the overall size of the proposal be reduced.

Bea Hannivan, Brampton resident, expressed opposition to the development proposal and expressed her concern with the loss of mature trees and wildlife, and the increase in area traffic. Ms. Hannivan requested that a study be undertaken on the impact of the proposed tree removals.

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In response to questions from Committee, staff stated the following:

• City and provincial policies allow for intensification throughout the broader downtown area • Intensification must be respectful of existing neighbourhoods • Planning studies are prepared by outside professionals and reviewed by City staff • The City aims to achieve a balance between development and preserving nature • Public engagement included a statutory meeting and circulation of additional letters advising of upcoming recommendation report

The following motion was considered:

P&IS085-2015 1. That the report from D. VanderBerg, Central Area Planner, Office of the Central Area, dated March 18, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application to Amend the Official Plan and Zoning By-law – Gagnon & Law Urban Planners Ltd. – Yorkshire Holdings Brampton Inc. Et Al – 17, 19, 21, 23, 25, 27 and 29 Clarence Street – Clarence Street and Main Street South – Ward 3 (File C01E04.013/HB.c) be received; and,

2. That the application be approved in principle and staff be directed to prepare the appropriate amendments to the Official Plan and Zoning By-law,

3. That the Downtown Brampton Secondary Plan (SPA 7) be amended generally in accordance with the following: • To designate the properties at 23, 25, 27 and 29 Clarence Street as “Medium Density Residential” on Schedule SP7(A) • To revise the boundaries of Special Policy Area 8 on Schedule SP7(C) to include the properties at 23, 25, 27 and 29 Clarence Street and amend the policies within it to incorporate a maximum density to be based on the revisions to the development proposal that are required to fulfill conditions 6 and 7 of this report.

4. That the properties at 23, 25, 27 and 29 Clarence Street be rezoned from “Residential Single Detached B” to “Residential Townhouse 3 – Special Section 2466,” and that the existing provisions in the “Residential Townhouse 3 – Special Section 2466” zone be deleted and replaced with 2015 04 13 Page 19 of 41

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provisions generally in accordance with the following and as modified based on the revisions to the development proposal that are required to fulfill conditions 6 and 7 of this report: a) Permitted Uses: i. a townhouse dwelling ii. purposes accessory to the other permitted purposes b) Minimum Lot Area i. Interior Lot – 100 square metres per dwelling unit ii. End Lot – 125 square metres per dwelling unit iii. Corner Lot – 140 square metres per dwelling unit c) Minimum Lot Width i. Interior Lot – 5.3 metres ii. End Lot – 6.7 metres d) Minimum Lot Depth 18.0 metres e) Minimum Front Yard Setback: i. 3.0 metres for rear-loaded townhouses ii. 4.5 metres for front-loaded townhouse f) Minimum Setback to a garage door: 6.0 metres g) Minimum Side Yard Setback: 1.2 metres h) Minimum Rear Yard Setback: i. 4.5 metres ii. 2.0 metres to a covered or uncovered at grade patio, landscape deck, and/or rear yard balcony or uncovered terrace on the second or third storey. i) Maximum Building Height: 3 storeys j) Minimum Landscape Open Space: Those portions of all yards not occupied by permitted accessory structures, permitted encroachments from the main building and permitted driveway shall consist of landscaped open space k) Garage Control: The maximum permitted cumulative door width per dwelling unit shall be 2.5 metres. l) Wall Openings: A minimum of 25% of the gross area of any exterior wall facing and within 7.0 metres of Clarence Street shall have windows and/or doors.

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m) Parking Requirements: A minimum of 0.27 spaces per dwelling unit shall be provided for visitor parking spaces.

5. That the following street names be approved: a) Vittorio Gate b) Lainley Close c) Dorinda Lane

6. That prior to the adoption of the Official Plan Amendment and enactment of the Zoning By-law, the Tree Inventory and Preservation Plan Report shall be finalized to the satisfaction of the Chief of Planning and Infrastructure Services and that the following objectives shall be addressed in the updated Report: a) No removal of trees located on adjacent property shall be permitted without both tree removal agreement letters signed by the adjacent property owners and consent from the Planning and Infrastructure Services Department. For the City’s review of such requests, the focus will be on preserving trees and protecting the tree canopy. b) An improved strategy to better protect trees located on adjacent properties through either: • The provision of increased setbacks such that no buildings would be located within the driplines of those trees (with the exception of minor encroachments where appropriate protection measures can be taken to prevent damage to the trees) and sufficient space is provided between required tree protection measures and buildings for construction; or, • An alternative strategy, including protection measures and / or compensation, developed in consultation with the adjacent landowners that achieves the same objectives. c) Enhanced measures to protect trees to be preserved on-site or on adjacent property during construction, including but not limited to: • Use of permeable paving for drive aisles and private driveways within the driplines of trees.

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• Use of low-pressure hydro-vac technology for excavation. • Restrictions on plantings, planting bed preparation, and disturbance of existing sod/turf. • Implementation of an inspection and monitoring program by City staff of the required tree protection measures.

7. That prior to the adoption of the Official Plan Amendment and enactment of the Zoning By-law, the Urban Design Brief shall be finalized to the satisfaction of the Chief of Planning and Infrastructure Services and that the following objectives shall be addressed in the updated Brief: a) Provision of an appropriate transition in setback to the adjacent properties along Clarence Street. b) Revisions in the design (such as reducing the townhouse block width and / or staggering the facades) of the townhouse blocks fronting on Clarence Street such that they are better integrated with the surrounding neighbourhood as far as building proportion, massing, and built form articulation. c) The appropriate limit on the number of units within a townhouse block. d) Use of red brick as the primary building material for the townhouses. Other high quality materials may be used as complementary accent materials. The use of synthetic substitute materials such as Exterior Insulation and Finish System (EIFS) is to be avoided. e) An analysis of shadow impacts and inclusion of measures to mitigate any severe impacts on adjacent properties. f) Designs for rooftop terraces that do not create overlook issues on to properties located outside of the proposed development. g) Appropriate limits on the height of the top of the front door stoop, which shall be not be higher than 1.0 metre (3.3 ft) or five risers above grade, whichever is greater.

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8. That prior to the adoption of the Official Plan Amendment and enactment of the Zoning By-law, the City of Brampton shall be advised by the Peel District School Board that satisfactory arrangements regarding the provision and distribution of educational facilities have been made between the developer/applicant and the School Board(s) for this plan.

9. That prior to the adoption of the Official Plan Amendment and enactment of the Zoning By-law, the applicant shall submit a copy of the Phase II Environmental Site Assessment and confirmation of the filing of a Record of Site Condition to the satisfaction of the Chief Building Official. The filling of a Record of Site Condition may be deferred to the Site Plan Approval stage if approved by the Chief Building Official.

10. That prior to the adoption of the Official Plan Amendment and enactment of the Zoning By-law, the applicant shall enter into a rezoning agreement, which shall include the following: 10.1 Prior to the issuance of a building permit, a site development plan, a landscape plan, a grading and drainage plan, elevation drawings and an engineering and servicing plan shall be approved by the City, and proper securities shall be deposited with the City to ensure the implementation of these plans in accordance with the City's Site Plan Review Process. 10.2 Prior to the issuance of site plan approval, a homebuyers' information map is to be approved by the City and shall be posted in a prominent location in each sales office where dwellings are being offered for purchase and sale. This map shall contain the applicable information prescribed within the City of Brampton List of Standard Conditions for Residential Plans of Subdivision as it pertains to Sales Office Homebuyer's Information Maps, including City approved street names and the possible temporary location of Canada Post mailboxes, including the number and duration. 10.3 As part of site plan approval, the applicant shall submit an updated Functional Servicing Report and implement the requirements of the approved report to the satisfaction of the Chief of Planning and Infrastructure Services and of the Region of Peel.

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10.4 As part of site plan approval, the applicant shall submit an updated Noise Study and implement the requirements of the approved Study to the satisfaction of the Chief of Planning and Infrastructure Services. The applicant also agrees to provide a Noise Attenuation Statement as part of site plan approval. 10.5 As part of site plan approval, the applicant shall submit an Archeological Assessment to the satisfaction of the Chief of Planning and Infrastructure Services. 10.6 As part of site plan approval, the applicant shall implement the requirements of the approved Urban Design Brief to the satisfaction of the Chief of Planning and Infrastructure Services. 10.7 As part of site plan approval, the applicant shall implement the requirements of the approved Tree Inventory and Preservation Plan to the satisfaction of the Chief of Planning and Infrastructure Services. 10.8 Restitution for the loss or damage of any trees on adjacent private property resulting from construction shall be made to the satisfaction of the adjacent land owners up to a maximum amount of the assessed monetary value for each tree using the Guide for Plant Appraisal 9th Edition and the Ontario Supplement (2003) to be provided by the consulting Arborist as part of the site plan approval process. 10.9 The applicant agrees to incorporate salvaged materials (e.g. brick) retained from the demolition of 17 Clarence Street as a feature commemorating that building (e.g. entry feature) into the new development. 10.10 The applicant shall include in all offers of purchase and sale the following warning clauses to the satisfaction of the Dufferin-Peel Catholic District School Board: (a) Whereas, despite the best efforts of the Dufferin-Peel Catholic District School Board, sufficient accommodation may not be available for all anticipated students from the area, you are hereby notified that students may be accommodated in temporary facilities and/or bussed to a school outside of the neighbourhood, and further, that students may later be transferred to the neighbourhood school. 2015 04 13 Page 24 of 41

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(b) That the purchasers agree that for the purpose of transportation to school, the residents of the subdivision shall agree that children will meet the bus on roads presently in existence or at another place designated by the Board. 10.11 The applicant shall agree to erect and maintain signs at the entrances to the development to the satisfaction of the Peel School Board which shall advise prospective purchasers that due to present school facilities, some of the children from the condominium may have to be accommodated in temporary facilities or bused to schools, according to the Board’s Transportation Policy. 10.12 The applicant shall include in all offers of purchase and sale the following warning clauses to the satisfaction of the Peel District School Board: (a) Whereas, despite the efforts of the Peel District School Board, sufficient accommodation may not be available for all anticipated students in the neighbourhood schools, you are hereby notified that some students may be accommodated in temporary facilities or bused to schools outside of the area, according to the Board’s Transportation Policy. You are advised to contact the School Accommodation department of the Peel District School Board to determine the exact schools. (b) The purchaser agrees that for the purposes of transportation to school the residents of the development shall agree that the children will meet the school bus on roads presently in existence or at another place convenient to the Board. 10.13 The applicant agrees to grant all easements as may be required, for the installation of utilities and municipal services, to the appropriate authorities. 10.14 The applicant agrees to pay all applicable Regional, City and educational development charges in accordance with the respective development charges by-laws. 10.15 The applicant shall provide cash-in-lieu of parkland dedication in accordance with City policy.

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10.16 The applicant shall obtain written approval from Hydro One Brampton indicating acceptance of meter locations prior to their installation. 10.17 As part of site plan approval, the applicant shall adhere to the waste management requirements of the Region of Peel. 10.18 The applicant agrees that the City assumes no responsibility for the future maintenance of the proposed internal condominium roadways. A number of common services (e.g. snow clearing of private roads) will be the responsibility of the condominium corporation, not the City or Region of Peel.

11. That the decision of approval for the subject application be considered null and void and a new development application be required unless a zoning by-law is passed within 18 months of the Council approval of this decision or a within a longer timeframe if approved by the Chief of the Planning and Infrastructure Services Department.

12. That the following delegations to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application to Amend the Official Plan and Zoning By-law – Gagnon & Law Urban Planners Ltd. – Yorkshire Holdings Brampton Inc. Et Al – 17, 19, 21, 23, 25, 27 and 29 Clarence Street – Clarence Street and Main Street South – Ward 3 (File C01E04.013/HB.c) be received:

1. Chetal Vichare, Brampton resident 2. Margaret McLuckie, Brampton resident 3. Bea Hannivan, Brampton resident

13. That the following correspondence to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application to Amend the Official Plan and Zoning By-law – Gagnon & Law Urban Planners Ltd. – Yorkshire Holdings Brampton Inc. Et Al – 17, 19, 21, 23, 25, 27 and 29 Clarence Street – Clarence Street and Main Street South – Ward 3 (File C01E04.013/HB.c) be received:

1. Chetal Vichare, Brampton resident, dated April 10, 2015 and April 13, 2015 2. Bea Hannivan, Brampton resident, dated April 12, 2015

Carried

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J3-27 MINUTES Planning and Infrastructure Services Committee

* F 2. Report from J. Morrison, Development Planner, Planning and Building Division, dated February 17, 2015, re: Application for Block Plan Approval – Brampton Area 48 Landowners Group Inc. – Metrus Development Inc. – South of Mayfield Road, North of Countryside Drive, East of Bramalea Road and West of Airport Road – Wards 9 and 10 (File BP48-2.2/JA.x)

The following motion was considered:

P&IS086-2015 1. That the report from J. Morrison, Development Planner, Planning and Building Division, dated February 17, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application for Block Plan Approval – Brampton Area 48 Landowners Group Inc. – Metrus Development Inc. – South of Mayfield Road, North of Countryside Drive, East of Bramalea Road and West of Airport Road – Wards 9 and 10 (File BP48-2.2/JA.x) be received; and,

2. That the Block Plan for Sub-Area 48-2 prepared by KLM Planning Partners Inc. dated October 30, 2014 be endorsed with modifications as attached as Appendix 9 to this report and the implementing Official Plan amendment (OPA) be approved (in general accordance to the draft OPA in Appendix 8) and that the Chief Planning and Infrastructure Services Officer be directed to approve a revised Block Plan which incorporates the identified modifications;

3. That draft plan approval of any subdivision within the Block Plan Area shall be withheld until the following required component studies/documents for the Block Plan area are approved and required changes made to the Block Plan and related draft plans of subdivision, to the satisfaction of the Chief Planning and Infrastructure Services Officer:

a) The Community Design Guidelines for Countryside Villages Sub-Area 48-2 prepared by The MBTW Group, including the Trails Impact Assessment prepared by Beacon Environmental; b) The consolidated Environmental Implementation Report/Functional Servicing Report prepared by Beacon Environmental, Dillon Consulting and The Municipal Infrastructure Group; c) The Geomorphic Assessment prepared by GHD; d) The Traffic Impact Study prepared by Cole Engineering; e) The Growth Management Phasing & Sequencing 2015 04 13 Page 27 of 41

J3-28 MINUTES Planning and Infrastructure Services Committee

Strategy prepared by KLM Planning Partners Inc.; and, f) The Health Background Study prepared by The Planning Partnership.

