Town of Needham Department of Public Works – Administration Public Services Administration Building 500 Dedham Avenue Needham, Massachusetts 02492 Telephone (781) 455 7550

ACKNOWLEDGEMENT OF RECEIPT

Release Date Thursday, August 2, 2012 (on Web)

Bid Title Purchase and Delivery of One (1) CCTV Truck

Bid Number IFB 13-40-01 Number of The Bid Package consists of TWO (2) documents. Returning Documents this form confirms receipt of all the documents. Pre-Bid Meeting Refer to the IFB

Questions Due 1:00 PM, Thursday August 9, 2012 10:00 AM Thursday, August 16, 2012, Administration Office of the Public Works Department, Public Services Administration Bids are Due Building (PSAB), Second Floor 500 Dedham Avenue, Needham, Massachusetts, 02492

Please provide the requested information below as acknowledgment that you have received our bid package noted above. It is recommended that interested bidders complete this acknowledgment and return via Fax to the Department of Public Works (781) 449-9023 or by mail. Only by doing this, will the Town be able to provide notification of any addenda or answered questions relating to this bid. Only those companies or individuals shown on the Distribution Register will receive addenda to this bid. By completing and returning this acknowledgement will ensure you are recorded on the Distribution Register. Proposals from companies or individuals not acknowledging the addenda may be rejected as not responsive.

Name of Company or

Individual (Print) Name / Title of

Contact (Print) Address (line 1)

(Print) Address (line 2)

(Print) Telephone Number

Fax Number E-mail Address

(Print) Signature

Date

* Any hand delivery or facsimile received after the due date and time will not be addressed. Please allow enough time for hand delivery or facsimile transmissions.

(Advertised in Needham TIMES issue of Thursday, August 2, 2012) (Published in Goods & Services Bulletin of Monday, July 30, 2012)

LEGAL NOTICE TOWN OF NEEDHAM, MASSACHUSETTS

INVITATION FOR BIDS (IFB) IFB 13-40-01 Purchase and Delivery of One (1) Closed Circuit Television (CCTV) Truck

The Town of Needham invites sealed bids for the Purchase and Delivery of One (1) CCTV Truck. Information and details of bidding requirements will be available beginning August 2, 2012, at the Second Floor Administration Office of the Public Services Administration Building, 500 Dedham Avenue, Needham, Massachusetts, 02492, or by calling (781) 455-7550, or on-line at the Town’s website www.needhamma.gov/bids.aspx. Sealed bids will be received at the Second Floor Administration Office, Public Services Administration Building, 500 Dedham Avenue, Needham, Massachusetts 02492 until 10:00 AM, Thursday August 16, 2012 and then will be publicly opened and read aloud at 10:10 AM, in the Charles River Room at the Public Services Administration Building, 500 Dedham Avenue, Needham, MA 02492.

Insurance Coverage required at time of award. Bids are subject to the provisions of M.G.L. Chapter 30B as amended to date. The Town, acting through its Town Manager, reserves the right to reject any or all bids if it is in the public interest to do so or to waive minor informalities.

Kate Fitzpatrick Needham Town Manager

Needham Department of Public Works Page 2 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

IFB 13-40-01 Purchase and Delivery of One (1) CCTV Truck Procurement Schedule

Bid Package Available: August 2, 2012 Information and details of bidding requirements may be obtained at the Public Services Administration Building, Second Floor Administration Office, 500 Dedham Avenue, Needham, MA 02492, or on-line at the Town’s web site http://www.needhamma.gov/bids.aspx

Deadline for Written Questions: 1:00 PM, Thursday August 9, 2012 By Mail: Dylan Cook, Administrative Analyst, Public Works Department, 500 Dedham Avenue, Needham, MA 02492 By Fax: 781-449-9023, attn: Dylan Cook, Administrative Analyst By e-mail: [email protected] Questions are to be clearly labeled as: CCTV Truck – 13-40-01 - Questions

Addenda: If any changes are made to this bid, an addendum will be issued. Addenda will be e-mailed, faxed, or mailed by USPS, as set forth in the IFB document, to all bidders on record as having received the bid package.

When and where bids are due: 10:00 AM Thursday, August 16, 2012, Public Services Administration Building, Second Floor Administration Office, 500 Dedham Avenue, Needham, MA 02492. Late submissions will not be accepted.

Where and where bids will be opened: 10:10 AM Thursday, August 16, 2012, Charles River Room, Public Services Administration Building, 500 Dedham Avenue, Needham, MA 02492.

intentionally left blank

Needham Department of Public Works Page 3 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

IFB 13-40-01 PURCHASE & DELIVERY OF ONE (1) CCTV Truck

BID DESCRIPTION AND BIDDING REQUIREMENTS:

The Town of Needham (Town) is circulating this invitation for bids with the intention of acquiring bids for the Purchase and Delivery of One (1) CCTV Truck for use by the Town’s Water, Sewer and Drains Division.

All bids are subject to the provisions of M.G.L. Chapter 30B.

The bidder shall submit his/her bid proposal on the bid form supplied within these specifications. All bid proposals shall be signed correctly with ink. All bid proposals shall be submitted to the Director of Public Works, Town of Needham, 500 Dedham Avenue, Needham, Massachusetts 02492. Each proposal shall be sealed in an envelope on which is clearly indicated the Company Name and Address, Bid for Purchase and Delivery of One (1) CCTV Truck, IFB 13-40-01, Bid Due Date: August 16, 2012 @ 10:00 AM. All submitted bids shall include the Invitation for Bids IFB 13-40-01, Bid Description, Bid Specifications and Bid Form.

If forwarded by mail, preferably by registered mail, the above-mentioned envelope shall be enclosed in another envelope, which shall be addressed to the Director of Public Works, Town of Needham, 500 Dedham Avenue, Needham, Massachusetts 02492.

Bid Proposals received at the Administration Office of the Director of Public Works after the time of opening of bids designated in the Procurement Schedule will be returned to the bidder unopened.

Bid Proposals will be publicly opened and read at the date, time and place indicated in the Procurement Schedule. Bidders, or their authorized agents, are invited to be present.

Before any contract is awarded, the bidder may be required to furnish a complete statement of the origin, composition and manufacturer of all materials to be supplied under his/her proposal.

In the event that changes/additions are made to this Invitation for Bids (IFB), addenda will be issued. Addenda will be emailed to every potential responder on record as receiving the bid package, if an email address is not available then it will be faxed, if a fax number is not available then it will be mailed first class via USPS.

The Bidder shall be satisfied as to the requirements of the contemplated services to enable intelligent preparation of this bid. The Bidder shall be familiar with all the IFB documents before submitting the bid in order that no misunderstanding shall exist in regard to the nature and character of the contemplated services to be performed. No allowance will be made for any claim that the bid is based on incomplete information. Inquiries concerning any part of this IFB shall be directed to the individual(s) listed under the Procurement Schedule. Bidders should note that oral communications are not binding on the Town. Questions must be sent in writing and may be delivered by hand, fax or email as referenced under the Procurement Schedule by the deadline. The Town will respond to written questions that are received by the deadline and will forward responses to all persons who are on record as receiving the bid package. Questions received after the due date will not be responded to unless the Town determines it is necessary.

Needham Department of Public Works Page 4 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

All prices quoted shall be for materials and/or services delivered to the Department of Public Works, 500 Dedham Avenue, Needham, MA 02492. Discounts for payment within stipulated time periods will not be considered in the comparison of bids. Any adjustment of said prices shall be outlined in sufficient detail to allow intelligent comparison of bids. Any decrease in the price of materials and/or services during the period of the contract shall be to the advantage of the Town.

Insurance: The selected vendor will be required to supply Proof of Insurance listing the Town of Needham as additionally insured on an annual basis. See sample Short Form Agreement on the Town’s website for qualifying coverage amounts.

Vendor Selection: The Town will review all bids, and will award the contract to the lowest responsive and responsible bidder. The Town reserves to itself the right to accept or reject any and all bids, or to allow or deny variations from these specifications. Such actions will be deemed to be in the best interest of the Town. Unless sooner rejected or accepted, all bid proposals must be firm and continue in effect for thirty calendar days (30) following the date of bid opening.

Upon vendor selection, the Town of Needham will mail to the selected vendor, three (3) contracts to be executed by the vendor and returned to the Town of Needham with the appropriate insurance certificates. The Town of Needham will then counter execute the three (3) contracts and return one complete contract to the vendor. A sample Short Form Agreement prepared by Town Counsel of the Town of Needham is available on the Town’s website. The selected vendor or vendors will be required to sign the Short Form Agreement, or a contract in substantially similar format.

intentionally left blank Needham Department of Public Works Page 5 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

BID SPECIFICATIONS

These specifications are intended to describe a replacement CCTV Truck. The unit is to be used by the Department of Public Works, in accordance with the terms of this invitation to bid.

The equipment offered in the bid must be new and unused. The bidder must furnish and install all equipment and accessories usually considered to be standard for this type of equipment. The bid must be accompanied by a copy of these specifications, and the bidder must set forth in the space provided herein, the detailed information required. The manufacturer’s bulletins and warranties must accompany the bid.

The bidder must indicate either compliance or non-compliance to the specifications by checking either the "YES" or "NO" column to the right of the specification. Exceptions to the specifications, together with all compliant and/or non-compliant substitutions, shall be described in detail by the bidder under Item 11.00.

The Bidder must bid on all items of these specifications.

General: Due to availability of various year chassis for the specified unit the Town of Needham will accept 2011 or newer chassis providing the chassis has full original equipment warranty, the unit meets or exceeds the following specifications, and the warranty commences after the completed vehicle is delivered and accepted by the Town of Needham. State chassis year here:

______

Comply Per Spec 1. Cab and Chassis: YES NO 1.1. Chassis 1.1.1. Chassis shall be a Workhorse W62 Gas, No Exceptions. ______1.1.2. GVWR shall be 19,500 minimum ______1.1.3. GM Vortec 6.0L V8 Engine Gas ______1.1.4. Allison 1000 Series Transmission Automatic 5‐Speed ______1.1.5. Wheel base shall not exceed 178” ______1.1.6. Rear Wheels – Dual ______1.1.7. Emission System ______1.1.8. Rear Suspension 13,000 ______1.1.9. Front Suspension 6,500 ______1.1.10. Rear Axle ‐ 13,000lbs. ______1.1.11. Front Axel ‐ 8,000lbs. ______1.1.12. Tire Rear 245/70R19.5/F ______1.1.13. Tire Front 245/70R19.5 ______1.1.14. Power Front & Rear Disc ______1.1.15. Battery 770 CCA BCI 100 ______1.1.16. Alternator 145 AMP ______1.1.17. HVAC SYS Provision Eng ______1.1.18. Fuel Tank 152L, 40 G ______1.1.19. Wheels – Gray ______

Needham Department of Public Works Page 6 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

