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Southeastern Pennsylvania Transportation Authority I

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Southeastern Pennsylvania Transportation Authority I SOUTHEASTERN PENNSYLVANIA TRANSPORTATION AUTHORITY AGENDA REGULAR MEETING To Be Held at 3:00 PM JUNE 27, 2019 1234 Market Street, Mezzanine Level Philadelphia, PA 1. Approval of Minutes of the Regular Board Meeting of May 23, 2019 2. Financial Report 3. Resolutions I. Administration Committee Review A. Renewal of Blanket Railroad Protective Liability Insurance with Aspen Insurance Company B. Award of Contracts Pursuant to Request for Proposal II. Operations Committee Review A. Items for Consideration 1. Supplemental Reimbursement Agreement Between SEPTA and Pennsylvania Department of Transportation Pertaining to the Reconstruction of Richmond Street and Related Elements as Part of the State Route 95, Section AFl Project 2. Fiscal Year 2020 Annual Service Plan 3. Acquisition of Permanent Easements and Temporary Construction Easements from Private Property Owners and Lower Merion Township in Connection with the Phase 1 Improvements at Ardmore Station Project Located in Lower Merion, Montgomery County Agenda June 27, 2019 B. Authorization to Award Contracts for Various Procurements C. Award of Contracts for Sole Source Procurements D. Authorization to Execute Change Orders and Amendment 4. Report of General Manager I 2 6/27/19 R E S 0 L U T I 0 N re RENEWAL OF BLANKET RAILROAD PROTECTIVE LIABILITY INSURANCE WITH ASPEN INSURANCE COMPANY WHEREAS, railroad protective liability ("RRP") insurance insures a railroad against property damage and personal injury claims that arise out of construction that is performed on or within 50 feet of the railroad's right-of-way; and WHEREAS, when SEPTA performs work, through contractors, on rights-of-way that National Railroad Passenger Corporation ("Amtrak") and/ or CSX Transportation ( "CSXT") owns, SEPTA is contractually required to provide RRP insurance which protects Amtrak and/or CSXT; and WHEREAS, in 2018 SEPTA purchased from Aspen Insurance Company ("Aspen") three RRP insurance policies, one in which only SEPTA is the named insured, another in which SEPTA and Amtrak are named insureds and another in which SEPTA and CSXT are named insureds; and WHEREAS, the three RRP insurance policies will expire on August 1, 2019 at a combined expiring premium of $208,258; and Page 1 of 3 WHEREAS, the Risk Management Advisory Committee (RMAC) solicited the RRP Program extensively with a 2. 67 % increase of project exposures from various carriers for the same terms and conditions as the expiring policies; and WHEREAS, the quote by Aspen provided the most competitive premium for renewal of the three policies and removed the minimum project premium of $2,000, at an annual premium total of $220, 692 for the period of August 1, 2019 through August 1, 2020, based upon estimated project costs for work performed on or within 50 feet of the railroad; and WHEREAS, the Risk Management Advisory Committee and staff requested that the General Manager recommend that the Board authorize SEPTA to renew with Aspen the RRP insurance under the terms and conditions that are set forth above and more fully described in the pertinent staff summary; and WHEREAS, the General Manager made the recommendation to the Board. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes SEPTA to obtain from Aspen Insurance Company railroad protective liability insurance coverage under the terms and conditions that are set forth within the pertinent staff summary. Page 2 of 3 FURTHER RESOLVED, that the renewal is for a 12-month term commencing on August 1, 2019 and the estimated annual premium is $220,692. FURTHER RESOLVED, that the Board hereby authorizes the proper officers of SEPTA to execute all other documerits, in form approved by the Office of General Counsel, and to do any and all other things as shall be necessary and proper in order to effectuate the purpose of this Resolution. S/Corp/Resolutions/06-2019-Renewal-Insurance-Railroad Protective Liability (Aspen) Page 3 of 3 6/27/19 R E S 0 L U T I 0 N re AWARD OF CONTRACTS PURSUANT TO REQUEST FOR PROPOSAL WHEREAS, SEPTA, which has need for the services as described below, has advertised and solicited proposals from firms wishing to propose; and WHEREAS, SEPTA staff has requested that the General Manager recommend that the Board authorize the award of the contracts to the firms listed below because said firms were the successful proposers in the areas for which the requests for proposals were issued; and WHEREAS, the General Manager recommended that the Board authorize the award of the contracts. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes SEPTA to award subject to the following conditions and the General Manager to execute the following contracts, in form approved by the Office of General Counsel, subject to the concurrence of the funding agencies, if required, and contingent upon and subject to the proposers satisfactorily meeting all Page 1 of 2 requirements of the terms and conditions of the relevant request for proposals, including the provision of any required insurance certificates and full compliance with any applicable Disadvantaged Business Enterprise (DBE) requirements: 1. To ( i) AECOM Technical Services, Inc. ; (ii) Michael Baker International, Inc.; (iii) Jacobs Project Management Company, and (iv) WSP USA, Inc., for the provision of General Engineering Consultant (GEC) Construction Management Services, which includes such disciplines as civil, track, structural, mechanical, electrical, catenary, traction power and communications/signals, with services to be performed on an "as needed, task order" basis over a period of three years expected to commence in June 2019, as described in the staff summary on this subject, for a total per contract amount not to exceed $8,000,000, Request for Proposals No. 18-00118-ACKR General Engineering Consultant Construction Management (GEC CM) Services. S/Corp/Resolutions/RES-JUNE-2019 Page 2 of 2 6/27/19 R E S 0 L U T I 0 N re SUPPLEMENTAL REIMBURSEMENT AGREEMENT BETWEEN SEPTA AND PENNSYLVANIA DEPARTMENT OF TRANSPORTATION PERTAINING TO THE RECONSTRUCTION OF RICHMOND STREET AND RELATED ELEMENTS AS PART OF THE STATE ROUTE 95, SECTION AFl PROJECT WHEREAS, on June 3, 2016 SEPTA and the Department of Transportation of the Commonweal th of Pennsylvania ( "PennDOT") entered into a fourth cooperation agreement ("Cooperation Agreement") which, among other things, defined each party's respective share of the costs associated with highway projects of PennDOT that require support by SEPTA; and WHEREAS, the Cooperation Agreement requires PennDOT and SEPTA to enter into a project agreement for a project that is within the purview of the Cooperation Agreement; and WHEREAS, PennDOT commenced a project by which PennDOT reconstructed Interstate 95 (State Route 0095) which includes as part thereof the reconstruction of the Girard Avenue Interchange in Philadelphia ("Project"); and WHEREAS, the Richmond Street reconstruction element of the Project (including the SEPTA Route 15 trolley track) was Page 1 of 4 recently relocated some 50 yards east between Girard Avenue and Ann Street; and WHEREAS, the next phase of the Project (Section AFl) involves the continued reconstruction of Richmond Street north of Ann Street to Westmoreland Street, which encompasses the Route 15 trolley tracks and the turnback loop adjacent to Richmond Street on Westmoreland Street; and WHEREAS, under the cost sharing terms of the Project per the Cooperation Agreement, PennDOT consultants will provide design services at 100% PennDOT cost (estimated at $402,817.64), while its contractors will provide construction services at Richmond Street, the trolley tracks and turnback (estimated at $14,408,419.20), and SEPTA will reimburse PennDOT 50% of these costs (or $7,204,209.60); and WHEREAS,, under the Cooperation Agreement SEPTA will (i) fabricate/deliver to PennDOT's contractor certain special trackwork for the turnback (at an estimated cost of $593,411.08) with PennDOT reimbursing SEPTA for 50% of the cost thereof (or $296, 705. 54; (ii) provide construction engineering support and construction inspection services at SEPTA's 100% cost (estimated at $380,292); and (iii) provide alternate busing service on the Page 2 of 4 Route 15 during construction (estimated at $5,320,807), with PennDOT in turn reimbursing SEPTA 95% of the net incurred cost thereof; and WHEREAS, total costs for the Project are estimated at $21,495,096.65, with after offsetting the respective reimbursements as set forth above, SEPTA's estimated share will be $8,147,247.49; and WHEREAS, staff requested that the General Manager recommend that the Board authorize SEPTA to enter into a supplemental reimbursement agreement and amendment to the Cooperation Agreement with PennDOT with respect to reimbursement of costs that SEPTA will incur in connection with the Project, under the terms and conditions as set forth above and more fully described in the pertinent staff summary; and WHEREAS, the General Manager made the recommendation to the Board. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes SEPTA to enter into the proposed supplemental reimbursement agreement and amendment to the Cooperation Agreement of June 3, 2016 with the Department of Transportation of the Commonweal th of Pennsylvania, with respect to SEPTA' s Page 3 of 4 share of the costs in support of the reconstruction of Richmond Street and related elements of the State Route 95, Section AFl Project, under the terms that are set forth within the pertinent staff summary. FURTHER RESOLVED, that the Board hereby authorizes
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