4. That draft plan approval of any subdivision within the Block Plan area shall be withheld until the City and the Region of Peel are satisfied that all appropriate arrangements and agreements for the early delivery of key infrastructure and services are in place, as required;

5. That draft plan approval of any subdivision within the Block Plan area shall be withheld until any necessary modifications to the principles of the Countryside Villages Community Cost Sharing Agreement have been made to the satisfaction of the Director of Planning Policy and Growth Management;

6. That draft plan approval of any subdivision within the Block Plan area shall be withheld until the Chief Planning and Infrastructure Services Officer determines where Alternative Development Standards will be used within the Block Plan.

7. That the east-west collector road (Inspire Boulevard) located within the boundaries of Sub-Area 48-2 be eligible for Development Charge funding. Draft plan approval of any subdivision within the Block Plan Area shall be withheld until the reimbursement formula for this type of non-standard road, has been determined to the satisfaction of the Chief Planning and Infrastructure Services Officer and the proportion of developer reimbursement to be included in any future Subdivision Agreement in Sub-Area 48-2 is established;

8. That draft plan approval of any subdivision within the Block Plan area shall be withheld until the owners have agreed to contribute their proportionate share towards the full cost of the gateway features and streetscape enhancements within Sub-Area 48-2 in accordance with the City’s Gateway Beautification Program;

9. That plans of subdivision within the Block Plan area shall incorporate refinements to the Block Plan concept to the satisfaction of the Chief Planning and Infrastructure Services Officer, These shall include the following: a) Medium density residential housing as the predominant housing form along Inspire Boulevard. Where apartment development is proposed on the

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Block Plan, the blocks within the plan of subdivision shall be sized appropriately to accommodate such development; b) Minimum 10 metre buffer blocks adjacent to all valleyland and channel blocks; c) An appropriate distribution, location, and size of park blocks; d) Revisions to the street network and block configurations to improve connectivity; e) Significant street frontage adjacent to stormwater management ponds to promote views and reinforce their focal nature within the community; f) Significant street frontage to valleyland to provide views and access to these features; and, g) Walkway connections shall have a minimum width of 8.0 metres where they are proposed to divide long street blocks, or to provide access from reverse-lotted streets to the adjacent major road.

10. That prior to the adoption of the implementing Official Plan Amendment, the Density Calculation Table for Sub-Area 48 2, shall be approved to the satisfaction of the Director of Planning Policy and Growth Management; and,

11. That the Brampton Area 48 Landowners Group shall agree in writing to the form and content of the implementing Official Plan Amendment.

Carried

* F 3. Report from R. Nykyforchyn, Development Planner, Planning and Building Division, dated March 24, 2015, re: Application to Amend the Zoning By-law – Humphries Planning Group Inc. – Tudi homes Ltd. / 542161 Ontario Ltd. – 2228 Steeles Avenue West – North Side of Steeles Avenue between Mississauga Road and Heritage Road – Ward 6 (File C05W01.001/HB.c)

The following motion was considered:

P&IS087-2015 1. That the report from R. Nykyforchyn, Development Planner, Planning and Building Division, dated March 24, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Application to Amend the Zoning By-law – Humphries Planning Group Inc. – Tudi homes Ltd. / 542161 Ontario Ltd. – 2228 Steeles Avenue West – North Side of Steeles Avenue between Mississauga Road and Heritage Road – Ward 6 (File C05W01.001/HB.c) be received; 2015 04 13 Page 29 of 41

J3-30 MINUTES Planning and Infrastructure Services Committee

2. That the applications be approved in principle and staff be directed to prepare the appropriate amendment to the Zoning By-law, for consideration of Council;

3. That those portions of the property determined to have environmental significance be rezoned from “Agricultural (A)” to a “Floodplain (F)” and “Open Space (OS)” designation, and that the balance of the site be rezoned from “Agricultural (A)” to an appropriate site specific “Service Commercial (SC)” zone, in general accordance with the following: a) Permitted Uses: (i) Uses permitted by the “Service Commercial (SC)” zone; (ii) A place of commercial recreation; and, (iii) A commercial, technical and recreational school; b) Non-Permitted Uses: (i) A drive through facility shall not be permitted; and, (ii) Outside storage or outdoor display or sales of goods and materials.

c) Requirements and Restrictions in accordance with the “Service Commercial (SC)” zone, with the following exceptions: (i) Minimum Front Yard Depth: 4.5 metres; (ii) Minimum Exterior Side Yard Width: 4.5 metres; (iii) Minimum Rear Yard Depth: 1.2 metres; (iv) Minimum Interior Side Yard Depth: 0 metres, except where the site abuts an “Agricultural (A)” zone category, the minimum setback shall be 9.0 metres; (v) Minimum Landscaped Open Space: no landscaping requirement, except at the front yard in which case 4.5 metres is required, except at approved access locations; (vi) Loading and garbage areas shall be screened from public view from the interior driveway and external roads; (vii) For the purposes of this zone, the lot line abutting Steeles Avenue West shall be deemed the front lot line;

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(viii) Lands zoned with the site specific Service Commercial zone category shall be considered one lot for zoning purposes; (ix) Minimum Building Frontage: - 50% of the buildable length along the front lot line shall not have any parking areas located between the building and the public highway.

4. That the following shall be satisfied prior to the enactment of the amending zoning by-law: (a) The owner shall obtain confirmation from the Trustee that they have executed the Riverview Heights Block Plan (Area 40-3) Cost Sharing Agreement and are in good standing with the participating Land Owners Group.

(b) The owner shall make arrangements, satisfactory to the Chief Planning and Infrastructure Services Officer, to gratuitously convey the portion of the site containing significant environmental features to the City.

(c) The owner shall make arrangements, satisfactory to the Executive Director of Engineering and Development Services Division, to demonstrate that full turns access can be provided to the site, or alternatively that two restricted access locations can be provided. (d) The owner shall secure confirmation from the Credit Valley Conservation Authority, that matters pertaining to stormwater management outfall have been addressed. (e) A Design Brief shall be approved to the satisfaction of the Director of Development Services that will illustrate design principles for the site, which enables development connectivity to the adjacent lands, superior design, encourages public transit use and walkability, and identifies an appropriate floor-space index. (f) The owner shall make arrangements, satisfactory to the Chief Building Official, to complete, in compliance with the most current regulations, a Phase 1 Environmental Site Assessment and Phase 2 Environmental Site Assessment (if required) and the filing of a Record of Site Condition.

5. That prior to the enactment of the amending zoning by-law, the applicant shall enter into a rezoning agreement with the

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City, which shall generally be in accordance with the following: a) Prior to the issuance of a building permit, a site development plan, landscaping, grading and storm drainage plan, elevations and cross sections drawings, a fire protection plan, a noise report, and engineering and servicing plans shall be approved by the City, and appropriate securities shall be deposited with the City, to ensure implementation of these plans in accordance with the approved Design Guidelines. b) The owner shall pay all applicable Regional, City and educational development charges in accordance with the respective development charges by-laws. c) The owner shall pay cash-in-lieu of parkland dedication in accordance with the Planning Act and City and Policy. d) The owner acknowledges and agrees to grant easements to the appropriate authorities as may be required for the installation of utilities and municipal services to service the lands. e) The owner acknowledges and agrees that on-site waste collection is required through a private waste hauler; f) Prior to site plan approval, the applicant shall make arrangements, satisfactory to the Executive Director of the Engineering and Development Services Division: (i) to approve the Functional Servicing Report in support of the proposed development on the site; and, (ii) to confirm that appropriate site servicing and roads (including any lands required to connect to Rivermont Road) are, or will be, in place to facilitate this development. g) Prior to site plan approval, the owner shall demonstrate, to the satisfaction of the Chief Planning and Infrastructure Services Officer, that: (i) the proposed development is consistent with the approved Design Brief, and that the proposed development will, among other things, include superior architectural design and landscaping and will use high quality materials (masonry and stone) on portions of 2015 04 13 Page 32 of 41

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the buildings visible from Steeles Avenue, and which will encourage buildings being located close to the street frontage; (ii) how each of the applicable requirements of the approved Riverview Heights Block 40-3 Growth Management Staging and Sequencing Strategy have been met; (iii) there are no conflicts with the proposed driveway access off Rivermont Road and the vehicular bridge abutment and guardrail that is located north of the proposed access; (iv) reasonable arrangements have been made to try and acquire the abutting remnant parcel of land to the west (owned by Ashley Group of Companies, Part of Files: C05W01.005 & 21T 10001B) for inclusion as part of this development; and, (v) interim landscape and fencing arrangements are made along the east and west limits of the site until such time as the abutting lands are assembled and/or developed for non residential development, in which case the interim fence and landscape treatment can then be removed. h) The owner acknowledges and agrees to grant easements to the adjacent properties for reciprocal access and servicing if and when required by the appropriate authority. i) Prior to site plan approval, the owner shall make arrangements, satisfactory to the Region of Peel, to submit the necessary fees for site plan review and the processing of a development agreement to convey required easements, and to submit a detailed Traffic Impact Study, a Functional Servicing Report and a Stormwater Management Report. j) Prior to site plan approval, the owner shall make arrangements, satisfactory to Credit Valley Conservation, to secure a permit in accordance with Ontario Regulation 160/06. k) Prior to site plan approval, the owner shall provide the City with a written acknowledgment from the Trustee appointed pursuant to the Cost Share Agreement, stating that the Owner has delivered the deeds or

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made the payments required by the agreement, and that the site plan may be approved.

6. That the decision of approval for the subject application be considered null and void and a new development application be required, unless a zoning by-law is passed within 36 months of the Council approval of this decision.

Carried

• Policy Planning

F 4. Report from C. LaRota, Policy Planner, Planning Policy and Growth Management, dated march 11, 2015, re: Second Units Policy Review (File L01 Bill 140/HB.c)

Dealt with under Item E 1 – Recommendation P&IS082-2105

F 5. Report from S. Jorgenson, Manager, Environmental Planning, Policy Planning and Growth Management and N. Cadete, Traffic Operations Supervisor, Roads Maintenance and Operations, dated March 11, 2015, re: Heart Lake Mitigation Strategy – RML #2014-046 and RML #2014 053 (File HB.c)

Dealt with under Item E 2 – Recommendation P&IS084-2015

• Building and Zoning - nil

G. Engineering and Construction (Vice-Chair, Regional Councillor Sprovieri)

* G 1. Report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated February 23, 2015, re: Initiation of Subdivision Assumption – Monarch Corporation – Registered Plan 43M-1823 – North of Countryside Drive, East of Airport Road – Ward 10 (File C07E16.008/HB.c)

The following motion was considered:

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P&IS088-2015 1. That the report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated February 23, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Initiation of Subdivision Assumption – Monarch Corporation – Registered Plan 43M-1823 – North of Countryside Drive, East of Airport Road – Ward 10 (File C07E16.008/HB.c) be received; and,

2. That the City initiate the Subdivision Assumption of Monarch Corporation, Registered Plan 43M-1823; and,

3. That a report be forwarded to City Council recommending the Subdivision Assumption of Monarch Corporation, Registered Plan 43M-1823, once all departments have provided their clearance for assumption.

Carried

* G 2. Report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated March 10, 2015, re: Initiation of Subdivision Assumption – Helena Beach Homes Inc. – Registered Plan 43M-1873 – South of Castlemore Road, West of Clarkway Drive – Ward 10 (File C10E10.008/HB.c)

The following motion was considered:

P&IS089-2015 1. That the report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated March 10, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Initiation of Subdivision Assumption – Helena Beach Homes Inc. – Registered Plan 43M-1873 – South of Castlemore Road, West of Clarkway Drive – Ward 10 (File C10E10.008/HB.c) be received; and,

2. That the City initiate the Subdivision Assumption of Helena Beach Homes Inc., Registered Plan 43M-1873; and,

3. That a report be forwarded to City Council recommending the Subdivision Assumption of Helena Beach Homes Inc., Registered Plan 43M-1873, once all departments have provided their clearance for assumption.

Carried

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* G 3. Report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated March 10, 2015, re: Initiation of Subdivision Assumption – Fanshore Investments Inc. – Registered Plan 43M-1811 – North of Castlemore Road, West of Goreway Drive – Ward 10 (File C07E12.014/HB.c)

The following motion was considered:

P&IS090-2015 1. That the report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated March 10, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Initiation of Subdivision Assumption – Fanshore Investments Inc. – Registered Plan 43M-1811 – North of Castlemore Road, West of Goreway Drive – Ward 10 (File C07E12.014/HB.c) be received; and,

2. That the City initiate the Subdivision Assumption of Fanshore Investments Inc., Registered Plan 43M-1811; and,

3. That a report be forwarded to City Council recommending the Subdivision Assumption of Fanshore Investments Inc., Registered Plan 43M-1811, once all departments have provided their clearance for assumption.

Carried

* G 4. Report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated February 23, 2015, re: Initiation of Subdivision Assumption – 678604 Ontario Inc. – Registered Plan 43M-1745 – South of Countryside Drive, West of Airport Road – Ward 10 (File C06E15.005/HB.c)

The following motion was considered:

P&IS091-2015 1. That the report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated February 23, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Initiation of Subdivision Assumption – 678604 Ontario Inc. – Registered Plan 43M-1745 – South of Countryside Drive, West of Airport Road – Ward 10 (File C06E15.005/HB.c) be received; and,

2. That the City initiate the Subdivision Assumption of 678604 Ontario Inc., Registered Plan 43M-1745; and, 2015 04 13 Page 36 of 41

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3. That a report be forwarded to City Council recommending the Subdivision Assumption of 678604 Ontario Inc., Registered Plan 43M-1745, once all departments have provided their clearance for assumption.

Carried

* G 5. Report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated February 26, 2015, re: Initiation of Subdivision Assumption – Lyngate Developments Inc. – Registered Plan 43M-1830 – West of Clarkway Drive, North of Cottrelle Blvd. – Ward 10 (File C10E08.011/HB.c)

The following motion was considered:

P&IS092-2015 1. That the report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated February 26, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Initiation of Subdivision Assumption – Lyngate Developments Inc. – Registered Plan 43M-1830 – West of Clarkway Drive, North of Cottrelle Blvd. – Ward 10 (File C10E08.011/HB.c) be received; and,

2. That the City initiate the Subdivision Assumption of Lyngate Developments Inc., Registered Plan 43M-1830; and,

3. That a report be forwarded to City Council recommending the Subdivision Assumption of Lyngate Developments Inc., Registered Plan 43M-1830, once all departments have provided their clearance for assumption.