1.1.20. Good Year – Tire Brand ______1.1.21. 75 MPH Speed Limiter ______1.1.22. SPL70 Driveshaft LFL ______1.1.23. LED Compatible Flasher ______1.1.24. Valve ASM ______1.1.25. Lever Parking Brake ______1.1.26. Steering Wheel – Vinyl ______1.1.27. Clean Power Provisions ______1.1.28. Daytime Running Light ______1.1.29. Trans Remote Shift ______1.1.30. Windshield Wiper System ______1.1.31. Evaporative System ______1.1.32. Cruise Control / Exlectron ______1.1.33. Single Wiper Module ______1.1.34. Transmission Check Extension ______1.1.35. Chassis Supplied Factory A/C Prep Kit ______(Chassis must arrive with Factory A/C Prep Kit from OEM dealership in order for Utilimaster to install A/C on final unit) ______1.1.36. The dealer for the cab and chassis must be within 50 miles of Needham

1.2. Step Van Body: 1.2.1.1. Utilimaster Body 16 ft. W‐I 16”Lx93‐1/2”Wx85”H ______

1.2.2. Cab Door 1.2.2.1. Slider Door LH ______1.2.2.2. Slider Door RH ______1.2.2.3. Slider Window LH Silver ______1.2.2.4. Slider Window RJ Silver ______1.2.2.5. 4” Lowered Stepwell LH ______1.2.2.6. LH Intermediate Step ______1.2.2.7. Kason Lock Selections ______1.2.2.8. Black Finish ______1.2.2.9. Key to Lock ______1.2.2.10. Keyed to Rear Door 1.2.2.11. Door Pockets .100 Alum ______

1.2.3. Rear Structure 1.2.3.1. Rear Swing Doors ______1.2.3.2. Full Swing (3 Hinges) ______1.2.3.3. Pierce and Roll Construction ______1.2.3.4. Hinges Offset ______1.2.3.5. Extra Hinge ______1.2.3.6. R38 Holdback W/3” Extension ______

Needham Department of Public Works Page 7 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO 1.2.3.7. Heavy Duty Release LH Door ______1.2.3.8. Deadbolt Hardware Kason ______1.2.3.9. Kason Rear Swing Door Hardware ______1.2.3.10. Black Finish ______1.2.3.11. Key to Cab Door ______1.2.3.12. Keyed to Cab Door ______

1.2.4. Drivers Seating 1.2.4.1. Hi‐Back Seat LH ______1.2.4.2. Black Vinyl ______1.2.4.3. Fixed Pedestal STD Seat ______1.2.4.4. 3PT Seatbelt w/2Loc D‐Ring ______

1.2.5. Passenger Seat 1.2.5.1. Hi‐Back Seat LH ______1.2.5.2. Black Vinyl ______1.2.5.3. Tilt Pedestal STD Seat RH ______1.2.5.4. 3PT Seatbelt w/2Loc D‐Ring RH ______

1.2.6. Driver Convenience 1.2.6.1. Single Wiper Motor System ______1.2.6.2. Non Skid Tape on Cab Floor Risers ______1.2.6.3. Radio – AM/FM/WB/CD Jensen ______1.2.6.4. Sun visor Driver Side ______1.2.6.5. Sun visor Passenger Side ______1.2.6.6. ABS Cup Holder LH Dash Mount ______1.2.6.7. Aluminum Engine Cover ______1.2.6.8. Cab Overhead Compartment 2 Doors ______

1.2.7. Interior Lighting 1.2.7.1. Cab Dome Light – Trucklite #40003 ______1.2.7.2. Dome Light Switch on Headlamp ______1.2.7.3. Cargo Dome Light – Trucklite #40003 ______1.2.7.4. Cargo Light 3 Way Switch 60” off floor ______1.2.7.5. Cargo Dome Light Battery Hot ______

1.2.8. Roof 1.2.8.1. 0.032” Smooth Aluminum Exterior ______1.2.8.2. 0.024” Embossed Interior ______1.2.8.3. Fiberglass Insulation R4 ______

1.2.9. Cargo Floor 1.2.9.1. Rear Threshold Drains (2) ______1.2.9.2. Standard Body Undercoating ______

Needham Department of Public Works Page 8 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

1.2.9.3. Undercoating outside the rails and not between ______1.2.9.4. Fuel sending unit access ______1.2.9.5. Standard wheel well 41” aisle ______1.2.9.6. Cargo Floor Planks Max 16” ______

1.2.10. Side & Rear Wall 1.2.10.1. Heavy duty stud profile (Hat Style) ______1.2.10.2. Optional 24” spacing ______1.2.10.3. Round Rub rail Profile ______1.2.10.4. 0.100 Upper / .100 Lower Sidewall Metal ______1.2.10.5. Rear wall & door liner options ______1.2.10.6. 3/8” Plywood w/.030 aluminum ______1.2.10.7. Vent Fresh Air 4x10 quarter panel LH ______1.2.10.8. 12” Tread plate w/GRP STR Insert ______

1.2.11. Exterior Body 1.2.11.1. Tinted Windshields WO/Shade Band ______1.2.11.2. Bonded Windshield Glass ______1.2.11.3. Ext Mirror Black Preset Loops ______1.2.11.4. Fuel Fill Door & Closer ______1.2.11.5. Wheel well Cutout Location ______1.2.11.6. Chassis Supplied Fuel Dish ______

1.2.12. Hood & Front Bumper 1.2.12.1. Rim lift up nose ______1.2.12.2. Halogen Headlights ______1.2.12.3. Seven tube grille insert ______1.2.12.4. Utilimaster 11” front bumper 0.25 ______

1.2.13. Paint & Decal 1.2.13.1. Paint Exterior Standard White ______1.2.13.1.1. DuPont N0006HN ______

1.2.14. Exterior Lighting 1.2.14.1. Two (2) Whelan Traffic Advisors TAL85 with Recessed Controls shall be roof mounted on front and rear of van body ______1.2.14.2. Two (2) Whelan DHAP800 amber strobe lights shall be installed on center front and center rear of roof ______1.2.14.3. Strobe lights shall be installed in the front turn lights and Rear tail/turn lights ______1.2.14.4. Two (2) GOLIGHT Stryker model 3000 12‐volt floodlights With wireless, handheld, remote control shall be mounted on the rear roof, near each corner of the van. ______

Needham Department of Public Works Page 9 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

1.2.15. HVAC 1.2.15.1. Cab AC with Electronic Controls ______

1.2.16. Electrical 1.2.16.1. (1) 12 V Receptacle on dash RH ______

1.3. Van Back Up Camera: 1.3.1. A camera shall be mounted at the rear of the chassis with video monitor in the cab to provide for safe backing. ______

1.4. Bumper Mounted System: 1.4.1. Provide Bumper Mounted Safety Cone Holder ______

1.5. Reel Mounted Crane: 1.5.1. Provide Reel Mounted Crane ______

1.6. Chassis Auxiliary Power: 1.6.1. An auxiliary generator shall be frame mounted on the curb side of the van under the floor ______1.6.2. Generator shall have an access door for service and repairs ______1.6.3. Enclosed cabinet shall have a fire retardant liner ______1.6.4. A vented access door shall be lockable with a three point latch System ______1.6.5. Generator shall be mounted on a slide out rail assembly ______1.6.6. Slide out rails shall have a four point mounting system With coil spring vibration isolators ______1.6.7. Generator shall be a Cummins Onan, gasoline, Model QG 7000 EFI OR EQUAL ______1.6.7.1. Generator shall be 60 Hz, 7000 watts, 120/240 voltage, single phase with 2 pole 30A circuit breaker ______1.6.8. A remote start/stop switch with hour meter shall be mounted In the control room ______1.6.9. Fuel supply for generator and chassis motor shall be from Main chassis fuel tank. Unit shall be equipped with a commercial power supply receptacle and a 25’ shore power cord with plugs ______1.6.10. An automatic power transfer switch shall be installed ______1.6.11. An electric supply center with circuit breaker box, commercial 1.6.12. Power and generator power connectors shall be installed in the control room ______

1.7. Van Interior: 1.7.1. Interior shall be divided into two areas: an Operations Control room and an Equipment/Storage room. Needham Department of Public Works Page 10 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO A full width, laminate covered bulkhead wall shall be constructed of cabinet grade plywood and shall divide the two areas ______1.7.2. An operator pass through door shall allow access to both areas ______1.7.3. The bulkhead wall shall have a 3” aluminum kick plate (Minimum 1/8 thick) attached at the base for protection from possible damage ______1.8. Control Room: 1.8.1. The control room shall be the forward room of the van (8ft) ______1.8.2. A roof mounted 13,500 BTU air conditioner shall be installed for cooling the control room area ______1.8.3. Air conditioner shall have a built in 5,600 BTU heat strip ______1.8.4. All cabinets and hinged doors shall be constructed of cabinet grade plywood ______1.8.5. All cabinets shall be mounted above the floor surface on ¼” nylon spacers’ ______1.8.6. Edges of all the cabinet doors, bulkhead doors, door cutouts, and cabinet shall have 1/8” thick aluminum trim installed ______1.8.7. A 3” aluminum kick plate (minimum 1/8”thick) shall be installed at the base of all cabinets and walls ______1.8.7.1. Cabinets not constructed with cabinet grade plywood shall be unacceptable 1.8.8. All hinged cabinet doors shall have a metal flush (recessed) mounted positive latch ______1.8.8.1. Plastic door latches or surface mounted “barrel bolt” type latches shall be unacceptable 1.8.8.2. Cabinets installed directly on the floor surface without nylon spacers and cabinets constructed with MDF board shall be Deemed unacceptable due to the possibility of water damage 1.8.8.3. Cabinets installed with no protective aluminum trim for exposed surfaces and no 3” aluminum kick plate at the base shall be deemed unacceptable due to lack of protection from potential long term impact damage 1.8.9. Control room floor shall be constructed of a ¾” cabinet Grade plywood substrate with ¼” tall water relief channels attached to the bottom of the floor to prevent moisture from gathering under the floor ______1.8.10. The plywood substrate shall be covered with Lonseal Lonplate Flooring ______1.8.11. The control room walls and ceiling shall be covered with a seamless Kemilte surface wall covering ______1.8.12. The Kemlite on the walls shall be void of any seams or exposed screws ______1.8.12.1. Kemlite wall covering that is not void of seams and screws shall be deemed unacceptable 1.8.13. A plywood console shall be used for mounting all electronic components ______Needham Department of Public Works Page 11 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO 1.8.14. The control console shall be designed to bring all controls within comfortable reach of the operator ______1.8.15. The control console shall be positioned so the operator can see the equipment room area through a large smoked plexiglass window in the bulkhead wall ______1.8.16. The control console for the electronic components shall be mounted above the desktop ______1.8.17. EVO II shall be mounted above the control console and incorporated with overhead console ______1.8.18. Provide a wired and wireless controller ______1.8.19. A 1” thick counter top constructed with cabinet grade plywood shall be installed ______1.8.20. The counter top shall be covered (Including the edge) with an industrial grade “standard” laminate (.062” thick) ______1.8.21. Operator’s chair shall be a black Staples Creswick Luxura Executive High‐back chair with padded headrest ______1.8.22. An extended (96”) bench seat with seamless vinyl cushion shall be installed behind the front passenger seat ______1.8.23. A storage area shall be supplied below the bench seat and shall meet all above requirements for cabinets ______1.8.24. Provide a built‐in RV refrigerator and built‐in microwave with custom cabinet ______1.8.25. 110 VAC indirect fluorescent lights shall be supplied for optimum lighting in the control room ______1.8.26. 110 VAC GFI outlet with dual receptacles shall be installed in control room ______

