Council Business Meeting July 16, 2019 Agenda Item Engage Ashland Presentation From Kelly Madding City Administrator Contact
[email protected]; (541) 488-6002 SUMMARY Engage Ashland, a community outreach program geared at creating a dialog between residents and the City, occurred on Thursday, June 6, 2019 from 5:30 p.m. to 8 p.m. Seven teams of Council members and staff participated in the outreach. Each team went to a pre-selected neighborhood with the goal of visiting 20 houses; for a total goal of reaching 140 houses. Approximately, 81 residents answered the door and communicated with City officials. POLICIES, PLANS & GOALS SUPPORTED Enhance and Improve Transparency and Communication PREVIOUS COUNCIL ACTION None BACKGROUND AND ADDITIONAL INFORMATION The program was modeled after the City of Medford’s Operation C.A.R.E. The first Engage Ashland was held on Thursday, October 11, 2018 with the results presented to Council at the November 20, 2018 Business Meeting. FISCAL IMPACTS The Outreach preparation cost a total of $513.45, which included printing materials for teams to hand out ($385.91) and a meal ($127.54) for that outreach evening. The funds were paid out of the Administration budget. While participants who are paid hourly were kept to a minimum, these hourly staff who participated were either paid overtime or earned comp time. STAFF RECOMMENDATION None ACTIONS, OPTIONS & POTENTIAL MOTIONS None REFERENCES & ATTACHMENTS Attachment 1: Engage Ashland Fall 2018 Report & Outreach Notes Attachment 2: Outreach Map Attachment 3: Handout Materials Page 1 of 1 Engage Ashland Spring 2019 July 5, 2019, 2:31 PM Contents i.