Carried

* G 6. Report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated February 26, 2015, re: Initiation of Subdivision Assumption – Lyngate Developments Inc. – Registered Plan 43M-1831 – West of Clarkway Drive, North of Cottrelle Blvd. – Ward 10 (File C10E08.012/HB.c)

The following motion was considered:

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P&IS093-2015 1. That the report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated February 26, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Initiation of Subdivision Assumption – Lyngate Developments Inc. – Registered Plan 43M-1831 – West of Clarkway Drive, North of Cottrelle Blvd. – Ward 10 (File C10E08.012/HB.c) be received; and,

2. That the City initiate the Subdivision Assumption of Lyngate Developments Inc., Registered Plan 43M-1831; and,

3. That a report be forwarded to City Council recommending the Subdivision Assumption of Lyngate Developments Inc., Registered Plan 43M-1831, once all departments have provided their clearance for assumption.

Carried

* G 7. Report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated March 10, 2015, re: Initiation of Subdivision Assumption – Cherrylawn Estates Inc. – Registered Plan 43M-1825 – North of Queen Street, East of Creditview Road – Ward 5 (File C03W06.002/HB.c)

The following motion was considered:

P&IS094-2015 1. That the report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated March 10, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Initiation of Subdivision Assumption – Cherrylawn Estates Inc. – Registered Plan 43M-1825 – North of Queen Street, East of Creditview Road – Ward 5 (File C03W06.002/HB.c) be received; and,

2. That the City initiate the Subdivision Assumption of Cherrylawn Estates Inc., Registered Plan 43M-1825; and,

3. That a report be forwarded to City Council recommending the Subdivision Assumption of Cherrylawn Estates Inc., Registered Plan 43M-1825, once all departments have provided their clearance for assumption.

Carried 2015 04 13 Page 38 of 41

J3-39 MINUTES Planning and Infrastructure Services Committee

* G 8. Report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated March 12, 2015, re: Initiation of Subdivision Assumption – Hermosa Developments Inc. – Registered Plan 43M-1730 & 43M-1731 – South of Countryside Drive, East of Bramalea Road – Ward 9 (File C05E14.007/HB.c)

The following motion was considered:

P&IS095-2015 1. That the report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated March 12, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Initiation of Subdivision Assumption – Hermosa Developments Inc. – Registered Plan 43M-1730 & 43M-1731 – South of Countryside Drive, East of Bramalea Road – Ward 9 (File C05E14.007/HB.c) be received; and,

2. That the City initiate the Subdivision Assumption of Hermosa Developments Inc., Registered Plan 43M-1730 and 43M 1731; and,

3. That a report be forwarded to City Council recommending the Subdivision Assumption of Hermosa Developments Inc., Registered Plan 43M-1730 and 43M-1731, once all departments have provided their clearance for assumption.

Carried

* G 9. Report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated February 25, 2015, re: Initiation of Subdivision Assumption – Yongestar Custom Homes Inc. – Registered Plan 43M-1858 – West of Clarkway Drive, North of Cottrelle Blvd. – Ward 10 (File C10E07.004/HB.c)

The following motion was considered:

P&IS096-2015 1. That the report from J. Edwin, Manager, Development Construction, Engineering and Development Services, dated February 25, 2015, to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, re: Initiation of Subdivision Assumption – Yongestar Custom Homes Inc. – Registered Plan 43M-1858 – West of Clarkway Drive, North of Cottrelle Blvd. – Ward 10 (File C10E07.004/HB.c) be received; and,

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2. That the City initiate the Subdivision Assumption of Youngestar Custom Homes Inc., Registered Plan 43M-1858; and,

3. That a report be forwarded to City Council recommending the Subdivision Assumption of Youngestar Custom Homes Inc., Registered Plan 43M-1858, once all departments have provided their clearance for assumption.

Carried

H. Maintenance and Operations - nil (Vice-Chair, City Councillor Dhillon)

I. Minutes - nil

J. Other/New Business/Unfinished Business - nil

K. Referred Matters

K 1. List of Referred Reports – Planning and Infrastructure Services Committee

P&IS097-2015 That the List of Referred Reports – Planning and Infrastructure Services Committee to the Planning and Infrastructure Services Committee Meeting of April 13, 2015, be received.

Carried

L. Deferred Matters - nil

M. Notice of Motion - nil

N. Correspondence - nil

O. Councillors Question Period - nil

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P. Public Question Period

In response to questions from George Startup, Brampton resident, staff provided further details on the secondary unit policy review.

Q. Closed Session - nil

R. Adjournment

P&IS098-2015 That the Planning and Infrastructure Services Committee do now adjourn to meet again on April 27, 2015, at 1:00 p.m.

Carried

2015 04 13 Page 41 of 41

J4-1 Minutes Community & Public Services Committee Committee of the Council of The Corporation of the City of Brampton

April 15, 2015

Members Present: Regional Councillor G. Gibson – Wards 1 and 5 (Chair) Regional Councillor E. Moore – Wards 1 and 5 (Vice-Chair, Service Brampton and Facilities) Regional Councillor M. Palleschi – Wards 2 and 6 (Vice-Chair, Fire Services) Regional Councillor M. Medeiros – Wards 3 and 4 Regional Councillor J. Sprovieri – Wards 9 and 10 (Vice-Chair, Transit Services) City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 (left at 12:03 p.m. – illness) City Councillor G. Dhillon – Wards 9 and 10 (Vice-Chair, Recreation and Culture) (left at 11:55 a.m. – personal; returned after the first recess at 1:14 p.m.)

Members Absent: Regional Councillor G. Miles – Wards 7 and 8 (illness)

Staff Present: Office of the Chief Administrative Officer: Ms. M. Ball, Chief Planning and Infrastructure Services Officer, and Acting Chief Administrative Officer Public Services Department: Ms. S. Connor, Executive Director, Transit, and Acting Chief Public Services Officer Mr. A. Meneses, Executive Director, Facility Services Ms. D. Rosa, Director, Recreation and Culture Mr. B. Rutherford, Director, Business Services Ms. R. Tsingos, Director, Service Brampton Mr. M. Clark, Fire Chief Corporate Services Department: Mr. D. Squires, Deputy City Solicitor Mr. P. Fay, City Clerk Mr. E. Evans, Deputy Clerk Ms. T. Brenton, Legislative Coordinator

J4-2 Minutes Community & Public Services Committee

The meeting was called to order at 10:04 a.m. and recessed at 12:03 p.m. Committee reconvened at 1:14 p.m., recessed at 1:49 p.m., and moved into Closed Session at 1:57 p.m. Committee moved back into Open Session at 2:37 p.m. and adjourned at 2:38 p.m.

After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:

Item Recommendation

A. CPS041-2015 Approval of Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Consent

D. Announcements

E. Delegations

F 1. CPS042-2015 Parallel Negotiation – Expropriation Process for Property Acquisition

F 2. CPS043-2015 Energy Management

G 1. CPS044-2015 South Fletcher’s Sportsplex – Rationalization of Facility Space – Ward 4 (File AD.x)

H. Fire Services

I. Transit Services

J. Service Brampton and Facilities

K. Minutes

L 1. CPS045-2015 Southwest Quadrant Renewal Plan – Information Report Responding to Questions from the City Council Meeting of March 25, 2015

L 2. Status of Report from the Interim Auditor General (AG) re: Southwest Quadrant Renewal Plan

L 3. Requests to Staff for Information

2015 04 15 Page 2 of 11 J4-3 Minutes Community & Public Services Committee

M 1. CPS046-2015 Local Performing Artists at City of Brampton Sponsored Events

N. Deferred Matters

O. Notices of Motion

P. Correspondence

Q. Councillors’ Question Period

R. Public Question Period

S. CPS047-2015 Closed Session

T. CPS048-2015 Adjournment

______Chair – Regional Councillor G. Gibson

2015 04 15 Page 3 of 11 J4-4 Minutes Community & Public Services Committee

A. Approval of Agenda

Discussion took place with respect to potential additions to the agenda.

The following motion was considered.

CPS041-2015 That the agenda for the Community & Public Services Committee Meeting of April 15, 2015 be approved as amended as follows:

To add:

L 2. Discussion at the Request of Regional Councillor Sprovieri, re: Status of Report from the Interim Auditor General re: Southwest Quadrant Renewal Plan;

L 3. Discussion at the Request of Regional Councillor Sprovieri, re: Requests to Staff for Information; and,

S 2. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose – court matter.

Carried

Note: Later in the meeting on a two-thirds majority vote to reopen the question, the Approval of the Agenda was reopened and Item L 3 was deleted.

B. Declarations of Interest under the Municipal Conflict of Interest Act – nil

C. Consent

The following item listed with an asterisk (*) was considered to be routine and non-controversial by Committee and was approved at one time.

(nil)

D. Announcements – nil

E. Delegations – nil

2015 04 15 Page 4 of 11 J4-5 Minutes Community & Public Services Committee

F. Staff Presentations

F 1. Presentation by A. Pritchard, Manager, Realty Services, Public Services, re: Parallel Negotiation – Expropriation Process for Property Acquisition

Ann Pritchard, Manager, Realty Services, Public Services, provided a presentation entitled “Parallel Negotiation – Expropriation Process for Property Acquisition”, which included the following:  Property Acquisition  Negotiated Agreement  Friendly Expropriation  The Process  Council Reporting

The following motion was considered.

CPS042-2015 That the presentation by A. Pritchard, Manager, Realty Services, Public Services, to the Community & Public Services Committee Meeting of April 15, 2015, re: Parallel Negotiation/Expropriation Process Overview, be received.

Carried

F 2. Presentation by D. Pyne, Manager, Facility Support Services, Public Services, re: Energy Management

Dale Pyne, Manager, Facility Support Services, Public Services, provided a presentation entitled: “Energy Management”, which included the following:  Facility Support Services  Background  Elements of the Energy Program  Energy Legislation  Corporate Sustainability Initiatives  Brampton Energy Plan 2014-2017  Energy Conservation and Demand Management(CDM) / Emergency Management Plan (EMP) Targets  Targets Energy Consumption  Brampton Energy and Square Footage Projection  Energy Procurement Strategy  Energy Management Advisory Committee (EMAC)  Utility Management Advisory Committee (UMAC)

2015 04 15 Page 5 of 11 J4-6 Minutes Community & Public Services Committee

 Brampton Utilities Consumption Profile Year Ending December 2014 o Consumption – 2010 to 2014 o Emissions – 2010 to 2014 o Utility Costs – 2010 to 2014 o Water Consumption – 2010 to 2014 o Energy Consumption Breakdown for 2014 / Cost Breakdown for 2014 o Utility Rates o Incentives and Rebates  Energy Capital Projects – Governance  2015 Work Plan  Facility Retrofits Summary  Who Creates Savings  Challenges Beyond 2015 to Achieve Reduction Targets

Committee consideration of this matter included:  acknowledgement of staff’s efforts toward a reduction in energy consumption and associated cost savings  showcasing the City’s Energy Management Program and cost savings  need for a “conversation about conservation” among City staff

In response to questions from Committee, staff provided information on the following:  provincial announcement regarding a Cap and Trade System to Limit Greenhouse Gas Pollution in Ontario  energy procurement through the Association of Ontario Municipalities (AMO) – Local Authority Services (LAS) programs  use of solar energy in City facilities  methods to reduce lighting of sportsfields, facilities, etc. after peak hours  linking energy conservation to performance review for senior management  outreach and training for staff in energy conservation  solar powered street lighting  use of timers for automatic hydration systems  fluctuations in heating/cooling at the Wellness Centre

The following motion was considered.

CPS043-2015 That the presentation by D. Pyne, Manager, Facility Support Services, Public Services, to the Community & Public Services Committee Meeting of April 15, 2015, re: Energy Management, be received.

Carried

2015 04 15 Page 6 of 11 J4-7 Minutes Community & Public Services Committee

G. Recreation and Culture (Vice-Chair – City Councillor Dhillon)

G 1. Report from M. McBride, Recreation Supervisor, Recreation and Culture, Public Services, dated March 12, 2015, re: South Fletcher’s Sportsplex – Rationalization of Facility Space – Ward 4 (File AD.x).

In response to a question from Committee, staff confirmed that all options for use of the former Don Cherry’s Bar space will be explored, including programming space, recreation or meeting rooms, etc.

The following motion was considered.

CPS044-2015 1. That the report from M. McBride, Recreation Supervisor, Recreation and Culture, Public Services, dated March 12, 2015, to the Community & Public Services Committee Meeting of April 15, 2015, re: South Fletcher’s Sportsplex – Rationalization of Facility Space – Ward 4 (File AD.x) be received; and,

2. That a thorough review by staff of the reallocation options for use of the former Don Cherry’s Sports Bar space be approved, with a recommendation report to Community & Public Services Committee to follow at a future date.

Carried

H. Fire Services – nil (Vice Chair – Regional Councillor Palleschi)

I. Transit Services – nil (Vice Chair – Regional Councillor Sprovieri

J. Service Brampton and Facilities – nil (Vice Chair – Regional Councillor Moore)

K. Minutes – nil

L. Other/New Business

L 1. Report from D. Falsarella, Project Manager, Southwest Quadrant Renewal Plan, Public Services, dated April 15, 2015, re: Southwest Quadrant

2015 04 15 Page 7 of 11 J4-8 Minutes Community & Public Services Committee

Renewal Plan – Information Report Responding to Questions from the City Council Meeting of March 25, 2015

The report was distributed at the meeting.

Committee outlined concerns with respect to costs and the timelines relating to the annual lease payments and debt incurred by the City in regard to the West Tower.

In response to questions from Committee, staff provided information on the following:  costs and timelines for the annual lease payments  sidewalk setback and applicable Zoning By-law provisions  Council approval of the Construction Completion Agreement  provisions of the Construction Completion Agreement, including transfer of risk and calculation of penalties  affiliation between Dominus and Fengate  value of fit-up contract and provisions of fit-up RFP

A motion was introduced to request that staff report to the Council meeting of April 22, 2015 regarding the City’s annual payments and the basis for the debt incurred by the City in regard to the West Tower.

Staff outlined concerns about the timeline for a report on this matter.

The motion was subsequently amended to request that staff report to the Community & Public Services Committee Meeting of April 29, 2015, and considered as follows.

