Job Description

The Parish of St Edmund-the-King & St Mary Woolnoth et al & St Clement Eastcheap with St Martin Orgar Priest in Charge, Bishop Ric Thorpe

Job Description

Location: S t Edmund the King Church, 60 Lombard Street, London, EC3V 9EA

EMPLOYER: The Parish of St Edmund the King, St Mary Woolnoth and St

Clement Eastcheap

JOB TITLE: Facilities Coordinator

RESPONSIBLE TO: The Operations Manager

SALARY: Annual: £25,000-27,000pa depending on experience

(paid pro rata: £7,500/pa)

WORK PATTERN: 1.5dpw flexible part-time role (potential increase to 2.5DPW*)

HOURS: 10.5hpw

RESPONSIBLE FOR: Supporting the Operations Manager with day-to-day maintenance & renovation projects of St Edmund the King, St Mary Woolnoth and St Clement Eastcheap.

Note: This job description does not form part of the employment contract but is provided for guidance. The precise duties and responsibilities of any job may be expected to change over time.

Job Summary

The Bishop of Islington, one of the suffragan bishops of the London Diocese, supports the London Diocesan goal of creating 100 New Worshipping Communities and is available to the National Church to support church planting. His dynamic and creative team, based at St Edmund the King in London, provides a range of support to identify, develop and plant new worshipping communities as well as encourage church growth. Bishop Ric is Priest-in-Charge (Bishop-in-Residence) of St Edmund the King, St Mary Woolnoth and St Clement Eastcheap and the Facilities Coordinator would, together with the Operations Manager, primarily support the PCC of these historic city centre churches with the upkeep, smooth running and development of these buildings.

The Facilities Coordinator is expected to perform duties with independence, initiative and judgment while being a flexible team player.

Principal Duties of the role

Management of the church buildings

● coordinate and plan essential central services such as security, safety, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling (a few of these tasks to be undertaken directly by the postholder) ● ensure the buildings meet health and safety requirements and that facilities comply with legislation ● Assist the Operations Manager with drafting policies and procedures for safe and secure building use ● order supplies for two of the sites ● ensure compliance with First Aid, Health & Safety guidelines and legal requirements ● respond appropriately to emergencies or urgent issues as they arise, identify and execute solutions. ● along with other members of the staff teams on site, provide a welcome to visitors as and when required, making sure that all visitors are received in a friendly, tactful and helpful manner. When it is necessary, to be firm without giving offence.

Maintenance and redevelopment

● schedule and book regular servicing and inspections ● undertake or outsource maintenance work, both routine and unexpected, in a way which ensures minimum disruption to the ongoing work of the centre ● research, analyse and make effective recommendations on areas related to the facilities and aim to have a good understanding of the significant history of the sites. ● ensure the work identified as a priority in the quinquennial inspections is completed; o preparing documents to put out tenders for contractors; o supervising and coordinating the work of contractors; o ensuring agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies; ● support the Operations Manager with the delivery of the internal refurbishment project at St Edmund King and major internal and external renovation project at St Mary Woolnoth.

*Coordination of facilities hire (this aspect could increase time with 1 DPW)

● develop the opportunities around room hiring sensitively, making the most of the central location of the venues ● market the premises to new users ● act as point of contact for external event organisers prior to events, and when required, arrange site supervisors during events ● run the room booking system for the churches including liaison with primary users and external hirers (including the issuing of agreements and invoices) ● oversee access arrangements for users, maintaining list of door code holders, issuing temporary access codes/letters of authorisation as necessary ● contribute to reviews of best allocation and utilisation of space and resources and implementing any necessary reorganisation ● analyse potential building use opportunities including a) conduct due diligence, b) evaluate the net benefit of opportunities, and c) develop plans in partnership with senior management ● arrange rental valuations and ensure room rental charges are appropriate

● working with the bookkeeper, calculate and compare costs for required goods or services to achieve maximum value for money and produce invoices for room renters ● work with the Communications coordinator to keep website facilities pages up to date

Being part of the team

● Liaise with the wider teams and increase awareness of the team facility needs ● The post holder may be required to undertake any other duties that are commensurate with the role.

Person Specification

This role would suit a friendly and flexible multi-tasker who enjoys a variety of duties, a completer/finisher who is able to plan, prioritise and execute their work and meet deadlines under changing conditions independently as well as part of a team.

Experience, knowledge, training and qualifications

● Experience of facilities management ● Able to deliver high a high standard of customer service & relate well with people from all walks of life ● Familiarity with the Church of England and Diocese of London and empathetic to the aims and values of the church and identification with our mission.

Aptitudes and abilities

● Problem-solver ● Attention to detail ● Project orientation ● Completer finisher ● Ability to multi-task and manage competing priorities ● Judgement and decision-making ability ● Problem solving skill set ● Ability to develop the income generating aspect of hiring out the building (if this aspect of job is undertaken)

Personal attributes

● Initiative and curiosity ● Enthusiasm for a high-paced, entrepreneurial, team-oriented environment ● Adaptability and willingness to get involved ● Responsible and efficient ● Good communication and interpersonal skills ● Team player

General Conditions

Diversity We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that: ● values difference in others and respects the dignity and worth of each individual ● reflects the diversity of the nation that the Church of England exists to serve ● fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

We are committed to being an equal opportunities employer and ensuring that all employees, job applicants, customers and other persons with whom we deal are treated fairly and are not subjected to discrimination. We want to ensure that we not only observe the relevant legislation but also do whatever is necessary to provide genuine equality of opportunity. We expect all of our employees to be treated and to treat others with respect. Our aim is to provide a working environment free from harassment, intimidation, or discrimination in any form which may affect the dignity of the individual.

Equal treatment amongst differing people from diverse backgrounds is one of the central precepts of the Church of England's mission and theology. The Church of England values the richness which this equal treatment brings to the workplace. The Diocese of London is therefore concerned to avoid discriminating against any person.

Standards of Behaviour and Conduct Staff are expected to act at all times with due consideration for others and in a manner befitting their position as employees of the Church and as professionals, whatever their job.

Health and Safety Responsibilities All PCC staff are required to ensure that they understand and accept the legal duties placed on them by the Health and Safety at Work Act not endanger themselves or others by any act or omission on their part and by the Management of Health and Safety at Work Regulations to cooperate with colleagues and management in the control of health and safety at work. Therefore, staff are required to:

● Read, understand and abide by the PCC Health and Safety Policy; ● make themselves familiar with accident and emergency procedures for their site; ● inform their manager immediately of any health or safety deficiencies or dangerous situations or near misses; ● set a good personal example in respect of health and safety.

Confidentiality Staff must not pass on to unauthorised persons, any information obtained in the course of their duties without the permission of the relevant Director.

Terms of Employment

Location: St Edmund the King church, in the City (2mins walk from Bank station) with some scope for working from home.

Employer: The PCC of St Edmund the King, St Mary Woolnoth and St Clement Eastcheap

Hours: 10.5 hours a week. Flexibility around working days, although Monday, Tuesday and Friday would be preferable, 10.00am to 13.30pm. Some occasional evenings required, for which time off in lieu is agreed with the Operations Manager.

The role, depending on experience and ability, could be increased with 1 day per week, if the successful candidate were able to manage and develop room bookings*.

Salary: £7,500 per annum (FTE £25,000) + enrolment in pension scheme

Pension: The successful candidate will be enrolled in a pension scheme

Probationary period: 3 months.

Holiday: 20DPY + Bank Holidays (allocated pro-rata)

Contract: This post is offered on an initial 2 year fixed term contract, subject to ongoing funding.