1.9. Equipment / Storage Room: 1.9.1. The equipment / storage room shall be located in the rear Of the van (8ft. in length) ______1.9.2. The floor shall be constructed of 2 X 6 pine planks and covered with a plywood sub‐floor ______1.9.3. The side walls, rear doors, and ceiling shall be constructed of 3/8" plywood and covered with a protective washable Kemlite laminate ______1.9.4. The Kemlite laminate on the walls and ceiling of the equipment Room shall be void of any seams or exposed screws for easy cleaning ______1.9.5. Laminate wall and ceiling covering that is not void of seams and screws will be deemed unacceptable due to the difficulty of cleaning ______1.9.6. Two (2) workbenches with plywood worktop covered with Lonseal Lonplate flooring material shall be located in the Equipment room 1.9.6.1. One (1) shall be located on the curbside of the equipment Room and one (1) shall be located on the street side ______Needham Department of Public Works Page 12 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

1.9.7. 110 VDC GFI outlet with dual receptacles shall be mounted above each work bench ______1.9.8. 110 VDC indirect fluorescent lights shall be mounted above the workbench ______1.9.9. The electrical system shall be designed to fully meet the environmental, safety, and electrical requirements of the vehicle as specified ______1.9.10. All electronics will be housed in a climate‐controlled cabinet ______1.9.11. All Equipment Room electrical boxes, outlets, and wiring conduit will be UL approved for exterior use in a wet environment ______1.9.11.1. No exposed wiring will be acceptable 1.9.12. All electrical wiring shall be in accordance with applicable electrical codes including NEC ______1.9.13. An automatic transfer switch for Shore / Generator Power shall be installed and will be activated upon receipt of power with a minimum 40 second delay to protect all electronic components and assemblies ______1.9.14. A 5‐drawer tool chest shall be installed under the worktop on the street side ______1.9.15. An upper storage cabinet shall be installed above the curbside workbench with hinged doors and the same style latches as the cabinets in the control room ______1.9.16. Curbside Work top shall have a sink with faucet and be plumbed to 20 gallon wash down system ______1.9.17. Provide Comet Stationary Pressure Washer – 2.2 GPM 1300 PSI, Model TBD‐2 ______1.9.18. Install additional upper cabinet in equipment room with quad outlet installed ______1.9.19. Provide a trash cabinet ______1.9.20. (1) Drawer aluminum storage cabinet under reel ______1.9.21. (1) Kick plate 2 Drawer aluminum storage ______

1.10. 24” LCD Rear TV Monitor: 1.10.1. 24" (609.6mm) Monitor ______1.10.2. Cable Assembly ‐ Video Monitor to Monitor in Control Room ______1.10.3. Electrical Outlet ______1.10.4. Mounted in bulkhead wall ______

1.11. System Engineering Panel: 1.11.1. The engineering panel shall provide monitoring of the power supply to the system ______

Needham Department of Public Works Page 13 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

1.11.2. The panel circuitry shall be assembled in a rack‐mounted chassis for installation in a built in control console ______1.11.3. The faceplate shall be heavy gauge aluminum finished with an industrial grade surface and shall have permanent labels designating the function of the various switches and controls ______1.11.4. Provisions shall be made on the panel for the following items: 1.11.4.1. AC Volt Readout ______1.11.4.2. AC Frequency Readout (58‐62 Hertz) ______1.11.4.3. Generator Remote Start/Stop ______1.11.4.4. Generator Run Time Readout ______

2. Camera 2.1. OZIII Pan, Tilt, & Optical Zoom Built‐in Sonde Camera: 2.1.1. The unit shall be labeled and listed as a minimum by a Nationally Recognized Testing Laboratory (NRTL) to the applicable Standard for Safety for Closed Circuit Television Equipment, UL 2044, 2nd edition, 11/9/01 ______2.1.2. A listing report must be supplied that certifies the aforementioned equipment is acceptable as defined by 29 CFR 1910.399 and required by 29 CFR 1910.303(a) ______2.1.3. Self‐certification or certification by a laboratory that is not an NRTL will be deemed unacceptable ______2.1.4. NRTL labeled and listed equipment shall be supplied as required by the FEDOSHA memorandum, dated September 25, 2002, page 3, Section on Compliance, prepared by John L Henshaw, Assistant Secretary of Occupational Safety and Health ______2.1.5. The Pan, Tilt, and Zoom Camera shall be designed for use in 6" diameter relined pipe and larger ______2.1.6. The unit will be designed to provide close‐up views of pipe walls during inspection including minute defects and voids ______2.1.7. The unit will be color, shall operate optimally through a maximum of 1000' multi conductor and shall consist of the following (minimum): ______2.1.7.1. Unit shall be solid state color sewer TV Camera with a Pan & rotate camera head, 40:1 zoom ratio, 10x optical zoom, 4x digital zoom, NTSC color standard, 4x light integration ______2.1.7.2. Unit shall be equipped with a built in transmitter, 512 Hz ______2.1.8. Camera chassis shall include 100% solid state circuitry designed to withstand shocks and vibration normally sustained while being pulled through a pipe ______2.1.9. The camera package shall be industrial model only. Repackaged consumer grade cameras (i.e. camcorders) will be deemed unacceptable for use in a pipeline television inspection system ______

Needham Department of Public Works Page 14 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.1.10. Operating temperature ranges of the camera shall be Zero (0) degrees C to fifty (50) degrees C 2.1.10.1. Cameras incorporating built in lighting systems that generate heat exceeding the operating temperature parameters listed by the base stock camera manufacturer will not be acceptable ______2.1.11. The camera shall develop a true color and transmit a sharp image picture on the video bandwidths only ______2.1.12. Picture transmission systems that require the use of R.F. suppressors and are subject to local transmitter interference nor qualify as being equal ______2.1.13. Full color video bandwidths shall be provided with no sacrifice of low frequency response ______2.1.14. There shall be no visible streaking of the low frequency test bars when viewing a standard EIA Test Chart ______2.1.15. Unit shall not exceed an overall length of 14.5", a head length of 5.9", and a camera barrel diameter of 2.5" ______2.1.16. Built‐in Sonde shall be designed to emit continuous magnetic pulses/signals with a working distance of 30' (minimum) air ______2.1.17. Shall operate with any constant tone, 512 Hz receiver ______2.1.18. Includes remote ON/OFF capabilities designed to preclude erroneous signals ______2.1.19. Optical & digital zoom and zoom & focus speeds shall be selectable from the maintenance terminal ______2.1.20. Remote control of pan, tilt, pan and tilt homing, optical zoom, manual focus, automatic focus, shutter speed, frame integration, manual iris, diagnostics and internal lights shall be provided ______2.1.21. Optical Zoom Range: 10x ______2.1.22. Digital Zoom Range: 4x (40x with optical zoom) ______2.1.23. Total effective zoom ratio: 40:1 ______2.1.24. The lens shall be an automatic iris type with a manual override (controlled from the control console) to control the illumination range for an acceptable picture between 3 and 10,000 lux ______2.1.25. Full Pan (no load): 56 deg/sec, full pan in 7‐8 seconds ______2.1.26. Full Rotation (no load): 31 deg/sec, full rotation in 10‐11 seconds’ ______2.1.27. The camera mechanics and electronics shall be housed in a high strength, damage resistant, aluminum housing with a stainless steel tube ______2.1.28. The rear portion of the camera shall not exceed 2.5 inches in diameter to allow for operation in skids and self‐propelled units that are designed for 2.5‐inch diameter cameras ______2.1.29. The front of the camera head housing shall have a view port of optical grade sapphire ______

Needham Department of Public Works Page 15 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.1.30. The camera connector shall integrate directly to the transporter, securing with a cam‐locking action for positive sealing and retention ______2.1.31. The forward portion of the camera shall not exceed 4 inches in diameter and will include the mounting fork, camera head and lighting ______2.1.32. The camera forks must be rounded or chamfered and be the same diameter as the forward portion of the camera to eliminate any sharp corners that can become caught on obstructions ______2.1.33. Camera forks that exceed the diameter of the camera housing that is subject to damage inside the pipe is not acceptable ______2.1.34. The mounting fork will rotate 360 degrees with an optical viewing angle of 400 degrees and shall allow the camera head to pan mechanically 285 degrees with a pan viewing angle of 331 degrees ______2.1.35. Camera lighting shall be remotely controlled from the control console ______2.1.36. Camera lighting shall be integrated into the camera and include four xenon lamps ______2.1.37. Camera lighting shall provide adequate lighting in pipe sizes from 6"‐30" in diameter ______2.1.37.1. Cameras that require external mounted non‐directional lighting for 12” through 30” pipe are not acceptable

2.2. Camera Electrical Specifications & Requirements: 2.2.1. Video output, multi‐conductor version: 1 V, S/N 46dB or greater ______2.2.2. Integrated Lights, (4) xenon lamps ______2.2.3. Lamps shall be field replaceable ______2.2.4. Color temp: 3000°K ______2.2.5. Optional long‐life LED's containing (2) each 5 watt cluster LED's ______2.2.6. Image pick‐up device: Interline transfer 1/4 inch CCD color ______2.2.7. Picture elements (pixels) Solid state ¼" diagonal pixels: 2.2.8. 768 (H) x 494 (V) = 379,392 elements (NTSC) ______2.2.9. Lens 10x Zoom f=4.2mm to 42mm (F1.8 to F2.9) ______2.2.10. Digital Zoom 4x (40x with optical zoom) ______2.2.11. Field of view 56° diagonal, 46° (H) wide, 4.6° (H) tele end ______2.2.12. Resolution lines 470 TV lines horizontal ______2.2.13. Electronic Shutter ¼ s to 1/10,000 s, 20 steps ______2.2.14. Minimum illumination 1.5 lux @ F/1.8 ______2.2.15. Input Camera Voltage multi‐conductor version: 20‐72V from controller ______2.2.16. Head rotation axial rotation: 360° ______2.2.17. Rotation optical viewing angle: 400° ______

Needham Department of Public Works Page 16 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.2.18. Lateral pan: 285° ______2.2.19. Pan angel viewing range: 331° ______2.2.20. Operate in a 6" relined pipe ______2.2.21. Rotational diameter: 4" ______2.2.22. Internal Diagnostics humidity sensor, CCD temperature, camera voltage, light head voltage, serial number identification, and operating hour meter ______2.2.23. Cameras without aforementioned diagnostics shall be deemed unacceptable ______2.2.24. Working Pressure 50 PSI minimum ______2.2.25. Operating Temperature 0° to 50°C ______2.2.26. Compatible PCU's, multi‐conductor version: 1208 Mainline PCU and Inspector General portable PCU ______2.2.27. Compatible Cables, Multi‐Conductor Version: Up to 1200' ______2.2.28. Dimensions: Overall length: 14.5", Head length: 5.9", body tube diameter: 2.5", Head rotational diameter, 4" ______

