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Cabinet Agenda CABINET AGENDA Tuesday 24th January 2006 at 10:00 a.m. in Committee Room B MEMBERS: CABINET: The Mayor, Stuart Drummond Councillors Fortune, Hill, Jackson, Payne and R Waller 1. APOLOGIES FOR ABSENCE 2. TO RECEIVE ANY DECLARATIONS OF INTEREST BY MEMBERS 3. MINUTES 3.1 To receive the Record of Decision in respect of the meeting held on 9th January, 2006 (to be circulated) 4. BUDGET AND POLICY FRAMEWORK 4.1 Children and Young People’s Plan (CYPP) – Director of Children’s Services 5. KEY DECISIONS 5.1 Briarfields Allotment Site – Director of Adult and Community Services 5.2 Consultation on Community Care Eligibility Criteria – Director of Adult and Community Services 6. OTHER ITEMS REQUIRING DECISION 6.1 Annual Monitoring Report 2004/2005- Director of Regeneration and Planning Services 6.2 Arrangements for an Area Tourism Partnership for the Tees Valley – Director of Regeneration and Planning Services 06.01.24 - CABINET AGENDA/1 Hartlepool Borough Council 7. ITEMS FOR DISCUSSION 7.1 None 8. ITEMS FOR INFORMATION 8.1 None 9. REPORTS FROM OVERVIEW OF SCRUTINY FORUMS 9.1 None EXEMPT ITEMS Under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in the paragraphs referred to below of Part 1 of Schedule 12A of the Local Government Act 1972 as amended by the Local Government (Access to Information) Act 1985 10. EXEMPT KEY DECISIONS 10.1 None 11. OTHER EXEMPT ITEMS REQUIRING DECISION 11.1 None 06.01.24 - CABINET AGENDA/2 Hartlepool Borough Council Cabinet – 24th January 2006 4.1 CABINET 24th January 2006 Report of: Director of Children’s Services Subject: Children and Young People’s Plan (CYPP) SUMMARY 1. PURPOSE OF REPORT 1.1 To consider the second draft of the Children and Young People’s Plan 2. SUMMARY OF CONTENTS 2.1 This report provides information on the process of preparation and publication of a first Children and Young People’s Plan for Hartlepool, as required by the Children Act 2004. The second draft of the Plan is attached as Appendix 1 to this report. 3. RELEVANCE TO CABINET 3.1 Executive to consider the report and draft Plan and refer the Plan to Children’s Services Scrutiny Forum (7th February & 7th March 2006). 4. TYPE OF DECISION 4.1 The Children and Young People’s Plan is part of the Budget and Policy Framework of the Council. 5. DECISION MAKING ROUTE 5.1 As part of the Budget and Policy Framework, the Children and Young People’s Plan requires the involvement of scrutiny. 5.2 A third draft of the Children and Young People’s Plan will be prepared following comments from scrutiny and the outcomes of consultation. The third draft will be presented to Cabinet on 29th March 2005 and will be presented to full Council for approval on 13th April 2006. 6. DECISION(S) REQUIRED 6.1 Members are requested to refer the second draft of the Children and Young People’s Plan to Children’s Services Scrutiny Forum and approve the timetable leading to consideration of the Plan by full Council. Cabinet - 06.01.24 - Children and Young People's Plan (CYPP) 1 HARTLEPOOL BOROUGH COUNCIL Cabinet – 24th January 2006 4.1 Report to: Cabinet Report of: Director of Children’s Services Date: 24th January 2006 Subject: Children and Young People’s Plan 1. PURPOSE OF REPORT 1.1 To consider the second draft of the Children and Young People’s Plan 2. BACKGROUND 2.1 Hartlepool Borough Council has a duty, under the Children Act 2004, to prepare and publish a Children and Young People’s Plan (CYPP). The CYPP is to be the overarching strategic plan for all services for the children and young people of the area. The Council has a duty to promote collaboration between itself and its main strategic partners and to consult with specified organisations and groups. 2.2 The preparation of Hartlepool’s first Children and Young People’s Plan was launched at Hartlepool’s maritime Experience on 7th September 2005, attended by almost 80 people representing the Council, individual partners and partner organisations. 2.3 A first draft of the Children and Young People’s Plan was produced in November 2005 and a first round of consultation took place from mid November until mid December 2005. The outcomes of this consultation contributed significantly to the second draft, attached to this report. 3. CONSIDERATION OF THE CHILDREN AND YOUNG PEOPLE’S PLAN BY ELECTED MEMBERS 3.1 Subject to the approval of Cabinet, it has been agreed by the Chairs of the Scrutiny Coordinating Committee and Children’s Services Scrutiny Forum that this draft Plan can be considered by Children’s Services Scrutiny Forum on 7th February 2006 and 7th March 2006, with the outcomes reported orally to Scrutiny Coordinating Committee on 10th March 2006. This has been agreed by the Chairs to facilitate compliance with government requirements that the Children and Young People’s Plan be in place by April 2006. Cabinet - 06.01.24 - Children and Young People's Plan (CYPP) 2 HARTLEPOOL BOROUGH COUNCIL Cabinet – 24th January 2006 4.1 3.2 It is intended that a second round of consultation takes place, over a four week period from 24th January until 21st February. This will allow the outcomes of consultation to be presented to Children’s Services Scrutiny Forum on 7th March 2006. 