CPS045-2015 1. That the report from D. Falsarella, Project Manager, Southwest Quadrant Renewal Plan, Public Services, dated April 15, 2015, to the Community & Public Services Committee Meeting of April 15, 2015, re: Southwest Quadrant Renewal Plan – Information Report Responding to Questions from the City Council Meeting of March 25, 2015, be received; and,

2. That staff be requested to report to the next Committee meeting regarding the basis for the City’s annual payments of $8.2 million for the West Tower, and the basis for the estimated $130 million debt incurred by the City in regard to the West Tower.

Carried

2015 04 15 Page 8 of 11 J4-9 Minutes Community & Public Services Committee

L 2. Discussion at the Request of Regional Councillor Sprovieri, re: Status of Report from the Interim Auditor General (AG) re: Southwest Quadrant Renewal Plan.

Committee consideration of this matter included:  concern about the delay in receipt of the Interim AG’s report and associated costs  suggestion that the Interim AG be requested to provide a summary of the work he has undertaken to date  reminder from staff that a motion with respect to payment to the Interim AG will be listed on the agenda for consideration at the Council meeting of April 22, 2015, pursuant to a deferral from the April 8th Council meeting  suggestion that discussion on this matter be deferred to the Council meeting of April 22nd

In response to questions from Committee, staff provided information on the following:  proposed timelines for completion of the Interim AG’s report (not confirmed)  payments to date to the Interim AG  follow up with the Interim AG for an estimated timeline for his report (staff will follow up with the Interim AG)

L 3. Discussion at the Request of Regional Councillor Sprovieri, re: Requests to Staff for Information.

Subsequent to addition of this item, it was determined that this matter was more suitable for discussion at the Corporate Services Committee.

On a two-thirds majority vote to reopen the question, the Approval of the Agenda was reopened and this item was deleted.

M. Referred Matters

M 1. Discussion re: Local Performing Artists at City of Brampton Sponsored Events

A motion was introduced to revise the wording in the final paragraph of the motion referred from Council pursuant to C078-2015 (listed on the agenda for this meeting), to read as follows:

THAT the City of Brampton, through our many events and all major events including Canada Day, New Year's Eve and the Rose Theatre

2015 04 15 Page 9 of 11 J4-10 Minutes Community & Public Services Committee

Summer Concert Series supports, promotes and includes local talent and performing artists.

The motion in its entirety was voted on as follows.

CPS046-2015 WHEREAS the City of Brampton continues to produce some of the world's most talented performing artists; and,

WHEREAS Brampton's preforming arts scene is as varied and rich as our growing multi-cultural community; and,

WHEREAS festivals and events sponsored by the City of Brampton should reflect our diversity and serve to promote our home-grown talent, therefore be it resolved,

THAT the City of Brampton, through our many events and all major events including Canada Day, New Year's Eve and the Rose Theatre Summer Concert Series supports, promotes and includes local talent and performing artists.

Carried

N. Deferred Matters – nil

O. Notices of Motion – nil

P. Correspondence – nil

Q. Councillors’ Question Period – nil

R. Public Question Period – nil

S. Closed Session

The following motion was considered.

CPS047-2015 That Committee move into Closed Session to consider matters pertaining to:

2015 04 15 Page 10 of 11 J4-11 Minutes Community & Public Services Committee

S 1. Report re Torbram Road Property (File L08.TOR) – Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board – OMB matter

S 2. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose – court matter.

Carried

T. Adjournment

The following motion was considered.

CPS048-2015 That the Community & Public Services Committee do now adjourn to meet again on Wednesday, April 29, 2015 at 10:00 a.m. or at the call of the Chair.

Carried

2015 04 15 Page 11 of 11

J5-1 Minutes Economic Development Committee Committee of the Council of The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL DATE: April 22, 2015

April 15, 2015

Members Present: City Councillor J. Bowman – Wards 3 and 4 (Chair) City Councillor D. Whillans – Wards 2 and 6 (Vice-Chair, Economic Development and Enterprise Services) Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 Regional Councillor M. Medeiros – Wards 3 and 4 Regional Councillor J. Sprovieri – Wards 9 and 10

Members Absent: Regional Councillor G. Miles – Wards 7 and 8 (illness) City Councillor P. Fortini – Wards 7 and 8 (illness) City Councillor G. Dhillon – Wards 9 and 10 (personal)

Staff Present: Office of the Chief Operating Officer: D. Cutajar, Chief Operating Officer T. Plant, Director, Strategic and Enterprise Services S. Saeed, Director, Economic Development and Tourism B. Darling, Advisor

Corporate Services Department: P. Fay, City Clerk, Corporate Services E. Evans, Deputy Clerk, Corporate Services T. Jackson, Legislative Coordinator, Corporate Services

J5-2 Minutes Economic Development Committee

The meeting was called to order at 1:01 p.m. and adjourned at 1:03 p.m.

After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:

Item Recommendation

A. ED027-2015 Approval of Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Consent

D. Announcements

E. Delegations

F. Staff Presentations

G 1-1. ED028-2015 Reconstitution of the Board of Management for the Business Improvement Area (BIA) in downtown Brampton (File CE.x).

G2. Office of the Central Area

G3. Festivals and Special Events

H. Minutes

I. Other/New Business

J. Referred Matters

K. Deferred Matters

L. Notices of Motion

M. Correspondence

N. Councillors Question Period

O. Public Question Period

P. Closed Session

2015 04 15 Page 2 of 7 J5-3 Minutes Economic Development Committee

Q. ED029-2015 Adjournment

______City Councillor J. Bowman – Wards 3 and 4 (Chair)

2015 04 15 Page 3 of 7 J5-4 Minutes Economic Development Committee

A. Approval of Agenda

ED027-2015 That the agenda for the Economic Development Committee Meeting of April 15, 2015 be approved, as printed and circulated.

Carried

B. Declarations of Interest under the Municipal Conflict of Interest Act – nil

C. Consent

The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time.

()

D. Announcements

E. Delegations

F. Staff Presentations

G. Economic Development and Enterprise Services (Vice-Chair, City Councillor D. Whillans)

G 1. Economic Development

G1-1. Report from D. Cutajar, Chief Operating Officer, dated March 26, 2015, re: Reconstitution of the Board of Management for the Business Improvement Area (BIA) in downtown Brampton (File CE.x)

The following motion was considered:

ED028-2015 1. That the report from D. Cutajar, Chief Operating Officer, dated March 26, 2015, to the Economic Development Committee Meeting of April 15, 2015, re: Reconstitution of the Board of Management for the Business Improvement Area (BIA) in downtown Brampton (File CE.x) be received; and,

2015 04 15 Page 4 of 7 J5-5 Minutes Economic Development Committee

2. That a by-law be passed, as substantially set out in Appendix 1, to amend By-law No. 86-77 to reconstitute the Board of Management for the geographic area designated in By-law No. 276-88, as amended, having immediate effect, and that this by-law serves as the parent By-law for the Board of Management of the business improvement area; and

3. That the current elected business members of the Brampton Downtown Business Association Board of Management, and the following four (4) Councillors responsible for the Downtown area: Elaine Moore; Grant Gibson; Jeff Bowman; and Martin Medeiros, be appointed to serve as the transitional board of management for the business improvement area, for a term expiring on December 31, 2015, or until successors of the newly constituted Board are elected by the Members of the business improvement area and appointed by Council, and that the transitional board of management be entrusted to oversee the orderly and stable transition of governance, operations, and the transaction of the business affairs of the business improvement area during the designated term; and

4. That the Treasurer be requested to establish financial operating accounts for the Brampton Downtown Business Association, and to assign 2015 interim funding in the amount equal to the 2014 special purpose improvement area levy to be used as the 2015 business improvement area budget; and

5. That the Chair of the Brampton Downtown Business Association be requested to call an inaugural meeting of the transitional board of management to commence the transition of governance, operations and the transaction of the business affairs of the Board, including the completion of a 2015 business plan and final budget for Council consideration at a time that may be approved by Council after it approves the 2015 Corporation of the City of Brampton Current and Capital Budget; and that the transitional board of management consult with its Members prior to submitting a budget to Council for final approval; and

6. That if required, the CAO (or designate) be authorised to grant to the transitional board of management in-kind professional services and expertise of existing City staff to serve as a full-time or part-time Manager reporting to the

2015 04 15 Page 5 of 7 J5-6 Minutes Economic Development Committee

transitional board of management for the period expiring December 31, 2015 and with extensions as required; and

7. That the Mayor and City Clerk be authorised to execute the necessary agreement(s) to effect the recommendations herein, subject to the form of such agreement(s) being satisfactory to the City Solicitor (or designate) and the content of such agreement(s) being satisfactory to the CAO (or designate).

Carried

G 2. Office of the Central Area

G 3. Festivals and Special Events

H. Minutes - nil

I. Other/New Business - nil

J. Referred Matters - nil

K. Deferred Matters - nil

L. Notices of Motion - nil

M. Correspondence - nil

N. Councillors Question Period - nil

O. Public Question Period - nil

P. Closed Session - nil

2015 04 15 Page 6 of 7 J5-7 Minutes Economic Development Committee

Q. Adjournment

ED029-2015 That the Economic Development Committee do now adjourn to meet again on April 29, 2015, at 1:00 p.m.

Carried

2015 04 15 Page 7 of 7

J6-1 Minutes Corporate Services Committee Committee of the Council of The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL DATE: April 22, 2015

April 15, 2015

Members Present: Regional Councillor M. Medeiros – Wards 3 and 4 (Chair) Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 Regional Councillor J. Sprovieri – Wards 9 and 10 (Vice-Chair, By-law Enforcement) City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor G. Dhillon – Wards 9 and 10

Members Absent: Regional Councillor G. Miles – Wards 7 and 8 (illness) (Vice-Chair, Corporate and Financial Affairs) City Councillor P. Fortini – Wards 7 and 8 (illness)

Staff Present: Corporate Services Department: P. Simmons, Chief Corporate Services Officer R. Zuech, Acting City Solicitor J. Avbar, Acting Director, Enforcement and By-law Services, Corporate Services D. DeForest, FOI Coordinator, Corporate Services S. Gannon, Director, Treasury Services, Deputy Treasurer, Corporate Services D. Reader, Executive Assistant, Government Relations, Office of the Chief Administrative Officer D. Wilson, Executive Director, Human Resources, Corporate Services P. Fay, City Clerk E. Evans, Deputy Clerk T. Jackson, Legislative Coordinator

J6-2 Minutes Corporate Services Committee

The meeting was called to order at 3:02 p.m., moved into Closed Session at 4:12 p.m., moved back into Open Session at 4:45 p.m., and adjourned at 4:46 p.m.

After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:

Item Recommendation

A. CS056-2015 Approval of Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Consent

D. Announcements

E. Delegations

F 1. CS057-2015 2014 Freedom of Information Requests

G. By-law Enforcement

H 1. CS057-2015 2014 Freedom of Information Requests Processed under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and Status of Various Appeals to the Information and Privacy Commissioner of Ontario (IPCO) of Decisions of the Head for the Institution (City of Brampton) on Freedom of Information (FOI) Requests (File GC.x)

H 2. CS058-2015 Status of Provincial Offences Act Defaulted Fines (File ED.x)

H 3. CS059-2015 By-law to Establish Tax Ratios for 2015 (File EA.a)

I. Minutes

J 1. CS060-2015 Sign By-law – Election Signs

J 2. CS061-2015 Request for Information from Staff

J 3. CS062-2015 Chief Administrative Officer Recruitment Process (File FE.x)

K. Referred Matters

L 1. Council/Committee Meeting Calendar

2015 04 15 Page 2 of 11 J6-3 Minutes Corporate Services Committee

M. Notices of Motion

N. Correspondence

O. Regional Council Business

P. Councillors Question Period

Q. Public Question Period

R. CS063-2015 Closed Session

S. CS064-2015 Adjournment

______Regional Councillor M. Medeiros, Chair

2015 04 15 Page 3 of 11 J6-4 Minutes Corporate Services Committee

A. Approval of Agenda

CS056-2015 That the agenda for the Corporate Services Committee Meeting of April 15, 2015, be approved, as amended, as follows:

To add:

J 2. Discussion at the request of Regional Councillor Sprovieri, re: Information Request

J 3. Report from D. Wilson, Executive Director, Human Resources, Corporate Services, dated April 14, 2015, re: Chief Administrative Officer Recruitment Process (File FE.x)

Carried

B. Declarations of Interest under the Municipal Conflict of Interest Act – nil

C. Consent

The following items listed with an asterisk (*) were considered to be routine and non controversial by the Committee and were approved at one time.

(H 2, H 3)

D. Announcements - nil

E. Delegations - nil

F. Staff Presentations

F 1. Presentation by David DeForest, FOI Coordinator, Corporate Services, re: 2014 Freedom of Information Requests

Item H1 was dealt with at this time.

David DeForest, FOI Coordinator, Corporate Services, provided details on 2014 Freedom of Information requests, as follows: • MFIPPA: A Delicate Balance between access and privacy • Requests to access City records o Informal Information Request 2015 04 15 Page 4 of 11 J6-5 Minutes Corporate Services Committee

o Formal Access Requests Under MFIPPA • Mandatory Exemptions to Disclosure o Personal information about another individual o Third-party information (commercial information) o Relations with other governments • Discretionary Exemptions to Disclosure • The volume of access requests in 2014 o 1,599 access requests processed o 1,394 from individuals o 18 from agents (i.e. law firms) o 182 from businesses o 5 from media • Volume of access request from the past five years • Decisions appealed to the IPC in 2014 • How an access request is processed • How an appeal to the IPC is processed • Fees collected in 2014 • Privacy terminology: Breach and Incident • What’s ahead for 2015

The following motion was considered:

CS057-2015 1. That the report from D. DeForest, FOI Coordinator, Corporate Services, dated March 23, 2015, to the Corporate Services Committee Meeting of April 15, 2015, re: 2014 Freedom of Information Requests Processed under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and Status of Various Appeals to the Information and Privacy Commissioner of Ontario (IPCO) of Decisions of the Head for the Institution (City of Brampton) on Freedom of Information (FOI) Requests (File GC.x) be received; and,

2. That the presentation by David DeForest, FOI Coordinator, Corporate Services, to the Corporate Services Committee Meeting of April 15, 2015, re: 2014 Freedom of Information Requests be received; and,

3. That staff be requested to arrange training sessions for Council.

Carried

G. By-law Enforcement - nil (Vice-Chair, Regional Councillor J. Sprovieri)

2015 04 15 Page 5 of 11 J6-6 Minutes Corporate Services Committee

H. Corporate and Financial Affairs (Vice-Chair, Regional Councillor G. Miles)

H 1. Report from D. DeForest, FOI Coordinator, Corporate Services, dated March 23, 2015, re: 2014 Freedom of Information Requests Processed under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and Status of Various Appeals to the Information and Privacy Commissioner of Ontario (IPCO) of Decisions of the Head for the Institution (City of Brampton) on Freedom of Information (FOI) Requests (File GC.x)

Dealt with under Item F 1 – Recommendation CS057-2015

* H 2. Report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated February 26, 2015, re: Status of Provincial Offences Act Defaulted Fines (File ED.x)

The following motion was considered:

CS058-2015 1. That the report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated February 26, 2015, to the Corporate Services Committee Meeting of April 15, 2015, re: Status of Provincial Offences Act Defaulted Fines (File ED.x) be received; and,

2. That staff be granted authorization to input the changes required to remove the uncollectable fines of $47,740.00 from the Integrated Court Offences Network (ICON) system as summarized in Table E of the report, as all collection efforts as per the Standard Operation Procedure “Collection of Provincial Offence Act Fines Part I and III” and the Ministry of Attorney General directive have been exhausted.