2.3. Sonde Specifications and Electrical Requirements 2.3.1. Field Strength, measurement Method: FR‐1 Receiver with meter reading of "0" at 30 feet in air ______2.3.2. Electrical, Drive Circuit, operating frequency: 512 Hz ______Frequency Control: Crystal stabilized ______2.3.3. Power Supply: 12 volts, shared with internal lights power supply ______2.3.4. Mechanical, Drive Circuit Square circuit board to match the inclinometer sensor footprint to ensure that the mounting hardware can be shared ______2.3.5. Transmitter Antenna Coil ______2.3.6. Shall be built into a modified connector housing ______

2.4. Pipeline Data Collection & Real Time Video Capture System: 2.4.1. Shall be rack mounted to minimize vibration and damage from travel ______2.4.2. Dell 390 Desktop or approved equal ______2.4.3. Genuine Windows 7 Professional 32‐bit ______2.4.4. Intel 3.3Ghz processor (can be 3.2 or 3.4) ______2.4.5. Four (4) GB of DDR3 (Double Data Rate) 1333 RAM ______2.4.6. 19” Dell Monitor or approved equal Integrated Video ______2.4.7. 250 GB 3.5” SATA Hard Drive ______2.4.8. 16X DVD+/‐RW SATA ______2.4.9. 3 Year Pro Support with 3 year NBD Limited Onsite Service ______2.4.10. USB Video Capture Device for MPEG 1 / 2 / 4 / WMV ______2.4.11. Video Graphics Card, Supporting up to 512MB, 16x PCI‐Express ______

Needham Department of Public Works Page 17 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.4.12. LAN, On Board Network Connection, Realtek 8112L 10 / 100 / 1000 Mbps ______2.4.13. Ten (10) USB 2.0 Ports ( 8 on Rear, 2 on Front) ______2.4.14. Three (3) RS232 Serial Ports ______2.4.15. SoundBlaster Compatible, On Board Sound ______2.4.16. 650 Watt ATX Power Supply ______2.4.17. Industrial hardened case with air filtering, vibration dampening hard drive mounts, peripheral, cards support bar, 19" rack ______2.4.18. Wireless keyboard and mouse set HP Office jet 6000 color printer ______2.4.19. Granite XP Inspection Edition Version 4.x Software ______2.4.20. User guide ‐ hard copy ______2.4.21. User guide – CD ______2.4.22. System recovery disk ______2.4.23. Two (2) viewer editions shall be included ______2.4.24. Gigaware 4 port desktop hub OR EQUAL ______2.4.25. PACP Module ______2.4.26. Manhole‐Nodes Module ______2.4.27. One (1) year enhanced software support ______2.4.28. Requirements of Software: The inspection software shall fully support CMOM activities as defined by the US EPA ______2.4.29. The inspection software shall support GASB 34 regulations ______2.4.30. The software shall be NASSCO PACP and MACP version 4.4 certified and will conform to its asset assessment procedures ______2.4.31. The software shall offer the ability to quickly click on an asset and see all of the history performed against that asset ______2.4.32. The software's data entry interface shall be intuitive, easy to use, and able to provide on‐line help files within the software to assist remote users with questions they may have ______2.4.33. It shall use familiar Microsoft layouts or "panes" that are customizable screens for each user's preferences and job responsibility ______2.4.34. It shall offer tool bars, drop ‐ down menus, "auto ‐ complete" features to speed data entry, and display data with easy Microsoft tree structures ______2.4.35. Users shall be able to "single click" to burn CD / DVD's or generate reports ______2.4.36. The core software or "standard" inspection lite edition used in the field shall maintain a complete database of infrastructure assets (pipelines, manholes, lateral service connections, lift stations, etc.) ______2.4.37. The software shall enable users to immediately point to a defect within the video stream ______

Needham Department of Public Works Page 18 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.4.38. The panes shall be synchronized, whereby interaction with the main navigation window will determine the display of data in other associated panes ______2.4.39. Changes made to an observation, inspection, asset, project, or resulting from a specific filtering criteria, shall display the newly selected properties in all corresponding open panes ______2.4.40. To allow the user to select his / her default preferences as to which panes to view on a regular basis, each of the panes selected shall be able to be "docked" and / or "floating" ______2.4.41. The user shall have the ability to "dock" the panes side ‐ by ‐ side, place one pane over another, and access each pane through a tab ______2.4.42. "Floating" panes shall be able to be positioned anywhere in the application window ______2.4.43. The software provider shall provide a common "out ‐ of ‐ the – box" layout scheme for use while performing a field inspection as well as for use in the office to review the collected data ______2.4.44. The user shall be able to change the field labels ______2.4.45. The module to change labels shall be part of the system and shall not require third party software ______2.4.46. A pipe graph shall be interactive and the pane viewable during the inspection ______2.4.47. The pipe graph shall show service connections with a graphic indicating the location of the connection ______2.4.48. The user shall have the ability to control the graphical representation of the observations made during the inspection by selecting any combination of the following features: Connections, Defects, Continuous, Laterals, Informational, and / or Status Bar ______2.4.49. A zoom feature shall be available for the pipe graph that allows the user to select a portion of the pipe with a mouse and zoom to that specific portion ______2.4.50. A grid system shall be provided to display the location of a "zoomed" observation within 10 feet ______2.4.51. To start an inspection, the user shall be able to select structure, nodes or manhole information already within the database ______2.4.52. If the data is not available, the operator shall be able to enter the correct information and the information shall be retained in separate tables for future selection ______2.4.53. A graph shall be provided for structures that allow for the direction of entry, exit, and flow direction of each main and lateral ______2.4.54. The user shall be able to display live video, playback video, and captured pictures on the screen simultaneously ______

Needham Department of Public Works Page 19 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.4.55. All drop ‐ down look up values shall be customizable by the end user without the use of third party programs ______2.4.56. The application shall allow for the addition of custom fields available in the user interface without the need of third party applications ______2.4.57. Town operators shall be able to set visual mandatory entry fields for both pipe information and defect entry fields and import them into the basic module ______2.4.58. The software shall be coupled with a firmware controller to receive multiple, simultaneous inputs from connected devices to, for example, allow mainline footage, lateral footage, and inclination data to be received into the software without the need for manual input from multiple keyboards ______2.4.59. The inspection database shall include an asset ‐ based architecture which allows multiple inspections to be performed and retained as a historical record for the same physical location (asset) ______2.4.60. The "project ‐ based" database architecture shall store and immediately show all inspection history for each asset ______2.4.61. The software shall be able to import and retain the entire list of assets despite not ever having generated an inspection ______2.4.62. The inspection database shall have the ability to support and synchronize with multiple data sources, such as Microsoft Access, Oracle 8, 9i & 10g, or SQL Server. All or part of the data shall be capable of being duplicated between inspections databases and exported into multiple formats, such as Granite XP, Access, PACP, Azteca, Hansen, Maximo, GBA, RJN, and ASCII ______2.4.63. All or part of the inspection and asset information shall be able to be synchronized between the field and office with built‐in automatic validation and error checking ______2.4.64. The software must be based on Microsoft Windows and be a 32 bit Windows application, compatible with Windows 7, Windows XP SP2 / SP3, and Windows 2000 ______2.4.65. The software must be capable of connection to external systems via an ODBC or OLE DB connection ______2.4.66. The collected CCTV survey data shall be stored in either a Microsoft Access, SQL or Oracle tables, and be available for use by the system owner ______2.4.67. The database shall support simultaneously the following code systems: WRc, PACP ______2.4.68. The "Customer" shall provide the "Contractor" the code requirement prior to inspection creation ______

Needham Department of Public Works Page 20 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.4.69. The code editor shall provide the ability to add, modify, and / or delete the code systems per the inspection requirements or user's preferences ______2.4.70. Each project shall be able to utilize a different code system and units of measurement based on the "Customer" inspection requirements ______2.4.71. The "Customer" shall have full and independent access to the code editor for customization needs without the use of third party applications ______2.4.72. The database structure shall retain information on the various structures found within a Sewer, Storm, or combined system ______2.4.73. The structures, nodes, manholes and pipe identifiers and related attribute information be retained as separate tables from the inspection allowing import of existing data from multiple sources ______2.4.74. The data structure allows different projects to reside within a single database ______2.4.75. Information gathered in projects shall be available to view by project or by system ______2.4.76. Data gathered during project inspection shall be available to view by the selected structure ______2.4.77. All inspections can be viewed on a structure even if gathered in different projects ______

2.5. Digital Video Format Capabilities and Requirements: 2.5.1. Digital video files (Inspection Videos) shall be captured and / or recorded in the MPEG1, 2, or 4 formats or as specified by the Town ______2.5.2. The Video capture files shall be in MPEG format with linking to the database file(s) (Inspection Observations) ______2.5.3. The "link" of the video capture file to the database observation file is required and each Observation shall record the name of the video file and the frame number referencing the time in the video when the inspection was made ______2.5.4. The inspection observation(s) shall link to the video record in real time ______2.5.5. A Main, Lateral, or Node Inspection may have one or many linked video files ______2.5.6. Video recording can be paused and then restarted without generating a new file ______2.5.7. On playback, single click selection of a Main, Lateral, or Node Observation shall start the video from the moment the observation was made and subsequent selections of observations will "jump" the video playback to the corresponding spot ______

Needham Department of Public Works Page 21 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.5.8. If no additional observation selection is made, the software will play sequentially all linked videos in the inspection ______2.5.9. Video linking to pipe inspection observations is a patented and protected technique and only software that holds the appropriate licenses is deemed acceptable ______

2.6. Image (Photos) Capture Format Capabilities and Requirements: 2.6.1. The Inspection image files (pictures) shall have the ability to be exported to Industry Standard Formats to include JPEG, BMP, and TIFF formats and will be transferable by disk, DVD, and / or External Hard Drive to an external personal computer utilizing standard viewers and printers ______2.6.2. The video image capture module shall be capable of collecting multiple color video frames of the defects found during inspection and then linked to the inspection reports ______2.6.3. There shall not be a limitation to the number of pictures allowed per observation ______2.6.4. Images or video clips shall be easily launched for viewing during inspection report review ______2.6.5. Images shall be able to be captured and linked to an observation directly from "live" video during the TV inspection, or from the video playback at the office ______2.6.6. Footage count shall be attached to the corresponding video image and shall appear on the reports indicating the correct footage when the image was captured during the pipeline inspection ______2.6.7. Shall be able to print any captured image on the ink jet color printer in the inspection truck ______2.6.8. Picture files shall be stored and exported with inspection data ______2.6.9. A "thumbnail" preview of all pictures at an observation shall be available ______2.6.10. The pictures shall be able to be expanded from thumbnail to window to full screen by utilizing the mouse ______

2.7. Export of the Database, Videos, Pictures Capabilities and Requirements: 2.7.1. The database, videos, and pictures shall have the ability to be "Exported" ______2.7.1.1. Export is the process of selecting all or portions of the original data, video, and pictures and creating a complete and independent copy of this information, which can be run independently or synchronized by an office program ______2.7.2. The office program shall have the ability to select the Assets and Projects to transfer to a particular database ______2.7.3. All or part of a database can be exported from the TV Inspection database with or without videos and pictures ______

Needham Department of Public Works Page 22 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.7.4. This new file can be burned to a CD / DVD, or transferred to a USB hard drive and brought into the office from the truck, or vice versa ______

