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Suboptimal Prescribing Behaviour Associated with Clinical Software Design Features: a Retrospective Cohort Study in English NHS Primary Care

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Suboptimal Prescribing Behaviour Associated with Clinical Software Design Features: a Retrospective Cohort Study in English NHS Primary Care Research Brian MacKenna, Helen J Curtis, Alex J Walker, Seb Bacon, Richard Croker and Ben Goldacre Suboptimal prescribing behaviour associated with clinical software design features: a retrospective cohort study in English NHS primary care Abstract INTRODUCTION care prescribing in England’s prescribing Electronic health record (EHR) systems are data (Box 1), where prescriptions that were Background Electronic health record (EHR) systems are used by clinicians to record patients’ medical apparently prescribed generically had been used by clinicians to record patients’ medical information, and to support clinical activities charged above the standard NHS tariff information, and support clinical activities such as such as prescribing or test ordering. prices, amounting to an estimated excess prescribing. In England, healthcare professionals There is limited literature describing how cost of more than £9.5 million per annum. are advised to ‘prescribe generically’ because generic drugs are usually cheaper than branded EHR system design features can impact The authors discovered they were not ‘true’ alternatives, and have fixed reimbursement costs. on clinical practice. However, this typically generic items and so termed the items ‘Ghost-branded generics’ are a new category uses indirect evidence: qualitative research responsible ‘ghost-branded generics’. A of medicines savings, caused by prescribers ghost-branded generic is prescribed and specifying a manufacturer for a generic product, observing or interviewing clinicians; often resulting in a higher reimbursement price questionnaires interrogating clinicians about dispensed where a prescriber selects compared with the true generic. their experiences of EHRs; or descriptive a generic product but specifies the Aim analyses of clinicians’ spontaneous reports manufacturer, usually inadvertently. In To describe time trends and practice factors of errors and safety issues.1–3 There has such cases, the pharmacy is reimbursed associated with excess medication costs from ghost-branded generic prescribing. been little quantitative analysis exploring for this specific manufacturer’s version of Design and setting the impact of different EHR systems on the generic, whose price may substantially Retrospective cohort study of English GP clinical practice, other than small studies exceed the standard generic price. However, prescribing data and EHR deployment data. evaluating change in practice following the the NHS prescribing data reports the Method implementation of specific new alerts or prescription as if it had been for a true A retrospective cohort study was conducted, defaults.4,5 generic. based on data from the OpenPrescribing.net database from May 2013 to May 2019. Total In England, healthcare professionals are This article describes how the authors spending on ghost-branded generics across advised by the NHS to ‘prescribe generically’ discovered that almost all the £9.5 million England was calculated, and excess spend because generic versions of the drug are excess treatment costs were attributable to on ghost-branded generics calculated as a usually cheaper than branded alternatives. a design feature in one EHR system used by percentage of all spending on generics for 7 every CCG and general practice in England, for This advice is simple to remember, generic 34% of England’s practices in 2016; and how every month in the study period. prescribing is widespread, and one estimate the impact of an EHR design change made Results attributes savings of £7.1 billion to the policy by the vendor was evaluated after alerting There were 31.8 million ghost-branded generic over the last 40 years.6 Doctors occasionally them to the issue. items and £9.5 million excess cost in 2018, compared with 7.45 million ghost-branded deviate from this practice for clinical reasons, generic items and £1.3 million excess cost and sometimes for financial savings where METHOD in 2014. Most excess costs were associated specific brands (including specific brands Study design with one EHR, SystmOne, and it was identified of a medication that is available in generic The study was a retrospective cohort study that SystmOne offered ghost-branded generic options as the default. After informing the form) are cheaper than the fixed generic in prescribing data from all English NHS vendor, the authors monitored for subsequent price. general practices and clinical commissioning change in costs, and report a rapid decrease in In December 2018 the authors uncovered groups (CCGs), including cross-sectional ghost-branded generic expenditure. unexpected