Carried

* H 3. Report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated March 12, 2015, re: By-law to Establish Tax Ratios for 2015 (File EA.a)

The following motion was considered:

CS059-2015 1. That the report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated March 12, 2015, to the Corporate Services Committee Meeting of April 15, 2015, re: By-law to Establish Tax Ratios for 2015 (File EA.a) be received; and,

2015 04 15 Page 6 of 11 J6-7 Minutes Corporate Services Committee

2. That a By-law to authorize the following tax ratios for the purpose of establishing tax rates be enacted:

• 1.0000 for the residential property class • 1.7050 for the multi-residential property class • 1.2971 for the commercial property class • 1.4700 for the industrial property class • 0.9239 for the pipeline property class • 0.25 for the farmland class, and, • 0.25 for the managed forest class

Carried

I. Minutes - nil

J. Other/New Business

J 1. Discussion at the request of Regional Councillor Sprovieri, re: Sign By law – Election Signs

Regional Councillor Sprovieri addressed Committee with respect to the possibility of considering an amendment to the Sign By-law for election signs to reflect the following: • a two tier election sign by-law where a lower fine is set for minor offenders and a higher fine for major offenders.

Regional Councillor Gibson suggested that staff combine the report from Enforcement regarding the candidates charged for election sign by-law infractions with a report from staff regarding the review of the election sign by law.

R. Zuech, Acting City Solicitor, Corporate Services, clarified for the Committee that the summons issued to candidates who violated the election sign by-law are Part IIIs, which do not have set fines; the court issues a summons. Mr. Zuech suggested referring the matter back to staff to allow for further review

P. Fay, City Clerk, Corporate Services, advised the Committee that the Brampton Sign By-law provides clear rules for Municipal, Federal and Provincial elections.

2015 04 15 Page 7 of 11 J6-8 Minutes Corporate Services Committee

The following motion was considered:

CS060-2015 1. That the discussion at the request of Regional Councillor Sprovieri, to the Corporate Services Committee Meeting of April 15, 2015, re: Sign By-law – Election Signs be received; and,

2. That staff be directed to investigate a two tier election sign by law, where a lower fine is set for minor offenders and a higher fine is set for major offenders, as well as options to establish a security deposit for candidates registering for an election.

Carried

J 2. Discussion at the request of Regional Councillor Sprovieri, re: Request for Information from Staff

Regional Councillor Sprovieri requested information with respect to letters received from the Ontario Municipal Insurance Exchange (OMEX).

In response, R. Zuech, Acting City Solicitor, Corporate Services, stated that if requested by the Committee, a closed session report could be provided.

The following motion was considered.

CS061-2015 1. That the discussion at the request of Regional Councillor Sprovieri, to the Corporate Services Committee Meeting of April 15, 2015, re: Request for Information from Staff be received; and,

2. That staff provide in closed session, an update on the letters received from the Ontario Municipal Insurance Exchange.

Carried

J 3. Report from D. Wilson, Executive Director, Human Resources, Corporate Services, dated April 14, 2015, re: Chief Administrative Officer Recruitment Process (File FE.x)

Mayor Linda Jeffrey put forward a motion to establish a CAO Recruitment Committee, to be comprised of the following Councillors: Regional Councillor Gibson, Regional Councillor Moore, Regional Councillor Medeiros, City Councillor Dhillon, with the Mayor participating as an ex-officio.

Regional Councillor Palleschi advised that he had requested to be a member of this recruitment committee, and questioned why he was not selected.

2015 04 15 Page 8 of 11 J6-9 Minutes Corporate Services Committee

Mayor Jeffrey advised that the recommended list was not intended to exclude Councillors, rather to move forward with the establishment of the committee. Two “new” and two returning Members have been included.

Committee discussion took place with respect to the following: • Suggestion to amend the report to change the composition • Clarification that a short list of qualified candidates will be determined by the recruitment committee, at which time, candidates in the final interview stage will be presented to the entire Council. • Clarification that Human Resources and the City Clerk worked in partnership to develop the terms of reference. A membership of five Councillors was recommended as this composition would not represent quorum, require agendas, or Clerk’s Office support. A membership of six would represent quorum.

The following motion was considered:

CS062-2015 1. That the report from D. Wilson, Executive Director, Human Resources, Corporate Services, dated April 14, 2015, to the Corporate Services Committee Meeting of April 15, 2015, re: Chief Administrative Officer Recruitment Process (File FE.x) be received;

2. That Council approve the proposed recruitment process for hiring a new Chief Administrative Officer as outlined in the report;

3. That a Chief Administrative Officer Recruitment Committee of Council be established to facilitate the recruitment process as per the Terms of Reference attached in the report;

4. That the Executive Director, Human Resources, be designated as the lead staff resource to support the recruitment process and be authorized to begin the RFP process to engage an executive recruitment firm to assist with the search; and,

5. That the composition of the Chief Administrative Officer Recruitment Committee be composed of the following members of Council: 1) Regional Councillor Gibson 2) Regional Councillor Moore 3) Regional Councillor Medeiros 4) City Councillor Dhillon with the Mayor participating as ex-officio.

Carried

K. Referred Matters - nil

2015 04 15 Page 9 of 11 J6-10 Minutes Corporate Services Committee

L. Deferred Matters

L 1. Discussion at the request of Regional Councillor Miles, re: Council/Committee Meeting Calendar.

Regional Councillor Medeiros advised that Regional Councillor Miles expressed a preference to change the current committee structure back to the previous system with Committee of Council and Council.

Committee discussion took place with respect to the following: • Note that the calendar would require revision • Suggestion to start Standing Committee meetings at 9:30 a.m. • Suggestion to rotate the start times of the Committees, similar to the Region of Peel • Questions relating evening meetings and staff response that attendance does not increase as a result • Clarification that a status report will be presented in June 2015, including feedback from Standing Committee Chairs

M. Notices of Motion - nil

N. Correspondence - nil

O. Regional Council Business

Deborah Reader, Executive Assistant, Government Relations, Office of the Chief Administrative Officer, provided an overview of the Regional Council Agenda for April 16, 2015 and the report with respect to the Flood Adaptation Plan. Ms. Reader advised Committee that the Office of the Chief Administrative Officer had distributed the two documents to Members of Council.

In response to a question from Committee, staff advised that a Briefing Report will be provided to Members of Council with respect to the upcoming federal budgets.

P. Councillors Question Period - nil

Q. Public Question Period - nil

2015 04 15 Page 10 of 11 J6-11 Minutes Corporate Services Committee

R. Closed Session

The following motion was considered.

CS063-2015 That Committee proceed into Closed Session in order to address matters pertaining to:

R 1. Advise that is subject to solicitor-client privilege, including communications necessary for that purpose – Freedom of Information request

R 2. Labour relations or employee negotiations – collective agreement matter.

Carried

S. Adjournment

CS064-2015 That the Corporate Services Committee do now adjourn to meet again on Wednesday, April 29, 2015 at 3:00 p.m.

Carried

2015 04 15 Page 11 of 11 Re- IZ^tA 1<2 SaJ BRAMPTON Flower City City„ Council rReP°r' The Corporation of the City of Brampton

Date: April 17,2015

File: RML 2014-046 and RML 2014-053

Subject: SUPPLEMENTARY REPORT: Heart Lake Mitigation Strategy

Contact: Susan Jorgenson, Manager, Environmental Planning (905-874-2054) Nelson Cadete, Supervisor, Traffic Operations (905-874-2552)

Overview:

• The Heart Lake Mitigation Strategy Recommendation Report was presented to the Planning & Infrastructure Services Committee on April 13, 2015.

• The P&IS Committee requested staff to report back with alternatives to draft Recommendation #4 regarding a proposed bi-annual road closure of Heart Lake Road between Countryside Drive and Sandalwood Parkway, for approximately three weeks in both the spring and fall, to accommodate wildlife movement during seasonal migration periods and facilitate local traffic.

• Based on concerns raised, staff has examined numerous alternatives to road closure that would protect wildlife, particularly during seasonal migration periods.

• This report amends Recommendation #4 (now identified as Recommendation #5) and proposes pavement markings (optical speed bars) along Heart Lake Road between Countryside Drive and Sandalwood Parkway in combination with wildlife warning signage focused on reducing speed through the three wetland habitat "hotspot" areas

Recommendations:

1. THAT the report from Susan Jorgenson, Manager, Environmental Planning dated April 17, 2015 to City Council meeting of April 22, 2015 re: "Supplementary Report: Heart Lake Mitigation Strategy" be received;

2. THAT the report from Susan Jorgenson, Manager, Environmental Planning dated March 11, 2015 to the Planning and Infrastructure Services Committee meeting of April 13, 2015 re: "Recommendation Report: Heart Lake Mitigation Strategy" be received; 3. THAT the Heart Lake Mitigation Strategy that identifies immediate, medium and long-term actions to conserve environmental and cultural heritage resources of Heart Lake Road while supporting employment, residential and institutional land uses, and addressing current /future transportation issues, be received; and

4. THAT staff be directed to:

i. Continue to work with Ministry of Transportation to obtain approval of an intersection on Countryside Drive within the Highway 410 Permit Control Area east of Heart Lake Road, to facilitate future traffic from the new employment and residential plans of subdivision that abut Countryside Drive in order to protect the significant natural and cultural heritage resources of Heart Lake Road;

ii. Implement the proposed wildlife eco-passage culverts in partnership with (and funding support from) the Toronto and Region Conservation Authority and local developers; and

iii. Undertake a Heart Lake Road Study subject to 2015 budget approval, to examine: long-term requirements for road infrastructure and management improvements necessary for development, natural and cultural heritage conservation and active transportation purposes; listing Heart Lake Road as a Cultural Heritage Landscape; and designating Heart Lake Road through the 2006 Official Plan Review to maintain a rural road cross- section.

5. THAT staff implement pavement markings along Heart Lake Road between Countryside Drive and Sandalwood Parkway in combination with warning signage focused on reducing speed through the three "hotspot" areas; and

6. THAT this report and the P&IS report dated March 11, 2015 and Council's resolutions be forwarded to the Ministry of Transportation and Ministry of Natural Resources. Toronto and Region Conservation Authority, Etobicoke-Mimico Coalition and Region of Peel.

Background:

Staff prepared the March 11, 2015 Heart Lake Mitigation Strategy Recommendation Report as directed by the Planning, Design and Development Committee (Resolution PDD144-2014) following a resident delegation regarding traffic management on Heart Lake Road to address environmental, cultural heritage and active transportation issues.

The proposed Heart Lake Mitigation Strategy identified immediate, medium and long- term actions to conserve environmental and cultural heritage resources of Heart Lake Road while supporting employment, residential and institutional land uses, and addressing current / future transportation issues, including a priority action to implement bi-annual road closures. City staff proposed yearly bi-annual road closures on Heart Lake Road (HLR) to better accommodate wildlife movement during seasonal migration periods while facilitating local traffic. The road closures of HLR would be for approximately three weeks during each of the spring and fall migration periods and includes:: a "soft" closure north of Sandalwood Parkway that would facilitate local traffic to the Lakeside Garden Gallery, Seventh Day Adventist Church and the Heart Lake Conservation Area; and a "hard" closure between the HLCA entrance to Countryside Drive to divert commuter traffic to adjacent major (Dixie Road) and minor (Kennedy Road) arterial roads. These road closures would be supported by community information including letters to local residents, businesses and institutions, notices in local papers and road signage.

On April 13, 2015, the Planning and Infrastructure Services Committee received a delegation by Dominic Crupi, owner of Lakeside Garden Gallery requesting that the Committee not support the proposed annual soft and hard road closures as the closures may adversely affect their business. Mr. Crupi explained that municipal road closures in the past related to road construction and local events on Heart Lake Road have resulted in significant loss of customers and revenue. The spring season (April to June) is their busiest time of the year.

Current Situation:

The P&IS Committee requested staff to report back with alternatives to the proposed bi annual road closure of Heart Lake Road that would facilitate local traffic and still protect wildlife movement during seasonal migration periods.

Staff has examined numerous alternatives including the use of stop signs, evening closures and speed bumps. In addition, staff spoke with Toronto and Region Conservation Authority staff to better understand wildlife migration timing. Given current spring temperatures, wildlife movement is expected to be ongoing from mid-April to mid- May (frogs and toads during dusk and evening hours) and late-May to late-June (turtles and snakes during the daytime).

As requested by Council, staff considered:

• Stop signs - Analysis of existing traffic patterns at the intersections of Heart Lake Road/Countryside Drive and Heart Lake Road/Southbound Highway 410 off ramp revealed that the conditions at these two intersections do not meet the technical justification to warrant the need for a higher order of traffic control (all way stop or traffic control signals). The implementation of all-way stop control at an intersection that does not meet the technical requirement based on traffic volumes can lead to low compliance and aggressive driving behaviour. Traffic Impact Studies required for the future residential and institutional (school) land uses will further the need for a higher order of traffic control along Heart Lake Road.

• Road closure - based on local business hours, overnight road closures would be between 9:00 p.m. to 7:00 a.m. A 'hard' closure would require staff resources twice daily for the placement and removal of concrete barriers and signage. A 'soft' closure that facilitates local traffic may not discourage drivers from using Heart Lake Road as was found in other jurisdictions such as Burlington. It is felt that both alternate closure options will not adequately address some of the prime wildlife movement that occurs from dawn to early evening which is also the prime commuting time period.