2.8. Synchronization Capabilities and Requirements: 2.8.1. The application shall have the ability to synchronize with assets and inspections from exported databases ______2.8.1.1. The synchronization process shall have built‐in error checking for duplicates, conflicts, updates, and any modifications to the data being synchronized using a unique hash revision control mechanism for every data object ______2.8.2. The software shall have an OPTIONAL Scheduler module that allows for a daily, weekly, or monthly scheduled transfer of information between two databases (i.e., central office to truck, truck to master database, etc.) ______2.8.3. Inspections for an asset shall be able to be sent to the truck from the office ______2.8.4. Synchronization and Exporting activities can be independently scheduled ______2.8.5. Log files must be created for review purposes ______2.8.6. During the synchronization process, validation dialogs shall be used to allow the users to select which data takes precedence when a conflict is challenged ______2.8.7. All filtering capabilities previously described must be available for all exporting and synchronization tasks ______2.8.8. The application will allow for multiple sources of data to be effectively consolidated into a single unitary database for analysis and evaluation ______

2.9. Televising Survey Collection / Reporting Capabilities and Requirements: 2.9.1. The software's basic module shall be capable of providing complete survey reports ______2.9.2. The software shall be capable of customization with the ability to modify / add to the pipeline condition descriptions / codes and to group them for ease of use ______2.9.3. The software shall allow footage reading from the existing mainline and lateral camera equipment to be automatically entered into the current survey record and directly correspond to the noted defect location throughout either the main or lateral pipe graph and tabular reports generated ______2.9.4. A context ‐ sensitive, complete on ‐ screen help file should be available ______2.9.5. Drop ‐ down boxes shall be available to quickly reference common information such as defects, pipe materials, survey purpose, locations, pipe usage, etc. ______

Needham Department of Public Works Page 23 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.9.6. Multiple windows shall be allowed so as to display live video compared to recorded video and / or recorded snapshots ______2.9.7. The software's basic module database shall have the means to sort in ascending and descending order according to date, pipe ID, street name, structure ID, observed footage, pipe materials, pipe diameters, work order numbers, etc. ______2.9.8. Summary reports compiling data from multiple inspections shall be available. Reporting order shall be user defined ______2.9.9. Individual inspection summary reports shall also be available and tabulate pipe survey results ______2.9.10. Quarter section (or map or project areas) summary reports are to be made available so that all surveys within a quarter sections are listed showing purpose of inspection, dates, work order numbers, structure ID's, street names, and total lengths ______2.9.11. A report showing defects by inspection shall be available and programmable to list specific defects observed with corresponding footage, starting, and ending manhole numbers, structural pipe defects (i.e. cracks, offsets, defective laterals, collapsed pipe, etc.) and service oriented defects (i.e. roots, grease, obstructions, infiltration, etc.) ______2.9.12. A report showing grading scores shall be available and summarize the structure ID's, pipe material and pipe diameter, and the grade scores for each survey with totals ______2.9.13. Reports showing service and structural aspect scoring shall also be available and shall list the pipe ID, total observed length, number of defects and total score with reference to the condition of the total pipe, average of the pipe, total defects and average of defects ______2.9.14. The software shall allow users to create additional reports as needed ______2.9.15. The data structure shall allow different projects to reside within a single database. Information gathered in projects shall be available to view by project or by unique system ID number or asset ID ______2.9.16. Data gathered during the project inspection shall be available to view by the selected structure ______2.9.17. All inspections can be viewed on a structure even if gathered in different projects ______2.9.18. The data structure shall allow for the entire asset data inventory to be created or imported even if no inspections have been performed on the assets ______

Needham Department of Public Works Page 24 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.10. Televising Viewer Capabilities and Requirements: 2.10.1. A viewer module shall be available for viewing all collected data and shall allow users to: 2.10.1.1. View or print all available pictures ______2.10.1.2. View all available video files ______2.10.1.3. Review or print individually all available reports ______2.10.1.4. View all data in the same format as the main software application ______2.10.1.5. Use GIS map within the viewer to select assets, review inspections, and run reports ______2.10.1.6. Use predefined and custom filters to search and sort the information and reports ______2.10.2. The inspection software will integrate with GIS, GPS, and selected CMMS systems ______2.10.3. The Database and Software program shall be able to import and export asset data, Inspection Observations, and pipeline inspection scores from an ArcGIS 9.3 shape file, personal geo‐database file or ArcSDE files utilizing the network features to associate Sewer, Storm, or combined Mains with corresponding Node and Lateral Assets ______2.10.4. Both an "import" and "export" profile shall be provided in the software to strictly control the attributes exchanged between the systems ______2.10.5. The "import" and "export" profiles shall allow for data type conversions when the source and destination field types are not the same (i.e., allow for data type conversion of a float to an integer) ______2.10.6. Imported asset data from GIS, as well as exported asset data to GIS shall be filterable to bring in all asset data (full asset inventory) or selected assets / pipelines ______2.10.7. The inspection software shall allow linear references to be created in GIS with corresponding hyperlinks to spawn video, still images, and other data from the inspection software or an ESRI GIS application ______2.10.8. An interactive and integrated GIS map shall be viewable from within the application and allow for the initiation of inspection, creation of multiple inspections in a project format, viewing, exporting, burning, and reporting of inspections for selected assets, map layer management, and customizable filtering capabilities for selection of map features ______2.10.9. The software shall collect real ‐ time submeter accurate GPS coordinates wirelessly from the field for located structures ______2.10.10. The software shall allow collection / storage of GPS Coordinates imported from an existing GIS database ______

Needham Department of Public Works Page 25 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.10.11. The inspection software shall provide a "zoom to GPS location" capability when a GPS device is connected to show the location of the inspection vehicle or a particular known structure's location ______2.10.12. The software shall enable structures, observations, entry points, etc., to be estimated with GPS coordinates as a linear reference ______2.10.13. The software shall provide the ability to use the GIS map within the viewer to select assets, review inspections, and run reports ______

2.11. Televising Data Analysis / Reporting Capabilities and Requirements: 2.11.1. Users shall have the ability to check for invalid data ______2.11.2. To avoid corruption, data gathered from the field inspection shall be error checked ______2.11.3. Inconsistent or erroneous data shall automatically be displayed and allow the user or supervisor to add or change data before being input into the database ______2.11.4. Users shall have the ability to perform data entry and automatically control the video text overlay simultaneously to eliminate the need for dual entry ______2.11.5. Users shall be able to directly access Oracle 8i, Oracle 9i, and Microsoft SQL Server 2000 / 2005 databases ______2.11.6. Users shall have the ability to transfer data between the Data Acquisition System and the Software Interface without the need for any user supplied programming, special scripts, or macros ______2.11.7. The user shall be able to build a code system from active Codes ______2.11.8. The administrator shall be able to select asset and inspection fields that can updated without user verification, therefore allowing quick transfer ______2.11.9. The application shall have the ability to filter all data using any data field in the application ______2.11.10. Filter state should be savable for future use ______2.11.11. Multiple filters can be saved ______2.11.12. Filters can be defined graphically or by SQL query language ______2.11.13. Users shall be able to filter the list of mainline inspections or assets to be exported ______2.11.14. Users shall be able to select the mainline inspections by: Data Acquisition System projects, filtering by: Project name, inspections, filtering by date (from / to), operator name, or work order number ______

Needham Department of Public Works Page 26 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

2.11.15. In addition, the user shall be able to filter the mainline inspections by Sewer Main Assets 2.11.16. The user shall be able to select a list of Main Assets and the inspections associated with the assets shall be displayed ______2.11.17. The user shall be allowed to select / deselect individual inspections ______2.11.18. A scoring system incorporated in the software shall assist the user / management personnel in making proper pipe condition assessments ______2.11.19. Scoring is to be based upon grades assigned to observation codes and calculated using either standard or customer specific algorithms ______2.11.20. Grade can be programmed to be dependent to secondary properties like pipe size, type, weather, etc ______2.11.21. Only administrators shall be allowed / able to make changes to grade and scoring algorithm values ______2.11.22. Upload / download features shall be available to move surveys, assets or projects between databases allowing information stored on a truck system to be incorporated into a master database on the Town’s network or a supervisor's computer ______2.11.23. The software program shall be able to combine databases from multiple sources into a master database ______2.11.24. A revision control system shall automatically monitor changes and resolve conflicts between databases ______

3. Vendor Requirements: 3.1. Vendor shall design, develop, and support the software in the US ______3.2. The software shall not be designed and supported offshore ______3.3. Vendor shall offer comprehensive Annual Support Plans, which include Web ‐ based troubleshooting tools, online assistance, user forums, and access to downloadable upgrades and documentation via an established Support web site ______3.4. To provide standardization and consistency regarding how sewer pipe conditions are evaluated and TV inspection results are managed, the software shall be certified by NASCCO for the PACP version 4.2 standard with the ability to comply with the Following requirements: ______3.5. GraniteXP shall follow the PACP 4.2 standard and shall have the Ability to create export files and import valid v4.2 PACP files Generated from certified NASSCO vendors published on the NASSCO website ______

Needham Department of Public Works Page 27 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

3.6. PACP inspections must have been collected by a NASSCO Certified software vendor in a version that supports PACP 4.2 ______3.7. GraniteXP shall additionally have the ability to import both PACP 4.2 and PACP 2.x files; it shall only export PACP 4.2 files ______

4. TV Cable Reel Assembly: 4.1.1. A TV cable reel assembly will be supplied with a minimum storage capacity for 1000' of 1/2" or 5/8" maximum diameter video transmission cable ______4.1.2. The reel shall be chain driven and properly reinforced to withstand 200% of the maximum motor torque to insure trouble‐free operation ______4.1.3. The reel shall be powered by a variable speed electric motor and driven through a multi‐gear ratio transmission ______4.1.4. The transmission will have multiple speeds to limit the motor load during varying towing conditions ______4.1.5. The reel shall be equipped with an automatic level wind assembly to evenly pay out or rewind the cable to prevent pile‐ups, entanglements and burying ______4.1.6. The reel shall be built into a rugged frame designed for fixed mounting into a unit ______4.1.7. The reel drum and level wind shall be open to view to allow for inspection during operation ______4.1.7.1. TV reel systems that are not controlled remotely or do not have a multi ratio transmission will not be acceptable 4.1.8. Electric motor drive television cable reel shall include: 4.1.8.1. Power level wind ______4.1.8.2. Footage meter with local counter and remote counter ______4.1.8.3. Transmission control at viewing station ______4.1.8.4. Local reel mount electrical & mechanical control ______4.1.8.5. Sealed continuous contact collector assembly ______4.1.8.6. Auto payout feature ______4.1.8.7. Compact TV transmission & tow cable shall include ______1000’ multi conductor Kevlar fiber armored cable, 0.450” diameter ______4.1.8.8. Metal splice chamber with pigtail ______4.1.8.9. Cable strain relief ______

4.2. TV Cable Reel Slip Ring Assembly: 4.2.1. The reel shall be equipped with a continuous contact rotary slip ring assembly ______4.2.2. The assembly will be equipped with a minimum of twelve (12) slip rings to conduct the necessary current and signals through the reel ______

Needham Department of Public Works Page 28 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