3.3 Following the meeting of Children’s Services Scrutiny Forum on 7th March 2006, a third draft will be prepared and presented to Cabinet on 29th March 2006. Subject to Cabinet approval, it is intended that a final draft will be presented for full Council approval on 13th April 2006. 3.4 Strategic partner organisations will be invited to consider and endorse the draft Plan through their own governance arrangements. 4. DECISION REQUIRED 4.1 Members are requested to refer the second draft of the Children and Young People’s Plan to Children’s Services Scrutiny Forum and approve the timetable leading to consideration of the Plan by full Council. Cabinet - 06.01.24 - Children and Young People's Plan (CYPP) 3 HARTLEPOOL BOROUGH COUNCIL Cabinet – 24th January, 2006 5.1 CABINET REPORT 24th January 2006 Report of: Director of Adult and Community Services Subject: BRIARFIELDS ALLOTMENT SITE SUMMARY 1. PURPOSE OF REPORT To place before Cabinet an update on the preferred design and costs of reinstatement of the Briarfields Allotments following further investigation of costs, as originally presented at the meeting of Cabinet on the 23rd November 2005. 2. SUMMARY OF CONTENTS The report refers to the meeting held between the Briarfields Allotment Association representatives, the Portfolio Holder for Culture, Housing and Transportation and the Acting Assistant Director, Community Services. The report provides an update on costings based upon an agreed site layout and the retention of a high quality design fit for potential as a good neighbour to any development of adjacent land for low density housing provision. 3. RELEVANCE TO CABINET The actions outlined by the Ombudsman were executive functions determined by Cabinet. 4. TYPE OF DECISION Key Test (ii) W:\CSword\Democratic Services\CABINET\Reports\Reports - 2005-2006\06.01.24\06.01.24 - Cabinet - Briarfields Allotment Site.doc Hartlepool Borough Council Cabinet – 24th January, 2006 5.1 5. DECISION MAKING ROUTE Cabinet 24th January 2006 Potentially Council 16th February 2006 – potential departure from Budget and Policy Framework. 6. DECISION(S) REQUIRED That Cabinet consider the approval of Briarfields allotments at an estimated cost of £75,000. Subject to Cabinets decision at 7.1 Cabinet will be required to seek Councils approval to add the scheme to the capital programme and to amend the approved prudential borrowing limits. W:\CSword\Democratic Services\CABINET\Reports\Reports - 2005-2006\06.01.24\06.01.24 - Cabinet - Briarfields Allotment Site.doc Hartlepool Borough Council Cabinet – 24th January, 2006 5.1 Report of: Director of Adult and Community Services Subject: BRIARFIELDS ALLOTMENTS 1. PURPOSE OF REPORT 1.1 This report follows the detailed submission made to Cabinet on the 23rd November 2005 which included analysis of the towns current allotment provision, views of former tenants and the cost estimates of the various re-establishment options. 1.2 This report provides an update on the preferred design option and the estimated costs of re-establishment of a twelve plot allotment site at Briarfields. 2. BACKGROUND 2.1 The Members present at the Cabinet held on the 23rd November 2005 supported the view that the allotments should be re-instated in principle. It was however, acknowledged that there was no financial allocation for re-instatement and this would therefore need to be submitted to Council for consideration as a departure from the Budget and Policy Framework. Members also requested that the estimates provided in the report be re-examined to ascertain if there were any areas for reduction. In addition the Culture, Housing and Transportation Portfolio Holder proposed he meet with allotment holders to discuss in more detail the options available prior to further consideration by Cabinet. 3. DISCUSSION WITH FORMER TENANTS 3.1 The Portfolio Holder duly met with representatives of the Briarfields Allotments Association (BAA) to discuss the site design and options in more detail. 3.2 The meeting was held on the 6th December 2005 and proved useful in securing the views of the BAA representatives in terms of the detailed design preferred and discussion on estimated costs. 3.3 It was accepted by all concerned that any re-establishment of an allotment site must be of a high quality to avoid a detrimental affect on any long-term development option of the neighbouring site.
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