• Speed bumps - Vertical deflections (speed bumps/cushions) as traffic-calming devices, have not been endorsed for use in the City of Brampton. Although investigated for their possible use, there have been adamant concerns from the emergency services agencies with respect to their use on municipal rights-of way. Such issues as delays to response times (Brampton Fire) and negative impact in administrating life-saving health procedures (Ambulance Services) have been cited as concerns. With this in mind, staff do not recommend the implementation of "Speed Cushions" or other vertical deflections on Heart Lake Road at this time.

This report amends Recommendation #4 (now identified as Recommendation #5) and proposes pavement markings (optical speed bars) along Heart Lake Road between Countryside Drive and Sandalwood Parkway, in combination the following series of site specific warning signs that are focused on reducing speed through the three "hotspot" areas:

• "Wildlife" crossing warning signs at each of the three wetland habitat "hotspots";

• Advanced warning signs for the wildlife crossings that advise motorists to reduce speed during the seasonal wildlife movement. These signs will be installed: o north of Sandalwood Parkway, addressing northbound traffic o north of Countryside Drive, addressing southbound traffic

• Flashing amber beacons will supplement the advanced warning signs and will flash only during the seasonal wildlife movement and when triggered by an approaching vehicle.

It is felt that these measures will provide 24-hour awareness exceeding the benefits of a 'soft' evening road closure and best addressing some of the prime time periods when wildlife is migrating. Figure 1 attached illustrates the proposed "wildlife warning" signage plan.

Complimentary to these road management measures, staff will also:

• Expedite construction of the wildlife eco-passage culverts at Hotspots #1 and #2; and

• Undertake monitoring efforts to understand the effectiveness of the pavement markings and reduce speed / wildlife crossing signage including: o Traffic counts pre, during and post the April to June wildlife migration period; and 4 o Request that TRCA continue to monitor Heart Lake Road during the wildlife migration period.

Corporate Implications:

Financial Implications: Implementation of the proposed pavement markings and wildlife signage can be addressed through current municipal staff and operational resources. With funding from the TRCA and local developers, the City will design and install two wildlife eco-passage culverts, at Hotspots #1 and #2.

Strategic Plan:

The Heart Lake Mitigation Strategy supports the Strategic Plan across several priorities including Environmental Stewardship by working with conservation partners on improvements to infrastructure; Growth Management by expanding and promoting active transportation; Economic Development by supporting employment lands.

Conclusion:

Heart Lake Road traverses Provincial and Regional significant natural areas within the City of Brampton where thousands of animals are being killed annually due to vehicle collisions. This study, a first in Brampton, galvanized the community to request Council to protect this unique ecosystem and the cultural heritage landscape.

Citystaff has developed a Heart Lake Mitigation Strategy that proposes immediate, medium and long-term actions to address environmental, cultural heritage, land use planning and transportation / active transportation issues related to Heart Lake Road. Immediate actions recommended include pavement markings on Heart Lake Road between Countryside Drive and Sandalwood Parkway in combination with increased environmental awareness signage including "Reduce Speed When Flashing" and "wildlife crossing" signs at the three identified wetland habitat "Hotspots"; as illustrated in Appendix 1. This option will best address seasonal wildlife migration over an extended time period as recommended by TRCA, will not pose constraints to local businesses, and requires minimal City staff and budget resources.

Monitoring will also be undertaken to assess the effectiveness of these traffic management measures including traffic and road ecology counts. City staff will also expedite installation of the wildlife eco-passage culverts at Hotspots #1 and #2 to ensure alternative wildlife movement opportunities as soon as feasible. Respectfully submitted,

Susan Jorgenson, MClP, RPP Heather MacDonald, MClP, RPP, CHRL Manager, Environmental Planning Director, Policy Planning and Growth Policy Planning and Growth Management Management Planning and Building Division

like Parks, CET Nelson Cadete Director Traffic Operations Supervisor Roads Maintenance and Operations Roads Maintenance and Operations, Planning and Infrastructure Services Planning and Infrastructure Services

Appendices:

1. Figure 1: Heart Lake Road Wildlife Crossing - Reduce Speed Warning Signs and Pavement Markings

Approval for Submission: Initials Date Chair, SMT Department Chief Chief Administrative Officer Jft Ji/oy/tf Figure 1: Heart Lake Road Wildlife Crossing - Reduce Speed Warning Signs and Pavement Markings

CITY OF BRAMPTON Figure 1 Heart Lake Road Mitigation Strategy Wildlife Crossing Reduce Speed Warning Signs and Pavement Markings JVVV/2 Oa:o: Fotnuaiy. 2015 UumOVfl Oawn By: N Cadeto T06 Heart Lake Road K-i-l U BRAMPTON Report bromplonto FlOWef Gty Planning and Infrastructure Services Committee Committee of the Council of The Corporation of the City of Brampton

Date: March 11, 2015 BRAMPTON CITY COUKCIL

File: RML 2014-046 and RML 2014-053 0ATZ:J!Pr(l22,2olS

Subject: RECOMMENDATION REPORT: Heart Lake Mitigation Strategy

Contact: Susan Jorgenson, Manager, Environmental Planning (905-874-2054) Nelson Cadete, Supervisor, Traffic Operations (905-874-2552)

Overview: Heart Lake Road (HLR) is a unique natural area characterized by Provincially and Regionally designated features including: TRCA Heart Lake Conservation Area; a Regional Environmentally Significant Area (ESA); Life and Earth Science Area of Natural and Scientific Interest (ANSI) including Brampton Esker that supports wetlands and eight lakes; Heart Lake Provincially Significant Wetland Complex, the largest wetland complex in Brampton; and federal-provincial species of risk / concern. In September 2014, the Planning, Design and Development Committee received a resident delegation regarding traffic management on Heart Lake Road to address environmental, cultural heritage and active transportation issues. Resolution PDD144-2014 directed staff to report back on the heritage district designation and traffic calming measures. Staff undertook a traffic analysis of the Heart Lake Road / Countryside Drive intersection and has concluded that conditions at this intersection do not warrant a three-way stop. City staff has prepared the Heart Lake Mitigation Strategy that identifies immediate, medium and long-term actions to conserve environmental and cultural heritage resources of HLR while supporting employment, residential and institutional land uses, and addressing current / future transportation issues, including the following priority actions: Pursuing approval from the Ministry of Transportation for an intersection on Countryside Drive within the Highway 410 Permit Control Area; Implementing bi-annual road closures and installing wildlife eco-passage culverts; and Undertaking a Heart Lake Road Study to examine: long-term requirements for road infrastructure and management improvements with regard to development and active transportation; HLR as a Cultural Heritage Landscape; and maintaining the rural character of HLR. K2-2.

Recommendations: 1. THAT the report from Susan Jorgenson, Manager, Environmental Planning dated March 11, 2015 to the Planning and Infrastructure Services Committee meeting of April 13,2015 re: 'Recommendation Report: Heart Lake Mitigation Strategy" be received;

2. THAT the HeartLake Mitigation Strategythat identifies immediate, medium and long-term actions to conserve environmental and cultural heritage resources of Heart Lake Road while supporting employment, residential and institutional land uses, and addressing current / future transportation issues, be received; and

3. THAT staff be directed to:

i. Continue to work with Ministry of Transportation to obtain approval of an intersection on Countryside Drive within the Highway 410 Permit Control Area east of Heart Lake Road, to facilitate future traffic from the new employment and residential plans of subdivisionthat abut Countryside Drive in order to protect the significant natural and cultural heritage resources of Heart Lake Road;

ii. Implementthe proposed wildlife eco-passage culverts in partnership with (and funding support from) the Toronto and Region Conservation Authority and local developers; and

4. THAT staff be authorized to implement yearly bi-annual road closures on Heart Lake Road between Countryside Drive and Sandalwood Parkway, for approximately three weeks in both the spring and fall, to accommodate wildlife movement during seasonal migration periods and facilitate local traffic; and

5. THAT this report and Council's resolution be forwarded to the Ministryof Transportation and Ministry of Natural Resources. Toronto and Region Conservation Authority, Etobicoke-Mimico Coalition and Region of Peel. ia-3

BACKGROUND

On September 8,2014the Planning, Design and Development Committee received a delegation from David Laing, a Brampton resident who is a member of the Brampton Environmental Planning Advisory Committee (2010-2014) and the Etobicoke-Mimico Coalition - Brampton Etobicoke Working Group. Mr. Laing requested thatCouncil consider installing a three-way stop sign at the intersection of Heart Lake Road and Countryside Drive as a means of slowing traffic to minimize future wildlife-vehicle collisions on Heart Lake Road, and allow for safer bicycle and pedestrian traffic. Theconcerns raised in the delegation focused onthe need to protect the unique and significant environmental resources of Heart Lake Road that are Provincially and Regionally designated natural features including: • Terrestrial and hydrological connectionsto Greenbelt and Oak Ridges Moraine natural systems; • TRCA Heart Lake Conservation Area; the 'heart* of HLR Natural Area; • Environmentally Significant Area (ESA); • Life and Earth Science Area of Natural and Scientific Interest (ANSI) including Brampton Esker that supports wetlands and eight lakes; • Heart Lake Provincially Significant Wetland Complex, the largest wetland complex in Brampton; • Significant wild life habitat for federal-provincial species of concern / at risk; and, • Regionally significant woodlands being the largest contiguous woodlands in Brampton.

Resolution PDD144-2014 was passed directing "staffto reportback on the full delegation includingheritage district designation and traffic calming measures" During the discussion on this delegation, senior management requested that staff consider an interim three-way stop sign at Countryside Drive while a comprehensive study of more permanent traffic calming measures is conducted.

This report responds to the request for an interim three-way stop sign and proposes a Heart Lake Mitigation Strategy with immediate, medium and long-term actions to address more permanent traffic calming measures. A proposed long term action is to undertake the Heart Lake Road Study to comprehensively address the impacts of future traffic demands.

CURRENT SITUATION

Heart Lake Road (HLR) is thought to have been a 'corduroy log' road built in early to mid-1800s, and traverses the Brampton Esker through wetlands, woodlands and wildlife habitat. In comparison to the majority of lands in Brampton, limited active agriculture has occurred along HLR due to the significant natural constraints. The largest land holding along HLR is the Heart Lake Conservation Area owned by the Toronto and Region Conservation Authority (TRCA). Minimal development has occurred along HLR, consisting of primarily older residential lots, agarden centre and place of worship. Between HLR and Highway 410, four properties are under application for development including employment, residential and private school land uses. Concerns regarding Heart Lake Road are related to: 1. Protection of the Heart Lake Road Natural Area; 2. Conservation of the Cultural Heritage Landscape; 3. Facilitation of Land Use Development; and 4. Management of Long Range Transportation Planning, including active transportation (i.e. pedestrians and bicycles).

1. Protection ofthe Heart Lake Road Natural Area Heart Lake Road, between Bovaird Drive to just north of Mayfield Road, represents one of the largest and most diverse natural areaswithin the City of Brampton as shown on Appendix1, Figure 1. The focus of this report is on that portion of the Heart Lake Road Natural Area between Sandalwood Parkway and Mayfield Road, and includes the following designated Provincially and Regionally significant and sensitive natural features: • The Brampton Esker, designated a Regional Earth Science ANSI, provides a regional terrestrial and hydrological linkage to the Provincial Greenbelt and Oak Ridges Moraine natural systems (see Appendix 1, Figure 1). The Esker supports provincially significant wetlands and approximately eight lakes from Mayfield Road to Queen Street, including Heart Lake and Teapot Lake within the Heart Lake Conservation Area; • Heart Lake Conservation Area (HLCA) owned by the Toronto and Region Conservation Authority, is the environmental heart of the Heart Lake Road Natural Area. The HLCA is a 1.82 square kilometre area that is characterized by Provincially and Regionally significant natural heritage areas (see Appendix 1, Figure 2) including: • A Provincial Life Science Area of Natural and Scientific Interest (ANSI); • Wetlands that are part of the Heart Lake Provincially Significant Wetland Complex; • A significant wildlife habitat for federal and provincial species at risk / concern; • A Regional Environmentally Significant Area (ESA); and, • Regionally significant woodlands. • The Heart Lake Provincially Significant Wetland complex is one of largest remaining wetland complexes on the Peel South Slope and is home to locally and regionally rare species, as well as the Snapping Turtle listed as a provincial and federal Species of Concern. The Complex is centred on the Brampton Esker K2-5

along bothsides of Heart Lake Road, and extends from the Etobicoke Creek valley in Caledon to Bovaird Drive (see Appendix 1, Figures 2 and 3). In May 2014, Council approved the Brampton Grow Green Environmental Master Plan Implementation Action Plan. Under the goal "to manage LAND to sustain the natural environment", there are actions related to Natural Heritage. One ofthe actions isto work with the Province, Region of Peel, Conservation Authorities and the Ontario Road Ecology Group on a city-wide Road Ecology Strategy and specifically, to implement a road ecology mitigation Strategy for Heart Lake Road including traffic management and road improvements, such as eco-passages, environmental awareness and signage. Current actions include: Heart Lake Road Ecology Monitoring Project(HLREMP): The HLREMP was undertaken bythe Toronto and Region Conservation Authority (TRCA) and the Etobicoke-Mimico Coalition - Brampton Etobicoke Working Group (BEWG) in collaboration with the Ontario Road Ecology group and Fleming College. In 2010 and again in 2012, the HLREMP conducted intensive surveys of Heart Lake Road, between Mayfield Road and Sandalwood Parkway. The results of these surveys demonstrate that annually thousands of incidents of wildlife mortality are directly related to wildlife vehicle collisions (see Appendix 2). The greatest percentage of wildlife mortality occurred at Hotspots #1, #2 and #3 which correspond to three large wetlands / wildlife habitats bisected by Heart Lake Road between Sandalwood Parkway and Countryside Drive, as illustrated in Appendix 3. The HLREMP is Brampton's first road ecology study and has helped to quantify the annual loss of amphibians, reptiles, mammals and birds to wildlife-vehicle collisions, and provides recommendations for management and mitigation measures on Heart Lake Road. The HLREMP was presented by Toronto and Region Conservation Authority to the Brampton Environmental Planning Advisory Committee (BEPAC) in 2011 and 2013. David Laing, a Brampton resident (who is also a member of BEPAC and BEWG) delegated to the City's Planning, Design and Development Committee in September 2014. Traffic Calming Analysis: To address the delegate's concerns regarding existing traffic conditions along Heart Lake Road and its impact on wildlife mortality, staff assessed vehicle volume and speed data to determine whether conditions warranted the need for an engineering solution. Analysis of existing traffic patterns at the intersections of Heart Lake Road / Countryside Drive and Heart Lake Road / Southbound Highway 410 off ramp revealed that conditions at these two intersections do not meet the technical justification to warrant a three-way stop. Pending installation and monitoring of the proposed wildlife eco-passage culverts on Heart Lake Road (as described in the Heart Lake Mitigation Strategy and illustrated on Appendix 3), staff has identified an opportunity to implement yearly bi-annual road closures on Heart Lake Road to accommodate wildlife movement during seasonal 5 K.Z-

2. Conservation of the Cultural Heritage Landscape In addition to its significant and diverse natural heritage resources, Heart Lake Road from Sandalwood Parkway to Mayfield Road is a unique Cultural Heritage Landscape in Brampton. The road's continuing rural and relatively undisturbed setting has long represented a buffer and retreat from an increasingly urbanizing environment.