4.2.2.1. Slip ring assemblies with less than twelve (12) rings will not be acceptable 4.2.3. The slip ring assembly shall be fully enclosed in a dust and weatherproof high strength aluminum housing ______4.2.4. Systems equipped with the high maintenance copper slip ring assemblies shall not be considered acceptable. ______4.2.4.1. Mercury Slip Rings shall not be considered acceptable

4.3. Cable Footage Meter: 4.3.1. The unit shall be equipped with a distance counting meter designed to accurately measure cable travel in feet and tenths of feet ______4.3.2. The metering head shall be constructed of machined cast aluminum parts and shall include the necessary sheaves, wheels and guides ______4.3.3. The counter shall be equipped with a meter for use at the rear of the unit and an electronic counter, which is connected to the Data Display System at the operator's station ______

4.4. TV Cable Reel/Automatic Payout System: 4.4.1. The TV cable reel assembly shall be equipped with an automatic cable payout system that controls the payout of the cable in accordance with the speed of the corresponding camera transporter from the reel by positioning a roller that activates a sensor, shutting the power to the reel motor ON or OFF ______4.4.2. The payout system shall be deactivated when the DIRECTION switch is in the "IN" position ______4.4.3. A control panel shall be furnished to operate the TV Cable reel Motor ______4.4.4. It shall be located at the front of the Reel Assembly ______4.4.5. The control panel shall be equipped with an ON/OFF switch that includes an ON indicator light, an AUTO‐PAYOUT ACTIVE caution light, an EMERGENCY STOP button, an IN ‐ OUT DIRECTION switch, a LOCAL CONTROL switch that is capable of transferring the reel control from the hand controller to the local control and a REEL SPEED control knob that shall automatically disable the payout reel speed function when the direction of the reel is changed without returning the payout reel speed control knob to zero speed ______4.4.5.1. Controllers that do not include an "emergency stop" switch will not be acceptable 4.4.5.2. TV Cable reels without automatic payout systems will be deemed not acceptable

Needham Department of Public Works Page 29 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

4.5. Combination Video Transmission/Tow Cable, Kevlar Fiber Armored, Multi‐Conductor: 4.5.1. A combined video and towing cable shall be furnished in a continuous length of 1000 feet (minimum) and shall consist of the following (minimum): 4.5.2. The cable shall consist of a coaxial core wrapped with a braided wire shield ground return ______4.5.3. An additional braided wire shield shall encircle both the coax and ground return and shall act as a Faraday shield ______4.5.3.1. Cables with only a single braided wire shield acting as a ground return shall be deemed unacceptable 4.5.4. A total of 10 separately insulated and color‐coded 18/20 gage standard copper conductors shall be bundled and twisted in groups of 3 with one conductor remaining single all wire bundles, wires, and the coax shall twist in a serpentine pattern for the entire length of the cable so that all wires, including the coax, are the same total lengths ______4.5.4.1. Cables that have a ‘center’ coax, making it the shortest and therefore the most easily broken conductor, shall be deemed unacceptable 4.5.5. The cable diameter shall be no greater than 0.450 inches and shall be able to withstand external pressures of up to 400 psi ______4.5.6. The cable weight shall not exceed 110 lbs. per 1000 feet ______4.5.7. The exterior of the cable shall consist of a minimum 1/16" thick abrasion resistant high‐density nylon composite outer jacket embedded with Kevlar fibers to provide the cable with the required towing tensile strength ______4.5.8. Shall provide a lower coefficient of friction to reduce drag and therefore increase its resistance to wear ______4.5.9. The end of the multi‐conductor cable shall be equipped with a waterproof scotchcast and/or waterproof metal splice chamber to allow for the direct wiring of the female connectors’ ______4.5.10. An adjustable strain relief shall be provided to transfer the cable towing strength from the cable to the camera skids or transporter ______4.5.11. The termination shall consist of the necessary connectors and dummy plugs ______

5. Compact Pipe Ranger Steerable Camera Transporter – Wheel Driven: 5.1. The unit shall be labeled and listed as a minimum by a Nationally Recognized Testing Laboratory (NRTL) to the applicable Standard for Safety for Closed Circuit Television Equipment, UL 2044, 2nd edition, 11/9/01 ______

Needham Department of Public Works Page 30 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

5.2. A listing report must be supplied that certifies the aforementioned equipment is acceptable as defined by 29 CFR 1910.399 and required by 29 CFR 1910.303(a) ______5.2.1. Self‐certification or certification by a laboratory that is not an NRTL will be deemed unacceptable 5.3. NRTL labeled and listed equipment shall be supplied as required by the FEDOSHA memorandum, dated September 25, 2002, page 3, Section on Compliance, prepared by John L Henshaw, Assistant Secretary of Occupational Safety and Health ______5.4. A self‐propelled camera transporter shall be provided for inspecting relined pipe and storm drains/wastewater pipelines measuring 6" and up in diameter ______5.5. The transporter assembly shall be designed to operate optimally with 1,000' multi‐conductor cable and shall consist of the following (minimum): 5.5.1. The transporter shall be six (6) wheel drive and shall include The drive motors and an enclosed drive train ______5.5.2. Wheels shall be available in various sizes ______5.5.3. Wheels shall be field replaceable within 15 minutes ______5.5.4. Shall operate through a minimum of (1000) feet of multi conductor video cable in suitable pipe conditions ______5.6. The fully proportional steerable unit shall be designed to turn 360 degrees within its own radius ______5.7. Shall utilize a rear tip‐up bulkhead connector to minimize stress and strain on the cable connection ______5.8. The cable‐to‐transporter connection shall be secured via a twist‐locking feature ______5.9. Cable connector shall be 12 pin ______5.10. The corresponding pan and tilt or pan and tilt zoom camera shall plug directly into the transporter with no external exposed cables ______5.11. Unit shall include a two‐speed transmission to optimize traction by doubling the torque in difficult pipe conditions or in larger diameter pipe ______5.12. There will be a protected manual shifter assembly on the transporter to facilitate quick gear ratio changes ______5.13. Camera transporters with a one speed / gear ratio transmission shall not be acceptable due to the substantial reduction of torque / traction produced when larger diameter wheels are used ______5.14. Shall include (2) heavy‐duty drive motors specifically designed to meet the power requirements of the system, regardless of size of pipe being inspected ______5.15. The motors shall incorporate over‐current protection circuitry ______

Needham Department of Public Works Page 31 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

5.16. Shall be equipped with self‐propelled power forward, power reverse, and free wheel capabilities ______5.17. Shall be constructed of brass, stainless steel, and aluminum alloy ______5.18. Shall have speed and direction controlled from the control console ______5.19. Shall be retrievable in the free wheel mode by the video cable reel to reduce the normal wear on the drive motor by 50% ______5.20. Shall have full, variable speed in power forward or power reverse modes ______5.21. The maximum speed for camera / transporter assemblies shall be minimum 30 fpm in high gear for pipe configurations up to 15" and minimum 45 fpm in low gear for pipe configurations up to 30" ______5.21.1. Camera / transporter assemblies incapable of operating at the specified speed will be deemed unacceptable 5.22. The transporter connector shall integrate directly to the camera, securing with a cam‐locking action for positive sealing and retention ______5.23. The transporter shall have a forward‐locking feature to secure the camera, increasing the strength of the camera‐to‐transporter interface ______5.24. The self‐ propelled camera carrier shall weigh a minimum of 27 lbs. ______5.25. The length of the transporter shall not exceed 14.5" ______5.25.1. Transporters exceeding 14.5” shall be deemed unacceptable 5.26. Camera and transporter must work in 6‐60” diameter pipe ______5.27. The transporter, when used with an optical zoom pan and tilt camera, shall fit into an 6" diameter relined pipe and will have the ability to operate in an 8" diameter pipe with offsets ______5.27.1. All transporter / optical camera combinations that are unable To operate in 6” diameter pipe will be deemed unacceptable 5.28. The combined length of the transporter / pan & tilt camera assembly shall not exceed 19.56" with the camera in the home position ______5.29. This will allow the inspection and traversal of 6" diameter pipe with off sets or meandering conditions and facilitate entry into short inverts ______5.30. Camera / transporter assemblies exceeding 19.56” in length Will be deemed unacceptable ______

Needham Department of Public Works Page 32 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO 6. Transporter Tires: 6.1. The Transporter shall include (6) wheels, available in various sizes, designed to maximize traction in each pipe size ______6.2. Tire sizes supplied shall include the following: 6.2.1. 3.5" diameter tires for 6" pipe and 6" relined pipe ______6.2.2. 4.375" diameter tires for 8" pipe ______6.2.3. 5" diameter tires for 10"‐15" pipe ______6.2.4. 7.9" diameter tires for 18" ‐30" pipe ______6.3. A set of 8” Steel Wheels for high traction in 8” pipe ______6.4. A set of 10‐15” Steel Wheels for high traction in 10”‐15” pipe ______6.5. The transporter shall be capable of inspecting pipes up to 30" diameter with the addition of larger diameter wheels ______6.6. The (2) smaller diameter wheels, designed to help negotiate offsets in larger pipe configurations, shall remain affixed to the middle axle, regardless of pipe size to be inspected ______6.6.1. Transporters driven by belts will not be acceptable 6.6.2. Transporters with external drive train components shall not be acceptable

7. 19" MULTIMEDIA LCD MONITOR WITH SPEAKERS: 7.1. Provide two (2) of the following 19” LCD Monitors: 7.1.1. Shall be a high quality, ultra‐thin, industrial grade color unit providing 1440 x 900 pixels of resolution ______7.1.2. Shall be a desk‐mounted 19" LCD computer display in the Viewing Room of the vehicle ______7.1.3. Shall include a user‐friendly, on‐screen menu for easy parameter adjustments ______7.1.4. Shall be compatible with both NTSC and PAL signals; shall include an auto‐detect function that has the ability to identify the signal that's being input and automatically switch from NTSC or PAL ______7.1.5. Shall have the ability to automatically monitor / adjust the video input and optimize the display settings without manual adjustments ______7.1.6. Shall be equipped with (2) built‐in speakers to allow for audio playback from a video tape recording ______7.1.7. Shall include an On‐screen Menu for adjusting monitor parameters. The menu shall include a user‐friendly graphical interface to guide users through the customization of features and individual preferences ______7.1.8. Shall operate from 120V AC or 240V AC power sources ______7.1.9. Shall be black in color with a metallic finish ______

Needham Department of Public Works Page 33 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

8. Power Control Unit Assembly [Rack Mounted]: 8.1. A fully integrated camera, lighting, and crawler control system, built into rack‐mounted chassis's for installation in a built in control console consisting of a Power Control Unit (PCU) and a Camera Control Unit (CCU) not occupying more than 8‐3/4" vertical rack height, shall be provided ______8.2. The Power Control Unit (PCU) portion of the Control Center must be capable of operating a mini camera, pan & tilt camera, pan & tilt zoom camera used with skids or a steerable tractor without the use of external adapter modules ______8.3. The PCU shall provide all the necessary power to operate and monitor the television inspection system ______8.4. The faceplate shall be heavy gauge aluminum finished with an industrial grade finish ______8.5. The PCU shall operate from a 110VAC or 220VAC 50Hz. or 60 Hz. power source ______8.6. All circuits shall be of solid state design ______8.7. Circuits shall be isolated to provide operator protection from electrical shock hazards ______8.8. The PCU shall contain a solid state light head power source, a left transporter motor power source, a right transporter motor power source, and a camera power source ______8.9. All four power sources will include electronic over current protection to protect connected equipment from excess current ______8.10. The PCU circuit protection will prevent damage to the PCU in the event of a cable short and shall recover immediately without operator action after the short condition is removed ______8.11. All four power supplies shall be voltage controlled and current limit controlled by the CCU without operator action ______

