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"RED BOOK" a Guide for Prospective Gof West Event Chairpersons

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Gathering Of the Faithful West, Inc. "RED BOOK" A Guide for Prospective GoF West Event Chairpersons Revision No. 14 Revised 19 December, 2015 (See Change Record on last page) Acknowledgements The Event Guide is the result of many years of acquired knowledge, information and experience from those individuals who have been called upon to organize a Gathering of the Faithful. The Steering Committee of GoF West, Inc. specifically thanks the original members of the Steering Committee for their support. Those members are: AL MOSS NANCY MOSS FRAN THELANDER PETE THELANDER JAN VERBIESEN ANN WENDT WARREN WENDT This Event Guide was adopted by the Steering Committee of GoF West, Inc., on November 24, 1996, at its annual meeting in Pasadena, California. i i. GoF West EVENT GUIDE Table of Contents 101 PREFACE: .....................................................................................................................................1 201 BASICS..............................................................................................................................................1 201.1 Location.................................................................................................................................1 201.2 When.....................................................................................................................................1 201.3 Logo.......................................................................................................................................1 201.4 Chair(s) ..................................................................................................................................2 201.5 Participants............................................................................................................................2 201.6 Finances.................................................................................................................................2 201.7 Incentives ..............................................................................................................................2 201.8 Net Proceeds.........................................................................................................................2 301 ORGANIZING COMMITTEE ...........................................................................................................2 301.1 Organization ..........................................................................................................................3 301.2 Timing....................................................................................................................................3 301.3 Attrition.................................................................................................................................3 301.4 Committee Size......................................................................................................................3 301.5 Starting the Activity ...............................................................................................................3 301.6 Committee Chairs ..................................................................................................................3 301.7 Facilities Management...........................................................................................................3 301.8 Meal Arrangements ...............................................................................................................4 301.9 Committee Identification .......................................................................................................4 301.10 Cash Advances .....................................................................................................................4 301.11 Sponsoring Club ...................................................................................................................4 301.12 Committee Reimbursements................................................................................................4 301.13 Committee Experience .........................................................................................................4 301.14 Publicity Chair......................................................................................................................4 401 ACTIVITIES and LOCATIONS..........................................................................................................4 401.1 Mandatory.............................................................................................................................4 ii i. a) Registration Room ...................................................................................................................5 b) Hospitality Room......................................................................................................................5 c) Regalia Room...........................................................................................................................5 d) Models, Photos, Crafts, Arts, and MG Collections Display.........................................................5 e) Rallye ........................................................................................................................................5 f) Technical Session(s) ...................................................................................................................5 g) First-Timers Car Display.............................................................................................................5 h) Car Display................................................................................................................................6 i) Orientation ..............................................................................................................................6 j) Advisory Council and Steering Committee Meetings ................................................................7 k) Auction Dinner ..........................................................................................................................7 l) Auction ......................................................................................................................................7 m) Funkhana.................................................................................................................................7 n) Flea Market...............................................................................................................................7 o) Awards Banquet .......................................................................................................................7 p) Winners Circle...........................................................................................................................7 q) Car Wash Area ..........................................................................................................................7 r) Parking/Security ........................................................................................................................7 s) Other Events..............................................................................................................................7 401.2 Optional Events.....................................................................................................................8 401.3 Schedule of Events................................................................................................................8 501 AWARDS......................................................................................................................................8 501.1 Photos ...................................................................................................................................9 501.2 Arts and Crafts .......................................................................................................................9 501.3 Models...................................................................................................................................9 501.X MG Collections.......................................................................................................................9 501.4 Funkhana ...............................................................................................................................9 501.5 Wizard Mechanics Contest.....................................................................................................9 501.6 Rallye.....................................................................................................................................9 501.7 First-Timer's Display.............................................................................................................10 501.8 Car Display:..........................................................................................................................10 iii i. 501.9 Club Awards ...................................................................................................................10 501.10 Long Distance Award.........................................................................................................11 501.11 Sacajawea Award..............................................................................................................11 501.12 Al Moss Memorial High Point Award ................................................................................11 501.13 1,000 Mile Club ................................................................................................................11
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