Current actions include: Resident Delegation: In April 2014, the Brampton Heritage Board (BHB) received a delegation and community petition from the public regarding the possible recognition of Heart Lake Road as a cultural heritage landscape. A detailed report by Dayle and David Laing was presented to the BHB that provided an excellent overview of the geological and ecological setting of Heart Lake Road, as wellas human settlement activities from the Paleo-lndian and Archaic Periods (prior to 1,000 BC) through to the Euro-Canadian period (beginning 1805), including the earliest pioneers to commercial enterprise on Heart Lake and land acquisition of the Heart Lake Conservation Authority by the Etobicoke Mimico Conservation Authority (now called Toronto and Region Conservation Authority). Heart Lake Conservation Area was formed in 1956 with the initial purchase of 63.3 hectares of land from Allan E. Taylor, and by 1982, nine more properties of land were added toprotect the wetland area, which provides natural water storage in the headwaters of Etobicoke Creek. Listing Heart Lake Road as a Cultural Heritage Landscape would mean that the City can request special studies including heritage impact assessments for planning applications and infrastructure projects that may have direct impacts on Heart Lake Road. These studies will be able to identifyappropriate measures that can alleviate 6 KZ-7 impacts to the cultural heritage landscape and / orenhance its cultural heritage value. A listing would allow road improvements such as simple bike lane, wildlife culverts, thatdo notnegatively impact the cultural heritage attributes ofthe landscapeor diminish the landscape, Projects that would significantly widen the road, introduce elements ofan urban cross-section (e.g. curbs), signage / visual clutter, remove vegetation, etc. are the types of projects that would not be supported. The Heritage Board referred the matter to staff for further review.

3. Approval ofLand Use Development The City is processing fourdevelopment applications along Heart Lake Road that will resultin increased truckand car traffic. Two employment lands and one residential plan of subdivision are located between Highway 410 and Heart Lake Road, north and south of Countryside Drive respectively. A private school (institutional) application is proposed off Heart Lake Road north of the employment lands. Appendix 3 illustrates the location of these proposed developments. Draft approval is anticipated for the four plans in 2015. The Sandringham-Wellington Secondary Plan identifies the need for an intersection on Countryside Drive to support development in this area. To date, only two (2) full moves accesses onto Heart Lake Road (north and south of Countryside Drive) have been planned in response to MTO's guidelines that restrict intersections within the Highway 410 Permit Control Area. It is City policyto generally establish two points of access for residential plans of subdivision for emergency services.

Current actions include: Countryside Drive Intersection: It is the City staffs opinion that an intersection on Countryside Drive would best facilitate access and traffic management for the new employment and residential developments. Without an intersection on Countryside Drive, all future trafficfrom these developments will be tunneled onto Heart Lake Road increasing wildlife-vehicle collisions beyond that which is already occurring from existing traffic volumes. Staff assessed the potential for an intersection on Countryside Drive (as illustrated in Appendix 4) to facilitate trafficto and from the three new development proposals. The City's transportation planning staff undertook a technical analysis of the Countryside Drive intersection and future Highway 410 access ramps and determined the following:

• There are no short or medium-term impacts on the functioning of Highway 410, since there are currently no entry / exit ramps to Countryside Drive; In the long-term when the Highway 410 entry and exit ramps are constructed, traffic operational impacts to Highway 410 would be minimal based on the following factors; • Access ramps will be limited to the northwest and northeast quadrants of the interchange (i.e. no future ramp on the southwest quadrant of the interchange, from eastbound Countryside Drive to southbound Hwy 410); K2-B

• The proposed intersection spacing between Heart Lake Road and the westerly limit ofthe future Highway 410 ramp location is approximately 197m and 163m respectively as illustrated in Appendix 4; • Theexisting road grade/ profile ofCountryside Drive westerly from the existing overpass of Highway 410 can support a mid-block intersection; • Countryside Drive at Heart Lake Road will ultimately remain as a T intersection which will limit traffic utilizing this section of Countryside Drive; and, • The existing cross-section ofCountryside Drive west of Highway 410 is five lanes (two lanes per direction plus a continuous centre turn lane). As a result of the traffic analysis, staff sent a letter to the Ministry of Transportation as a Preliminary Application forConstruction ofa new intersection on Countryside Drive, within the Ministry of Transportation's PermitControl Area, west of Highway410 and east of Heart Lake Road. In November 2014, MTO project management staff sent an email indicating that they are unable to support the proposed intersection as it does not conform to their current spacing standards. Following this email, City staff met with senior MTO staff and has agreed to undertake further investigation of traffic management and safety issues for a non-signalized intersection on Countryside Drive, as illustrated on Appendix 4.

Heart Lake Road Improvements: Two of the proposed development applications (Emery Investments and Khalsa School) along Heart Lake Road have submitted Traffic Impact Studies that recommend road improvements, including north and southbound turning lanes to access the new employment and institutional land uses. These recommendations will be further reviewed through the proposed Heart Lake Road Study.

4. Long Range Transportation Planning Heart Lake Road north of Sandalwood Parkway is currently constructed to a two lane ruralcross-section within a 26 metre right-of-way. Traffic counts identifyapproximately 3700 -5000 vehicles per day using this road, with minimal trips originating from the existing residential and commercial properties along Heart Lake Road. The City has no plans to reconstruct and/or expand Heart Lake Road based on existing or anticipated future trafficvolumes. The Transportation Master Plan (TMP) shows Heart Lake Road in the long-term road network (2041) as four lanes between Bovaird Drive and Sandalwood Parkway, and remaining as two lanes from Sandalwood Parkway to Mayfield Road. The City's 10 Year Capital Budget does not include any changes to Heart Lake Road. The City's Official Plan 2006 does however, designate, Heart Lake Road as a Minor Arterial (26 to 30 metres wide) that would require land conveyance from development applications to meet ultimate road rights-of-way of up to 30 metres. These road allowance takings would be to construct an urban cross-section including curb and

8 VCZ-0! gutter and turning lane/s which would compromise the ability to conserve natural and cultural heritage features. Current actions include: The 2006 Official Plan Review is currently underway and is an opportunity to implement recommendations from the proposed Heart Lake Road Study review of its designation with regard to maintainingthe road's ruralcharacter.

Heart Lake Mitigation Strategy

As directed by City Council, staff has developed the Heart Lake Mitigation Strategy that identifies immediate, medium and long-term actions to address environmental, cultural heritage, land use planning and transportation issues. The Strategy recommends the following planning, infrastructure and traffic management measures for Heart Lake Road:

Immediate Actions: • Continue to pursue MTO approval for an intersection on Countryside Driveto facilitate access and future traffic from the three new proposed development applications; • Install road signs to identify the significant natural areas and wildlife habitat; • In partnership with (and funding support from) the Toronto and Region Conservation Authority, complete planning, design and installation of the wildlife eco-passage culvert and associated directional fencing at Hotspot #1 in summer/ fall 2015, as illustrated in Appendix 3; • Apply pavement markings (optical speed bars) along Heart Lake Road to reduce vehicle speeds through the three identified "Hotspot" areas; and • Implement yearly bi-annual road closures on Heart Lake Road between Countryside Driveand Sandalwood Parkway for approximately three weeks in both the spring and fall to accommodate wildlife movement during seasonal migration periods. Refer to Attachment 5 for an illustration of the proposed road closures. Information letters will be sent to local residents, businesses and institutions, and other communication materials will be prepared to inform both local traffic and commuters including notices in local papers and road signage.

Medium-term Action: • In partnership with (and funding support from) Emery Investments and Metrus Development, undertake the planning, design and installation of the wildlife eco passage culvert and associated directional fencing at Hotspot #2 in 2016, as illustrated in Appendix 3. K2-IO

Longer Term Actions: • Undertake a Heart Lake Road Study that will: • Examine the ability ofexisting road infrastructure and managementand maintenance measures to address future traffic demands from new employment, residential and institutional land uses, and promote active transportation and ensure pedestrian safety (e.g. accommodating bike lanes / multi-use, additional traffic calming measures); • Examine the appropriateness for the inclusion of Heart Lake Road (from Sandalwood Parkway to Mayfield Road) as a Listed Cultural Heritage Landscape to the Municipal Register of Cultural Heritage Resources under Section 27 of the Ontario Heritage Act; • Review the road designation of Heart Lake Road to conserve a rural two- lane road; • Identify management measures such as naturalization and road ecology monitoring; and, • Identify road infrastructure improvements to support the planning, design and installation of the wildlife eco-passage culvert at Hotspot #3, as illustrated in Appendix 3. • Develop a comprehensive communication plan to engage and educate the Brampton community and external travelers about the significance of the Heart Lake Road Natural Area and the City's long-term management of Heart Lake Road.

CORPORATE IMPLICATIONS

Financial Implications:

The Heart Lake Mitigation Strategy is intended to build on the recommendations from the Heart Lake Road Ecology Monitoring Program initiative. With funding from the TRCA and local developers, the City will design and install two wildlife eco-passage culverts, at Hotspots #1 and #2. The other immediate and medium-term actions can be addressed through current municipal staff and operational resources. A portion of funding for the remaining wildlife eco-passage culvert at Hotspot #3 will be submitted as part of future City budget planning. Preparing the Heart Lake Road Studywill require capital budget funding and a request of $150,000 has been submitted for 2015. Recommendations resulting from the study may identify capital budget funding and City resources requirements which will be discussed by Senior ManagementTeam and brought forward to Council.

10 K.2-U

Other Implications:

Planning & Infrastructure Services staff will work with the City's Strategic Communications Division to develop communication materials for the bi-annual HLR road closures, and a communication plan for the Heart Lake Road Study.

Strategic Plan:

The Heart Lake Mitigation Strategy supports the Strategic Plan across several priorities including: • "Preserving" (Environmental Stewardship) to "balance ourNatural, Built and Cultural Environments". The study further supports the Strategic Plan tactic to "Be an environmentalleader..." by working with conservation partners on improvements to infrastructure. • "Growing" (Growth Management) by expanding and promoting active transportation to move people, and advocating for road improvements with the Province of Ontario; and • Thriving" (Economic Development) bysupporting employment lands.

CONCLUSION

Heart Lake Road traverses one of the most Provincially and Regionally significant natural areas within the City of Brampton. The Heart Lake Road Ecology Monitoring Project has proven that thousands of animals are being killed annually due tovehicle collisions. This study, a first in Brampton, galvanized the community to requestCouncil toprotect this unique ecosystem andthecultural heritage landscape. City staff hasdeveloped a Heart Lake Mitigation Strategy that proposes immediate, medium and long-term actions toaddress environmental, cultural heritage, land use planning and transportation / active transportation issues related to Heart Lake Road. The Strategy includes undertaking the Heart Lake Road Study toexamine opportunities to manage existing traffic as well as future traffic generated by new employment, residential and institutional developments on Heart Lake Road in a safe, responsible manner, that will preserve the unique natural heritage features and cultural heritage landscape, and promote safe, active transportation for pedestrians and cyclists. Apriority action includes seeking approval from the Ministry of Transportation (MTO) for an intersection onCountryside Drive that would be located within the Highway 410 Permit Control area to facilitate future traffic from two employment and one residential plans of subdivision that abut Countryside Drive. Staff will undertake further investigation of traffic management and safety issues for a non-signalized intersection on Countryside Drive and provide this information to MTO. By supporting an intersection on Countryside Drive, the Ministry of Transportation will be playing a significant role in helping to reduce future wildlife mortalities on Heart Lake Road and promote safer active transportation. When integrated with other actions in the City's comprehensive Heart Lake Mitigation Strategy, the collective efforts will serve as a model in Ontario demonstrating how municipalities, the Province, Conservation

11 ICZ-12L

Authorities, developers and residents can work together to address significant environmental, cultural, social and economic issues.

Respectfully submitted;

./.J.Vi ) AsLrjQ&ruL^ y Susan Jorgenson, MCIP, RPP Heather MacDonald, MCIP, RPP, CHRL Manager, Environmental Planning Director, Policy Planning and Growth Policy Planning and Growth Management Management Planning and Building Division

Nelson Cadete like Parks, CET Traffic Operations Supervisor Director Roads Maintenance and Operations, Roads Maintenance and Operations Planning and Infrastructure Services Planning and Infrastructure Services

1. Heart Lake Natural Area 2. Heart Lake Road Ecology Monitoring Project 3. Heart Lake Mitigation Strategy 4. Context Plan: Proposed intersection on Countryside Drive within Highway 410 Permit Control Area 5. Heart Lake Rod Proposed Seasonal Road Closures

Approval for Submission: Initials Date Chair, SMT Q£ VMM'mm Department Chief lK Chief Administrative Officer /./''l /-r/^y/t"^

12 KZ-13

Appendix 1: Heart Lake Natural Area The Heart Lake Road Natural Area (Natural Area) represents one ofthe largest natural areas within the City of Brampton and includes unique provincially and regionally designated significant and sensitive natural features including: • Located in the Etobicoke Creek subwatershed and extending along the Brampton Esker, the Natural Area isconnected tothe provincial Greenbelt and Oak Ridges Moraine natural systems via terrestrial and hydrological linkages ofthe Esker (see Figure 1). The Natural Area extends from the Etobicoke Creek valley (in Caledon) south to Bovaird Drive and forms the headwaters of Spring Creek (the east tributary of Etobicoke Creek).