9. Camera Control Unit Assembly – Wireless [Rack Mounted]: 9.1.1. The CCU shall connect to and control all functions of the PCU, the camera, and the transporter ______9.1.2. The CCU faceplate shall be heavy gauge aluminum finished with an industrial grade finish ______9.1.3. External connections shall include two buffered external video monitor outputs, two USB ports, audio and video VCR/DVD input/output plugs ______9.1.4. The CCU will also include hardware and software to display video, system configuration and diagnostic conditions with a built‐in alpha/numerical video character generator ______9.1.5. The character generator shall generate footage count, defect information, and/or free‐form comments, for display on a video monitor and video recording device ______

Needham Department of Public Works Page 34 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

9.1.6. The CCU software shall be field upgradable with a USB thumb Drive ______9.1.7. The CCU shall also be capable of full external control by Asset Inspection/Decision Support software ______9.1.8. The CCU Software will include cable diagnostics which can determine an open or short in the mainline cable ______9.1.9. It will also allow monitoring of the voltage and current on all four power supplies and testing the handheld controller ______9.1.10. A standard (IBM) "QWERTY" keyboard shall be provided for generating defect and commentary entry ______9.1.11. The format and position of the on‐screen data shall be adjustable, within the video display, to fit pipe conditions or operator requirements ______9.1.12. An inspection report can be saved and exported in an ASCII file format ______9.1.13. The data generator shall have the capability send an inspection report copy containing contract data, footage and defects to a USB thumb drive ______9.1.14. The inspection report shall include the following minimum information: date of inspection; pipe size, material, total length; upstream access location; downstream access location; direction of inspection (N‐S‐E‐W and upstream/downstream); name of line; lateral location and footage; observations and comments (6 lines), 55 preprogrammed defect codes and 70 user definable ______9.1.15. Wireless control of the system shall be provided from the front of the unit, rear of the unit, side of the unit, and within 100 ft. line of sight of the unit. Wireless control is inclusive of all pan and tilt zoom camera functions, all transporter functions, and all reel functions or the unit shall be deemed unacceptable ______

9.2. Wireless Controller: 9.2.1. A hand held portable controller for a pan & tilt type camera, steerable transporter and reel will be provided. ______9.2.2. The controller will be capable of wireless operation, and include a weatherproof 24 key membrane panel with indicator lights ______9.2.3. Joystick controls will be provided for camera pan and tilt operation and transporter forward, reverse and steerable functions ______9.2.4. Camera controls will include focus and iris override, zoom, lights and light intensity, pan and tilt homing, one button auto focus, and diagnostics. ______9.2.5. Transporter controls will include cruise control and camera lift Operation ______

Needham Department of Public Works Page 35 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

9.2.6. Reel controls will include retrieve and release mode, and speed ______9.2.7. The controller shall be fabricated of a high impact plastic material, and housed in a neoprene boot for protection ______9.2.8. A holster shall be provided for storing the remote at the control unit ______9.2.9. A wired controller shall be provided as a back up ______

10. Wireless Setup to TV System:

10.1. Digital Locator: 10.1.1. Shall be designed to pick up magnetic pulses/signals from the transmitter with a working distance of 19' (minimum) air ______10.1.2. Shall include 4 screens (peak, line, sonde, depth) designed to guide the operator through the locating process ______10.1.3. Shall include a 4‐way rocker‐switch to allow the operator to easily change screens ______10.1.4. Shall operate on 6 AA batteries ______10.1.5. Shall operate with any constant tone, 512 Hz transmitter ______10.1.6. Shall be designed with an automatic back‐light sensor to illuminate the screen when surrounding light is too low ______10.1.7. Shall include a LCD screen designed to display sequential steps and specific information necessary to complete the locate ______10.1.8. The screen shall be adjustable to allow the operator to position the screen at the desired angle ______10.1.9. Shall include a speaker to allow the operator to hear the transmitter and a phone jack for optional headphones ______

10.2. Downhole Equipment:

10.2.1. A manhole top roller assembly shall be provided to protect the TV cable entry at the manhole cover ring ______10.2.2. The roller assembly shall be a welded steel frame incorporating a minimum 6" diameter cast aluminum roller ______10.2.3. A manhole adapter hook will be supplied to secure the guide system to the manhole ring ______10.2.4. 4.8 foot (57.5") quick coupling spring loaded extension pole will be supplied to connect to the down hole cable guides ______To minimize weight, the quick coupling extension poles shall be constructed of .125" thick fiberglass tubing with an outside diameter of 1.25" ______

Needham Department of Public Works Page 36 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

10.2.5. The fiberglass tubing shall consist of 1 ounce continuous strand matt encapsulated with vinylester resin ______10.2.6. The weight per each pole shall not exceed 2.8 lbs. ______10.2.7. The extension poles shall be corrosion resistant and orange in color to ensure visibility for added safety ______10.2.8. A manhole cable guide roller shall be provided to protect the TV cable and/or winch cable from damage during the inspection ______10.2.9. It shall be constructed of aluminum to minimize weight and be equipped with a corrosion resistant pulley ______10.2.10. The minimum pulley bend radius shall be 6" ______10.2.11. Multi Conductor TV Only Tool Kit including the following items:  Milliampmeter Tool ______ Electrical Tape ______ Needle Nose Pliers ______ Four‐In‐One Screwdriver ______ 6" Adjustable Wrench ______ Anti Seize Grease ______ 9‐Piece Allen Wrench kit ______ Solder Iron Kit ______ Industrial Pliers ______ 5/32 T‐Handle Hex Wrench ______ Multi Conductor TV Only Operation Manuals (To be loaded on computer/no paper manuals) ______ Parts Catalog ______ Cable Repair Kit DVD ______ TV Only Training DVD ______10.2.12. The kit shall contain the necessary items to field‐test, adjust and repair a number of components on the television systems ______10.2.13. This kit must include: volt OHM test meter (0‐600 milliamps), Allen wrench set, and soldering kit ______

11. Chassis Manuals Parts and Service ______

11.1. Instruction and Testing: 11.1.1. The supplier shall fully instruct and test buyers in the operation of the equipment furnished after delivery. ______11.1.2. The instruction period to fully familiarize the operators shall be for five (5) consecutive days and held after acceptance of the completed vehicle with all components. ______

Needham Department of Public Works Page 37 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Comply Per Spec YES NO

11.1.3. The instruction and testing shall be conducted by the supplier's field service technician and shall include component familiarization, theory of operation, equipment operation, field procedures, techniques of use, troubleshooting, maintenance recording and logging of sewer conditions and safety procedures. ______11.1.4. Training provided by sales or office personnel will not be acceptable. ______

11.2. Warranty: 11.2.1. The equipment shall have a one (1) year warranty ______11.2.2. The chassis manufacturer shall have a 5 YR/100K Vehicle Extended Warranty ______

ADD‐ON EQUIPMENT

ITEM 1:

ESRI GIS MODULE SOFTWARE

The pipeline data acquisition system and TV inspection system shall be provided with a software module to allow bi‐ directional integration with ESRI's ArcGIS software. The ArcGIS integration module shall be supplied from an Authorized ESRI Business Partner to ensure compatibility with ArcGIS products. The software shall include an ArcGIS Integration wizard to synchronize assets between the data acquisition system and ArcGIS and shall include the following features (minimum):

ArcGIS Integration The ArcGIS Integration shall provide the ability to: ∙Import/export asset attribute and spatial information to/from the data acquisition system or ArcGIS from shape files, feature classes, or personal geo‐databases. ∙Import all or part of the asset attribute information from ArcGIS to populate the data acquisition systems' database. ∙Select an asset on the map in the data acquisition system with a single mouse‐click. ∙Start an inspection from the selected asset on the map. ∙Create a new project from a selected asset or a group of selected assets from the map in the data acquisition system. ∙Locate a specific asset selected in the Project Navigator on the Map View in the data acquisition system. ∙Locate a specific asset selected on the Map View in the Project Navigator in the data acquisitions system. ∙Filter by Main, Node, and/or Lateral asset attributes on the Map View. ∙Estimate GIS coordinates on all main inspection observations (assuming a starting node coordinate exists)

Importing Asset Data from ArcGIS to the Data Acquisition System Needham Department of Public Works Page 38 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

∙The software program shall include a feature that allows the user to import sewer main, sewer node, and lateral asset information from ArcGIS. ∙User shall be able to select sewer main assets in GIS and, if needed, the related upstream and downstream sewer nodes and lateral assets, or selected sewer node assets of different types, and then import that data into the data acquisition system. ∙User shall be able to import assets, lateral assets lengths, and other information into the data acquisition system. ∙The asset shall be converted into data that is compatible with the geographic coordinate system. ∙Both an "import" and "export" profile shall be provided in the software to strictly control the attributes exchanged between the systems. (the export profile shall be password protected) ∙The "import" and "export" profiles shall allow for data type conversions when the source and destination field types are not the same. (i.e. allow for data type conversion of a float to an integer) ∙Imported asset data from GIS, as well as exported asset data to GIS shall be filterable to bring in all asset data (full asset inventory) or just certain selected assets. ∙If the asset does not exist in the data acquisition system or was not previously imported in the database, a new asset shall be created in the data acquisition system. ∙If the asset already exists in the data acquisition system or was previously imported in the database, the asset attributes and spatial coordinates shall be updated to reflect the fields mapping properties. ∙If the asset does not exist in the data acquisition system or was not previously imported into the database, the user shall be able to import only the new assets.

Map View Plug‐In ∙An ArcGIS map shall be displayed in the data acquisition system by selecting the map document file in the standard Open File dialog that supports MXD (Map Document) and PMF (Published Map) file types. ∙The selected map file will immediately be loaded in the data acquisition system and saved as default in the plug‐in options for future use. ∙User shall able to select specific feature(s) on the map using the mouse. ∙User shall be able to zoom to a specific asset that has been selected in the Project Navigator tree. ∙User shall be able to zoom to a specific asset in the Project Navigator tree that has been selected on the map ∙User shall be able to create a new project by selecting single or multiple assets on the map. ∙User shall be able to start an inspection from an asset selected on the map. ∙User shall be able to filter assets by Main, Node, or Lateral asset attributes on the Map ∙User shall be able to create projects from filtered selections on the map.

Exporting Assets from the Data Acquisition System to ArcGIS ∙The user shall be able to export and update selected sewer main assets and related upstream/downstream sewer nodes and lateral asset information to GIS and populate the GIS database. ∙The database and software program shall be able to export asset data, inspection observations, and pipeline inspection scores to an ArcGIS 9.2 personal geo‐database or ArcSDE files utilizing the network features to associate Sewer, Storm or combined Mains with corresponding Node and Lateral assets. ∙The user shall be able to export all assets, new assets only, inspected assets only, or any another combination based on an attribute filter. ∙The inspection software shall allow linear references to be created in GIS. ∙System shall have the ability to export two types of assets: Needham Department of Public Works Page 39 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

∙Attached ‐ the assets that were imported from GIS or exported to GIS previously and stored with the ArcGIS ID information. ∙Unattached ‐ the assets that were created during the field inspection ‐ i.e. assets created in the system that have not been stored with the ArcGIS ID information.