excess expenditure for primary and longitudinal analysis. Conclusion A design choice in a commonly used EHR has led to £9.5 million in avoidable excess B MacKenna, MPharm, pharmacist; HJ Curtis, Oxford, Oxford OX2 6GG, UK. prescribing costs for the NHS in 1 year. Notifying DPhil, researcher; AJ Walker, PhD, researcher; the vendor led to a change in user interface and Email: [email protected] S Bacon R Croker a rapid, substantial spend reduction. This finding , BA, chief technology officer; , Submitted: 7 November 2019; Editor’s response: illustrates that EHR user interface design has MSc, honorary research fellow; B Goldacre, 20 January 2020; final acceptance: a substantial impact on the quality, safety, MRCPsych, director, The DataLab, Nuffield 16 February 2020. and cost-effectiveness of clinical practice; this Department of Primary Care Health Sciences, ©British Journal of General Practice University of Oxford, Oxford. should be a priority for quantitative research. This is the full-length article (published online Keywords Address for correspondence 11 Aug 2020) of an abridged version published in clinical software; cohort studies; drugs Ben Goldacre, The DataLab, Nuffield Department print. Cite this version as: Br J Gen Pract 2020; prescribing; ghost-branded generics; primary of Primary Care Health Sciences, University of DOI: https://doi.org/10.3399/bjgp20X712313 care. 1 British Journal of General Practice, Online First 2020 imports openly accessible primary care How this fits in prescribing data from the large monthly files published by the NHS Business Services Ghost-branded generics were responsible Authority (see Box 2 for a description of for an excess cost in general practice prescribing of £9.5 million in 2018 and the English NHS organisations mentioned were previously unknown apart from to a in the article). These data are sourced few individuals involved in technical details from community pharmacy claims data of reimbursing the costs of medicine. A and therefore contain all items that have single electronic health record, SystmOne, been dispensed. They contain one row for was responsible for most excess costs each different medication and dose, in each because of a single design choice in the prescribing organisation in NHS primary user interface defaults. Modification of the care in England, describing the number of EHR user interface has led to substantial reductions in costs associated with items (that is, prescriptions issued) and the 12 ghost-branded generics, illustrating the total cost each month since mid-2010. All substantial impact EHRs can have on available data were extracted for standard quality, safety, and cost-effectiveness of general practices, with other organisations clinical practice. Prescribers and practices such as prisons and hospitals excluded, can monitor their own prescribing of according to the NHS Digital dataset of ghost-branded generics online (https:// practice characteristics. Numbers of openprescribing.net/measure/ghost_ patients registered at each practice were generic_measure/all-england), and can 13 audit and address any concerns in their obtained from NHS Digital, and details own prescribing or locally adapted defaults on EHR use in each general practice were on their EHR. also obtained from NHS Digital (personal communication, April 2019). The study population was all NHS GP practices in England, as defined as setting = 4 by NHS Data preparation and sources Digital practice characteristics, May 2013 Data were extracted from the and May 2019. OpenPrescribing.net database. This Identification of ghost-branded generic prescribing Box 1. Ghost-branded generics and how they were discovered Ghost-branded generics were identified as products where the reimbursement price The price per unit tool on OpenPrescribing is an innovative way to identify large potential cost savings in NHS primary care prescribing.8,9 In short, by writing a prescription slightly differently (for example, tablets (net cost) is different from the NHS Drug Tariff versus capsules), a saving can be made. The authors were challenged by the fact that this tool showed that price, excluding those medicines that had a atorvastatin 20 mg,10 prescribed identically, was unexpectedly costing differing amounts. This should not be known in-month change from the Drug Tariff the case; investigations uncovered a whole new area of reimbursement problems, which the authors termed price, usually due to stock shortages and ghost-branded generics. known as a ‘price concession’ applied.14 Data For prescriptions written in primary care in England, the NHS reimburses community pharmacies for were excluded for prescriptions dispensed the medicines they purchase. The reimbursement price is set monthly in the NHS Drug Tariff for generic before May 2013 because ‘price concessions’ medicines. For branded medicines the price is set by the manufacturer and listed in the NHS Dictionary
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