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(Public Pack)Agenda Document for Council, 27/02/2020 17:00

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(Public Pack)Agenda Document for Council, 27/02/2020 17:00 Public Document Pack Agenda Newport City Council Date: Thursday, 27 February 2020 Time: 5.00 pm Venue: Council Chambers - Civic Centre To: All Members of the City Council WEBCASTING NOTICE This meeting may be filmed for live or subsequent broadcast via the Council's internet site. At the start of the meeting the Mayor or Person Presiding will confirm if all or part of the meeting is being filmed. The images and sound recording may be also used for training purposes within the Council. Generally the public seating areas are not filmed. However by entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please contact the Chief Democratic Services Officer. Item Wards Affected 1. Preliminaries i. To receive any apologies for absence. ii. To receive any declarations of interest. iii. To receive any announcements by the Mayor. 2. Minutes (Pages 5 - 16) To confirm and sign the minutes of the last meeting. 3. Appointments (Pages 17 - 20) To consider any proposed appointments. 4. Police Issues 30 minutes is allocated for questions to the Gwent Police representative. 5. Budget and Medium Term Financial Plan (Pages 21 - 44) 6. Capital Strategy and Treasury Management Strategy (Pages 45 - 106) Contact: Anne Jenkins, Governance Team Leader Tel: 01633 656656 E-mail: [email protected] Date of Issue: Thursday, 20 February 2020 This document is available in welsh / Mae’s ffurflen hon ar gael yn Gymraeg 7. National Non Domestic Rates: Discretionary Relief - High Street Relief Scheme 2020/21 (Pages 107 - 114) 8. Questions to the Leader of the Council To provide an opportunity for Councillors to ask questions to the Leader of the Council in accordance with the Council’s Standing Orders. Process: No more than 15 minutes will be allocated at the Council meeting for questions to the Leader of the Council. The question must be addressed through the Mayor or the person presiding at the meeting and not directly to the person being questioned. 9. Questions to the Cabinet Members To provide an opportunity to pose questions to Cabinet Members in line with Standing Orders. Process: No more than 10 minutes will be allocated at the Council meeting for questions to each Cabinet Member. Members must submit their proposed questions in writing in advance in accordance with Standing Orders. If members are unable to ask their question orally within the allocated time, remaining questions will be answered in writing. The question and response will be appended to the minutes. The question must be addressed through the Mayor or the person presiding at the meeting and not directly to the person being questioned. Questions will be posed to Cabinet Members in the following order: i. Deputy Leader and Cabinet Member for City Services ii. Cabinet Member for Education and Skills iii. Cabinet Member for Social Services iv. Cabinet Member for Sustainable Development v. Cabinet Member for Community and Resources vi. Cabinet Member for Assets vii. Cabinet Member for Licensing and Regulation viii. Cabinet Member for Culture and Leisure For information: A digest of recent decision schedules issued by Cabinet, Cabinet Members and Minutes of recent meetings of Committees has been circulated electronically to all Members of the Council. 10. Questions to the Chairs of Committees To provide an opportunity to pose questions to the Chairs of the Committees in line with Standing Orders. Process: No more than 10 minutes will be allocated at the Council meeting for questions to each Chair. Members must submit their proposed questions in writing in advance in accordance with Standing Orders. If members are unable to ask their question orally within the allocated time, remaining questions will be answered in writing. The question and response will be appended to the minutes. The question must be addressed through the Mayor or the person presiding at the meeting and not directly to the person being questioned. Questions will be posed to Committee Chairs in the following order: i. Scrutiny Committees a. Overview and Scrutiny Management Committee b. Performance Scrutiny Committee – People c. Performance Scrutiny Committee – Place and Corporate d. Performance Scrutiny Committee – Partnerships ii. Planning Committee iii. Licensing Committee iv. Democratic Services Committee For information: A digest of recent decision schedules issued by Cabinet, Cabinet Members and Minutes of recent meetings of Committees has been circulated electronically to all Members of the Council. 