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Consultation and Participation Plan TIM: Dili to Baucau Highway Project

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Consultation and Participation Plan TIM: Dili to Baucau Highway Project Consultation and Participation Plan August 2016 TIM: Dili to Baucau Highway Project Prepared by the Project Management Unit of the Ministry of Public Works, Transport and Communications, Government of Timor-Leste for the Asian Development Bank. This consultation and participation plan is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the “terms of use” section of this website. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area. Stakeholder Consultation and Participation Plan A. Introduction 1. This document describes the purpose, method and outputs of consultation and participation with stakeholders during the process of implementation of the Timor-Leste Dili to Baucau Highway Project (the Project), inclusive of both subprojects (Package One which includes the road from Hera to Manatuto, and Package Two, which includes Manatuto to Baucau). It also presents the budget 1 for consultation. This plan covers the requirements for consultation and participation in the implementation phase as prescribed in the Asian Development Bank (ADB) Safeguard Policy Statement (SPS) 2009, and Public Communications Policy (PCP) 2011. B. Purpose 2. The consultation and participation plan (CPP) provides a mechanism whereby the Directorate of Roads, Bridges, and Flood Control (DRBFC) of Ministry of Public Works, Transport and Communications (MPWTC), and other relevant government agency staff, implementation and supervisory consultants, primary beneficiaries, and other stakeholders (such as civil society organizations) can exchange their views, ideas and suggestions with regard to project implementation, including monitoring. The CPP needs to operate at the overall Project level, as well as at the subproject level in the Japan International Cooperation Agency (JICA)-financed Dili to Manatuto (Package One) and ADB-financed Manatuto to Baucau (Package Two) with their respective contractor. A fully inclusive participatory process has been shown to engender wider community support, and better relations with beneficiaries and partners. 3. The CPP will help ensure effective implementation process by facilitating stakeholder consultation, and securing wider community support for the project. More specifically, the CPP will ensure compliance with Timor-Leste law, ADB’s SPS and PCP, DLPFC’s policies, and with local customs. The CPP activities will provide inputs for preparation of compliance documents, monitoring and progress reports for circulation to the project management unit (PMU) of DRBFC, Council for Administration of the Infrastructure Fund (CAFI), JICA, and the ADB. 4. The CPP will be checked, verified and fully up-dated by the PMU during implementation. The process of updating the CPP will be the responsibility of safeguard consultants and officials working the PMU of the MPWTC who will undertake comprehensive checks to determine whether all stakeholders have been included in the plan, and to confirm costings and timelines for implementation. C. Outputs 5. The CPP has three main outputs. Firstly, it provides a basis to inform stakeholders about project, its activities, how they will benefit from project, potential impacts and other relevant information. This disclosure will help them to understand the nature and outputs of the project and so develop a sense of responsibility and ownership of the new road project. Their engagement will also facilitate a wider community and institutional support to the project and will also avoid unnecessary delays in project implementation. It also ensures people’s interest in the long term maintenance of the road. 1 To be finalized and updated by the project management unit. 2 6. Secondly, the CPP is a mechanism, which allows stakeholders to provide feedback with regard to social and environmental impacts, mitigation measures, and other issues relating to project implementation at the road construction sites. It will give project managers information about the opinions, needs, and priorities of stakeholders, and may identify impacts and sensitivities not recognised during project preparation, or raise alternative proposals or new mitigation methods that would be useful. The objective of such interaction is to get good local feedback from government and community sources, to improve project implementation, avoid conflict, costly delays or frustrations to everyone involved in the project. 7. Thirdly, the CPP is a means for checking and verifying environmental and socio-economic information from local stakeholders, to support the up-dating and implementation of the resettlement plan (RP), initial environmental examination (IEE), and other plans and strategies, thereby facilitating project implementation and ensuring accuracy and transparency in all project activities. 8. The CPP is integrated and harmonised with other related documents such as the RP, including the grievance redress mechanism (GRM), the environmental management plan (EMP) developed from the IEE, and the agreements to be signed with landowners and municipalities. Through the procedures outlined here, the CPP should reduce duplication and assist coordination between the stakeholders involved with the project. Communities and other stakeholders want to be consulted but react negatively to being over-serviced and asked to attend too many meetings, so consultation needs to be well planned and have outcomes within a reasonable time frame. 9. Community participation activities have yet to be fully recognized as a crucial element in DRBFC’s development initiatives. Generally, people in Timor-Leste are demanding more voice in what they want and how things ought to be done: there are examples of delays and obstructions from communities who have not been adequately consulted about decisions, such as use of roadside land for widened roads. When people are consulted, it is generally the male household head who has most involvement in projects, and women are often sidelined. Community members’ involvement in project planning and implementation has been limited so far. The PMU of DLBFC does not have a fully developed consultation policy and strategy, but the CPP will help to bridge this gap. 10. The PMU will make appropriate arrangements to disclose the CPP in an accessible place and language to stakeholders before construction work commences. All municipality administrators, xefe de suco and local leaders will be given a briefing on CPP and copies made available to them for information and their follow up with beneficiaries. The safeguard specialists in the PMU will ensure disclosure of the GRM and stakeholders will be encouraged to air any grievances through the public participation events, as well as through the GRM process for individual complaints. 11. There will be at least two widely publicised public consultation events in each of the sucos the road passes through. 2 Follow-up events will be undertaken in areas, which are expected to have greater impacts i.e. those with more residences. Although no project sites are expected to have significant impacts on the community or the environment, people will be adequately informed of planned works, so that they can be prepared for disruptions, and so there is community support for the project. It will be the responsibility of the PMU (assisted by the Project 2 For Dili Municipality, this includes Hera, Duyung, and Sabuli. For Manatuto Municipality it includes Umacadua, Haturalan, Lifau, Aiteas, Ma’abat and Sau; and for Baucau Municipality, the road passes through Bahu, Bucoli, Tirilolo, Triloca, Vemasse, Buruma, and Caibada, 3 Implementation Supervision Consultant – PISC) to assess requirements for public participation, and to take leadership in organizing events. The main lesson from experience is that consultation needs to be seen as a routine on-going procedure, rather than a one-off event. 12. Publicity for consultation events will use notices displayed on suco office notice boards, as well as notices published in newspapers and on radio for information of affected people. There will also be an information brochure produced in Tetun language. D. Stakeholders and Impacts 13. The impact of the project will be increased and more efficient movement of people and goods along national Highway 001. The outcome will be improved reliability and safety of the road from Dili to Baucau, through three outputs: (i) about 105 km of national roads upgraded and climate-proofed, (ii) performance-based road maintenance expanded, and (iii) awareness of road safety and transport-related social issues generated. 14. There are several broad categories of stakeholders who will benefit from the Project, including both internal and external stakeholders: • Directorate of Roads, Bridges and Flood Control, Ministry of Public Works, Transport and Communications (MPWTC), and the PMU (the main internal stakeholder, implementer and receiver of financial and other support services) • State owned Commission for the Administration of the Infrastructure Fund which is the Executive Agency for the project • Government ministries such as the Ministry of Lands, Property, and Cadastral Services • Government facilities such as schools, hospitals, health
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