• TRCA's Heart Lake Conservation Area (HLCA) is the environmental heart of the Natural Area. The HLCA is a 1.82 square kilometre regionally significant natural heritage area(see Figure 2) designated as; an Environmentally Significant Area (ESA); a Life and Earth Science ANSI; contains 15 wetlands (part of the Heart Lake Provincially Significant Wetland Complex); provides habitat for federal and provincial species of concern / at risk and significant wildlife habitat; and contains regionally significantwoodlands. Heart Lake and Teapot Lake are natural kame lakes on the Brampton Esker within the HLCA. In addition to its many significant and sensitive natural features and functions, the HLCA is a primary outdoor education classroom and recreational centre for both the residents of Brampton and visitors.

• The Brampton Esker (a geologic formation on the Peel South Slope) abuts the Oak Ridges Moraine and is designated an Earth Science ANSI (see Figure 1). The Esker is a significant hydrological feature that previously provided Brampton's potable water supply (prior to the Lake Ontariowater system), and supports both provincially significant wetlands and approximately 8 lakes from Mayfield Road to Queen Street, including Heart Lake and Teapot Lake.

• The Heart Lake ProvinciallySignificant Wetland complex contains 40 wetland communities located primarily along Heart Lake Road from (1 kilometre) north of Mayfield Road (Caledon) to Bovaird Drive (Brampton), as shown on Figure 3. The HLPSW is one of largest remaining wetland complexes on the Peel South Slope and is home to locally and regionally rare species, as well as the Snapping Turtle listed as a provincial and federal Species of Concern; and

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Figure 1: Landscape Context of Heart Lake Natural Area Brampton Natural Heritage

ii ... . Legend 1I. . Ml »• Mb *M «af h Conservation Ik. 1 K I A Mtr. BNfWM* (a MIX. Greenbelt Boundary ««Mii*iiwalmiH«iiilik

TRCA Target System i • f »** .r...... ^_m i. j«

** Existing Natural Cover - :.ttm Potential Natural Cover 1-niWlh (.Nt-Wwna l«Wiib(i • «t*.*4.-. ImIhMmIi. 0 Heart Lake Road Natural Area \U» i«W nirihi»|vkW[***....« Dale 1074/20 M 5 firnmpton Enker

14 K 2.-15

Figure 2: Heart Lake Road Natural Areas and Features (Excerpt Official Plan Schedule D)

Town of Caledon

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BBRAMPTON Y Hw»n Ufc* Road Ar»a: FWgionaty Significant Natural A*a* RMCt, IU— •«M«HIII«I It

15 K2-IC

Figure 3: Heart Lake Provincially Significant Wetland Complex

Provincially Significant >

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Appendix 2: Heart Lake Road Ecology Monitoring Project

Total WVCs Phase II, 2013

10K 1 I/-'

" Frog/Toad

• Mammal

• Turtle

Unidentified

•Snake L^ Salamander/Newt

Figure 56. Phase II, HLREMP fatalities 2013.

Figure 57. Phase I. HLREMPfatalities 2011

17 K2-IS

Appendix 3: Heart Lake Mitigation Strategy

BRAMPTON Heart Lnko Rood Wildlife Miligalion Strategy flowrGry umu'-i'»«(.«- Prceotad Road Accvuvt • "•••i»«»'«o>*>.WM»,ti«rMBo«ao»«

I I IVm.1 |Mw hl^ll* £2-1^

Appendix 4: Context Plan ofProposed intersection on Countryside Drive within the Highway 410 Permit Control Area

19 \C2-2lo

Appendix 5: Heart Lake Road Proposed Seasonal Road Closures

CITY OF BRAMPTON ATTACHMENT 5 Heart Lako Road Mitigation Strategy Seasonal Road Closuro D«M ftbr-^i. JOI5 T06 - Hoart Lako Road IxyX't LIMITS OF THE RECOMMENNOB) ROAD CLOSURE

20 K-i-l U BRAMPTON Report bromplonto FlOWef Gty Planning and Infrastructure Services Committee Committee of the Council of The Corporation of the City of Brampton

Date: March 11, 2015 BRAMPTON CITY COUKCIL

File: RML 2014-046 and RML 2014-053 0ATZ:J!Pr(l22,2olS

Subject: RECOMMENDATION REPORT: Heart Lake Mitigation Strategy

Contact: Susan Jorgenson, Manager, Environmental Planning (905-874-2054) Nelson Cadete, Supervisor, Traffic Operations (905-874-2552)

3. THAT staff be directed to:

i. Continue to work with Ministry of Transportation to obtain approval of an intersection on Countryside Drive within the Highway 410 Permit Control Area east of Heart Lake Road, to facilitate future traffic from the new employment and residential plans of subdivisionthat abut Countryside Drive in order to protect the significant natural and cultural heritage resources of Heart Lake Road;

ii. Implementthe proposed wildlife eco-passage culverts in partnership with (and funding support from) the Toronto and Region Conservation Authority and local developers; and

BACKGROUND

CURRENT SITUATION

Heart Lake Mitigation Strategy

CORPORATE IMPLICATIONS

Financial Implications:

10 K.2-U

Other Implications:

Strategic Plan:

CONCLUSION

11 ICZ-12L

Authorities, developers and residents can work together to address significant environmental, cultural, social and economic issues.

Respectfully submitted;

Approval for Submission: Initials Date Chair, SMT Q£ VMM'mm Department Chief lK Chief Administrative Officer /./''l /-r/^y/t"^

12 KZ-13

13 K^-lH

Figure 1: Landscape Context of Heart Lake Natural Area Brampton Natural Heritage

ii ... . Legend 1I. . Ml »• Mb *M «af h Conservation Ik. 1 K I A Mtr. BNfWM* (a MIX. Greenbelt Boundary ««Mii*iiwalmiH«iiilik

TRCA Target System i • f »** .r...... ^_m i. j«

14 K 2.-15

Figure 2: Heart Lake Road Natural Areas and Features (Excerpt Official Plan Schedule D)

Town of Caledon

I &4fig&»oo*ec»[ZZ) CD

»•- ".. !• .

BBRAMPTON Y Hw»n Ufc* Road Ar»a: FWgionaty Significant Natural A*a* RMCt, IU— •«M«HIII«I It

15 K2-IC

Figure 3: Heart Lake Provincially Significant Wetland Complex

Provincially Significant >

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Appendix 2: Heart Lake Road Ecology Monitoring Project

Total WVCs Phase II, 2013

10K 1 I/-'

" Frog/Toad

• Mammal

• Turtle

Unidentified

•Snake L^ Salamander/Newt

Figure 56. Phase II, HLREMP fatalities 2013.

Figure 57. Phase I. HLREMPfatalities 2011

17 K2-IS

Appendix 3: Heart Lake Mitigation Strategy

BRAMPTON Heart Lnko Rood Wildlife Miligalion Strategy flowrGry umu'-i'»«(.«- Prceotad Road Accvuvt • "•••i»«»'«o>*>.WM»,ti«rMBo«ao»«

I I IVm.1 |Mw hl^ll* £2-1^

Appendix 4: Context Plan ofProposed intersection on Countryside Drive within the Highway 410 Permit Control Area

19 \C2-2lo

Appendix 5: Heart Lake Road Proposed Seasonal Road Closures

CITY OF BRAMPTON ATTACHMENT 5 Heart Lako Road Mitigation Strategy Seasonal Road Closuro D«M ftbr-^i. JOI5 T06 - Hoart Lako Road IxyX't LIMITS OF THE RECOMMENNOB) ROAD CLOSURE

20 K-i-l U BRAMPTON Report bromplonto FlOWef Gty Planning and Infrastructure Services Committee Committee of the Council of The Corporation of the City of Brampton

Date: March 11, 2015 BRAMPTON CITY COUKCIL

File: RML 2014-046 and RML 2014-053 0ATZ:J!Pr(l22,2olS

Subject: RECOMMENDATION REPORT: Heart Lake Mitigation Strategy

Contact: Susan Jorgenson, Manager, Environmental Planning (905-874-2054) Nelson Cadete, Supervisor, Traffic Operations (905-874-2552)

3. THAT staff be directed to:

i. Continue to work with Ministry of Transportation to obtain approval of an intersection on Countryside Drive within the Highway 410 Permit Control Area east of Heart Lake Road, to facilitate future traffic from the new employment and residential plans of subdivisionthat abut Countryside Drive in order to protect the significant natural and cultural heritage resources of Heart Lake Road;

ii. Implementthe proposed wildlife eco-passage culverts in partnership with (and funding support from) the Toronto and Region Conservation Authority and local developers; and

BACKGROUND

CURRENT SITUATION

Heart Lake Mitigation Strategy

CORPORATE IMPLICATIONS

Financial Implications:

10 K.2-U

Other Implications:

Strategic Plan:

CONCLUSION

11 ICZ-12L

Authorities, developers and residents can work together to address significant environmental, cultural, social and economic issues.

Respectfully submitted;

Approval for Submission: Initials Date Chair, SMT Q£ VMM'mm Department Chief lK Chief Administrative Officer /./''l /-r/^y/t"^

12 KZ-13

13 K^-lH

Figure 1: Landscape Context of Heart Lake Natural Area Brampton Natural Heritage

ii ... . Legend 1I. . Ml »• Mb *M «af h Conservation Ik. 1 K I A Mtr. BNfWM* (a MIX. Greenbelt Boundary ««Mii*iiwalmiH«iiilik

TRCA Target System i • f »** .r...... ^_m i. j«

14 K 2.-15

Figure 2: Heart Lake Road Natural Areas and Features (Excerpt Official Plan Schedule D)

Town of Caledon

I &4fig&»oo*ec»[ZZ) CD

»•- ".. !• .

BBRAMPTON Y Hw»n Ufc* Road Ar»a: FWgionaty Significant Natural A*a* RMCt, IU— •«M«HIII«I It

15 K2-IC

Figure 3: Heart Lake Provincially Significant Wetland Complex

Provincially Significant >

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Logond

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16 £2-r?

Appendix 2: Heart Lake Road Ecology Monitoring Project

Total WVCs Phase II, 2013

10K 1 I/-'

" Frog/Toad

• Mammal

• Turtle

Unidentified

•Snake L^ Salamander/Newt

Figure 56. Phase II, HLREMP fatalities 2013.

Figure 57. Phase I. HLREMPfatalities 2011

17 K2-IS

Appendix 3: Heart Lake Mitigation Strategy

BRAMPTON Heart Lnko Rood Wildlife Miligalion Strategy flowrGry umu'-i'»«(.«- Prceotad Road Accvuvt • "•••i»«»'«o>*>.WM»,ti«rMBo«ao»«

I I IVm.1 |Mw hl^ll* £2-1^

Appendix 4: Context Plan ofProposed intersection on Countryside Drive within the Highway 410 Permit Control Area

19 \C2-2lo

Appendix 5: Heart Lake Road Proposed Seasonal Road Closures

CITY OF BRAMPTON ATTACHMENT 5 Heart Lako Road Mitigation Strategy Seasonal Road Closuro D«M ftbr-^i. JOI5 T06 - Hoart Lako Road IxyX't LIMITS OF THE RECOMMENNOB) ROAD CLOSURE

20 LM

Office of the Chair

RECEIVED CLERK'S DEPT. April 2, 2015 Resolution No. 2015-188 APR i k M15 The Honourable Kathleen Wynne Premier Legislative Building, Queen's Park REG. NO.: BRAMPTON CITY COUNCIL Toronto, ON, M7A 1A1 FiLE WO.:.

Dear Ms. Wynne:

Subject: Bill 52. the Protection of Public Participation Act Iam writing to advise that Peel Regional Council approved the following resolution at its meeting held on March 26, 2015: That the Town of Aurora Resolution of February 10, 2015 regarding Bill 52, the Protection of Public Participation Act, set out as follows be endorsed:

"Whereas the Provincial Government has recently introduced "Bill 52, Protection ofPublic Participation Act, 2014"; And whereas, Bill 52 seeks to amend the Courts ofJustice Act, the Libel and Slander Act and the Statutory Powers Procedure Act in order to protect expression on matters of public interest; And whereas, Bill 52 is commonly referred to as Anti-SLAPP legislation and is intended to enact many of the recommendations put forward by the Anti-SLAPP Advisory Panel of2010; And whereas, SLAPP litigation, an acronym for Strategic Lawsuits Against Public Participation, is a tactic which is often viewed as a means to silence, intimidate and deter people from participating in discussions on matters of public interest; And whereas, the Province has stated that the ability to freely participate in public discussion about matters of public interest without fear of retribution, is fundamental to a fair and democratic society; Now therefore be it resolved that, the Town of Aurora express its support for Bill 52 which should help protect and encourage freedom of expression on matters of the public interest and discourage the use ofthe courts in ways that unduly limit thatfreedom;

The Regional Municipality Of Peel 10Peel Centre Dr., Suite A, Brampton, ON L6T4B9 905-791-7800 Fax 905-791-2567

Website: www.peelregion.ca Ll-2.

And further, that the Mayor be requested to write a letter and forward this resolution to the Honourable Kathleen Wynne, Premier of Ontario, Chris Ballard, MPP for Newmarket-Aurora, and to the Association of Municipalities of Ontario (AMO);

And further, that the Clerk be requested to circulatethis resolution to all municipalities in Ontario to request endorsement of this resolution be sent directly to the Government of Ontario".

And further, that a copy of this resolution be forwarded to the Honourable Kathleen Wynne, Premier of Ontario; the Association of Municipalities of Ontario; and all Peel Region M.P.P.s; the City of Mississauga; the City of Brampton and the Town of Caledon.

Yours truly,

Frank Dale Regional Chair

FD:jw

Russ Powers, President, Association ofMunicipalities ofOntario Eve Adams, MP, Mississauga-Brampton South Stella Ambler, MP, Mississauga South BradButt, MP, Mississauga-Streetsville Bob Dechert, MP, Mississauga-Erindale Parm Gill, MP, Brampton-Springdale The Honourable Bal Gosal, MP, Bramalea-Gore-Malton Wladyslaw Lizon, MP, Mississauga East-Cooksville Kyle Seeback, MP, Brampton West David Tilson, MP, Dufferin-Caledon Dipika Dameria, MPP, Mississauga East-Cooksville BobDelaney, MPP, Mississauga-Streetsville Vic Dhillon, MPP, BramptonWest Sylvia Jones, MPP, Dufferin-Caledon Amrit Mangat, MPP, Mississauga-Brampton South Jagmeet Singh, MPP, Bramalea-Gore-Malton The Honourable Charles Sousa, MPP, Mississauga South The Honourable Harinder Takhar, MPP, Mississauga-Erindale Harinder Mahli, MPP, Brampton-Springdale Peter Fay, Clerk, City of Brampton Crystal Greer, Clerk, City of Mississauga Carey de Gorter, Clerk, Town of Caledon