*Subject to prior confirmation between Customer IT Resource and Cues Software Development Division.

Additional Cost as Specified $______

ITEM 2:

DATA COLLECTION SYSTEMS IMPLEMENTATION ASSISTANCE WITH SOFTWARE PROFESSIONAL VIA WEBEX PER (2 Days)

Additional Cost as Specified $______

ITEM 3:

8" RUBBER WHEEL KIT FOR COMPACT TRANSPORTER

Additional Cost as Specified $______

ITEM 4:

10‐15" RUBBER WHEEL KIT FOR COMPACT TRANSPORTER

Additional Cost as Specified $______

ITEM 5:

6"‐15"PIPE SPACER KIT [BRASS]

Additional Cost as Specified $______

ITEM 6:

COMPACT TRAC TRANSPORTER MULTI‐CONDUCTOR, FOR 6"‐15" PIPE

A self‐propelled camera transporter shall be provided for inspecting pipelines ranging from 6" relined to 15" in diameter with major offsets and protruding laterals. The transporter assembly shall be designed with the ability to automatically position the camera and lighting system to the centerline of the pipe being inspected while providing protection from offsets and in‐line obstructions.

Transporter ∙Shall be designed to operate with any multi‐conductor system. ∙Shall include the following (minimum) equipment: Weighted Track Width Adjustment Bars and Spare Parts Kit. Needham Department of Public Works Page 40 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Tractor / Camera length not to exceed 23.5" with the optical zoom pan & tilt camera mounted or the unit will be deemed not acceptable.

∙The tractor shall provide line entry through inverts with limited space and traverses 22, 45, and 90 degree sweeps in smaller diameter lines. ∙The width of the transporter shall not exceed 4.25" to enable full pan and tilt / zoom capabilities in 6" relined pipe or the unit will be deemed not acceptable. ∙The tractor shall include a built‐in connector, protective housing, and locking connector to be engaged or disengaged with a "T" handle for direct insertion and removal of the optical zoom pan & tilt camera. No camera interface cables shall be required.

Tractors that require exterior interface cables for the camera will be deemed not acceptable.

∙Shall include a waterproof motor with bulkhead connector to protect against leaks and motor damage. ∙Shall be equipped with a dual fastened, rubber cleat, and power track drive system designed to maximize traction in each pipe size and ensure cleat life; contoured high traction cleats shall provide maximum wall contact for greater traction. ∙Shall be equipped with self‐propelled power forward, power reverse, and free wheel capabilities to provide high‐speed retraction without running over the cable and easier to back out of a dropped manhole. ∙Shall have full, variable speed in power forward or power reverse modes. ∙Shall be capable of inspecting pipes 6" relined to 24" in diameter (See Weighted Track Width Adjustment Bars below). ∙Shall have speed and direction controlled from the control console; user shall have the ability to optimize inspection speed to match the pipe size and conditions. ∙Shall include self‐cleaning, agricultural type, steel sprockets to provide maximum performance in mud/ sand and to prevent chain binding. ∙Shall include a heavy‐duty drive motor specifically designed to meet the power requirements of the system, regardless of size of pipe being inspected. ∙Shall be retrievable in the free wheel mode by the video cable reel to reduce the normal wear on the drive motor and drive train by 50%. ∙Shall include a kit containing additional chain links. ∙The transporter, when used with the pan and tilt optical zoom camera III, shall fit into a 6" diameter relined pipe and will have the ability to operate in 6" or 8" diameter pipe with offsets.

All transporter / optical zoom camera combinations that are unable to operate in 6" diameter relined pipe will be deemed unacceptable.

Weighted Track Width Adjustment Bars ∙Weighted track extenders shall be provided to position the camera and lighting system to the centerline of the pipe being inspected; shall provide greater weight for increased traction and shall increase the bottom clearance as the pipe diameter increases. ∙Weighted adapters shall be 'Quick Change' with one heavy‐duty fastener and 2 ‐ 3/8" diameter pins for structural support. ∙Various types and quantities of shaft extenders and pipe adapters shall be provided for 6" relined to 15" pipe sizes. ∙Transporter weights shall increase for each pipe size as follows:

Needham Department of Public Works Page 41 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Pipe Size (Inches) 6" 8" 10" 12" Weight w/Camera (Lbs) 33 36 TBD TBD Weight w/o Camera (Lbs) 24 27 TBD TBD

Powered reverse only transporters, which have the potential of running over the cable termination during retrieval operation, thus requiring the operator to coordinate the speed of the transporter with the speed of the video cable reel, shall be deemed unacceptable. However, powered reverse shall be supplied to facilitate precise inspections and backing out of dropped manholes.

Additional Cost as Specified $______

Item 7:

3 YEAR EXTENDED WARRANTY ON EQUIPMENT Additional Cost as Specified $______

VENDOR DELIVERY DATE

Each bidder shall provide in the space noted below, the maximum number of calendar days after receipt of a purchase order that will be required to deliver the vehicle equipment as specified.

It is of the utmost concern to the Town of Needham that the bidder supplied delivery date be met. Any delays in the delivery date as quoted herein shall be immediately reported in writing to the purchasing agent. Any change in the originally quoted delivery date is subject to approval by the Town.

However, the Town of Needham reserves the right to cancel the purchase order for non‐performance of quoted delivery at no cost or obligation to the Town.

VENDOR DELIVERY______

AUTHORIZED REPRESENTATIVE ______

DATE ______

DELIVERY

Deliver to 500 Dedham Ave. Needham, Massachusetts 02492. The invoice and any necessary vehicle registration documentation and warranty information must accompany delivery.

Needham Department of Public Works Page 42 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Bid Form A - Bid Sheet

I. Purchase Price For One (1) CCTV Truck Including delivery in accordance with the terms and conditions of the specifications (Items 1.00 through 11.00) as set forth herein, $______

II. Add-On Equipment a. Esri GIS Module Software $______b. Data Collection Systems Implementation Assistance w/Software Professional via Webex per (2 Days) $______c. 8" Rubber Wheel Kit For Compact Transporter $______d. 10‐15" Rubber Wheel Kit for Compact Transporter $______e. 6"‐15"Pipe Spacer Kit [Brass] $______f. Compact Trac Transporter Multi‐Conductor, for 6"‐15" Pipe $______g. 3 Year Extended Warranty on Equipment $______

III. Trade Value

Trade-in for, One (1) CCTV Truck, The vehicle ID 4KDB4B1R8VJ002565. May be inspected at the Town of Needham DPW Garage (by appointment with Steve Hawes, Superintendent of Garage and Equipment 781-455-7551 ext 236). TRADE VALUE $______

IV. Total Purchase price for One (1) CCTV Truck less Trade-In Including all cost of delivery in accordance with the terms and conditions of the specifications (Items 1.00 through 11.00) as set forth herein, $______

V. TIME OF DELIVERY: ______

Timely delivery to the Town, after Receipt of Purchase Order is of the essence and may influence the Bid Award if in the opinion of the Director of Public Works it is deemed to be in the Town’s best interest to do so.

Bidder Acknowledges Addenda#______

Company Name: ______

Address: ______

Authorized Signature & Title: ______

Print Name and Title: ______

Date: ______Telephone No: ______FAX No: ______

Email Address: ______Needham Department of Public Works Page 43 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Bid Form A- cont’d

The undersigned agrees that, if selected as vendor, s/he will within five days, Saturdays, Sundays and legal holidays excluded, after presentation thereof by the Town, execute a contract in accordance with the terms of this bid. The undersigned hereby certifies that s/he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work and that’s/he will comply fully with all laws and regulations applicable to awards made subject to M.G.L. Chapter 30B.

(Name of Company)

BY: (Signature)

(Printed Name and Title of Signatory)

Business Address

(City, State Zip)

(Telephone) (FAX)

(Email Address)

(Place and Date When the Business was Organized)

If incorporated, identify the State of Incorporation and Date.

STATE OF INCORPORATION (DATE) ( )

If the bidder is a partnership, give full names and residential addresses of all partners; and if an individual, give residential address if different from business address.

(Date this bid was submitted) Needham Department of Public Works Page 44 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Bid Form B REFERENCES

List 3 municipal references for each year listed for which your company did similar work, including contact name and telephone number.

2010 l. ______

2. ______

3. ______

2011 l. ______

2. ______

3. ______

Bid Company Name: ______

Authorized Signature: ______

Needham Department of Public Works Page 45 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

Bid Form C CERTIFICATE OF NON-COLLUSION AND TAX COMPLIANCE CERTIFICATE

CERTIFICATE OF NON-COLLUSION:

The undersigned certifies, under penalties of perjury, that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

TAX COMPLIANCE CERTIFICATION:

Pursuant to Mass. Gen. Laws, Chapter 62C, Section 49A: I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Signature of Individual Submitting Bid: ______

Title: ______

Name of Business: ______

Address: ______

Telephone: ______Fax No: ______

______Social Security Number or Corporate Name Federal Identification Number

Approval of a contract or other agreement will not be granted unless the applicant signs this certification form. Your Social Security Number or Federal Identification Number will be furnished to the Massachusetts Department of Revenue (DOR) to determine whether you have met tax filing or tax payment obligations. The Town is required to furnish a list to the DOR at the end of its fiscal year, showing the vendors to whom more than $5,000 is paid during the 12 months ending June 30. Providers who fail to correct their non-filing or delinquency will not have a contract or other agreement issued, renewed, or extended. This request is made under the authority of MGL, Chapter 62C, Section 49a. Needham Department of Public Works Page 46 of 46 Purchase and Delivery of One (1) CCTV Truck IFB 13-40-01

CERTIFICATE OF AUTHORITY CORPORATE

1. I hereby certify that I am the Clerk/Secretary of ______(insert full name of Corporation)

2. corporation, and that ______(insert the name of officer who signed the contract and bonds.)

3. is the duly elected ______(insert the title of the officer in line 2)

4. of said corporation, and that on ______(insert a date that is ON OR BEFORE the date the officer signed the contract and bonds. )

at a duly authorized meeting of the Board of Directors of said corporation, at which all the directors were present or waived notice, it was voted that

5. ______the ______(insert name from line 2) (insert title from line 3)

of this corporation be and hereby is authorized to execute contracts and bonds in the name and on behalf of said corporation, and affix its Corporate Seal thereto, and such execution of any contract of obligation in this corporation’s name and on its behalf, with or without the Corporate Seal, shall be valid and binding upon this corporation; and that the above vote has not been amended or rescinded and remains in full force and effect as of the date set forth below.

6. ATTEST: ______AFFIX CORPORATE (Signature of Clerk or Secretary) * SEAL HERE

7. Name: ______(Please print or type name in line 6) *

8. Date: ______(insert a date that is ON OR AFTER the date the officer signed the contract and bonds.)

The name and signature inserted in lines 6 & 7 must be that of the Clerk or Secretary of the corporation.