11. Democratic Services Committee Minutes (Pages 115 - 154) To note the minutes of the latest meeting of the Democratic Services Committee held on 24 October 2019 and 20 February 2020. This page is intentionally left blank Agenda Item 2. Draft Minutes Council Date: 28 January 2020 Time: 5.00 pm Present: Councillors J Cleverly, P Cockeram, M Cornelious, D Davies, M Al-Nuaimi, C Evans, M Evans, C Ferris, G Giles, J Guy, D Harvey, I Hayat, Councillor R Jeavons, M Kellaway, M Linton, D Mayer, R Mogford, A Morris, Councillor J Mudd, M Rahman, J Richards, M Spencer, T Suller, H Thomas, K Thomas, C Townsend, Councillor R Truman, T Watkins, M Whitcutt, R White, K Whitehead, D Williams, G Berry, J Clarke, V Dudley, Y Forsey, R Hayat, P Hourahine, J Hughes, J Jordan, S Marshall and H Townsend Apologies: Councillors K Critchley, D Fouweather, C Jenkins, D Wilcox, T Holyoake, L Lacey, W Routley and J Watkins 1. Preliminaries i. To receive any apologies for absence The Monitoring Officer reported apologies for absence (noted above) ii. To receive any declarations of interest There were no declarations of interest at this stage. iii. To receive any announcements by the Mayor The Deputy Mayor congratulated the Mayor of Newport on his recent marriage to Alison Robbins, hence his absence at Council. The Council gave a round of applause. The Deputy Mayor announced the sad news of the recent death of Graham Dally, former Mayor and Councillor. The Leader said a few words on behalf of the Council and a moment’s silence was held as a mark of respect. The Deputy Mayor presented Councillor M Spencer with the Armed Forces Covenant Defence Employer Recognition Scheme Gold Award, awarded to the Council by the Ministry of Defence. Councillor Spencer accepted the award on behalf of the council. Councillor Spencer praised officers for their hard work including Lisa Rawlings, Armed Forces Liaison Officer, Nicola Dance and Hannah Ashley The Council had received an award from the Welsh Government, the Bee Friendly initiative, which would be formally presented to the Leader by the Minister for the Environment and Rural Affairs on a date to be agreed by the Welsh Government. 2. Minutes of the Previous Meeting This document is available in welshPage / Mae’s 5 ffurflen hon ar gael yn Gymraeg The Minutes of the Council meeting held on 26 November 2019. Councillor M Evans, referred to page 11 under Leader’s Questions, Council Tax increases. First paragraph should read that the Council Tax increase should not be any more than the inflation rate. The Leader asked for a correction on the same page under the fifth paragraph where the surname should have read David Pipe ‘with a P’ and not Pike. Resolved: That the Minutes of 26 November 2019 be approved and adopted, subject to the above corrections. 3. Appointments To consider the proposed appointments set out in the report Councillor Harvey moved the appointments set out in the Report, as agreed by the Business managers, subject to the additional appointments set out below. Resolved: That the following appointments be agreed. Internal Appointments Committee No. of Vacancies / Nominations Received Replacements Performance Scrutiny Committee 1 Vacancy (Chair) Councillor J Clarke - Partnerships Member Oversight of Residential 4 Vacancies Councillors K Thomas, Suller, Cleverly and C Homes (formerly Social Services Townsend Rota Visits) Appointments to External Organisations Organisation No. of Nominations Received Vacancies / Replacements Norse Joint Partnership Board 1 Councillor Miqdad Al-Nuaimi Living Levels 1 Councillor D Davies to replace the Leader Mon and Brecon Canal Board 1 Councillor D Davies to replace the Steering Group Leader Business Improvement District 1 Councillor Harvey to replace the (BID) Leader Chair of Newport Transport 1 Councillor Harvey to replace the Leader Vale of Usk, RDP Local Action 1 Councillor D Davies to replace the Group Leader Page 6 Governing Body Appointments Governing Body No. of Vacancies Nominations Received / Re- appointments Pillgwenlly Primary School 1 Re-appointment of Edward Watts as LA Governor Pentrepoeth Primary School 2 Re-appointment of Paul Gregory and Darren Walsh LA Governors Glan Usk Primary School 1 Hannah Hopkins replacing Kathryn Dryer as LA Governor St Mary’s Primary School 1 Re-appointment of Councillor Charles Ferris as LA Governor Millbrook Primary School 1 Karyn Kean replacing Sarah Lewis as LA Governor St Woolos Primary School 1 Sam Dabb Appointed to current LA Governor vacancy Monnow Primary School 1 Re-appointment of Councillor Jan Cleverly as LA Governor Councillor J Clarke declared an interest in relation to his nomination for Chair of Performance Scrutiny Committee: Partnerships. Councillor D Harvey added the following: Councillor J Clark - Cardiff Capital Region City Deal Joint Scrutiny Committee. Councillor L Lacey - EAS Scrutiny Councillors D Mayer and M Rahman - Newport Live Leader and Deputy Leader - Joint Council for Wales In addition to the above appointments, Councillor Harvey informed Council of the need to agree dispensation for Councillor absence, in accordance with section 85 of the Local Government Act 1972: Resolved: To approve six month’s absence for Councillor C Jenkins. 4. Police Issues Supt M Richards referred to recent crime statistics for Newport which had dropped significantly, Newport were averaging around 1600 crimes per month.
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