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LIBRARY SECTION Archival Acquisitions LIBRARY SECTION Archival Acquisitions The library staff has the primary responsibility for Archives collection development and management. Acquisition of materials is both an active process of soliciting for particular materials and a passive process of accepting materials which are brought into the Archives. The library staff depends upon the involvement of CCCC administration, faculty and staff, the Sanford and Lee County community, the regional community, and Archives patrons in collection development efforts. Newly acquired materials must be relevant to the Archive’s function and scope, as determined by the library staff. All materials received will be registered, numbered, and cataloged. Recognizing that the Archives may face future resource and space limitations, the library staff will periodically review all acquisitions to determine whether or not they should remain within the Archives. Should the library staff determine that a particular collection warrants deaccessioning, the library staff will make every effort to transfer ownership to another repository, a more appropriate department of the College, the donor, or the donor’s heirs, or to digitize the materials prior to the collection’s disposal. Gifts It is Library policy to encourage donation of materials which are in keeping with the subject scope of the Archives collection, specifically those materials related to the history of the College. Gifts of materials with mixed historical values may be accepted on the condition that the Library may discard or otherwise remove unwanted items if deemed inappropriate to the collections. These decisions will be made by the library staff, with final approval from the Director of Library Services. The Library will refer donors or potential donors with collections that do not fit within the guidelines of this collection policy to a more appropriate repository. The library staff reserves the right to decline donations which carry stringent donor restrictions. After determining that a gift fits within the guidelines of this collection, the library staff must determine that the donor has the right to make the donation, and that the donation is not encumbered by ethical and legal problems. All donations must be represented on a legal donor form which includes a description of the materials; name, address, and signature of donor; date of donation; description of any restrictions attached with the donation; and signature of the Library Staff member accepting the donation. Once donated, gifts become the property of Central Carolina Community College and the Library. Access The Archives will provide complete access for faculty, staff, and students of Central Carolina Community College to all historical collections, but access to the physical documents will be restricted to in-house use. Digitized materials will be made available online. Materials will not be loaned to individuals for use outside the library except to college employees as approved by the Director of Library Services on a case-by-case basis. APPROVED: April 2016 Challenged Library Materials Occasional objections to a collection resource may be made by patrons despite the care taken to select valuable materials for student and instructor use. In the event of a challenge to materials, the freedom to read and the right to access materials will be defended. The Central Carolina Community College Libraries support the Library Bill of Rights and the Freedom to Read statements adopted by the American Library Association, which are available at: www.ala.org. REVISED: April 2016 Children in Library College policy is that students are not to bring children to campus while attending classes, other activities, or while using the library. If a parent brings a child under age 16 into the college library for a brief visit (i.e. to return or to check out materials), then the child must be accompanied at all times by the parent. The parent must closely supervise the child to ensure that he/she does not disturb others. If the child is creating a disturbance, the parent will be asked to leave with the child. It is not permissible to bring children into the college library for extended periods of time while doing research, writing a paper, or studying. APPROVED: April 2016 Circulation Policy A. Loan Periods All library patrons are granted the same loan privileges. There is no differentiation made among faculty, staff, students, or community patrons. Extended loan periods for faculty may be granted by special request. Books: 1. General collection books and Best Sellers are checked out for a three-week loan period. 2. One renewal is permitted for general collection materials. 3. Books designated for 24-hour loan may be checked out overnight. One renewal is permitted. 4. Non-circulating reference books and law books cannot be checked out. Periodicals: 1. Back issues of magazines and newspapers may be checked out for one week. One renewal is permitted. 2. Current issues of periodicals may not be checked out. Audiovisuals: 1. Audio books, language CDs, and music CDs may be checked out for three weeks with one renewal. 2. DVDs may be checked out for three days with one renewal. There is a limit of three DVDs that may be checked out at one time. B. Returns 1. Library materials should be returned at the circulation desk during library business hours. 2. When the library is closed, a book drop is available outside the library. C. Reserve Materials Instructors may request that personal items or items in the library collections be placed on reserve. The instructor determines the loan period for check-out or the restricted status of “Library Use Only.” Students must have their library card in order to use reserve items. To place items on reserve, please contact the designated library staff at your campus. D. Overdue Library Materials When materials are kept out beyond the due date, two overdue notices are sent as a reminder to return the item(s). The third notice is sent as a bill for the replacement cost of the item(s) if there has been no response from the borrower. No additional materials are loaned until overdue materials are returned. The library does not charge overdue fines for books, periodicals, and audiovisual materials. Overdue fines are charged for reserve materials at a rate of $1.00 per day. If a borrower has a record of consistently keeping materials beyond the due date, the library staff may place a block on the account record restricting the number of items that can be loaned at a time. The block may be removed when the borrower establishes an improved record of returning library materials on time. Students must clear their library records before registering for classes or receiving grades, transcripts, and their diploma or certificate. E. Lost or Damaged Library Materials For library materials that are lost or damaged, the purchase price is charged. If a student fails to pay for lost or damaged materials, grades, transcript and the diploma are withheld and registration for classes is blocked until the library record is cleared. Faculty, staff, and community patrons are also responsible for charges incurred for lost or damaged material. APPROVED: April 2016 Food and Drink The library maintains a policy prohibiting food and drinks. This policy does not apply to staff offices located in the Library building. All patrons entering the library with food or drinks will be requested to take them outside. Patrons may leave food or drink items on the small tables by the entrances. APPROVED: April 2016 Instructor Led Library Research Sessions Instructors may wish to bring a class to the library when students need to use library resources for a class assignment, but do not need formal library instruction. A minimum of one-week advance notice will assure the instructor of adequate library space for the class and availability of librarians to assist the students. Ideally, the best location for instructor led research sessions is in the library computer lab. The instructor is asked to remain with their class while it is in the library. Due to space and staff limitations, only one class may be scheduled for a research session in the library at any given time. APPROVED: April 2016 Interlibrary Loans Interlibrary loan (ILL) services are offered to all students, faculty, staff, and community patrons who need additional resources other than those found in the three campus libraries. Services are provided through the Loan Policy of the CCLINC Consortium (available online) or through the OCLC interlibrary loan service. Loan periods are determined by the lending library and renewals may or may not be granted. The service usually requires one week for a request from a CCLINC member library and a minimum of two weeks for response to a request from OCLC libraries. Borrowers are allowed no more than ten active ILL requests at one time. If a borrower is delinquent with ILL materials three times within the same semester, then they forfeit their ILL privileges for the remainder of the semester. REVISED: April 2016 Library Cards Library patrons must possess their own CCCC library card to borrow materials. Any library materials that are checked out on a library card are the responsibility of the card owner. REVISED: April 2016 Library Collection Development In support of the College’s mission, the CCCC Libraries serve as a catalyst for personal development through education and training in the use of information resources. The Libraries’ goal is to provide information resources in a variety of formats, including print, audiovisual, and electronic, to support instructional programs, diverse patron needs, and varying aptitudes, while fostering personal growth and cultural enrichment. The Director of Library Services, with assistance from the other librarians and the faculty, is responsible for the development and maintenance of the library collections. Faculty members in specific subject areas are asked to evaluate their collection areas on a regular basis.
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